Accounting Clerk Job Description Sample
We are seeking a skilled Accounting Clerk to perform a variety of accounts payable focused accounting tasks. The Accounts Payable Clerk role is responsible for processing daily invoices into accounts payable systems using a three (3) way match-up process within SAP.
Accounts Payable Clerk responsibilities include keeping A/P vendor accounts current and reconciled, invoice entry for inventory purchased matching to the purchase order/goods receipt using the accounting software programs identifying and communicating any discrepancies.
Providing invoice entry into accounting system verifying cost, freight, misc. charges associated with inventory purchases for the accounts payable department.
Accurate, timely, appropriate invoice entry using automated accounting system ensuring adequate documentation for SOX compliance.
Engaging in check preparation process, reconciling vendor statements, communicating and/or resolving discrepancies.
Enter invoices against purchase orders and verify accuracy of invoices.
Transact all business in accordance to Animal Health International Inc.'s business code of ethics and conduct,
Other job duties as assigned to the Accounting Clerk role.
Accounting Clerk Requirements:
High school Diploma required.
Familiarity with 3-Way match process using an automated accounting system.
Proven accounting experience, preferably as an Accounts payable clerk.
A successful accounts payable clerk should be familiar with all accounting/department procedures.
Have a flair for numbers along with great organization skills and strong attention to detail.
Minimum of 3+ years related accounting experience in a professional environment using MS Office.
Understanding of payment terms and discount structure.
Ability to handle high volume data-entry to support multiple business units.
Preferred Accounting Clerk Experience:
Associate Degree in accounting preferred or equivalent of 3-5 years of experience in accounting.
Advanced working knowledge of computer systems or SAP.
An Equal Opportunity Employer
Patterson Companies, Inc., is an equal opportunity employer. We consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity, disability or veteran status, among other factors.
Wyndham Destinations is seeking a Part-Time Accounting Clerk at our Le Belle Maison Resort in New Orleans, LA. Job responsibilities include, but are not limited to:
Daily Communication with Property Accountant – briefing on all outstanding duties and any issues that arise. Assist Property Accountant as needed in any project or duty
Accounts Payable: Ensure accurate and timely processing of AP in order to maintain the financial integrity of the property.
Submit invoices, verifying accuracy and adherence to SOP standards
Submit credit applications to new vendors, set up new vendors, maintain accounts
Research vendor inquires, process changes and voids
Research guest inquiries & process guest refunds as needed
Accounts Receivable: Assist in maintaining AR accounts as needed.
Bill out AR accounts as designated and post adjustments as needed
Research and Process Merchant Charge-backs, maintain log of Charge-backs
General Cashier: Maintain accurate records of all funds and banks, including change bank and daily balancing. Perform General Cashier duties as needed which include the following;
Review cash drops, prepare and submit cash deposits
Complete Daily Cash Report, reconcile income, report discrepancies immediately to Property Accountant
Reconcile change orders and petty cash reimbursements
Maintain custody of main safe plus issue and audit banks as needed
Maintain Accounting filing. Prepare boxes for offsite storage.
Prepare accounts and paperwork for EOM close as needed.
Verify paperwork from managers, supervisors and other associates, including but not limited to Purchase Orders, PCards, invoices and posting paperwork.
High School diploma or equivalent; college education or degree a plus.
Accounting related education or experience
Excellent computer skills including Word, Excel or other spreadsheet software. Experience with PeopleSoft a plus. Experience with Opera a plus.
Strong organizational skills and attention to detail required.
Ability to work with and communicate to fellow team members, resort staff at all levels as well as corporate executive staff.
Able to work independently and unsupervised as well as with others in a team environment.
Wyndham Destinations (NYSE:WYND) believes in putting the world on vacation. Our global presence in 110 countries at more than 220 vacation ownership resorts and 4,300+ affiliated exchange properties distinguishes Wyndham Destinations as the world's largest vacation ownership and exchange company, with North America's largest professionally managed rental business. Each year our team of 25,000 associates delivers great vacations to millions of families as they make memories of a lifetime. Learn more at wyndhamdestinations.com. Our world is your destination.
