Account Information Clerk Job Description Samples

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Health Information Management Clerk I

Health Information Management Clerk I Salary Not Displayed Location Health Information Management MC, AL Job Type Regular Full-time Department USA Medical Center Job Number H00670 Closing Continuous + Description

  • Benefits + Questions About Us The University of South Alabama Health System helps people lead longer, better lives through its excellence in education, research and medical care. With more than 3,600 employees, USA's health network includes USA Medical Center, USA Children's & Women's Hospital, USA Mitchell Cancer Institute, USA Physicians Group and the USA College of Medicine.

    Each year, our team of 180 physicians, 240 residents and fellows, 70 mid-level providers and 800 nurses handle some 185,000 clinic visits and 350,000 outpatient procedures. The USA Health System delivers 2,800 babies a year, more than any other regional hospital, and treats patients through some 60,000 emergency room visits annually. In addition to advanced and innovative patient care offered at University hospitals and clinics, USA's medical education programs provide first-class training experiences for the next generation of physicians and scientists.

    The USA Health System delivers excellence in care while improving the quality of life for residents across the Gulf Coast. The USA Health System is managed by the USA HealthCare Management, LLC. Essential Functions Abides by and enforces all compliance requirements and policies and performs these responsibilities in an ethical manner consistent with the organization's values; adheres to hospital policies including confidentiality; assists with orientation of new employees as assigned; requires minimal supervision to safely perform patient care essential functions; utilizes proper body mechanics when moving equipment/supplies/records that are necessary to perform essential functions maintains a clean work environment; utilizes and accesses the Hospital Information System, EDM, Soarian Clinicals, CARLOS, PrintThem, Vincari and MD Network; informs Supervisor when supplies are low; accounts for all records by checking the appropriate daily worklists; contacts floors/units from which charts are not received; follows up daily with supervisor regarding those charts not received within 72 hours of discharge; assists physicians, Business Office and other medical record requestors by pulling charts, answering questions and performing follow-up regarding chart completion requirements; assembles and indexes and/or analyzes at least 7 inpatient or 10 OP Surgery/Observation or 40 ER records per hour according to the uniform chart order within 5 days of discharge; verifies that each page of the medical record contains the correct addressograph and medical record number information for that patient; processes all incoming loose reports; maintains a neat and orderly method for storing loose reports until they can be posted on the record at a minimum of 30 loose reports per hour; performs reanalysis duties as needed, at a minimum of 15 inpatient or 20 outpatient surgery/observation or 30 ER records per hour; maintains and provides the upkeep of the Uniform Chart Order Folder and notifies supervisor when new forms are identified; applies departmental, hospital and other regulatory agency guidelines when determining what constitutes a complete medical record (i.e.

    Hospital Rules & Regulations, JCAHO, AQAF, Medicare's Conditions of Participation, etc.); identifies physician status in order to properly assign physician completion responsibilities; performs daily/weekly review of EDM reports to identify and concentrate on physicians with incomplete/delinquent medical records; effectively communicates with the Medical Staff and their designees (i.e. office/clinic staff) regarding medical record completion requests in the form of weekly letters, emails, text pages, face-to-face encounters, etc.; assists physicians and providers with medical record completion activities; takes clear, concise phone messages and notates the name of the caller, date and time of the call, location of the caller, caller's telephone and fax number and the information being requested; answers all incoming calls by the third ring in a polite and courteous manner; receives all calls, faxes and visitors into the department during the evening shift; monitors the printer and fax machine for medical requests as needed; assists with the maintenance of the complete and incomplete file areas, including periodic file shifting to accommodate space needs; properly out-guides and in-guides all records to track and maintain record locations; retrieves and delivers all medical records requested for patient care; retrieves medical records and/or works with supervisor in generating reports for all research requests following established procedures; files all records and microfilm in archives within 48 hours and assists persons needing records from the archives area; assists in boxing records for offsite storage and scanning; knows how to correct medical record number errors; responsible for covering deaths on evenings and weekends following established procedures; assists persons seeking medical record information by having requesters fill out the appropriate forms and relays instructions regarding the procedure for obtaining medical records to include proper identification and costs; knows how to identify a HIPAA compliant authorization for release of information and knows when an authorization for release of personal health information is needed; communicates and uses appropriate customer relation skills with physicians, patients, families and healthcare team in person and via telephone; responds to overhead pages; informs/relays information to incoming shifts regarding any unfinished requests/duties; maintains accurate and complete records; identifies and posts all forms and reports in the correct chart order; completes the daily departmental routing slip; maintains accurate logbooks; updates CARLOS/EDM information as needed; removes specified forms/reports from the medical record (as appropriate) for reviewers/requestors; verifies that information sent via fax machine was done so without error by reviewing the fax log; accepts and completes all duties positively and without conflict; cooperates, helps others and improves the performance of the unit; completes all mandatory unit, educational and hospital requirements; utilizes cost effective practices in performing all aspects of the job; adheres to current Infection Control and Safety Standards; participates on committees as assigned; participates in Performance lmprovement activities as assigned; regular and prompt attendance and the ability to work schedule as defined and overtime as required; related duties as required. Minimum Requirements High school diploma or equivalent and one year general clerical experience in medical records. Working Days and Hours Monday
  • Friday 2:30 p.m.

