Accountant Systems Job Description Sample
OBXtek Inc. is an established, award-winning, service disabled veteran owned business providing information technology and professional management services to the federal government. Our corporate growth has coincided with our investment in our employees as well as in outreach to our civilian and military community.
OBXtek is currently staffing for a Systems Accountant 1/2 support for Headquarters United States Army Central (USARCENT) at Shaw, AFB. USARCENT is responsible for theater wide Financial Management (FM) in the Central Command (CENTCOM) Area of Responsibility (AOR). USARCENT provides Title 10 support to all United States Army Forces (USARFOR) personnel within theater.
The Systems Accountant duties and responsibilities include:
Assist USARCENT in the sustainment or maintenance of the Army and DoD's suite of financial and business management systems throughout the theater and offer recommendations for transitioning to the systems and supporting implementation of the systems after development. Provide recommendations for systems improvements using current system(s) of record such as but not limited to GFEBS, STANFINS and Defense Travel System (DTS).
Research questions and provide unique data queries from financial systems to support financial reporting needs and resolve data discrepancies and other issues. Produce daily status of funds as required.
Provide training support for Accounting Processes using GFEBS.
Provide assistance to USARCENT, enduring and deployed locations, for DTS and travel management concerns in a professional and courteous manner including but not limited to answering usage questions, inputting and managing unit travel and administration, and reporting system problems.
Provide USARCENT, enduring and deployed locations with GFEBS concerns in a professional and courteous manner including, but not limited to, answering usage questions, assisting with BI/ECC data queries, researching contracts via electronic document access (EDA) and reporting system problems.
Provide Governance Risk and Compliance (GRC) support in GFEBS. This is the focus of the position.
Provide support for data integrity verification and validate transactions current system of record such as but not limited to STANFINS /GFEBS, RMT, and DTS.
Be knowledgeable on applicable travel regulations and policies, including the JTR. Run periodic travel accounting reports as required to manage un-submitted travel vouchers, residuals, meal deductions, and other reports as required.
Work directly with the Civilian and Military Accountants to provide accounting support; researching and analyzing reimbursable, payables, SPS, AXOL, Travel, WAWF, UMT, ULOs and NULOs to clear prior year accounts for the various USARCENT Fund Center Accounts.
Work directly with Military and Civilian personnel to provide support in all accounts; such as but not limited to accounts payables, receivables and reimbursables. This would include but is not limited to researching and resolving Invoices Without Receiving Reports (IWORRs), Wide Area Work Flow (WAWF) and Acquisition Cross Service Agreements (ACSA) and assisting with weekly Army Time And Attendance Payroll System (ATAAPS) and Defense Civilian Personnel Data System (DCPDS) payroll notifications and timekeeping reports and analysis and customer service help desk inquiries.
Assist in alignment of the ARCENT Performance Metric; to assist deployed fund centers achieve accounting, JRP and performance goals. Assist in researching errors identified at the time to provide recommendations to Military and Civilian Accountant Personnel for action.
Reconcile interface errors between GFEBS and its feeder systems; these systems include but are not limited to: The Standard Procurement System (SPS), Defense Travel System (DTS), Global Combat Support System-Army (GCSS-A), Wide Area Work Flow, Funds Control Module, and the Defense Disbursing System.
Research and reconcile unmatched Transactions (UMTs), unliquidated obligations (ULOs), negative unliquidated obligations (NULOs), create ad hoc queries in support of leadership's request for information.
Minimum of 3 years of working experience maintaining, using or training in a variety of systems.
Experienced and fluent in travel accounting and accounting basics, the full federal government budget cycle and possess a clear understanding of the governmental financial structure.
Proficient in current system of record to include but not limited to excel, access, pivot table, v-look up, hyperlinking in excel, power point, and data analytics to make reports or briefs quickly and accurately available.
Experience in the use of the Army's standard General Ledger systems; GFEBS and ATAAPS, as well as proficient at researching source documents to determine payment verification or resolutions.
