Alumni Secretary Job Description Sample
Senior Alumni Relations Associate,Dar Development & Alumni Relations
Tracking Code 9095/J2617 Job Description JOIN BU’s $1.5 BILLION CAMPAIGN TEAM If you want to join a dynamic, mission-driven team in the best college town in the U.S.—at a prestigious university that knows where it wants to go, and is competitive in its compensation and benefits—consider us. If you want to help bring a $1.5 billion-dollar campaign to a successful conclusion—and maybe do some of your best work as an advancement professional—consider joining our team.
This historic effort will depend upon a dedicated, creative, and diverse staff. Boston University’s Development and Alumni Relations’ top leadership includes outstanding individuals recruited from some of the best institutions in the world and is led by Senior Vice President Scott Nichols. SENIOR ALUMNI RELATIONS ASSOCIATE Alumni Relations at Boston University is a key component of the Campaign for Boston University.
Responsible for connecting with, engaging, and helping foster lifetime connections with the 300,000 Boston University Alumni across the globe, Alumni Relations is the first point of contact for alums looking to reconnect or engage with their alma mater. JOB SCOPE The Senior Alumni Relations Associate for Events and Marketing is responsible for overseeing the logistics of global events, including Alumni Weekend and Global Days of Service. This position is also responsible for providing an in-depth analysis on the events and strategic outlook projecting insight and growth into marquee global events.
Reporting directly to the Associate Director Alumni Programs and Events, this role provides support to the Alumni Relations team with assistance in building registration pages, event registration, and staffing events.
Also, oversees student workers on all alumni relations based event projects. This position will provide support for alumni events directed by the Associate Director Alumni Programs and Events; events are offered world-wide to our alumni population, and this role will provide: input with regard to the strategic creation and distribution of marketing materials; input on website design and maintenance; proofing and editing copy for print and digital marketing; creates and manages registration pages; creates and designs key print and digital pieces for events.
Assisting alumni who have questions or need help relating to marquee events is also a key part of the role, as is managing logistics and relationships with all external and on campus partners. The Senior Alumni Relations Associate also works with the Associate Director to manage registration systems to track registrations, upload registrations into individual records in BBEC software; monitoring and reporting of attendance; and supervising administrative staff. This role is also responsible for providing in depth analysis for Alumni Weekend and Global Days of Service; analysis includes a breakdown of event registrants and attendees by affiliation, demographic; region; school; college; class year; philanthropy; first time registrant/attendee; total number of registrants/attendees; unique visitors; average number of events attended.
This role will also run constituent reports that provides analytical data for events including reporting event attendance in BBEC, building in-depth queries in BBEC to determine populations for mailings and emails, creating reports analyzing event attendance and trends, including reconciling budgets related to marquee events, including accounts payable and receivable, manages payments to on campus partners through ISRs and FSRs, credit card transactions, and expense reports; oversees administrative staff on shopping cart transactions. Also, this role oversees Alumni Relations team technology resources. This position will also manage and oversee student workers on the production of registration materials including nametags, guest lists, and event kits for all alumni relations events.
Required Skills QUALIFICATIONS Candidates must have two to four years’ experience in event planning or ideally, Alumni Relations, including managing a budget and vendors. A bachelors’ degree is required. Additionally, excellent written communications, and project management skills are required.
Superb organizational and customer service skills are requirements to be successful, and a strong mastery of Microsoft Office and constituent relationship management software is essential, as well as the ability to prioritize a demanding, time sensitive workload. A commitment to collaboration and collegiality is required. The selected candidate must be able to handle confidential material responsibly and interact professionally with a wide spectrum of individuals including alumni, University leadership, and senior leadership within the division.
Must be able to work nights & weekends and travel locally, regionally and in some cases internationally. Play a leading role in BU’s $1.5 Billion campaign, and join us today. Boston University is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. Job Location Boston, Massachusetts, United States Position Type Full-Time/Regular
Assistant Vice Chancellor For Alumni Relations And Executive Director Of The Nccu National Alumni Association
Assistant Vice Chancellor for Alumni Relations and Executive Director of the NCCU National Alumni Association
611561 Appointment Type Permanent - Full Time
FTE 1 = 40 hours/week, 12 months
If time limited, duration date
Primary Function of Organizational Unit The Office of Alumni Relations is a significant component of the Division of Institutional Advancement, having primary responsibility for administering a comprehensive alumni program which supports the life and mission of NCCU.
