Alumni Secretary Job Description Sample
Alumni Center Receptionist
Logo Posting Number STA00359PO18 Classification Title Administrative Assistant Internal Title Alumni Center Receptionist Campus Columbia 01 College/Division Division of Administration and Finance Department Alumni Association Band 4 Advertised Minimum Salary $26,988 Advertised Salary Range $26,988 - $36,000 Location of Vacancy Part/Full Time Full Time Hours per week 37.5 Work Schedule
Standard working schedule: 8:30am – 5:00pm
Must be willing to work a flexible schedule to meet the needs of the department.
Type of Staff Position Full-time Equivalent (FTE) Basis 12 months Job Search Category Administrative
The University of South Carolina System is comprised of the state's flagship university in Columbia (founded in 1801 and currently one of the top 50 "Best Colleges" according to U.S. News and World Report), three regional comprehensive universities (USC Aiken, USC Beaufort and USC Upstate), and Palmetto College consisting of four two-year campuses (USC Lancaster, USC Salkehatchie, USC Sumter, USC Union and Fort Jackson/Extended University). Together, the USC System institutions offer more than 450 degree programs on campus and online and are uniquely positioned to meet the state's educational, cultural, health and research needs.
The System employs nearly 14,000 people who work daily to improve the lives of students, fellow South Carolinians and the world. Our diverse engaged faculty and staff enjoy a dynamic and intellectually stimulating work environment.
Benefits for FTE, Research Grant or Time-Limited Positions Are Indicated Below
The University of South Carolina (UofSC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about UofSC benefits, access the About Benefits section on the Applicant Portal at uscjobs.sc.edu.Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.
Benefit Eligibility Type Full-Time Equivalent (FTE) South Carolina Retirement Yes State Insurance Programs Yes Annual Leave Yes Sick Leave Yes
Advertised Job Summary
Under general supervision, reporting to the Senior Director of Alumni Center Operations, the Receptionist provides telephone and front desk coverage for the Alumni Center. Responsible for greeting event customers, guests, and Alumni Association visitors.
Prepares and places event wayfinding signage, enters schedules for facility operations systems such as HVAC, access control, exhibit technology and AV systems. Ability to adjust work schedule with advanced notice for events that require facility access prior to normal business hours and/or evening coverage prior to arrival of scheduled front desk staff. Required to provide program assistance and support at various Association events that includes evenings and weekends.
Minimum Qualifications (Classified and Unclassified positions)
Bachelor's degree, or high school diploma and 4 years work experience that is directly related to the area of employment; or equivalency.
Receptionist experience is preferred.
Excellent communications skills, interpersonal skills and ability to interact with others at all levels of the organization, as well as, with outside audiences. Ability to exercise tact and diplomacy.
Outstanding organizational skills and the ability to work well under pressure, manage multiple projects and deadlines while being flexible and adaptable to unexpected changes. Demonstrated problem solving skills, self-motivated, creative and energy. Ability to establish and maintain effective working relationships with internal and external customers. Strong knowledge and experience using Microsoft Word, Excel, PowerPoint and Outlook.
Hazardous weather category Non-Essential Safety Sensitive or Security Sensitive No
Posting Detail Information
Number of Vacancies Desired Start Date If Research Grant/Time Limited, give end date Job Open Date 03/20/2018 Job Close Date Open Until Filled Yes Special Instructions to Applicant
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time.
This position is open until filled. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
Quicklink for Posting http://uscjobs.sc.edu/postings/28242 EEO Statement
The University of South Carolina does not discriminate in educational or employment opportunities on the basis of race, color, religion, national origin, sex, sexual orientation, gender, age, disability, protected veteran status or genetics.
Required fields are indicated with an asterisk (*).
Do you have at least a bachelor's degree or high school diploma and 4 years work experience that is directly related to the area of employment; or equivalency?
List of References and Contact Information
Associate Director Of Alumni Relations
Reporting to the Executive Director of Alumni Relations, the Associate Director of Alumni Relations is the SEAS Alumni Relations team member with primary responsibility for managing the boards of both the Columbia Engineering Alumni Association (CEAA) and the Columbia Engineering Young Alumni (CEYA). In this role, s/he will support the Executive Director in identifying and validating new volunteer prospects for cultivation and training, specifically with a view to strengthening the boards of the CEAA and the CEYA and their connection to the Dean's Office.
