Alumni Secretary Job Description Sample
Assistant Vice Chancellor For Alumni Relations And Executive Director Of The Nccu National Alumni Association
The Assistant Vice Chancellor for Alumni Relations is responsible for directing and implementing a comprehensive Alumni Relations Program to build alumni participation and support through strong communication, personal interaction, organization of reunions, chapters and special events. The Director works with various fundraising initiatives; initiates the involvement of younger alumni to enhance their contributions to the University; enlists, trains and supervises volunteers to work on University events or projects; and maintains accurate and up-to-date information for alumni files.
This successful candidate will also serve as the Executive Director of the NCCU National Alumni Association. The Assistant Vice Chancellor for Alumni Relations will report to the Vice Chancellor for Institutional Advancement. A Bachelor's Degree in communications, marketing, education, not-for-profit administration or related fields, a minimum of five progressive years' experience in alumni relations, public relations, marketing or no-profit organizations, and demonstrated capabilities in interpersonal communications and presentations, a deep understanding of how to motivate and develop volunteers.
Ability to manage effectively in a complex environment comprised of multiple constituencies. A minimum of five years of relevant leadership experience in membership or affinity driven programs recognized for their strength of engagement and effectiveness. A master's degree in a related field is preferred.
Alumni Relations And Events Administrator - Alumni Relations - Fort Wayne
Purdue University Fort Wayne invites applications for the position of Alumni Relations and Events Administrator for Alumni Relations. This position will:
Be responsible for the creation and supervision of business and operational processes within the Office of Alumni Relations in coordination with our Advancement Services support area and Business Manager for Advancement and consultation with the Director
Establish critical dates and assure that critical processes/events have been communicated to all parties, including preparation of various internal and external documents and financial documents for university as well as Mastodon/IU/Purdue Alumni Associations and Foundation requests
Direct the preparation of venue/equipment/service contracts and accurately and timely prepare all documents to meet deadlines and ensure proper fiduciary responsibilities are met
Provide and coordinate excellent customer service and oversight for anyone using the alumni center event spaces (including outside customers) including event scheduling, event setup/preparing set up drawings, and event operations
Provide labor, resources and technical support for placing equipment as needed/requested including seating, audio visual, temporary structures/tents, etc.
Coordinate with the Event Coordinator for Advancement in planning and orchestrating alumni events
Work with alumni planning committee to create event from conceptualization to execution, including strategic planning and budgeting, volunteer recruitment and coordination, vendor relations, income/expense tracking, event setup/execution/take down, follow-up contacts with all final reporting including outcomes and surveys to enable management to evaluate the effectiveness of an event
Ensure critical processes and events have been communicated to required parties and that all university and development procedures are being followed
Correspond with departments regarding business/operational procedures within alumni center and in support of alumni relations and alumni association
Communicate with academic and student support departments, facilities, Physical Plant, University Police, Special Events technical supervisor/staff and other relevant departments
Assist the Director of Alumni Relations in all plans and duties as assigned in our efforts to ensure the service our customers, alumni and donors receive at the Alumni Center is representative of the Vice Chancellor and Chancellor of the University
Bachelor's degree or equivalent combination considered
Two years experience in office management, customer service/sales, and supervision
Solid computer skills with experience using large spreadsheets and data in Excel, as well as proficiency with other software and databases
High professionalism with good interpersonal skills
Ability to build and maintain collaborative relationships with external and internal constituents and stakeholders
Must possess effective oral/written communication skills and strong planning and organizational skills
Creativity with the ability to take initiative, respond to multiple demands, pay close attention to details and prioritize
Strong institutional affinity and ability to champion the university's mission
Good computer skills required and the ability to learn new skills
Good problem solving, decisiveness, influencing and negotiation skills
Demonstrated organizational skills in a multi-task, multi-deadline environment
This position requires one to be on call evenings and weekends occasionally
Must have a valid driver's license and remain in compliance with Purdue University Motor Vehicle Records Check Policy
Some experience maintaining reports of expenditures and income/budgeting
Experience planning and executing events
Volunteer management experience
Review of applications will begin immediately. For highest consideration, submit a cover letter, resume, and contact information for three professional references.
A check of criminal conviction records and motor vehicle records (MVR) will be made for employment in this position. To read and understand the guidelines of the motor vehicle records verification please refer to the following link: http://www.purdue.edu/risk_mgmt/pdf/EE MVR GRADING GRID.pdf
Each position is posted online for a minimum of five (5) business days and may be posted longer. Some positions include a deadline, others do not. When the position is removed from the posting website this indicates that Purdue Fort Wayne is no longer accepting new applicants and applications, resumes, etc. will no longer be received. It is the applicant's responsibility to maintain awareness of the current job postings and submit their information for review prior to the posting being removed.
