Administrative Assistant Job Description Samples

Results for the star of Administrative Assistant

Administrative Assistant / Permitting Assistant

Job Description

We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.


Responsibilities:

  • In charge of all commercial construction permitting for firm
  • Draft correspondences and other formal documents
  • Plan and schedule appointments and events
  • Greet and assist onsite guests
  • Answer inbound telephone calls
  • Develop and implement organized filing systems
  • Perform all other office tasks


Qualifications:

  • Previous Construction permitting A MUST
  • Previous experience in office administration or other related fields
  • Ability to prioritize and multitask
  • Excellent written and verbal communication skills
  • Strong attention to detail
  • ​Strong organizational skills

Company Description

We are a commercial General Contractor with most of our work in the Orlando area. We focus on commercial renovation work for restaurants, offices, retail and office/warehouse. We do some ground up buildings. We have 25 employees.

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Financial Administrative Assistant – Investment Service Assistant

Job Description

Financial Administrative Assistant – Investment Service Assistant

Top Advisor for Voya Financial Advisors, Inc., a leading independent broker-dealer in the defined contribution & defined benefit business, is currently seeking an experienced Investment Sales Support Assistant to join his team in the Bingham Farms area.

To be eligible for the Admin Assistant role, candidates must possess the following skills:

· Securities registrations preferred, but not required – Series 6, Series 63

· Minimum of two years of experience in the financial services industry with INVESTMENT SALES SUPPORT EXPERIENCE.

· Excellent phone skills: Answer, screen, and direct incoming calls

· Excellent attention to detail required

· Prep for client meetings with the Advisors

· Ensure Advisors have all necessary client information

· Relationship building

· Excellent computer skills: Microsoft word, excel and outlook. Advanced proficiency with EXCEL REQUIRED.

Securities and investment advisory services offered through Voya Financial Advisors, Inc. (member SIPC).

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Administrative Assistant / Office Manager Assistant

Job Description

FULL TIME OFFICE MANAGER ASSISTANT/ ADMINISTRATIVE ASSISTANT
Job Description:
We are an ever expanding, well established, 45 year old, Christian owned, business to business services company here in the Bay Area. We have an opening for an energetic, cheerful, well organized, experienced office/ administrative assistant. Relevant work experience in fast paced office preferred.
Duties include but not limited to:
*Customer service and follow-up
*Preparing reports-order/data entry
*Filing
*Typing
*Appointment setting
*Responding to phone calls and walk-in, in a caring, professional, informative manner
*Detail oriented
*Ability to work in fast paced deadline oriented environment
*Computer skills; proficient with Excel, Access/Act, Word, etc.
*General office operations
Must speak English and Spanish clearly and fluently
*Salary will be between $15 to $17 per hour plus the benefits of vacation time, and 401K.
Our office is located just off 880 and 101 in North San Jose.
Please send resume and cover letter. Be sure to include a phone number where we can contact you. We will call to set up an interview after reviewing your information.

Company Description

Integrity, quality and competitive prices. These are our core beliefs.
Our founders entered the commercial cleaning business in the mid 1970’s and discovered many companies held one or two of these core beliefs but finding a cleaning company with all three was rare. With this in mind, Top Brass was born in 1981.
Through a comprehensive set of guidelines for service and a contracted commitment to quality, we provide a high value cleaning service at a very reasonable price.
Commercial cleaning is about consistent quality. Your customers and staff expect a clean, healthy environment every time they walk through your door. Over thirty years of experience has taught us that a high quality, high value janitorial partner can help you increase productivity, retain employees and reduce missed-work costs. Our processes ensure that your office will be cleaned and sanitized every service by someone with a vested interest in your total satisfaction.

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Accounting Assistant / Administrative Assistant

Job Description

PART TIME RELIABLE administrative or accounting candidate to:

USE ACCURATE DATA ENTRY SKILLS to
Generate and process weekly billing using QUICKBOOKS
Input and process Bi-weekly payroll using QUICKBOOKS
Seeking motivated, energetic individual with strong Accounting/Bookkeeping skills, Administrative Skills, or Human Resources. Must be extremely detail oriented and ACCURATE.

Experience with INTUIT QUICKBOOKS and EXCEL preferred but can train the right candidate with the right attitude. Must have verifiable positive references of past employment. Must have excellent verbal and written communication skills. Must be dependable, reliable, ethical and honest and have a can-do team attitude.

Position is PART TIME, APPROX 20-25 HRS/WK. We are located in Scottsdale just off the 101 Freeway and Via De Ventura (NEAR SALT RIVER FIELDS) so determine if the location is workable before responding.