The incumbent will be responsible for the planning of all signature events associated with the Columbia Engineering Alumni Association (CEAA) and Columbia Engineering Young Alumni (CEYA) including all aspects of event planning for the CEAA Annual Awards/Reunion Welcome Dinner and annual CEYA Spring Gala.
The incumbent will have prospect management responsibilities for the CEAA and CEYA board members and committee members. This will include moves management pieces including engagement and cultivation, leadership succession planning, and assisting in the responsibilities for the annual gift strategy for those volunteers in the portfolio.
The incumbent will be responsible for managing the Class Notes section of the alumni magazine, which includes corresponding, collecting and editing alumni submissions for print publication.
Additionally, management of 2-3 reunion committees is expected and event assistance at most of the signature events for the School. Assistance with managing the ARC (alumni representative committee) program volunteers will be expected.
Management of targeted mailing lists for the above alumni populations, event reporting, writing, regular metric collection and analysis, and scheduling event mailings is also required.
Minimum Qualifications for Grade
Applicant MUST meet these minimum qualifications to be considered an applicant Bachelor's degree and three or more years of alumni relations or fundraising experience required. Additional Position-Specific Minimum Qualifications
Applicant MUST meet these minimum qualifications to be considered an applicant Excellent oral and written communication, organization and interpersonal skills are necessary. Superior editorial skills, mature judgment and attention to detail required.
Must have experience working with multiple projects simultaneously and be able to work independently. Must have volunteer management experience and the ability to exercise diplomacy, discretion, and collaboration when working with high level volunteers. Excellent computer skills with MS Word, MS Excel, and other databases required.
Must have extensive knowledge of social media platforms.
Position requires occasional evening and weekend assignments Special Instructions Preferred Qualifications Experience with Adobe design suite preferred. Essential Functions (60%) Independently manage all aspects of planning and executing the Columbia Engineering Alumni Association (CEAA) and Columbia Engineering Young Alumni (CEYA). Independently manage and implement quarterly board meetings for the Alumni Association and Young Alumni Association.
Independently plan, organize, and staff all committee meetings as necessary. Act as executive secretary for the CEAA/CEYA. Independently manage all signature events associated with CEAA/CEYA including Reunion Kickoff Awards Dinner and the annual Blue & White gala.
(20%) Work with the Executive Director of Alumni Relations to create a pipeline of engagement for promising SEAS alumni volunteers and identify transition opportunities for board members with term expirations. On a monthly basis, review alumni volunteer prospects and assist Executive Director of Alumni Relations in developing relationships with newly engaged alumni.
Assist with making alumni connections to develop the next generation of SEAS alumni volunteers. Along with the Executive Director, manage the CEAA and CEYA boards and committees as an integrated portfolio, ensuring timely and effective moves management for this cohort.
(15%) Manage reunion committees and staff alumni relations events as required. Solo-staffing of smaller events will be expected. Managing aspects of ARC and Class Notes programming.
(5%) Act as Alumni Association Executive Treasurer, pay all bills for the CEAA by reviewing charges, writing checks, monitoring checking account balance, and providing financial information to the CEAA Treasurer. Has authorization to sign checks up to $1,000 and may co-sign or be authorized in writing by the CEAA President or Treasurer to be the signatory on checks of an unlimited amount.
Organize and keep accurate records of all event and office invoices (excel sheets and hard copies). Prepare binder of invoices for CEAA audit committee once annually. Additional Essential Functions (Limit to 3950 characters.) Special Indications
This position works with:
Smu-Administrative Assistant Ii-Development And Alumni Affairs (Part-Time)
This is a part-time position (20-hours per week). This is based out of the Oakland campus.
Processes all donor contributions and maintains the donor database. Serves as the primary liaison with the Finance Department in reconciling contributions and to ensure the accuracy and proper handling of donor funds. Performs receptionist duties for the department.
Job Duties and Accountabilities:
An Asterisk (*) denotes an "essential job function" for ADA purposes.
Processes all contributions within 24 hours of receipt. This includes data entry, writing and mailing acknowledgments, and sending reports to Finance. Produces month end reports and reviews with Finance to ensure all accounting procedures are followed and reports are accurate. Researches and resolves discrepancies as needed with fund accountants.