Primary Purpose of Position The Assistant Vice Chancellor for Alumni Relations is responsible for directing and implementing a comprehensive Alumni Relations Program to build alumni participation and support through strong communication, personal interaction, organization of reunions, chapters and special events. The Director works with various fundraising initiatives; initiates the involvement of younger alumni to enhance their contributions to the University; enlists, trains and supervises volunteers to work on University events or projects; and maintains accurate and up-to-date information for alumni files.
This successful candidate will also serve as the Executive Director of the NCCU National Alumni Association. The Assistant Vice Chancellor for Alumni Relations will report to the Vice Chancellor for Institutional Advancement.
Required Knowledge, Skills, and Abilities Highly motivated individual with demonstrated integrity and compelling leadership in program development, the ability to interact effectively with a broad range of constituencies, a willingness to travel, excellent oral and written communication skills, strong organizational skills and the ability to mobilize and maximize volunteer alumni support. Minimum Education/Experience A Bachelor’s Degree in communications, marketing, education, not-for-profit administration or related fields, a minimum of five progressive years’ experience in alumni relations, public relations, marketing or no-profit organizations, and demonstrated capabilities in interpersonal communications and presentations, a deep understanding of how to motivate and develop volunteers. Ability to manage effectively in a complex environment comprised of multiple constituencies.
A minimum of five years of relevant leadership experience in membership or affinity driven programs recognized for their strength of engagement and effectiveness. A master’s degree in a related field is preferred.
Licenses or Certification required by Statute or Regulation None
Equal Opportunity Employer North Carolina Central University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or status as a protected veteran.
Posting Detail Information
Open Date 11/28/2017
Date desired for closing or initial review
Open Until Filled
Date Position Available
Special Instructions to Applicants Finalist will be required to submit to a background investigation.
Required Documents 1. Resume/CV 2. Cover Letter 3. Unofficial Transcripts (official required from selected candidate)
Optional Documents 1. Letter of Recommendation 1 2. Letter of Recommendation 2 3. Letter of Recommendation 3 4. DD-214 (for Veterans Only)
Supplemental Questions Required fields are indicated with an asterisk (*). 1801 Fayetteville St., Durham, NC, 27707 // 919-530-6334 //© 2015 NORTH CAROLINA CENTRAL UNIVERSITY
Coordinator, Recent Alumni And Student Philanthropy
Job Title Coordinator, Recent Alumni and Student Philanthropy
Job Code Title
Job Requisition Number 091199
Department 4562- CCO CCAAD
Job Type Officer Full-Time Regular
If temporary, indicate duration
Hours Per Week
35 Job Family Development / Alumni Relations
Salary Grade 10
Salary Range Commensurate with experience
Advertised Summary Job Description Reporting to the Senior Associate Director, Recent Alumni and Student Giving in the Office of Alumni Affairs and Development, the Coordinator, Recent Alumni and Student Philanthropy is an integral part of a dynamic fund raising team. Working closely with the Director and focusing on undergraduate students and young alumni, the incumbent assumes responsibility to enhance and manage an existing student philanthropy program for Columbia College undergraduates and those who have just graduated CHARACTERISTIC DUTIES AND RESPONSIBILITIES:
A. Administers all aspects of the Columbia College Senior Fund campaign including committee recruitment, training and supervision. Establish goals and outcomes for the campaign in partnership with the Director and key College partners. B. Grows the existing student philanthropy program with particular focus on increasing student involvement and awareness of the College's philanthropic priorities and vehicles as well as identifying future student and alumni leaders via the Columbia College Student Ambassador organization.
C. Organizes alumni class committees and coordinates class fund raising efforts for 1-3 alumni classes including the 1st Reunion. D. Collaborates with other members of the CCAAD team, College administrators, student groups, key alumni volunteers and a variety of partners across campus to educate the student population, with a focus on underclassmen, on the impact of philanthropy on Columbia College and its students. Creates opportunities for students to build relationships within the alumni community.