  • 11:00 p.m.

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Health Information Clerk - Part Time Opportunity- Day Shift (20 Hours Per Week)

Health Information Clerk - Part Time Opportunity- Day Shift (20 hours per week) + Jobs + Login

  • Onamia, MN, USA + Hourly + Part Time Email Me Similar Jobs Email Me This Job Summary Collects, maintains and makes available to authorized users timely, accurate and complete health information. Prioritizes, locates, pulls, assembles, analyzes, tracks, and sees to the appropriate transport of records requested by other departments in accordance with established standards and may be responsible for payer contract requirements for referrals and prior authorizations. .5 FTE, Day shift, 40 hours per pay period Job Duties The essential functions of this job are identified with an asterisk (*) at the end of the bullet point. Level I: + Faxes request and completes log within 1 hour of receipt, or as appropriate. Updates ROI log to comply with Privacy Rule accounting of disclosures. Ensures faxing is to authorized parties + Scanning is completed within each shift + Retrieves records for reviews as requested by authorized users. Records retrieved within 3 days of request. Audits via paper or email. Purges charts/records as needed; reviews monthly.

  • Picks up records by 9AM daily and re-files in HIM department. Files charts and any loose information at least 3 times daily. Assembles new charts for new patients at least once a week. Opens and distributes HI mail.

  • Level II (+ Level I): + Pulls incomplete records as per protocol. Ensures incomplete records are available to providers and other staff for completion.

  • Runs reports and completes spread sheets as requested, per protocol. Maintains archived records in record center and archived list in computer.

  • Level III (+Level II): + Collates charge tickets daily, more often if needed. Tracks missing dictation daily and reports to manager weekly. Copies dictation daily as per protocol.

  • Works with patient accounts for request for records for payment. Responds to requests for records for payment within three days of receiving.

  • Pre-certifications, referrals and prior authorizations for inpatients by the next working day, all others by 1 week of date of service.

  • Maintains patient mental health records. Completes authorizations one to two days before date of service. Assists mental health providers as requested.

  • Level IV (+ Level III):

  • Completes quantitative and qualitative analysis and assembly of inpatient and Senior Care and LTC records according to accepted chart order, records deficiencies as per protocol.

  • Analyzes records and marks deficiencies within 3 days of discharge.

  • LTC charts are completed within 2 weeks of receipt.

  • Level V (+ Level IV): + Complete ROI Process.

  • Follows Federal and State regulations for each ROI. Completes ROI within 2 weeks of receipt, or as appropriate.

  • Completes birth certificates and birth registry process and maintains appropriate logs within one week of birth.

  • Prepares lab normal letters as requested by providers at least twice per week.

  • Completes quantitative and qualitative analysis and assembly of outpatient records according to accepted chart order, records deficiencies as per protocol. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Employee will comply with all Mille Lacs Health System (MLHS) policies, including safety policies, procedures, and rules. All will be expected to report unsafe conditions to a member of management. Required Education and Experience + High school diploma or GED required.

  • Graduate of a CMA or Medical Secretary program or work experience in a medical office setting required.

