Archivist Job Description Samples

Results for the star of Archivist


Job Overview

Job Overview

Summary The Department of Homeland Security

(DHS) is calling on those who want to help protect American interests and secure our Nation. DHS Components work collectively to prevent terrorism; secure borders and our transportation systems; protect the President and other dignitaries; enforce and administer immigration laws; safeguard cyberspace; and ensure resilience to disasters.

We achieve these vital missions through a diverse workforce spanning hundreds of occupations. Make an impact; join DHS. This is a key position within the Immigration and Customs Enforcement (ICE). ICE utilizes the government's second largest cadre of law enforcement officers to ensure our nation's economic, transportation and infrastructure security.

ICE enforces immigration and customs laws. Our talented and courageous workforce identifies criminal activities and eliminates vulnerabilities that pose a threat to our nation's borders. ICE is the primary investigative arm of the Department of Homeland Security (DHS). With more than 19,000 employees in 400 offices around the world, ICE is a key component of the DHS layered defense approach to protecting our nation.

For additional information about ICE and career opportunities go to Any offers of employment made pursuant to this announcement will be consistent with all applicable authorities, including Presidential Memoranda, Executive Orders, interpretive U.S. Office of Management and Budget (OMB) and U.S. Office of Personnel Management (OPM) guidance, and Office of Management and Budget plans and policies concerning hiring. These authorities are subject to change.

Who May Apply * All U.S. citizens

  • View common definitions of terms found in this announcement.

Organizational Location: This position is located in the ICE Office of Information Governance and Privacy, Records Division, Washington, DC.

Relocation Expenses: Relocation expenses will not be paid.

Note: One or more positions may be filled using this vacancy announcement. Applying to this announcement certifies that you give permission for DHS to share your application with others in DHS for similar positions.

Duties As an Archivist with the ICE Office of Information Governance and Privacy

(IGP), Records Division, you will be responsible for the development and implementation of policy, procedures, and guidance for the archiving and management of records created and maintained by ICE. Typical work assignments include: 1.

Records Appraisal and Disposition - Analyzing and evaluating the value of records and determining which records to retain, discard, or destroy. 2.

Archival Records Arrangement and Description – Considering records under study in relation to ICE's activities and organization. 3.

Preservation and Rehabilitation – Safeguarding records from deterioration, damage or destruction, or from impairment of their value. 4. Documentary Publication, Historical Editing, and the Exhibit or Archival Materials – Determining materials appropriate for publication, editing, and exhibition. 5.

Reference Services – Making records available as requested.

Supervisory Status No

Promotion Potential

13 ### Travel Required

  • Occasional Travel

  • Occasional travel may be required.

Relocation Authorized

  • No

Who May Apply

This job is open to

… United States Citizens Questions? This job is open to 1 group. Job Requirements

Job Requirements

Key Requirements

  • U.S. Citizenship

  • Ability to pass drug screen for federal employment

  • Relevant Experience (see Qualifications and Evaluations Tab) * Complete Application Package (see How to Apply Tab) * Selective Service registration required

  • Ability to pass background investigation


Basic Requirements: The Office of Personnel Management (OPM) has established minimum education requirements for the Archivist occupation. In order to meet this basic requirement, you must possess a: * Bachelor's degree in archival science or bachelor's degree with a major that includes 18 semester hours in archival science, history and/or in political science or government, and 12 semester hours in one or any combination of the following: archival science, history, American civilization, economics, political science, public administration, or government; or a * Combination of education and experience - at least 30 semester hours that included courses as shown in A above, plus appropriate experience or additional education.

Note: Professional experience must have been in archival science, or in a directly related field of work such as history that involved the collection, appraisal, analysis, or synthesis of information having historical or archival values. The following are illustrative of kinds of experience that may be accepted as meeting the professional experience requirements: (1) experience as an archivist in Federal, state, religious institution, business, or other archives, or in manuscript depositories, and (2) experience of an archival nature that involved research in archival science, or in a directly related field such as history, government, economics, political science, international relations, or international law.