Schedules meetings, prepares correspondence, and necessary reports
Works with faculty and staff to provide support and training when reimbursements are processed using grant and donated funds to ensure expenses and reimbursements follow specific guidelines per the donors' requests and are accurately coded and processed.
Answers department main line, assists callers and routes calls as needed. Greets visitors.
Orders and processes special orders and supplies for department.
Runs lists for donor wall updates and prepares annual donor list for publications.
Other duties as assigned.
Skills and Abilities:
Communication skills required to quickly organize and communicate thoughts in writing and verbally.
Skills in writing concise, logical and grammatically correct materials.
Ability to learn new computer software
Ability to handle multiple priorities.
Excellent attention to details.
Ability to work some evenings and weekends.
Demonstrated ability to work as a member of a team.
Computer proficient, experience in Microsoft Word, PowerPoint and Excel. Knowledge of Power Campus a plus and Raiser's Edge
Education and/or Experience:
High school diploma required.
Three to four years of broad experience in administrative positions of increased responsibility; preferably in an academic setting.
Ability to perform desk work, however must be mobile.
Light lifting occasionally required.
Ability to push, pull, climb, stoop, bend, stand have flexibility of the upper and lower body.
Executive Administrator, Board Of Trustees, Development And Alumni Relations
Reporting to the Assistant Secretary of the Corporation, Director of Development in the Office of Development and Alumni Relations, the Executive Administrator, Board of Trustees (EA) will provide high-level administrative support to the Assistant Secretary of the Corporation in the management of The New School’s Board of Trustees. The EA will be a critical liaison with the university’s most important volunteers as well as with the Offices of the President, Provost, General Counsel, and other offices across campus including university Chiefs and school Deans.
Work directly with The New School Board of Trustees and their assistants on a daily basis. Ensure that all requests and concerns are handled in a timely manner.
Schedule board meeting dates with the President’s Office, Board Chair, and Committee Chairs.
Organize meetings including space scheduling on and off campus, organizing audio visual, catering, facilities, maintenance, and security requests.
Prepare and maintain the Board of Trustee meeting attendance for approximately 50 Board and Committee meetings each year.
Distribute meeting attendance to Trustees and university Chiefs, Deans, and Vice Presidents.
Prepare and distribute all materials for Trustee, Committee, and Trustee working group meetings, including agendas, presentations, minutes, records, surveys, and other materials as needed.
Enter all Trustee attendance and other relevant meeting information in database software Banner.
Organize, update, and maintain Board of Trustee files for the Office of the Secretary.
Update and maintain Trustee candidate pipeline.
Update and maintain the Trustee page on the university web site.
Scan all records into Perceptive Content to maintain the archive.
Assist with stewardship events such as the annual Distinguished Service Awards.
Collaborate with colleagues in University Development and Alumni Relations.
Regularly draft written communications to Trustees, their assistants, and/or university leadership.
Additional miscellaneous responsibilities will include ordering office supplies, ordering gifts for Trustees, messengering materials, and other administrative tasks.
Srassoc Dir For Young Alumni Yale Coll Alumni Fund
Reporting to the Deputy Director of the Yale College Alumni Fund, the Senior Associate Director for Young Alumni establishes and implements strategic plans to accomplish fundraising goals for Yale College’s young alumni cohort. The Senior Associate will oversee interactions with volunteers and alumni as well as staff to achieve desired dollar and participation goals and enhance volunteer and alumni engagement.
In addition, the Senior Associate will: support and supervise day-to-day activities of the Yale College Alumni Fund young alumni team; contribute to development and execution of clearly articulated fundraising policies and long-term strategic plans; collaborate and strategize with annual giving colleagues; guide goal setting and development and implementation of business plans for the young alumni constituency to guarantee goals are attained; assist with segmentation of prospects to ensure that they are solicited for the right level contribution, as efficiently and effectively as possible; develop powerful volunteer recruitment and management strategies and ensure that volunteers are proactively encouraged and supported; create innovative solicitations that produce desired results while maintaining cost controls; oversee quality control of entire solicitation process to ensure timeliness and accuracy; monitor and analyze results of all solicitations to determine ways to improve them; support and communicate the long range strategic direction of assigned programs while managing the myriad details and deadlines involved in annual engagement and solicitation of young alumni; collaborate effectively with Development Office peers to negotiate through complex donor situations, share information and resolve issues. The following principal responsibilities are generic in nature; candidates will find the information in this Position Focus to be most relevant to the position.
