Account Clerk Job Description Sample
Posting # A618-171
Account Clerk – CBO
Central Business Office
Support Services Center
Norwich, NY 13815
Full-time, 12 month
Selected candidate will be responsible for issuing Accounts Payable checks, processing Purchase Orders, enforcing bid pricing/district purchasing policies, reconciliation of bank statements, review of timecards, preparation of treasurer’s reports, working with various Excel spreadsheets, scanning of documents into OnBase, filing, balancing and monitoring Special Aid Fund.
Candidates must meet Civil Service minimum qualifications for Account Clerk. These qualifications are: Graduation from high school or possession of a New York State equivalency diploma, and one year of full-time paid experience which includes the compilation of financial accounts and records. Excel spreadsheet experience helpful. Must score in top three on examination.
Please send cover letter, resume and DCMO BOCES Application.
DCMO BOCES Application found at: http://www.dcmoboces.com/application
Under direction, to perform technical governmental and proprietary fund accounting; perform treasury functions, purchasing, payroll, fixed assets, and accounts payable; and other related work as required.
Process and review accounting postings; prepare journal entries; prepare various reconciliation's including bank, accounting, and investment activity recorded on statements, ledgers and journals; maintain various financial records and files; process and prepare requisitions, purchase orders and other related purchasing documents; record, number, maintain, and inventory fixed assets; review account coding and process invoices for payment; assist in payroll preparation; review, calculate and process payroll changes and adjustments; audit and reconcile payroll records; receive payments, deposits, and warrants and prepare cash or treasurers receipts; research and respond to questions and requests concerning payroll, purchasing, fixed assets, accounts payable, or treasury functions from employees, departments, and the public; identifies problems and recommends solutions for assigned duties; operates a personal computer, typewriter, 10-key calculator/adding machine, and other office equipment.
Employment Standards: Knowledge of methods and procedures, automated office systems; financial terms, concepts, practices and procedures.
Skill in use of automated financial system. Ability to operate a personal computer; uses spreadsheets and word processing programs; operate a 10-key calculator/adding machine and other office equipment; make arithmetic computations rapidly and accurately; learn and explain various financial and other related polices and procedures; establish and maintain an effective working relationship with supervisors, fellow employees, and the public.
Education/Training: Graduation from high school or equivalent and two years of recent experience in one or more of the following: general accounting, payroll, accounts payable, purchasing, treasury operations, or other financial applications.
NOTE: An Associate Degree may be substituted for one year of experience or Bachelor Degree may be substituted for two years of experience. Ability to type 30 net words per minute.
A valid California Class "C" driver's license or equivalent may be required at time of appointment.
Selection Process: All applicants will be reviewed and only those candidates determined to be most qualified on the basis of experience, training and education, as submitted, will be invited to participate further in the selection process. Testing may consist of the following:
At the time of application and appointment, applicants must have:
- A high school diploma or its equivalent; AND
- At least three (3) years full-time paid bookkeeping, accounts receivable/payable or payroll experience including timekeeping experience
NOTE: Completion of a business college class in accounting/record keeping of at least one (1) year in length or two (2) semester college level classes in accounting may be substituted for one (1) year of experience above.
DESCRIPTION OF MAJOR JOB DUTIES
Account Clerks perform moderately difficult bookkeeping and complex work involving the application of bookkeeping principles to a variety of common transactions. Duties include: balancing subsidiary records, revenues and expenses; processing vouchers for payment; maintaining complicated case accounts; auditing basic bookkeeping records or assisting in more difficult audits; and reviewing and preparing financial statements and reports. Account Clerks positions are available at multiple departments across the county such as the Wayne County Sheriff's Office, the Office of the Wayne County Treasurer, Management & Budget, County Clerk's Office, etc.
TYPES OF TESTS
A Written test will be administered covering knowledge of bookkeeping principles and practices.
Candidates must pass all the tests in order to be placed on the eligibility list.
In the event that the number of eligible applicants is equal to or less than the number required for certification, the Department of Personnel/Human Resources may substitute for the above tests an evaluation of experience and training or other such tests as the Department may deem desirable to determine the competence of the applicants for appointment.
The purpose of this examination is to establish an eligible list from which to fill present and future vacancies. The eligible list will remain in effect for six (6) months, but may be extended.