Every year 3.5 million families entrust us with their vacation dreams. Through our unique brands, flexible ways to explore, and more destinations than anyone else, we make it easy to experience and enjoy the most amazing vacations around the globe. As the world's largest vacation company, Wyndham Destinations provides access to unlimited possibilities to inspire your next vacation.
Wyndham Destinations is one family, one team of professionals who actively strive to provide our customers and each other with our signature Count On Me! Service promise. A promise to be responsive to needs, to be respectful in every way and deliver a great experience. It's more than a promise, at Wyndham it's been recognized as a commitment, visible in our awards including Newsweek's 100 Greenest Companies, Diversity Inc's 25 Noteworthy Companies and Ethisphere Institute Lists of the World's Most Ethical Companies amongst others. Come join the Wyndham family and discover the rewards for your career. http://careers.wyndhamdestinations.com/
Whether at work or on vacation - wherever your dream destination, wherever you see yourself—we help you get there.
A career at Wyndham Destinations offers you the following great benefit opportunities and more:
Competitive compensation package
Employee discounts on travel
Medical/dental and vision care plans
401(k) program that matches dollar for dollar up to 6% of salary
Flexible Spending Accounts, short & long term disability, life insurance & educational assistance
Community volunteer and global sustainability/green programs
Come and be part of One Family, One Team, One Company . . . Wyndham Destinations
The Company makes every effort to ensure equal employment opportunities for all individuals and abides by EEO and nondiscrimination provisions of all applicable federal, state, and local laws and regulations. If you require a reasonable accommodation to complete an application please email your request to Mycareer@Wyn.com and provide the job title and location to which you are applying.
Recently viewed jobs
Portland, Oregon United States
Marketing Professional, Owner and Non-Owner, Marble Falls
Marble Falls, Texas United States
The Accounting Department is responsible for the delivery of finance, accounting and other shared business services of the resort property. The Accounting team provides cost effective, high quality, customer-centric services with integrity, transparency, and a focus on internal controls.
Compiles and sorts documents such as invoices, checks, mail, daily hotel revenue reports and accounting vouchers substantiating business transactions.
Verifies and posts details of business transactions, such as funds received/disbursed and invoices/totals accounts.
Creates and distributes overage and shortage notices, auditing daily vouchers and voids.
Computes and records charges, refunds, and similar items.
Audits and documents cash overages, shortages, and assigned bank counts daily.
Researches outstanding invoices, accounts, or guest related questions regarding charges for resolution.
May type vouchers, invoices, checks, account statements, reports, and other records.
May assist in billing, customer functions and discrepancy follow-up.
Education, Experience and Skill
High school diploma or equivalent required. Bachelor's degree in Accounting preferred.
Previous experience as an accounting clerk or in a related field preferred.
Must possess basic knowledge of bookkeeping.