Assistant Vice Chancellor For Alumni Relations And Executive Director Of The Nccu National Alumni Association
The Assistant Vice Chancellor for Alumni Relations is responsible for directing and implementing a comprehensive Alumni Relations Program to build alumni participation and support through strong communication, personal interaction, organization of reunions, chapters and special events. The Director works with various fundraising initiatives; initiates the involvement of younger alumni to enhance their contributions to the University; enlists, trains and supervises volunteers to work on University events or projects; and maintains accurate and up-to-date information for alumni files.
This successful candidate will also serve as the Executive Director of the NCCU National Alumni Association. The Assistant Vice Chancellor for Alumni Relations will report to the Vice Chancellor for Institutional Advancement. A Bachelor's Degree in communications, marketing, education, not-for-profit administration or related fields, a minimum of five progressive years' experience in alumni relations, public relations, marketing or no-profit organizations, and demonstrated capabilities in interpersonal communications and presentations, a deep understanding of how to motivate and develop volunteers.
Ability to manage effectively in a complex environment comprised of multiple constituencies. A minimum of five years of relevant leadership experience in membership or affinity driven programs recognized for their strength of engagement and effectiveness. A master's degree in a related field is preferred.
Director Alumni Engagement-Phoenix For Life
The Director of Alumni Engagement provides strategic leadership for the Alumni Engagement component of the Phoenix For Life program and represents the Alumni office externally to alumni and the community. The mission of the Career Services and Alumni Engagement department is to provide career growth partnership, connections and personal growth benefits to students and alumni for life.
The University of Phoenix offers students and alumni lifetime career growth partnership through the Phoenix For Life process. Career growth resources and services are embedded throughout the student experience and delivered both through online self-serve resources, as well as by student facing staff and faculty through offerings such as programming, curriculum integration, student services offerings, and career coaching. Additionally, students and alumni can utilize career planning resources, access employer contacts, apply for jobs, and connect with alumni for mentoring and job shadowing through our online careers platform PhoenixLink. Career activation does not end with the first job after graduation, however, but extends through life as the University continues to partner with our alumni by helping them determine what their next career step is, become qualified for it through lifelong learning, and connecting to it through university employer relationships and our large alumni network.
Provide input into strategic planning for the alumni engagement function. Plan and implement programs and projects that strategically engage alumni and provide tangible benefits to alumni and current students.
Deliver alumni network connections, both globally and in smaller communities, through online and in-person infrastructure.
Create and implement a comprehensive process to align, support and communicate with alumni chapters across the country.
Select, train, and manage a team of high-performing, highly engaged alumni engagement professionals
Collaborate with Academic and Operations leaders to integrate alumni engagement and interaction throughout the student experience.
Ensure accurate and complete alumni database records; manage reporting and assessment of alumni engagement processes.
Oversee related technology solutions, websites and contact strategies.
Manage budget of alumni engagement function under the direction of the VP of Career Services & Alumni Engagement.
Represent the University externally to alumni and related partners.
• Master's degree in related discipline • Six years of experience in alumni relations with demonstrated accomplishment in fostering productive relationships with volunteers and developing volunteer leadership. • Proven experience in obtaining and managing high level partnership relationships. Additional
- Ability to obtain confidence and support of key university leaders• Ability to provide staff leadership to support team/university goals and objectives • Ability to oversee multiple tasks with attention to detail, a motivated/enthusiastic work style.• Ability to work in a fast-paced environment with a broad range of internal and external constituents including students, employers, alumni, faculty, and staff.• Possess a dynamic, professional demeanor with exceptional organization, written and oral communication skills.
Senior Alumni Relations Associate, Development & Alumni Relations (5501/B1618)
JOIN BU's $1.5 BILLION CAMPAIGN TEAM
If you want to join a dynamic, mission-driven team in the best college town in the U.S.—at a prestigious university that knows where it wants to go, and is competitive in its compensation and benefits—consider us. If you want to help bring a $1.5 billion-dollar campaign to a successful conclusion—and maybe do some of your best work as an advancement professional—consider joining our team.