THIS IS AN IN-OFFICE POSITION - NO OPPORTUNITY TO WORK FROM HOME OR OTHER OUTSIDE LOCATION.

Company Description

Businesses of all types and sizes turn to HUMAN RESOURCE NETWORK for flexibility and access to talent. They know that our staffing company associates are experts in recruiting and matching employees for direct hire, temporary, temp-to-hire positions. So when they have job openings, they increasingly call on our staffing company to help meet their workforce needs.
When you join our HRN staffing network, we work with you and present a variety of career building employment possibilities that match your current skills, career interests and availability for work. Partnering with HRN is simply an excellent way to increase your job hire opportunities and to achieve your business or healthcare career objectives.
HUMAN RESOURCE NETWORK, with over 30 years of experience, is known for our staffing expertise and focus in Healthcare and Business. We are a full service staffing company prepared to meet our client's staffing and recruitment needs with experienced professionals, qualified candidates, proactive assessment methods and proven staffing techniques. Become a part of our successful team today!

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Accounting Assistant / Administrative Assistant

Job Description

We are currently looking for a “Full Time Accounting/Purchasing Assistant” for a client in the Northland Area immediately.

Position Details:

  • Monday-Friday
  • 1st Shift
  • $15/hr.-$18/hr.

Basic Job Duties and
Responsibilities:

  • Create Customer Invoices
  • Match Supplier Invoices to POs/Receivers
  • Enter Deposits in QuickBooks
  • Input Payroll Data in QuickBooks
  • Track Employee Attendance
  • Perform Various Administrative Activities (e.g. envelope stuffing, watering plants, filing, etc.)
  • Perform ERP System Data Entry
  • Perform Supplier PO Follow Up (phone/email)
  • Perform Supplier Returns Follow Up
  • Create Waybills (Bills of Lading)
  • Cycle Count Inventory

Requirements :

  • Associates degree in Accounting or Supply Chain/Logistics
  • Alternatively, 4+ years of experience in at least 5 of the job functions above
  • Advanced use of QuickBooks and Microsoft Excel
  • Able to pass pre-employment background and drug screening
  • Ability to work in an extremely fast paced environment.
  • Ability work well and communicate with others
  • Excellent interpersonal and communication skills (written and verbal)

Due to the nature of the work that this client performs for the U.S. military; all candidates must be U.S. citizens.

Apply online atwww.expresspros.comand distribute your application to the “Northland and Downtown KC” offices. Applications and resumes are reviewed on a daily basis. All interviews are by appointment only. If your skills and experience qualify you for this particular opportunity, a recruiter will be reaching out to you shortly.

Express Employment Professionals is one of the top staffing companies in the U.S. and Canada. Every day, we help people find jobs and provide workforce solutions to businesses. Express has more than 750 franchise locations that provide a full range of employment solutions that include full-time, temporary, and part-time employment in a wide range of positions, including professional, commercial, and administrative.

EOE/M/F/Vet/Disabilities

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Administrative Assistant - Construction Job Site Assistant

Overview Join a team with a strong culture, a great vision, and continued growth in Tampa, Florida. Our Tampa team is looking for an Administrative Assistant; a role essential to the continued success of this operation.

Be a part of a team that led the restoration of Old Tampa City Hall. We want you to join our team. Through industry-leading innovation our company has forged a legacy of quality and safety since our founding in 1916. “We build living monuments that transcend our time on earth” – John Rakolta Jr.

CEO of Walbridge. What we offer: + Career planning, development & growth + Industry-leading training programs Why Walbridge: + Large organization with award-winning projects, yet small enough for you to have an impact + Strong values which are the foundation of our growth for 100 years + International, regional and local recognition for stand-out projects, safety, sustainability, culture, wellness and diversity practice Recent Project in Tampa: Responsibilities Assist in administration and execution of duties related to current projects KEY RESPONSIBILITIES: Operations Field Administrative Assistant Tasks: + Establish and maintain a professional working rapport with peers, project team members and office personnel + Receive and distribute projects mail and fax correspondence and send all outgoing mail / UPS + Insurance Management – review, request, update Certificate of Insurance for all FL jobs in ProLog + AP – receive, stamp, code, get approval from FL Project Managers and forward for payment + File Vendor Invoices, Notice to Owner, Certificate of Insurance + NTO (Notice to Owner) – record in ProLog and NTO reports + Job Start-Up – send welcome letters, DPO forms, Requisition forms and other related forms to subs as contracts get issued + Types and formats correspondence (letters, memos, e-mails) + Assist subcontractors/suppliers – on Walbridge policies and procedures + Assist all project personnel as needed + Order blueprints as needed + (DPO) Direct Purchase Orders in SharePoint – process Requisitions, Verification of Invoices, Track in Summary DPO Balance, Close-Out + Manage DPO’s for the project.

