Archivist Job Description Sample
Under supervision of the Director, Archives & Collections, the Archivist will be in a client-facing role, responsible for day-to-day work of selecting, cataloging, maintaining, making available and transporting the archived assets of NBCUniversal businesses. These assets include but are not limited to props, costumes, photography, artwork, production records, and marketing & publicity material.
The Archivist will also be responsible for executing requests for film and TV publicity displays, production loans, and loans to museums and other external institutions.
Work closely with Universal Pictures Feature Assets to create lists, select and acquire props, costumes and artwork from current feature film productions for permanent retention in Archives & Collections.
Work closely with staff from any NBCUniversal business (including Universal Pictures, Dreamworks Animation, Universal Parks & Resorts, and others as needed) to make assets available for exhibits and loans. Includes loan preparation, condition reports, and transportation.
Courier and install exhibits of Archives & Collections assets from any NBCUniveral line of business as needed, both domestic and international.
Complete MPLP processing and cataloging of feature collections.
Work closely with Universal Parks & Resorts to archive the history of Universal Studios theme parks, and coordinate exhibits.
Supervise and train interns as part of NBCUniversal internship program
Represent NBCUniversal Archives & Collections by participating in applicable professional associations and NBCUniversal employee affinity groups.
Other responsibilities as assigned by the Director, Archives & Collections
1.Bachelor's degree with coursework in history, archival administration, museum studies, or equivalent. Master's Degree, as well as knowledge of the entertainment industry preferred.
2.Detail oriented person, with strong organizational skills. Manual dexterity to handle fragile collections, and ability to lift 40-pound boxes required.
3.Experience with museum exhibit loans and installations
4.Experience using word processing, spreadsheet, database and digital imaging software.
5.Good communication, customer service and writing skills are required, as is the ability to be a self-starter that works independently or within a team.
Please note that the Archivist position is based in Middleton, Wisconsin
Operates the laboratory archive and document control systems. Logs, stores, retrieves, and monitors circulation of laboratory records including analytical methods and protocols and project and general laboratory raw data. Ensures compliance with applicable facility SOP's and FDA Good Laboratory Practices and/or Good Manufacturing Practices including maintaining security of the archives.
Places data and other records in the facility archives and catalogs these items appropriately to facilitate prompt retrieval. Maintains appropriate tracking records in the archive database.
Prepares project and equipment notebooks in accordance with laboratory specifications. Assigns and distributes notebooks to laboratory staff.
Catalogues and maintains analytical method and protocol files. Provides controlled copies of analytical methods to laboratory staff and maintains distribution records in the archive database.
Interacts with commercial (offsite) archive facilities for data storage and retrieval.
Education and Experience:
High / Secondary school diploma or equivalent and relevant formal academic / vocational qualification
Technical positions may require a certificate
Previous experience that provides the knowledge, skills, and abilities to perform the job (comparable to at least 2 years) or equivalent combination of education, training, & experience.
Knowledge, Skills and Abilities:
Knowledge of Federal Regulations, ICH GCPs and procedural documents
Strong computer skills, including MS Office programs
Strong organizational and time management skills
Excellent verbal and written communication skills
Ability to multi-task and handle multiple priorities
Ability to work in a collaborative team environment
- No management responsibility
Working Conditions and Environment:
Work is performed in an office or clinical environment with exposure to electrical office equipment.
Constant attention to detail - visual, mental
Daily exposure to high pressure, intense concentration
Frequent multi-tasking environment
Potential Occasional travel required.
Frequently stationary for 4-6 hours per day.
Repetitive hand movement of both hands with the ability to make fast, simple, repeated movements of the fingers, hands, and wrists.
Mobility around campus required.
Crouching, stooping, bending and twisting of upper body and neck required daily.
Lifting/carrying of objects such as boxes and crates up to 50 lbs. required daily.
Ability to access and use a variety of computer software developed both in-house and off-the-shelf.
Ability to communicate information and ideas so others will understand; with the ability to listen to and understand information and ideas presented through spoken words and sentences.
May interact with others, relating and gathering sensitive information. Interaction includes diverse groups.
Works with guidance or reliance on oral or written instructions from management. May require periods of intense concentration.
Performs a wide range of variable tasks as dictated by variable demands and changing conditions with little predictability as to the occurrence. Ability to perform under stress. Ability to multi-task.