  • Excellent typing, computer and communication skills. Additional Eligibility Qualifications + Customer/Client Focus + Ethical Conduct + Flexibility + Initiative + Personal Effectiveness/Credibility + Stress Management/Composure + Teamwork Orientation

  • Technical Capacity + Thoroughness + Time Management + Quality and Safety focused Mille Lacs Health System

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Health Information Services Clerk I

Job Description:

Job Title: Health Information Services Clerk I

Department: HIM 840

Reports To: CCOC Health Information Management Services Supervisor

Prepared Date: 7/22/10; 5/22/12


The HIS Clerk is responsible for all aspects of the medical record process including but not limited to: confidentiality; appropriate release of protected health information; accurate and timely retrieval, preparation, scanning, indexing, and analysis of medical records to ensure compliance with HIPAA, JCAHO standards and medical staff by-laws and rules and regulations. The basic functions of the HIS Clerk I is to prepare, scan, index and potentially analyze medical records to assure compliance with JCAHO standards and medical staff by-laws.


Includes the following but are not limited to:

  • Processes urgent requests for medical records according to hospital policies and procedures and consistent with HIPAA regulations

  • Generates post-discharge reports to be utilized for medical record pick up and tracking.

  • Reports Master Patient Index errors to Medical Records Supervisor.

  • Files miscellaneous medical records according to the specified chart order.

  • Creates and organizes paper medical record folders and documents.

  • Retrieves hard copy medical records.

  • Files medical records in specified order.

  • Answers the telephone and responds to inquiries or routes inquiries to the appropriate person.

  • Responds to chart requests from CCOC requestors

  • Checks in/out medical records in the Chart Tracking system.

  • Meets department/hospital guidelines for appropriate turn around time of record processing.

  • Performs analysis of medical record charts to assure all documents have correct patient labels, medical record numbers, visit numbers, and visit dates.

  • Assists Supervisor with training and orientation of new personnel.

  • Participates in departmental meetings and in-service education.

  • Communicates with appropriate hospital departments or external vendors for equipment maintenance as needed.

  • Performs other HIM job related functions for coverage.

  • Prepares charts for internal and external audits.

  • Assists various departments with questions and documentation needs.

  • Assists supervisor with outpatient bill select error reports

  • Retrieves discharged records from all units (inpatient, outpatient surgical and outpatient clinic) on a daily basis and verifies against daily discharge roster

  • Tracks all discharges, communicating quality issues pertaining to information displayed within the Master Patient Index for correction

  • Retrieves hard copy medical records or verifies availability of scanned medical records for review


  • Keeps manager informed on key issues.

  • Other duties as assigned.


  • Works well with patients, physicians, vendors, sales reps and other CCOC employees.

  • Successfully meets Unit Specific Skill Sets

  • Complies with all Standards of Behavior set forth by CCOC

  • Adheresto policies and procedures set forth in CCOC Employee Manual

  • Adheres to the CCOC attendance policy

  • Follows HIPAA, OSHA and Compliance Plan regulations.


An individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


High School diploma or equivalent

1 (one) year prior experience in medical office preferred

Medical terminology knowledge


Communicates effectively, verbally and in writing, with Physicians and other hospital users of Medical Records.

Demonstrates behaviors consistent with the Customer Service Policy.

Ability to effectively interact with patient/customers (i.e. neonates/newborns, children, adolescents, young adults, middle-aged adults, and geriatric adults, as applicable), with the understanding of their needs for self-respect and dignity.


Has excellent filing skills; terminal digit filing experience is preferred.

Has intermediate computer skills and the ability to operate business office equipment

Is an independent thinker and problem solver.

Is organized and detail oriented

Can prioritize work.

Can multi-task in a fast paced work environment.

Can interact appropriately with co-workers and create a supportive and team focused environment.

Can utilize and manipulate multiple software systems and applications.


Must have the dexterity to operate computer keyboard and basic office equipment

Must be able to sit or stand for extended periods of time

Must be able to stoop, pull and lift.

Must be able to walk for extended distance

As an organization, all employees with patient contact are expected to demonstrate competencies, specific to their job duties, for the following patient population categories:

Elderly, Children, Surgical, Impaired (Hearing/Visual), Cultural, Age.

NOTE: The above stated duties are intended to outline those functions typically performed by individuals assigned to this classification. This description of duties is not intended to be all inclusive or to limit the discretionary authority of supervisors to assign other tasks of similar nature or level of responsibility.