Minimum Qualifications: In addition to meeting the above basic education requirements, you must also meet the minimum qualifications for this position. You qualify for the GS-13 grade level if you possess one year of specialized experience equivalent to the GS-12 grade level in the federal service, performing duties such as: * Collecting, analyzing and appraising information having historical or archival values;

  • Arranging documents within functional organizational categories in alphabetical, chronological, numeric, subject, or other order;

  • Performing records preservation activities (e.g. assessment of record condition, climate monitoring, foldering, re-boxing, or rehousing); * Reviewing records to verify that the descriptions of the records capture the elements of information needed by all record users; and

  • Responding to Freedom of Information Act (FOIA) inquiries from members of the public who are seeking technical assistance or information. National Service Experience (i.e. volunteer experience): Experience refers to paid and unpaid experience, including work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Current or Former Political Appointees:The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office. Qualification requirements must be met by the closing date of this announcement. Qualification claims will be subject to verification.


: Requirements by Closing Date: You must meet all requirements by the closing date of the announcement.

Probationary Period: This is a full-time permanent position (Career/Career-Conditional appointment). Upon appointment to this position, you may be required to serve a one-year probationary period.

Security Clearance: You must be able to obtain and maintain a Top Secret security clearance.

OGE 450:If you are hired, you may be required to complete a Confidential Financial Disclosure Report (OGE Form 450) within 30 days after appointment.

Security Clearance Top Secret Additional Information

Additional Information

What To Expect Next Once you submit your application

, we will assess your experience and training, identify the best qualified applicants, and refer those applications to the hiring manager for further consideration and interviews. We will notify you by email the outcome after each of these steps has been completed.

Your status will also be updated on your USAJobs account throughout the process. We expect to make a final job offer within 90 days after the deadline for applications. If you are selected, we will conduct a suitability/security background investigation. View more information on applying for federal employment.

BENEFITS DHS offers competitive salaries and an attractive benefits package

, including: health, dental, vision, life, and long-term care insurance; retirement plan; Thrift Savings Plan [similar to a 401(k)]; Flexible Spending Account; Employee Assistance Program; personal leave days; and paid federal holidays. Other benefits may include: flexible work schedules; telework; tuition reimbursement; transportation subsidies; uniform allowance; health and wellness programs; and fitness centers.

DHS is committed to employee development and offers a variety of employee training and developmental opportunities. For more information, go to the DHS Careerswebsite and select Benefits. Disabled veteran leavewill be available to any Federal employee hired on or after November 5, 2016, who is a veteran with a service-connected disability rating of 30 percent or more.

Other Information

Suitability:If you receive a conditional offer of employment for this position, you will be required to complete an Optional Form 306, Declaration for Federal Employment, and to sign and certify the accuracy of all information in your application, prior to entry on duty. False statements on any part of the application may result in withdrawal of offer of employment, dismissal after beginning work, fine, or imprisonment.

Background Investigation: To ensure the accomplishment of our mission, DHS requires every employee to be reliable and trustworthy. To meet these standards, all selected applicants must undergo and successfully obtain and maintain a background investigation for a TOP SECRET clearance as a condition of placement into this position.

This may include a credit check, a review of financial issues such as delinquency in the payment of debts, child support and/or tax obligations, as well as certain criminal offenses and illegal use or possession of drugs. Veterans Peace Corps/VISTA volunteers, and persons with disabilities possess a wealth of unique talents, experiences, and competencies that can be invaluable to the DHS mission. If you are a member of one of these groups, you may not have to compete with the public for federal jobs.

To determine your eligibility for non-competitive appointment and to understand the documentation that is required, click on the links above or contact the Servicing Human Resources Office listed at the bottom of this announcement. This job originated on For the full announcement and to apply, visit Only resumes submitted according to the instructions on the job announcement listed at will be considered.

Open & closing dates: 2017-07-17 to 2017-07-24 Salary: $94,796 to $123,234 / per year Pay scale & grade: GS 13 Series: 1420 Archivist Appointment type: Permanent Work schedule: Full Time Job announcement number: LAG-IGP-1984719-HLK-147 Control number: 473982300

Post a Job

Assistant Archivist FOR Acquisitions, Gotlieb Archival Research Center

Tracking Code 4714/F2617 Job Description Provide support and assistance to the Archivist for Acquisitions with the archival material coming in to the Gotlieb Center. Apply archival techniques and prepare preliminary listings for the new material.

Sort, organize and identify the material within the policies and procedures of the Center. Other duties include providing assistance to researchers utilizing the manuscript and rare book holdings in HGARC as well as writing responses to queries received by mail, e-mail, and telephone relative to various collections. Research topics and formulate the information to be provided to the researcher.

