Alumni Secretary Job Description Samples

Results for the star of Alumni Secretary

Solution Architect, Alumni Development Information Systems

Job Description

We are seeking a FULL-TIME Solution Architect to join our team! You will design and develop solutions to complex application problems or network concerns.

The Solution Architect is responsible for designing comprehensive, stable, and secure technology solutions for the Office of Development (OOD) while partnering with our in-house, on-campus, and external technical experts.

Be a thought leader as the Alumni and Development Information Services group drives a radical technology change from our existing on-prem systems into a best-of-breed, loosely coupled, cloud based infrastructure. You will partner with various Technical Architects to plan out the details of new solutions for our business clients. Some of the technologies you will be working with are: Salesforce, browser and native mobile applications, Content Management Systems, Marketing Automation, Business Intelligence, Datawarehouse, Operational Data Store, SSO with campus identity systems, and security.

This position reports directly to the Chief Information Officer (CIO) of SAA/OOD. This position has no direct supervisory responsibilities.


  • Act as the conceptual source for solutions involving more than one area of specialization and/or innovative system design.
  • Conceive, design, optimize, and integrate information technology based solutions to complex business problems.
  • Troubleshoot highly complex problems for which the analysis and resolution require extensive knowledge of many diverse system components.
  • Develop long range technology plans.
  • Design highly secure systems that meet or exceed security requirements.
  • Provide leadership and IT solutions for complex problems.
  • Identify applicable new technologies through research, collaboration with peers, and participation in standards organizations, industry groups, panels, etc.
  • Plan and coordinate IT efforts with a high degree of dependence upon their individual unique technical contributions.
  • Opportunity to work on University-wide task forces and committees related to strategic planning efforts for IT across the entire organization.

* - Other duties may also be assigned

Education & Experience:

Bachelor's degree and ten years of increasingly technical work experience or a combination of education and relevant experience.

Knowledge, Skills and Abilities:

  • Deep understanding of information technology approaches, applications, tools, and methodologies, as well as a broad background in a variety of technology platforms.
  • Knowledge of architecture and interrelationships (technical and functional).
  • Ability to combine information technologies to create solutions for complex problems.
  • Ability to work effectively in a team environment and lead cross-functional teams.


Company Description

Advancing analytics and IT professional staffing

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Associate Director Of Development & Alumni Relations

Job Description

Associate Director of Development & Alumni Relations, Office of Advancement

Eagle Hill Southport School is a private independent school in Southport, CT.  It is a school for children ages 6-15 with language-based learning differences and ADHD. We have an opening for an Associate Director of Development & Alumni Relations as part of our Advancement Team.

The Associate Director of Development & Alumni Relations is responsible for planning, organizing, and directing all fundraising development strategies to meet the school’s financial goals and objectives. This includes the annual fund campaign, special events, annual report, grant proposals, annual spring benefit event, and capital campaign support. S/he is responsible for managing the school’s donor database and tracking system for all significant constituents (individual donors, corporations, alumni, etc.). The Associate Director reports to the Director of Advancement and works closely with the school Headmaster and Chief Financial Officer.


·       Strong interpersonal and writing skills.

·       Have knowledge and experience in fundraising techniques.

·       Have the desire to get out of the office and build external relationships.

·       Be a “self-starter” and goal driven to initiate donor visits and fundraising calls.

·       Be organized and exhibit “follow through” on tasks and goals.

·       A bachelor’s degree.

·       5-‪7+ years minimum experience in professional fundraising.


·       Meet prospective donors and supporters on a continual basis to establish effective communications with them.

·       Manage and continue to improve and build the donor database, including tracking and prospect research.

·       Create a strategy and grow the annual fund outreach and participation in specific current families, faculty, staff, previous donors, and alumni.

·       Manage all components of annual spring benefit.

·       Manage, create, and produce annual report.

·       Oversee grant opportunities including research, proposal writing, and reporting requirements.

·       Support capital campaigns and other major fundraising initiatives.

·       Work closely with Advancement Team.

·       Perform other related duties as requested.



Competitive/commensurate with experience and other qualifications.

Expected to staff all Development-related events, including evenings and weekends as necessary.

Benefits include Health Insurance, 403B, and Life Insurance.

Company Description

We are an independent school serving students with dyslexia and ADHD.

