Administrative Clerk Job Description Samples

Results for the star of Administrative Clerk

Administrative Coordinator / Administrative Clerk / Accounting Clerk

Job Description

Privately held, growing, stable specialty subcontractor representing the best products in space management has an outstanding opportunity for an Administrative Coordinator / Administrative Clerk / Accounting Clerk who is detailed, organized and accurate.

  • Are you an Administrative Coordinator / Administrative Clerk / Accounting Clerk who thrives in accomplishing a variety of day to day office, accounting and clerical tasks?
  • Are you an Administrative Coordinator / Administrative Clerk / Accounting Clerk capable of completing every task through to the end with strong focus and detail?
  • Do you have a strong methodical deliberate approach to all tasks to ensure office/accounting operations run smoothly?

If this sounds like you we would like to talk with you about joining our team as an Administrative Coordinator / Administrative Clerk / Accounting Clerk!

Administrative Coordinator / Administrative Clerk /Accounting Clerk

  • Enter, process and maintain jobs and job backlogs throughout completion of each sale
  • Waivers of lien
  • Meticulously examine contracts with strong attention to detail with dollar amount, billing cut offs, bond requirements, insurance, certified p/r and warranty requirements, double check scope requirements and execute contracts
  • Analyze and improve annual insurance premiums and determine monthly costs
  • Determine hourly labor rates for job costing
  • Maintain company credit card receipts as well as maintain and organize filing system among other administrative tasks as needed

Administrative Coordinator / Administrative Clerk / Accounting Clerk

  • Bachelor's Degree - in Accounting/Finance
  • Ideal candidate will have experience in Construction or Architecture

In addition to benefits, the Administrative Coordinator / Administrative Clerk we offer an above industry standard commensurate with experience.

  • Serious applicants only

The next step and requirement in the process is to complete a Culture Index survey which will take less than 7 minutes. Simply copy and paste the following link into your browser and press enter:

Company Description

Modernfold Chicago, Inc., is a specialty subcontractor that represents the best products in space management solutions. As a family owned business, we take pride in treating our employees, manufacturers and customers with the utmost respect. Our goal is not simply to “sell” a product, but to establish long-lasting, personal relationships through a foundation of honesty, integrity and hard work. As long as we adhere to these principles, success and profitability will follow.

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Access Control Clerk / Administrative Clerk

Access Control Clerk / Administrative Clerk Location:Miami, FL Salary Range:DOE Exempt/Non-Exempt:Non-Exempt Benefits:For full time employees: a choice of medical benefits, dental and vision, 401k savings plan, and much more Employment Type:Full Time Employer:Other Description: Are you process and detail oriented?

Do you have strong administrative skills? Do you have a Secret clearance? If so this position may be for you... A SECRET CLEARANCE IS A REQUIREMENT FOR THIS POSITION.

SUMMARY Processes visitors for access to the base, determines authorization of all individuals from automated files and records all entries to and departures from the Base. Process payroll and verify accuracy of timecards, operates PBX or multi-line telephone system to answer incoming calls via phone or radio and directs callers to appropriate personnel by performing the following duties. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.

Other duties may be assigned. Determines base access authorization from automated files. Resolves access issues with Chief of Security or other base management.

Records all entries to and departures from the base in the automated system. Retrieves messages from voice mail and forwards to appropriate personnel. Know the key people who need to be reached in emergencies.

Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department. Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable. Answers questions about organization and provides callers with address, directions and other information.

Monitors visitor access and issues passes when required. Serves as relief Dispatcher in the SOC. Performs other clerical duties as needed.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE: High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience. Experience with computers and working with local area networks is preferred.

PHYSICAL DEMANDS: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear.

The employee frequently is required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; and taste or smell. The employee must frequently lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee is occasionally exposed to fumes or airborne particles.

The noise level in the work environment is usually moderate. Guest Services offers competitive pay and excellent benefits, including Paid Time Off and a generous 401(k) Match. Veterans, Minorities, People with Disabilities and Women especially encouraged to apply.

Guest Services, Inc. is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status.

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Administrative Clerk (Ptl Field)

Are you looking for a solid career with an opportunity for growth? Penske Truck Leasing Now Hiring an Administrative Clerk!