Assist in the training and supervision of student assistants. Required Skills Bachelors degree required, preferably in Liberal Arts and Humanities; Master’s degree in Archival Management, History or English preferred; excellent organizational skills, must be flexible and able to work in an environment of constantly shifting priorities and one to three years of experience working with manuscripts in an archive. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

We are a VEVRAA Federal Contractor. Job Location BOSTON, Massachusetts, United States Position Type Full-Time/Regular

Post a Job

Assistant, Archivist - Part-Time

Requisition ID 17-568

Job Title Assistant, Archivist

  • Part-Time


New York

Schedule Part-time

Type of Position


Job Description

Position Summary: Responsible for organizing, cataloging, and reviewing audio programs and content including metadata entry.

Duties and responsibilities: + Organize and catalog audio programs.

  • Review audio and create descriptive metadata.

  • Transfer and enter metadata.

  • Save audio and metadata to archiving database.

  • Assist with archival research & development projects for Programming as needed.

  • Interface with Programming staff as needed.

Minimum Qualifications: + Bachelor's degree preferred.

  • Previous experience with radio programming and/or library cataloging systems.

Requirements and General Skills:

  • Ability to recognize and analyze data, and assess value to archiving.

  • Strong knowledge of various programming genres.

  • Excellent oral and written communication skills.

  • Excellent time management and organizational skills.

  • Ability to pay attention to details and be organized.

  • Ability to work independently and in a team environment.

  • Must have legal right to work in the U.S.

Technical Skills:

  • Excellent computer skills including Microsoft office suite. Equal Opportunity/Affirmative Action Employer
  • Minorities/Females/Protected Veterans/Disabled. The requirements and duties described above may be modified or waived by the Company in its sole discretion without notice. Company EEO Statement Our goal at SiriusXM is to provide and maintain a work environment that fosters mutual respect, professionalism and cooperation. SiriusXM is an equal opportunity employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, national origin, ancestry, alienage or citizenship status, age, disability or handicap, sex, gender identity, marital status, familial status, veteran status, sexual orientation or any other characteristic protected by applicable federal, state or local laws.

Post a Job


Job Overview

Job Overview

Summary Whether you are new to the Federal Government or an experienced professional seeking a career change

, you can make history at the National Archives. Our dedicated staff works across a variety of career fields to safeguard the records of the Federal Government - more than 10 billion of them.

In this position, you will serve as an Archivist with the Jimmy Carter Presidential Library and Museum, located in Atlanta, GA. You will be responsible for archival processing, collection management of both analog and digital materials, preservation of holdings, in-depth public reference service, and project management involving staff, peers, interns, and volunteers. You will support Library and NARA-wide digital initiatives by planning, leading, and contributing to ongoing work in digitization, metadata cataloging, and website development.

Effective communication among NARA units, the general public, and external stakeholders is critical to success of the position. Visit our Employee Gallery at to see the kinds of dynamic projects our staff are undertaking. If you want a career where you can see the difference your work makes, then join the National Archives! For more information visit:

Duties This is a developmental position and at the full performance level you will perform some or all of the following duties

. Processing/Review for Restrictions on Access Description:Systematically processes presidential materials, Federal records, and personal collections. Independently reviews both non-classified and national security classified documents (if appropriate, depending on the individual's assignment/library) for content requiring withdrawal or redaction for national security classification, agency, or donor deed of gift restrictions.

Develops procedures for processing and reviewing presidential holdings and related collections many of which continue to retain high levels of sensitivity and present complex processing problems. Reference/Collection Expertise: Independently determines and applies appropriate declassification guidelines to presidential papers, donated historical materials, and Federal records, consulting with the senior archivist for foreign policy, other archivists, and agency representatives on difficult review decisions. This material consists of documents generated at the highest levels of government, classified up to Top Secret and above, including sensitive documents with incorrect classification markings or none at all.

Determines documents ineligible for declassification under guidelines and prepares them for agency declassification review, identifying the agency or agencies responsible for their review.

Maintains itemized control of all materials under declassification review. Processes appeals of classification review decisions to NARA, the Information Security Oversight Office, and other agencies.

