Archivist Job Description Samples

Results for the star of Archivist

Job Opening: Data Archivist Assistant

We are seeking a temporary, part-time Assistant Data Archivist to assist the Research Technology team on a Chapin Hall archive tape inventory, refresh and consolidation project. The primary responsibilities of the position include inventorying an extensive tape library, changing archive tapes, reading tapes (or CDs) onto disk, writing data to new tapes, cleaning and maintaining tape drives, maintaining data holdings catalog, running inventory and consolidation scripts, managing and troubleshooting tape array hardware, and recalling tapes from off-site storage.

The Assistant Data Archivist will also provide other archive maintenance and tasks as required.

This position will work under the supervision of the Operations Database Manager and will report directly to the Director of Research Technology. To view the full position description and/or express interest in this opening, please visit A resume and reference contact information are required to be considered for this position.Formal expressions of interest are accepted online only. Individuals in need of reasonable accommodations to complete the application process should contact Human Resources by calling (773) 256-5203, or by sending an email to

We are seeking a temporary, part-time Assistant Data Archivist to assist the Research Technology team on a Chapin Hall archive tape inventory, refresh and consolidation project. The primary responsibilities of the position include inventorying an extensive tape library, changing archive tapes, reading tapes (or CDs) onto disk, writing data to new tapes, cleaning and maintaining tape drives, maintaining data holdings catalog, running inventory and consolidation scripts, managing and troubleshooting tape array hardware, and recalling tapes from off-site storage.

The Assistant Data Archivist will also provide other archive maintenance and tasks as required.

This position will work under the supervision of the Operations Database Manager and will report directly to the Director of Research Technology. To view the full position description and/or express interest in this opening, please visit A resume and reference contact information are required to be considered for this position.Formal expressions of interest are accepted online only. Individuals in need of reasonable accommodations to complete the application process should contact Human Resources by calling (773) 256-5203, or by sending an email to

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Assistant, Archivist - Part-Time

Requisition ID 17-548

Job Title Assistant, Archivist

  • Part-Time


District Of Columbia

Schedule Part-time

Type of Position


Job Description

Position Summary: Responsible for organizing, cataloging, and reviewing audio programs and content including metadata entry.

Duties and responsibilities: + Organize and catalog audio programs.

  • Review audio and create descriptive metadata + Transfer and enter metadata.

  • Save audio and metadata to archiving database.

  • Interface with Programming staff as needed.

Minimum Qualifications: + Bachelor's degree preferred.

  • Previous experience with radio programming and/or library cataloging systems.

Supervisory Responsibilities: + None.

Requirements and General Skills:

  • Ability to recognize and analyze data, and assess value to archiving.

  • Strong knowledge of various programming genres.

  • Excellent oral and written communication skills.

  • Excellent time management and organizational skills.

  • Ability to pay attention to details and be organized.

  • Ability to work independently and in a team environment.

  • Must have legal right to work in the U.S.

Technical Skills: + Thorough knowledge of MS-Office Suite (Word, Excel, PowerPoint, Access). Equal Opportunity/Affirmative Action Employer

  • Minorities/Females/Protected Veterans/Disabled. The requirements and duties described above may be modified or waived by the Company in its sole discretion without notice. Company EEO Statement Our goal at SiriusXM is to provide and maintain a work environment that fosters mutual respect, professionalism and cooperation. SiriusXM is an equal opportunity employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, national origin, ancestry, alienage or citizenship status, age, disability or handicap, sex, gender identity, marital status, familial status, veteran status, sexual orientation or any other characteristic protected by applicable federal, state or local laws.

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Electronic Records Archivist