Active Secret clearance
Headquartered in Tysons Corner, Virginia and founded in 2009, OBXtek is a fast-growing leader in the government contracting field. Our mission is Our People…Our Reputation. Our people are trained professionals who enhance our customers' knowledge and innovation using technology, collaboration, and education.
We offer a robust suite of benefits including comprehensive medical, dental and vision plans, Flexible Spending Accounts, matching 401K, paid time off, tuition reimbursement plans and much more.
As a prime contractor for 93% of our current work, OBXtek pairs lessons learned across disciplines with industry standard quality practices such as CMMI-Dev Level III, ITIL, 6Sigma, PMI, and ISO. Our rapid growth has been recognized by INC500, the Washington Business Journal, and Washington Technology magazine.
OBXtek is an Equal Opportunity Employer and does not discriminate based on race, color, religion, sex, age, national origin, gender identity, disability, veteran status, sexual orientation or any other classification protected by federal, state or local law.
Description of Job
This position exists to be a Human Resource, Benefits, and Payroll Technician.
Process forgeries and warrant cancellations.
Reconciliation receipts and disbursements of the Unclaimed Property Funds.
Processing the escheatments.
Reconcile receipts and disbursement transactions impacting the State's main operating bank account; Reconciles these transactions to the Treasury's internal accounting subsystem and to the States accounting system.
Reconcile State's accounting system payroll transactions statewide to the Treasury's Cash accounting subsystem.
Verify Cashier's entries for ACH's and approve in the State's main bank account.
Transfer funds from Unclaimed Property Fund Estates to the Public Schools fund.
Provide support for the investment accounting, reconcile transactions.
Posting and reconciling daily investment activities
Responsible for ensuring that all transactions, reconciliations and reports are in accordance to GAAP, all State Fiscal Rules, Statewide Departmental Policies & Procedures, and various other applicable Federal Laws and Regulations.
Develop and maintain spreadsheets and database to achieve informational, control and/or reporting requirements for programs/projects; to recommend and develop appropriate reports to use for different purposes including analyzing of data; to provide recommendations to the Controller and/or CFO on the course of action to be taken for problems found from analysis or reconciliation; to analyze work systems and recommend changes or improvements to Supervisor, Controller and/or CFO; to analyze and interpret financial information and advise and assist management. Additionally, the position researches and reconciles receipts and disbursement transactions impacting the State's bank account, reconciles these transactions to Treasury's internal subsystem and to the States accounting system, and approves cash receipt documents on a statewide basis.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Bachelor's degree from an accredited institution in accounting.
Bachelor's degree from an accredited institution which included 27 semester hours of accounting or auditing coursework will substitute for the degree requirement. Additional appropriate experience will substitute for the degree requirement on a year-for-year basis. Current, valid licensure as a CPA by the Colorado Board of Accountancy will substitute for the degree requirement.
If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination.
Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.
Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb.
A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.
- PLEASE NOTE: A RESUME IS A REQUIRED ATTACHMENT WITH EACH APPLICATION SUBMISSION*
Experience with State of Colorado personnel systems: CPPS, HRDW, BenefitSolver, OnBase(Doc Direct), NeoGov
Knowledge of State of Colorado personnel rules
Experience with State of Colorado accounting system CORE and its reporting system InfoAdvantage
Proficient to intermediate in Microsoft Excel
Knowledge of banking transactions and terminology
Experienced with cross platform reconciliations
Knowledge of investment processes and terminology
Detail oriented with an inquisitive nature in seeking full understanding of assigned tasks
Sr Technical Accountant
MTS encourages employees to take ownership and responsibility for their career development. We are glad you have decided to continue furthering your career at MTS by expressing interest in this role.
Primary Objective: Provide research and analysis of technical accounting topics to support accounting positions taken by the Company. Support the implementation of new accounting standards ensuring compliance with U.S. GAAP and SEC rules and regulations. Assist in the preparation of complex accounting analysis. Assist in preparation with quarterly filings including 10-Qs and 10-Ks. Provide ad hoc analysis as necessary.