Regular and consistent attendance.
- Requisition ID: 154964
The Alaska & Polar Regions Collections and Archives Department (APRCA) of the Elmer E. Rasmuson Library is accepting applications for an Archivist to develop, manage, and promote manuscript and archival collections at the University of Alaska Fairbanks (UAF). APRCA provides exceptional resources for the study of Northern history with more than 150,000 monograph and serial volumes, 11,000 rare books and maps, 20,000 linear feet of archives and manuscripts, 1 million photographs, tens of thousands of historical films and videotapes, and more than 11,000 hours of oral history recordings.
Founded in 1917, UAF is a land-sea-space grant institution and the senior campus of the University of Alaska system, with over 10,000 undergraduate and graduate students. Reporting to the Director of Libraries, the Archivist is responsible for records of the University of Alaska and for identifying, acquiring and managing additional manuscript and photograph collections predominantly relating to Alaskan peoples, political life, history, and culture. The Archivist will collaborate with colleagues in the department, university, and the larger scholarly community in developing services and programs that promote the collections.
Located just 200 miles (320 km) south of the Arctic Circle, UAF's research is world renowned, most notably in Arctic biology, Arctic engineering, geophysics, supercomputing and Alaska Native studies. In addition to the scenic Fairbanks campus, UAF encompasses six branch campuses that provide educational opportunities throughout the state. The University of Alaska Museum of the North is located on the Fairbanks campus.
UAF libraries advance the university's mission through education and the creation, acquisition, management, preservation and dissemination of information resources. The vision of UAF libraries is to: promote information literacy; maximize information access and delivery to the UAF community, Alaska and others; and be the library of choice for researchers on Alaska and the circumpolar North.
The Group Nine Archivist will be responsible for the provision, care, management and cataloguing of Group Nine content across its brands. In addition, they will aide in the creation of a workflow across departments to help sustain the archiving process on a go-forward basis.
Ingest material into CatDV Database (or appropriate database) and tag with necessary metadata
Evaluating, selecting, retrieving and arranging materials
Answering Group Nine Library Inquiries
Storing and preserving perishable materials where necessary
Advising and overseeing the transition and organization of acquired assets
Transcode files to appropriate formats for cataloguing and delivery
Archive mezzanine level files to LTO tape (where applicable) / Hard Drive
Upload material to online vault/server
Retrieve and deliver brand/studios requests via Aspera, Hightail, FTP or hard drive
Experienced with Premiere Pro, Final Cut Pro X/7, Compressor, Audition and After Effects
Knowledgeable of file formats such as Prores 422, 422HQ and 4444, MXF, MP4, H.264, DPX, Mono/Stereo Audio, XMLs, EDLs
Must have unrestricted work authorization to work in the United States
Detail oriented, organized and able to complete requests within an allotted time frame
Post-Production Assistant, Production Assistant, QC or DIT experience desired
Familiar with storage brands and technology
Ability to learn, and advise / improve upon internal technology / product
Ability to interact effectively and harmoniously with other people
Good at Communicating with Others
Interest in the evolving Entertainment Business
Post-Production career path desired
Post Graduate Qualification in Archive Management a plus
Festival Circuit Experience
Conference Circuit Experience
About Group Nine Media:
Group Nine Media is one of the world's largest digital-first media companies, boasting over 5 billion monthly video views and reaching 80% of U.S. adults in their 20s. As the no. 1 most engaging publisher on the social web, Group Nine's brands are built for consumption on the platforms where their millennial-focused audience spends the majority of their time. Group Nine is home to NowThis (the no. 1 most watched video news creator on social), The Dodo (the no. 1 animal brand on social), Thrillist (the most trusted brand in food, drink, travel & entertainment) and Seeker (the digital leader in science and innovation).
We offer great benefits such as medical, dental, vision, matching 401(k), PTO, company paid AD&D, Life Insurance, Short-term & Long-term disability, and much more!
Group Nine Media is an Equal Opportunity Employer and is committed to building an inclusive environment for people of all backgrounds and everyone is encouraged to apply. We do not discriminate on the basis of race, color, gender, sexual orientation, gender identity or expression, religion, disability, national origin, protected veteran status, age, or any other status protected by applicable national, federal, state, or local law.