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Customer Information File Clerk I

2017-BANK O-098-0008: Customer Information File Clerk I DepartmentCIF City, StateSpringfield, MO Work ScheduleMonday

  • Friday; rotating Saturdays Shift Schedule8:30 am

  • 5:30 pm M-F; 9:00 am

  • 1:00 pm Sat Hours Per Week40 hours Job Grade 02 Job Responsibilities Under general supervision, but following established policies and procedures, as well as all applicable banking laws and regulations, including BSA and AML, is responsible for ensuring all CIF records are set-up and maintained in an accurate and timely manner. Assists customers and employees with inquiries regarding account set-up.ESSENTIAL DUTIES AND RESPONSIBILITIES1.

    Responsible for processing CIF changes ensuring all changes have supporting documentation. This duty is performed daily, about 25% of the time.2. Processes new account information, entering information on system and linking related accounts.

    This duty is performed daily, about 15% of the time.3. Responsible for monitoring and verifying account captioning to ensure account information is accurate and complete.

    This duty is performed daily, about 10% of the time.4.

    Processes returned mail and distributes to appropriate person or department. This duty is performed daily, about 10% of the time.5. Reviews signature cards to ensure cards are accurate and complete.

    This duty is performed daily, about 20% of the time.6. Knowledgeable of CIF standards and is available to assist customers and employees with questions and inquiries relating to the CIF area. This duty is performed daily, about 10% of the time.7.

    Periodically moves boxes to the warehouse for record retention purposes. This duty is performed as needed, about 10% of the time.8. Perform any other related duties as required or assigned.

    Minimum Education & Other Requirements To perform this job successfully, an individual must be able to perform each essential duty mentioned satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.EDUCATION AND EXPERIENCEHigh school or GED, plus specialized schooling and/or on the job education in a specific skill area; e.g. data processing, clerical/administrative, equipment operation, etc, plus 0 to 6 months related experience or training. Or equivalent combination of education and experience.COMMUNICATION SKILLSAbility to read and understand simple instructions, short correspondence, notes, letters and memos; Ability to write simple correspondence.MATHEMATICAL SKILLSAbility to add, subtract, multiply and divide numbers.

    Ability to perform these mathematical skills using money and other forms of measurement.CRITICAL THINKING SKILLSAbility to use common sense understanding in order to carry out simple multi-step instructions. Ability to deal with standardized situations with limited variables.REQUIRED CERTIFICATES, LICENSES, REGISTRATIONSNot indicated.PREFERRED CERTIFICATES, LICENSES, REGISTRATIONSNot indicated.SOFTWARE SKILLS REQUIREDBasic: 10-Key, Accounting, Alphanumeric Data Entry, Other,Presentation/PowerPoint, Spreadsheet, Word Processing/TypingINITIATIVE AND INGENUITYSUPERVISION RECEIVEDUnder immediate supervision, with short assignments of work at frequent interval with regular check of work.PLANNINGLimited responsibility with regard to specific assignments in planning time, method, manner, and/or sequence of performance of own work operations.DECISION MAKINGPerforms work operations which permit frequent opportunity for decision-making of minor importance and which would not only affect the operating efficiency of the individual involved, but would also affect the work operations of other employees and/or clientele to a slight degree.MENTAL DEMANDLight mental demand. Operations requiring intermittent directed thinking to carry out predetermined procedure or sequence of operations of limited variability.

    Operations requiring intermittent attention to control machine or manual motions.ANALYTICAL ABILITY / PROBLEM SOLVINGStrictly repetitive. Repetitive activities or duties using established processes, directions or sequence of steps coupled with immediate supervision. Learned things in simple situations.SUPERVISORY RESPONSIBILITIESNo supervision.RESPONSIBILITY FOR FUNDS, PROPERTY and EQUIPMENTOccasionally responsible for the organization's and/or associated organization's property where carelessness or error would result in only minor damage or minor monetary loss.

    Ordinary care and attention is required when handling this property in order to prevent loss.ACCURACYProbable errors of internal scope should ordinarily be detected within the department or office in which they occur, but may affect the work of others within the unit, requiring additional expenditure of time to trace errors and make all necessary corrections. Errors would require a moderate amount of time to correct.ACCOUNTABILITYFREEDOM TO ACTEstablished. Specific, detailed processes and instructions with immediate supervision.ANNUAL MONETARY IMPACTNone.

