Alumni Secretary Job Description Sample
Senior Alumni Assistant, UT Foundation
The University of Tennessee Alumni Affairs for Knoxville, a part of the University of Tennessee Foundation, seeks a Senior Alumni Assistant. This position reports to the Senior Director of Alumni Programs and Outreach, Director of the Center for Student Alumni Programs, and Assistant Director of the Center of Student Alumni Programs. This position provides support in critical student and alumni programming areas, such as Young Alumni Programming, the Chancellor's Associates, Student Alumni Programming, Senior Impact, the Student Alumni Associates, and other alumni programming.
The Alumni Assistant will work as part of the team to attend meetings and assist in planning and scheduling alumni events. Specific duties to include making arrangements as to venue selection, logistics of events such as menus, contracts, transportation, and other details as needed.
Other duties related to events include: set-up, staffing and clean-up at events; roster and name tag preparation; processing registrations; receipt and proper allocation of registration funds; and coordination of payment for invoices. Administrative duties are to organize and direct all event mailings involved with participant participation, including preliminary packets, parking passes, etc. - collection and organization of materials for on-site packets for participants.
The Assistant will compile, organize and implement databases, such as iModules, for event management, including all queries, reports, and giving records. Financial records of all money received and expenses paid for each event are maintained. Promotion of events through creation of documents and submitting information for press releases, radio and television announcements, and all appropriate advertising methods for events are handled by the Senior Alumni Assistant.
This position serves as backup to the Alumni Office Receptionist including management of multiple phone calls and reception of and assistance to guests. The ideal candidate will have the ability to generate and process all expense, travel and authorization reports in IRIS; attend staff meetings and planning sessions; provide support to program directors with events as needed.
A minimum of a high school diploma with five years of experience in customer service or public relations with the ability to perform in a fast-paced office. Two years of college with three years of experience in customer service or public relations with the ability to perform in a fast-paced office is preferred.
Time management, organizational skills, ability to multi-task, establishing efficient and accurate record keeping, computer knowledge, and problem solving skills are required.
Computer skills in all Microsoft Office applications(Word, Excel, PowerPoint); graphic skills a plus; detail oriented; excellent organizational skills; good communication skills; good customer service skills; strong organizational skills; physically able to lift and carry up to 25lbs for event set-up and clean-up is required. Experience with a fundraising database such as Raisers Edge is preferred.
In order to be considered for candidacy, submit a cover letter and resume in addition to your online application profile. Use the link below and keyword 18000000ZJ in order to apply.
The University of Tennessee Foundation, Inc. is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA employer. All qualified applicants will receive equal consideration for employment and will not be discriminated against on the basis of race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or protected veteran status.
The University of Tennessee Foundation, Inc. will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the University of Tennessee Foundation's legal duty to furnish information.
Deputy Vice President For Alumni Affairs
Reporting to the Vice President for Advancement, the Deputy Vice President for Alumni Affairs (DVPAA) is a member of the University Advancement senior leadership team with responsibility for the oversight of the operation of the Office of Alumni Affairs and its various programs and activities. The DVPAA collaborates internally to set priorities and devise strategies for meeting University-wide objectives, ensures that the Office of Alumni Affair's management team is effective and maximizing resources to mobilize a talented staff in engaging an extraordinarily loyal and diverse group of alumni and balances ambitious goal-setting and resources within an operation that supports both group achievement and individual development. The successful candidate has a track record of working at a complex and dynamic institution, adheres to best practices in alumni engagement and programming, is an excellent communicator and manager, has exceptional judgment and possesses a passion for liberal arts education.
Serve as a senior ambassador to Princeton's loyal and engaged alumni community.
Provide overall leadership and management of the Office of Alumni Affairs and the implementation of the office's various programs, events and initiatives to engage alumni in the life of the University.
Serve as the senior staff liaison to the Alumni Council Executive Committee, working closely with the chair and officers of the Alumni Council to set direction and strategic planning.
Develop, lead, mentor and motivate a high-quality team prepared to meet the ongoing challenges of engaging a diverse and talented community of alumni. Assess current staff capacity and recruit new staff as necessary.
Maintain a leadership style that is open and fluid and empowers staff through active communication and delegation.
