Account Information Clerk Job Description Sample

Health Information Clerk Description

Summary

Responsible and accountable for the record keeping procedures and storage of all medical records in a manner consistent with facility policies and procedures, professional standards, and state and federal laws and regulations for long-term care facilities.

Essential Duties & Responsibilities

• Prepares charts for new admissions.

• Closes medical records upon discharge.

• Develops schedule for and conducts audits of the medical records.

• Maintains the computerized physician order program and monitors physician visit schedule.

• Maintains master index system.

• Orders, maintains, and distributes medical records forms.

• Completes sections of the Minimum Data Set as required.

• Establishes and monitors procedures to ensure confidentiality of patient information and guard against loss or destruction of data.

• Maintains records and completes required forms and documents in accordance with company policy and state and/or federal regulations.

• Performs other duties as assigned.

Job Requirements

Health Information Clerk Requirements

Qualifications

• High school diploma or equivalent.

• Working knowledge of medical terminology.

• Proficient in the use of personal computer.

Physical Demands & Environment

Working in normal office environment, employee may be required to sit, bend, stoop, use keyboard, see, talk and hear. May occasionally lift objects of 10 to 25 lbs. In compliance with applicable law, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

About this Organization

We focus on people. Our residents. Their lives. Their health. Their families. We are one of the largest providers of short-term and long-term health care services in the United States. Through our affiliated entities, services are provided through skilled nursing facilities in 21 states. The commitment is to provide compassionate, family oriented short-term and long-term care. Our affiliated entities focus on individualized care that respects the dignity and rights of the residents. The aim is to care for every resident the way we would care for our family members. We strive to provide residents with services designed to achieve quality care and quality of life. To reach these outcomes we subscribe to quality treatment with a combination of "caring and curing". Select facilities provide Intravenous Therapy Services, Respiratory Therapy Services, Dementia Services and all facilities provide Rehabilitation Services.

Equal Opportunity Employer

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

Health Information Clerk Description

Summary

Responsible and accountable for the record keeping procedures and storage of all medical records in a manner consistent with facility policies and procedures, professional standards, and state and federal laws and regulations for long-term care facilities.

Essential Duties & Responsibilities

• Prepares charts for new admissions.

• Closes medical records upon discharge.

• Develops schedule for and conducts audits of the medical records.

• Maintains the computerized physician order program and monitors physician visit schedule.

• Maintains master index system.

• Orders, maintains, and distributes medical records forms.

• Completes sections of the Minimum Data Set as required.

• Establishes and monitors procedures to ensure confidentiality of patient information and guard against loss or destruction of data.

• Maintains records and completes required forms and documents in accordance with company policy and state and/or federal regulations.

• Performs other duties as assigned.

Job Requirements

Health Information Clerk Requirements

Qualifications

• High school diploma or equivalent.

• Working knowledge of medical terminology.

• Proficient in the use of personal computer.

Physical Demands & Environment

Working in normal office environment, employee may be required to sit, bend, stoop, use keyboard, see, talk and hear. May occasionally lift objects of 10 to 25 lbs. In compliance with applicable law, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

About this Organization

We focus on people. Our residents. Their lives. Their health. Their families. We are one of the largest providers of short-term and long-term health care services in the United States. Through our affiliated entities, services are provided through skilled nursing facilities in 21 states. The commitment is to provide compassionate, family oriented short-term and long-term care. Our affiliated entities focus on individualized care that respects the dignity and rights of the residents. The aim is to care for every resident the way we would care for our family members. We strive to provide residents with services designed to achieve quality care and quality of life. To reach these outcomes we subscribe to quality treatment with a combination of "caring and curing". Select facilities provide Intravenous Therapy Services, Respiratory Therapy Services, Dementia Services and all facilities provide Rehabilitation Services.

Equal Opportunity Employer

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

GENERAL DESCRIPTION OF POSITION

Under general supervision, but following established policies and procedures, as

well as all applicable banking laws and regulations, including BSA and AML, is

responsible for ensuring all CIF records are set-up and maintained in an accurate

and timely manner. Assists customers and employees with inquiries regarding account set-up.

