Administrative Clerk Job Description Sample
SALES DEPARTMENT POSITION SUMMARY (32 hours requested per week): It is the primary responsibility of the Administrative Clerk to assist the Sales Coordinator with daily duties and tasks. This position also provides clerical support for all Sales Managers and assists the Director of Sales as needed. All duties are to be performed in accordance with departmental and Circus Circus Reno policies, practices and procedures.
The Administrative Clerk performs divers secretarial and administrative activities. Key responsibilities include: Initiating special reports, composing routine correspondence, and compiling statistical and budget information, and providing communication with all levels of DHS personnel to gather and convey information.
5 years' experience
Excellent analytical, secretarial and organizational skills required. Appliccan must be detail oriented and proficient in Microsoft Word and Excel.
Good interpersonal relations, public relations, and communication skills are required. Must have an interest in and ability to provide direction to students.
Skills tests will be administered.
This is a 12-Month Position.
Administrative Clerk for Local Physician's Practice - FT
Responsibilities include all front office functions including patient relations, appointment scheduling, telephone duties, patient registration, insurance verification, handling medical records, filing, cashiering, and computer work.
Duties include but are not limited to:
Working at the reception desk
Communicating with patients and providers
Scheduling, canceling, and rescheduling patient appointments
Reminding patients of upcoming appointments and tracking missed appointments
Answering multiple telephones and accurately documenting messages
Forwarding telephone calls appropriately and following up on return calls
Checking-in patients and properly documenting registration
Insurance verification and verification of patient demographics
Filing medical records
Retrieving medical records and delivering to appropriate providers or department
Filing patient and administrative files
Copying and faxing duties
Collecting co-pays and cash from patients, getting authorization on credit cards
Entering charges, payments, and balancing the day in the computer
Practice and adhere to the "Code of Conduct" philosophy and "Mission and Value Statement".
Knowledge of basic office equipment including copier, fax machine, and computer
Skill in dealing with interpersonal issues and customer relations
Ability to handle multiple priorities at once with minimal supervision
Ability to comprehend and follow written and verbal instructions
Ability to organize and communicate clearly
Ability to maintain confidentiality of patient and employee information
- A high school diploma or GED is required
- Less than one year of experience is required, however, one to three years of experience is preferred
BaronHR Technical is recruiting an Administrative Clerk to work for a top company in Aberdeen Maryland. This is a 6 month contract position.
Hours: Monday-Friday, 6am-2:30pm (schedule may adjust due to business needs)
Duties and responsibilities include but are not limited to:
Must Be able to work independently
Must be Organized
Good Mechanical aptitude
Maintain parts inventory.
Pick up parts from dock(when necessary)
Receive parts into inventory per PepsiCo guidelines.
Proper flow of paperwork
Daily, weekly and yearly inventories
Locating parts for plant personnel, reducing costs and avoiding Downtime.
Certified to use Oracle and Avantis to receive parts, services, and complete paperwork.
Adjust inventory levels as needed to prevent downtime.
Package/crate parts for shipment.
Pre-kit parts for work orders.
Research parts through the Internet, manuals, prints, drawings and vendors.
Must have the ability to effectively communicate with all levels of the organization (Mechanics, Operators, Admins, Resources, BULs and LT).
Strong knowledge of electrical and mechanical parts.
Good computer skills to include use of Excel, Word, and the internet.
Will be required to get a forklift license
Maintain a safe and food safe area
Great Housekeeping Practices
Under the supervision of the Corporate Executive Assistant, this Administrative Clerk provides primary support for and maintenance of the document control management system.
Essential Functions (includes but may not be limited to)
Accurately scanning resident files into the Global Search system includes removing paperclips, staples, post it notes, etc. before scanning;
Ensures that documents scanned are in order, facing the right way, etc.;
Coordinates archival activities for controlled documents;
Manage the arrangement of the shredding;
Retrieving documents from Global Search as requested;
Operating all standard office machines and computer software including MS Office Suite and Global Search;
Participating in meetings and staff development sessions as required;
Liaison with office staff both locally and regionally;
Provide back-up for the Executive Assistant;
Performing other duties as assigned by the Executive Assistant/other corporate personnel.
Minimum of one year of satisfactory performance in a paid administrative support position
Excellent oral and written communication skills
Strong skills in MS Office Suite (Microsoft Word, Excel, PowerPoint, Access and Outlook)
Modern office principles and protocol
Copiers, scanners, fax machines
Manage time and prioritize activities
Utilize the Global Search system
Give attention to detail and follow-through
Establish and maintain positive working relationships with co-workers
Be flexible to meet unexpected job related schedules
Meet the clearance requirements of contracting agency
Execute all duties of this position with minimal supervision
Work independently, and proceed with objectives with minimum supervision
High School Diploma (or equivalent) with advanced office training preferred
Who we are
Collaborative. Respectful. A place to dream and do. These are justa few words that describe what life is like at Toyota. As one of the world'smost admired brands, Toyota is growing and leading the future of mobilitythrough innovative, high-quality solutions designed to enhance lives anddelight those we serve. We're looking for diverse, talented team members whowant to grow and challenge what's possible with us.