Electronic Records Archivist + ABOUT US + COMMUNITY INVOLVEMENT + GREAT CITY + TOTAL REWARDS + SEARCH ALL JOBS Applicants: We recently upgraded our website. You may need to update your profile. Create a Profile|Log In Yes No Show Details Apply Now Or apply with these other sources Apply with LinkedIn Terms of use Refer Job: + + Add to Saved Jobs Back Electronic Records Archivist ______________________________________________________ Eagle Realty Group, LLC has an immediate opportunity for an Electronic Records Archivist. ___________________________________________________________________________________________ Summary of Responsibilities: Supports the coordination of all Eagle Realty Group Investment Management emails and electronic documents related to investment properties and assets. Administers all investment documents, including document management system logging, due diligence coordination and archives management. Provides assistance to the Investment Management Team for ad hoc projects and administrative support. Works with some supervision and is responsible for making a minimal range of decisions, escalating to Manager when appropriate and updating Manager on a regular basis. Position Responsibilities: · Maintains the investment management email and electronic document management system (Real Estate Dynamo). · Regularly updates the system with emails and documents via investment professionals. · Communicates issues encountered to management. · Recommends appropriate changes and acts as a liaison with vendor as necessary to process account updates and resolve user issues. · Coordinates amendments, side letters and other investment documents or changes. · Collaborates with Manager and Western & Southern Legal/Compliance and recommends changes to the process where necessary. · Coordinates the processing of all investment-related documents, including nondisclosure agreements, investment recommendations, amendments and correspondence/side letters. · Provides email and document information to investment professionals as needed. · Works closely with investment professionals to confirm all due diligence tasks have been documented. · Ensures documents have been archived and/or purged per ERG’s Books and Records Policy. · Coordinates all closing documentation and confirms all contact information with investment professionals. · Acts as the primary contact for ad-hoc investment data and/or reports from software archive system. · Assists with the overall report distribution process to investment partners by providing requested documents. · Interacts routinely with senior investment professionals, including Investment Management, Structured Equity Investments, Asset Management, Construction Management, Mortgage Loan, Business Development, Legal and Compliance. · Updates and maintains the Books and Records section of the Compliance Manual as needed. · Provides administrative support to the Investment Management team as needed. · Performs other duties as assigned by management. Selection Criteria:

  • Demonstrated strong verbal and written communication skills with ability to convey information to internal and external customers, at all levels, in a clear, accurate, focused and concise manner.

  • Demonstrated ability to document procedures and activities in a manner that is understandable to others and prepared using a prescribed format.

  • Proven proficient proofreading and editing skills, demonstrating a strong use of the English language to include exemplary knowledge, in verbal and written format, of the elements of grammar, punctuation, diction and spelling proficiency.

  • Demonstrated strong social interaction skills on the telephone and in person.

  • Proven experience handling client inquiries and general communications on the telephone.

  • Demonstrated commitment to providing a superior level of customer and stakeholder service.

  • Proven self-starter with experience coordinating multiple projects simultaneously and completing assigned tasks accurately and on a timely basis.

  • Proven ability to work well under minimal supervision and coordinate with team members as necessary.

  • Demonstrated high level of attention to detail as well as excellent organizational skills. Cite examples of organization and time management methods used to manage or prioritize workload demands.

  • Proven familiarity with software systems, including document management, record keeping and reporting.

  • Proven experience handling confidential information and correspondence and a familiarity with methods and approaches to maintaining confidentiality.

  • Proven successful experience working in a professional environment.

  • Demonstrated strong analytical skills, including identifying, defining and resolving client problems/issues, collecting or interpreting data to establish facts, draw valid conclusions and provide effective and creative resolutions.

  • Demonstrated excellent interpersonal and team participation skills. Work Setting: + Works in an office setting and remains continuously in a stationary position for long periods of time while working at a desk, on a computer or with other standard office equipment, or while in meetings.

  • Requires visual acuity to read a variety of correspondence, reports and forms and to prepare and analyze data.

  • Performs continuous keyboarding work requiring the ability to make repetitive motions of the wrists, hands and/or fingers.

  • Frequently moves around the office to access file cabinets, office machinery, etc. While accessing file cabinets, frequently uses upper extremities to reach by extending hands and/or arms in any direction. Educational Requirements: + Bachelor’s degree and/or commensurate experience. Computer Skills and Knowledge of Hardware & Software Required: + Exceptional knowledge and proficiency of Microsoft Office and data management applications. Certifications & Licenses (i.e., Series 6 & 63, CPA, etc.): + None required. Position Demands: + Extended hours required during peak workloads or special projects.

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Visual Materials Processing Archivist

Visual Materials Processing Archivist Apply now to Visual Materials Processing Archivist Job #JPF02976 + UNIVERSITY LIBRARY - GENERAL LIBRARY Recruitment Period Open date:

May 3rd, 2017 Next review date:

May 31st, 2017 Apply by this date to ensure full consideration by the committee. Final date: June 14th, 2017 Applications will continue to be accepted until this date, but those received after the review date will only be considered if the position has not yet been filled.