    Job does not create any dollar monetary impact for the organization.IMPACT ON END RESULTSMinimal impact. Job has little or no impact on the organization's end results. Job is focused on non-decision making activities or inconsequential duties.PUBLIC CONTACTOccasional contacts with patrons on routine matters.EMPLOYEE CONTACTContacts occasionally with others beyond immediate associates, but generally of a routine nature.

    May obtain, present or discuss data, but only as pertains to an immediate and specific assignment. No responsibility for obtaining cooperation or approval of action or decision.USE OF MACHINES, EQUIPMENT AND/OR COMPUTERSRegular use of complex machines and equipment (desktop/laptop computer and software, road and production machines and equipment, etc.)WORKING CONDITIONSNormal working conditions as found within an office setting, wherein there is controlled temperature and a low noise level, plus a minimum of distractions.ENVIRONMENTAL CONDITIONSThe following work environment characteristics described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the functions of this job, the employee is occasionally exposed to outdoor weather conditions.

    The noise level in the work environment is usually moderate.PHYSICAL ACTIVITIESThe following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.Highly repetitive, low physical. Highly repetitive type of work which requires concentration in the performance of tasks for consistent time cycles as prescribed by the tasks.While performing the functions of this job, the employee is regularly required to sit; frequently required to use hands to finger, handle, or feel, reach with hands and arms; and occasionally required to stand, walk, climb or balance, stoop, kneel, crouch, or crawl, talk or hear.

    The employee must occasionally lift and/or move upto 50 pounds. Specific vision abilities required by this job include close vision;distance vision; and color vision.ADDITIONAL INFORMATIONMust have a valid driver license and/or the ability to travel to Great Southern locations as needed.Great Southern Bank is an Equal Opportunity Employer of Minorities, Females, Individual with Disabilities, Protected Veterans, Gender Identity, Sexual Orientation, or on any other basis prohibited by law.

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Automotive Accounts Payable Clerk And A Billing Clerk

Ed Morse Automotive Group is looking for an experienced Automotive Accounts PayableClerk anda Billing Clerkto filltwo positions in our office located in Delray Beach, FL. Automotive Bookkeeping and CDK/ADP experience preferred.

Must be a fast learner and be able to work as ateam. Professional appearance and demeanor isrequired. Requirements: • In depth knowledge of bookkeeping theories and practices. • Ability to handle responsibilities independently, with minimum supervision. • Familiarity with CDK /ADP accounting computer software program. • Excellent computer skills including Excel and Word. • Excellent written, verbal and communication skills. • Must be able to work well with people on all levels and be able to communicate effectively with them.

Ed Morse Automotive Group is one of the largest family-owned and operated dealership groups in Florida, consisting of 17 franchises, 13 locations and9 brands of quality new and pre-owned vehicles. With over 70 years of success in the automotive industry, Ed Morse family owns and operates dealerships throughout the state of Florida. This is an excellent opportunity to be a part of a dynamic, award winning and well-established company that offers competitive pay, excellent benefits and professional career growth opportunities. Job Code : 331 Requisition ID: 331

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Director Of Accounts And Information Management



Position Description:

Job Title: Director of Accounts and Information Management

Status: Exempt, Full-Time

Reports To: Associate Director of Development-Marketing

Summary: The Director of Accounts and Information Management is responsible for managing the technology needs of the Development Department such as the overall use of the Raiser's Edge database system and development network. The Director oversees all financial aspects involved in gift processing in coordination with the Treasurer's Office.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

Management of Raiser's Edge System and its components

  • Oversees gift processing and acknowledgement of all gift types raised by the Development Office.

  • Oversees biographical updates in conjunction with the event managers.

  • Oversees event updates in conjunction with the event managers.

  • Provides information reporting systems to the development staff and designs custom reports as needed. Prepares lists for the annual report. Analyzes and documents fund raising performance. Provides lists to outside vendors for mailings, database screening and for data use of the development office website.

  • Provides in-house computer training – assists staff in a variety of capacities, such as defining the approach to perform various sorts and to prepare various lists.