ESSENTIAL DUTIES AND RESPONSIBILITIES
1.Responsible for processing CIF changes ensuring all changes have

supporting documentation. This duty is performed daily, about 25% of the time.
2.Processes new account information, entering information on system and

linking related accounts. This duty is performed daily, about 15% of the time.
3.Responsible for monitoring and verifying account captioning to ensure account

information is accurate and complete. This duty is performed daily, about 10% of

the time.
4.Processes returned mail and distributes to appropriate person or department.

This duty is performed daily, about 10% of the time.
5.Reviews signature cards to ensure cards are accurate and complete. This

duty is performed daily, about 20% of the time.
6.Knowledgeable of CIF standards and is available to assist customers and

employees with questions and inquiries relating to the CIF area. This duty is

performed daily, about 10% of the time.
7.Periodically moves boxes to the warehouse for record retention purposes. This

duty is performed as needed, about 10% of the time.
8.Perform any other related duties as required or assigned.

EDUCATION AND EXPERIENCE

High school or GED, plus specialized schooling and/or on the job education in a

specific skill area; e.g. data processing, clerical/administrative, equipment

operation, etc, plus 0 to 6 months related experience or training. Or equivalent

combination of education and experience.

PHYSICAL ACTIVITIES

The following physical activities described here are representative of those that

must be met by an employee to successfully perform the essential functions of this

job. Reasonable accommodations may be made to enable individuals with

disabilities to perform the essential functions and expectations.

Highly repetitive, low physical. Highly repetitive type of work which requires

concentration in the performance of tasks for consistent time cycles as prescribed

by the tasks.

While performing the functions of this job, the employee is regularly required to sit;

frequently required to use hands to finger, handle, or feel, reach with hands and

arms; and occasionally required to stand, walk, climb or balance, stoop, kneel,

crouch, or crawl, talk or hear. The employee must occasionally lift and/or move up

to 50 pounds. Specific vision abilities required by this job include close vision;

distance vision; and color vision.

Monday-Friday 8:30am-5:30pm; Rotating Saturday 9:00am-1:00pm
40 Hours

Job Grade 2

The ROI Clerk (Release of Information Clerk) is responsible for processing all incoming requests for medical records such as duplicating records, retrieving documents from electronic health records, duplicating work from Radiology files, and other duties as assigned.

PRINCIPLE ACCOUNTABILITIES include the following. In this position, either directly or through others, the incumbent will:

•         Order, pull and duplicating records from paper charts

•         Retrieving documents from electronic health records and saving to a CD

•         Distributing work created from duplicated Radiology imaging, if requested.

•         Ensure valid authorization is present to complete ROI requests.

•         Providing customer service to VA Veterans and associates.

Additional responsibilities and duties may be assigned.

Duplicating records from paper charts typically includes the following processes. Actual steps may vary depending upon the client's unique requirements:

•         receiving assembled records and matching with requests
•         reviewing the request for verification that it meets client and legal requirements for release
•         notifying client or requestor if the request is not compliant with defined requirements
•         identifying what needs to be released in accordance with request
•         disassembling the record and copying documents in accordance with request
•         notating missing dates of service or reports not available as requested on the release
•         reassembling the record and returning it to the appropriate Representative for filing
•         duplicating paper to paper or paper to electronic file for release on electronic media such as a CD
•         preparing documents to be mailed from government mail facilities
•         work flow monitoring and performance reporting.

KNOWLEDGE/EXPERIENCE/SKILLS: Minimal requirements for education, knowledge and experience:

•         High School Diploma or GED

•         Familiarity with medical terminology

•         Working knowledge of ROI laws

•         At least 6 months of medical records experience (may include photocopying, processing, filing or ROI)

•         Excellent written and verbal communication skills

•         Ability to work independently, follow detailed instructions with little supervision

•         Detail-oriented.