Description Department: Library Special Collections Rank and Salary: Assistant –Associate Librarian ($48,438 - $80,400) Position Availability:

Immediately Application deadline for first consideration: May 31, 2017 This is a 2-year temporary position. Description of Institution and Library As one of the world's great public research universities, UCLA integrates education, research, and public service so that each enriches and extends the others.

From its beautiful neighborhood campus in a uniquely diverse and vibrant city on the Pacific Rim, teaching and research extend beyond the classroom, office, and lab through active engagement with communities, organizations, projects, and partnerships throughout the region and around the world. UCLA’s diverse community of scholars encompasses nearly 30,000 undergraduates pursuing 125 majors, 13,000 graduate students in fifty-nine research programs, and 4,000 faculty members including Nobel Laureates; Rhodes Scholars; MacArthur Fellows; winners of the Fields Medal, National Medal of Science, Pritzker Prize, and Pulitzer Prize; and recipients of Oscars, Emmys, Tonys, and Golden Globes. UCLA ranks tenth in the Times of London Higher Education World Reputation Rankings, twelfth in the Academic Ranking of World Universities by Shanghai Jiao Tong University, and fifth in the U.S. by Washington Monthly.

The National Research Council ranks forty of its graduate and doctoral research programs among its top ten. To enable these accomplished students, faculty, and staff to create, disseminate, and apply knowledge for the benefit of global society, the UCLA Library is re-envisioning how it is acquired, synthesized, and shared across academic audiences and with the public. It was among the first academic libraries to develop subject-specialist librarians and to launch a program to enhance students’ research skills.

Its Special Collections pioneered the acquisition by public institutions of rare and unique books, children’s literature, pulp and detective fiction, works by or about women and minorities, screenplays, architectural plans, and Los Angeles-related materials and today leads the way in collecting archival resources in digital format such as emails and manuscripts. It has launched innovative data management services and an affordable course materials initiative that have served as models for other libraries. The Library serves UCLA students, faculty, and staff whenever and wherever they need its resources and expertise.

Reconfigured, high-tech spaces and services in its ten campus libraries enable users and librarians to explore and work with print and digital materials collaboratively or individually, pursue new lines of inquiry, and develop new pedagogical approaches as well as novel forms of scholarship. More than 3.5 million people visit annually, while an additional 3.4 million visitors enter online through its virtual front doors. Whether on campus or online, the Library forms the intellectual heart of UCLA, a hub for cutting-edge discovery, scholarship, and instruction.

Library Special Collections (LSC) is an enterprise-wide, organizational entity within the UCLA Library System that integrates special collections resources, services, and operations. Central to this re-organized unit is a curatorial team of four subject experts (Performing Arts, University Archives, History of Science and Medicine, Collecting Los Angeles), three format specific curators (Rare Books, Visual Materials, Manuscripts), and the Head of the Center for Oral History Research. LSC also includes three administrative sections:

Collection Management, Research and Instructional Services, and Administrative Services. The Collection Management Section centralizes the acquisitions, rare book cataloging, and processing of special collections materials; coordinates lending processes; and integrates collaboration with the Cataloging and Metadata Center, the Preservation Program, and the Digital Library Program. The Research and Instructional Services Section integrates public services for LSC, including centralized reference and instructional services, and exhibitions and programs.

The Administrative Services Section consolidates the planning, budget, human resources, fundraising, assessment, technology, and events functions of LSC. The entire staff of approximately 30 FTE work together as a team to build, preserve, and provide access to the outstanding special collections of the UCLA Library. Position Duties Reporting to the Head of Processing Projects/Co-Head of Collection Management and working closely and conferring as needed with the curator of the collection, the Visual Materials Processing Archivist designs and carries out archival processing, focusing on the photographic archives of dance photographer Barbara Morgan (1900-1992) and photographer Willard Morgan (1900-1967), and for other archival collections in the areas of design and the visual arts, according to current best practices and standards.