E. Works with Columbia College Fund Officers and members of the Office of Alumni and Development to meet annual fund goals. F. Other related duties as assigned.
Minimum Qualifications for Grade
meet these minimum qualifications to be considered an applicant Bachelor's degree or its equivalent required. One year of related experience required. Additional Position-Specific Minimum Qualifications
meet these minimum qualifications to be considered an applicant Strong writing, communication, interpersonal and organizational skills required. Must be proficient in Microsoft Office and have the ability to quickly learn new software programs as required.
Ability to work independently and as part of a team essential. Position will require many evening and weekend assignments and possible travel. A cover letter indicating salary requirements and resume must be submitted with the application.
Preferred Qualifications Two years of related experience preferred.
Additional Essential Functions (Limit to 3950 characters.)
This position works with:
HIPAA Compliance training required
Participation in Medical Surveillance required
No What type of posting? Is this a waiver request?
Requisition Open Date 01-17-2018
Requisition Close Date Open Until Filled
Quick Link jobs.columbia.edu/applicants/Central?quickFind=166942
EEO Statement Columbia University is an Equal Opportunity/Affirmative Action employer --Race/Gender/Disability/Veteran.
Local Hiring Columbia University is committed to the hiring of qualified local residents.
Graphic Designer - West Lafayette - Purdue Alumni Association
The Graphic Designer will work closely with the Art Director to conceptualize and create a wide variety of print communications and digital graphics for both internal and external use and distribution. The Graphic Designer will support Purdue Alumni's programs by producing effective print and electronic materials that are visually appealing, easy to understand, and consistent with the organization's branding and key messages.Required:
Bachelor's degree in Graphic Design or Visual Communication Design.One year of experience as a graphic designer at a corporation, non-profit organization, marketing office, ad agency, design studio, magazine, newspaper or other related experience.Ability to conceptualize and create a wide variety of print communications and digital graphics.Proven expertise with Adobe Creative Suite (InDesign, Photoshop, Illustrator).Excellent typography, composition, and conceptual thinking skills.Experience preparing files for production.Attention to detail, exceptional organizational skills, and ability to plan, prioritize, and coordinate multiple projects and deadlines simultaneously.Strong written and verbal communication skills.Additional Information: A background check is required for employment in this position.FLSA: Exempt (Not Eligible For Overtime)Retirement Eligibility:
Defined Contributions Immediately.Purdue University is an EEO/AA employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply.VEVRAA Federal ContractorRequest Priority Protected Veteran ReferralsEOE -Veteran /Disabled/Minority/AA/F/M/SO
Associate Director Of Alumni And Family Relations
Position Detail Associate Director of Alumni and Family Relations Search:#620 Date Posted: 11/21/2017 Type/Department:Administrator in College Advancement Search Status:Searching for Candidates - Accepting Applications Apply Now:Would you like to apply for this position? Hampshire College, an independent, innovative liberal arts institution and member of the Five College consortium, is accepting applications for an associate director of alumni and family relations in the office of college advancement.
The associate director of alumni and family relations is responsible for all aspects of programming for alums and families, including but not limited to family orientation, Family and Friends weekend, reunions and Div IV, and local, national and international events. Working with a high level of independent skill and judgment, this position is responsible for establishing event strategy and overseeing programs from conception to actualization and post-program assessment, including overseeing event communications. The associate director will have a special focus on increasing engagement among alums of color, and will partner across the institution to enhance communications and engagement with current parents.
They will advise the director on strategic goals and long-range planning for the unit, and work closely with colleagues across advancement, faculty, high-level donors and volunteers to increase engagement among alums, families, and friends of the College. This position will play a key role in Hampshire’s upcoming 50th Anniversary programming. Regular and cross-country travel is required, with occasional evenings and weekends to staff events.
A bachelor’s degree with minimum of five years’ job related experience is required. The ideal candidate must have excellent project management and interpersonal communication skills with a commitment to customer service. Event planning experience required.