Any correspondence from Purdue Fort Wayne Human Resources will be conducted through time sensitive e-mails sent to the e-mail address that was provided by the applicant.
Once the applicant submits their information for review an e-mail confirming the receipt of the on-line application will be sent to the e-mail address the applicant provided. Depending on the number of applications received and the department's search process, it may be several weeks before an outcome is known. If the applicant is not selected for an interview and the job is filled, the applicant will receive an automated e-mail message relating the filled status of the position.
FLSA: Exempt (Not Eligible for Overtime)
Retirement Eligibility: Purdue Retirement Plan (Three Year Waiting Period)
Alumni Relations Coordinator - Student Services Professional III
CSU Job Listing Details
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Job ID: 5222
Alumni Relations Coordinator - Student Services Professional III
January 9, 2018
Open until filled
Link to Apply Online:
Campus Employment Homepage:
SALARY AND BENEFITS:
Salary Range: $4,288.00/month to $6,109.00/month. PLEASE NOTE: The starting salary will be between $4,288.00/month to $5,199.00/month.
CSUEB offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver.
For more information on the benefits program, please visit http://www.csueastbay.edu/af/departments/hr/benefits/index.html
ABOUT CSU EAST BAY:
California State University, East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, California State University, East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, California State University, East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability.
ABOUT THE POSITION:
The Alumni Relations Coordinator will endeavor to develop affinity-based alumni groups within the College of Business and Economics (CBE) that support the college's long term development strategy by responding to the needs of graduates. The Coordinator will enhance CBE's connectedness to graduates with a focus on non-monetary support of our mission, vision, values, and expected outcomes. This goal-oriented role will partner with University Advancement's Alumni & Constituent Engagement Team and CBE's Development Director to identify key alumni stakeholders and to develop innovative services and engagement programs meant to build community and long-term relationships with CBE alumni.
The Coordinator must have experience with event planning, and with volunteer management and/or customer service. The Coordinator must also have experience in or the capacity to learn databases, such as Salesforce or Access, email marketing tools, and other web-based platforms. The Coordinator must be extremely detail-oriented and be able to communicate well verbally and in written form and be able to build relationships effectively with a diverse community of alumni and a variety of campus partners.
Utilize the University's alumni database to track alumni interactions and career outcomes.
Work with the college's Director of Development and campus partners to strategically identify alumni stakeholders from targeted industries and build effective affinity groups.
Regularly develop and administer surveys to identify the personal and professional needs of alumni.
Work closely with University Advancement's Alumni & Constituent Engagement Team, utilize and manage online resources (such as LinkedIn, email list-servs and social media mechanisms) in addition to print material to support alumni outreach.
Design, coordinate, and facilitate affinity-based events to build and maintain alumni rapport in support of the college mission, vision, values, and expected outcomes.
Connect alumni to active on-campus interests (i.e. student orgs, faculty research, campus events, CBE career and professional development programs, etc.).
Coordinate with campus partners to develop innovative activities that support the needs of alumni.
Foster student and alumni interactions for networking and the development of vested alumni interest in student success.
Track and recognize alumni volunteers and program participants.
Build relationships with alumni through meetings and other strategies.
Perform budget estimates for the yearly alumni events, programs, or communications.
Work at CBE-related events (i.e. commencement, preview/welcome day, orientation, etc.
Special projects as assigned by the university or college.
Demonstrated experience organizing data and evaluating assessment reports.
Ability to communicate effectively (written/verbal) and establish effective working relationships with staff of all levels, faculty, and alumni.
Ability to interact with diverse student, alumni, faculty, and community populations.
Demonstrated proficiency with Microsoft Office (Word, Excel, PowerPoint), PeopleSoft, LinkedIn, relational databases, or similar systems. Ability to quickly learn and use other software packages.
Ability to work independently as a contributing team member and multi-task with demanding timeframes and rapidly changing priorities.
Willingness to work weekends, evenings, and travel to off-site events/meetings when required.
Advanced service orientation, organizational and teamwork skills, attention to detail, and ability to use appropriate judgement, discretion, and initiative.
Possession of these knowledge and abilities is typically demonstrated through the equivalent
of three years of progressively responsible professional student services work experience.
One year in the program area to which assigned may be preferred but is not required.
A master's degree in Counseling, Clinical Psychology, Social Work, or a directly related field
may be substituted for one year of experience. A doctorate degree and the appropriate internship or clinical training in counseling or guidance may be substituted for the three years
of experience for positions with a major responsibility for professional career or personal
Equivalent to graduation from a four-year college or university in a related field, including or supplemented by upper division or graduate course work in counseling techniques,
interviewing, and conflict resolution where such are job-related.
PREFERRED SKILLS AND KNOWLEDGE:
Bachelor's degree and/or equivalent training or work experience in alumni relations, experience in building and managing alumni programs, project management, and event planning.