Position Summary:

Our Administrative Clerk is responsible for ensuring that our office administrative processes run smoothly, and to help provide our customers with the excellent customer service that we are known for. You will be responsible for accounts payable, receivables, repair and purchase orders, and other administrative duties to help us run our business efficiently.


Penske values the well-being of our employees and their families. That's why we offer competitive wages and a wide range of benefits, including medical and dental insurance, 401K and pension plans, flexible dependent care and medical spending accounts, spouse and child life insurance, employee referral bonus, and discounts with Penske partners.


-Greet and assist customers and visitors via phone, email, and face-to-face interaction

-Manage incoming and outgoing mail, and respond to correspondence as appropriate

-Prepare, issue, and mail receipts, bills, policies, invoices, warranties, statements, and checks

-Assist with inventories and related ordering, accounting, and return processes

-Manage office supply inventory

-Maintain personnel and other files

-Other projects and tasks as assigned by supervisor

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Administrative Clerk

Job Description

Waseca, MN

Duration: 4+ Months

General Description:

  • The need is expected to be to the end of the year. 

  • The one requirement is that there will be travel to project sites from these 2 hubs on a regular basis (mileage will be reimbursed). 

  • Driving to the sites could be as much as an hour to an hour and a half. 

  • Milelage reimbursed / Drive time paid

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Administrative Clerk

Basic Function: Provides administrative and clerical assistance for the administration of Kent State University and department programs and projects.

Characteristic Duties and Responsibilities: Assists in the administration of department programs and projects; ensures compliance with policies, procedures, and regulations originating within and outside the University (e.g, athletic association regulations, various national testing agency procedures, etc.); provides technical advice and information to aid administrator in decision making; answers questions and resolves administrative and budgetary problems. Serves as liaison and acts on behalf of administrator in regular dealings with persons within (e.g., faculty, professional and supervisory staff, etc.) and outside the University (e.g., representatives of agencies, professional contacts, etc.); represents administrator at meetings and conferences; may make presentations at meetings and conferences.

Compiles information for reports disseminated within and outside the University. Composes correspondence to students and others concerning requests for information or processing of forms; may mail standard response letters (i.e., form letters) for routine requests. Provides clerical support for programs and projects; prepares and processes forms; maintains a system of paper and/or computerized files.

May train and direct student or temporary employees; may participate in training new employees. Performs related duties as required. Minimum Qualifications:

High school diploma or equivalent. A minimum of one year responsible experience in an office or business setting. Required Knowledge, Skills, and Abilities: 1.

Ability to gather, collate, and classify information according to established methods. 2. Ability to define problems, collect data, and draw valid conclusions. 3. Ability to apply policies and procedures. 4.

Ability to resolve problems independently and make decisions. 5. Skill in interpersonal communication to effectively interact with University personnel and public in person and over the telephone (e.g., to explain policies and procedures, answer routine questions). 6. Skill in public speaking, if required by position. 7.

Ability to read and comprehend a variety of written material. 8. Skill in written communication (e.g., to compose reports, correspondence and memos). 9. Knowledge of bookkeeping/accounting procedures and terminology, if required by position. 10.

Skill in typing (i.e., 35 net words per minute), if required by position. 11. Knowledge of office practices and procedures. 12. Knowledge of standard procedures for alphanumeric filing. 13.

Ability to operate various office equipment (e.g., calculator, copy machine, facsimile machine, etc.). 14.

Ability to operate a computer for word processing, data entry/retrieval, and data management; knowledge of specific software may be preferred. 15. Ability to perform basic mathematics (e.g., add, subtract, multiply, and divide whole numbers, fractions, and decimals, and to calculate percentages). Other Requirements:

Licenses and/or certifications related to a specialized area (e.g., aviation), if required by position. Internal Number: 999632