PHYSICAL/MENTAL DEMANDS AND WORKING CONDITIONS: This position requires the ability to perform the essential duties and responsibilities in the following environment:

•         Excellent customer service

•         Basic computer skills

•         Ability to lift/carry 25 lbs

This position description has been prepared to assist in defining job responsibilities, physical demands, working conditions and skills needed. It is not intended as a complete list of job duties, responsibilities and/or essential functions. This description is not intended to limit or modify the right of any supervisor to assign, direct and control the work of employees under their supervision. SourceHOV retains and reserves any or all rights to change, modify, amend, add to or delete from any section of this document as it deems, in its judgment, to be proper. Additionally, SourceHOV is an equal opportunity employer and does not discriminate on the basis of race, color, religion, age sex, national origin, veteran status, creed, ancestry, sexual orientation, gender identity, domestic partner status, marital status, disability, weight, height or AIDS/HIV status.
0000

Exela is a proud sponsor of the 100,000 jobs Mission to employ America's veterans. We believe that hiring veterans is not only the right thing to do for veterans, but it's a great thing to do for our business. Our Nation's military veterans represent the best this country has to offer and they bring meaningful skills to the workplace. Additionally we are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identification, disability or veteran status.

EOE/Minorities/Females/Veterans/Disabled

At Revere Health, we value the health of our patients above all else. As the largest independent multi-specialty physician group in Utah, our healthcare system gives patients the best in communication, quality, coordination and innovation. Founded in 1960 in Provo, Utah, Revere Health has grown to include 29 medical specialties in over 100 locations throughout Utah, Arizona and Nevada.

As one of two Accountable Care Organizations accredited by Medicare in Utah, Revere Health offers a unique, patient-oriented approach to healthcare. We strive to keep medical costs at a minimum while providing the utmost in quality healthcare.

Revere Health: let's live better.

Qualifications:
High school graduate. 1 year experience data entry or equivalent computer skills.

Customer Service skills. Must be able to navigate computers and various computer programs.

Description : Duties include scanning and filing documents into an electronic medical record. Daily sorting of paperwork and data entry on a time based schedule.

Keeping security and data confidential while maintaining the integrity of the medical record. Other duties as assigned.

Serves as physician liaison for health information processing activities including patient search and medical record completion. Assists with training of Physicians and HIM clerical staff in use of electronic medical record.

Monitors completion analysis queues. Troubleshoots missing reports and inaccurate routing of reports. Monitors charts to insure compliance with State, CMS and JC compliance standards.

Assist with birth certificate completion as needed. Posesses the ablity to perform all HIM workflow processes inluding those defined within the HIM Clerk II JDPE.

Requirements:

Requirements:

High school diploma. Knowledgeable in all aspects of health information clerical functions obtained either through formal education or through experience. Three years experience in health information management obtained in a hospital, healthcare setting or physician office.

Preferred Qualifications:

Prefer certification through American Health Information Management Association as Health Information Technician.

DESCRIPTION

General Description

The purpose of this class within the organization is to greet and assist citizens and visitors for the Police Department.

This class works under close supervision according to set procedures.

EXAMPLES OF ESSENTIAL DUTIES

Duties and Responsibilities

The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.

Essential Functions:

Greets all incoming visitors with courtesy and promptness at the front entrance; ascertains their business; maintains building security while assisting them.

Communicates on the telephone professionally and courteously.

Comprehends and follows Police Department procedures both oral and written.

Establishes and maintains effective working relationships with other employees and members of the public.

Maintains confidentiality about information learned on the job.

Handles money, makes change correctly and issues receipts for requested incident reports.

Writes minor offense reports, both in person and by telephone.

Assists the public with the State of Tennessee Financial Responsibility form.

Completes property receipts and related reports regarding found property presented at the front desk.

Sorts and distributes incoming mail; collects any outgoing mail to be picked up by mail carrier.

Additional Duties:

Performs other work as assigned.

TYPICAL QUALIFICATIONS

Must be at least twenty-one (21) years of age.

Requires High School graduation or GED equivalent.

Requires someone who has the ability to work all shifts.

Requires some experience as an administrative assistant, receptionist, or closely related experience.

Special Certifications and Licenses:

None.

Note: Some positions in this classification may require that candidates pass a Physical Ability Test designed to verify specific strength/endurance requirements.