This is a continuous examination and ranking on the eligible list will be subject to change as names are added to and removed from the list.
Pay Rate and Fringe Benefits: Appointments will usually be made at the minimum rate with annual increases where applicable.
Payment is on a bi-weekly basis. Employees receive liberal fringe benefits, which include vacation pay, sick leave pay, health care insurance, optical, dental, long term disability, life insurance and a retirement plan.
How to Apply: Applicants must complete application form (P/HR-210), which may be obtained at the office of the Department of Personnel/Human Resources. The application will be used for determining eligibility for admission to the examination and as a basis for rating experience and training.
Investigation and Probationary Period: An investigation of character and past employment will be conducted. Appointees must satisfactorily complete a probationary period before the appointment will be considered permanent, in accordance with the provisions of the collective bargaining agreements.
Veteran's Preference: Honorably discharged war veterans who receive passing grades on examinations will have ten (10) points added to their final earned examination scores and those who have a service connected disability will have five (5) points added to their score, for a possible total of fifteen (15) additional points. Requests for and proof of eligibility must be submitted at the time of the examination.
Equal Opportunity Employer: The County of Wayne is an equal opportunity employer and does not discriminate based on religion, race, color, national origin, age, sex, marital status, height, weight, arrest record or disability.
Accommodations for the Disabled: A disabled person needing accommodation in connection with a job application or to participate in the examination process must notify the Department of Personnel/Human Resources.
A reasonable accommodation may also be required on the job to enable the individual to perform the essential job functions. Such accommodations will be evaluated at the time of appointment. Hearing or speech impaired persons using TDD's or similar devices may contact the Michigan Relay Center, toll free at (800) 649-3777 or 711 to communicate directly with the Department of Personnel/Human Resources during regular working hours.
Appeal of Rejection: Persons denied permission to compete in an examination may make a written appeal to the Wayne County Civil Service Commission for a final decision. An appeal must be filed within twenty (20) days following the mailing of the rejection stating the basis on which the application should be accepted.
Review of Examination: A request to review an examination must be made in writing within twenty (20) days after the notice of result of the examination is mailed.
An appeal concerning the rating received must be made in writing within twenty (20) days after the review. An appeal must state the basis on which it is claimed that the rating is improper.
Retake Policy for this Examination: Applicants who fail any portion of this examination must wait 30 days before reapplying.
PURPOSE OF POSITION
Under the direction of the Administrative Manager, the Account Clerk is primarily responsible for
supporting the accounting/financial functions of the organization. This position is responsible
for providing support to the Accountant as well as CALCASA’s Management Team. This
position will perform various accounting and clerical duties, specializing in accounts payable,
accounts receivable, credit card reconciliation and other duties as assigned. The ideal
candidate will have a proven track record of attention to detail, a comfort with numbers, and a
passion for strict adherence to process. This is a part-time, non-exempt (50% FTE working 20
hours per week), position located in our Sacramento office.
• Process accounts payable and receivable in Quick Books (QB)
• Reconcile invoices and cash deposits
• Check company credit card expense reports for accuracy on a monthly basis
• Track and follow up on aged receivables
• Process and maintain spreadsheets in Excel
• Enter cash receipts
• Maintain Grant files to ensure current documentation is in place
• Maintain vendor contracts and fee for service agreements to ensure payments match
contract/agreement and a W9 is on file for each vendor
• Process invoices for all sub-recipient grantees and ensure accuracy of all documentation
• Maintain and ensure that all sub-recipient compliance documents are complete and in
• Audit timesheets/leave forms for payroll
• Track use tax monthly and post to general ledger
• Check for accuracy in figures, postings and reports
• Assist with special accounting projects
• Other duties as assigned
• Minimum 2-5 years experience in an accounting or bookkeeping position with an
emphasis on accounts payable, payroll and allocations
• Knowledge of non-profit accounting operations preferred
• Competency in QuickBooks and Microsoft applications, including Excel and Word
• Knowledge of various office machines such as 10-key, copier, phone system & postage
• Excellent verbal and written communication skills
• Strong organizational, problem-solving, and analytical skills; ability to manage priorities
• Experience in creating, managing and maintaining accurate and organized filing systems
(both electronic and physical files).
