Administrative Assistant Job Description Sample
The Administrative Assistant handles the day to day organization of the administrative team, mainly dealing with the clerical aspect for Baptist Medical Group Administrative Team. These duties would include the storing, retrieving and integrating of information pertinent to the production of the specific business.
The person in this position works under general supervision, is responsible for various shifts, may be subject to over 40 hours per week and/or callback as required, and may also be required to remain on campus immediately before, during, and after severe weather and/or disasters.
High School Diploma or General Education Degree
Two (2) years experience in general office responsibilities and procedures required
Experience in Word & other software programs
Good communication skills via phone & in person
Ability to handle several tasks at once, function well as a team-player, use discretion in handling confidential material, & work with little supervision
Willingness to assume other responsibilities as appropriate
Knowledge of the basic principles and practices of bookkeeping.
Ability to work well either alone or as part of a team.
Monitoring/Assessing performance within yourself, other individuals to make improvements or take corrective action.
The Administrative Assistant will assist the Senior Accounting Manager and staff by providing office support. Ensure compliance with record-keeping policies and respond to the needs of customers.
Responsible for paper and electronic filing, reproduction and supplies.
Assist Manager with monthly SOX check lists.
Schedules and coordinates meetings and projects, and handles special assignments from management.
Assesses office processes and advises management on cost savings.
Heavy computer usage with an emphasis on email, Word and Excel. Daily detailed data entry responsibilities including completing double checks of others data entry work.
Excellent customer service and verbal and written communication skills, including the ability to interact with peers and clients in all levels of operations and management.
Proficient with Microsoft Excel and Word.
Self-starter with high energy level.
Pays attention to details.
Excellent attendance; meets commitments and deadlines.
High school diploma or equivalent.
We are looking for a professional, who is polished in manner and appearance, and able to communicate in a detailed and articulate manner.
Team player in a deadline-driven accounting work environment of a publicly-traded company.
Must adjust to changes in regular schedule to help coordinate and staff special events.
Seattle, WA 98144 US (Primary)
ABM is an EOE (M/F/Vet/Disability/Gender Identity/Sexual Orientation)
At this time, we are seeking an Administrative Assistant to join our team!
Politely, and with a strong customer service approach, answers and forwards incoming calls. Follows up as needed to assure that the caller has received what is needed to effectively move the call through the system.
Gives information about residence & services when Executive Director is not available.
Greets and assists visitors (potential residents, sponsors, job applicants, etc.).
Maintains office supplies so that par levels are adequate and available, but remaining within budget.
Accurately maintains petty cash account in accordance with established financial and accounting standards.
Maintains personnel files and resident files in a confidential and orderly fashion.
Maintains all marketing materials & distribute to prospective residents, family members, community leaders, and referral sources.
High school diploma or general education degree (GED) preferred or previous experience relevant to the position and with the skills to successfully fulfill the job requirements.
Excellent interpersonal, written and verbal communication skills are essential. Organizational skills to effectively meet competing priorities.
Must be able to express self adequately in written and oral communication and to communicate effectively in an interdisciplinary care setting with residents, families, staff members, representatives of community and government agencies.
Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals.
Ability to compute rate, ratio and percent.
Provides administrative level support to management and/or division team members. Prioritizes management/client requests in order to meet business objectives. Supports the day-to-day administrative operations of a department and/or site.
Provides confidential administrative and office support under the direction of a department head.
Receives and responds to routine correspondence following established procedures not requiring management review.
Assists with interdepartmental issues to help coordinate problem solving in an efficient and timely manner.
May compile and analyzes basic information for inclusion in reports or presentation materials, prepares charts, graphs, or tables as necessary.
May prepare moderately complex reports, maintaining records requiring classification and compilation of varied information.
Coordinates meetings which may include preparing agendas and materials, and transcribing meetings along with distribution of documents.
May manage calendars, visitors and appointments.
May schedule and manage travel arrangements for department.
May prepares expenses reports and manage submission process for supervisor
May process business supply and/or facility requests.
May process incoming, outgoing mail and shipments.