Major Areas of Accountability:
1.Research U.S. GAAP and applicable SEC rules and regulations
2.Assist in the analysis and documentation of accounting conclusions to support accounting positions.
3.Support the adoption of new accounting standards, including analysis and documentation of the new standard.
4.Assist in the assessment of business and reporting impacts of complex accounting matters.
5.Assist in the review of the Corporate Accounting Policies, providing recommended updates as necessary based on changes in accounting standards.
6.Provide global training and guidance related to new policies and standards as they are adopted.
7.Assist in the preparation of quarterly and annual SEC reporting filings, including 10-Ks and 10-Qs.
8.Perform additional duties as assigned.
Bachelor's degree in Accounting
Five years or more of progressive accounting or finance experience, including public accounting experience with technical accounting research responsibilities
Manufacturing company experience
Public accounting experience
Experience with Hyperion Enterprise and SAP
Excellent written and verbal communications skills, including ability to assess, analyze and document accounting positions
Strong analytical, problem-solving and research skills
Integrity, professional ethics and self-starter
Highly organized, with the ability to prioritize and manage multiple deadlines
Team-oriented individual with the ability to work in high demand / output situations
Ability to assess and implement process improvements
MTS Systems Corporation is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, creed, gender, gender identification, sexual orientation, national origin, physical or mental disability, age, marital status or veteran status.
Posting Notes: Finance/Accounting/Tax | | |
Job Location: Tampa, FL
Salary: Competitive, Depends on Qualifications
Clearance: not required
The primary focus includes directing and controlling the overall accounting function, to include all aspects of accounting management, analysis, reporting, payroll processing, and government regulatory compliance function.
- Interact with senior management, consultants, internal/external auditors and clients.
- Responsible for detailed general ledger analysis and reconciliations
- Responsible for accounts payable, accounts receivable and month end closing and as directed by CFO
- Ensures all accounting records, policies and practices are compliant with federal, state and local government laws and regulations, as well as various regulatory agencies.
- Reports results to CEO, and CFO to ensure timely and effective decision-making.
- Establishes effective internal controls to protect Company assets and receipts and ensures compliance to above-stated policies and practices.
- Oversees disbursement activities, ensuring the accurate and timely processing of accounts payable, employee expense reports, payroll processing and total corporate payroll tax compliance.
- Oversees accounts receivable activities to ensure the accurate and timely management of all accounts receivable aging components including billings, cash receipts application, etc., funding service management which includes weekly funding reports and customer service; quarter and year-end payroll closing including federal and state reports; and check statistic management.
- Establishes and maintains systems and controls that verify the integrity of all systems, processes and data, and enhance the Company’s value
- Must have Bachelor’s degree in accounting
- 5+ years of progressive accounting experience required; proficiency with general ledger, job costing, cost accounting and GAAP compliance a must
- Must have working knowledge of Unanet accounting software.
- Must be proficient in standard office applications including Word, Excel and Outlook
- Strong problem solving aptitude required; must be able to analyze client needs and leverage accounting systems effectively to create value to customers
- Strong verbal and written communications skills required; must effectively communicate the scope of work and technical findings or recommendations to a non-technical audience; ability to produce readable, concise and accurate written documentation required.
- Must be able to isolate issues and define problems clearly and articulate solutions in a clear, concise, and consultative manner
- Demonstrated success and experience collaborating with accounting/finance, IT, as well as operational support teams.
- Working/functional knowledge of accounting concepts, finance-level applications, and internal controls.
- The following qualifications are expected in order for employee to be successful:
- Strong organizational skills with the ability to manage time and multiple priorities to completion
- Problem solving skills with an analytical thought process.
- Ability to adapt to a rapidly changing/evolving environment.
- Excellent written and verbal communication skills.
- Propensity and willingness to learn new technologies.
- Self-starter, able to work in a fast paced environment and comply with tight deadlines.
- Attention to detail and an organized approach to performing work.
- Team player with strong partnering skills and able to work in diverse groups and teams.