• Strong interpersonal and professional skills; ability to work effectively in a diverse work
setting and provide a high level of customer service
• Ability to multitask and prioritize tasks and take direction well from management team
• Good judgment, with the ability to make timely and sound decisions
• Willingness to work enthusiastically and patiently within fast-paced environment
• Demonstrates initiative and self-motivation
• Must be detail-oriented with excellent organizational skills and ability to maintain
confidential and sensitive information
• Ability to lift 40 lbs. in order to move equipment, boxes of paper, supplies, etc. Physical
demands are typical for an office environment including sitting, stooping/kneeling and
• Accept and abide by the mission and philosophy of CALCASA
CALCASA makes reasonable accommodations for qualified individuals. All employment actions
are based solely on an individual’s qualifications without regard to race, color, sex, national
origin, religion, cancer-related medical condition, disability, age, sexual orientation, veteran
status, ancestry citizenship, or marital status.
CALCASA is an Equal Opportunity Employer
Position open until filled. Please submit cover letter, resume and three references to
Posted June 3, 2019
Account Clerk Senior
Job Class: Account Clerk SeniorWorking Title: Account Clerk Senior
Who May Apply: Open to all qualified job seekers
Date Posted: 07/10/2019
Closing Date: 07/19/2019
Hiring Agency/Seniority Unit: Administration Dept / Administration-AFSCME
Division/Unit: FMR AR-Cash Receipts
Work Shift/Work Hours: Day Shift
Days of Work: M-F
Travel Required: No
Salary Range: $18.05 - $24.42/hourly; $37,688 - $50,988/annually
Classified Status: Classified
Bargaining Unit/Union: 206 - Clerical/AFSCME
FLSA Status: Nonexempt
Connect 700 Program Eligible: Yes
This position exists to provide routine accounting transaction services and administrative support services to support all Admin divisions and Admin's Small Agency Resource Team program (SmART). Accounting transaction services include payment processing, purchasing, cash receipts, payroll, expense reimbursement processing, billing, cash reconciliation, and other related tasks. This position may serve in a primary or backup role in processing any or all of these transactions.
The following qualifications are required of all applicants seeking consideration for this position. Only applicants whose application materials clearly demonstrate fulfillment of each of these minimum qualifications will be considered for the position:
Customer service skills (phones, in person) sufficient to handle customers in a positive, proactive manner.
English language skills sufficient to speak, read, understand, and respond to a variety of written and spoken communications, such as customers' questions, requisitions, purchase orders, detailed instructions and procedures, inventory records, and distribution lists.
Mathematics skills sufficient to process account reconciliations and tabulate data.
Data entry skills sufficient to compile, sort, and verify data accuracy before entering it and input data accurately.
Skill in using word processing, spreadsheet, and other software applications, such as Microsoft Office products- Word and Excel, to prepare reports, invoices, financial statements, letters, memos
Experience working with Online Electronic Inter Office Requisition (EIOR)
Experience in State fiscal systems such as SWIFT, SEMA4, SWIFT Data Warehouse, Document Direct, or other comparable systems
Strong attention to detail and high degree of accuracy working with numbers and crucial recordkeeping on a daily basis
Strong organizational and multi-tasking abilities
Ability to interpret and explain accounting and related fiscal policies, procedures, and practices to customers
SUCCESSFUL APPLICANTS MUST PASS A CRIMINAL BACKGROUND CHECK THROUGH AMERICAN DATABANK AND EMPLOYMENT REFERENCE CHECKS.
Why Work For Us
GREAT BENEFITS PACKAGE! The State of Minnesota offers a comprehensive benefits package including low cost medical and dental insurance, employer paid life insurance, short and long term disability, pre-tax flexible spending accounts, retirement plan, tax-deferred compensation, generous vacation and sick leave, and 11 paid holidays each year.
How to Apply
Click "Apply" at the bottom of this page. If you are unable to apply online, please contact the job information line at 651.259.3637.
For additional information about the application process, go to http://www.mn.gov/careers.
If you have questions about the position, contact Jess Fenlon at email@example.com
AN EQUAL OPPORTUNITY EMPLOYER
The State of Minnesota is an equal opportunity, affirmative action, and veteran-friendly employer. We are committed to providing culturally responsive services to all Minnesotans. The State of Minnesota recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with disabilities, and veterans to apply.