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Plant Administrative Clerk

Who We Are: Ball Corporation is a supplier of high quality metal packaging for beverage, food and household products customers, and of aerospace and other technologies and services, primarily for the U.S. government. Our approximately 18,700 knowledgeable, motivated and customer-focused employees share Ball's high regard for mutual respect, integrity and ethical conduct. Founded in 1880, Ball Corporation was originally known for the glass canning jars your grandmothers used to use. Today, Ball makes packaging that enables delivery of safe, nutritious food and beverages and convenient household products to consumers around the world. Ball Aerospace is known for its contributions in support of space and Earth science, exploration, national security and intelligence programs. Ball's largest business is the manufacture of recyclable beverage cans and ends. A lot of engineering and technology goes into making beverage packaging at speeds of more than 2,000 cans a minute. We operate beverage can facilities in the Americas, Europe and Asia - about one in every four beverage cans in the world is made by Ball - and our products are used by the most recognizable beverage brands in the world. Ball is a Lean/SixSigma environment – exposure to these tools and methods is preferred. This is for our new, state-of-the-art beverage packaging plant in Goodyear, Ariz.

Job Duties: Primary Purpose of Position: Provides technical and administrative support to all departments as directed. Essential Functions and Responsibilities: * Complies with established job safety practices, policies and procedures as specified in plant and corporate directives for the safe performance of the work assignment.

  • Supports and follows the guidelines of the food safety system.

  • Originates various reports in area of responsibility under the direction of management.

  • Processes accounts payable, weekly hourly payroll, garnishments, manual checks, expense reports, petty cash, dunnage receipts, scrap worksheets, and/or metal receipts as required.

  • Handles phone inquiries concerning respective area.

  • Originates records, files and reconciles information pertaining to respective area under the direction of management.

  • Operates data processing and word processing equipment, reports computer system problems, and performs computer functions for area of concern.

  • Distributes reports as needed under the direction of management.

  • Frequently interacts with plant personnel, by phone and in person, to resolve concerns and answer questions.

  • Supports and maintains payroll deduction programs, including garnishments.

  • May perform receptionist duties, which may include switchboard, purchasing clerical support, mail distribution and filing.

  • Reports computer system problems and performs computer functions for area of concern.

  • May set up product shipments.

  • May monitor outstanding pick-up numbers.

  • Checks and corrects unmatched master bills of lading.

  • Checks stroke counts and corrects as necessary.

  • Responsible for maintaining the accuracy and review of the hourly labor tracking system, if applicable.

  • Responsible for maintaining the accuracy and updates of the plant voicemail systems, if applicable.

  • Monitor and maintain the administration of the plant storeroom function, if applicable.

  • Maintains direct support to all departments and employees for spare parts, tooling and supplies.

  • Maintains all company property within the storeroom, if applicable.

  • Maintains good housekeeping in the storeroom and related loading dock areas.

  • Performs general housekeeping for respective area.

  • Provides administrative support related to bargaining unit activities (if applicable) to include:

  • Accident and Sickness administration * maintaining seniority and crew rosters * vacation tracking

  • Trade Day program * preparing postings related to job bids

  • Procures plant supplies, other direct material, services and equipment.

  • Expedites all open orders to ensure timely delivery.

  • Selects mode of transportation for all incoming and outgoing shipments for all items other than metal or finished goods.

  • Accesses, inputs, and retrieves information from the computer.

  • Initiates, reviews, and follows all standard operating procedures (SOPs) for area of responsibility.

  • Establishes and maintains effective work relationships within the department, the division, the group, and the company. Includes ability to handle stress and to interact with others so as to establish and maintain a positive and productive work environment and minimize personal conflicts.

  • While the regular working cycle of this position is usually five days on (Monday-Friday), this job may include working weekends (Saturday and Sunday), working hours may vary as specified by management. Incumbent must be able to work overtime on a regular basis and/or be on call as directed by management.

  • Regular and predictable attendance is required between the assigned start and end times of work.

  • Assures and maintains safe and healthful working conditions while enforcing safety rules and regulations.

  • Performs duties without posing a direct threat to anyone or to property. Direct threat is defined as a significant risk of substantial harm that cannot be eliminated or reduced to an acceptable level by reasonable accommodation.

  • Works under general supervision.

  • Communication. Ability to communicate effectively, write effectively, read, comprehend, and follow complicated verbal and written instructions.