EOE, Drug Free Environment
Primary function of Income Auditor is to Compile, audit, summarize and report the daily revenue of the hotel
Verifies accuracy of figures, calculations, and postings pertaining to business transactions recorded by other workers by performing the following duties:
Compiles and analyzes income reports from the Micros (F&B) and OnQ (property management) systems
Complete the Excel upload report, in preparation for posting into the Profit sage Accounting system
Verify that Revenue totals and Sales and Tourist development tax are congruent Ditto for telephone tax report
Ensure all income entries are properly coded using standard chart of accounts before uploading into the Profit sage system
Review all posting vouchers ensuring correct vouchers are used include detailed information. Also ensure that all adjustments have manager approvals. Report any discrepancies to the appropriate department head
Prepare and distribute the Daily Revenue report
Prepare and distribute weekly, the room revenue adjustment report
Ensure that tax exempt certificates are on file and accurate
Retrieve information needed as instructed by the Controller or Assistant Controller
Any other accounting duties as instructed by Controller or Assistant Controller
Know your work schedule and follow with reliability
Work in a cooperative and friendly manner with fellow employees
Maintain professional attire and personal hygiene
Maintain clean, neat and orderly work area
Perform your job according to standard operating procedures
Read, understand and follow all policies, procedures and practices as stated in the employee handbook
Implement management company and hotel's safety and emergency policies and procedures (i.e. evacuation, first aid, etc) to include remove all safety hazards, following company's OSHA Hazcom program, safe lifting techniques
Utilize protective equipment, when applicable
Promptly report substandard (unsafe) conditions to supervisor
Promptly reports accidents, injuries, property damage or loss to supervisor
Keep accurate communication flowing freely among all hotel departments
Inform management promptly of any work-related problems or guest complaints
Practice "CARE Hospitality" and provide guest satisfaction
Promote the hotel through goodwill, courtesy and positive attitude
Attend all scheduled training, classes and meetings
Train other employees as directed by management
Perform any reasonable request as assigned or directed by management
Provide for a safe work environment by following all safety and security procedures and rules
Arrange for reasonable accommodations for person(s) with disabilities
Assist person(s) with a disability
Comply with all applicable federal, state and local laws and ordinances as they apply to the hotel, quest and employees
- Must be flexible enough to work any shifts including evenings, weekends and holidays
EDUCATION AND/OR EXPERIENCE
High School Diploma or equivalent is a minimum requirement. An Associate's Degree from two-year College or technical school is preferred
Six months to one year related experience and/or training
Or equivalent combination of education and experience
We are looking for a skilled Accounting Clerk to perform a variety of bookkeeping and administrative tasks. You will be processing A/P and A/R transactions, reconciling bank accounts and supporting monthly close. A successful accounting clerk should be familiar with modern accounting software and have strong attention to details.
- Process A/P and A/R including coding and paying bills and payments
- Reconcile bank accounts
- Process inbound emails, calls and mail
- Support monthly close
- 3+ years experience in accounting
- Strong competency with accounting systems such as Bill.com and QuickBooks
- Strong competency with Microsoft Word, Microsoft Excel and Microsoft Outlook
- Well organized, accurate and detailed
- Highschool degree, associate's or college degree a plus
- Fun, small business environment in the heart of the loop
- Opportunity to convert to full time
We are looking for a skilled Accounting Clerk to perform a variety of accounting, bookkeeping and financial tasks. Accounting Clerk responsibilities include keeping financial records updated, preparing reports and reconciling bank statements. Ultimately, a successful Accounting Clerk will ensure that the company’s daily accounting functions run accurately and effectively.
- Type accurately, prepare and maintain accounting documents and records
- Prepare bank deposits, general ledger postings, and bank reconciliations
- Reconcile Point of Sale Register Receipts with credit card statements
- Daily enter key data of financial transactions in database
- Provide assistance and support to company personnel
- Research, track and restore accounting or documentation problems and discrepancies
- Inform management and compile reports/summaries on activity areas
- Function in accordance with established standards, procedures and applicable laws
- Constantly update job knowledge
- Proven accounting experience, preferably as an Accounting Clerk, Bookkeeper, or assistant bookkeeper.
- Familiarity with bookkeeping and basic accounting procedures
- Competency in MS Excel and MS Word
- Hands-on experience with spreadsheets
- Accuracy and attention to detail
- Aptitude for numbers
- Ability to perform filing and record keeping tasks
- Data entry and word processing skills
- Well organized
- High school degree
- Associate’s degree or relevant certification is a plus
CannonDesign has an exceptional opportunity for an Accounting Clerk in our Buffalo, NY area office. We are an integrated global design firm that unites a dynamic team of architects, engineers, strategists, futurists, researchers, and industry specialists driven by a singular goal - to help solve our clients' and society's greatest challenges.