Specific duties and responsibilities include: • Creates standard finding aids with appropriate levels of descriptions, and composes biographical/historical and scope and content notes using Archivists’ Toolkit. • Works in consultation with the Head of Processing Projects to determine arrangement schemes and supply needs, and strategies to handle administrative tasks. • Works in consultation with the Curator/Manuscripts Librarian and the Head of Processing Projects in analysis of the materials requiring detailed description and/or digitization. • Responsible for project management, daily workflow, and meeting deadlines. • Works in consultation with UCLA and contract conservators to determine housing, preservation and conservation remediation needs of photographic materials and works of art on paper. • Rehouses material in archival containers and prepares material for storage. • Works in consultation with the Heads of Collection Management and Manuscripts Librarian to determine digitization needs. • Prepares and submits imaging requests following internal digitization protocol. • Provides assistance to Public Services staff with research in response to reference questions about collections the Visual Materials Processing Archivist has processed. • Prepares statistical, narrative, and visual reports suitable for official project reporting and as submissions for the LSC blog and elsewhere. • Occasionally gives presentations to staff and/or the public about collections the Visual Materials Processing Archivist has processed. • Assists Head of Processing Projects with other project tasks as needed. • Participates in the work of LSC and Library-wide committees and groups such as the Processors’ Group and the Collection Management Division. Required Qualifications • ALA-accredited Master's Degree in Library or Information Science OR significant graduate-level coursework toward such a degree OR equivalent education and experience (subject expertise combined with professional library education and/or experience) OR an advanced degree in an appropriate subject discipline with relevant special collections or archival training. • Three to five years of progressively responsible experience in a manuscripts repository, including processing and producing finding aids for archival collections, preferably of a significant size. • Experience in arranging and describing photographic and visual materials in an archival setting according to accepted national standards. • Competence in the proper handling, care and storage of photographic and visual materials. • Knowledge of nationally-accepted archival standards for description, such as Describing Archives: a Content Standard (DACS). • Ability to research, identify and describe visual material in a variety of formats, using proper sources for authority control such as the Union List of Artist Names (ULAN) and vocabularies for visual materials such as the Art and Architecture Thesaurus (AAT), Thesaurus for Graphic Materials (TGM) and others. • Experience appraising, arranging, describing, and preserving modern archival collections. • Ability to survey archival collections and create processing work plans. • Demonstrated sound judgment and proficiency in working independently, setting priorities, meeting goals and following through on assignments. Ability to adjust priorities and procedures as directed by changing goals and objectives. • Exceptional organizational skills in order to maintain progress on multiple projects concurrently. • Attention to detail, demonstrated capacity for carrying out tasks in an accurate manner, and an ability to check own work for accuracy. • Computer skills to include use of word-processing and database software, such as MS Word and MS Access, and familiarity with Archivists’ Toolkit or similar applications. • Excellent written communication skills to compose archival materials descriptions.

Demonstrated ability to develop written project documentation, process procedures, reports, etc. • Excellent oral communication skills, specifically to interact effectively with individuals from diverse backgrounds and to effectively present information in group settings. • Ability to lift, shift, and shelve boxes weighing up to 25 lbs. • Ability to initiate and maintain cooperative working relationships with co-workers, supervisors, and managers. Ability to work harmoniously and as a team player, thrive in a team-based environment, and skill in fostering teamwork among others. • Ability to follow directions from supervisors and to provide clear directions to staff. • Ability to get to work reliably and on time and to be present in the workplace during normal working hours. Desired Qualifications • Ability to supervise student employees, delegating appropriate tasks and monitoring progress. • Specific academic subject knowledge in the history of photography and visual arts. • Experience in processing archival collections on dance.

General Information Professional librarians at UCLA are academic appointees. Librarians at UCLA are represented by an exclusive bargaining agent, University Council – American Federation of Teachers (UC-AFT). This is a represented position. They are entitled to appropriate professional leave, two days per month of vacation leave, one day per month of sick leave, and all other benefits granted to non-faculty academic personnel.

The University has an excellent retirement system and sponsors a variety of group health, dental, vision, and life insurance plans in addition to other benefits. Appointees to the librarian series at UC shall have professional backgrounds that demonstrate a high degree of creativity, teamwork, and flexibility. Such background will normally include a professional degree from an ALA-accredited library and information science graduate program.

In addition to professional competence and quality of service within the library in the primary job, advancement in the librarian series requires professional involvement and contributions outside of the library, and/or university and community service, and/or scholarly activities. Candidates must show evidence or promise of such contributions. Candidates applying by May 31, 2017, will be given first consideration for this position.