Proficiency in analytical tools including excel, relational databases, and web-based platforms.
Experience in social media platforms, and knowledge of data mining techniques.
HOW TO APPLY:
In addition to the standard CSUEB application, please submit a:
3.List of three (3) or more professional references
Resumes alone will not be accepted in lieu of a completed online application.
To apply on-line, please go to www.csueastbay.edu/jobs. If you are a first time user, you must register, create a user ID and password, fill in your basic information, save and click on the position you are interested in, click on the "Apply Now" button to begin the online application.
This position will remain open until filled and may close without further notice.
Applicants will receive a confirmation of receipt via automatic email reply regarding their application materials. In addition, all applicants who were not selected will receive email notification at the conclusion of the recruitment process. Please be patient as this process may take several weeks.
CONDITION(S) OF EMPLOYMENT:
California State University, East Bay conducts pre-employment screening that may include, but is not limited to: criminal background check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history. Candidates must submit to a background check before being offered a position with CSUEB. Unsatisfactory results of the background check may affect the application status of applicants or continued employment of current CSUEB employees who apply for the position.
All California State University campuses, including CSUEB, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/
In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the California State University East Bay Annual Campus Security Report is available at: http://www20.csueastbay.edu/af/departments/upd/campus-security-report.html
All California State University, East Bay employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment.
CSUEB is not a sponsoring agency for Staff or Management positions.
As an Equal Opportunity Employer, CSUEB does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body.
Assistant/Associate Director Of Alumni Engagement - Franklin & Marshall College
The Assistant/Associate Director of Alumni Engagement will create, implement and continually assess comprehensive, integrated digital alumni engagement and fundraising strategies using short and long-range programming goals, tactics and content creation aimed at increasing alumni engagement. S/he will report to the Director of Alumni Relations and work closely with the Assistant Vice President of Alumni Relations and Annual Giving and the Director of Annual Giving to accomplish these goals. The Assistant/Associate Director will manage key volunteers dedicated to engaging their peers and furthering the reach of College messages and work in conjunction with College Advancement leaders to support the work of the Franklin and Marshall Fund Steering Committee.
The position will be filled as an assistant or associate director based on the experience of the selected candidate.
Primary responsibilities include:
Managing multiple virtual engagement platforms to execute digital engagement strategy; integrating newly created digital content by utilizing existing marketing and communication mediums.
Collaborating with Annual Giving and Advancement Communications staff to incorporate targeted solicitation and social media strategies that support giving campaigns.
Providing analysis on the performance of engagement strategies and developing digital engagement metrics.
Overseeing and directing the development, creation, management and posting of virtual engagement and programming initiatives to foster alumni interaction and networking with each other, with students and faculty/staff.
Recruiting and managing alumni volunteers to serve as digital media ambassadors, advocates and supporters. Serving as the staff liaison for digital alumni volunteers, responsible for providing them with support and strategic direction.
Developing strategy and implementing the use of social media tools for special projects including Homecoming and Family Weekend, Alumni Weekend, regional alumni events and affinity gatherings.
Establishing and expanding relationships within campus community on strategic virtual engagement and programming initiatives.
Building and managing relationships with F&M alumni, influencers and leaders to encourage active involvement in and passionate sharing of key initiatives.
Learn more about the Office of College Advancement at Franklin and Marshall College.
Full-time members of the Franklin & Marshall College professional staff receive competitive starting pay and a comprehensive benefits package that includes health coverage, dental, vision, generous retirement savings plan contributions, education benefits for employees, spouses and dependent children, and enjoy access to all College facilities including dining venues to suit all tastes, recreation and fitness facilities, and libraries, plus access to College performances, lectures, and events.
Bachelor's degree required
1 or more years of work experience in fundraising or alumni engagement, preferably in a higher education setting
Possess excellent written and oral communication skills and computer literacy
Proficiency in social medial platforms
Genuine interest in the College's alumni, its students, its current projects and its reputation
The ability and willingness to provide excellent service and to work in a collegial manner with students, faculty and staff, and other constituencies is essential.
Because this position requires driving for College business, the successful candidate must possess a U.S. or Canadian driver's license which has been valid for at least two years, have a driving record that is free from excessive motor vehicle violations within the last three years, and have had no convictions in the last 24 months for driving under the influence of alcohol or drugs.
Franklin & Marshall College is committed to having an inclusive campus community where all members are treated with dignity and respect. As an Equal Opportunity Employer, the College does not discriminate in its hiring or employment practices on the basis of gender, sex, race or ethnicity, color, national origin, religion, age, disability, family or marital status, or sexual orientation.
Individuals who need an accommodation due to a disability in order to submit an application or attend an employment interview should contact Human Resources at (717) 358-4817.
Franklin & Marshall is proud to offer a smoke-free work environment.