Status: Full Time Facility: Administrative Regional Training Cntr
Work Schedule: Days Shift: 1:
Exempt from Overtime: Exempt: Yes FTE: 1.000000: Bargaining Unit: ACE Associates
Perform professional work requiring advanced application and use of concepts, theories, principles, practices, regulations, and terminology of accounting. Analyze and review financial data and assist in the preparation of the financial statements and reports for both internal and external purposes consistent with a comprehensive understanding of Catholic Health's mission and vision. The Accountant will assist the preparation of the financial statements in accordance with generally accepted accounting principles (GAAP), applicable regulations, and Catholic Health's policies and procedures. Guidelines and procedures are established on a global basis and an advanced level of professional judgment is required. This role will work closely with the Senior Accountant and/or Finance Management preparing routine journal entries, bank reconciliations, statistical reporting, and select account analyses as directed. The Accountant position will support the maintenance of the general ledger and fixed asset systems to ensure all transactions are reflected in the proper reporting period.
Bachelor Degree in Accounting
- A minimum of two (2) - three (3) years of accounting work experience is required, preferably with a healthcare system
KNOWLEDGE, SKILL AND ABILITY
Strong Verbal and written Communication skills
Proficient in use of personal computers
Proficient in Microsoft Office software package
Ability to work with multiple accounting software packages.
Schedule may vary, depending on the needs of the agency, in order to ensure monthly/weekly deadlines are met.
Some travel to and from the offsite storage location when needed.
Some travel to and from the bank when needed.
- Normal heat, light space, and safe working environment; typical of most office jobs.
Payroll Accountant III
Are you a team player who thrives in a fast paced and challenging environment? Do you have experience with Payroll and HRIS/HCM systems?
Is your passion doing it right the first-time while meeting deadlines? Are you detail oriented? If you answered yes to these questions, then Prince William County Government is the place for you.
The Payroll and Disbursements Division is seeking qualified candidates to fill two Payroll Accountant III positions who are part of the team responsible for paying approximately 4,100 employees annually. The positions work directly with Human Resources, IT, and other County staff throughout the organization.
Ideal candidates must possess the skills to effectively run a payroll and have strong analytical skills to assess and solve issues that arise. Typical tasks include, but are not limited to:
Running a bi weekly payroll
Supervising daily work flow and audit daily work of others
Answer questions concerning HRIS from employees and departments
Test and report results as part of the HCM implementation team
NOTE: THE INFORMATION THAT FOLLOWS IS A COUNTYWIDE CLASSIFICATION SPECIFICATION THAT MAY OR MAY NOT CONTAIN DETAILS SPECIFICALLY APPLICABLE TO THIS POSITION.
Professional certification (CPP)
Starting Salary Range: $62,029.50 - $83,674.50 General Definition of Work, Typical tasks, Knowledge, Skills and Abilities
The statements in this class specification are intended to describe the general nature and level of work being performed by incumbent(s) assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.
GENERAL DEFINITION OF WORK
Performs difficult professional work in the maintenance and preparation of financial records. Work involves having inter divisional and interagency responsibility for special projects of the Finance Department.
Work is performed under the general supervision of the department director or designee. Supervision may be exercised over professional and non-professional level personnel.
This is the advanced level in this series and is exclusive to the Department of Finance due to the nature, level and scope of work over Countywide accounting functions. Positions classified at this level can vary in nature based upon the Know-how, Problem Solving, & Accountability required of the position, examples below:
Supervises professional level and non-professional level personnel; OR
Performs work requiring detail knowledge of the County's overall accounting functions (i.e. Internal Controls Accounting or Systems Accounting); OR
Performs work with significant single audit responsibility (i.e. Grant Accounting); OR
Performs work with major Comprehensive Annual Financial Report (CAFR) footnoting requirements (i.e. Pensions/Other Postemployment Benefits (OPEB)/Medical Internal Service Fund (MISF) Accounting).