Informs researchers of review decisions. Reviews those National Security Council (NSC) records in the library's holdings governed by the Presidential Records Act (PRA) in accordance with PRA and Freedom of Information Act (FOIA) requirements, and makes redactions as necessary.

Declassification:Independently determines and applies appropriate declassification guidelines to presidential papers, donated historical materials, and Federal records, consulting with the senior archivist for foreign policy, other archivists, and agency representatives on difficult review decisions. This material consists of documents generated at the highest levels of government, classified up to Top Secret and above, including sensitive documents with incorrect classification markings or none at all.

Determines documents ineligible for declassification under guidelines and prepares them for agency declassification review, identifying the agency or agencies responsible for their review.

Maintains itemized control of all materials under declassification review. Processes appeals of classification review decisions to NARA, the Information Security Oversight Office, and other agencies.

Informs researchers of review decisions. Reviews those National Security Council (NSC) records in the library's holdings governed by the Presidential Records Act (PRA) in accordance with PRA and Freedom of Information Act (FOIA) requirements, and makes redactions as necessary.

Preservation: Designs, directs/leads preservation projects in textual or non-textual media. Prepares and manages budgets for preservation projects.

Applies preservation techniques and recommends strategies for textual records, electronic records, or audiovisual materials. Identifies preservation needs in the Library and researches new approaches to preservation problems, especially those involving digitization and/or obsolete media.

Archival Outreach: Provides information and assistance to other archival institutions and professionals on the preservation and management of historical materials. Serves within the library system, NARA, and/or the profession as a resource for information regarding archival issues and topics such as processing, preservation, review, automation, and web publication. Serves on professional committees, task forces, and/or working groups dealing with archival related topics.

Public Outreach: Represents the Library and NARA to external groups. Assists in planning the content and direction of public programs and other library outreach efforts.

Speaks to or prepares material for high profile groups such as the media, Library partner institutions, and for large library sponsored public programs. Speaks to public and professional organizations about the Library. Conducts tours of the Library and archives and explains the work of the Library for professional and civic groups, foreign visitors, undergraduate and graduate classes, other specially arranged student tours, and the general public.

May also assist the Director in developing information and materials for discussions with potential donors. Supports fund-raising or other activities of the Library and its support organization by working in cooperation with the Library's support organization.

Supervisory Status No

Promotion Potential

12 ### Travel Required

  • Occasional Travel

  • You may be expected to travel for this position.

Relocation Authorized

  • No

Who May Apply

This job is open to

… Status Candidates (Merit Promotion and VEOA Eligibles): Applications will be accepted from current and former competitive service Federal employees, and people eligible under special hiring authorities such as the Veterans Employment Opportunity Act (VEOA), Veterans Recruitment Appointment (VRA), Disabilities Program, etc. Questions? This job is open to 3 groups. Job Requirements

Job Requirements

Key Requirements

  • Must be a U.S. Citizen or National.

  • Males born after 12/31/59 must be registered for Selective Service.

  • Top Secret Security Clearance may be required

  • Background and/or Security Investigation required.

  • Designated and/or Random Drug Testing may be required.

  • More than 1 job may be filled if additional vacancies occur within 90 days.


Basic Requirements: You must have a bachelor's degree in archival science or a bachelor's degree with a major that included 18 semester hours in archival science, history and/or in political science or government, and 12 semester hours in one or any combination of the following: archival science, history, American civilization, economics, political science, public administration, or government. OR You must have a combination of education and experience - at least 30 semester hours that include courses as shown above, plus appropriate experience or additional education.

In addition to the above basic requirements: You must have one year of professional experience equivalent to GS-07 level for GS-09 and the GS-09 level for the GS-11 in archival science, or in a directly related field of work such as history that involved the collection, appraisal, analysis, or synthesis of information having historical or archival values. The following are illustrative of kinds of experience that may be accepted as meeting the professional experience requirements: (1) experience as an archivist in Federal, state, religious institution, business, or other archives, or in manuscript depositories, and (2) experience of an archival nature that involved research in archival science, or in a directly related field such as history, government, economics, political science, international relations, or international law.