Set clearly defined and measurable goals for the entire Office of Alumni Affairs. Celebrate current achievements and set expectations for future success. Work with direct reports on big-picture vision, strategy and goal-setting within their units. Recommend changes and improvements on an ongoing basis. Partner with department heads to ensure goals and objectives are achieved.
Work closely with the Vice President to lead office-wide goal setting, organizational assessment, continuous improvement processes and talent management with a focus on designing and implementing annual office and longer-term strategic plans to increase the impact of the Office of Alumni Affairs programming and activities.
Work with the Vice President and colleagues on the University Advancement senior leadership team to determine organization-wide long-and short-term strategic goal-setting and establish a focus on priorities and driving organizational objectives.
Lead organizational and performance improvements for the office and within units by overseeing project plans and building alignment and buy-in.
Assess the effectiveness of existing programs of alumni outreach and communications and determine what improvements should be made.
Support the Vice President in office-and University-related projects, presentations and priorities.
Play an active role in the life of the University, including but not limited to committees, task forces and areas of personal interest.
Serve as Secretary to the Trustees Committee on Alumni Affairs.
Serve on the board of the Princeton Alumni Weekly.
Perform other duties as assigned.
This position requires strong leadership, exceptional judgment and discretion, attention to detail, superb communication skills and the ability to work collaboratively with many constituencies, both on and off campus. The Deputy Vice President will possess many of the following professional qualities and experiences:
Strong familiarity with Princeton University, its mission and its global community of alumni. Ability to articulate Princeton's mission, traditions, excellence, priorities and goals with enthusiasm, energy and creativity and to compel others to action.
Proven ability to recruit, mentor, motivate and lead a strong, cohesive and high-performing team; the managerial skills to establish a team-and goal-oriented environment, providing vision and encouraging innovation; and the ability to empower staff through active communication and delegation, building confidence, promoting diversity of thought and celebrating achievements.
Experience as a manager, with the ability to work effectively with, delegate to and provide direction and leadership for a team under stringent deadline requirements; ability to coach and evaluate professional team members, including skills evaluation and training.
Sound judgment, thoughtfulness and attention to detail; the ability to think strategically and act decisively; and a strong work ethic.
Ability to respond quickly to changing business needs and priorities, balancing strategic thinking with tactical implementation.
Ability to develop and foster relationships with people at all levels of an organization, and to collaborate and influence at a high level.
Exceptional written, oral and interpersonal communication skills, and superb organizational skills.
The intellectual depth, maturity and confidence to work with and command the respect and confidence of senior University administrators and colleagues in University Advancement.
Self-motivation and the ability to work both independently and as part of a team, with high personal standards representative of Princeton's commitment to excellence.
Strong strategic planning and project management skills necessary to set goals, develop plans and timelines and measure success toward goals.
Experience with organizational development, coaching, team building and staff recruitment and assessment.
The ability to create and lead innovative programs attuned to diverse demographics.
Discretion, good judgment and commitment to keep confidential all data related to Princeton and its alumni, donors, faculty, staff and students.
Ability to respond quickly to changing business needs and priorities.
Ability to handle multiple projects simultaneously and to produce high-quality and compelling work product under tight deadlines. Ability to work with a high degree of flexibility in a highly collaborative, fast-paced, goal-oriented environment.
Commitment to University Advancement's mission of fostering alumni engagement and maximizing philanthropic support for Princeton University and to adhering to its guiding principles of High Performance, Innovation, Civility and Collaboration.
Ability to work after hours and weekends, and to travel both domestically and abroad, is essential.
Bachelor's degree required.
Sense of humor is a plus.
Please direct all inquiries, applications, and nominations in confidence to: Jill Lasman, Lois Lindauer Searches, 420 Boylston Street, Boston, MA 02116; email:firstname.lastname@example.org. Electronic submission of credentials strongly encouraged.
Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW
Salary GradeADM, 100Standard Weekly Hours36.25Eligible for OvertimeNoBenefits EligibleYesEssential Services Personnel (see policy for detail)NoPhysical Capacity Exam RequiredNoValid Driver's License RequiredNo
Assistant Director, Alumni Relations, Development & Alumni Relations (6226/F2218)
JOIN BUs $1.5 BILLION CAMPAIGN TEAM If you want to join a dynamic, mission-driven team in the best college town in the U.S.at a prestigious university that knows where it wants to go, and is competitive in its compensation and benefits consider us. If you want to help bring a $1.5 billion-dollar campaign to a successful conclusion and maybe do some of your best work as an advancement professional consider joining our team.