Must be adept at competently and calmly handling multiple concurring tasks. Successful candidate must have excellent Microsoft office skills; be a strong writer with capacity to tailor message to multiple audiences; and be able to work as a key leader in the unit and collaborate with senior administration, faculty, and staff across campus. A commitment to working with people from diverse backgrounds is essential.
Candidate must be able to lift a minimum of 25 lbs. This position requires a valid driver’s license and must successfully meet the requirements of Hampshire College’s driver credentialing policy. This full time, benefited position holds a grade 7 in the Hampshire College staff salary grading schedule and requires regular travel with occasional evenings and weekends.
We offer a competitive salary and excellent benefits program. Please submit your cover letter, resume and names/phone numbers of three professional references via our website at https://jobs.hampshire.edu/ www.hampshire.edu Hampshire College is an equal opportunity institution, committed to diversity and inclusion in education and employment.
Associate Director Of Graduate Alumni Engagement
Position Summary The Associate Director of Graduate Alumni Engagement is a member of the Alumni and Parent Programs (APP) team, with the primary responsibility for executing graduate alumni events both regionally and on the Monterey campus. The Associate Director creates and manages content-rich engagement opportunities to help strengthen alumni connections to and support for the Institute, Language Schools and Bread Loaf School of English and Middlebury in general. This position has a keen focus on providing career engagement programming support for all graduate alumni. The Associate Director reports to the Director of Graduate Alumni Engagement. ## Essential Functions
In consultation with the Director, develops an overall engagement plan for all graduate alumni, including the Institute, Language Schools, and Bread Loaf School of English
Creates and manages focused events for graduate alumni, both on and off campus, in consultation with Graduate Program campus partners
Collaborates with the Advancement staff, including Assistant Director of Annual Giving for Graduate and Programs, the Director of Graduate Programs and the Institute Director of Development to ensure that alumni relations efforts support and enhance fundraising efforts
Coordinates regional programming with APP colleagues for joint efforts with undergraduate alumni events when possible to enhance the effectiveness of such engagement activities
In consultation with the Director and AVP for Alumni Relations, creates and executes career engagement events and related programming for graduate alumni, relying on close collaboration with Center for Careers and Internships (CCI) and Center for Advising and Career Services (CACS)
Has a keen understanding of key engagement and event metrics, manages the capture and analysis of relevant event and volunteer data, and reports regularly on effectiveness of alumni engagement efforts
In collaboration with Advancement Communications colleagues, helps to enhance the use of social media channels for graduate alumni, and helps to identify alumni to feature in communications about graduate alumni, sharing their stories and achievements
Serves as primary coordinator of the MIIS alumni awards process, culminating at the Institute’s Commencement exercises ## General Responsibilities
Supports Middlebury events on the west coast as needed
Contributes to the overall success of the Alumni Relations program by working on special projects
Takes direction from managers and performs other duties as assigned
Some weekend and evening work required ## Knowledge, Skills and Abilities
Excellent verbal and written communications skills required
Must be able to handle confidential information and difficult customer service situations with tact and professionalism
Able to manage the planning of multiple events at once and work under tight timeframes
Must have a valid drivers’ license and be willing to travel ## Experience
Three to five years of experience in volunteer management, higher education management, marketing, or public relations, preferably in a not-for-profit/higher education setting
Demonstrated success in project management, experience with alumni relations preferred ## Physical Demands The Middlebury Institute of International Studies at Monterey maintains a smoke-free workplace and complies with the Federal Drug-Free Schools and Communities Act and Drug-Free Workplace Act. The position requires light to moderate physical exertion. Essential job functions require ability to sit for extended periods of time, walk, bend, climb, push/pull, lift and carry up to 50 pounds occasionally. Also requires fine dexterity and ability to grasp, i.e. for writing and word processing/data entry. ## Special Instructions to Applicants To apply, please submit a cover letter and resume along with a list of contact information for three professional references. ### Recommendations Some postings require contact information for reference providers for confidential letters of recommendation. Posted with Limited Access: No
Title:* Associate Director of Graduate Alumni Engagement
Posting Number:* S00969 Full-Time/Part-Time: Full-time