We will make reasonable accommodations to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651.259.3637 or email firstname.lastname@example.org. Please indicate what assistance you need.
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Account Clerk Iii, 40 Hrs/Wk (Anticipated Work Hours: 7:30Am-4:30Pm) - Business Department
Account Clerk III, 40 Hrs/Wk (Anticipated Work Hours: 7:30am-4:30pm) - Business Department
San Ramon Valley Unified School District
Number Openings: (At time of posting)
Length of Work Year:
7/19/2019 4:30 PM Pacific
$23.43 - $29.90/hr
Date Posted: 7/12/2019 Application Deadline: 7/19/2019 4:30 PM Pacific Employment Type: Full Time Length of Work Year: 12 Month Salary: $23.43 - $29.90/hr Number Openings: (At time of posting) 1 Contact: Kim Wolkenmuth Email: email@example.com Phone:
Hours per Week:
Site: Business Department
Hours per Week: 40 Hrs/Wk
Job Description / Essential Elements:
Click Here to View
Requirements for Applying
Resume Letter of Introduction (1) Letter of Recommendation
Requirements for Applying
Resume Letter of Introduction (1) Letter of Recommendation
APPLY(CURRENT EMPLOYEES ONLY) APPLY
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Account Clerk 3
Employees may do any of the following:
Receives and records revenue (e.g. cash, checks, credit/debit, ACH) and supporting documentation. Ensures accuracy of the data received and works with the submitting party to correct any errors.
Cashes state-issued negotiable instruments from all warrant writing authorities using discretion; issues custodial account checks using highly negotiable blank/signed State checks; determines proper authorization from account holder, verifies accounts cash balance, recalculates checks written to verify check accuracy against requisition and balances actual checks for distribution back to requesting agency; balances deposits to and disbursements from consolidated check clearing account; Process and collects on return checks for state and custodial agencies.
Operates & monitors the desktop scanner. Ensures accuracy of the data received and works with the submitting party to correct any errors.
Responsible for final daily deposit process. Ensures accuracy of the data received and works with the submitting party to correct any errors.
Monitor various banking systems and online files for internet payments; Create pay-in documents in OAKS for all check and EFT payments received.
Maintain complex data files & reports for determination of payments due and advanced billing based on prior years.
Notifies parties of late payments, under payments, and makes delinquency certification in accordance with the Ohio Revised Code. Manages State's forgery program to ensure collections of monies owed the State.
Makes determination of refunds due and enters necessary data to process any refunds.
Accepts and approves pay-ins for all revenue vouchers and deposits to State Treasury and state custodial accounts.
Keeps financial records and analyzes information using spreadsheets, databases and accounting software.
Answers inquiries and represents the TOS in a manner that expands positive relationships with all TOS customers and co-workers.
2 courses or 6 mos. exp. in high school accounting or accounting for bookkeepers offered by college; 1 course or 3 mos. exp. in operation of adding machine & calculator; 12 mos. additional exp. in bookkeeping.
Or 18 mos. exp. as bookkeeper in private sector or other governmental sector.
Or 6 mos. exp. as Account Clerk 2, 16512
Or equivalent of Minimum Class Qualifications for Employment noted above.
Sr. Account Clerk - Pcard
POSITION INFORMATION: The Senior Account Clerk - Pcard is responsible for general coordination of the Pcard (Procurement Card) program. Work requires knowledge of program policies, procedures and information systems in order to communicate and process information. Position must be able to present ideas clearly and effectively in written form, adjust language or terminology to meet needs of the audience as appropriate and use correct grammar, organization and structure. Job requires secure handling of sensitive and/or confidential information as well as contact and coordination with other department and university officials.
The range of duties includes, but is not limited to:
Summarizing and reconciling information
Report creation and processing
Responding to inquiries and resolving problems
Performs other duties as assigned/required to ensure the overall successful operation of the program
Education: High School Diploma or GED
Experience: 36 months experience in a business related field
Must be proficient in MS Word, Outlook and Excel.
Must be able to effectively communicate information and ideas both orally and in writing.
Must be able to build rapport quickly with faculty and staff.
Must be detail oriented to ensure accuracy of data and information.
Must have strong initiative to solve problems and educate others on the process.
Must be able to produce reports and complete work within deadlines.
Must be able to prioritize objectives and exercise judgment based on an understanding of policy/procedures.
