Administrative Assistant Job Description Sample
This role provides administrative support to Cargill's North America Accounting & Finance leadership and team and represents these leaders and team to the broader Cargill organization. Responsibilities of this role include handling confidential material, daily workflow including email, calendaring, travel arrangements, expense reports, meetings and facility needs. This role assists with the project management and communication needs of the team. The person in this position must be highly organized, flexible, a self-starter with strong initiative, ability to be proactive, strong follow through skills, passion and ability to improve processes and apply new technologies. This person will add value as a member of the team through strong administrative, organizational, technical and communication skills.
50% Perform daily administrative and workflow activities
Manage email and calendars for the North America Accounting & Finance leadership team members.
Arrange travel including flights, hotel, transportation, visas and other travel needs for the North America Accounting & Finance team with insights on the cost of potential options.
Complete expense reports and manage corporate card charges for leadership.
Coordinate and schedule events, trainings, and meetings, including room and food reservations and communicating to meeting attendees.
Assist with recognition and engagement activities.
Serve as safety champion to track performance and communicate messages and training.
Manage facility and IT needs, including purchasing supplies and computer hardware or software and overseeing the mobile device policy and application for the team.
Collaborate with other administrative assistants.
30% Assist with team communication
Understand the team's communication plans and ensure that actions are taken according to the plan.
Draft communications and facilitate reviews.
Prepare presentations and templates used in communications.
Coordinate town hall meetings, including the scheduling, communications, presenters, and IT, facility and media services needs.
20% Provide project management
Prepare leadership and team meeting agendas.
Capture meeting minutes and actions and distribute them to attendees.
Maintain a list of actions, periodically following up on status and communicating open items.
Relocation assistance will not be provided for this position.
Minimum Required Qualifications
High school diploma or GED equivalent
Experience in drafting communications and presentations for senior leadership.
Working experience with MS Office– specifically strong in Outlook, Word, Excel, and PowerPoint.
Strong knowledge and effective use of web-based tools – Skype, Webex, Blue Jeans, etc.
5 years of senior level administrative experience, supporting senior leadership – corporate or business leadership preferred.
Active participation in professional organizations for Executive Assistants.
Experience in coordinating large team events and meetings.
Experience in project management activities, include meeting minutes and action management.
Success Factors / Abilities
Effective time management and ability to adjust work hours as needed.
Excellent verbal and written communication skills that demonstrate a high level of professionalism.
Strong organization skills and the ability to manage multiple priorities and deadlines.
Ability to manage frequent calendar, schedule, and travel changes with a high degree of efficiency and professionalism.
Ability to remain calm during times of stress.
Strong sense of urgency.
Ability to troubleshoot issues.
Demonstrated flexibility and ability to deal with ambiguity.
Desire for continuous process improvement and demonstrated change agility.
Ability to work independently but also a strong team player, willing to help out when and where needed.
Demonstrated track record of providing pro-active solutions.
Passion to understand, stay updated and introduce new technologies.
Administrative Assistant - Clifton, NJ
Job ID: ES20191306-31690
The Electronic Warfare leadership team of Harris Corporation is seeking an Administrative Assistant to perform administrative and staff support duties for the Finance organization, Controller and Mission Solutions Business Area Director. The individual must demonstrate the highest level of personal integrity, professionalism, and work ethic as well as delivering a high level of customer service for internal customers.
Performs a variety of general administrative tasks in such functional areas including, but not limited to, finance, human resources, and program management.
Prepares documents, spreadsheets, reports and presentations (including files with embedded documents/data sources).
Creates and/or maintains appropriate logs, databases, filing (hard or soft copy), status reports/tracking.
May perform some research or data analysis tasks and report generation.
Takes and delivers messages, provide information to callers, distribute and route mail, packages and paperwork.
Will schedule and arrange meetings, trips or other events involving customer contacts.
Completes expense reports.
May be required to work extended hours.
High school diploma with 8 plus years' administrative experience. Associates with 4 plus years' experience.
Computer proficiency with large company adhoc applications.
4 plus years of experience supporting executive leadership teams.
Ability to work in a fast-paced, dynamic environment with the ability to prioritize, multi-task, and ensure tasks are completed on time, often requiring the initiative to develop and initiate processes to accomplish this.