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Executive Editor, Dartmouth Alumni Magazine

Job Description

Dartmouth College seeks an outstanding and creative individual to join our management team as Executive Editor for an award-winning, editorially independent alumni magazine published six times yearly. As the number two editor, you will play a critical role in editing and writing content for the magazine. You will oversee research and copy edit, hire and mentor student interns, run the editorial production process, and contribute to the Magazine's digital efforts. If you are energetic, clear-thinking, and an intellectually curious and imaginative editor who can identify and create content that rises above the fray, we're looking for you.
Here you will find a talented group of Advancement professionals who engage with one another as colleagues, neighbors, and friends. We invite you to learn more about this position ( and other careers in Dartmouth Advancement (
Dartmouth College is an equal opportunity/ affirmative action employer with a strong commitment to diversity. In that spirit, we are particularly interested in receiving applications from a broad spectrum of people, including women, minorities, individuals with disabilities, veterans or any other legally protected group.


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National Alumni Program Lead

Job Description


Genesys Works is a nonprofit organization that trains and employs high school seniors to perform professional services for major corporations. Our mission is to transform the lives of disadvantaged high school students through skills training, meaningful internships, and impactful relationships.

Purpose of Position

This position will enable Genesys Works to standardize and optimize our alumni program across sites in order to support our program’s alumni towards entering the economic mainstream through college completion and/or career acquisition.

Key Responsibilities

  • Develop and drive adoption of a standardized, high-performance alumni program throughout all Genesys Works sites, with the ability to adjust for site-specific considerations and statutory requirements.
  • Determine gaps in the current alumni programming and develop and implement solutions for at least two high-impact areas of improvement annually.
  • Liaise with business development staff to support the identification and cultivation of new alumni
  • internships.
  • Own and drive new initiatives, including but not limited to implementing a citywide emergency fund in Houston that supports multiple non-profit organizations focused on college success for low-income, first generation students.
  • Work with Measurement and Evaluation Lead and alumni team staff across the organization to ensure appropriate metrics are being captured and reported on and to develop and implement Predictive Risk Indicators.


  • Deep belief in organizational mission;
  • 2-3 years working in a youth-serving nonprofit; past college access and/or success experience preferred
  • Professional demeanor
  • Strong written and oral communication skills
  • Proven project management skills
  • Experience working with cross-functional teams
  • Proven ability to influence others and drive change
  • Experience facilitating group meetings and conversations
  • Knowledgeable about college access and success
  • Comfortable using data to make decisions
  • Ability to think strategically
  • Excellent attention to detail
  • Proven ability to perform extensive research and analyze and synthesize findings
  • Experience working in a remote environment
  • Ability to work independently while simultaneously maintaining a team focus
  • Strong sense of accountability and ownership for work;
  • Ability to problem-solve
  • Ability to work with computers and databases; Salesforce experience preferred
  • Ability to work a flexible schedule, including some evenings and weekends;
  • Must pass a background check;
  • A current driver’s license and reliable access to a car;
  • Four year college degree, all majors considered; Masters degree preferred

Physical Requirements

Including, but not limited to standing and sitting for long periods of time; speaking loudly and clearly; seeing and hearing things both near and far away; and reaching, stooping, kneeling, and fine-finger and hand manipulation in use of a computer, chalkboard, dry erase board, or projector. Employee is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures, transcribing, viewing a computer terminal, and extensive reading. Requests for reasonable accommodations should be sent to National Human Resources.

Compensation and How to Apply

Salary will be competitive and commensurate with experience and qualifications. Comprehensive benefits package including health coverage, 403(b) retirement plan, with provided parking. Please send a resume and cover letter via email to

Company Description

Genesys Works is a nonprofit organization that trains and employs high school seniors to perform professional services for major corporations. Our mission is to transform the lives of disadvantaged high school students through skills training, meaningful internships, and impactful relationships. Our business model offers a unique combination of earned income, providing 75-80% of our revenue, and contributed income of 25% solicited from foundations and corporate sponsorships.

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Alumni Coordinator

Job Description

Responsibilities (include but are not limited to):

  • Contacts alumni and family to get them involved in the alumni program and its outreach activities
  • Provides information about the program such as service opportunities and activities
  • Requests alumni testimonial submissions
  • Maintains daily database maintenance by updating patient contact information
  • Assists in the facilitation of alumni events and activities
  • Assists in the preparation and distribution of the Alumni Newsletters and flyers
  • Assists alumni or family members seeking treatment services by making referrals to the admissions department
  • Maintains a flexible schedule to assist with Alumni events
  • Generate monthly reports of program outcomes, alumni recommendations, program activities and alumni interactions.
  • Empower growth through meetings, events, reunions, referrals and service opportunities.
  • Maintain social media alumni groups.
  • Other duties as assigned, this position may be a hybrid role where the employee has an additional job description.