Advanced Excel skills preferred
Experience with credit card or banking systems preferred
Experience with auditing preferred
Previous data entry/10 key experience
Previous experience working in Accounts Payable
Account Clerk III
POSITION INFORMATION: Reviews payment documentation for compliance with University and State requirements. Coordinates with departments on returned payments and management on time sensitive reports. Maintains payment documentation including organizing, filing and redistributing information to departments. Prints, compiles and distributes payments to departments and vendors.
Responsible for matching invoice documentation to payments, reviews documentation for compliance and distributes payments as directed.
Assists with compiling payment logs and essential reports.
Communicates with departments in resolving returned payment issues and answering general questions.
Responsible for maintaining documentation and retrieving information as requested.
Performs other duties as assigned/required to ensure the overall success of the department.
Education: High school diploma or GED
Experience: 24 months experience in a business related field.
Must be able to work with minimal supervision on daily tasks and complete work within deadlines.
Must be proficient in MS Word, Outlook and Excel
Must be highly organized and able to handle multiple projects.
- Position requires to lift/carry folders/boxes, etc., weighing 15 to 44 pounds including using the upper body to raise objects from a lower position to a higher position on an occasional and non-essential basis.
Previous experience working in higher education
Previous experience working in customer service
Previous experience working in Accounts Payable
Account Receivable Clerk
Job Title: Accounts Receivable Clerk
Reports to: Accounting Manager
Direct reports: Indirect reports:
FLSA Status: Non-exempt
Overview of Wencor Group:
Wencor is a leading provider of differentiated and IP-driven aftermarket solutions for the commercial aerospace industry. The Company, founded over 60 years ago, offers multiple solutions for airlines to maintain their fleet, including Parts Manufacturer Approval (PMA), consumables and expendables distribution, component repair, and used serviceable material parts. Through this comprehensive set of aftermarket solutions and proprietary PMAs and Design Engineering Representative (DERs), Wencor allows its airline customers to reduce its maintenance costs and improve aircraft reliability. Wencor serves the commercial aftermarket, and thus its customer demand is tied to the installed base of aircraft and has a stable financial profile as a result. Wencor is headquartered in the Atlanta, Georgia area with additional offices in Utah, Miami, Seattle, California, Alabama, New York, Amsterdam, Singapore, Shanghai, and Istanbul. The Company has approximately $500 million of revenues and strong margins.
Wencor is owned by management and Warburg Pincus, a leading private equity firm founded in 1966 and an active investor in the aerospace sector. Warburg's thesis is to continue to support Wencor's growth through organic investments in people, product, and technology, as well as through tuck-in acquisitions.
Overview of the Position:
Essential Duties and Responsibilities:
Processes information used in financials.
Reconciles accounts and reports.
Enters journal entries.
Processes and prints financials and other financial reports.
Generates reports as assigned.
Maintains accounting records as assigned such as commissions.
Researches, files, and helps in other accounting areas as needed.
Processes credit applications.
Negotiates with customers to collect past due amounts and resolve problems.
Issues credit memos and adjusts customer accounts as required.
Receives payments and posts amount paid to customer accounts.
Assists controller to help resolve problems with customers as needed.
Helps with financials in areas relating to accounts receivable and sales.
Other Knowledge, Skills, and Abilities:
Excellent interpersonal skills
Ability to prioritize, organize, and manage multiple tasks
Sets and achieves company objectives and goals
Exhibits honest and ethical behavior and is an effective communicator
Must have demonstrated computer skills including MS Word, Excel
10 Key by touch
Experience in financial generation desired
Associate's degree in Accounting, Finance, or Business; and/or six months of related experience and/or training; or equivalent combination of education and experience. College level accounting classes are preferred.
The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to write speeches and articles for publication that conform to prescribed style and format. Ability to effectively present information to top management, public groups, and/or boards of directors.
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Physical Demands: The physical demands described here are representatives of those that must be met by an employee to successfully perform the essential functions of this job.
Is occasionally required to stand; walk; reach with hands and arms; stoop, kneel, crouch, and crawl; and lift up to 10 pounds.
Is regularly required to sit and use hands to finger, handle, or feel.
Is frequently required to talk or listen.
Works in moderate noise levels.
Travel up to 30%.
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