Group Nine Media is also a participant in e-verify.
Senior Archivist Records Manager
Job Title: Senior IT & Reccords Consultant
Job Location: Springfield, VA
Security Clearance: CBP Suitability
Overview / Job Responsibilities:
Management activity shall include both overall and task level project management to establish control, monitoring, and notification mechanisms and shall work with the Government's Contracting Officer Representatives (COR), CBP unit records managers, and Subject Matter Experts (SMEs) to ensure that tasks stay on track and important milestones are met. The Project Manager shall work with Unit records managers, CBP Contractors, and all other stakeholders necessary to ensure relevant CBP policies and procedures are met.
The scope of this Task Order includes the following functions and activities in support of CBP:
Document Vital Records processes and create a plan to evaluate and update Vital Records inventory for each of 29 components
Schedule and conduct annual inventories component offices
Integrate Vital Records function into agency level Continuity of Operations
Establish, plan, schedule and integrate mandatory Records Management (RM) training requirements, curriculum and training including development of formal training materials
Conduct analysis of the records management capabilities of current and planned information systems and provide recommendations as to the Government's preparation for electronic records management
Develop strategy, processes, procedures to implement records management of electronic records, develop migration strategies for electronic records including internal controls
Conduct analysis of records management capabilities of current and planned information systems
Identify performance measures for records management activities such as training, records scheduling, permanent records transfers, etc.
Capture and analyze performance measures for Records Management program
Identify corrective actions
Document processes, train, conduct evaluation of compliance, identify & conduct performance measures for:
Prepare briefings for Senior Officials on the status of the RM program
Conduct ongoing evaluation of compliance to full life-cycle records management activities
- 10+ years of applicable experience
- MS/MA Degree (or more years of experience)
- Must be eligible for CBP Clearance
ACT I delivers mission-critical Total Acquisition Management solutions to customers across the globe. ACT I specializes in providing the U.S. DoD, federal agencies, and allied partners with high-value Acquisition Strategy, Program Management, Engineering, Logistics, Financial Management, Healthcare Mission Support, Security and Cyber, Contract Negotiation Support, and Security Cooperation and Assistance services. Please apply directly through the website at: http://act-i.com/careers/. #joinACTI
For any additional questions or to submit any referrals, please contact: firstname.lastname@example.org
ACT-I is an Equal Opportunity and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.
Position Title University Archivist Location Appleton Department Library Position Type Faculty Position Description & Qualifications
Title: University Archivist
Reports to: University Librarian
Appointment: Assistant Professor, full-time, 12 months
Under the direction of the University Librarian, the University Archivist is responsible for overseeing the operations of the University Archives. Works with faculty, students, administrators, alumni, and researchers. Serves as a reference librarian and provides service at the library's reference desk, including nights and weekends, in regular rotation with other librarians. This is a twelve-month library faculty position with rank and responsibilities.
Develops, implements, and maintains policies for the development, management and use of the Lawrence University Archives and related collections.
In cooperation with other University staff members, coordinates records management policy and procedure review and implementation. Advises University departments on appropriate schedules for retention and disposal of University records in all formats. Works with responsible individuals in record-creating departments and offices of the University to provide for transfer of non-current records of permanent value to the archives.
Evaluates, accessions, and arranges University records and donated collections and prepares finding aids to facilitate their use by researchers.
Provides reference service for archival holdings. Advises users of the resources available and techniques for using them.
Collaborates with faculty to provide course-integrated instruction on the nature of archives. Assists in identifying archival collections that students could use for class projects and independent research.
Solicits collections and negotiates with prospective donors regarding papers that complement the archives; provides support for acquisitions of new collections.
Plans and administers a preservation and conservation program for the diverse types of materials, including born-digital content, related to the University's history.
Develops and administers an outreach program that promotes understanding of the University's history in the campus and larger communities.
Plans and implements technology related to management of archival collections, including creating digital resources, managing born-digital content, developing and maintaining the archives web site, and presenting digital historical materials on web platforms.
Supervises and trains student assistants.
In rotation with other librarians, provides general reference service in a schedule that includes regular evening/weekend hours.
Participates in the library's research appointment service for students, staff, and faculty.
Helps to maintain and develop collections of digital and physical reference resources.