This historic effort will depend upon a dedicated, creative, and diverse staff. Boston University's Development and Alumni Relations top leadership includes outstanding individuals recruited from some of the best institutions in the world and is led by Senior Vice President Scott Nichols.
ASSISTANT DIRECTOR, ALUMNI RELATIONS, SCHOOLS
Alumni Relations at Boston University is a key component of the Campaign for Boston University. Responsible for connecting with, engaging, and helping foster lifetime connections with the 300,000 Boston University Alumni across the globe, Alumni Relations is the first point of contact for alums looking to reconnect or engage with their alma mater.
Reporting to the Associate Director Alumni Programs, the Assistant Director will create, manage and execute alumni engagement programs for the Wheelock College of Education & Human Development at Boston University and additional schools as needed. The Assistant Director will work closely with the Interim Dean of Wheelock College and the Assistant Dean to create programming and events to engage alumni and volunteers with the college and Boston University. Position requires occasional evening and weekend work and may involve travel.
This is a two year term position.
Candidates must have three to five years experience in volunteer management ideally in Alumni Relations, excellent interpersonal skills and event planning. A bachelors degree is required.
Additionally, excellent written communications, and project management skills are required. Superb organizational and customer service skills are requirements to be successful, and a strong mastery of Microsoft Office and constituent relationship management software is essential, as well as the ability to prioritize a demanding, time sensitive workload. A commitment to collaboration and collegiality is required.
The selected candidate must be able to handle confidential material responsibly and interact professionally with a wide spectrum of individuals including alumni, University leadership, and senior leadership within the division. Must be able to work nights & weekends and travel locally, regionally and internationally
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. We are a VEVRAA Federal Contractor.
Assistant Director Of Alumni Relations (Associate Director Of Engagement & Participation) Office Of Advancement And Alumni Affairs (Job ID #98008)
The UIC College of Dentistry is seeking an Assistant Director of Alumni Relations (Associate Director of Engagement and Participation.
The Associate Director of Engagement and Participation will be responsible for managing the College's annual giving campaigns, stewardship programs, and alumni constituent boards. Assist in the development and implementation of comprehensive strategic plans for multi-channel marketing and solicitation strategies, donor stewardship, alumni communication, participation and giving. Manage a portfolio of leadership annual gift prospects and donors.
In partnership with Senior Director of Advancement Services and the campus Engagement and Participation office, assist in planning, implementing, and executing annual giving, multi-channel giving and multi-channel marketing and solicitation strategies; including direct mail, phone, internet and email correspondence for growing donor participation, overall dollars raised and donor retention.
Monitor annual giving progress monthly, and prepare, present and distribute complex reports analyzing annual giving performance.
Manage and serve as liaison on college's alumni/volunteer constituent board; collaborate with college-wide staff on engagement strategies for alumni and friends; manage nominations of alumni for school, college and university awards and recognition.
Collaborate with college's Director of Advancement Communications and other units to provide alumni and donor relevant content for newsletters, website, magazines and other publications.
Manage a portfolio of leadership annual gift prospects and donors in accordance with goals determined annually by the college's director of advancement.
Track development activity and donor interaction by entering key interactions and strategies into the fundraising database.
Coordinate with major gift officers to provide prospects and follow-up with activities.
Maintain accurate program files, database records, and manage confidential electronic and print records appropriately.• Perform other related duties and participate in special projects as assigned.
1.Bachelor's Degree (120 semester hours) in communications, business administration, marketing, public relations, or a closely related field.
Demonstrated experience performing alumni relations and fundraising functions.
Excellent writing and communication skills. Experience with writing fundraising appeals strongly preferred.
Proficiency with electronic communications, social media, and website tools preferred.
Strong analytical, project management, organization, time management and customer service skills.
Excellent organizational skills and attention to detail. Ability to multi-task and prioritize work accordingly to meet deadlines while staying on task with daily assignments.