Typical Hours Per Week:* 37.5 Benefits Eligible?: Yes
Hiring Minimum:* $61,737 Department: Alumni Relations
Location:* Monterey, CA Campus
Hire contingent upon successful completion of the following post-offer screening:* Criminal Background Check
Education:* Relevant Bachelor’s degree required
Open Until Filled:* Yes
Director Of Development, African American Alumni Association (Aaaa) (Development Officer I)
University Relations Department: University Development Organizational Unit: Development HR Classification Title:
Director of Development, African American Alumni Association (AAAA) (Development Officer I) Work Status: Full-time Regular Hours Per Week: 40+ Days of Week: M-F Shift Schedule:
Specific Work Schedule: Some nights and weekends as necessary Posting Options: Internal and External
Reporting to the Senior Director of Development, this position serves as the primary Development Officer for the African American Alumni Association (AAAA). This position is charged with creating and implementing a comprehensive development program to engage African American alumni, parents, friends, business and civic leaders in the mission and goals of Loyola Marymount University. The Director strategically cultivates, solicits, and stewards major donors. As a major gift officer, the Director coordinates efforts to support major gift fundraising and is expected to personally solicit and close major gifts of $25,000 or more in support of the AAAA scholarship program and related funding priorities.
Additional responsibilities will be assigned as needed to meet university priorities. Position Specific
Design and implement a comprehensive development plan to increase philanthropic support for AAAA, with a focus on strategically engaging, cultivating, and soliciting major gifts of $25,000 or more, and stewarding AAAA donors. Identify and qualify new prospects, capable of making gifts of $25,000 or more to LMU.
Develop effective fundraising strategies in coordination and collaboration with other members of the development staff, including Corporate and Foundation Relations, Directors of Development, Planned Giving, Prospect Research, Annual Giving, and Development Services. When applicable, coordinate strategies for major gift solicitations with the appropriate university leadership, faculty/staff, and volunteers. Collaborate with university partners to ensure that appropriate engagement opportunities exist to strengthen the link between African American alumni and LMU.
Manage the AAAA volunteer Board of Directors and work with the Board Chair to facilitate meetings. Develop specific plans for volunteer recruitment and actively engage the Board with a focus on major gift prospect identification, solicitation, and stewardship.
In collaboration with Special Events staff, lead and orchestrate the overall planning of the annual AAAA Scholarship Awards Gala. Oversee the development of event materials and the selection and presentation of the Distinguished Achievement Awards; solicit and close sponsorships and gifts ensuring the financial success of the event.
In cooperation with the Senior Director of Development, establish annual qualitative and quantitative goals, objectives and key accountabilities in order to increase donors and dollars raised. Determine most effective means to report progress and provide assessment on a regular basis. Prepare and deliver annual written plans.
Serve as liaison and primary point of contact for AAAA with African American alumni, friends, supporters, and all other members of the LMU community.
Oversee the coordination of the awarding of the African American Alumni Student Scholarship program in conjunction with the Director of Donor Relations and the Office of Financial Aid. Communicate with the Office of Financial Aid to ensure timely and accurate distribution of scholarships to student recipients and financial reports to donors on scholarship status.
Oversee the identification of key individuals and corporations for representation on university advisory boards and councils. Recommend policies and procedures for the rotation, nomination, and selection of new board members and honorees.
Forecast and manage the development budget assigned to this position.
- Perform other duties as assigned or requested. Experience/
Minimum three years experience in development or a related field, preferably in higher education. A track record that demonstrates solid fundraising results and demonstrated success soliciting and closing major gifts.
This includes the ability to plan, organize and implement fundraising activities effectively, as well as participate in high-level individual, corporate, and/or foundation solicitations. Experience in promoting and coordinating the involvement of volunteers. Experience should be in progressively responsible positions.
Demonstrated ability to set priorities, coordinate multiple projects and personally ask and close gifts. Willingness to travel and work occasional weekend/evening hours.
Deal effectively and comfortably with high-level donor prospects. A high energy, goal oriented worker who is well organized and personable. Utilize a creative approach to fundraising projects. Ability to effectively communicate the vision, values and mission of Loyola Marymount University, while capturing the interest of the prospect.