The successful candidate will be an integral part of our corporate accounting team. Key responsibilities will include: Gather and prepare accounting documents required to post cash receipts on a daily basis.Maintain thorough, well organized daily cash spreadsheet in Microsoft Excel which follows the firm’s accounting protocols.Work closely with collections manager on outstanding accounts receivable issues.
Assist with reconciliations of cash receipts to invoices.Process, transmit, and run credit transactions upon authorization.Research and resolve unusual accounting transactions or discrepancies.Process wires and various check runs on a weekly basis. Post disbursements accurately and on a daily basis.Maintain updated vendor files including insurance certificates, vendor qualification forms, and W-9s.Respond to vendor inquiries for vendor qualification forms, wiring instructions, etc.Process annual 1099 forms.May assist in preparation and processing vendor/consultant invoices and coding payment documents.May prepare regular periodic and special accounting reports as requested by accounting leadership.May prepare account reconciliations as part of month end closing and year end closing, including fixed assets and other balance sheet accounts.Adhere to and promote proper accounting internal control procedures.May handle other responsibilities as needed. Qualified candidates must have a minimum of 6 years of related Accounting Clerk experience.
Associate Degree in Accounting or related field preferred. Must have experience with cash receipts, cash disbursements and general accounting knowledge. Strong communication skills, exceptional time management and planning skills with the ability to multitask, maintain and prioritize deadlines.
Proficiency in Microsoft Office and strong Excel skills required, Deltek Vision experience a plus. Click on apply now to upload your resume. As a condition of employment, all CannonDesigners are expected to complete mandatory training, including compliance training, within required timeframes and adhere to our internal policies and our Code of Conduct.
CannonDesign recognizes the value of diversity in our workforce. We are committed to equal opportunity. We consider all qualified employment applicants without regard to race, religion, color, gender, age, national origin, sexual orientation, gender identity, partnership status, protected veteran status, disability, or any other status protected by federal, state, or local law. Individuals who hold legal work authorization applicable to employment at CannonDesign in the United States will be considered without regard to citizenship/alienage.
HB McClure Company is an employee-owned mechanical contractor with over 850+ employees and growing. The business started in 1914 in Harrisburg, PA and we now serve home and business throughout central Pennsylvania. We are looking to only add GREAT people to our team. Our current trend of growth leads us to seek an experienced Accounting Clerk for our Harrisburg team. HB McClure is an equal opportunity employer. HB McClure is ADA compliant.
SUMMARY: Accounting Clerk is responsible for providing accounting support to accounting supervisors and other managers within the company. Ensures files are complete and maintained as needed, handles accounts payable duties, and assists accounting personnel. Also provides clerical and accounting support while maintaining accurate records and files, processing invoices and managing data.
Managing and correcting return mail to company
Assisting with collections of open customer account balances by email and outbound calls
Assisting with monthly mailing of customer account statements
Assisting profit center with customer account questions
Print/distribute accounts payable invoices daily
Posting of accounts payable invoices
Reconciling monthly accounts payable vendor statements
Assisting with weekly time entry review for company
Provide support to the accounting manager, accounts receivable supervisor and the accounts payable supervisor with various daily/weekly/monthly projects
Research, track and restore accounting or documentation problems and discrepancies
Type accurately, prepare and maintain accounting documents and records
Function in accordance with established standards, procedures and applicable laws
Constantly update job knowledge
EDUCATION AND RELATED WORK EXPERIENCE:
- High school diploma, completion of G.E.D.
LICENSES, REGISTRATIONS or CERTIFICATIONS:
Criminal background check required for hire
Acceptable Motor Vehicle Record required
TECHNICAL SKILLS, KNOWLEDGE & ABILITIES:
Proven accounting experience - preferably in Accounts Receivable and Accounts Payable
Familiarity with bookkeeping and basic accounting procedures
Competency in MS Office, Outlook, Excel and accounting software
Hands-on experience with spreadsheets and financial reports
Accuracy and attention to detail
Aptitude for numbers
Ability to perform filing and record keeping tasks
Data entry and word processing skills
Ability to follow building and department procedures and policies
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, The noise level in the work environment is usually mild to moderate.