UCLA welcomes and encourages diversity and seeks applications and nominations from women and minorities. UCLA seeks to recruit and retain a diverse workforce as a reflection of our commitment to serve the people of California, to maintain the excellence of the university, and to offer our students richly varied disciplines, perspectives, and ways of knowing and learning. The University of California is an Equal Opportunity/Affirmative Action Employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy see: UC Nondiscrimination and Affirmative Action Policy at Under federal law, the University of California may employ only individuals who are legally authorized to work in the United States as established by providing documents specified in the Immigration Reform and Control Act of 1986.

Employment is contingent upon completion of satisfactory background investigation. Visit the Jobs @ UCLA Library website at: Job location Los Angeles, CA Requirements Documents + Curriculum Vitae

  • Your most recently updated C.V. detailing education and relevant experience.
  • Cover Letter
  • Describing qualifications and experience.
  • References
  • Names and contact information for three professional references, including current or previous supervisor; contact information only. How to apply + Create an ApplicantID + Provide required information and documents Get started: press Apply Now

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Community Archivist

Position Summary The University of North Carolina at Chapel Hill seeks a creative, collaborative, self-motivated, enthusiastic professional for the position of Community Archivist for the Southern Historical Collection. Working closely with the curatorial team of the Southern Historical Collection (SHC), and reporting to the Director of the Collection, the Community Archivist will serve as project manager and coordinator for a Mellon Foundation grant that services the Collection’s existing and prospective community archive projects.

The Community Archivist will manage a small team, document the community-driven methodology, facilitate relationships with peer practitioners and community liaisons, and develop tools and programs for community-driven archives. The Community Archivist will articulate the community-driven philosophy to all project stakeholders including but not limited to community members, library staff, and other partners. The Community Archivist will participate in Library-wide initiatives and serve on committees and task forces.

This position will require occasional travel. SHC collections and programs enable users to derive meanings from the Southern past and to support the University’s mission of teaching, research, and service. The SHC welcomes professional, student, and public researchers from around the world to conduct research in an atmosphere that encourages intellectual exploration and exchange, and supports an extensive program of ongoing digitization and online delivery of its collections.

Educational Requirements ALA-accredited master’s degree in library or information science, or a related advanced degree. Qualifications and Experience Required ALA-accredited master’s degree in library or information science, or a related advanced degree. Two years’ of professional experience in an archive or special collections environment.

Demonstrated understanding of the principles that dictate archival appraisal, description, and reference as well as interest or experience in applying these principles in a community-driven archival framework. Demonstrated adaptability and flexibility, as well as willingness to adjust to job duties as changes in technology and user needs dictate. Excellent oral and written communication skills.

Demonstrated project management experience, excellent time management skills and demonstrated ability to meet multiple deadlines in an evolving environment.

Demonstrated ability to work effectively and collaboratively with colleagues, students, faculty, researchers, and community members. Preferred Relevant managerial and or supervisory experience.

Comfort with new digital and social media tools. Strong commitment to public service, particularly to working with underrepresented communities. Experience in the acquisition of manuscript, archival, or other special collections, including working with collection donors.

Demonstrated instruction skills. Experience in library, scholarly, or community programming, particularly in collaborative teams for events and visiting groups. Demonstrated experience with technologies used to describe, discover, provide access to, and promote the use of historical resources.

Experience in fundraising, donor cultivation and stewardship, and grant writing and administration. Special Instructions For a more detailed vacancy announcement, please visit: A minimum of three references are required upon application submission. Office of Human Resources Contact Information If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

Position Type: Permanent Staff (EHRA NF) Department: University Library-550501 Working Title: Community Archivist Appointment Type: EHRA Non-Faculty Instructional Position Posting Category: Libraries Full Time/Part Time?: Full-Time Permanent Hours per Week: 40 Vacancy ID: NF0002464 Position ID: 20020853 Posting Open Date: 04/04/2017 Open Until Filled: Yes Proposed Start Date: 06/01/2017 Department Contact Name and Title: Freda McClain, HR Specialist Department Contact Telephone or Email:

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Digital Archivist

Job Description: DIGITAL ARCHIVIST, MIT Libraries-Digital Archives Program, to increase capacity to address digital archives’ programmatic needs and records management issues.