This historic effort will depend upon a dedicated, creative, and diverse staff. Boston University's Development and Alumni Relations' top leadership includes outstanding individuals recruited from some of the best institutions in the world and is led by Senior Vice President Scott Nichols.
SENIOR ALUMNI RELATIONS ASSOCIATE
Alumni Relations at Boston University is a key component of the Campaign for Boston University. Responsible for connecting with, engaging, and helping foster lifetime connections with the 300,000 Boston University Alumni across the globe, Alumni Relations is the first point of contact for alums looking to reconnect or engage with their alma mater.
The Senior Alumni Relations Associate for Events and Marketing is responsible for overseeing the logistics of global events, including Alumni Weekend and Global Days of Service. This position is also responsible for providing an in-depth analysis on the events and strategic outlook projecting insight and growth into marquee global events.
Reporting directly to the Associate Director Alumni Programs and Events, this role provides support to the Alumni Relations team with assistance in building registration pages, event registration, and staffing events. Also, oversees student workers on all alumni relations based event projects.
This position will provide support for alumni events directed by the Associate Director Alumni Programs and Events; events are offered world-wide to our alumni population, and this role will provide: input with regard to the strategic creation and distribution of marketing materials; input on website design and maintenance; proofing and editing copy for print and digital marketing; creates and manages registration pages; creates and designs key print and digital pieces for events. Assisting alumni who have questions or need help relating to marquee events is also a key part of the role, as is managing logistics and relationships with all external and on campus partners.
The Senior Alumni Relations Associate also works with the Associate Director to manage registration systems to track registrations, upload registrations into individual records in BBEC software; monitoring and reporting of attendance; and supervising administrative staff. This role is also responsible for providing in depth analysis for Alumni Weekend and Global Days of Service; analysis includes a breakdown of event registrants and attendees by affiliation, demographic; region; school; college; class year; philanthropy; first time registrant/attendee; total number of registrants/attendees; unique visitors; average number of events attended.
This role will also run constituent reports that provides analytical data for events including reporting event attendance in BBEC, building in-depth queries in BBEC to determine populations for mailings and emails, creating reports analyzing event attendance and trends, including reconciling budgets related to marquee events, including accounts payable and receivable, manages payments to on campus partners through ISRs and FSRs, credit card transactions, and expense reports; oversees administrative staff on shopping cart transactions. Also, this role oversees Alumni Relations team technology resources. This position will also manage and oversee student workers on the production of registration materials including nametags, guest lists, and event kits for all alumni relations events.
Candidates must have two to four years' experience in event planning or ideally, Alumni Relations, including managing a budget and vendors. A bachelors' degree is required.
Additionally, excellent written communications, and project management skills are required. Superb organizational and customer service skills are requirements to be successful, and a strong mastery of Microsoft Office and constituent relationship management software is essential, as well as the ability to prioritize a demanding, time sensitive workload. A commitment to collaboration and collegiality is required.
The selected candidate must be able to handle confidential material responsibly and interact professionally with a wide spectrum of individuals including alumni, University leadership, and senior leadership within the division. Must be able to work nights & weekends and travel locally, regionally and in some cases internationally.
Play a leading role in BU's $1.5 Billion campaign, and join us today.
Boston University is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law
Associate Vice President For Alumni Relations And Executive Director Of The UF Alumni Association
Associate Vice President
Serving as the Associate Vice President (AVP) for Alumni Relations and the Executive Director of the UF Alumni Association, the successful candidate will provide leadership for the development and implementation of the strategic vision for Alumni Relations at the University of Florida. Reporting to the Vice President for Advancement, the AVP will guide a high-performance Alumni Relations team, build robust campus partnerships to create opportunities for meaningful alumni involvement, and implement programs that strengthen alumni engagement across the university. The AVP will establish, pursue, and monitor specific goals for programs and services that benefit the university, alumni, and its students. As a member of the UF Advancement leadership team, the AVP will also oversee efforts to enhance alumni participation in the university's comprehensive fundraising campaign. As a leader of the Alumni Relations program, he/she will broadly and effectively represent the university and the alumni association, create a culture of high performance and support among a diverse staff, manage operations in a data-driven and results-oriented manner, and be accountable for the wise use of resources and significant return on investment.