General Librarian Responsibilities
Participates in library outreach activities.
Monitors trends and developments in academic librarianship broadly, and in reference and information literacy specifically.
Attends seminars and training sessions to improve or update skills and knowledge, when appropriate and funds permit.
Fulfills other job-related duties as assigned.
Library Faculty Responsibilities
Faculty responsibilities include participating in departmental, library, and University meetings, committees, and events, etc., as appropriate or assigned.
Participating in statewide, regional, and national professional organizations, as appropriate.
Masters degree with an archival specialization or certification, from an ALA-accredited library school.
Commitment to high quality public and technical service.
Commitment to outreach to the campus and larger communities.
Ability and desire to energetically promote the archival program.
Demonstrated ability to work effectively with a diverse group of undergraduate students and colleagues from diverse backgrounds
Interest in and/or experience with developing inclusive pedagogies to address the needs of a diverse student body
Excellent written and oral communication skills.
Knowledge of integrated library systems and archives information management systems.
Experience with digitization and understanding of digital asset management and institutional repository systems.
Sense of humor
M.A. or undergraduate degree in history
Undergraduate degree from a liberal arts college
Experience working in archives.
Candidates must submit a cover letter, resume, and the names of three professional references if names of the references are not already included in the resume.
Lawrence is committed to enhancing the diversity of its faculty and staff and the viewpoints and approaches that a diverse community represents. We strongly encourage candidates who can contribute to diversity at Lawrence to apply.
All candidates are encouraged to address in their letters of application the ways in which they could contribute to Lawrence's institutional mission and commitment to diversity.
Review of applications will begin immediately and will continue until the position is filled.
About Lawrence University
Chartered in 1847, Lawrence was among the first colleges in the U.S. to be founded co-educational. Lawrence enrolls 1,400 students from 48 states and 49 countries. Lawrence is located in Appleton, Wisconsin, at the center of the Fox River Valley in the northeast part of Wisconsin. The Seeley G. Mudd Library contains nearly 450,000 book volumes; music and media collections; federal and state documents; and approximately 2,300 linear feet of archival records. More information about the library is available at http://www.lawrence.edu/library.
Posting Detail Information
Posting Number S16P Is there an approved budget for this position? Yes Number of Vacancies 1 Posting Date Best Consideration Date Close Date Open Until Filled Yes Special Instructions Summary Anticipated Number of Hours per Week 40
Required fields are indicated with an asterisk (*).
Documents Needed to Apply
Public Policy Papers Archivist
Application for Public Policy Papers Archivist The Princeton University Library seeks an enthusiastic, collaborative, and forward-thinking archival professional to join the Archival Description and Processing Team. The archivist will create, enhance, and manage descriptive data for Public Policy Papers collections and manage large-scale digitization projects.
Processing personal papers and organizational records related to 20th and 21st-century developments in the history of politics, civil liberties, diplomacy, and economics will constitute the majority of position's workload. The archivist will also manage large-scale digitization projects focused on Public Policy Collections, but other collection areas may be assigned. This position will also contribute to collaborative initiatives focused on arrangement, description and digitization.
The position will also participate in the Mudd Library reference rotation, supervise student workers, and participate on library-wide committees. Essential Qualifications *Master's degree with a concentration in archives management, or advanced degree in an allied discipline combined with relevant experience.
*Hands-on experience arranging and describing archival collections with a focus on modern manuscript collections of varying sizes and formats.
*Knowledge of and experience with relevant descriptive standards for archival collections (DACS, EAD, EAC-CPF). *Familiarity with current developments in processing procedures.
*Ability to manage multiple priorities and tasks.
*Ability to work effectively, both independently and collaboratively, in a dynamic environment and with a diverse group of staff and patrons.
*Knowledge and awareness of current trends in the digitization of archival material for access and preservation.
*Excellent interpersonal, organizational, written, and oral communication skills.
*Demonstrated initiative, flexibility, and a commitment to professional engagement and continuous learning.
*Comfort with and ability to learn new technologies. Preferred Qualifications *Experience with electronic records accessioning, description, and preservation.
*Experience with digitization and/or the management of digitization projects.
*Experience providing reference services in an archives or special collections.
*Experience with ArchivesSpace, Archivist's Toolkit, or another collection management system.