Will acquire and process significant digital collections; provide advice and training regarding records management and transfer, appraise hybrid and born-digital collections, use digital forensics tools and techniques to triage material, and prepare objects for preservation; implement and manage the Archives-based web archiving program, serving as lead resource for digital records management issues; participate in reference and reading room service, mediating access to digital collections, coordinating on-demand digitization requests and programmatic reformatting, and providing advice on intellectual property issues; and conduct records studies and experiments in the Digital Sustainability Lab to assess, test, and improve workflows, processes, access, and use of digital collections. A more detailed description is available at Job Requirements REQUIRED: an MLIS or its equivalent; graduate-level archives coursework or postgraduate digital archives or records management training coursework; a minimum of one year of professional experience as a practicing archivist; demonstrated knowledge of archival processing techniques for born-digital archives; experience using archival content management systems and technologies; experience applying metadata standards and schema for descriptive, structural, and preservation metadata; demonstrated skill with digital archives’ tools, workflow implementation, and quality assurance; and the ability to understand, use, and innovate with community and ISO standards in a unique context.

Job #14738-O Application material must include both a resume and a cover letter. Priority will be given to applications received by June 1, 2017, but the position will remain open until filled. 5/3/17 MIT is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin.

Job Number: 14738 Functional Area: Libraries Department: Libraries School Area: Libraries, MIT Press, Tech Review Employment Type: Full-Time Employment Category: Exempt Visa Sponsorship Available: No Schedule: M-F

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Librarian II, Librarian III Or Librarian IV (Art Archivist Librarian)

Duties and Responsibilities

  • The UHM Library is seeking an Art Archivist Librarian to be principally responsible for curating and managing all aspects of the Jean Charlot Collection (JCC), which includes work by and about other artists of Hawai'i (David Asherman, Francis Haar, John Kelly and Juliette May Fraser to name a few), as well as related archival holdings. This position is also responsible for establishing physical management of, and processing procedures for, non-standard format materials and collections, including but not limited to artwork and large-format items, such as Hawaii architectural drawings (Vladimir Ossipoff, Spencer Leineweber and others). This individual will work collaboratively with colleagues in the cataloging department (to enhance intellectual access) and preservation department (to maintain materials in the collections). The Art Archivist Librarian actively promotes the collection locally and establishes protocols for traveling exhibits. The successful candidate for this position will provide reference services, in-person and virtually; serve on department, library and/or campus committees, especially those related to art and archives; engage in professional and/or scholarly activities; and is expected to meet promotion and tenure requirements.

  • Create and maintain a collection development policy in alignment with library priorities.

  • Process and manage archives and manuscripts according to archival standards.

  • Inventory and describe artwork and memorabilia for access.

  • Monitor the environment and physical condition of the materials.

  • Provide reference services in person and virtually.

  • Provide instructional support for campus courses as they relate to the collection.

  • Create, maintain and update a web presence for the collection.

  • Plan and implement digitization projects to improve access to the collection.

  • Arrange and prepare material loaned to exhibit, locally, nationally and internationally.

  • Engage in outreach and promote the collection widely.

  • Work with donors and the UH Foundation on fundraising.

  • Apply for and seek other funding sources through grants, etc.

  • Work directly with the Jean Charlot Estate on access, rights ownership, and permissions.

Librarian II Minimum Qualifications

  • ALA accredited MLS or international equivalent.

Librarian III Minimum Qualifications

  • ALA accredited MLS or international equivalent.

  • Twenty-four (24) credits of post-baccalaureate coursework.

  • At least three (3) years professional archival collections experience.

Librarian IV Minimum Qualifications

  • ALA accredited MLS or international equivalent.

  • Second master's degree (or higher) in specialized subject area.

  • At least seven (7) years professional archival collections experience or four (4) years in the rank of Librarian III.

Desirable Qualifications

  • Work experience in a special collection setting.

  • Degree or coursework in an art related field.

  • Archival certification (Academy of Certified Archivists, or international equivalent), archives training, or experience with archival materials.

  • Knowledge of Hawaii's art history.

  • Knowledge of best practices and procedures in art archives.

  • Experience arranging and describing archival material.

  • Knowledge of management practices of diverse material types, particularly those practiced by museums, archives and libraries.

  • Experience with the physical management of art.

  • Familiarity with intellectual property and art law, notably the Visual Artists Rights Act (VARA).

  • Demonstrate effective communication skills (oral and written), including the ability to work effectively with students, faculty, staff, and independent scholars and community members.

  • Demonstrate experience providing effective reference service in a research or academic library.