Strategic Alumni Relations Leadership
Serve as a strategic leader for Alumni Relations and the Alumni Association, with responsibility for developing the vision and opportunities for the mutually beneficial engagement of alumni with the University of Florida.
Design and manage the Alumni Relations program in support of the strategic goals of the university as a whole.
Oversee all aspects of the Alumni Relations office, including programming, services, communications and administrative operations, with an emphasis on accountability for meaningful results, data-driven decision-making, and cost-effectiveness.
Provide leadership, vision, and strategic direction for Alumni Relations by conceptualizing and implementing priority campaign initiatives, establishing actionable plans and strategic metrics consistent with advancing University and Campaign priorities
Ensure an integrated and effective approach to engaging alumni, volunteers, students, parents, board members, and leadership.
Represent the University, Advancement, Alumni Association and UF alumni in a manner that brings credit to the University of Florida and positions the alumni program as a leader locally, regionally, nationally, and internationally.
Lead the exploration and implementation of innovative ways to engage alumni of all ages and multiple affinities, including through uses of social media and information technology.
Create and lead special initiatives supporting the increase of the University's annual Alumni Participation Rate.
Serve as a member of the Advancement leadership team (both on the Senior Advisory Committee and the Center of Excellence team), ensuring that alumni relations business goals, programs, services, and activities align with overall advancement goals, including the comprehensive fundraising campaign.
Management and Operations
Implement the Alumni Relations strategic plan and ongoing activities consistent with the UF Advancement annual business plan.
Develop and monitor the Alumni Relations budget to ensure cost-effective operations consistent with the business plan.
Manage and guide the unit's senior team in delivering programs and services that provide benefit to alumni as well as opportunities for alumni to benefit the university and its students.
Create and maintain a culture that values high team performance, respects diverse backgrounds and viewpoints, and encourages innovation and entrepreneurship.
Provide appropriate opportunities and proper support for University leaders to interact with alumni.
Promote university initiatives by identifying, communicating, and engaging with successful alumni; partner with Strategic Communications & Marketing to leverage the various communications channels and materials and to ensure consistent positioning and messaging.
Ensure campus-wide and college/unit Alumni Relations activities are aligned appropriately with UF Advancement's initiatives.
Oversee the maintenance of regular and targeted communication to specific audiences for the purposes of involvement and engagement.
Engage regularly in active listening to alumni and stakeholder voices and provide opportunities for their needs and interests to be addressed.
Facilitate a culture that encourages knowledge of, respect for, and development of skills and experiences to engage with those of other cultures or backgrounds.
Serve on University and Advancement committees as needed.
Lead, coach, and develop a high-performing team, including direct supervision for senior directors, who have front line responsibility for mission-critical programs and activities.
Promote the use of data to drive decisions and information technologies to drive service.
Serve as liaison to Admissions and Career Services departments and ensure productive working relationships.
Communicate with staff to ensure Advancement maintains appropriate relationship with both academic and staff members who are responsible for admissions in college and units (upper division and graduate levels).
Research industry standards, trends, breakthroughs and best practices. Develop, recommend and implement changes accordingly to maintain competitiveness among peers and to meet goals and objectives as determined by strategic plan and goals.
Evaluate and analyze programs and manage team using best practices and established metrics to produce accurate reports, to guide effective decision making, and to achieve the vision "TB2".
Ensure effective use of strategic tools and resources such as contact reports, prospect management, research, and analysis, and the Advance database.
UF Alumni Association Board of Directors Management
In consultation with the Executive Vice President, the executive director will provide leadership for the UFAA Board of Directors and its committees to ensure board meetings focus on strategic topics and board members have the resources they need to make strategic decisions.
Actively engage the UFAA Board as key stakeholders in support of the University's strategic goals, including the comprehensive fundraising campaign.
Work closely with the Board leadership to identify topics that warrant the Board's attention and information that advances its deliberations.
Compensation is competitive and commensurate with education and experience.
Master's degree in an appropriate area of specialization and seven years of appropriate experience; or a bachelor's degree in an appropriate area of specialization and nine years of appropriate experience. Valid Florida driver's license at time of hire.