Operates computers programmed with accounting software to record, store, and analyze information;
Checks figures, postings, and documents for correct entry, mathematical accuracy, and proper codes;
Classifies, records, and summarizes numerical and financial data to compile and keep financial records, using automated journals and ledgers;
Debits, credits, and totals accounts on computer spreadsheets and databases, using specialized accounting software.
Prepares, performs and approves accounting entries, analyzes, and reconciliations;
Assists external auditors;
Prepares a variety of financial statements, records and reports;
May prepare financial and statistical schedules and reports for inclusion in the County's Comprehensive Annual Financial Report;
May train staff on accounting policies, procedures, and automated systems;
Documents practices and procedures;
Recommends changes to practices and procedures;
Recommends enhancements to the County's automated systems;
Plans, organizes, assigns, trains, and evaluates professional level and non-professional level personnel, if applicable to position.
Assists in integrating County-wide management initiatives, such as activity based costing, into the County's accounting system;
Reviews and analyzes the impact of legislative, regulatory, judicial and other issues as they affect or relate to County financial matters, as assigned;
Reviews, analyzes and makes recommendations on financial reports and documents for submission to higher levels of government;
May conduct management audits of departmental operations, procedures and processes and set and document obtainment of departmental goals and objectives;
May participate in interviewing, recommending applicants, and conducting performance appraisals.
Reconciles County bank accounts;
Plans and develops research projects;
Researches and provides financial data on request;
May serve on committees and task forces, and undertake special projects, as assigned.
Serves as a resource for departments/agencies on financial matters related to area of assignment;
Provides expertise and assistance to the higher levels of management by carrying out studies, forecasts and analyzes that contribute and enhance management's ability to perform their required duties;
Prepares long-range revenue and expenditure estimates necessary to forecast economic feasibility of various projects;
Provides expertise and assistance on the chart of accounts in the financial management system.
KNOWLEDGE, SKILLS AND ABILITIES
Thorough knowledge of the theories, principles, methods and practices of accounting; thorough knowledge of laws, ordinances and regulations governing municipal accounting matters; thorough knowledge of the principles, practices and techniques of the budgetary and financial management process as related to accounting functions; thorough knowledge of automated accounting systems; some knowledge of the principles and practices of supervisory techniques, if position is supervisory; general knowledge of automated accounting systems; skill in utilizing automated accounting systems; skill in motivating, developing, and directing people as they work, if position is supervisory; ability to prepare complex accounting entries, financial reports and records; ability to read and interpret various automated financial reports; ability to use automated accounting systems; ability to establish and maintain effective working relationships with others; ability to communicate effectively both orally and in writing, to include expressing technical ideas; ability to use computers to perform word processing, spreadsheet database management, graphics and telecommunications; ability to work effectively under pressure and meet established deadlines; ability to plan, organize, assign, train and evaluate the work of subordinates, if position is supervisory; ability to maintain, monitor and analyze complex financial system data; ability to establish and maintain effective working relationships; ability to design and conduct research and training programs; ability to analyze and interpret funding availability, operating results and cost patterns, research findings and prepare forecasts.
Education and Experience
Requires a Bachelor's degree in Accounting, or a Bachelor's degree in Finance, Business Administration, or related field, with major coursework in Accounting; and 3-5 years of accounting experience with complex automated accounting systems; and 1-2 years supervisory experience, if position is supervisory.
Background Checks, which may include but are not limited to: Criminal History Check, Credit History Check, Education Verification Check, License Verification Check, and/or Fingerprinting may be required (Effective January 3, 2013) as posted in the job advertisement.
Experience in municipal accounting is preferred.
Professional certification (CPA or CMA) is preferred.
CHS has an exciting opportunity in our Energy Finance Division. We are looking for an Accountant to work in our Finance group supporting the Propane & Refined Fuels Departments. You need to be detail oriented, dependable, a team player, a self-starter, and have excellent communication skills, both verbal and written.
Compile accurate monthly financial statements for the operations management team.
Compile monthly management reports using Insight, JDE 9.0 and other tools.
Review and identify cost variances in the costing system.