Offers of employment are contingent upon the successful completion of reference checks, a criminal background verification, and verification of credentials. The College will coordinate these verifications.
All resumes and cover letters must be submitted via this online process. We regret we are unable to accept applications or resumes submitted via mail, email, or fax.
As you are submitting your application via this online process, please assure you provide an accurate email address. You will then receive an acknowledgment indicating your application materials have been received.
If you experience difficulty submitting your resume or cover letter, please CLICK HERE for assistance.
If you have previously applied online to a position at Franklin & Marshall College, please CLICK HERE to return to that account and proceed to apply for this position.
Associate Vice President For Alumni Engagement & Executive Director, Georgetown University Alumni Association (Guaa) – Office Of Advancement
Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.
Associate Vice President for Alumni Engagement & Executive Director, Georgetown University Alumni Association (GUAA) – Office of Advancement
The Associate Vice President for Alumni Engagement & Executive Director of GUAA is responsible for directing alumni engagement both within the Office of Advancement (OA) and in support of and coordination with the GUAA, for which the AVP/ED is also the senior University employee and resource. Reporting to and working closely with the Vice President for the Office of Advancement and the GUAA Board of Governors, the AVP/ED has the following primary objectives:
Increase alumni engagement;
Develop alumni engagement programs and activities that encourage alumni connection to Georgetown and to fellow alumni including as measured by giving;
Support the role in and contributions to this work of the GUAA, an independently chartered 501(c) (3) corporation that exists to serve alumni and the university through programs and activities administered in jointly with the university.
Uphold the terms of the MOU and support the GUAA Two by Four Year Strategic Plan.
The singular and overarching goal of AVP/ED and the programs s/he manages is to increase the number of alumni engaged with the University and to deepen their sense of connection. Among other things, this principally entails the following:
Provides a cohesive theory of and OA Strategic Plan for Engagement.
Creates and implements a strategic plan for engagement that aligns the priorities and goals of the Office of Advancement and the GUAA Board of Governors.
Helps guide university and alumni leadership by leveraging alumni data to better understand the life cycle of alumni.
Executes, and as necessary corrects or amends, the OA Strategic Plan for Engagement. The AVP/ED will manage a diverse array of alumni programs.
Directs alumni programming to build and foster positive engagement through communications, events, education, and volunteer opportunities.
Oversees the planning and implementation of a comprehensive set of activities designed to keep alumni informed, interested, and actively engaged in the life of Georgetown University.
Oversees class programs and reunion campaigns.
Continues to build on a vibrant five-year reunion program for classes celebrating 5th through Magis reunions.
Oversees class programs for current students which help build a culture of philanthropy in the life of Georgetown students and future alumni.
Serves as an officer (Executive Director) of GUAA and work closely with Board of Governors to execute the Board's strategic goals.
Collaborates with Advancement colleagues and volunteer leaders to design and implement signature engagement events and other programs.
In collaboration with colleagues from Annual Giving, Frontline Development, Special Events, and Communications, oversees engagement programs such as the Wall Street Alliance Dinner, John Carroll Weekend, Main Campus Reunion, International Alumni Weekend, Patrick Healy Dinner, and Homecoming.
Oversees daily operations of the Alumni House and the Alumni Engagement team, which include annual planning and goal setting, program budget development, and personnel management.
Directly supervises the Senior Director of Board Management; Senior Director Career & Regional Initiatives, Senior Director of Law Center Alumni Affairs; the Assistant Vice President of Class Programs and Reunion Campaigns, and the Managing Director of Professional Alliances.
Bachelor's degree - Master's degree preferred
10+ years of relevant experience in alumni relations and/or student affairs or similar or longer experience in another less directly related field which nonetheless encompasses skill sets and abilities that are relevant and transferable
Experience in a higher academic institution preferred
Significant program development, personnel, budget, and project management experience strongly preferred
Georgetown University has retained ZRG Partners to manage the search process. Qualified and interested candidates will apply herein and forward a cover letter and updated resume to Diane Charness, Managing Director, and Sheri Madison-Kwarteng at HoyaAVPAlumni@zrgpartners.com . Thank you for your interest in working at Georgetown!
Current Georgetown Employees:
If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.
Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.
If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or firstname.lastname@example.org.
Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.
Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.
Director Of Alumni Communications (Administrator I)
CSU Job Listing Details
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Job ID: 9809
Director of Alumni Communications (Administrator I)
April 4, 2018
Open until filled
Link to Apply Online:
Campus Employment Homepage:
Director of Alumni Communications
This position is an Administrator I in the California State University Management Personnel Plan (MPP), reporting to the Executive Director of Alumni & Constituent Relations.
SF State University
San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.
San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties.
The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.
Monday to Friday; 8 a.m. to 5 p.m.
Anticipated Hiring Range*
$7,500.00 to $8,334.00 per month ($90,000.00 to $100,000.00 per year)
Salary is commensurate with experience.