Education, Skills and Experience Requirements :

  • High School diploma
  • Bachelor's degree from an accredited college or university in a related field preferred; professional experience may substitute for degree requirement.
  • At least one (1) years of experience in a behavioral health field/ Knowledge of substance abuse is preferred
  • Must have valid driver’s license and proof of insurance.
  • Must have knowledge of JAHCO & DDAP standards.
  • Basic knowledge of Word, Excel, Outlook
  • Strong organizational, decision-making, problem-solving and time management skills.
  • Strong event planning and coordination.
  • Able to work under pressure and meet deadlines as well as be flexible and dependable.
  • Strong interpersonal, organizational and analytical skills.
  • Structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
  • Exceptional customer/client service with the ability to resolve service issues.
  • Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
  • Use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
  • Excellent interpersonal, communication (verbal and written), and presentation skills.

Company Description

Behavioral Wellness and Recovery, LLC located in West Chester, Pennsylvania, was founded upon an unwavering commitment to individuals and their loved ones who have been impacted by substance abuse and other addictions. We developed Behavioral Wellness and Recovery with one purpose, “ To provide excellent care and support to the patients and family members we serve and to be proud to be the type of facility to which we would comfortably refer our own spouses, children, and loves ones for drug addiction, alcoholism, and dual diagnosis disorders."

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Associate Director Of Annual Giving And Alumni Relations (Annual Giving Officer 2)

Job Description

University of Maryland Baltimore, Francis King Carey School of Law is currently seeking an Associate Director of Annual Giving and Alumni Relations (Annual Giving Officer 2). The Associate Director of AnnualGiving and Alumni Relations is responsible for the development and coordinationof annual giving and alumni solicitation activities that include cultivating relationshipswith donors, alumni, students, faculty and friends of the law school. In thisrole, the Associate Director of Annual Giving and Alumni Relations is expectedto strategize and apply annual giving best practices that will develop andbuild a consistent donor base that may include alumni, board members, students,faculty, families of students and staff. This position focuses on bothunrestricted giving and comprehensive campaign giving as directed to supportthe Maryland Carey School of Law. Serving under the direction of the Directorof Alumni Engagement in the Office of Development and Alumni Relations, the
Associate Director of Annual Giving and Alumni Relations is given latitude tomake strategic decisions to grow and enhance annual giving at the law school.Expected to contribute in a team driven atmosphere and adjust to goals andexpectations.

UMB offers a generous benefits package that includes 22vacation days, 14 floating and holidays, 15 sick days; comprehensive healthinsurance and retirement options; and tuition remission for employees and theirdependents at any of the University System of Maryland schools.


  • Contribute in the planning andresponsible for the full execution of annual giving and alumni affinitycampaigns and programs to renew, retain, increase and acquire all levels ofannual giving donors.
  • Responsible for meeting mutually setmetrics to advance annual goals. Maintain an annual solicitation calendar andwork with communications to ensure proper scheduling. Monitor annual givingproject budget and expenses. Maintain a small portfolio of high-level annualgiving donors and effectively cultivate, solicit and steward on an annualbasis.
  • Responsible for identifying andelevating identified major gift donors into the proper portfolios. Manage allstudent affinity fundraising programs including crowd sourcing and appeals.Create and manage a class based agent program in support of special initiativesand Reunions.
  • Manage and coordinate communicationand activities for the law school giving societies; the GOLD Network and the
    Maryland Carey Law School Club. Manage and coordinate the graduating class giftcampaign and develop strategy to grow and enhance the Student PhilanthropyCouncil.
  • In conjunction with the Director ofAlumni Engagement, have a strong grasp of social media best practices (Facebookand LinkedIn primarily) to better reach and inspire alumni giving. Liaison andwork strategically with the University of Maryland Baltimore Foundation AnnualGiving Office to execute direct mail, calling programs, and onlinesolicitation.
  • Actively engage in website planningand maintenance of annual giving pages. In consultation with the FoundationAnnual Giving team, prepare routine reports on annual giving trends, donorparticipation, fundraising costs, and analyze data for use in goal setting andplanning, and for building strategies for the future.
  • Frequently benchmark with peerinstitutions to monitor growth and to identify areas of success and revision.Participate in team planning meetings, accept special assignments, assistcolleagues and provide support for all ongoing programs and operations, asneeded. Formulate and execute effective communication/marketing materials andsolicitation activities within specific market segments identified as havingpotential for the greatest growth, including creating and editing of allsolicitation appeals.
  • Coordinate regularly withdevelopment officers, chairs, directors, unit administrators and other membersof academic units and encourage faculty to broach fundraising, provideintroductory information to donors/prospects, and support event functions.