Americans with Disabilities Act Compliance

The City of Murfreesboro is an Equal Opportunity Employer. ADA requires the City of Murfreesboro to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.

SUPPLEMENTAL INFORMATION

Responsibilities, Requirements and Impacts

Data Responsibility:

Copies, transcribes, enters or posts data or information.

People Responsibility:

Serves others such as customers, attends to their requests and exchanges information with them.

Asset Responsibility:

Requires minimum responsibility for only small quantities of low cost items or supplies where opportunities for achieving economies or preventing loss are negligible.

Mathematical Requirements:

Uses basic addition and subtraction, such as making change or measuring.

Communications Requirements:

Reads routine sentences, instructions, regulations, procedures or work orders; writes routine sentences and completes routine job forms and incident reports; speaks routine sentences using proper grammar.

Judgment Requirements:

Responsible for guiding others, requiring a few decisions, affecting the individual and a few co-workers; works in a stable environment with clear and uncomplicated written/oral instructions, but with some variations from the routine.

Complexity of Work:

Performs semi-routine work, following procedures, with occasional problems; requires normal attention for accurate results.

Impact of Errors:

The impact of errors is very minor – affects only the individual.

Physical Demands:

Performs sedentary work that involves sitting most of the time, but may involve walking or standing for brief periods of time; lifting objects up to fifteen (15) pounds is required on intermittent basis.

Equipment Usage:

Handles or uses computers or work aids involving little or no latitude for judgment regarding attainment of a standard or in selecting appropriate items.

Unavoidable Hazards:

None.

Safety of Others:

Requires no responsibility for the safety and health of others.

St. Luke's is proud of the skills, experience and compassion of its employees.

The employees of St. Luke's are our most valuable asset! Individually and together, our employees are dedicated to satisfying the mission of our organization which is an unwavering commitment to excellence as we care for the sick and injured; educate physicians, nurses and other health care providers; and improve access to care in the communities we serve, regardless of a patient's ability to pay for health care.Job Description Summary

Handles calls to provide laboratory results using St. Luke's EMR - EPIC.

Provides information to laboratory customers for all laboratory services. Assists in quality data collection, processes reference laboratory reports, performs data entry to the PA DOH, mails patient reports, triages problem calls to laboratory management, and assists laboratory operations team with test orders.

JOB DUTIES AND RESPONSIBILITIES:

• Answers telephone, screens and forwards calls when necessary. Takes messages and acts as telephone receptionist for laboratory.

• Sorts and mails outpatient laboratory reports and anatomic pathology reports.

• Uses laboratory computer to look up patient laboratory results. Gives verbal reports via telephone or generates paper copies

• Prints outpatient reports when requested by physician offices.

• Picks up and distributes departmental mail according to schedule.

• Calls STAT reports and abnormal test results to nursing units and physician offices, as directed. Fax or calls all prothrombin time results to the ordering physician throughout the day.

• Uses Patient Care and Medical Records applications on the computer to acquire necessary patient information.

• Orders stock items and office supplies.

• Reviews demographics and ordering physician and location of all manual paper reports (referral test results, electrophoresis reports). Makes copies for distribution and filing.

• Responsible for accurate means of distribution of reports to physician and other departments and health care providers. Organizes and maintains files for doctor's scripts, and files sendouts reports.

• Prepares and distributes reports as required by patient request (completed release of infomation forms).

• Must be knowledgeable of complete office operations and able to cover any workstation when necessary, i.e. vacations, illness, etc.

• Attends meetings as required

• Communicates as necessary with other health care departments within and outside of the hospital. Maintains confidentiality of all materials handled within the Network/ Entity as well as the proper release of information.

PHYSICIAL AND SENSORY REQUIREMENTS:

Sitting up to 7 hours per day in 2 hour increments. Standing up to 3 hours per day in 2 hour increments.

Walking up to 2 hours per day in 30 minute increments. Fingering frequently to use computer keyboard and sort patient reports. Frequent handing of papers.

Lifting occasionally up to 10 pounds. Carrying occasionally up to 10 pounds. Occasional stooping/bending to reach patient charts.

Frequently reaches above shoulder level. Hearing normal conversation and conversion over the telephone. Normal vision with ability to read computer terminal.