Process monthly journal entries and multiple balance sheet reconciliations.
Review and analyze the balance sheet, income statement and operating expenses for any variances.
Reconcile sales and general ledger to patronage.
Work with internal and external auditors in assisting them on SOX controls.
Review balance sheet support so that it is in conformity to SOX and CHS policies. Verify every balance sheet account is stated properly.
Participate in continuous improvement activities and SOP documentation projects.
Bachelor's degree in accounting
3-5 years of experience working with financial statement preparation and GL systems
Experience working with daily deadlines, month-end, quarter end, and year end reports
Knowledgeable in Generally Accepted Accounting Principles (GAAP)
Proficient in MS Word and Excel
- Experience interacting with accounts payable and receivable
- JD Edwards accounting software
- SAP ECC or S4/HANA ERP software
Accountant II- Payroll
Performs various payroll functions which ensure the accurate processing of weekly and bi-weekly salaried and hourly payroll runs. Performs duties in a safe, efficient manner and in compliance with all applicable rules and safety procedures.
Responsibilities and Specific Duties
Administers the day-to-day operations of payroll and processes multiple payroll runs for all weekly and bi-weekly payments.
Reviews and reconciles time sheets between MetroWorks and SAP HCM. Assists other Payroll Clerks with time sheets reconciliations and online timesheet system.
Coordinates with Human Resource, Treasury, Information Technology and Operations to ensure payroll is processed timely and accurately.
Effectively communicates with various departments and employees regarding payroll issues and responds to employee payroll related inquiries, both internal and external.
Performs calculations of manual checks to comply with union rules, federal withholding requirements, and standard deductions. Researches and calculates all pay adjustments.
Processes advance vacation checks for union employees and other types of reimbursements, i.e. Texas Driver's License fees, YMCA, moving relocation payments, etc.
Provides reports and support documents to various departments as requested. Provides subpoenaed information for legal actions, including child support, divorces, etc.
Performs general ledger interface; analyzes selected payroll balance sheet accounts and makes adjustments as needed.
Assists Senior Accountant in preparing quarterly tax reports such as 941 and yearly such as W-2 and 940 reports as needed.
Maintains complete and accurate records for the payroll office, i.e.: weekly and biweekly payroll, payroll deduction authorizations, etc.
Researches and clears unclaimed checks on payroll bank account reconciliation.
Promotes safety awareness and follows safety procedures in an effort to reduce or eliminate accidents.
Performs other duties as assigned.
Minimum Qualifications/ Requirements
Bachelor's degree in Accounting, Finance or related field.
Minimum three (3) years professional accounting experience.
Good analytical skills and ten key by touch. Working knowledge of computers and related software: SAP HCM, MS Office, Excel and Word. Good interpersonal and communications (written and verbal) skills. Experience in SAP system is a plus.
The Metropolitan Transit Authority of Harris County, Texas has a zero tolerance drug and alcohol policy for all employees. All internal and external applicants will be required to undergo drug testing before employment and will be subject to further drug and/or alcohol testing throughout their employment.
Further, employees who perform safety-sensitive functions will submit to drug and/or alcohol testing in accordance to the Department of Transportation (DOT) and the Federal Transit Administration (FTA) regulatory requirements.
We provide equal opportunity to all qualified individuals regardless of race, color, religion, age, sex, national origin, veteran status, genetic information or disability.
General Ledger Accountant
A Grossberg Company LLP client based in Silver Spring, Maryland is seeking a General Ledger Accountant. This client is in the healthcare industry. Known for their integrity and professionalism, they dedicate themselves to delivering quality care to their clients. They deliver service to their clients through their team of experienced, trained and capable managers, and their knowledgeable, capable and dedicated support staff. This client is a smallish office with a casual, friendly atmosphere.