Proficient in the use of Microsoft Office (Outlook, Word, Excel, and PowerPoint) as well as proficiency with an Internet browser.
Ability to develop and maintain effective relationships with high-end donors, volunteers, faculty, staff, general public and diverse populations, while maintaining a high level of discretion and confidentiality.
Ability to attend and coordinate weekend and evening events.
To Apply: For fullest consideration, please complete an online application by clicking the Apply for Position button below.
Please upload all valid certifications and transcripts within the document section of your online application.
All civil service positions require an exam. The exam for this position is a Credentials Assessment. You will not be required to report in person for this exam.
Credential Assessment Exam Scoring Information:
You will not be required to report in person for this exam. The updated online application and all uploaded, relevant documents, such as a resume and/or college transcript will be used in the calculation of the exam score. These documents should be uploaded prior to the position close date.
When completing your online application, please be sure to provide detailed information about your job knowledge and specific duties and responsibilities, as your qualifications for any Civil Service position will be primarily determined based on what is contained in the application. Dates of employment and if employed on a full or part time basis (including number of hours per week) must be indicated for each position held. Additional consideration will be given to supporting documentation i.e. resume, transcripts, licenses, and certifications so please be sure to attach all applicable documents.
If a degree or college coursework is required, you must provide official transcripts.
Transcripts/Licenses/Certifications MUST be uploaded electronically to your online application through the "Documents" page on the Civil Service Employment Application (page 4). Be sure to select the appropriate document type before uploading the document.
If your educational institution provides electronic transcripts, please have them sent to joannes@Uic.edu.
If your educational institution doesn't provide electronic transcripts, they must mail the transcripts to:
University of Illinois at Chicago
Recruitment and Staffing
Human Resources Building Room 109
715 S. Wood Street M/C 862
Chicago IL 60612
Attn: CD1137 - Assistant Director of Alumni Relations - JKN
If an application and all applicable forms, transcripts, and supporting documents are not submitted by the close date, the applicant/employee will not be considered for this position and will be denied.
For fullest consideration, the above mentioned requirements must be submitted no later than Monday, July 16, 2018.
We appreciate your interest in employment at the University of Illinois at Chicago.
The University of Illinois is an Affirmative Action/Equal Opportunity Employer.
This position requires Illinois residency within 180 days of the hire date.
Education & Information Services Librarian, Bumc Alumni Medical Library (6241/F2618)
Position works collaboratively with a team of librarians to deliver an extensive array of curriculum-integrated instruction classes on the medical campus. This position provides instruction to students, faculty, residents and staff, and creates online tutorials in support of the Library Education program.
This position provides Reference/Research services at the Reference Desk and by-appointment. This position possesses technical proficiency and participates in the development and maintenance of the Library website and participates on bibliometric, data management and collections projects. This position provides print book collection development and provides and oversees Library services on one weekend day.
Masters Degree in Library Science (or equivalent) from an ALA-accredited institution. Schedule is 9:30 am - 6:00 pm including one weekend day; flexibility to work occasional evenings to teach classes is required.
Must have excellent oral & written communication skills, organizational skills, and ability to work cooperatively in a team-oriented environment. Must have ability to effectively provide classroom and individual instruction. Position rotates Intersession coverage.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. We are a VEVRAA Federal Contractor.
Assistant Director Of Alumni Events & Communications, School Of Public Health (6259/F2918)
The Assistant Director of Events and Communications for the School of Public Health is a key member of the Development team working to support the overarching Alumni Relations and Donor engagement strategy established with the Assistant Dean of Development and the Dean in advancement of BUSPH's mission to improve the health of local, national and international populations, particularly the disadvantaged, underserved and vulnerable, through excellence and innovation in education, research and service.
The person in this position is instrumental in:
- The planning and execution of all Development and Alumni Relation's events
- Creating and managing a targeted outreach strategy to increase event attendance, participation, engagement, and ultimately, SPH's philanthropic base of support through detailed multi-channeled communication efforts
3.) Managing internal Development and Alumni communications plan, including on-line, social media, print in collaboration with SPH COMM, Assistant Dean of Development, and DAR with an emphasis on expanding and contributing to our social media efforts
A Bachelor's degree with over 3 years experience required.