*Knowledge of 20th-century United States history. Princeton is especially interested in qualified candidates who can contribute, through their service to the Library, to the diversity and excellence of our academic community.
The successful candidate will be appointed to an appropriate Librarian rank depending upon qualifications and experience. Applications will be accepted only from the AHire website: https://www.princeton.edu/acad-positions/position/11421 and must include a resume, cover letter, and a list of three references with full contact information. This position is subject to the University's background check policy.
Requisition No: D-19-LIB-00010
This position reports to the Manager of the Special Collections and Archives unit.
Appointment rank will be commensurate with academic accomplishments and experience.
UT Southwestern Medical Center Health Sciences Digital Library and Learning Center - Special Collections and Archives Unit.
Experience and Education
MLS/MLIS from an ALA-accredited graduate school or equivalent degree.
Two years of experience working with digitizing materials and managing a digital collection or other digital library-related work.
Knowledge of digital preservation theory and practice, including best practices, current technologies, administrative/technical metadata and file format standards.
Experience working with CONTENTdm or equivalent collections management system.
Experience working with D-Space or equivalent repository software.
Experience with or demonstrated aptitude to learn disk imaging, digital forensics tools, and digital preservation management software.
Experience with grant writing and project management.
Exceptional with oral and written communication skills and experience establishing positive and productive collaborations at a college/university.
Possesses analytical and organizational skills. Archives management background.
Appointment rank will be commensurate with academic accomplishments and experience.
1.Responsible for digitally processing identified analog and born digital collections, including appraisal, accessioning/securing collections, and arrangement and description.
2.Acquires born-digital content as identified by the University Archivist as within collecting scope. Advises University Archivist on appraisal strategy, privacy concerns, and security, as they apply to the context of born-digital records.
3.Conducts an appraisal of existing digital archives in all media formats.
4.Makes decisions about storage media, along with classification, indexing and metadata assignment.
5.Works with partners such as the Texas Digital Library, to maintain and deposit materials into UT Southwesterns institutional repository.
6.Familiarity with Encoded Archival Description (EAD), Describing Archives: A Content Standard (DACS), Dublin Core (DCMI), Metadata Encoding and Transmission Standard (METS), and Machine Readable Cataloging (MARC).
7.Works to ensure that digital content in the collections is accessible to appropriate audiences, following the strictures of privacy concerns, copyright regulations, and donor restrictions.
8.Works closely with University Archivist to determine priorities for digitization and to establish digitization projects. Supervises digitization efforts, performed by student workers, staff or outside vendors.
9.In consultation with the University Archivist, Digital Services & Technology Planning (DTSP), Academic and Administrative Information Resources (AAIR), and Assistant VP of Library Services, selects and implements software and systems as appropriate.
10. Finds opportunities for collaboration and partnerships with the Archives through campus initiatives, campus projects, grant funding, etc.
11. Maintains currency in digital archives best practices and technologies. Attends professional development training and engages actively in professional activities.
12. Provides public services which may include reference, research consultations, and outreach to students and faculty.
This person will work in the University Archives and Special Collections unit of the Library.
UT Southwestern Medical Center is an Affirmative Action/Equal Opportunity Employer. Women, minorities, veterans and individuals with disabilities are encouraged to apply.
Apply on careers webpage : http://jobs.utsouthwestern.edu/ position # 384858
Archivist For Collection Development
1.Assume a variety of responsibilities related to manuscript and archival material in all formats, including selection, appraisal, arrangement and description, preservation, and access and outreach. 2. Work in libraries across university campuses to meet the needs of local, national, and international teaching and research communities. 3. Assist with management of printed collections, as assigned. 4. Assist, if necessary, with disaster recovery efforts. 5. May perform other duties as assigned.
