Aberdeen Job Description Sample
This is an existing post to provide administrative assistance to the Minister and other Church Teams. Duties include ensuring the smooth running of the church office, correspondence, assistance with regular publications and providing a contact point.
Good administrative and computer skills will be necessary.
15 hours per week (flexible).
Closing date for applications: 5 December 2017.
Full Job Description available at www.ferryhillparishchurch.org
1. Provide administrative and secretarial support for the minister and church Ministry Teams including Kirk Session and Coordinating Group by:
- Keeping, uploading and circulating meeting notes and minutes;
- receiving and publicising church notices;
- producing regular publications such as weekly Order of Service, Annual Rota Booklet, Posters for noticeboard etc.;
- overview and circulation of regular Rotas and Annual Calendar of Business
- answer telephone and respond to emails in a courteous and professional manner
- in coordination with the designated elder, management of the paperwork for the annual Remembrance Book Service.
- other administrative tasks required as the role develops including maintenance of the office filing system (online and hard copy)
2. Provide a point of access to church services, such as pastoral care.
3. Maintain lists and circulate to relevant parties details of weddings, funerals and baptisms; prepare and print Funeral booklets for families of deceased.
4. Produce weekly PowerPoint presentations for worship.
5. Updates to the Church Website / Facebook as necessary.
6. Assist the minister in the administration and production of Spill the Beans publication.
7. Weekly online reporting of music to CCLI (Christian Copyright Licensing International).
8. Printing of documents for annual Summer Club.
9. Monthly use of PAYE software and liaison with treasurers re salary payment.
10. Any other activities as agreed by the minister and Kirk Session, including:
- publish a diary of events on a regular basis, ensuring information is kept up to date and accurate.
- in coordination with the volunteer Hall Letting Officer and Events Coordinator, development of partnership working in the management of Hall
- building letting including maintaining the Google calendar and management of keyholder register.
- responsibility for ensuring that the Church Roll is kept up to date in coordination with the Roll Keeper and Session Clerk, and sending monthly updates to appropriate parties
- partnership working with those currently responsible for purchase of all supplies e.g. janitorial, Sunday Club resources, and management of invoicing for services provided e.g. hall lets, copying, janitorial/kitchen supplies etc.
- production of PowerPoint presentation for monthly Presbytery meeting.
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