GS-9: You may substitute education for experience at the GS-9 level if you have a Master's degree or 2 full years of progressively higher level graduate education leading to a degree from an accredited educational institution that has demonstrated the knowledge, skills, and abilities necessary to do the work of the position. GS-11:

Ph.D. or equivalent doctoral degree, or 3 full years of progressively higher level graduate education above the master's degree from an accredited educational institution leading to such a degree that has demonstrated the knowledge, skills and abilities necessary to do the work of the position. Please refer to the Office of Personnel Management's, Operating Manual: Qualifications Standards for General Schedule Positions for further information You MUST provide transcripts or other documentation to support your educational claims.

Unless otherwise stated: (1) official or unofficial transcripts are acceptable, or (2) you may submit a list with all of your courses, grades, semester, year, and credit for the course. All materials must be submitted by the closing date of the announcement.

GRADUATE EDUCATION: One academic year of graduate education is considered to be the number of credits hours your graduate school has determined to represent one academic year of full-time study. Such study may have been performed on a full-time or part-time basis. If you cannot obtain your graduate school's definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study.

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: Status candidates must meet time-in-grade requirements (52 weeks at the next lower grade level). ### Security Clearance Top Secret Additional Information

Additional Information

What To Expect Next Once the online questionnaire is received

, you will receive an acknowledgement email that your submission was successful. We will review your resume and transcript(s) (if appropriate) to ensure you meet the basic qualification requirements.

We will evaluate each applicant who meets the basic qualifications on the information provided and may interview the best-qualified applicants. After making a tentative job offer, we will conduct a suitability and/or security background investigation. A final job offer for this position is typically made within 40 days after the closing date of the announcement.

BENEFITS Review our benefits

Other Information

Veterans Employment Opportunity Act (VEOA): To be eligible for a VEOA appointment under Merit Promotion procedures, you must be a preference eligible or a Veteran separated after 3 years or more of continuous active service performed under honorable conditions. Males born after 12-31-59 must be registered or exempt from Selective Service (see

Career Transition Assistance Programs: These programs apply to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: (1) meet CTAP or ICTAP eligibility criteria; (2) be rated well-qualified for the position with a score of 85 or above; and, (3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. For more information visit:

Noncompetitive Appointment Authorities: For more information on noncompetitive appointment authority eligibility requirements: * Persons with Disabilities-Schedule A * Special Hiring Authorities for Veterans

  • Special Hiring Authority for Certain Military Spouses

  • Other Special Appointment Authorities This job originated on For the full announcement and to apply, visit Only resumes submitted according to the instructions on the job announcement listed at will be considered.

Open & closing dates: 2017-07-18 to 2017-07-31 Salary: $52,204 to $82,106 / per year Pay scale & grade: GS 9 - 11 Series: 1420 Archivist Appointment type: Permanent Work schedule: Full-Time Job announcement number: JD10027601CMM Control number: 474691500

Post a Job

Special Collec Archivist I

This is a limited term position for 3 years. The Archivist I will be a member of the project team responsible for processing the Frank Gehry Papers.

Documenting the developmental stage of this Pritzker Prize-winning architect's career, the archive includes drawings, project records, models, correspondence, photographic material, and ephemera relating to 283 projects designed between 1954 and 1988. Duties will include physically processing and arranging the material according to archival best practices; contributing to the online finding aid in compliance with national standards; consulting regularly with the processing team, and with colleagues throughout the GRI as appropriate; writing blog posts and participating in outreach activities related to the collection.

  • Applies advanced knowledge of archival standards and best practices for archival arrangement and description

  • Makes decisions regarding storage and preservation of collection material + Provides guidance to junior members of the processing team + Undertakes special projects as assigned + MLIS from an ALA-accredited program or an advanced degree in architecture, architectural history or a related field + May require advanced subject, language, and/or technical expertise + Knowledge of standards such as DACS, EAD, LCSH, AAT + Experience with ArchivesSpace, Archivists' Toolkit or other collection management systems preferred + Experience handling architectural materials preferred + Strong written and verbal communication skills + Attention to detail + Ability to work both independently and collaboratively + Ability to meet deadlines and apply policies and procedures consistently + Ability to ascend and descend industrial ladders + Ability to lift and move 40 pounds + Means of transportation to work sites at both the Getty Center in Brentwood and the Getty’s off-site warehouse in Valencia, approximately 30 miles to the north Requisition Number: 2017-2958 Salaried/Hourly: Salaried Program/Department:

    GRI - 0420-Collections Management External Company Name: J. Paul Getty Trust, The External Company URL:

Post a Job

Archivist (Top Secret Clearance Required)

Archivist (Top Secret Clearance Required)

Description Are you looking to be a part of a team that your knowledge and experience will make a difference and your expertise is greatly valued? If so, apply today! At the forefront of Interagency communications and operations management, and focused on services for Homeland Security and Emergency Preparedness and Response, Ikun specializes in Logistics Management, Mission Systems Support, Software Development and Data Center Management. FBI The FBI has limited intellectual control over its objectives and documents related to FBI history and operations and solicits for quality professional services to: + Development of exhibits and historical sites contents + Cataloging various collections including, but not limited to, objects, photographs, videos and files.

  • Conduct specialized historical research such as; to identify and authenticate historical resources and studies and preserves artifacts, objects, manuscripts, and records.

  • Manages, maintains and preserves collections.

Qualifications ## Minimum Education: + Bachelor’s Degree in related field Minimum Qualifications: + One (1) year experience in specific field.

  • Demonstrated experience of cataloging, archival, or organizational management

  • Demonstrated skills of extreme attention to detail, meticulous management of ambiguous data, and categorical management.

  • Ability to thoroughly gather and analyze data, develop solutions or alternative methods of proceeding organization problems or procedures.

  • Experience with document finding and implementation of new processes.

  • Experience with careful handling objects of all shapes and sizes.

  • Physically able to lift and carry objects of varying size and weight – up to 20 pounds unassisted, potentially requiring step stool or other tools to assist with subject movement.

  • Previous museum or curatorial experience strongly preferred.Strong research skills utilizing various qualitative and quantitative research methods Must have a Top Secret Clearance. We wish to thank all applicants for their interest and effort in applying for the position; however, only candidates selected for interviews will be contacted. AN EQUAL OPPORTUNITY EMPLOYER We are Equal Opportunity Employers. Prospective employees will receive consideration without discrimination because of race, color, religion, creed, gender, national origin, age, disability, marital status, veteran status, sexual orientation, or any other legally protected status. We are committed to Equal Employment Opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities.If you have a physical and/or mental disability and are interested in applying for employment and need special accommodations to use our website to apply for a position please contact, Recruiting Services at or 571-353-7053.The dedicated email and telephonic options above are reserved only for individuals with disabilities needing accessibility assistance.Please do not use the dedicated phone number above to call on the status of your job application if you do not require accessibility assistance or an accommodation.Reasonable accommodation requests are considered on a case-by-case basis. In order for our company to stay compliant with government regulations, please apply on line. Please DO NOT email resumes or call in lieu of applying online unless you have a physical and/or mental disability and need assistance with the online application.


Office & Administrative Support

Primary Location: US-DC-Washington

Schedule: Full-time


Day Job

Req ID: IKU00827

Post a Job

Assistant Archivist For Public Services

Description The Hoover Institution Library & Archives at Stanford University are seeking a knowledgeable, dynamic, innovative, and service oriented professional for the position of Assistant Archivist for Public Services. The appointment is for an initial two-year limited term, with the possibility of renewal. This is a career track position. About Stanford University's Hoover Institution: The Hoover Institution on War, Revolution, and Peace is a public policy research center devoted to the advanced study of economics, politics, history, and political economy—both domestic and foreign—as well as international affairs. Founded in 1919 by Herbert Hoover before he became the thirty-first president of the United States, the Institution began as a repository of historical material gathered at the end of World War I. The library and archives have grown to be among the largest private repositories of documents on twentieth-century political and economic history. Over time the Institution expanded its mission from collecting archival material to conducting advanced research on contemporary history and economics and applying this scholarship to current public policy challenges. With its eminent scholars and world-renowned library and archives, the Hoover Institution seeks to improve the human condition by advancing ideas that promote economic opportunity and prosperity, while securing and safeguarding peace for America and all humanity. *

JOB PURPOSE:* The Assistant Archivist for Public Services is responsible for providing access to the holdings of the Hoover Institution Archives by managing the archives reading room and overseeing all reference related operations. CORE DUTIES:* * Manage reference operations, develop reference procedures, and maintain reading room rules and security.

  • Introduce a wide variety of individuals and groups to the archival collections and services.

  • Provide research assistance on-site and remotely and instruction on proper handling of archival materials.