Who we're looking for
Toyota's Administration Department is looking for apassionate and highly-motivated Administrative Clerk.
The primary responsibility of this role is to fulfill all customeraccount related requested generated within our Customer Service Center in atimely manner.
Reporting to the Administration Manager, the person in this rolewill support the Administration department's objective to process variousadministrative and processing activities in a prompt and timely manner.
What you'll be doing
Process requests received in DMS work ques, such as extensions, deferrals, and late charge waivers.
Document activities on customer accounts such as bankruptcy status, transfer of equity and lease, etc.
Process payments and payoffs received at the CSC.
Contact appropriate agencies/vendors to secure information needed to complete processing.
Contact customer or dealer personnel directly as needed to fulfill requests or tasks.
Research accounts included on system generated exception reports such as ACH Reject Report.
What you bring
High school diploma or equivalent experience.
Excellent verbal communication and interpersonal skills.
Good written communication skills.
Strong attention to detail and organizational skills.
Works collaboratively with team members.
Ability to operate a 10 key adding machine.
Ability to maintain regular and predictable attendance to support team and business objectives.
Capability to work flexible hours, which may include day, evening and weekend hours.
Ability to be at work on time, to return from breaks and lunch periods on time and to leave the work area after the end of their scheduled workday.
What we'll bring
During your interview process, our team can fill you in on all thedetails of our industry-leading benefits and career development opportunities.A few highlights include:
A work environment built on teamwork, flexibility and respect.
Professional growth and development programs to help advance your career, as well as tuition reimbursement.
Vehicle purchase & lease programs.
Comprehensive health care and wellness plans for your entire family.
Toyota 401(k) Savings Plan featuring a company match, as well as an annual retirement contribution from Toyota regardless of whether you contribute.
Paid holidays and paid time off.
Referral services related to prenatal services, adoption, child care, schools and more.
What you should know
Our success begins and ends with our people. We embrace diverseperspectives and value unique human experiences. We are proud to be an equalopportunity employer that celebrates the diversity of the communities where welive and do business. Applicants for our positions are considered withoutregard to race, ethnicity, national origin, sex, sexual orientation, genderidentity or expression, age, disability, religion, military or veteran status,or any other characteristics protected by law.
Have a question or need assistance with your application? Checkout the How to Apply section of our careers page onToyota.com!
We look forward to your application! When applying, please be sure to put your Full Legal First Name and Last Name for legal and processing purposes.
Are you looking for an opportunity to turn your ambition and your people skills into a rewarding career with an industry leader? Join our team at American Tire Distributors! As the nation's premier tire distributor, ATD's coast-to-coast distribution network provides approximately 80,000 customers across the U.S. and Canada with rapid and frequent delivery of high quality tires, custom wheels and shop supplies.
The primary role is to assist the public, performs a variety of word processing, typing, reception, proofreading, records keeping, file maintenance and other responsible clerical duties. The incumbent occupies a position of confidence, trust and responsibility in the performance of all activities related to this position. There will be some cash management, maintaining logs, files specialized system data files and other record keeping systems used in connection with Center activities. Perform various clerical office activities, such as opening, sorting and distributing mail, receiving and directing calls and visitors and arranging for appointments and meetings.
Perform research, record keeping, processing and maintenance functions in regards to clerical assignments
Perform word processing and type drafts and finished documents based on a variety of material from written and oral instructions, including correspondence, reports, charts and other materials
Compose routine correspondence from notes or oral instructions
Maintain logs, files, specialized information system data files and other record keeping systems used in connection with Center activities
Perform various clerical office activities, such as opening, sorting and distributing mail, receiving and directing calls and visitors and arranging for appointments and meetings
Provide administrative support in cash management, including routine banking procedures associated with the Company, receiving invoices and cash from drivers, handling NSF check information, preparing periodic lists, making decisions concerning Company Line of Credit and Letters of Credit.
Provide information and prepare reports obtained from specific sources under appropriate conditions and presents facts without interpretation
Assist with payroll processes and functions as directed
Knowledge of alphabetic and numeric filing, of basic arithmetic, of office work procedures and practices, including the operation of commonly used office machines and word processing applications
Possess excellent time management and organizational skills
Possess excellent vocabulary, spelling and grammar skills
Ability to carry out oral and written instructions
Ability to communicate effectively orally and in writing
Key Partners (Positions):
Assistant General Manager
Customer Service Reps
Outside Account Managers
Experience(s) that Best Prepares You:
Education: High School Diploma; GED
Experience: Prior administrative duties, typing, PC skills, math aptitude a must
Such alternatives to the above qualifications as the company, in its discretion, may find appropriate and acceptable.
Think strategically and innovatively: Identify and act on ideas which further the Company's strategic goals and business plan.
Plan and Execute for Success: Identify and address root causes when solving problems. Work collaboratively with other departments and functional teams to coordinate effective solutions.