Equally comfortable working as an individual or in a group setting and has the ability to interact with all levels of management.
Possess excellent verbal and written communication skills, quality commitment, customer focus, strong interpersonal skills and be adaptable.
Ability to use sound judgment in making decisions, adjusting priorities and meeting commitments.
Time management of tasks, projects, and schedules.
Travel planning/expense reporting.
Demonstrate a strong attention to detail and a high degree of accuracy.
Demonstrates initiative, follow up, and teamwork.
Advanced skills in utilizing personal computer software packages including but not limited to Microsoft Office (Word, Excel, PowerPoint, Outlook), PeopleFluent, PeopleSoft, Concur.
Please be aware many of our positions require the ability to obtain a security clearance. Security clearances may only be granted to U.S. citizens. In addition, applicants who accept a conditional offer of employment may be subject to government security investigation(s) and must meet eligibility requirements for access to classified information.
By submitting your résumé for this position, you understand and agree that Harris Corporation may share your résumé, as well as any other related personal information or documentation you provide, with its subsidiaries and affiliated companies for the purpose of considering you for other available positions.
Harris is an Equal Opportunity/Affirmative Action Employer. We consider applicants without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, or membership in any other group protected by federal, state or local law.
Candidates will support Environment, Health and Safety by fulfilling the Harris EHS Policy, complying with Harris EHS programs and applicable regulations, and striving for continual EHS improvement.
Apply SAVE FOR LATER
a joint venture of Berkshire Hathaway and Jefferies Financial Group, is a leader in the
commercial real estate industry, offering a robust suite of services to our
multifamily and commercial property clients. Powered by deep relationships and
industry-changing technology, our people sell, finance, and service commercial
real estate, providing support for the entire life cycle of our clients'
assets. Our unique ownership structure allows us to put the client's interests
first and creates a marketplace that delivers a superior experience.
people are our greatest strength and make Berkadia a great place to work,
creating an environment of trust, mutual respect, innovation and collaboration.
We invest in our people through our commitment to training, product development
and enhancements in technology making Berkadia a truly innovative and
Administrative Assistant will provide general administrative support for
several Berkadia Teams.
administrative support for the Executive Assistant team including
telephone/email communications, scheduling, processing incoming and outgoing
mail, ordering office supplies, office equipment maintenance and operation,
inventory control and file creation and maintenance - both electronic and hard
remote support for field offices as needed.
cover receptionist duties, including answering phones, greeting visitors, accepting
monthly (or as needed) expense reports for office staff.
electronic files for all incoming and outgoing correspondences.
in email and electronic file management, keeping detailed records and maintaining
high levels of organization.
duties and responsibilities as required by business.
someone will need to be successful in this role
computer skills, including mastery of Word, Excel, and Outlook.
to work with tight deadlines in a team environment.
to multi-task and stay organized.
a strong attention to detail.
excellent verbal and written communication skills.
/ MINIMUM QUALIFICATIONS
School Diploma, GED/equivalent certification or equivalent military experience;
College degree in a related field preferred;
of two (2) years of professional experience, preferably in an administrative
Berkadia is an equal opportunity
employer and affords equal opportunity to all applicants and employees for all
positions without regard to race, color, religion, gender, national origin,
age, disability, veteran status or any other status protected under local,
state or federal laws.
We invite applications from candidates with the following experience:
Background in A/P, A/R and general office skills.
Document management/QA skills are a plus.
Minimum education of a high school diploma or GED equivalent.
Previous experience processing invoices, accounts payables, and time and expenses, an advantage
Proficiency in Microsoft Office applications (Outlook, Word, and Excel).
Strong attention to detail, organizational, and QA/QC skills.
Strong interpersonal, and written and verbal communication skills.
Ability to multi-task, work in a fast-paced environment, and be a team-player.
Must be authorized to work in the United States.
Responsibilities will include, but not be limited to:
The position will be located in our Hattiesburg, MS office.
Process time and expense entries.
Complete QA/QC processes of various accounting deliverables (invoices, timesheets, and expenses).
Make necessary expense billing copies.