Bachelor's degree Three (3) years of development experience with one (1) year in annual giving, phonathons, alumni relations, special events, fundraising, or higher education development field experience.

Knowledge, Skills, & Abilities\:

Possess excellent written and verbal communication skills with the ability to assist in the writing and editing of solicitation materials. Knowledge of non-profit fundraising, annual giving, marketing or alumni activities, reporting and receipting of annual fund solicitations and fundraising techniques and procedures, preferably in a higher education environment. Abiltity to uphold federal laws governing privacy, including HIPAA and FERPA; works in coordination and cooperation with affiliated entities. Ability to communicate and interact with, as well as support effective partnerships with peers, subordinates, and campus and community leaders. Ability to establish goals, structures, and work independently or in a team environment. Ability to use relationship-building skills to identify and cultivate new prospects or alumni as well as maintain and build upon relationships with existing prospects, alumni, and donors. Ability to prioritize ongoing and new projects, as well as conduct research, gather information, solve problems and make decisions. Possess expertise with office computer systems and relevant programs including Microsoft Office Suite applications. Ability to work nights and weekends as needed.

Hiring Range\: mid $60,000 ~

If accommodations are needed for a disability, please contact Staffing & Career Services at 410-706-7171, Monday Friday, 8\:30am 4\:30pm EST. Maryland Relay can be accessed by dialing 711 (in-state) or 1-800-735-2258.

Equal Opportunity/Affirmative Action Employer. Minorities, women, protected veterans, and individuals with disabilities are encouraged to apply.

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Receptionist/Administrative Secretary

We are a supply chain management consulting company. Our services cover all aspects of supply chain management, logistics and business analytics; from the strategies all the way through to successful implementations.

Our supply chain consultants are very experienced in supply chain management. This is combined with the sharpest mathematicians and analysts with the state of the art tools, who provide quantitative analytics. Most important is that we help you implement what we recommend, to insure the highest positive impact. Experience

  • Analytics

  • Implementation.

We are not looking for your average receptionist, we are looking for someone with an exceptional attitude and great organizational skills. We need someone that will go above and beyond the job title.

With continuous growth over the last several years we are constantly changing and need a receptionist that can handle stress and change well and who can help to organize and orchestrate that change. Media Rain is a great place to work with a comfortable work environment, friendly colleagues and great benefits.

Job Duties:

Switchboard operation
Running occasional errands
Light HR Duties
Comfortable with Excel
Scheduling Meetings
Company event planning
Taking notes for brainstorms and other meetings
Stocking office supplies
Making/scanning documents
Filing documents
Light office cleaning

Skills Required

Basic Excel Knowledge
Exceptional organization and communication

Job Specifics

Schedule is M-F 8:30 am to 5:30 pm.
Salary DOE

Our logistics consultants are hands-on, fact-based and focused on delivering results. The reduction of the logistics costs is always combined with efforts to improve the customer service level.

The service level usually improves with better control and a structured approach to get the fundamental prerequisites right. The results can also be in the form of shorter response time, risk reduction, reduction of carbon dioxide emissions or higher picking accuracy.

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Receptionist/Administrative Secretary

The Corporate Advisory Services group helps operating companies and strategic investors identify, assess, and forecast political risks when entering into or expanding within international markets. Eurasia Group's integrated research platform can be customized for each client depending on its specific business model, risk tolerance, and industry sector.

We are not looking for your average receptionist, we are looking for someone with an exceptional attitude and great organizational skills. We need someone that will go above and beyond the job title.

With continuous growth over the last several years we are constantly changing and need a receptionist that can handle stress and change well and who can help to organize and orchestrate that change. Media Rain is a great place to work with a comfortable work environment, friendly colleagues and great benefits.

Job Duties:

Switchboard operation
Running occasional errands
Light HR Duties
Comfortable with Excel
Scheduling Meetings
Company event planning
Taking notes for brainstorms and other meetings
Stocking office supplies
Making/scanning documents
Filing documents
Light office cleaning

Skills Required

Basic Excel Knowledge
Exceptional organization and communication

Job Specifics

Schedule is M-F 8:30 am to 5:30 pm.
Salary DOE

The Global Energy & Natural Resources group manages relationships with clients in the energy, utilities, mining, and agriculture sectors. We also originate and coordinate research in these areas, tailoring regional analysis into focused market intelligence, risk management, and strategic-planning support.