Reporting to the Executive Director of Alumni & Constituent Relations, the Director of Alumni Communications will design, implement, analyze, and continuously refine the program for web, print, and electronic communications for the Alumni Relations & Annual Giving Office and on behalf of the San Francisco State Alumni Association. In addition the Director will oversee and guide alumni communications on a case by case basis in collaboration with Advancement, Development, and Strategic Marketing and Communications teams, as well as other campus partners including but not limited to Student Affairs, Career Development and the President's office.
Create, design and execute strategies for the development of comprehensive alumni communications plans and policies designed to engage alumni, encourage engagement and philanthropy, and foster connection between San Francisco State and its community of alumni and friends.
Develop and manage content, production, and distribution schedules for all content, including alumni print and electronic publications, articles, broadcast emails, invitations, brochures, flyers, newsletters, websites and web-based services, and any other print and online content for the Alumni Relations & Annual Giving Office and the Alumni Association.
Performs additional duties and responsibilities as needed.
- Oversee day-to-day management of communications, support processes, and internal operations, including providing training and guidance on communications initiatives to Alumni Relations, Annual Giving, Development, and Advancement colleagues.
Using & Sharing Information
Serve as the project lead, create and manage strategy for any new websites and micro-sites for Alumni Relations and the Alumni Association.
Develop metrics reports and data analysis on alumni communications and make recommendations based on this analysis, investigating best practices and new ideas and making recommendations.
Manage and create content, participate in the editorial process and contribute story ideas/content as needed in the SF State Magazine.
Identify, track and promote notable and award winning alumni by interacting with the colleges and monitoring the web and social media and ensure appropriate recognition and documentation.
- Supervise internal and external staff and vendors on overall projects related to design and branding projects for Alumni Communications.
Maintain centralized Communications calendar in cooperation with other departments for strategic deployment of institutional communications.
Work collaboratively with the Strategic Marketing and Communications Department of the University to maintain consistency with branding, editorial and identity standards.
Serve as a primary collaborator with the office of Strategic Marketing and Communication. Apply institutional brand strategies, themes and standards to alumni and constituent communications.
This position will receive supervision and guidance from the Executive Director but will also have the independence to establish own objectives and standards within overall departmental and organizational goals.
The Director of Alumni Communications will have frequent contact with senior level staff across various University departments, outside vendors, alumni, volunteers, and friends of the University.
A Bachelor's degree.
Additional three years minimum of related strategic communications experience required.
Ability and willingness to work some weekends and evenings required.
A Master degree.
Experience working in higher education and specifically Alumni Relations and Annual Giving.
Proficiency in social media platforms, broadcast email and event management and online alumni community software
Knowledge about trends in higher education and social media in relations to Alumni engagement and Annual Giving
Ability to think strategically about communications
Ability to adopt new technology and train colleagues on use
Ability to deal with alumni and friends of the University with tact and diplomacy
Ability to work independently and collaboratively within a team environment
This position requires the successful completion of a background check.
Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve.
We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees.
How To Apply
Submit an online application and upload in one file attachment your resume and cover letter, describing your specific qualifications for each position. The online recruitment system will allow one file attachment for each submission.
SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS).
The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872.
This position is open until filled.
Review of applications to begin April 18, 2018.
Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time.
(Va969) Alumni Engagement Coordinator (Administrative Analyst Sp
CSU Job Listing Details
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Job ID: VA969
(VA969) ALUMNI ENGAGEMENT COORDINATOR (Administrative Analyst Sp
May 14, 2018
Open until filled
Link to Apply Online:
Campus Employment Homepage:
Posting PeriodOpen Until Filled (Review of Applications will begin 05/28/18. Applications received after that date may be considered.)
On Campus Only No
Working TitleALUMNI ENGAGEMENT COORDINATOR (Administrative Analyst Specialist - Exempt I)
Class TitleADMINISTRATIVE ANALYST/SPECIALIST -12 MONTH
Salary Range (From $ to $)$3,897 - $6,647 per month (New employees should anticipate being hired at the beginning of the salary range).
Number of Positions1
StatusRegular: Permanent (after one-year probationary period)
Pay Plan12/12 month
CBU/MOUR09 - CSUEU Technical & Support Services
Hours Per Day8 hours during the school year/10 hours during the summer
Days Per Week5 days during the school year/4 days during the summer
Primary DutiesUnder the general supervision of the Assistant Vice President, Alumni and Parent Engagement, the Alumni Engagement Coordinator is responsible for enhancing and expanding the engagement of Chico State's alumni. This position will implement, coordinate, and evaluate a comprehensive alumni program that builds affinity with the university's alumni to elevate their involvement as alumni members, volunteers, advocates and donors. The incumbent works independently using best practices and administering goal-based activities that keep alumni connected to one another and to the university. As a member of the University Advancement team, this position works collaboratively throughout campus, and the community, to strengthen the brand of the university and the Chico State Alumni Association through its programming, events and communications. Due to the nature of the work additional or irregular hours such as early morning, evening hours, and weekends is required, as well as occasional overnight travel.