Archive invoices and project authorizations in PiMS and/or Sharepoint
Work with office equipment vendors
Provide timesheet and expense report processing assistance
Professional and positive demeanor
File related accounting documents.
Answer phones and direct calls as needed
Temp to perm position
We are an equal opportunity employer and value diversity at our company. We do not discriminate, and take positive steps to create an inclusive culture.
The Administrative Assistant - Title will be responsible for the intake and ordering of all new applications and the preparation of title policies for issuance.
Responsibilities include but are not limited to:
Word processing of title insurance policies and typing of reports.
Copy of title insurance policies.
Word processing of letters.
Telephone contact with clients and lending institutions and title searchers.
Follow-up on policy issuance requirements through lists/letters.
File, move, and adjust files.
Prepare and review endorsements.
Receive cover records, log them, and pull files.
Order cover records to pick up recorded documents.
Order supplies when needed.
Log policies in register.
Backup Closing department
Basic PC skills including email, Microsoft Word, Excel.
Excellent typing skills.
Excellent verbal and written communication skills.
Ability to prioritize and organize assignments.
Must be detail oriented and possess a team player attitude.
High School Diploma or GED and a minimum of one year's related work experience in a title insurance company.
Business or technical school certificate with related work experience preferred.
As a Team Assistant, you will provide support to an agent team lead at Compass, to ensure the team can focus on what they do best. Anticipating the needs of the lead and the team, you resolve operational and administrative issues before they arise. You represent the team, serving as a great first impression and the initial point of contact. You will be responsible for incoming requests, directing emails and calls to appropriate contacts, flow of correspondence, and more.
This position will not be a member of the Compass Employee Team. In this role you will be employed directly by an Agent Team that hangs their real estate license with Compass.
The Agent Team Assistant Will:
Build efficiency and effective responsiveness into existing operations, and help define new operational strategies
Work closely and effectively with the team lead to keep them well informed of upcoming commitments and responsibilities and follow up as necessary
Manage external requests and retrieve messages on behalf of the team lead, providing effective communication to both parties as appropriate
Coordinate calendars and schedule relevant meetings and travel arrangements
Assist with other related clerical duties as required by the team
Assist with ad-hoc projects depending on needs of the office
What We're Looking For:
1-2 years of administrative support
Proficiency with Google suite of products (docs, sheets, slides)
Strong written and oral communication
Experience supporting C level executives is preferred
Ability to use office equipment, including copiers/scanners etc.
B.A / B.S degree or equivalent experience
Excellent organizational and time management skills
Strong interpersonal skills and ability to multitask in a fast paced environment
Pleasant and professional demeanor at all times with great attention to detail
Expectation of confidentiality on all business matters
Real estate license is not required, but is a plus
This role will not be employed by Compass. Any compensation will be paid by the Agent Team.
HealthDrive delivers on-site dentistry, optometry, podiatry and audiology to residents in long-term care, skilled nursing and assisted living facilities. Each specialty offered by HealthDrive is one that directly impacts the quality of daily life for the deserving residents we serve. HealthDrive connects patients in need of vital healthcare to doctors committed to dignity and excellence.
This position will be responsible for administrative duties for the Corporate office and provide administrative support to the CEO, CFO, and occasionally others.
This is a full time benefits eligible position in our business casual Wellesley office.
Assist the CEO, CFO and other senior staff with project work
Make travel arragements for executives, particularly the CEO who travels extensively
Assist in completing mileage and travel expense reimbursement reports
Assist in completing payroll reports
Draft memos and other written communications
Prepare reports and presentations using MS PowerPoint, Excel and Word
Arrange and manage meetings:
O Research and book hotels/meeting rooms
O Arrange food deliveries
O Prepare slides and handouts
O Send/track invitations
- Other duties and responsibilities as assigned
Excellent Interpersonal skills and the ability to maintain confidentiality of privileged information gained
Strong organization, judgment & prioritization skills
Must have excellent communication skills: verbal, interpersonal and written including strong spelling and grammar skills and basic mathematical calculations
Must have strong ability to self-direct
Strong customer service attitude
Proficiency in Microsoft Office (Excel, Word, Powerpoint) applications and others as required
Associates Degree required; Bachelor's Degree preferred
Main Line Health is suburban Philadelphia's most comprehensive health care resource with over 11,000 employees, offering a full range of medical, surgical, obstetric, pediatric, psychiatric and emergency services. This organization is composed of five hospitals, a medical research institute, physician practices and other specialized facilities and services. Recognized as a Magnet system, Main Line Health is committed to the highest standards of patient care, education and research.