Resume and cover letter required.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. We are a VEVRAA Federal Contractor.
Assistant Director, Digital Content & Design, Development & Alumni Relations (5869/D2418)
JOIN BU's $1.5 BILLION CAMPAIGN TEAM
If you want to join a dynamic, mission-driven team in the best college town in the U.S.—at a prestigious university that knows where it wants to go, and is competitive in its compensation and benefits—consider us. If you want to help bring a $1.5 billion-dollar campaign to a successful conclusion—and maybe do some of your best work as an advancement professional—consider joining our team.
This historic effort will depend upon a dedicated, creative, and diverse staff. Boston University's Development and Alumni Relations' top leadership includes outstanding individuals recruited from some of the best institutions in the world and is led by Senior Vice President Scott Nichols.
ASSISTANT DIRECTOR, DIGITAL CONTENT & DESIGN
The Development Communications team is at the forefront of messaging on behalf of the Campaign for Boston University. Responsible for creating all of the content used by the advancement staff and alums, this team is award-winning for their web-design, video productions, print materials and proposal design.
Reporting to the Associate Director of New Media & Design, the Assistant Director of Digital Content & Design plays a key role in expanding and improving the fundraising activities of BU Development & Alumni Relations using digital channels—and ensuring that BU remains a leader in this important realm. In close partnership with BU's Development Communications and Annual Giving teams, this person will design and deploy an array of multimedia/digital products to educate, solicit, and steward donors—and ultimately increase alumni participation and philanthropic support.
A visual thinker with deep experience in Adobe Creative Cloud and multiple coding languages, the Assistant Director will use his/her abilities to leverage DAR's print and video fundraising materials in the digital realm. The Assistant Director will be responsible for creating and maintaining online giving forms; e-invitations and e-newsletters; digital proposals; websites/microsites and banners; social media content; and other products as requested.
The Assistant Director will also support the digital marketing efforts of DAR and especially its Annual Giving team. This will include evaluating social media and web-based messaging and promotions, and making recommendations on how to improve them in response to analytics and industry trends. It will also include supporting marquee alumni participation campaigns digitally throughout the year.
Bachelor's degree, three to five years of increasing responsibility in a relevant design/communications field, direct experience with the use of new media tools, and expertise in Adobe Creative Cloud and coding languages including HTML and CSS are required. Experience with UX/UI design, various web and social media platforms, email marketing tools, and content management systems is preferred.
Previous university or other nonprofit communication experience is desirable. Excellent interpersonal skills are required; must be able to respond to constructive feedback and to work effectively and professionally with individuals at all levels within and outside Boston University. Strong written language skills are a must, as is the ability to work under pressure and deadlines.
Play a leading role in BU's $1.5 Billion campaign, and join us today.
Boston University is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex,
Events And Alumni Relations Assistant
The School of Theology and Seminary (SOT/SEM) at Saint John's University invites applications for the part-time (45%) position of Events and Alumni Relations Assistant. This position works a flexible 18 hours per week, 12 months per year, with the possible change in hours to accommodate for two major events each year.
The Events and Alumni Assistant for SOT/Sem is responsible for implementing events on and off campus in cooperation with Director of Development to advance the development & Alumni and public relations/cultivation efforts the school. This position coordinates and executes activities, projects and events related to fundraising and alumni relations and ultimately supports the mission of the SOT/Sem by maintaining and building relationships between SOT/Sem and its constituents.
The School of Theology and Seminary is the graduate school of Saint John's University. Saint John's School of Theology and Seminary, rooted in the Roman Catholic and Benedictine tradition, educates men and women for ordained and lay ministry in the Church.
As a community of faith and hope, we, the faculty, staff, and students of Saint John's School of Theology and Seminary, worship God and celebrate the life, death, and resurrection of our Lord Jesus Christ through the power of the Holy Spirit.
As an academic community relying on the wisdom of the same Holy Spirit, we root ourselves in the Christian tradition, and interpret that legacy in light of the Roman Catholic and Benedictine heritage passed on to us by Saint John's Abbey with its rich theological, liturgical and ecumenical history.
We commit ourselves to academic, spiritual, pastoral, and professional formation so we might serve the Church in lay and ordained ministry and thus use our diverse gifts for the transformation of our world.