Knowledge, Skills and Abilities
Incumbent must possess:
Thorough knowledge of:
A professional administrative specialty and/or program and/or policy areas.
Policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty.
Office software packages (e.g. Microsoft Word, Excel, and Outlook), technology and systems.
Working knowledge of:
Standard theories, principles, practices and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations.
Operational and fiscal analysis and techniques.
Budget policies and procedures.
Basic knowledge of methods and procedures for research and statistical analysis and the ability to apply them.
Incumbent must possess:
Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions, and make appropriate recommendations.
Expertise in investigating and analyzing problems with a broad administrative impact and implications.
Organizational skills to plan, prioritize and coordinate projects and accomplish goals through collaboration.
Interpersonal skills to effectively coordinate work with individuals at all levels within the organization, and act as a representative to outside entities, as needed.
Keyboarding and typing skills.
Must have the ability to:
Use reasoning and the interpretation and application of theories and principles to develop and recommend alternatives and best courses of action.
Take initiative and independently plan, organize, coordinate and perform work in various situations where numerous and diverse demands are involved.
Effectively interpret, organize and present information and ideas in written or presentation form.
Train others on new skills and procedures, and provide lead work direction.
Learn, interpret, follow, and apply a wide variety standard of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty.
Analyze data and make accurate projections using business mathematics and basic statistical techniques.
Organize and plan work and projects including handling multiple priorities.
Make independent decisions and exercise sound judgment.
Compile, write, and present reports using judgment and discretion in selecting and analyzing information for inclusion, and effectively present the information.
Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.
Perform assigned duties.
Required Education and/or Experience
The knowledge, skills and abilities listed above would normally be obtained through a bachelor's degree or equivalent from an accredited institution, in marketing, communications, public relations or a related field,
A minimum of three years, full-time work experience, in nonprofit program development with direct experience engaging volunteers/donors and/or fund-raising
Preference may be given to applicants with the following as they may be considered specialized skills:
Master's degree preferred in marketing, business, or communication.
Experience in developing, implementing, and evaluating digital marketing strategies.
Demonstrated experience in volunteer management: developing strategies to solicit, engage, and retain volunteers and board members.
Preference for candidates with experience working with diverse populations and demonstrated efforts toward inclusivity.
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. This considered a sensitive position. Current CSU, Chico employees are subject to a background check (including a criminal record check) if voluntarily moving into a sensitive position, regardless of any background checks previously conducted. Incumbent is responsible for the safety and security of Level 1 data, sometimes also referred to as Level 1 protected data. This is confidential information that is in most cases protected by statutes, regulations, or other legal mandates.
The duties of this position will include participation in a decision that may have a material/financial benefit to the incumbent. Therefore, this is a "designated position" under the California State University's Conflict of Interest Code and the incumbent will be required to file a Form 700: Statement of Economic Interest and is subject to the regulations of the Fair Political Practices Commission.(Group/Category: Advancement Associate and Procurement Card Holder*, 2) *Note this designation is applicable only if Procurement Card is issued.
Throughout employment in this position incumbent must maintain a valid California Driver's License as well as continued completion and compliance of the CSU Defensive Driver's Training course.
The position requires substantial evening, and weekend time commitments and also requires occasional overnight travel.
The selected candidate must pass a post-offer pre-employment physical examination and vision tests including distance vision, color blindness, depth perception, and focus adjustment.
Incumbent/applicant will need to be able to perform the essential job functions (duties) of this position with or without reasonable accommodation. This position alternates between remaining in a stationary position operating a personal computer for long periods of time and frequently moving about inside the office. Includes frequent lifting and moving of event supplies (not to exceed 50 lbs), transporting supplies to the venue, unloading supplies, setting up décor on multiple tables, and event break-down, may involve climbing ladders and crawling under tables. Must be able to travel to storage unit or across campus to other offices, buildings and venues for meetings and events.
This position involves frequent to constant interaction with students, parents, guests, faculty and staff. The office is a typical office environment with standard office equipment. This is a fast-paced environment requiring a flexible schedule. This position requires occasional irregular hours such as evenings and weekends. Due to the requirement of performing responsibilities at events and conferences, the hours of work may vary at times. Early morning, evening or weekend hours may be required, as needed to travel and complete work, projects or reports. May occasionally work outside and locations may include even and uneven walking surfaces, exposure to weather changes such as temperatures, humidity or precipitation.
BenefitsThis position qualifies for benefits including tuition fee waiver (if eligible).