Paoli Hospital, a Magnet® designated hospital nestled in picturesque Chester County, recently celebrated its 100th year. Nationally recognized for quality care, Paoli Hospital, a 231-bed, not-for-profit acute care hospital, continues to take healthcare to a new level in the communities it serves.
In 2017, Paoli Hospital was re-accredited as a Level II Trauma Center, the only one in Chester County. Paoli Hospital's award-winning Patient Care Pavilion, with all private rooms, incorporates elements of design that are proven to improve clinical outcomes and enhance patient safety and healing, and contributes to the superior patient experience.The Hospital has received Magnet® designation by the American Nurses Credentialing Center (ANCC), the nation's highest award for recognizing excellence in nursing care.
With distinguished physicians, exemplary nurses and collaborations with prestigious research programs, Paoli remains the model for excellence in patient care.
Why Work at Paoli Hospital?
Our physicians and employees speak highly of the work environment at Main Line Health. We have been consistently ranked by Best Places to Work in PA and the Philadelphia Business Journal.
Main Line Health also ranks among Modern Healthcare's top 100 places in the nation to work in healthcare. We have made it our mission to provide patients with a superior patient experience. This translates to the consistent delivery of safe, high quality clinical care in the absence of preventable harm.
We are committed to providing exceptional care with empathy and compassion for people at all stages in life. Our Diversity, Respect and Inclusion Initiative celebrate our differences and our similarities. Ultimately, we want everyone to feel respected for who they are.
Turn your job into a career by joining Main Line Health!
The Administrative Assistant will provide a variety of administrative and secretarial services to assist in the professional and effective operation of the department. The Administrative Assistant will assist with general office duties to support the functions of the department including, but not limited to handling phone calls, typing and distributing correspondence, scheduling meetings and locations, coordinating audio visual requests, recording and processing minutes, sorting and prioritizing mail, filing, data entry, and ordering office supplies.
1.High School Graduate or equivalent required.
2.Associate degree or graduate of secretarial/business school preferred.
1.Three - five years recent Administrative Assistant experience required.
2.Experience in confidential environment preferred.
3.Excellent secretarial and organization skills
4.Medical Terminology may be required for some positions
5.Advanced Knowledge of Microsoft Software, Word, Excel and PowerPoint
6.Proven ability to use advanced components of PC, including Microsoft Word, Excel, Outlook, PowerPoint, Windows applications, Data management systems.
7.Excellent typing and grammar skills; familiarity with business correspondence formats; ability to communicate effectively with physicians, administration, employees and vendors.
8.Ability to type a minimum of 60wpm required.
9.Careful attention to detail; accurate proofreading skills mandatory.
10. Ability to manage projects independently, think creatively, problem-solve; willingness to help achieve team goals.
We offer competitive compensation and outstanding comprehensive benefits including tuition reimbursement, 403B matching savings plan, a pension plan, and a generous paid time off program..
Applicants must certify that they have not used tobacco products or nicotine in any form in the 90-days prior to submitting an application to Main Line Health. This will be verified during pre-employment testing.
We are an Equal Opportunity Employer. Please, no agency calls.
Administrative Assistant/Office Coordinator
CSA Service Solutions, headquartered in Austin, Texas, is a fast-growing national technical services company providing maintenance, repair and installation services to OEMs in the Healthcare, Laboratory, Self-Service Kiosk, and Critical Power sectors. CSAs customer-centric model enables the Company to customize and deliver the highest quality solutions to its blue-chip and emerging client base. CSAs portfolio of services includes:
On-site technical field support, including maintenance & repair
FDA field change orders (recalls)
Bench repair and remanufacturing
Contract manufacturing and logistics
FDA compliance and validation
Training and education
GENERAL DISCUSSION OF RESPONSIBILITIES, MISSION AND STRATEGY
We are looking for a dynamic Office Coordinator who is passionate about our core mission to customize and deliver the best and highest quality solutions to our customers. The Office Coordinator will support the company's mission, vision, and values by exhibiting the following traits: Trust, Respect, Accountability, Innovation, Teamwork and Servant Spirit.