  • Ability to meet the knowledge, skills, abilities, physical requirements, and working conditions set forth in this position description and on the attached Physical Demands Assessment.

  • Maintains an awareness and complies with hazardous waste management and other environmental management requirements in the workplace by attending scheduled training sessions.

  • Communicates with the emergency coordinator (EC) or Environmental Focal Point/Environmental Manager (EFP/EM) regarding environmental management activities.

  • Understands and responds effectively to EC directions during emergencies by being familiar with emergency procedures, equipment, and systems, as necessary. Implements contingency plan to the level required by the position.

  • Understands, completes, and maintains environmental documentation for which the individual is trained, or as directed by the EC, EFP, or EM (i.e., inspections, labeling, record keeping, maintenance of equipment, etc.). Reports to the EC, EFP, or EM on the status of assigned responsibilities.

  • Recognizes waste streams and minimizes waste generation, through prudent use of materials, proper disposal and segregation as directed during training or by the EC, EFP/EM. Understands and practices proper accumulation and storage requirements for wastes.

  • Complies with environmental regulations when using, dispensing, or handling hazardous and non-hazardous materials and wastes. Position Requirements: * Broad training in a related field usually acquired through high school education or equivalent.

  • Job-related experience for 2 years minimum.

  • Working knowledge of the following areas:

  • Clerical support functions to include typing, filing, data processing, accounting, purchasing, and switchboard operations.

  • Ability to apply independent evaluation, selection, and substantial adaptation and modification of the standards for their area of responsibility.

  • Ability to operate and functionally use a computer.

  • Ability to perform basic mathematical calculations.

  • Must be able to handle sensitive related and proprietary information in a confidential manner.

  • Performs such individual assignments as management may direct.

  • Must follow company policies, procedures, practices, and standards of conduct as outlined in the Ball Corporation manuals.

  • Must maintain professional competence, ethical integrity, knowledge, and skills. Relocation: Relocation for this position is Available Ball Corporation offers comprehensive benefits packages, including paid holidays/vacation, affordable medical, dental, life insurance, tuition reimbursement, ESPP, and retirement plans. EEO Statement:

Equal Opportunity EmployerMinority, Female, Disabled, Lesbian, Gay, Bi-sexual, Transgender and Veterans.Job Title: Plant Administrative Clerk Job ID: 661444 Location: AZ - Goodyear Full/Part Time: Full-Time Regular/Temporary: Regular

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Administrative Clerk - Bi-Lingual Spanish/English

Job Description

Administrative Clerk at Busy Office

Our growing home care agency is looking to hire a resourceful, versatile administrative clerk to join our busy office.

Duties will include but are not limited to:

· Customary administrative duties: faxing, scanning, phone calls, data entry

· Reception desk: heavy call volume, great all guests

· Updating spreadsheets

· Collating


· High School Diploma

· Office work experience

· Spanish/English Bilingual

· Extensive knowledge in Microsoft Office Suite

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Administrative Clerk - Amtrak - Oakland


About Aramark Aramark (NYSE: ARMK) is in the customer service business across food, facilities and uniforms, wherever people work, learn, recover, and play. United by a passion to serve, our more than 270,000 employees deliver experiences that enrich and nourish the lives of millions of people in 22 countries around the world every day. Aramark is recognized among the Most Admired Companies by FORTUNE and the World’s Most Ethical Companies by the Ethisphere Institute. Learn more at or connect with us on Facebook and Twitter.


Job Summary: Administrative Clerks are responsible for assisting managers with administrative tasks such as ordering inventory and logging invoices. This individual works closely with the Production Manager/Location Manager to ensure that products are ordered, logged and reported in a timely fashion.

Essential Tasks and Responsibilities: + Enter data and process invoices in Prima

  • Maintain unit invoice logs + Analyze inventory and production results on weekly inventory report + Order supplies when needed

  • Maintain files at the location

  • Print menu signs and post updated menus on the campus dining website + Request promotional materials from the marketing department + Complete production sheets to print recipes two days prior to use + Monitor submission of inventory counts and payroll hours by specified weekly deadlines + Prepare communication materials for the hourly staff including, but not limited to: bulletin boards, schedules, memos, etc.