Benefit InformationCSU, Chico offers a number of benefits to its employees (e.g., sick leave, vacation, health insurance). Eligibility for standard CSU benefits is based on an appointment of half-time or more for a period exceeding six months. Employees appointed less than half-time or less than six months are not eligible for standard CSU benefits but do receive prorated sick leave and vacation.
Eligibility for Affordable Care Act (ACA) benefits is based on an appointment of at least three-quarter time, hired to work a minimum of 130 hours per month over the course of the appointment or works an average of 130 hours or more per month during the measurement period. The ACA guidelines provide for health coverage or FlexCash only. ACA does not provide dental or vision plan coverage.
About the University and Community
Detailed information is available at http://www.csuchico.edu/pa/chico-facts.shtml. As a university that educates students of various ethnic and cultural backgrounds, we value a diverse faculty and staff. CSU, Chico welcomes applicants who are knowledgeable about and interested in working within a cross-cultural learning environment. We also welcome those who share a passion and commitment to the University's 6th Strategic Priority that focuses on sustainability, stewardship, and the environment – see http://www.csuchico.edu/sustainability/index.shtml.
California State University, Chico is committed to achieving excellence through diversity in the classroom and the workplace. It strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students, faculty, and staff.
The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status.
Front Office Assistant - West Lafayette - Purdue Alumni Association
The Front Office Assistant is often the initial contact point for many people when engaging with the Purdue Alumni Association. This individual must make it their responsibility to ensure that their interaction creates the most positive experience possible. This individual welcomes guests and fosters customer loyalty through his/her friendly manner, both in person and through phone / e-mail interactions. The primary goal of this position is to accurately answer questions, understand / respond to needs, and redirect (if needed) to the appropriate resource. This position will receive very diverse interactions and inquiries, many of which are not the responsibility of the Purdue Alumni Association. Re-direction and referral must be done with accuracy, clarity and a service first attitude. This individual is also responsible for a broad range of clerical duties associated with helping the entire staff run smoothly. These activities include scheduling, calendaring, mail processing and event support duties.
This is a part-time position working 20-25 hours per week.
Two years of customer service or receptionist experience.
Experience and proficiency with basic computer software.
Proficiency with Microsoft Word, Excel and Outlook.
Demonstrated experience in dealing with the public (both in person and via email/phone).
Experience using multi-line phone system.
Excellent telephone etiquette.
Excellent interpersonal and communication skills (written and oral).
Ability to be highly self-motivated and take initiative and exhibit professionalism with visitors and staff.
Ability to take ownership of solving visitor questions/concerns/problems with a high degree of proficiency.
Ability to handle interruptions, balance multiple and varied tasks and handle confidential information with discretion.
Ability to interact with a diverse constituency of individuals.
- Broad knowledge of Purdue University and a proficiency with database usage.
This is a part-time position, approximately 20-25hrs/week.
A background check is required for employment in this position.
FLSA: Non-Exempt (Eligible For Overtime)
Purdue University is an EEO/AA employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply.
Alumni Engagement Analyst (Administrative Analyst/Specialist- Ex
CSU Job Listing Details
E-Mail this listing
Job ID: 2018-00013
Alumni Engagement Analyst (Administrative Analyst/Specialist- Ex
January 22, 2018
Open until filled
Link to Apply Online:
Campus Employment Homepage:
Employment Status: Full-time, "Exempt", Probationary position with the possibility of converting to permanent.
Work Schedule: Monday through Friday, 8:00 a.m. to 5:00 p.m., evenings and weekends as required.
First Review Deadline: This position will remain open until filled. Applications will be reviewed beginning February 5, 2018.
Under the general supervision of the Director of Alumni Relations, the Alumni Engagement Analyst will direct, implement and evaluate a comprehensive program that builds affinity to the university among alumni and enhance their future as engaged volunteers, advocates and donors. The Analyst will ensure all programs and events include messaging and elements that increase alumni's awareness of, membership in and participation with the California State University, San Bernardino (CSUSB) Office of Alumni Relations.
The Analyst will conceptualize and implement a comprehensive program to provide meaningful engagement opportunities for CSUSB alumni, resulting in increased participation and support of the university.
The Analyst will develop and administer goal-based activities, events and programs that build affinity among current alumni and that keep alumni connected to one another and to the university.
The Analyst will research best practices that are proven to be effective in engaging non-traditional and diverse alumni populations. The Analyst will plan, coordinate, promote and execute activities and events that strengthen the brand of the university and alumni. The Analyst will evaluate and interpret findings from the CSUSB Alumni Attitude Survey to help guide relevant events for CSUSB's diverse alumni population.