High School diploma or equivalent GED
3 - 5 years office/clerical experience
2 - 3 years experience with Microsoft Office Suite
Business Related Courses
1 - 2 years experience in an administrative role
To all current Molina employees: If you are interested in applying for this position, please apply through the intranet job listing.
Molina Healthcare offers a competitive benefits and compensation package. Molina Healthcare is an Equal Opportunity Employer (EOE) M/F/D/V.
Current CA Driver's License required
This position supports the El Camino Foundation's work in advancing healthcare through philanthropy by raising funds that support ECH strategic priorities. Responsibilities include support of planned and annual giving programs, donor stewardship projects, Foundation board committee meetings, and provides support to the director of foundation operations.
Supporting the Foundation's activities, the position will have responsibility for coordinating meetings and preparing presentations, maintaining calendars, sorting and reviewing incoming mail, reviewing timecards, expense reports, invoices, and budget reports, tracking data, preparing reports, department reception, answering phone calls and supporting events.
1.High School education with five years administrative experience or Associates degree with three years of administrative experience, or Bachelor's degree with two year administrative work experience
2.At least one year experience in a non-profit environment and/or administrative assistant job, preferably in the fund development area.
3.Proficient in use of MS Office applications including Word, Excel, PowerPoint, and Outlook. Raiser's Edge database experience preferred.
4.Strong organizational skills and able to work independently
5.Strong verbal and written English communication skills.
6.Valid California Driver's License and proof of automobile insurance.
CPS INV Unit Admin Asst IOVERVIEWThe Texas Department of Family and Protective Services (DFPS) is responsible for protecting the unprotected — children, elderly, and people with disabilities — from abuse, neglect, and exploitation. DFPS accomplishes this responsibility by employing over 12,000 workers who live up to the agency's Mission, Vision, & Values in service to the 27 million citizens of Texas.
WHY WORK FOR DFPS?DFPS is not only a qualifying organization for the Service Loan Forgiveness Program, which forgives the remaining balance on college student Direct Loans after making 120 qualifying monthly payments, but also offers excellent health benefits, special discounts on many products and services through the Discount Purchase Program, a lifetime monthly retirement annuity as well as Texa$aver 401(k) and 457 Programs under the Employees Retirement System of Texas. An additional benefit you will receive is 12 days of paid annual leave, 12 sick days, and the potential to earn up to four days of administrative leave each year. Your annual paid leave accrual increases as your tenure increases.
The position provides administrative support to unit supervisor and staff. The position interacts routinely with Texas Department of Family and Protective Services staff and the general public.To learn more about the agency, please click here.Essential Job Functions:
Performs data entry into IMPACT and other electronic programs and systems. • Answers and screens telephone inquiries; takes and routes messages and records intake information for referral to caseworkers.• Prepares and maintains statistical reports, leave and personnel records, case control systems, case records and related files for the unit. Functions as the unit timekeeper and will process purchase orders as directed.• Types correspondence, forms narratives, travel vouchers, meeting notes, performance evaluations, and other documents to support work of the unit and files related documents.• Provides program and agency information and/or makes referrals to other community resources.• Greets visitors, responds to general questions, and directs callers to proper location.• Performs other duties as assigned and required to maintain unit operations.• Promotes and demonstrates appropriate respect for cultural diversity among coworkers and all work-related contacts.• Attends work regularly in accordance with agency leave policy.Knowledge Skills Abilities:
- Knowledge of computers.•Skill in using Microsoft Works or Windows environment.•Skill in working in an office supporting several staff members.•Ability to effectively handle multiple assignments in a dynamic environment.Registration or Licensure
Initial Selection Criteria:
- Graduation from high school or equivalent•One year full-time administrative support, general office, clerical, secretarial or Texas Department of Family and Protective Services experience.Acceptable Substitutions:•Thirty semester hours from an accredited college or university may be substituted on a year for year basis for the required experience.Additional Information:
For more information see the Texas State Auditor's Military Crosswalk here. Interview
Any candidate who is called to an agency for an interview must notify the interviewing agency in writing of any reasonable accommodation needed prior to the date of the interview.Req #375664
HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.
I-9 Form - Click here to download the I-9 form.