  • Filing – set up files and complete filing as needed for each project.

  • Set-up and organize close out information for projects as needed + Answer phones as needed + Upload all documents to SharePoint for New Jobs and all other required documents + Box up Completed Projects to be stored and shipped to Detroit as needed + AP phone calls for payment status and researching payments + Assist with maintaining project meeting minutes and distribution as directed by PM’s and other project staff. Qualifications High School Diploma required. 5 years of progressive administrative experience and responsibilities.

    Excellent interpersonal skills are required to interact with customers, vendors, suppliers and sub-contractors on a positive basis. Must have strong working knowledge of Share Point, how to set-up, arrange files and establish layout / viewing options. Must have strong competence in MS Excel, Word, Outlook and Power Point.

    Knowledge of Prolog Project Manager, and other similar software would be a plus. Must be ‘computer savvy’ and have the ability to learn and pick-up various software programs quickly with the proper training. EEO/AA Employer M/F/D/V Walbridge is an equal opportunity employer with a culture that promotes diversity in the workforce.

    We provide equal employment opportunities to all qualified employees and applicants for employment without regard to race, color, national origin, sex, religion, age, marital status, sexual orientation, gender identity, citizenship status, status as an individual with a disability, military, or protected veteran status or any other legally protected status. We prohibit discrimination in decisions concerning career development, recruitment, hiring, compensation, benefits, training, termination, promotions, or any other condition of employment. Category Administrative Work Location US-FL-Tampa ID 2017-1135

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Executive Assistant / Administrative Assistant

Job Description

Client Care/Marketing Manager

We are looking for a full time Client Care/Marketing Manager who wants to be part of a growing Real Estate team! This person relishes the opportunity to design, implement, and manage our systems and marketing to create the Ritz Carleton customer service experience where everyone feels appreciated and special. The Client Care Manager is someone who is passionate about growing and deepening relationships. The position is also very hands on. It requires interaction with our clients.

Although the primary role is client care and marketing design work, the position is with a small Real Estate team and therefore requires some variety in tasks such as errand running, updating database, stuffing envelopes. This person must be able to flex and fill different roles when needed. This individual is a team player who wants to contribute and help grow the group.

This individual must exhibit drive and initiative; however, the overriding market of his/her behavior is care, consideration and concern. As the success of the team grows, this individual will be responsible for hiring, training, and leading additional team members.

Job Responsibilities

  • Make outbound calls to our past clients and contacts
  • Handle inbound calls with our current clients
  • Topproducer entries
  • Answer phone and email
  • Manage the marketing of our listings
  • Scheduling
  • Capture and record data (notes) about our clients
  • Meet with the team to help to strategize and plan, set goals for the business
  • Collect feedback from showing reports (by Wed)
  • Update on marketing progress for each listing (Wed.)
  • Update Topproducer with client notes from other team members

Job Qualifications

  • A quick learner
  • Some Real Estate experience
  • Marketing experience
  • Preferably someone familiar w/ MLS, computer software, social media & various RE programs
  • Must have a good eye for design in marketing materials

Company Description

Your Realty Leverage, Inc. has been hired by their client with Keller Williams to recruit for this position. Your Realty Levearge, Inc, is a real estate recruiting firm that recruits positions for high level real estate agents, real estate brokers, and other various companies.

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Administrative Assistant - Assistant To Adjunct Curator Of Latin American Art

Administrative Assistant - Assistant to Adjunct Curator of Latin American Art Hiring department Blanton Museum of Art Hourly salary $15.00 Hours per week 19.00 Flexible from 800AM to 500PM Posting number 17-09-14-02-9020 Job Status Open FLSA status Non-exempt Earliest Start Date Immediately Position Duration Funding expected to continue Position open to all applicants Location Austin (main campus) Number of vacancies 1 General Notes None provided Required Application Materials

  • A Resume is required in order to apply

  • A Letter of Interest is required in order to apply.

  • A List of 3 References is required in order to apply. Additional Information Purpose To provide administrative support to the Curator of Latin American Art and to the department.