  • Creates policies and procedures in conjunction with software upgrades and conversions.

  • Maintains computer software in consultation with Blackbaud and/or Microsoft and continually reviews new options and/or best use of software.

  • Updates Blackbaud code tables, as necessary and makes global changes to constituent categories as appropriate.

  • Imports incoming parent records and students into Raiser's Edge system as needed.

  • Sends new records to an outside prospect screening company.

  • Additional database entry responsibilities as needed.

Manages the Development Network

  • Oversees information technology needs for the Development Department.

  • Acts as the first level support for computer troubleshooting.

  • Acts as a liaison for the IT department for workstation issues.

  • Acts as liaison to an outside computer consultant for the maintenance of the development network.

  • Acts as a liaison to vendors for copier and printer maintenance.

  • Updates/creates appropriate written procedures for computer processes.

Manages all financial aspects of monies raised in the Development Office

  • Oversees processing of all forms of gifts (cash, check, credit card) to insure proper recording of development deposits into the appropriate fund account.

  • Generates all financial reports including weekly gift/pledge reports, gifts-in-kind reports, monthly adjustment reports and cash flow reports.

  • Coordinates fund reconciliation with the Treasurer's Office on a regular basis.

  • Oversees the recovery of returned checks and denied credit card charges from donors.

Fund raising efforts

  • Works with the Annual Fund Coordinator in planning and implementing the direct mail program and provide analytical reports of database segmentation and gift processing.

  • Works with the Associate Director of Development-Major Gifts in identifying potential donors using the existing database as the primary resource for major gift prospect and provide analytical reports as needed.

  • Works with solicitors in creating and designing tools for donor cultivation such as use of Raiser's Edge built-in reports, Actions, the full use of Prospect Research TAB and design of customized reports as need for fund raising analysis.

  • Oversees processes for matching gift applications and sends reminders to matching gift companies.


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without a reasonable accommodation. The requirements listed below are representative of the knowledge, skill, and/or ability required.

  • Minimum of a bachelor's degree

  • 5 years of experience

  • Experience in an educational setting preferred

  • Must have the ability to hire, motivate, and direct co-workers

  • Must have excellent oral and written communication skills

  • Proficient in Raisers Edge and associated modules, Crystal Reports, Omatic Software and in Microsoft Office programs (e.g. Word, Excel, etc.)

(NOTE: This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, Administration reserves the right to revise the job or to require that other or different tasks be performed when circumstances change (e.g. emergencies, changes in personnel workload, or technological developments).

Accepting through:

Thursday, June 15, 2017

Related high school:

Saint Ignatius College Prep



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Accounts Payable Clerk

POSITION SUMMARY: The Account Payables Clerk completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices; maintains files and documentation.

The clerk retrieves messages from voice mail and forwards to appropriate staff, answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate departments. The Clerk maintains a high level of knowledge of the services provided by the Agency and the key employees in each program and answers questions about the organization and provides callers with directions, and other information. He/she performs typing, record keeping and scheduling as needed to support the site staff.

The Clerk works with highly confidential and sensitive client information. He/she receives client payments and is responsible for logging and maintaining proper accounting. REQUIREMENTS: Knowledge of bookkeeping and basic office procedures to include filing, use of telephone, and copy machine.

Microsoft Office Suite required. Knowledge of personal computer and basic accounting is beneficial. High School Diploma is required.

Previous office experience is beneficial but not required. DUTIES: + Processes accounts payable on an automated system. Inputs data, generates reports, and prints checks forvendor payment.

  • Maintains files for each invoice. Responsibility includes insuring that each invoice is accurate, that proper ordering and receipt documentation is available, and that the amount for payment is correct.

  • Codes all invoices with correct General Ledger Accounts.

  • Follows policies and procedures set by the Accounting Department & responsible for ensuring all agency policies are followed.

  • Provides information by answering questions, entering and generating data and completing forms.

  • Maintaining a professional and conscientious demeanor.