EDUCATION:

High School Graduate or Equivalent

Please complete your application using your full legal name and current home address. Be sure to include employment history for the past seven (7) years, including your present employer.

Additionally, you are encouraged to upload a current resume, including all work history, education, and/or certifications and licenses, if applicable. It is highly recommended that you create a profile at the conclusion of submitting your first application. Thank you for your interest in St. Luke's!!

St. Luke's University Health Network is an Equal Opportunity Employer.

Position Summary & Description

This position is posted in accordance with the (AFSCME) Collective Bargaining Unit.

Regular Work Schedule: Monday

• Friday, 8:00am

• 4:30pm

The IUP Eberly College of Business and Information Technology invites applications for a Clerk Typist 2 at Indiana University of Pennsylvania (IUP) to support the Information Systems and Decision Sciences Department. The successful candidate will be responsible for supporting the students and faculty in the department, supporting the Beta Gamma Sigma honorary society for all business students, and assisting with purchase order associated with the technology for the Eberly College.

This is moderately complex clerical work involving the typing and processing of documents in a variety of functions. An employee in this class performs clerical work of moderate complexity which requires the utilization of typing skills and the processing of a variety of documents which include the verification of information, performing arithmetic calculations, coding, and assisting the public in completing governmental forms. Work involves the skilled typing of correspondence, reports, transaction, and transmittals, and similar documents as part of the clerical documents processing of an office or functional activity. Work may involve the skilled utilization of specialized equipment. Work involves the responsibility for a significant aspect of a work process, an involved single office activity which is production or control oriented, or other multiple activities which are comparable in scope and complexity. Work may involve providing secretarial services to one or more individuals in those cases where management has determined that shorthand skills are not required. Work may involve providing training and guidance to new employees and fulfilling a lead worker role for routine clerical operations. Work is subject to periodic changes in operating procedures and requires some adaptability to shifts in work schedule. Employees work with considerable independence within standard operating procedures, however, detailed supervisory guidance and review is received for new or unusual situations and changes in operating procedures and policies.

Examples of duties:

• Types letters, reports, contracts, transactions, transmittals, vouchers, itinerary, and agenda from handwritten draft, dictated sources, or original source documents into draft or final form.

• Reads correspondence in order to become familiarized with contents and determines what procedures to pursue in providing the correct information which is in accordance with any applicable administrative and legal constraints; types responding correspondence in appropriate format; and proofreads response for grammatical format and substance prior to mailing.

• Proofreads varying types of materials to insure that information is grammatically correct, complete, consistent, and adheres to agency rules and regulations.

• Types documents to purchase books, supplies, equipment, services, etc. by referring to catalogs, state contract and other sources to obtain prices, specifications, and related information.

• Organizes and types materials and sets up formats and layouts for printing booklets, pamphlets, etc. for submission to a publisher or a computer center.

• Functions as a lead worker by distributing and interpreting work assignments, providing assistance, conducting on-the-job training, and reviewing the work of the unit for adherence to processing standards.

• Answers written inquires relating to the status of certain aspects of an organization's functions.

• Determines supply needs and prepares the supply requisitions.

• Insures mail is processed in the most efficient and expeditious manner.

• Initiates tracers through the U.S. Postal Service on lost mail or parcel post.

• Performs related work as required.

• The above duties are normal for this position. The omission of specific statements of duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Position Qualifications

Applicants must successfully complete the University sponsored typing test.

Required Knowledge, Skills and Abilities

• Knowledge of English grammar, spelling, and punctuation at a level equivalent to that used in writing or adjusting written materials normally consisting of simple sentence structures, one and two syllable words, and punctuation marks for word, number, and sentence separation.

• Knowledge of standard office procedures, practices, conduct, and actions necessary in maintaining harmonious working relationships.

• Knowledge of techniques applied in using the English dictionary.

• Knowledge of the types, organization, and use of standard office files, logs, forms, and letter, formats.

• Knowledge of intermediate arithmetic which involves calculations similar to adding and subtracting common fractions; and multiplying and dividing by two or more digits, whole numbers, or decimal multipliers and divisors.