Required Education and Experience
1.Master's degree from an ALA-accredited library school or equivalent accredited degree, with formal training in archival theory and practice. In selected instances, a post-graduate degree in museum studies or a related discipline in the humanities or social sciences may be substituted for a master's degree in library science. 2. Experience arranging and describing or providing public services for manuscript and/or archival collections. 3. Experience working collaboratively and independently with varied groups within a complex organization and rapidly changing, team environment. 4. Demonstrated knowledge of archival theory and practice may be substituted for formal training. 5. Demonstrated knowledge of current national data content and structure standards related to the archival control of collection materials. 6. Demonstrated knowledge of archival and library management systems. 7. Demonstrated job or school experience with basic preservation and conservation standards for archival and manuscript collections. 8. Demonstrated excellent oral, written, and interpersonal communications and analytical ability. 9. Demonstrated record of designing projects and bringing them to a conclusion in a timely fashion. Yale University assigns ranks to librarian positions based on a combination of professional experience and accomplishments (see range assigned to this description as noted in the posting position title). Librarian ranking information can be found at: http://www.library.yale.edu/about/departments/lhr/rank.html
Background Check Requirements
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. Please visit www.yale.edu/hronline/careers/screening/faqs.html for additional information on the background check requirements and process.
Reporting to the Director, with training and mentorship as needed, leads the department's collection development activities, with the exception of the university archives. Through research and planning, supports the diversification of the department's collections.
Liaises with appropriate department staff to ensure that collecting activity can be supported by available departmental resources. Coordinates and facilitates the collection development work of department subject area specialists and provides training in working with donors and securing signed deeds of gift. Assesses potential collections, identifies materials of interest, documents site visits through field notes, negotiates deeds of gift, and documents accessions in collections management systems.
Ensures paper and electronic donor files are kept current by staff engaged in collection development work. Writes, updates, and maintains documentation of collection development policies and procedures. May train and supervise support staff and student assistants.
Contributes to departmental reference, instruction, and outreach activities, including providing reference service to researchers and Yale University offices, and preparing and conducting primary source instruction. May serve on the department administrative leadership team and contribute to the administration of the department including long range planning, formulation of policy, and resource development and allocation. Contributes to the work of the Yale Library through membership on committees, taskforces, or engagement with Library programs and events. Contributes to the regional, national, and/or international archival profession.
Qualified individuals new to the profession are encouraged to apply.
Applications will be accepted through May 17, 2019.
Preferred Education, Experience and
Experience working in an academic repository. Familiarity with current US copyright laws as they apply to the acquisition and use of primary source materials in all formats.
Course work requiring research using primary resources. Graduate degree in American history or related field.
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.
Affirmative Action Statement:
Yale University considers applicants for employment without regard to, and does not discriminate on the basis of, an individual's sex, race, color, religion, age, disability, status as a veteran, or national or ethnic origin; nor does Yale discriminate on the basis of sexual orientation or gender identity or expression. Title IX of the Education Amendments of 1972 protects people from sex discrimination in educational programs and activities at institutions that receive federal financial assistance.
Questions regarding Title IX may be referred to the University's Title IX Coordinator, at TitleIX@yale.edu, or to the U.S. Department of Education, Office for Civil Rights, 8th Floor, Five Post Office Square, Boston MA 02109-3921. Telephone: 617.289.0111, Fax: 617.289.0150, TDD: 800.877.8339, or Email: email@example.com.
Accessioning Archivist Apply now to Accessioning Archivist
- University Library
- GENERAL LIBRARY
Open date: April 13th, 2019
Next review date: Sunday, May 12, 2019 at 11:59pm (Pacific Time)
Apply by this date to ensure full consideration by the committee.
Final date: Sunday, Jun 9, 2019 at 11:59pm (Pacific Time)
Applications will continue to be accepted until this date, but those received after the review date will only be considered if the position has not yet been filled.
Department: Library Special Collections
Rank and Salary: Assistant-Associate Librarian ($51,857 - $69,550)
Position Availability: Immediately
Application deadline for first consideration: May 12, 2019
Reporting to the Head of Processing, the Accessioning Archivist at the UCLA Library plays a key role in designing and carrying out archival accessioning and processing for newly acquired and backlogged collections through approaches that are user-centered, access-driven, and compliant with national standards and best practices. The Accessioning Archivist has primary responsibility for accessioning activities and will lead the development of a systematic accessioning strategy in LSC, as well as provide and implement recommendations to scale LSC's accessioning program.
The responsibilities undertaken by the Accessioning Archivist are parts of a holistic stewardship ecosystem, and it is expected that the Accessioning Archivist collaborate closely with colleagues in LSC's Collection Management, Curatorial, and Outreach and Community Engagement sections, as well as across the Library, in order to facilitate and enhance users' experiences with LSC and its materials.