Employee-owned ESOP (Employee Stock Ownership Program)
401k retirement plan
Outstanding Insurance benefits:
Health- Coresource - PPO
HSA (Health Saving Account) option
Short and Long term disability
Optional eye & dental coverage
Quarterly Bonus Program
Stability of 100+ year company
Rapid advancement for qualified individuals
Training and apprenticeship programs available
ADESA Indianapolis is seeking a detail oriented individual for their Accounting Clerk position. This person will report to the Assistant Controller to accomplish the efficient and effective function of daily cash management and recording cash transactions to the financial statements. Assist in providing consolidated financial information for analysis and information requested. Maintain confidentiality of all sales, profits, expense and personal information. Perform all duties assigned by the Assistant Controller. Must know, practice and ensure that company policies and procedures and state or federal laws are followed at-all-times.
ADESA offers generous Paid Time Off benefits including vacation, sick, personal and holidays, Medical, Dental, and Vision Coverage, HSA with company contribution and FSA options, Disability, Life, and AD&D Insurance, 401(k) with company match, Employee stock purchasing program, and Corporate discount program.
Responsibilities and Duties:
1.Provide excellent customer service:
Make sure customers receive prompt, efficient and courteous attention.
Maintain a professional appearance and work area
Verify, allocate and post details of business transactions to subsidiary accounts in journals or computer files from documents such as sales slips, invoices, receipts, check stubs and computer printouts.
Summarize details in separate ledgers or computer files and transfer data to general ledger. Record month end journal entries relating to cash and prepare required month end schedules.
Reconcile and balance accounts.
Compile reports to show statistics such as cash receipts and expenditures, accounts payable and receivable, profit and loss and other items pertinent to operation of business.
Compute and creates floor plan statements.
Ensure proper follow-through on directives, bulletins and schedules from the Controller, designated manager or other auction and corporate sources.
Maintain a good flow of communication with the Accounting Department and other auction personnel.
Assist other accounting staff when necessary and assist the auction in any problems that may arise.
Practice and promote teamwork at-all-times. Set a good personal example of attitude and performance.
Respond to and follow proper procedures on employee and customer accidents, injuries, and loss or damage to any property. Report all incidents to the Manager.
Practice and promote company Core Values: Integrity, Customer Care, Innovation, Safety, Teamwork, Employee Welfare, Community Involvement and Fun.
Specific Responsibilities and Skills
Process SOS, floor unit, release title and vehicle releases for any Openlane purchases.
Process SOS sales
Post Special Deals to spreadsheet and set fees in AMS
Process dealer EFT's received in AMS and give title department sales contract to release title and put gate pass in guard box for disposition.
Process all void sales and notify title department if necessary.
Process price adjustments
On all inherited units, close arbitration and make necessary journal entries in AMS. Make sure copy is given to the title department.
Post waived fees either thru charge screen or a journey entry and file paperwork
Post fuel charges in AMS
Daily cash reconciliation – scan all daily checks takin in to AMS. Also, verify cash taken in and balance with AMS report.
Count and verify transportations petty cash
Count and verify front office petty cash and prepare petty cash reimbursement to corporate office, then give to receptionist to scan for payment
Process the sale of inherited units and make journal entries to clear C3510 and A4H10, then post loss in ARB
Pull simple block summary for past week's sale and post on weekly car report.
Pull V-trace non-billable report and post general journal entry in AMS / PeopleSoft to give credit back to detail shop for promotional work that was completed, per corporate mandate.
Review General Ledger summary for each day and post necessary re-classes (example – re-class fuel from auction to transportation, inspection fees from auction to mechanical – promos and discounts to correct accounts).
Process miscellaneous deposits, make necessary journey entries, post checks to AMS and make bank deposit.
Pull previous week's OS report and compare/file SOS slips.
Bring non-billables in AMS account to zero.