    Responsible for many complex office operations, collecting factual information from a variety of sources including the museum collection database and disseminating messages. Essential Functions Manages the office of the curator and serves as main point of contact. Schedules and maintains the curator's calendar and helps prioritize tasks.

    Manages project flow and approval process. Prepares, edits, proofreads and formats correspondence, publications and other communications. Maintains curatorial records and files.

    Assists with special projects. Coordinates work with other museum and campus departments. Provides exhibition support by keeping track of production schedules, assisting with loan forms and checklists and distributing materials.

    Communicates with the public, artists, lender and other institutions on behalf of the department. Coordinates photography of artworks and installations. Obtains written documentation for copyright of images for publications and interpretive materials.

    Schedules meetings, prepares agendas, prepares PowerPoint presentations and takes minutes as assigned. Assists with budget planning. Performs business transactions for department staff such as processing travel paperwork and reimbursements, processing non-travel reimbursements as well as ordering and maintaining office supplies.

    Marginal/Incidental functions Other related functions as assigned. Required qualifications High school graduation or GED. Three years of experience with clerical functions.

    Demonstrated ability to multitask and work independently. Strong problem solving skills and a close attention to detail as well as excellent organizational, interpersonal and writing abilities. Technical proficiency in Microsoft Word, Excel, PowerPoint and Skype.

    Excellent work related skills such as punctuality and attendance. Equivalent combination of relevant education and experience may be substituted as appropriate. Preferred Qualifications Bachelor's degree with preference for candidates with Art History.

    Spanish fluency. Familiarity with curatorial and exhibition processes. Working conditions May work around standard office conditions Repetitive use of a keyboard at a workstation Use of manual dexterity A criminal history background check will be required for finalist(s) under consideration for this position.

    The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

    If hired, you will be required to complete the federal Employment Eligibility Verification form, I-9. You will be required to present acceptable, original documents to prove your identity and authorization to work in the United States. Information from the documents will be submitted to the federal E-Verify system for verification.

    Documents must be presented no later than the third day of employment. Failure to do so will result in dismissal. UT Austin is a Tobacco-free Campus

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Admin Assistant / Administrative Assistant

Job Description

LOOKING FOR ADMINISTRATIVE ASSISTANT IN GREENSBORO, NC!

Ideal candidate will be providing administrative support to the leading coat and paint manufacturing industry.

JOB DETAILS:


Location:
Greensboro, NC

Department:
Supply Chain

Required level of education: (min. education required)

Required Skill Set: Knowledge of Outlook, Word and Excel are critical. Oracle is a plus.

Duration: 1 year, Temp to Perm

Pay Rate: $13.00 per hour


Job Description:

Administrative Assistant
Uses designated software packages including word processing, spreadsheet, database management, and presentation software in the performance of position tasks. Handles high volume of detailed work. Compiles, analyzes, and reconciles reports. Works with confidential materials. Works with minimal supervision.

Company Description

ACS Group is a premier provider of IT Consulting, Engineering Consulting, Healthcare Solutions, Talent Solutions, and Workforce Management Solutions to Fortune 1000 companies globally.

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Administrative Assistant/Advanced Administrative Assistant

Administrative Assistant/Advanced Administrative Assistant Location: Parkersburg, WV, US, 26101 Job Function: Administrative/Clerical Employee Type: Reg Full Time (FT) Requisition ID: 5969

FirstEnergy at a Glance FirstEnergy (NYSE: FE) is dedicated to safety, reliability and operational excellence. Headquartered in Akron, Ohio, FirstEnergy includes one of the nation’s largest investor-owned electric systems, more than 24,000 miles of transmission lines that connect the Midwest and Mid-Atlantic regions, and a diverse generating fleet with a total capacity of nearly 17,000 megawatts.

About the Opportunity This is an open position with Mon Power, a subsidiary of FirstEnergy Corp.[MP] Responsibilities Summary of Responsibilities for the Administrative Assistant Level: -Employees are proficient in basic skills and occasionally require assistance in advanced functionality; understand business units’technical and/or business processes; possess intermediate administrative skills.

  • Performs various clerical, administrative and basic general duties including but not limited to data processing, record and file creation and maintenance, mail distribution, telephone reception, invoiceprocessing and administrative support for department.

  • Demonstrates a solid commitment to all aspects of safety.

  • Produces a variety of correspondence, reports and presentations using the appropriate office equipmentand software.

  • Demonstrates sound internal and/or external customer service.

  • Meets customer needs by providing sound service and responsiveness.

  • Increases understanding of customer expectations and improves job skills.

  • Builds relationships and credibility across organization.