Specific duties and responsibilities include:
● Oversee the accessioning program, including transfer and stabilization of records, establishing physical, legal, and intellectual control of incoming and backlogged acquisitions (both traditional and digital), and follow-up communication with donors, curators and, if any, appropriate stakeholders.
● Arrange and describe archival records in accordance with accepted archival standards. Use archival information management system to create and publish finding aids. Use cataloging tools and integrated library system to create and publish MARC records.
● Ensure completion of collection management activities during accessioning and processing, including collection surveys and assessments; developing and implementing processing work plans; identification and coordination of preservation and reformatting needs; overseeing the transfer of born-digital material; and tracking and assessing workflow tasks.
● Arrange for the intake of new collections and perform fieldwork, in collaboration with LSC curators and donors, to survey, create brief-listings, pack, and transport materials.
● Work closely with curators in the assessment and appraisal of collection materials during pre-transfer, accessioning, and processing phases.
● Collaborate with the Digital Archivist to develop and implement policies and workflows for the transfer and accessioning of born-digital materials.
● Collaborate with UCLA Library Preservation Studio to integrate preservation assessment practices into the accessioning process; conduct preservation assessments; and mitigate preservation issues during and after transfer of new acquisitions.
● With the Head of Processing, manage location and storage of collections, including maintaining locations data, assessing and planning for storage needs for new collections.
● Prepare and present statistical, narrative, and visual reports for internal and external stakeholders.
● Contribute to department and library-wide outreach and community engagement activities, such as instruction and presentations, reference services, and social media.
● Participate in the work of LSC and Library-wide committees and groups, such as the Collection Management section.
● ALA-accredited Master's Degree in Library or Information Science OR significant graduate-level coursework toward such a degree OR equivalent education and experience (subject expertise combined with professional library education and/or experience).
● 2-3 years of professional experience in archival accessioning, arrangement, and description.
● Successful experience applying efficient processing techniques, in accessioning, appraising, arranging, describing, and preserving archival collections and preparing finding aids for collections of varying size, condition, content, and complexity.
● Demonstrated knowledge of and engagement with archival principles, as well as best practices for accessioning, efficient processing, and archival description.
● Experience managing metadata for archival collections, including data standardization, remediation, and repurposing metadata for reuse, as well as an understanding of metadata mapping.
● Experience with Archivists' Toolkit, ArchivesSpace, or other archival information management systems.
● Demonstrated knowledge, understanding, and desire to engage with current developments, trends, and technologies in special collections.
● Ability to stay abreast of privacy, confidentiality, copyright, and related policies associated with acquisition, access, and use of archives and special collections materials.
● Knowledge of appraisal theory and approaches of manuscripts and archives.
● Demonstrated experience in communicating effectively with diverse communities and donors.
● Demonstrated experience with scheduling, project planning, management, completion, and project assessment.
● Ability to balance competing priorities and work under tight deadlines.
● Strong research, project management, and oral and written communication skills.
● Demonstrated ability to work independently and be self-motivated.
● Demonstrated experience in working in highly collaborative team based environment.
● Ability to work creatively, collaboratively, and effectively and to promote teamwork, diversity, equality, and inclusiveness within UCLA Libraries and the campus.
● Demonstrated experience accessioning and processing of born-digital materials.
● Experience with XML editing tools.
● Experience training and directing the work of student employees, delegating appropriate tasks and monitoring progress.
● Experience providing reference to special collections users.
● Knowledge of a language other than English.
● Experience in donor relations and stewardship.
Professional librarians at UCLA are academic appointees. Librarians at UCLA are represented by an exclusive bargaining agent, University Council – American Federation of Teachers (UC-AFT). This is a represented position.
They are entitled to appropriate professional leave, two days per month of vacation leave, one day per month of sick leave, and all other benefits granted to non-faculty academic personnel. The University has an excellent retirement system and sponsors a variety of group health, dental, vision, and life insurance plans in addition to other benefits. Relocation assistance may be provided.
Appointees to the librarian series at UC shall have professional backgrounds that demonstrate a high degree of creativity, teamwork, and flexibility. Such background will normally include a professional degree from an ALA-accredited library and information science graduate program.