At least 10 years of experience with progressive responsibility in alumni relations, volunteer management, and/or marketing
Experience working with senior leadership in an organization, preferably in higher education
Proven track record of successfully developing and growing impactful programs
Collaborative leadership style that is well suited to management in a complex university setting
Exceptional verbal and written communication and interpersonal skills
Some background in fundraising at the major gift and/or annual fund level
Effective use of appropriate information and communications technologies, including constituent database (e.g., Advance) and Microsoft Office
build engagement and develop connections with stakeholders, alumni, and students
work well with and earn respect from other senior leaders across the organization
develop and coach talent within the Alumni Relations team
apply strategic thinking and data-driven decision-making to a diverse range of tasks
exercise sound judgment, be proactive, and ensure efficiency and effectiveness in overseeing day-to-day operations
quickly absorb information and gain insights necessary for effective leadership
move an organization from vision to action
Exceptional verbal and written communication skills and interpersonal skills, with an ability to coach effectively while developing the talent of the Alumni Relations team
Highly motivated and efficient operator with the ability to manage a significant volume of diverse tasks, activities and projects
Respond appropriately and optimistically to challenges, changing circumstances, and stressful situations
Plan and manage budgets with high degree of accountability, including both tactical and strategic projects
Successful candidate will also be:
team player, eager to share credit for successes, respectful of others
highly ethical and professional
proactive, solutions focused, and results-oriented
willing to travel*
Special Instructions to Applicants:
In order to be considered, you must upload your resume, cover letter, and list of three references.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required:No
Director, Alumni & Community Engagement
Reporting to the Assistant Dean of Development and Alumni Relations in the College of Education, the Director of Alumni Relations and Community Engagement is responsible for increasing alumni engagement and moving the university's community initiatives and strategic plan forward. The Director will build stronger ties among alumni and the university community, accomplished by a wide variety of programming, volunteer opportunities and communications. This position will provide strategic leadership and direction to the Alumni Association Board, regional alumni chapters, and other volunteer leaders.
Successful alumni relations and lifelong community engagement will be partially measured through increased support of College of Education 100th Anniversary. Those metrics include constituent participation and retention, participation of leadership volunteers, and increased on-campus presence attributed to alumni programs and outreach. The Director of Alumni Relations and Community Engagement will be responsible for the design, implementation, and on-going management of various projects in Community and Alumni engagement related to assessment, accreditation, and may also involve directing the policy and planning for continued engagement with the College and its constituents. Performs other duties as assigned.
Required Education & Experience:
A bachelor's degree and at least six years of related experience including proven experience in a college environment, along with advancement, alumni relations, community engagement, affinity and reunion planning, management of alumni board and sponsored events, and other community programming. An equivalent combination of education and experience may be considered.
Required Skills & Abilities:
Significant understanding of alumni engagement, donor relations and/or fundraising in a higher education environment.
Strong influencing and stakeholder management skills, including ability to develop and maintain strong working relationships and strategic partnerships to maximize program effectiveness.
Demonstrated experience applying project management skills to ensure predictable, consistent and successful program delivery.
Strong ability to identify opportunities and gain organizational support for strategic initiatives.
Past experience includes high-level interactions with senior administrators, university officials, volunteer boards and alumni leaders (trustees, donors, alumni leaders).
Proven ability to build high performance project teams, including mobilizing/motivating, resolving conflict, executing in fast-paced/frequently changing environment.
Ability to adapt and work effectively within a variety of situations and with a diverse group of individuals.
Proficiency with Microsoft Office suite and use of database.
Must have the ability to occasionally work evenings and weekends, as well as some travel to areas that may not be accessible by public transportation.
Candidates must be able to lift and carry event equipment for set-up of alumni and campus events.
This position requires a background check.
Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and. employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.
To obtain additional information about Temple University please visit our website at www.temple.edu.
Temple University's Annual Security and Fire Safety Report contains statistics, policies, and procedures related to campus safety and can be found at: http://www.temple.edu/safety/asfr/
You may request a copy of the report by calling Temple University's Campus Safety Services at 215-204-7900.
Making better hires starts with building better job descriptions
- Browse 100s of templates across 40+ industries
- Customize your template with your company info & job requirements
- Post it to 20+ job boards in seconds – for FREE!