• Ability to understand and follow oral and written instructions which explain multifaceted procedures.

• Ability to perform within processing procedures which involve an understanding of multiple aspects and application of varied standards.

• Ability to proofread information for conformance with a prescribed pattern or form, to assure the adherence to clerical office methods, or for compliance with specific administrative or procedural rules.

• Ability to transfer information and present it in a modified form according to rules and procedures.

• Ability to collect and organize material for reports by determining what available information should be included and presenting the information in a prescribe organized format.

• Ability to compose straightforward informational correspondence such as transmittals or acknowledgements in reply to request or questions on the work process or related information.

• Ability to perform basic arithmetic calculations such as the adding and subtracting of whole numbers and decimals; and multiplying and dividing by one digit whole number or decimal multipliers and divisors.

• Ability to instruct and advise clerical employees on the methods and procedures used in the work area.

• Ability to organize work and develop effective work methods in an area which involves variable phases of different techniques and procedures.

• Ability to make duty oriented decisions on the basis of well defined standards and precedents.

Minimum Education and Training

• Six months as a Clerk Typist 1 and educational development to the level of eighth grade; or

• Completion of high school business curriculum which included at least one typing course; or

• Any combination of equivalent experience and training.

Candidates must communicate effectively and perform well in the interview(s).

Candidates must have the communication skills and cross-cultural abilities to maximize their effectiveness with diverse groups of students, colleagues, and community members.

The salary for this position is determined by the AFSCME Collective Bargaining Agreement. External applicants will be offered the minimum rate of pay for this position which is $29,888.00 annually.

Essential Functions

The work of this position occurs in a typical office environment. Although infrequent, periods of heavy exertion may occur. Incumbent must have the following abilities:

• Ability to travel to field locations and meeting/training sites by motor vehicle when required.

• Communicate both orally and in writing to issue, receive and carry out instructions and orders effectively and to convey information to a variety of co-workers and the general public.

• Use a variety of common office machines such as telephones, calculators, copiers, computer terminals, keyboards, video display terminals, auxiliary printers and similar equipment.

• Perform manual duties such as lifting and carrying various weight limits.

• Operate office equipment which may require stooping, kneeling, bending, stretching and prolonged standing.

• Provide assistance and guidance to internal and external customers.

• Follow oral and written instructions.

Special Instructions to Applicants

INTERNAL BIDDER INSTRUCTIONS: Current Employees at IUP

This position is posted consistent with the A-1 Bargaining Unit Agreement notifying:

1. Any Full-time Regular Clerk Stenographer 1 or Clerk Typist 1 employee of an opportunity to submit a bid for promotion to a Clerk Typist 2 position; or
2. Any Part-time Regular Clerk Stenographer 2 or Clerk Typist 2 employee of an opportunity to submit a bid for full-time status; or
3. Any Full-time Temporary Clerk Stenographer 2 or Clerk Typist 2 employee of an opportunity to submit a bid for a Regular Clerk Typist 2 with benefits; or
4. Any Part-time Regular Clerk Stenographer 1 or Clerk Typist 1 employee of an opportunity to submit a bid for promotion to a Full-time Clerk Typist 2 position.

Bidders can submit their interest in this position by replying to supplemental questions on the online job application within 15 days. Bidders are not required to submit a cover letter or resume.

Bid forms must be received no later than August 24, 2018.

You will receive a confirmation email when your bid has been successfully submitted.

All OTHER CANDIDATE INSTRUCTIONS:

All other applicants must submit a cover letter and resume as an attachment via this online application system at https://www.schooljobs.com/careers/iupedu.

Names and email addresses of three references must be provided as part of the job application.

Incomplete applications will not be considered.

Applications must be received no later than August 24, 2018.

You will receive a confirmation email when your application has been successfully submitted.

Please do not fax, mail or e-mail any documentation.

Committed to excellence through diversity, IUP is an equal opportunity employer M/F/H/V and is a proud member of the State System of Higher Education.

All offers of employment are subject to and contingent upon confirmation of work eligibility and satisfactory completion of all pre-employment background checks.