  • Demonstrate experience in providing outreach to diverse populations and via multiple formats (exhibitions, brochures, web site, programming, lectures, etc.).

  • Experience in web design and ongoing website maintenance.

  • Experience with digitization.

  • Successful experience working with donors of materials.

  • Success in obtaining funds via grants and/or other fundraising activities.

  • Ability to adapt to diverse roles and responsibilities within the field of special collections librarianship and archives.

  • Evidence of continued professional development, involvement, or service.

  • Working knowledge of French, Spanish, and/or Hawaiian.

To Apply:

Submit cover letter indicating how you satisfy the minimum and desirable qualifications, names, contact information (including e-mail addresses) of at least 3 professional references, resume and transcripts of graduate degrees (copies acceptable; however, originals will be required upon hire) to Human Resources Specialist. Applications may also be submitted by e-mail at Interviewees will be expected to make a presentation to library faculty and staff as part of the screening process. Review of applications will begin March 15, 2017, and will continue until the position is filled.


  • Human Resources Specialist

  • University of Hawai'i at Manoa Library

  • 2550 McCarthy Mall

  • Honolulu, HI 96822


  • 808-956-7207

The University of Hawaiʻi is an equal opportunity/affirmative action institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawaii may be viewed at:, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

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SEARCH, a leading nationwide and global provider of cultural resources services to government and commercial customers, is continuously seeking top talent in the cultural resource management industry. As a full service company, SEARCH offers a multidisciplinary integration of our five divisions: Archaeology, Maritime Archaeology, Architectural History, History and Archives, and Heritage Design.

SEARCH has an immediate opening for a full time experienced and certifiedArchivist to join our team. The Archivist will be responsible for carefully processing, arranging, inventorying and preserving collections, including paper and digital photographs, negatives, newspapers, magazines, maps and oversized items, using collections management best practices. Candidates must be independent and project-focused, detail-oriented and organized, and able to work competently on simultaneous tasks while meeting multiple deadlines. This position will require working in a team environment, working independently, and working closely with clients and/or their representatives.

The position will be based in Springfield, VA, and may include limited overnight travel to collections, museums, curation facilities, and laboratories regionally.

Key responsibilities of this role will include:

  • Maintaining the highest professional image for our clients, co-workers, media, and the general public;
  • Exercising independent judgment, discretion, and decision-making on behalf of the company for the benefit of clients and co-workers;
  • Collections records management, including:
    • Developing, monitoring and updating data;
    • Report generation, including Total Records and Information Management (TRIM) Context reports, or other products with a listing of collections in the archives; and
    • Development of finding aids and quick reference tools for collections;
  • Implementing processing procedures which permit efficient and continued control over specific groups of records/collections undergoing processing;
  • Creating archival procedures related to collections, reference, preservation, instructions, procedures, and correspondence;
  • Assisting in arranging the physical collection for accessibility;
  • Manage time and tasks independently, meeting deadlines with accuracy and completeness; and
  • Other tasks on a project or as-needed basis.

In Word or as a PDF, please send a cover letter with a description of your archival experience which also lists a minimum of two professional references, your resume/CV, and dates of your availability. SEARCH will contact professional references and treat all employment inquires with discretion.

Candidates must be eligible to work in the United States and able to obtain a Top Secret government security clearance. The chosen candidate will be required to successfully complete a pre-employment drug test and a criminal background check, including DMV.

SEARCH offers a competitive compensation package with strong health and wellness and retirement plans. SEARCH may offer relocation assistance for the right candidate.

For more information on SEARCH, please visit and follow us on Facebook or Instagram.

SEARCH is strongly committed to creating a diverse and inclusive environment where a variety of backgrounds, cultures, orientations, ideas, and talents can flourish.

SEARCH is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

SEARCH is an Affirmative Action Employer and a Drug-Free Workplace.


To perform this position successfully, qualified candidates should have the following:

  • Ability to acquire and willingness to undergo TOP SECRET government security clearance;
  • Master’s Degree in Museum Studies, Collections/Archives Management, Library Science, History, or other related discipline with a collections/archives management or museum studies concentration;
  • Certification as an archivist
  • Minimum of six (6) years of total experience in history, archival science, information management or related fields;
  • Minimum of five (5) years’ experience working with archival collections with demonstrated experience with processing, appraisal, reference service, and the creation of finding aids and archival metadata;
  • Experience with current electronic records management software, preferably TRIM;
  • Extensive experience with Microsoft Office Suite, particularly Excel and Access;
  • Extensive experience with Adobe Acrobat, including document conversion and development;
  • Strong written and oral communication skills; and
  • Ability to lift and move 40 pound box and climb up and down ladders.