Exemplary communication skills (both written and oral) evidenced by background in preparing comprehensive reports and executive summaries incorporating complex, highly technical information.
Highly developed organizational and leadership skills.
Demonstrated computer competency and preferably knowledgeable of Microsoft Office products as well as familiarity with the Advance system or an equivalent system. Required Education:
- Typically a Bachelor’s Degree in a related field. Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of regulation/policy changes.
Physical Demands (if applicable) Special Instructions Exemption Status: Exempt Salary Grade Minimum: $2,516.81 bi-weekly Salary Grade Midpoint: 3,433.62 bi-weekly Posting Date 12/14/2017 Application Deadline Date: Applicant Documents Required Documents
Resume/CV Optional Documents
List of References
Associate Director Of Graduate Student And Alumni Philanthropy Programs (Term Apppointment)
Associate Director of Graduate Student and Alumni Philanthropy Programs (Term Apppointment)
Job Number: 15366
Functional Area: Resource Development/Fundraising
Department: Alumni Association
School Area: Alumni Association
Employment Type: Full-Time Temporary
Employment Category: Exempt
Visa Sponsorship Available: No
- Schedule: M-F, 9:00 A.M. - 5:00 P.M.
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ASSOCIATE DIRECTOR OF GRADUATE STUDENT AND ALUMNI PHILANTHROPY PROGRAMS, Alumni Association, to manage and launch new, targeted fund-raising campaigns to encourage annual giving from current MIT graduate students and younger graduate student exclusive (GSE) alumni. Will be responsible for the management of fund-raising strategy for GSE student and younger alumni including volunteer activity, fund-raising events and promotion, mass marketing solicitations, and volunteer management of GSE student and younger alumni volunteers; leveraging best fund-raising practices to lead successful campaigns that emphasize annual participation at every level; developing and implementing strategies around volunteer recruitment, training, and leadership development for these unique communities; and developing and maintaining relationships with key campus partners and colleagues across MIT’s advancement community.
Job Requirements: REQUIRED: bachelor’s degree; three years’ relevant experience, preferably in higher education fund-raising; experience managing student or alumni fund-raising volunteers; proficiency with Microsoft Office; excellent verbal and written communication skills; strong organizational and time management skills; demonstrated ability to manage multiple assignments concurrently; excellent problem solving abilities; attention to detail; flexibility; and diplomacy, tact, and discretion. Seek resourceful, strategic, and self-motivated team player who is willing to learn and can adapt to a fast-paced work environment.
Event management experience preferred. Job #15366-O This is a three-year, term appointment. 11/1/17 MIT is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin.
Alumni Relations And Special Events Manager
Job Description The University of North Texas at Dallas invites applications for the position of Alumni Relations and Special Events Manager. The University – the first four-year public institution of higher education in the city – seeks an individual who will help shape the character of a 21st century, teaching-focused university. Candidates should be able to express enthusiastic support for the mission of the university to transform the lives of students, families and communities by providing high-quality, student-focused education in preparation for tomorrow’s careers, and its vision to create the place of choice where students are inspired to learn, faculty are inspired to teach and the community is inspired to support. For more information about the university, go to: http://untdallas.edu/ The Alumni & Special Events Manager will implement, plan, coordinate and execute special events for the University of North Texas at Dallas as well as external events as assigned. Events include meetings, receptions, private social events, special events, fundraising events and other university-sponsored activities. Reporting to the Vice President for University Advancement, Responsibilities of the position include, but are not limited to:
Establishing an alumni relations program designed create a pipeline of engaged alumni.
Developing strategic alumni activities and assess the resources needed to develop and sustain alumni activities.
Creating meaningful reunion opportunities for alumni of all class years to engage with the university.
Identify and plan programs with corporations that employ alumni or corporations who wish to employ graduates.
Develop an annual giving campaign to actively identify, qualify, cultivate and solicit alumni to contribute to the campaign.
Planning, designing and producing exceptional special events for the university that reflect and advance the University of North Texas at Dallas’ brand and cultivate prospects and donors.