In addition to professional competence and quality of service within the library in the primary job, advancement in the librarian series requires professional involvement and contributions outside of the library, and/or university and community service, and/or scholarly activities. Candidates must show evidence or promise of such contributions.
Candidates applying by May 12, 2019 will be given first consideration for this position. UCLA welcomes and encourages diversity and seeks applications and nominations from women and minorities. UCLA seeks to recruit and retain a diverse workforce as a reflection of our commitment to serve the people of California, to maintain the excellence of the university, and to offer our students richly varied disciplines, perspectives, and ways of knowing and learning.
Description of Institution and Library
As one of the world's great public research universities, UCLA integrates education, research, and public service so that each enriches and extends the others. From its beautiful neighborhood campus in a uniquely diverse and vibrant city on the Pacific Rim, teaching and research extend beyond the classroom, office, and lab through active engagement with communities, organizations, projects, and partnerships throughout the region and around the world.
UCLA's diverse community of scholars encompasses nearly 35,000 undergraduates pursuing 125 majors, 13,000 graduate students in fifty-nine research programs, and 4,000 faculty members including Nobel Laureates; Rhodes Scholars; MacArthur Fellows; winners of the Fields Medal, National Medal of Science, Pritzker Prize, and Pulitzer Prize; and recipients of Oscars, Emmys, Tonys, and Golden Globes. UCLA ranks tenth in the Times of London Higher Education World Reputation Rankings, twelfth in the Academic Ranking of World Universities by Shanghai Jiao Tong University, and fifth in the U.S. by Washington Monthly. The National Research Council ranks forty of its graduate and doctoral research programs among its top ten.
To enable these accomplished students, faculty, and staff to create, disseminate, and apply knowledge for the benefit of global society, the UCLA Library is re-envisioning how it is acquired, synthesized, and shared across academic audiences and with the public. It was among the first academic libraries to develop subject-specialist librarians and to launch a program to enhance students' research skills.
Its Special Collections pioneered the acquisition by public institutions of rare and unique books, children's literature, pulp and detective fiction, works by or about women and minorities, screenplays, architectural plans, and Los Angeles-related materials. Today the Library leads the way in collecting archival resources that range from digital formats to manuscripts. It has launched innovative data management services and an affordable course materials initiative that have served as models for other libraries.
The Library serves UCLA students, faculty, and staff whenever and wherever they need its resources and expertise. Reconfigured, high-tech spaces and services in its ten campus libraries enable users and librarians to explore and work with print and digital materials collaboratively or individually, pursue new lines of inquiry, and develop new pedagogical approaches as well as novel forms of scholarship. More than 3.5 million people visit annually, while an additional 3.4 million visitors enter online through its virtual front doors.
Whether on campus or online, the Library forms the intellectual heart of UCLA, a hub for cutting-edge discovery, scholarship, and instruction.
Library Special Collections (LSC) is an enterprise-wide, organizational entity within the UCLA Library System that builds and stewards special collections resources, services, and operations. Central to this re-organized unit is a Curatorial Team, Collection Management Team, Outreach and Community Engagement Team, and an Administrative Services Team.
The Collection Management Team supports the acquisitions (purchase and gifts), and processing of special collections materials. The Cataloging and Metadata Team includes rare book cataloging and collaborates with the Cataloging and Metadata Center. Library Special Collections works closely with the Preservation Studio, the Digital Library Program, and other library units and teams, including User Engagement and Digital Library Technology Team.
The entire staff of approximately 30 FTE work together as a team to build, preserve, and provide access to the outstanding special collections of the UCLA Library. Library Special Collections is part of the Distinctive Collections Portfolio at UCLA that includes International Studies and the East Asian Library.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
For the complete University of California nondiscrimination and affirmative action policy see: UC Nondiscrimination and Affirmative Action Policy at http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct
Under federal law, the University of California may employ only individuals who are legally authorized to work in the United States as established by providing documents specified in the Immigration Reform and Control Act of 1986. Employment is contingent upon completion of satisfactory background investigation.
Visit the Jobs @ UCLA Library website at: http://www.library.ucla.edu/about/jobs-ucla-library
Los Angeles, CA
- Cover Letter
- Describing qualifications and experience.
- Curriculum Vitae
- Your most recently updated C.V. detailing education and relevant experience.
- Names and contact information for three professional references, including current or previous supervisor; contact information only.
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