Previous experience in a Federal Government setting or government contractor, and archivist certifications are highly desired.


We offer a great benefits package to those who come aboard with us!

SEARCH Compensation and Benefits include:

  • Competitive Salary
  • Per Diem (for overnight travel)
  • SEARCH-subsidized Group Health Insurance (including Medical, Dental, and Vision coverage)
  • SEARCH-provided Short-Term Disability Insurance
  • SEARCH-provided Long-Term Disability Insurance
  • SEARCH-provided Group Term Life Insurance
  • Voluntary Life Insurance
  • Employee Assistance Program
  • Emergency Travel Assistance
  • Generous 401(k) Retirement Plan
  • Paid Holidays (10)
  • Paid Time Off (PTO)
  • Merit-Based Raises, Bonuses, and Promotions

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QC Archivist

QC Archivist 6+ Months Novato, CA Duties: The incumbent will provide logistical and documentation support for the QC Product department . Responsibilities include a variety of administrative and documentation support tasks.

The incumbent will perform tasks per Standard Operating Procedures (SOP), Good Laboratory Practice (GLP), and current Good Manufacturing Practice (cGMP Good reading and writing skills are essential. Must have a service oriented attitude, display initiative, and be able to fulfill responsibilities with minimal supervision. Skills: - file test records generated by QC analysts - compile paperwork and generate lot release and stability reports - track and file miscellaneous studies generated by QC - archive QC documentation and keep an accurate inventory of records on and off site - ensure that documents will be stored so that they are readily available for authorized inspections - order office supplies and maintain a suitable inventory to perform administrative tasks Education:

An AA in a biological or chemical science is preferred. Some laboratory or GMP experience is desirable but not essential.

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Processing Archivist

Under the supervision of the Director of Archives and Records Management, the Processing Archivist is the primary technical services position for university archives, specializing in archival arrangement and description. This position will work on new and existing collections in a wide variety of media formats.

The Processing Archivist will advise on workflow improvement, policy-setting, and technologies and tools related to archival arrangement and description. They will assist with reference and outreach activities in collaboration with colleagues in archives and the UW Libraries.

The Processing Archivist must be service-oriented and have excellent communication skills. The person in this position must have superb organizational skills and a keen attention to detail. They will work in a highly collaborative work environment, which requires an ability to work with a range of departments and colleagues across the library system.

The Libraries at the University of Wisconsin-Madison are dedicated to the practices of social justice, diversity, equality, and respect among our staff, students, collections, and services. We strive to overcome historical and divisive biases in our society and embrace diverse points of view as assets to the fabric of our community. All positions will be called on to contribute to building this environment, and we encourage candidates to apply who share these values.

Additional Information:

The University Archives, a unit of the General Library System, contain over 26,000 cubic feet of paper materials, over 2 million images, over 1600 oral histories, plus other media in many formats (audio tapes, film, videocassettes, transcription disks, electronic formats, etc.). University Archives, located in Steenbock Library, is one of four libraries in the division of Special Collections & Archives, along with the Department of Special Collections, the Kohler Art Library, and the Mills Music Library.

The University of Wisconsin-Madison is long established as a preeminent public research university. The impact and achievements from the research, teaching and service learning conducted by its faculty, staff and students is far-reaching and global in scope. The University today is fully engaged in educational innovation.

The libraries on the campus of UW-Madison reflect the breadth and comprehensiveness of the University's highly ranked schools, colleges, departments, centers, and institutes. The libraries are a highly valued partner in teaching, research and learning at the university. The library values the depth of academic disciplines, requiring creative strategies to provide support for research and teaching.

The UW-Madison Libraries is one of the ten largest public university library systems in the United States. Library collections and services are decentralized and coordinated through the leadership of the General Library System (GLS), which provides technical infrastructure, support for acquisitions, and the integration of campus library services.

The General Library System, with a budget of more than $24.7 million and a collection budget of approximately $9 million, administers fifteen libraries including Memorial Library, the largest library in the State of Wisconsin, and other specialized and professional libraries. The overall campus libraries' collection budget is over $12 million.

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