Managing and coordinating all aspects of events including oversight of professional caterers, vendors, related contracts and set ups to ensure university events policies and procedures are enforced.
Working closely with External Relations team to develop and manage public and private events to engage current and prospective donors.
Preparing timelines, calendars, reports and diagrams for special events.
Develop checklist for events based on event needs.
Oversee all metric reporting and status updates on special events including progress toward revenue goals.
Producing an annual fundraising gala, President’s Cultivation Events and Awareness Gatherings and other major donor and Foundation Board events.
Working with Marketing and Communications to produce invitations and other printed pieces for special events, and to ensure visibility and promotion of university events.
Assisting with coordinating, facilitating, planning and producing fundraisers and attending committee meetings as needed.
Coordinating with university administrators to develop and manage guest lists for a variety of events held on campus.
Maintain effective and working relationship with others at all times.
Communicate effectively, appropriately, and accurately in writing and verbally.
Manage and complete multiple tasks simultaneously in a timely, efficient, and effective manner.
Completes other duties as assigned. The University of North Texas System is firmly committed to equal opportunity and does not permit – and takes actions to prevent – discrimination, harassment (including sexual violence), and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, family status, genetic information, citizenship or veteran status in its application and admission processes, educational programs and activities, facilities, and employment practices. The University of North Texas System immediately investigates and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose a discriminatory practice, file a charge, or testify, assist or participate in an investigative proceeding or hearing.
Minimum Qualifications The successful candidate will possess a Bachelor
’s degree and three years of professional experience in alumni relations, fundraising, sales, marketing, strategic event planning and execution, volunteer management or equivalent combination of education and experience.
Familiarity with event vendors, production and planning techniques; knowledge on how to execute a plan to coordinate the work of vendors.
High degree of creativity and knowledge of event trends.
Computer proficiency in software programs such as Excel, Access, Microsoft Office Word and events management software a plus.
Strong organizational and time management skills; must be detail-oriented and able to manage program budgets.
High degree of initiative, intuition and innovation.
Able to prioritize multiple projects and meet deadlines.
Physical requirements necessary to perform essential job functions Work is primarily sedentary
. Sits comfortably to do the work; however, there may be some walking, standing, bending, or lifting items weighing up to 15 pounds.
Special Instructions to Applicants Applicants must submit a resume with their online application
. $4,166.67 Per Month
Requisition Number:* STA - 201000000581 Job Title: Alumni Relations and Special Events Manager
Driving University Vehicle?:* No
Work Schedule:* Monday – Friday 8 am – 5 pm
Substitution of Experience/Education:* Yes
Assistant Dean Of Development And Alumni Relations
Reporting to Dean Mark A. Reynolds, the assistant dean assistant dean will serve as a member of the dean’s senior leadership team, leading and managing a staff in development and alumni engagement. The assistant dean will lead the planning and implementation of all school of dentistry development and alumni engagement activities and guide school leadership in the successful completion of the comprehensive $30 million fundraising campaign. He or she will design and execute innovative strategies to identify, engage, solicit, and steward volunteers, grateful patients, alumni, corporations, foundations, and friends capable of supporting the school of dentistry. The assistant dean will personally maintain a select portfolio of high-level prospects and donors capable of giving at the major and principal gift levels. The assistant dean must be an integral member of the UMB community. He or she will reflect and embody the values of UMB and its leadership, leading the school of dentistry advancement efforts and serving the university community with integrity, warmth, humility, grace, and humor. This is an exempt, regular position and offers a generous benefits package that includes 22 vacation days, 14 floating and observed holidays, 15 sick days; comprehensive health insurance and retirement options; and tuition remission for employees and their dependents at any of the University System of Maryland schools. Recruitment Information and Application InstructionsThe University of Maryland, Baltimore has retained the search firm of Isaacson, Miller to assist in the search for the Assistant Dean of Development and Alumni Relations.All applicants will also need to apply to the job posting on the Isaacson, Miller website, using the following link:https://www.imsearch.com/search-detail/S6-337Major Functions and Responsibilities/ //Engagement of Leadership/ * Guide and support the dean in his role as chief spokesperson and fundraiser for the school of dentistry, serving as coach, advisor, and co-strategist in cultivating and soliciting transformative gifts; ensure that the dean is professionally and effectively staffed regarding fundraising activities and that his time is optimally utilized.