- Maintain all general ledgers and other financial records
- Coordinate, schedule, and facilitate the monthly closing for all entities
- Assist with payroll to include payroll tax filings
- Assist with monthly corporate cash receipts
- Maintain monthly journal entries
- Perform account reconciliations
- Maintains financial security by following internal controls and GAAP compliance
- Maintains customer confidence and protects operations by keeping financial information confidential
- Aid CPA firm for internal and external audits to ensure compliance
- BS/BA degree in Accounting
- Must have a minimum of 4 years of progressive accounting experience
- Experience with Quickbooks Enterprise, Great Plains and Oracle a plus
- Strong attention to detail
- Excellent organization skills and time management ability
- Excellent communication skills (verbal and written) and listening skills
- Experience in property management practices and accounting, a plus
This client offers a competitive compensation package including salary, bonus potential, training and opportunities for advancement; medical, dental, short and long-term disability insurance, life insurance, retirement program, paid holidays and vacation.
Accountant (7735U) #27173
The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptance—academic and artistic, political and cultural—make it a very special place for students, faculty and staff.
Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at http://jobs.berkeley.edu/why-berkeley.html.
Application Review Date
The First Review Date for this job is: July 10, 2019
The Capital Projects team manages the design, construction, retrofitting, and restoration of campus buildings and their surroundings. Many skilled professionals work in Capital Projects as architects, landscape architects, planners, engineers, inspectors, construction specialists, contract administrators, accountants, and administrative personnel, all of whom work to serve the campus community.
Capital Projects Accounting provides project accounting and accounts payable services for the construction work in progress. The Capital Projects Accounting unit reports to the Director of Financial Planning & Budget.
As a member of the staff of Capital Projects Accounting, the Accountant position involves accounting functions such as analyzing, monitoring, preparing and reconciling financial information to reflect the condition of the organization and provide financial and other statistical data to control operations.
Accounting and Maintaining GL Systems:
Maintains Berkeley Financial System (BFS) for plant accounting, GL reporting system (CALANSWERS), and Capital Projects shadow system (UNIFIER).
Analyzes construction payment applications for compliance with contract terms.
Coordinates partial payments requested by Project Managers.
Ensures accuracy of retention payments across all projects including multi-funded projects.
Ensures accuracy of escrow payments across all projects on multi-funded projects.
Processes Liquidated Damage (LD) claims by UCB towards contractor/vendor.
Enforces Implementation of Stop Payment Notices and Releases.
Maintains project balances to prevent overdrafts.
Makes recommendations and coordinates resolution with Project Managers and parties involved.
Helps develop accounting processes to increase unit efficiency and accuracy in maintaining accounting systems.
Acts as liaison between client, functional partners, and technical teams in trouble shooting and resolving user problems with BFS, AP/PO, and UNIFIER.
Maintains chart of accounts values or attributes to ensure integrity in the GL accounting structure.
Financial Entries and Transactions:
Prepares journal entries, maintains and reconciles ledger accounts.
Monitors, validates, and verifies Bear buy Purchase Orders for Goods and Unifier commits and Vouchers for Construction and services.
Monitors charges in pass-through funding to ensure that correct charges are moved to client accounts monthly.
Obtains back-up documentation for external/internal audit issues at year end.
Follows close-out notification process with recharge units to capture all costs prior to close-out.
Participates in Coordination of Capital Projects Fiscal Close activities and transactions.
Liaison between Capital projects, departments and General Accounting.
Provides record of assets, liabilities and other financial transactions.
Reconciliation & Reporting:
Reconcile General Ledger and UNIFIER system for correct expenses on a monthly basis.
Reconciliations may involve subsidiary or external systems with a high volume of detail data elements.
Prepares monthly reconciliation reports, accounting operational reports, including voucher metrics, outstanding vouchers, PO Commitment reports
Reconciles Payment Applications for correct payment amounts, retention amounts, as well as Deductions incl. Liquidation Damages.
Processes Close out notices, coordinates with PM, vendors and Campus Departments.
Assists department business officers throughout campus to understand recharge billing to their ledgers and other issues regarding project expenditures.
Responds to inquiries from Vendors on status of payments.
Initiates inquires to Vendors to clarify invoice billing.