  • Follows up with customers when appropriate.

  • Uses effective communication skills with good judgment.

  • Supports the department’s administrative needs which may include maintaining of appointment calendars,meeting scheduling, and travel arrangements. Summary of Responsibilities for the Advanced Administrative Assistant Level: -Employees have progressed to the full point of competency and proficiency. Possess strong administrative skills and knowledge. Focus on continuous improvement.

  • Performs various clerical, administrative and basic general duties including but not limited to dataprocessing, record and file creation and maintenance, mail distribution, telephone reception, invoiceprocessing and administrative support for department.

  • Demonstrates a solid commitment to all aspects of safety.

  • Resolves customer issues and requests in a prompt, courteous, and professional manner.

  • Demonstrates sound internal and/or external customer service.

  • Achieves customer satisfaction in all customer contacts.

  • Provides advice, education, and encouragement to others.

  • Independently anticipates and meets internal/external customer needs.

  • Increases understanding of customer expectations and improves job skills.

  • Follows up with customers when appropriate.

  • Provides quality service to both internal and external customers.

  • Uses effective communication skills with good judgment.

  • Supports the department’s administrative needs which could include maintaining of appointment calendars,meeting scheduling and various other responsibilities. Qualifications Summary of qualifications for the Administrative Assistant level include:

  • Must have high school diploma or GED. Possess 4-7 years of related work experience.

  • Must pass the Company’s EEI Support and Administrative Selection System (SASS) test.

  • Must be proficient in Microsoft Word, Excel and PowerPoint.

  • Must demonstrate a questioning attitude to learn, produce results, and develop relationships.

  • Must have ability to follow established element practices, procedures, and instructions, and produce basicadministrative work products in a thorough, timely and accurate manner.

  • Must have sound verbal and written communication skills.

  • Must have ability to work effectively in a team environment.

  • Must be able to work independently.

  • Must have the ability to work in a fast paced environment.

  • Must have excellent customer service skills (friendly, courteous, helpful).

  • Must have the ability to deliver quality, accurate work within established deadlines.

  • Must be able to handle confidential information.

  • Must demonstrate strong organizational skills and the ability to prioritize work load. Summary of qualifications for the Advanced Administrative Assistant level include:

  • Must have high school diploma or GED.

  • A minimum of 7-10 years of related work experience preferred.

  • Must pass the Company's EEI Support and Administrative Selection System (SASS) test.

  • Must have high proficiency in Microsoft Word, Excel and PowerPoint.

  • Must demonstrate a questioning attitude to continue to learn, produce results, and strengthen existingrelationships.

  • Must have ability to follow established element practices, procedures, and instructions, and produce basicadministrative work products in a thorough, timely and accurate manner.

  • Must have excellent verbal and written communication skills.

  • Must have ability to work effectively in a team environment.

  • Must be able to work independently.

  • Must have the ability to work in a fast paced environment.

  • Must have excellent customer service skills (friendly, courteous, helpful).

  • Must be able to handle confidential information.

  • Must demonstrate strong organizational skills and the ability to prioritize work load.

  • Must have the ability to deliver quality, accurate work within established deadlines.

  • Must have in-depth understanding of applicable products and/ or services and of customer needs andexpectations.

Benefits, Compensation & Workforce Diversity At FirstEnergy, employees are key to our success. We depend on their talents to meet the challenges of our changing business environment. We are committed to rewarding individual and team efforts through our total rewards philosophy which includes competitive pay plus incentive compensation, a company-sponsored pension plan, 401(k) savings plan with matching employer contribution, a choice of medical, prescription drug, dental, vision, and life insurance programs, as well as skills development training with tuition reimbursement. Please visit our website at www.firstenergycorp.com to learn more about all of our employee rewards programs. FirstEnergy proudly supports workforce diversity. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, or status as a qualified individual with a disability. No recruiters or agencies without a previously signed contract. Unable to sponsor or transfer H-1B visas at this time.

Safety Safety is a core value for FirstEnergy and is essential to all of our business activities. We ensure employees have the tools, information, and processes to perform their duties in a manner that assures safety for themselves, their co-workers, our customers and the public. Our goals are to provide a safe work environment, to maintain an accident-free, injury-free workplace, and to promote and maintain public safety. To meet these goals, we dedicate ourselves to achieving world-class safety standards.

Position Classification Non-Exempt-Hourly

FirstEnergy Human Resources Team

Nearest Major Market:

Marietta

Job Segment: Secretary, Clerical, Administrative Assistant, Testing, Administrative, Technology


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