The ideal Office Coordinator candidate is organized, personable, and detail-oriented. This is primarily an administrative support position demonstrating a solid customer orientation, great organizational skills, and being agile and flexible in the performance of the job. They will coordinate various office tasks and functions to ensure office operations run smoothly at all times. Tasks include, but are not limited to, front desk management, answering phones, maintaining office supplies, and scheduling meetings and appointments.
Greet and assist visitors with a high level of courtesy and kindness, providing support as needed when they arrive at the office
Coordinate office activities and operations to secure efficiency and compliance to company policies
Coordinate with IT department on all office equipment
Assist in-house or off-site activities, like parties, celebrations and conferences
Track and maintain stocks of office and kitchen supplies and place orders when necessary
Creation of associate IDs, business cards
Maintain files and records with effective filing systems
Create and update records and databases with personnel, financial and other data
Follow office workflow procedures to ensure maximum efficiency
Must be willing to perform ad hoc assignments, miscellaneous administrative duties and special projects as assigned
DISCUSSION OF PERSONAL CHARACTERISTICS AND FIT
Proven ability to work in a dynamic fast-paced environment with the aptitude to handle multiple projects independently and establish priorities
Ability to interact effectively with all levels of personnel and provide excellent customer service
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form
Ability to communicate both verbally and in writing with multiple levels of employees and leadership
Proven ability in developing and maintaining effective internal and external relationships
- The individual identifies and resolves problems in a timely manner and has the ability to anticipate, exercise initiative, troubleshoot, and solve problems on the fly with minimal direction
- Attention to Detail
- Job requires an accurate eye and thorough follow-through when completing work tasks
Planning/Organizing The individual prioritizes and plans work activities, uses time efficiently and develops realistic action plans
Safety and Security
- The individual actively promotes and personally observes safety and security procedures, and uses equipment and materials properly
Organizational Skills The individual must have excellent organization skills with the ability to work under tight deadlines and handle multiple, detailed oriented tasks
Must exercise proper discretion when handling assignments of a discreet nature and when dealing with sensitive material
Comply with all company policies and procedures and adhere to company standards
Minimum Education and Experience
High school diploma with a minimum of 3 years related experience; Or
Trade school/professional school certificate and 2 years related experience; Or
Associates degree with a minimum of 1 year of related experience
Proficient in Microsoft Suite and web-based computer applications/programs
Working knowledge and experience with Visio, Sharepoint, Adobe Acrobat
WORK ENVIRONMENT AND PHYSICAL DEMANDS
Ability to lift and carry 50 lbs and push up to 100lbs unassisted
Ability to sit, stand, bend, and reach for long periods for time exceeding 4 hours.
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified. CSA retains the right to change or assign other duties to this position.
CSA Service Solutions, LLC is an equal employment opportunity employer and considers all applicants without regard to race, color, religion, national origin, ancestry, citizenship, gender, marital status, pregnancy, age, physical or mental disability, genetic information, military service status, or any other basis protected by federal, state or local law.
This Employer participates in E-Verify, a service of DHS and SSA.
My signature below acknowledges that I have read, understand and am able to perform all duties listed in the above job description.
Available Position: Receptionist
Client Facility: 415 A Oser Ave., Hauppauge, 11788
7.5 hours per day
Assignment Duration:ASAP to 10/23/2020
BASIC DUTIES AND ILLUSTRATIVE TASKS
1. Answer phones.
2. SNAP applications.
3. SNAP recert applications (done monthly).
4. Wage data entry in TABS quarterly.
5. Enter RE Code 35 in eMedNY daily.
6. BC (Birth Certificate) application.
8. Shredding and filing as needed.
9. Complete food stamp card request.
10. Maintain Medicaid and SNAP card logs. QUALIFICATIONS:
- Minimum of a High School Degree
- Ability to work under pressure
- Good verbal and written skills
- Strong computer skills including Excel and Word
- Ability to prioritize and multi task
- Reliable, detail oriented, flexible, team player
- Minimum of two years of experience.
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