Identifies common client issues and works out plan for corrective measures.
Analyzes sales tax billed by vendors, and uses knowledge of California Sales & Use Tax law to determine if sales tax has been applied appropriately, or if correction is required.
Participates in data gathering from the general ledger for the collection of information for UBIT, participates in preparing summary schedules for submission to OP, and either answering questions from campus departments or coordinating response from UCOP.
Provides analysis for complex accounting projects.
In response to inquiries from campus Plant Accountant, provides analysis of project expenses using Capital Projects shadow system, AP/PO system, or General Ledger.
Analyzes expenditures in preparation for capitalization or project close-out.
Analyzes contract terms, purchase orders, change orders, and encumbrance balances to maintain project escrow accounts.
Performs other duties as assigned.
Has thorough knowledge of accounting function and assignments.
Has ability to independently gather, organize, and perform accounting related analysis.
Requires ability to present information in a clear and concise manner both in writing and verbally.
Thorough knowledge of financial transactions and financial systems, as well as related policy, accounting and regulatory compliance requirements.
Must be proficient in use of Microsoft Office and common desktop/web applications.
Must be able to work both independently and as a team member.
Must be proficient in the use of an on-line financial/general ledger transaction system.
Must be proficient in use of an on-line data warehouse reporting system; must be able to extract relevant information from the data warehouse to create custom analytical reports using queries and pivots to respond to varying inquiries from the AVC-Project Management and from Project Managers.
Demonstrated ability to juggle heavy deadline-driven workload, and set priorities.
Skill in analyzing information and objectives to define problems, identify patterns, relationships, formulate logical and objective conclusions and recognize alternatives and their implications.
Demonstrated excellent interpersonal skills to establish and maintain cooperative, tactful, effective, and harmonious working relationships with co-workers, supervisors, university employees, sponsors and the public.
Demonstrated professional experience, business acumen, judgment and integrity to effectively deliver high quality service to internal and external customers.
Demonstrated ability to manage a high volume of assignments and to set priorities, which reflect relative importance of the task to overall job responsibilities.
Skill in writing clear, concise, and grammatically correct business correspondence, analysis and financial reports intended for audiences ranging in experience from novice to advanced in the subject matter.
Superior written and oral communication skills to ensure effective communication with a wide range of audiences including internal staff, project managers, vendors, and department fund managers and controller's staff.
Skill in organizing material and information in a systematic way to optimize effective and efficient operations.
Advanced knowledge of the most current versions of Excel and the ability to do Pivot Tables, Vlookup, and Advanced Excel Functions to prepare reports and manipulate data-sets.
Working Knowledge of Microsoft Office Word, PowerPoint, Visio and other database query programs to effectively complete primary job functions.
Ability to adapt to changes as a result of automation including re-training, workflow changes, procedural adjustments, and interactions with the campus community.
Advance skill and experience in accounting and financial management practices, including a basic understanding of systems of internal control sufficient to review, analyze and interpret procedures and results in order to determine whether transactions and activity comply with laws, regulations, terms and conditions of capital projects contract documents, policies and procedures.
Demonstrated skill in delivering high quality customer service to a diverse group of colleagues both within the organization and to external customers.
Advanced working knowledge of customer service, performance measurements and quality service principles to ensure delivery of capital projects accounting services meets established standards.
Demonstrated experience in delivering effective presentations to audiences of various sizes ranging in experience from novice to advanced in various subject matters.
Working knowledge of University accounting, payroll, personnel, material management policies and procedures to effectively review and correct financial transactions using manual forms and electronic media.
- Bachelor's degree in related area and/or equivalent experience/training.
Salary & Benefits
This is an exempt, monthly paid position. Annual salary is commensurate with experience.
For information on the comprehensive benefits package offered by the University visit:
How to Apply
Please submit your cover letter and resume as a single attachment when applying.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see: http://www.eeoc.gov/employers/upload/poster_screen_reader_optimized.pdf
For the complete University of California nondiscrimination and affirmative action policy see:
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