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Secretary II

Job Description:

Kenjya-Trusant is seeking a candidate to fill the role of Secretary II to support the daily operations of the Office of Policy Analysis and Public Diplomacy in the U.S. Department of State's Bureau of Energy Resources (ENR/EGA/PAPD).
Duties, Tasks and

The Administrative Assistant will perform a wide range of duties, including but not limited to: 
  • Receives and screens visitors and incoming phone calls, determines nature of request, refers callers or visitors to appropriate staff, and personally provides routine or procedural information;
  • Makes proper disposition of all communication coming into the office; recommends staff assignment for action based on knowledge of priorities, staff workload, and program goals;
  • Maintains the Director’s and Deputy’s calendars, establishes priorities, arranges, reschedules and arranges for substitute representation as appropriate;
  • Makes travel arrangements for the office, including securing travel and hotel reservations, passports, visas, and other travel documents;
  • Reviews, drafts, and processes correspondence for most non-technical matters; identifies items which need to be brought to the attention of the supervisor and refers to appropriate staff member; uses a variety of software in support of the office (e.g., Microsoft Office, E2 Solutions, PeopleSoft);
  • Develops methods for automating reports and determines the best software type for each report or data category;
  • Establishes and maintains multiple types of office records to enable quick and efficient retrieval of information; purges files as appropriate;
  • Prepares and submits requisitions for office supplies, printing support, and related materials based upon personal assessment of office requirements, or as specifically requested by staff members;
  • Provides administrative support for meetings and conferences – e.g., schedules, gathers background materials, reserves appropriate facilities, clears and escorts visitors; attends as required to provide administrative support; and
  • Serves as backup to other ENR secretaries as needed. 

The contractor shall have the following skills:
  • Experience in general administrative practices within the Federal Government, and specifically within the Department of State.
  • Experience working with staff of all levels.
  • Ability to act as liaison.
  • Experience in applying government regulations and procedures, such as travel regulations as they pertain to domestic and international travel.
  • The ability to plan, organize, and prioritize multiple assignments with tight deadlines that often require coordination with other organizations.
  • Proficiency in the use of the Microsoft Office Suite (Word, Excel, PowerPoint, and Access) to collect, organize, prepare, and present information to a variety of audiences.
  • The ability to communicate effectively, both orally and in writing, to provide information and assistance, prepare correspondence and reports, discuss procedures, participate in meetings, and solve problems.
Clearance Requirement –              SECRET    Clearance must be in place at time of application 
Please note all candidates are required to provide the previous five (5) years of employment history as well as their most recent paystub for the purpose of salary verification.
THE KENJYA-TRUSANT GROUP, LLC is a Service-Disabled Veteran-Owned Small Business that was established in 2015 as a merger between The Kenjya Group, Inc. and Trusant Technologies, LLC. Our mission is to implement, support and protect the nation’s advanced technology systems, business processes and high-technology facilities. Working with the Department of Defense, Department of Homeland Security, the Intelligence Community, state and local governments, and commercial clients, Kenjya-Trusant provides cyber protection, information technology, engineering, construction management and acquisition support services. We are a small company with big company benefits, including Health, Dental, Vision, 401K, Bonus Potential, Flexible Spending Account, Life Insurance, Short- and Long-Term Disability, Paid Time Off, and a culture of teamwork and continuous learning. Come grow with us!
The Kenjya-Trusant Group is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. If you require accommodations, please contact our Human Resources Department at (410) 740-4045.

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Legal Secretary

Company: Cavanaugh, Biggs & Lemon P.A. Attorneys at Law

Job Title:
Legal Secretary
Cavanaugh, Biggs & Lemon, P.A. has an opening for a Legal Secretary. This full-time position is responsible for assisting the assigned attorney(s) as well as acting as a backup to other legal secretaries. This position is exposed to a variety of confidential legal matters daily. Duties for this position include, but are not limited to, the following: transcribe legal dictation, type up correspondences and legal documents, provide case management assistance and tracking of litigation, prepare and file legal documents with Courts and other agencies, and schedule appointments and maintain attorney(s) calendars.Education and

  • Knowledge of legal terminology, case citation, legal forms and documents, legal practices and procedures, litigation, and legal calendaring required.
  • Ability to maintain confidentiality, and use discretion and tact.
  • Ability to work both independently and in team settings.
  • Ability to work with a variety of individuals both in and outside of the office.
  • Strong computer skills in Word, Excel, Outlook and type a net of 60 words per minute.
  • Experience with Workers Compensation and Mortgage Foreclosures desired.

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