  • Maintain a professional image + Ability to remain stationary for a period of time + Repetitive motion is required; involving typing, filing and use of hands and wrists.

Additional Job Functions: + Complete special projects as needed + Complete any task requested by a supervisor or member of the Aramark management team.


Required Qualifications: + Strong computer skills and proficiency in Microsoft Office programs + Strong problem solving and analytical skills + Excellent communication skills ,

organization skills and attention to detail Desired Qualifications: + High school diploma or equivalent + 2 - 3 years work experience in food service + Ability to walk and stand for extended periods of time

Work Environment: Unit offices, back-of-house, and other locations on campus. #Monster Aramark is an EQUAL EMPLOYMENT OPPORTUNITY/AFFIRMATIVE ACTION employer – Minority/Female/Disability/Veteran

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Administrative Clerk

General Responsibilities:

Part Time Administrative Clerk

Job Responsibilities + Supplies inventorying and ordering + Vehicle Incident Report Compliance and research + Vehicle Inventory and scanning lot + Calling vendors for vehicle status + Payment to vendors + Enter comments in inventory control system + Vehicle Damage Assessment invoice collection

  • Vendor board updated + Assist Managers with Transporter coverage and functions + Purchasing card receipt approving / reconciliation

  • Body Damage spreadsheet tracking + Keying / scanning vehicle moves + Report and paperwork processing + Setup vehicle tows + Windshield / tires ordering + Tag ordering + On property driving

Mandatory Requirements: Skills:

  • Strong organizational skills and have the ability to multitask.

  • Must have good customer service skills.

  • Strong typing skills.

  • Proficient in Microsoft Office: Word, Excel and Powerpoint

Preferred Requirements : Hertz is a Drug-Free Workplace. All employment is contingent on successful completion of drug and background screening EEO/AA: Females/Minorities/Disabled/Vets

Job ID138456# Positions1

LocationUS-FL-Eglin AFB



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Administrative Clerk

Job Description

Administrative Clerk Job Summary

Follow established procedures and guidelines to provide timely and effective clerical support to an office, business unit, department, or other organization group. Gather, compile, and verify information and enter it accurately into documents such as reports, presentations or forms; and office systems such as databases or spreadsheets.

Administrative Clerk Duties And Responsibilities

  • Code and sort documents so they can be accurately processed or filed.
  • Make standard calculations to accurately compile and report statistics.
  • Respond to, or redirect, routine inquiries from external or internal sources about the organization, its activities, or processes so callers/visitors are answered promptly and accurately.
  • Communicate with external equipment suppliers (for example, vendors of photocopy, printing or fax machines) to arrange equipment service and repair.
  • Perform other routine administrative activities according to the organization's established procedures.
  • These activities may include answering telephones, taking messages, distributing incoming mail, preparing outgoing mail, photocopying, filing, operating office equipment and maintaining office supplies or other inventory.

Administrative Clerk Requirements And Qualifications

  • Proficient in the use of computers, including database software, document management software, and Microsoft Office
  • Prior secretarial experience preferred, 
  • Strong communication skills; ability to interact productively with supervisors, peers, and subordinates
  • Superb organizational skills
  • Excellent time management
  • Type 35 WPM
  • High school diploma or equivalent required

This is a temp to hire opportunity with our established client who is looking for career minded professionals!  I look forward to talking with you after reviewing your qualifications!

Company Description

Employing over 6,500 recruiting experts through approximately 1,100 offices and client-dedicated locations, Randstad North America provides outsourcing, staffing, consulting and workforce solutions within the areas of engineering, finance and accounting, healthcare, human resources, IT, legal, life sciences, manufacturing and logistics, office and administration and sales and marketing.
Randstad North America is a wholly-owned subsidiary of Randstad Holding NV, a 20.7 billion global provider of HR services. Through its unique approach of delivering HR innovation with human interaction at the center, Randstad secures and manages a workforce of more than 100,000 people for thousands of clients each week. As a trusted partner in the post-digital world of talent, Randstad advances the careers and business success of our candidates and clients through a combination of the best of high-tech and high-touch processes.

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