  • Clerical support and filing in the Business Office + Processing all interoffice mail (incoming & outgoing) + Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel in a warm, friendly manner by telephone or in person

  • Scheduling of Conference Rooms in Middletown

  • Keeping track of the On Call Schedule + Log of monthly fire drills for Middletown Office + Other duties as required. Benefits Summary:

    The competitive benefits program offered by Child & Family includes, but is not limited to: Medical, Dental, & Vision insurance 401(k) Plan Life and long-term disability insurance Flexible Spending Account (FSA) Worksite wellness programs Generous paid leave Tuition Assistance Program (TAP) EOE/AAP/E-Verify Participant Child & Family will not discriminate against any individual on the basis of age, gender, sexual orientation, color, race, creed, national origin, ancestry, religious persuasion, marital status, political belief, pregnancy, military status, veteran status, physical or mental disability that does not prohibit performance of essential job functions with or without reasonable accommodations, genetic predisposition or genetic carrier status, or any other protected category under local, state or federal law, nor will anyone receive special treatment for those reasons, except for reasonable accommodation as required by law. It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors. C&F strives to achieve a workforce that includes representation of qualified affirmative action group members in proportion to the qualified and available target group workforce in the community that we serve.

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General Accounting Clerk

General Accounting Clerk Posting Number 2016-00484FS Position Type Full Time Hours/Schedule Standard Utica College business hours: 8:30am -5:00pm Hours may vary based on operational needs. Campus Main Campus, Utica NY Date Position Available 04/03/2017 Posted Salary $14.25-$15.00 per hour Position Summary Information Position Summary Responsibilities include overseeing the “customer service” branch of the Finance Department and providing assistance and support to cashiering operations. Review of reconciliations of cash accounts and other ledger accounts are performed as needed. Location Type Location Bound/Ground Required Application Deadline Review begin date: Open Until Filled Yes Major Responsibilities • Provides support to satellite cashiering operations in: o Institutional Advancement o Athletics o Student Activities o Graduate & Continuing Education o Admission/Registrar’s Offices • Oversees Secure-Pay (on-line payment processing) activity for the campus and works with related offices to resolve discrepancies. • Maintains correct posting, corrections and reconciliation of all cash transactions. • Oversees credit card processing for the campus. Reconciles all merchant transactions and posts transactions. • Provides detail activity reports for various constituencies including Agency funds, restricted funds and Grants (private/state/federal). • Reviews requisitions that are charged to restricted or agency accounts to ensure sufficient funds are available and appropriate to spend. • Performs bank reconciliations for all cash accounts. Extracts bank data from website, formats and loads into Banner system. • Sends and receives all cash transfers and wires as needed. • Posts entries for cash transactions or provides information to those responsible for distribution of payments. • Maintains accurate check register. Places stop-payments, voids and reissues as needed. Sends out contact letters to payees of stale dated checks for reissue. Tracks payments and provides proof of payment. • Reviews and processes travel expense advances & reconciliations based on college policy. Provides assistance and training with all travel related procedures. • Posts miscellaneous Journal Entries, Postage, Copy Center Billing, and UC monthly credit card transactions. • Performs the daily feed routines in Banner to bring into the finance module cashier and non-cashier transactions processed by other offices. • Coordinate with faculty and division offices on issuing awards and prizes for students at year end that aren’t processed through student financial services (Vogel, Fiction and poetry awards; Ray Simon Institute awards). • Prepare annual list of donors who have contributed $5,000 or more for 990 disclosure. Coordinate with IITS to obtain data for which final list is prepared. • Responsible for working with supervisor and other team members to achieve successful results on all established individual and departmental goals and key performance indicators. • Takes an active role in the development of the department’s strategic and operational plans as required by department leadership. Works closely with department supervisor to develop and implement operational goals that support departmental success. • May perform other duties as assigned. Driving Responsibilities Travel Supervises Education & Experience Qualifications Associate Degree in Accounting with three years relevant experience required. A combination of significant related experience and knowledge may be considered in lieu of degree requirement. Minimum Skills/Abilities • Must be proficient with Windows-based software. (Word/Excel) • Must possess excellent communication skills. • Must possess a strong commitment to diversity and work continually to enhance diversity of our students, faculty, and staff. • Must be highly organized and be able to multi-task. EEO/AA Statement Posting Specific Questions Required fields are indicated with an asterisk (*).