The Analyst will provide support to the Director of Alumni Relations for CSU system wide events and CSUSB national events, including CSU Hill Day, the New York City/Tri State Area CSU Alumni Reception, and CSU advocacy events in Sacramento. The Analsyt will serve as program lead for alumni signature events, including Homecoming, Professor for a Day and Golden Grads. The Analyst will work closely with university communication professionals to manage the production, scheduling and delivery of a comprehensive communications strategy, including website, e-newsletters, calendars, social media and printed materials for the Alumni office. The Analyst will be responsible for tracking on the alumni/development database alumni participation in all events, programs and activities.
The incumbent will develop, implement and maintain a volunteer management program which will result in increased student and alumni engagement in support of the university. Volunteer management will include identifying, enlisting, training, placing and recognizing student and alumni volunteers.
The analyst will develop close working relationships with key volunteer leaders to encourage their ongoing volunteerism. The incumbent will track student and alumni volunteerism and will recommend alumni volunteers for speaking and awards opportunities, as well as for service on campus boards.
The Analyst will serve as the liaison between the Alumni office and alumni chapters and affinity groups, providing guidance on CSUSBAA and CSUSB policies and procedures to ensure chapter activities are in compliance and aligned with the mission of the CSUSBAA and university. When possible, the Analyst will represent the CSUSBAA at chapter and affinity group events and functions.
The Analyst also will serve as the point of contact for chapters and affinity groups to communicate with their membership. The Analyst will assist in identifying key faculty, staff, and alumni to feature at regional events, such as events sponsored by the Chancellor's Office. The Alumni Engagement Analyst will direct the alumni benefits packages and programming on an annual basis, make recommendations for additional benefits which meet the needs of CSUSB's growing alumni population.
The analyst will conceptualize and implement attractive alumni programs for the purposes of recruiting new members and retaining current members. The Analyst, in collaboration with the Office of Strategic Communications, will manage the production, scheduling and delivery of a comprehensive alumni communications strategy, including website, e-newsletters, e-blast messages, calendars and printed materials. The Analyst, as the manager all CSUSB Alumni social media accounts, will create and post intentional messaging that will create dialogue among alumni and increase awareness of alumni and university activities.
Must possess the equivalent to a bachelor's degree, preferably in marketing, communications, public relations or a related field
Three years of successful professional experience working in student services and/or alumni relations.
Applicants must possess the ability to develop, organize and carry out a variety of professionally complex assignments without detailed instruction.
Applicants must have strong interpersonal to develop relationships within the university and community, and with CSUSB alumni and donors.
Applicants must be able to exercise sound judgment and discretion while engaged with individuals and groups in personal interactions of a sensitive nature.
Applicants must be able to reason logically and analyze and solve organizational and operating problems for one or several program areas.
Applicants must demonstrate the ability to operate with a high degree of independence, judgment, consistency, discretion, and some decision-making authority.
Applicants must be able to work as part of a dynamic team in a service-oriented, fast-paced environment.
Applicants must exhibit strong organizational, written and oral communication skills, as well as marketing and public relations skills.
The ability to set priorities and achieve timely progress toward goals is essential.
Applicants must possess initiative, be detailed-oriented, creative, efficient and able to handle diversified tasks concurrently.
Applicants must be proficient with Microsoft Word, Excel and PowerPoint.
Applicants must have demonstrated experience recruiting, motivating, training and managing volunteers that resulted in successful outcomes for both volunteers and the organization.
Applicants must demonstrate high energy to enhance and expand activities and programming.
A working knowledge of Ellucian and PeopleSoft systems is preferred.
Applicants must have the ability to travel, as well as work evenings and weekends.
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.
The person holding this position is considered a `General mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.
This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html
This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)
Alumni And Family Relations Specialist
To collaborate and assist the Director in implementation of all Alumni and Family Relations activities.
Provide strategic leadership and support to academic and department affinity groups, alumni volunteers, and other constituent groups to plan and coordinate activities and events that foster lifelong engagement to Bethel.
Assist in the development and implementation of alumni and family relations initiatives and programs. Manage and implement strategies to evaluate program success.
Engage with other internal partners on needs related to events, activities, communication and programming. Partner to create written and electronic messaging as required. This includes data list pulls, expansion, and further development of Alumni and Family Relations social media strategies and platforms.
Represent the University at assigned events.
Must be detail oriented, highly organized, structured, and an effective communicator.
Must be able to work collaboratively as part of a team and with other university departments.
Must have experience in utilizing volunteers.
Must have excellent interpersonal and leadership skills including proven written and verbal communication and presentation skills.
Must be able to present to small and large audience.
Must have ability to problem solve and work independently in a changing and multi-tasking environment with numerous deadlines.
Must have proven excellent organizational, planning, and project management skills.
Must deal appropriately with confidential information.
Must be proficient in MS Office Suite.
1+ years of experience working in public relations or related field. Project management experience preferred.
Bachelor's degree required.
Must be able to work in a sitting position at a computer for extended periods of time.
This is 1 FTE, 12 months per year position. Must be able to work non-regular business hours during signature events.
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