Pull transportation fleet lease promos and post to PeopleSoft month-end entries.
Post V-trace non-billable report totals to AMS and fleet lease company
SOX – Make sure title inventory is done, all titles are found, notes are posted in AMS, scan report and post to corporate file.
Pull Special Deal excel file – post every dealers purchases YTD, including the current month, and all registered units, sold and percentage sold. Review with General Manager and remove dealers if necessary, then get GM's signature.
Complete fuel inventory template with deliveries, usage and adjustments.
First 5 days of the month – post various entries to PeopleSoft for month-end – accruals and non-reversing entries.
Pull monthly SOS report. Give copy to Sales Manager and GM, then review with GM. He must sign off on Sales of 3 or more between same buyer / seller.
Pull monthly Gate Pass Override report and review with GM. Have him sign it and file for SOX.
Print buy fess report in AMS for SOX - review for deals and get GM signature. Scan to corporate file and then file in office.
Print sell fee report in AMS for SOX – review for deals and get GM signature. Scan to corporate file and then file in office.
Print AMS security review for all functions and check for SOX violations. Have names removed if necessary, and scan to corporate file.
Print AA authorized user report and review for SOX. Scan to corporate file.
- SOX – Print all recon functions and review special deals. Get GM's signature and scan to corporate file
High School Diploma or GED required; Associates Degree in accounting preferred
Six (6) months to one (1) year similar work experience preferred
Physical Requirements and Working Conditions
The physical activity requirements of the position are mostly Sedentary to Light Physical Work.
Constant –stooping, reaching, walking, fingering, grasping, talking, hearing, repetitive motion
Potential – climbing, balancing, kneeling, crouching, pushing, pulling, lifting, feeling
Customers across North America depend on ID Technology to design, build, and install the most effective labeling, coding, and marking systems for their product lines. As a leading manufacturer and integrator of labeling, coding, and marking equipment, ID Technology provides our customers with six separate label converting plant locations across North America to efficiently and quickly produce quality labels and tags. ID Technology also manufactures the LSI line of integrated labeling systems. As part of the ProMach Labeling & Coding business line, ID Technology helps our packaging customers protect and grow the reputation and trust of their consumers. ProMach is a family of best-in-class packaging solution brands serving manufacturers of all sizes and geographies in the food, beverage, pharmaceutical, personal care, and household and industrial goods industries. ProMach brands operate across the entire packaging spectrum: filling and capping, flexibles, pharma, product handling, labeling and coding, and end of line. ProMach is headquartered near Cincinnati, Ohio, with manufacturing facilities and offices throughout North America, Europe, South America, and Asia. For more information about ProMach, visit http://www.ProMachBuilt.com and for more information on ProMach Careers, visit http://www.ProMachCareers.com.
ID Technology is seeking a talented Accounting Clerk to contribute to the success of the company by processing accurate and timely accounts receivables and related duties.
Review sales orders and print invoices
Follow up with appropriate staff regarding margins outside of min/max
Fold and stuff invoices for mailing
Generate deposit invoices for customers
File as necessary
High School Diploma
Associate Degree or Experience Equivalent
4-6 years of experience in a financial atmosphere
Strong communication skills both verbal and written
Good team player attitude
Willingness to learn
Ability to focus on detail
Syteline experience a plus
Salary is only a part of a well-developed compensation program. As a ProMach employee, you receive more than just a paycheck. Total compensation includes your pay (base salary), very comprehensive medical/dental programs as well as life insurance, a generous paid time off program, a retirement savings plan with a company match and a wellness program. There is no waiting period for benefits – you are eligible on your first day of employment.
ProMach is an Equal Opportunity Employer. ProMach utilizes E-Verify in all states to verify employment eligibility of new hires to work in the United States. ProMach is a drug-free workplace.
Making better hires starts with building better job descriptions
- Browse 100s of templates across 40+ industries
- Customize your template with your company info & job requirements
- Post it to 20+ job boards in seconds – for FREE!