  • How did you hear about this employment opportunity? + + + + Local Papers (Rome Sentinel, Utica OD) + Ithaca Journal + Personal Referral

  • Utica College Website + Albany Times Union

  • Binghamton Press & Sun

  • + + Chronicle of Higher Education

  • Elmira Star Gazette

  • Utica College Internal Posting + The Academic Network, Inc.

  • Utica Phoenix + + The Bulletin of Higher Education Administration

  • + The Hispanic Outlook in Higher Education

  • Other + Please provide more details regarding the source of your referral? (Open Ended Question) + Are you a Utica College alumnus/a? + Yes + No + Did you hear about this employment opportunity from a print or online resource? + Online + Print + Not Applicable Applicant Documents Required Documents + Resume / Curriculum Vitae + Cover Letter Optional Documents + Letter of Reference #1

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Accounting Clerk

AMS is an entrepreneurial engineering firm primarily servicing the country’s fleet of nuclear power plants as well as those of other countries. We also perform research and development to innovative nuclear technology and further serve the industry.

The company’s expertise is in testing of nuclear power plant instrumentation and control (I&C) systems, predictive maintenance, online monitoring, EMI/RFI troubleshooting, reactor diagnostics, cable condition monitoring, and technical training. AMS is an Equal Opportunity Employer. We offer competitive salaries, annual raises and bonuses, four weeks of paid time off, 401K program, ten paid holidays per year, as well as employer-paid health, dental, life, vision, and disability insurance coverage.

  • Work in Quickbooks and Excel + Match invoices to purchase orders and review for proper G/L coding + Accounts payable processing and check printing + Manage the ordering and receiving of merchandise and maintain company inventory + Perform other work as assigned by company management + Maintain an orderly and professional appearance A Bachelor of Science degree in Accounting/Finance and/or 3 years of directly related experience. ID: 2016-1033 External Company Name: AMS Corporation External Company URL:

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Health Records Clerk II - Health Information Services

Kapi‘olani Medical Center for Women & Children is well recognized as Hawai‘i's leader in the care of women, infants and children. With 207 beds and 66 bassinets, the nonprofit hospital is Hawai‘i's only maternity, newborn and pediatric specialty hospital. It is also a tertiary care, medical teaching and research facility. Specialty services include intensive care for infants and children, 24-hour emergency care, neonatal and pediatric air transport and children's specialty clinics. With a dedicated team of more than 1,300 employees and 604 physicians, the hospital is home to Kapi‘olani Women's Center, Kapi‘olani Breast Center and Kapi‘olani Women's Cancer Center, the state's only dedicated breast health and gynecological cancer centers. Kapi‘olani offers numerous community programs and services, such as the Kapi‘olani Child Protection Center and Sex Abuse Treatment Center, and through our affiliation with the University of Hawai‘i, we are home to the John A. Burns School of Medicine Pediatrics and OB/GYN residency programs.

Health Information Services (HIS) processes patient medical records and releases health information to patients, physicians, and other outside facilities for treatment, payment, or review. HIS is the custodian and gatekeeper for privacy of the organization's medical records and also generates the coding procedures for data collection, research, and reimbursement. With the widespread computerization of health records and other information sources, including hospital administration functions and health human resources information, health informatics and health information technology are being increasingly used in the health care sector.

If you are meticulous and highly organized with information management, you could be the ideal candidate for our Health Records Clerk position. In this role, you would play a key role in ensuring that patient records are maintained and protected according to the quality standards of Hawai‘i Pacific Health and Kapi‘olani Information Services. This includes: general patient record maintenance (record assembly, record inventory, master patient index validation and assisting physicians with the completion of records), as well as directing phone calls to appropriate parties and assists with record requests as needed. We are looking for someone who is able to work independently with minimal supervision and shares our commitment to delivering the highest quality health care to Hawai‘i's people.

Kapiolani Medical Center for Women and Children, Honolulu, HI

Work Schedule:

Day - 8 HoursWork Type:
Full Time Regular

FTE: 1.000000

Bargaining Unit: UPW

Exempt: No

Minimum Qualifications:
High school or equivalent.

Preferred Qualifications:
One (1) year clerical or health information service experience.


Position Health Records Clerk II - Health Information Services

Category Health Information Management

Employment Type Employee

Location Kapiolani Medical Center for Women and Children, Honolulu, HI

Req ID 8335

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