We dedicate ourselves to a life-long pursuit of wisdom so we might progress in Christian faith and "run on the paths of God's commandments, our hearts expanding with the inexpressible delight of love" (Prologue, RB).
Assists in planning, publicizing and executing SOT/Sem events: Theology Days and alumni reunions/gatherings, along with assisting in fundraising receptions and dinners in collaboration with development director and development associate.
Arrange logistical details (schedules, spaces, food, accommodations, arrivals/departures, transportation, reimbursements, stipends, speeches, packets, nametags, special needs/requests, payment of invoices, registration/R.S.V.P. records, communication with participants, etc.).
Implement marketing/publicity strategy.
Articulate specific goals for each event.
Publicize on calendars and Web site, as appropriate.
Design and produce invitations/announcements/other necessary pieces.
Manage mailing/e-mailing/ads for events. Communicate with printers, mail center, newspapers and post office to coordinate production and distribution of mail and ad pieces.
Ensure that appropriate setup and takedown occur.
Supervise student employees.
Welcome and host guests.
Work with Institutional Advancement to track participation in cultivation and other development events.
Establishes appropriate operational processes to ensure communication among those involved in the event, identify and meet expectations, assess its success, and make strategic adjustments for the future as needed.
Collaborates with the development director to plan and promote events.
Design, produce, and place event print and Web advertisements in collaboration with SOT/Sem designated staff, OMC and IA Communications staff.
Responsible for all aspects of events including: responding to inquiries, process registrations for events, and conducts necessary follow-up, assessment and reporting on the event.
Determines and manages the budget for the various events.
Performs miscellaneous job-related duties as assigned.
Execute goals and strategies for the Alumni in collaboration with Director and Associate Director of Development.
Facilitate activities for the Alumni, including the annual reunion banquet, homecoming, mini-gatherings of alums across the country, and possible class reunions as requested and planned by alumni in collaboration with Associate Director and Alumni volunteers.
Process reimbursement forms, pay bills, and assist in tracking expenses related to alumni/ae association budget.
Bachelor's degree or experience in events planning preferred.
Experience in higher education and a working knowledge of fundraising principles and donor relations preferred.
Ability to relate effectively to a wide range of people, to work constructively with diverse program audiences, to be hospitable and to project a positive image of the SOT/Sem and Saint John's.
Strong communication skills.
Ability to work independently with little supervision, in addition to, work collaboratively with a team, to be flexible and to provide supervision as required to student work(s).
Excellent organizational and time management skills; ability to work towards goals and meet deadlines.
Experience in office management and support.
Experience with design and production of print advertisements and publications.
Knowledge of or ability to learn database, Microsoft Office, design and web maintenance programs and software.
To Apply:Applications are accepted online by clicking on "Apply" above. Interested applicants should complete the application form and submit a cover letter and resume.
Review of applications will begin July 17, 2018.
If you require special accommodations to participate in the Saint John's University hiring process, please contact us at (320) 363-2508 or email@example.com.
It is the policy of CSB and SJU to conduct pre-employment background checks. An offer of employment is contingent upon a successful background check.
Women, individuals of diverse racial and cultural backgrounds, and persons with disabilities are encouraged to apply. Saint John's University is an Affirmative Action/Equal Opportunity Employer.
Program Coord, Tip-Development Alumni Relations
Duke Tip is seeking a Development Alumni Relations Coordinator. This position will be reporting to the Director of Development and will partner with the Development and Alumni Relations team in engaging alumni and increasing the fundraising results for Duke TIP. If you are interested in this position, please submit your application via the DUKE HR Career site https://hr.duke.edu/careers/apply prior to the close of the position on August 5, 2018.
Work with the development staff to implement TIP's fundraising efforts, through the annual fund, major gifts, corporations, and foundations.
Assist with the outreach, identification, recruitment and communication processes for the development office annual special funded scholarships.
Secure and track annual student scholarship correspondence for the development stewardship process with special scholarship/endowment donors.
Coordinate and draft a wide variety of written materials including individual prospect briefings, acknowledgement letters, development reports and internal and external correspondence.