In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
Those who have joined the Banner mission come from all walks of life, united by the common goal: Make health care easier, so life can be better. If changing health care for the better sounds like something you want to be part of, we want to hear from you.
The Banner Estrella Administrative department is hiring for a full time Administrative Assistant. This position is Monday
Friday from 7:30a
Our ideal candidate will have 3+ years of administrative support experience, excellent customer service skills, be able to multitask in a fast-paced environment and have experience in working with Microsoft office.
Your pay and benefits (Total Rewards) are important components of your Journey at Banner Health. Banner Health offers a variety of benefit plans to help you and your family. We provide health and financial security options so you can focus on being the best at what you do and enjoying your life.
About Banner Estrella Medical Center
Banner Estrella Medical Center is a 305-bed acute care hospital providing a full range of health care services to the fast growing communities of west Phoenix. Opened in 2005, this is an innovative, fully electronic facility that features electronic medical records, computerized physician order entry, digital radiography, sophisticated ICU monitoring and much more.
In fact, we've been named one of the "ten most innovative hospitals in the country" by Newsweek Magazine and are recognized by U.S. News and World Report as one of Phoenix's Best Hospitals. The hospital is also designed to provide a soothing, healing atmosphere for both patients and their family members. We encourage the use of such therapies as pet therapy, aromatherapy, spiritual care and Reiki Therapy.
About Banner Health
Banner Health is one of the largest, nonprofit health care systems in the country and the leading nonprofit provider of hospital services in all the communities we serve. Throughout our network of hospitals, primary care health centers, research centers, labs, physician practices and more, our skilled and compassionate professionals use the latest technology to make health care easier, so life can be better. The many locations, career opportunities, and benefits offered at Banner Health help to make the Banner Journey unique and fulfilling for every employee.
This position provides clerical and administrative services and assistance requiring occasional discretion and judgment.
Word processes correspondence and reports from rough drafts, editing grammar, punctuation, or spelling as needed. This may include taking and transcribing dictation involving general business and healthcare vocabulary and a limited range of specialized terminology.
Prepares, collates, and distributes various reports in a timely and accurate manner. This includes completing or handling recurring department projects or one-time projects, as directed by supervisor.
Screens telephone calls and visitors and directs to appropriate parties. Provides information to callers, requiring detailed knowledge of departments area of responsibility and general knowledge of company policies, practices, and operations.
Performs confidential administrative functions on occasion where errors could have moderate effect on costs, such as typing, proofing, and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes of important meetings.
May coordinate supervisors and/or departments calendar, including scheduling meetings and appointments, following established instructions. May coordinate meeting and training classes, registration and preparation of materials, AVA setup, and other classroom preparation.
May present classes. May develop meeting/classroom fliers and material and prepare summary data of attendance, etc. may reconcile related invoices and expenses. May arrange travel and hotel accommodations as necessary.
May open and screen mail directed to supervisor. Composes responses to routine inquiries, and ascertains which items can be delegated to subordinate managers, and forward appropriate items to manager.
May provide clerical and administrative support to department staff, maintaining a high degree of confidentiality on all sensitive information this position is privy to.
May maintain supply inventories by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies and verifying receipt of supplies.
High school diploma/GED or equivalent working knowledge. Working knowledge of clerical and administrative services as normally demonstrated through three years administrative support experience.
Must have the ability to follow oral and written directions as they relate to the functions listed above. Must have excellent oral, written and interpersonal communication skills to effectively interact with departmental personnel, assist customers with inquiries, schedule meetings and appointments, as well as, provide assistance with incoming telephone calls and walk-ins.
Must have a working knowledge of personal software packages to perform the clerical and administrative functions described above. Must have the ability to organize, prioritize and multi-task workload in a fast paced environment and maintain a professional manner.
Additional related education and/or experience preferred.
The Creative Writing Program at the University of Virginia invites applications for an Administrative Assistant. This position serves as the assistant to Professor Rita Dove, former Poet Laureate. This position will assist administratively with daily duties of Professor Dove relating to the Department of English, Arts & Sciences, the University of Virginia, and professional ventures that impact Professor Dove's writing and further her academic and literary reputation.