Act Collaboratively: Communicate effectively across teams, functions and departments.
Communicate Effectively: Communicate clearly and concisely and adjust communication style to improve performance
Demonstrate Respect: Handle all business matters ethically and in full compliance with American Tire Distributors "Code of Conduct"
Be Accountable for Results: Assume full responsibility for the consequences of one's behaviors, decisions and results.
Physical demands: While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle or feel objects, tools or controls; reach with hands and arms; climb stairs; balance, stoop, kneel, crouch or crawl; talk, hear, taste and/or smell; the employee must occasionally lift and/or move up to 150 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.
Work environment: While performing the duties of this job, the employee is exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate.
Travel required: 0% of the time, travel throughout the geographic area within the assigned region and will require overnight stays. Travel to the Field Support Center and other destinations will be required.
This job description in no way states or implies that these are the only duties to be performed by the employee occupying the position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor, subject to reasonable accommodations. Nothing in this job description creates a contract of employment in any way for any person. All employees hired by American Tire Distributors, Inc. are employees at will and the company reserves the right to terminate employees at any time for any reason or no reason at all.
Build a challenging and rewarding career with us!
American Tire Distributors is an Equal Opportunity Employer and Drug Free Workplace
A Central Fill is a fast-pace production environment where it locally fills, packages and ships prescriptions to several pharmacies. The pharmacy clerk role performs several duties which include but not limited to; packaging of prescriptions, shipping prescriptions, performing process audits, restocking, cleaning, team work, and effective communication. A Central Fill is production based which requires a pharmacy clerk to maintain consistent and continuous work flow to meet team goals and individual hourly production goals.
KEY RESPONSIBILITIES/ESSENTIAL FUNCTIONS
Packing prescription with prescription paperwork, and labeling package
Folding of prescription paperwork
Reading of application screen and pop up windows
Sorts prescriptions according to shipping label into assigned totes
Uses scanning handheld to sort packaged prescriptions into bin location
QUALIFICATIONS FOR THE POSITION
- High School Diploma or GED preferred
Basic computer skills
Warehouse experience a plus
Interaction in a team environment where appropriate communication was needed to be successful
Volt is an equal opportunity employer
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The Financial Technician works as a support resource to ensure the accuracy and timelines of all projects assigned are met and that the day to day needs for the office are being fulfilled. This position is required to follow strict guidelines and procedures to meet the corporate standards and goals as outlined below at the same time as assisting with regular data entry duties from other departments such as sales, operations and transportation and any other as directed by the general manager.
Providing support and service in various capacities to the all plants.
Working with internal/external customers to ensure that service and expectations are continuously met.
Ensuring that data entry is accurate and documentation is supporting operational requirements.
Coordinating the receipt and entry of all data pertaining to specific administrative stations assigned.
Participation in and coordination of month end activities including reporting, error corrections etc.
Perform other related clerical and administrative duties as required.
General reception tasks such as answering phones and redirecting callers, responding to emails, greeting visitors, parcel pick up & distribution.
Assisting with Printing, laminating jobs as needed. Photocopier maintenance and inventory.
Courier scheduling and creating shipments. Receiving and sorting all incoming mail. Sorting and mailing invoices
Coordinating Bookings for conference or training rooms, hotels, restaurant reservations, membership renewals/requests, donation requests and educational / tour requests.
Admin, Data Entry and Meetings support for various departments. Such responsibilities may include: Production data entry, entering the Daily Safety Observations, Preparing monthly JHSC Meeting minutes for distribution and posting, Data Entry back up for Transportation and after hours dispatch support for the Transportation department. Subcontractor entry back up for Transportation. Coordinating insurance documents.
Filing for office related contracts (cleaning, scale service etc.)
Provide support in ensuring that the Complete Customer Service month end duties are performed and verified in a timely manner, specifically data entry and reporting (including corrections)
Assist the General Manager with the completion of special projects, reports, spreadsheets etc.
Ordering office supplies and other miscellaneous items for the plant supervisors and maintenance supervisors
Responsible to ensure the general office and lunchroom area remains tidy and organized during business hours. Coordinates office Spring cleaning, fridge auditing, takes out the organics and recycling.
Any other duties as required.
Business Objectives Alignment
Complete his tasks thoroughly and accurately in keeping with the business objectives set by the manager
Adjust his or her activities based on needs and internal or external changes
Make sure the data entered in the system are complete and accurate
Organize all accounting cycle activities to maximize efficiency
Process financial information thoroughly and in a timely manner
Take the initiative to develop his or her skills
Health & Safety
Help create and maintain a healthy and safe work environment for all of his/hers service's employees
Promote sound occupational health and safety management
Corporate Responsibility and Governance
Detect any irregularities in unusual transactions and report them immediately
Carry out activities in an ethical manner and respect the Cascades culture
Stringently enforce applicable rules and legislation
Client Focused and Innovation
Participate in continuous improvement activities
Core competencies defined for this job
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