Assist with events for cultivation, solicitation and/or stewardship purposes. Compile and maintain lists for events or meetings.
Process charitable gifts following Development and TIP Finance policies.
Set-up and maintain varied office files of records, reports and correspondence required for reference and efficient operation of office.
Determine the fiscal requirements for fundraising events; monitor, verify, and reconcile expenditure of budgeted funds.
Process the financial transactions for the development team, as needed.
Administrative Support (10%):
- Assist with the coordination of the development team's trip preparation and preparing the travel materials.
Alumni Engagement (30%):
Assist with the identification of TIP alumni and their contact information, also assist with conducting outreach to recruit them as participants in TIP's alumni network.
Research information and stories about alumni and their accomplishments for TIP's website, blogs, social media outlets, and student publications.
Update and maintain alumni records in TIP's database.
Create distribution lists for use in alumni outreach, alumni fundraising, and other materials.
Assist with the coordination the TIP Distinguished Alumni Awards process as well as other TIP alumni awards and honors.
Perform all related administrative duties, including responding to general inquiries from individuals and organizations via email, telephone, and online media.
Attend weekend and evening events as needed.
Perform other related duties as required.
Perform other related duties incidental to the work described herein.
The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.
Commitment to Duke TIP's mission and values
2 years of development or alumni relations experience, or equivalent, in an academic or non-profit environment
Keen awareness and flexibility in dealing with colleagues, stakeholders and volunteers
Excellent written, oral and interpersonal communication skills
Creativity, flexibility and a dedication to process improvement
Proficiency in Microsoft Office Programs: Calendar, Excel, Word, PowerPoint
Knowledge of development and alumni relations best practices
Project management, database and special event list management.
Superb attention to detail.
Must be able to communicate professionally and confidently with a wide variety of constituents, including Duke TIP staff, Duke University administrators, Duke TIP and university donors, fundraising leadership, and university colleagues.Duke University is an Affirmative Action/Equal Opportunity Employercommitted to providing employment opportunity without regard to anindividual's age, color, disability, gender, gender expression, genderidentity, genetic information, national origin, race, religion, sex,sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation,creativity, and belonging. Our collective success depends on the robustexchange of ideas—an exchange that is best when the rich diversity ofour perspectives, backgrounds, and experiences flourishes. To achievethis exchange, it is essential that all members of the community feelsecure and welcome, that the contributions of all individuals arerespected, and that all voices are heard. All members of our communityhave a responsibility to uphold these values.
Essential Physical Job Functions:Certain jobs at Duke University and Duke University Health System mayinclude essential job functions that require specific physical and/ormental abilities. Additional information and provision for requests forreasonable accommodation will be provided by each hiring department.
Work requires communications, analytical and organizational skillsnormally acquired through completion of a bachelor's degree program.
Work requires one year of experience in fund raising, alumni affairs,public relations, student activities, program administration or arelated field to become familiar with activities involved in planningspecial events or programs.OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE
Panther Alumni Recruitment Team Support Specialist - Temporary
The Annual Giving department is currently recrutiing for a Panther Alumni Recruitment Team (PART) Support Specialist to join their team of professionals. This posiiton is created to support the development and integration of alumni volunteers in student recruitment efforts.
Responsibilities to include:
Responsible for the development of training program designed to train volunteers to recruit students through Office of Admission activities. This may be one-on-one or group training using print and online resources.
Develop website to engage PART volunteers to join the team.
Coordinates with Alumni Association and Admission Office(s) to ensure proper lead-time for communications to alumni soliciting volunteers for student recruitment events.
Coordinates follow-up reports and summaries to provide ROI for Alumni Association and Admission Office(s).
Create call scripts and reports for PART volunteers who conduct call campaigns to prospective students.
Create communication templates for PART volunteers who conduct mail campaigns to prospective students.
Manages materials needed for PART student recruitment initiatives.
Provides support to Alumni Association and Admission Office(s) when planning events; this may include assistance with venue selection, catering, AV needs, confirmation, registration and post event survey.
Participation in Alumni and Admission training and events.
Provide ongoing support and guidance for PART volunteers.
Create and distribute various communication relevant to volunteers.
Coordinate special tours of campus, with the Office of Admission(s), for PART volunteers who are visiting campus.
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