Duties include organizing and managing her appearances, travel, schedule, UVa-related incoming and outgoing mail, telephone, and correspondence. The incumbent also takes dictation, transcribes manuscripts, organizes and cross-references correspondence and books, and maintains archives.
To apply, visit http://jobs.virginia.edu and search on Posting Number 0621263, complete the application and attach a cover letter, resume/CV, and contact information for three professional references.
The University of Virginia is an equal opportunity and affirmative action employer. Women, minorities, veterans and persons with disabilities are encouraged to apply.
Required Knowledge, Skills and Abilities: The ability to juggle an extremely busy work schedule, work effectively and professionally with dignitaries world-wide, and manage the competing demands for a former Poet Laureate and high profile, internationally known poet.
Excellent written and verbal communication skills, as well as organizational skills, are required. Working knowledge of office practices and command of confidentiality and tact are required.
Required Education: High School Diploma or Equivalent Required
Required Experience: Considerable - 4 to 7 years
Kind of Required Experience: At least four years of administrative support experience working with a high profile or extremely busy individual or group is required.
Required License or Certification:
Required Computer Applications: Knowledge of word processing, calendaring software, e-mail, and web page development are also required.
Preferred Knowledge, Skills and Abilities: Ability to take dictation and transcribe written notes.
Preferred Education: Bachelor's Degree
Kind of Preferred Experience:
Preferred License or Certification:
Preferred Computer Applications:
It is the practice of the University of Virginia to conduct in-depth background checks on all candidates identified as a finalist for employment consideration at the University. The type of background checks performed are dependent upon the type of position for which you have been identified as a finalist and may include: reference checks, criminal history including sexual offender registry checks, degree validation, DMV (driving) Record checks, license verification, credit report reviews, etc.
The results of background checks are made available to University employing officials. You will be requested to sign a reference release form, so your past schools and/or employers may be contacted concerning your academic or employment history.
Answer, assist, and direct all phone calls for the GM. Receive and deliver messages to the GM and other individuals as needed. Filing, faxing, ordering supplies, and coordinating tasks with other administrative staff. •* Manages conference room calendar; schedule, maintain, and cancel meetings.
Books conference rooms as needed for meetings. Coordinates any audio visual (AV) and/or catering requirements for meetings.•* Manage and submit all expenses for the GM.•* Makes travel arrangements.•* Date stamp, sort and distribute physical mail daily.
•* A minimum education level of: High School Diploma or its equivalency (Bachelor of Arts/Sciences Preferred)* •* 3-5 years' administrative experience•* Strong customer service skills•* Proficiency with Microsoft Office Products (Word, Excel, and Outlook) and ability to learn business related computer systems.•* Excellent oral and written communication skills •* Maintains professional disposition at all times, especially when interacting with high level executives•* Highly organized and able to quickly access records and information•* Ability to work on multiple and competing priorities, and meet tight deadlines•* Inquisitive with a desire for continued learning•* Ability to maintain strict confidentiality when working with sensitive employee and business data •* Administrative experience in sports or entertainment field highly preferred
Req Create Date:
2415 S Dairy Ashford, Houston, Texas 77077 United States of America
Screen and prioritize reports, information, and correspondence for the Marketing Company President
Undertake the tasks of receiving calls, taking messages and routing correspondence
Various clerical and administrative duties including typing, filing, and preparing reports
Direct all company administrative activities including personnel administration, payroll, benefits, awards, unemployment and worker's compensation
Handle all incoming requests and queries
Order office supplies when needed
Supervise office clerical staff
Proven experience as an executive administrative assistant or in other secretarial position
Comprehension of office management systems and procedures
Excellent knowledge of Microsoft Word and Microsoft Excel
High level verbal and written communications skills
Exemplary planning and time management skills
Ability to multitask and prioritize daily workload
Discretion and confidentiality is a must
U-Haul is an equal opportunity employer. All applicants for employment will be considered without regard to race, color, religion, sex, national origin, physical or mental disability, veteran status, or any other basis protected by applicable federal, provincial, state or local law. Individual accommodations are available on requests for applicants taking part in all aspects of the selection process. Information obtained during this process will only be shared on a need to know basis.
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