Work closely with the dean to systematically engage chairs and faculty in the fundraising process; provide them with the resources, training, and tools necessary to leverage their most successful alumni, grateful patients, and existing donors in supporting program priorities.
Partner with the dean to identify and recruit philanthropically-oriented alumni, existing donors, and community members to the dean’s board of visitors. /Program Leadership/ * Assess the effectiveness and potential of fundraising at the school of dentistry; serve as architect and builder of a strategic advancement operation that will broaden and strengthen the school’s outreach efforts to alumni, corporations, foundations, grateful patients, and the community; garner philanthropic support that is sustainable, impactful, and supports the school of dentistry’s campaign priorities, resulting in the successful attainment of the school’s $30 million goal.
Establish a grateful patient fundraising program and formulate strategies for sustainable growth; educate faculty in the grateful patient fundraising process.
Maintain regular communication with and cultivate strong, collaborative relationships across the university, including with the University of Maryland Baltimore Foundation, to coordinate and leverage fundraising activities as appropriate. Ensure that the school of dentistry development and alumni relations team serves as a valued, collaborative, and responsive partner that professionally addresses both opportunities and challenges.
In conjunction with the director of annual giving and alumni engagement, evaluate, strengthen, and enhance annual fund and alumni programming, ensuring that school of dentistry alumni are actively and meaningfully engaged; develop and implement innovative programs to identify and engage prospective donors (including alumni, corporations and foundations, parents/families, and friends), increase donor retention, and renew and bring existing donors to higher levels of giving. /Fundraising/ * Personally manage a select portfolio of School of Dentistry prospects, cultivating and successfully soliciting new and existing prospects capable of making substantial gifts to the school.
Formulate a keen understanding of the research being conducted in the school of dentistry; be able to articulate funding priorities, the school’s mission, and research milestones in clear and compelling terms to a broad array of constituencies.
Travel as necessary to engage donors, prospects, grateful patients, alumni, and friends. /Staff Management/ * Lead and mentor a small team of professionals; serve as an advocate for staff, representing their needs and concerns.
Set clear direction and priorities for the team. Promote excellence through well-defined, measurable goals and adherence to best practices; lead by example; inspire, motivate, and empower staff through active communication and delegation, placing staff members’ work within the context of the school of dentistry’s strategic priorities and mission.
Maintain a leadership style that is open and fluid; foster an environment that rewards new ideas, builds confidence, encourages teamwork, and promotes diversity. Celebrate current achievements and set clear expectations for future success.
Serve as a resource for gift officers in helping them develop effective prospect strategies, moves management, gift closures, and stewardship; ensure that gift officers prioritize each donor’s intentions and act in the donor’s best interests.
Actively mentor and train a team that is prepared to meet the ongoing challenges and aspirations of the school of dentistry. Provide frequent opportunities for professional learning and growth; emphasize retention as a means of increasing the capacity, stability, and expertise of the team. Assess current organization and structure, recruiting/reassigning staff as necessary to optimize the operation. Bachelor’s degree required; advanced degree desirable. Ten (10) or more years of progressively responsible experience with at least 3 years of supervisory or managerial experience in complex, successful development programs, preferably in a health sciences setting; meaningful experience with or knowledge of all key areas of advancement, including development, alumni engagement, and communications. Experience in higher education or other complex organization(s) preferred. Ability and willingness to travel. Hiring Range:
Commensurate with education and experience.
If accommodations are needed, contact Staffing & Career Services at 410-706-2606, Monday – Friday, 8:30am – 4:30pm EST. Maryland Relay can be accessed by dialing 711 (in-state) or 1-800-735-2258.
Equal Opportunity/Affirmative Action Employer. Minorities, women, protected veterans and individuals with disabilities are encouraged to apply.
Job:Reg or CII Exempt Staff
Organization:Dental - Institutional Advancement
Title:Assistant Dean of Development and Alumni Relations
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