  • Supervise front desk staff and registration operations.

  • Assist with oversight of circulation operations, including training of staff and students for reading room related tasks such as staffing the reading room desk and paging materials.

  • Oversee duplication orders, permissions to publish, and copyright issues.

  • Help to build and increase access to the archival collections.

  • Describe and promote the archival collections through blog posts, online research guides, and other platforms.

  • Coordinate the research assistance program, including the recruiting and training of research assistants.

  • Collect and maintain statistics, reports, and other metrics on various aspects of departmental operations and services.

  • Engage in the process, through demonstrated knowledge of the underlying architecture, of implementing new technologies and standards.

  • Collaborate with the Hoover Librarian to coordinate reference related services.

  • Collaborate with other departmental units to prioritize and promote description, preservation, exhibition, digitization, and collection development activities.

  • Collaborate with Hoover curators, the Assistant Archivist for Outreach and Communication, and Stanford and other faculty to organize course-specific classes for undergraduate and graduate students on the use of primary sources and techniques of archival research.

  • Conduct tours of the archives and presentations of archival materials for Hoover and Stanford staff, potential donors, and a variety of visitors.

  • Liaise with other Hoover and Stanford departments and faculty to promote the use of the collection, assist with conference and exhibition preparation, and participate in a variety of outreach events.

  • Contribute to institutional initiatives and projects. * * Other duties may also be assigned. ## Qualifications MINIMUM REQUIREMENTS:

Education and Experience: Advanced Degree in Library Science or a relevant academic discipline with an archival concentration, and two or more years of work experience in a large manuscript or archival repository or a combination of education and relevant experience.

Knowledge, Skills, and Abilities: * Established understanding of the principles of archival theory, practice, standards, and proper handling of materials.

  • Advanced subject knowledge of twentieth and twenty-first century world history.

  • Demonstrated ability to work collegially as a team member, as well as independently.

  • Considerable judgment, discretion, and initiative.

  • Superb written, verbal, and interpersonal communication skills.

  • Experience in training and directing the work of staff and students in public services.

  • Commitment to planning, implementing, and assessing user-centered services.

  • Ability to analyze, learn, and implement evolving technologies.

  • Strong foundation in intellectual property issues related to archives and special collections.

  • Commitment to archival public service, including a keen interest in promoting the use and appreciation of archival materials.

  • Competence in at least one foreign language (Russian, German, French, Spanish, Polish, Chinese) desired. PHYSICAL REQUIREMENTS:* * Sit a great deal of the time; perform desk-based computer tasks.

  • Frequently twist/bend/stoop/squat, grasps lightly/fine manipulation, grasp forcefully, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 15 pounds.

  • Occasionally stand/walk, reach/work above shoulders, writing by hand, kneel/crawl, climb (ladders, scaffolds, or other). * Occasionally use a telephone, operate hand controls.

  • Must be able to push and maneuver a fully loaded cart weighing up to 650 pounds that requires an initial push force up to 50 pounds. * *Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. __

WORKING CONDITIONS: * May work in confined spaces and at heights 4-10 feet; be exposed to dust and mold. WORK STANDARDS: * Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, *The Hoover Institution at Stanford University is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law. * Job: Library Location: Hoover Institution Schedule: Full-time Req ID: 75367 Job Grade: 1782

Post a Job

Digital Archivist

Scope of Job To manage daily operations related to the digitization, organization, and access of special collections materials. Leads the efforts of the UTRGV Library in digitally preserving the culture and history of the university and the Rio Grande Valley.

Description of Duties

  • Creates, organizes, and manages digitization projects from born-digital and analog resources, including various media formats.

  • Works with the Metadata Librarian to describe and organize digitized materials.

  • Links finding aids to digitized materials using ArchivesSpace.

  • Ensures accessibility of digitized materials through appropriate digital platforms.

  • Manages web presence related to archival digital resources, including creation of LibGuides.

  • Collaborates with external partners (e.g. Texas Digital Library, Digital Public Library of America, local area libraries and museums) to promote discovery of cultural resources that highlight the university and the region.

  • Collaborates with key stakeholders to design and implement projects in support of the university’s educational mission.

  • Coordinates with curator of the Border Study Archive to digitize materials and make them accessible.

  • May supervise librarians and staff, establishing workflows and general direction as necessary.

  • Develops the library collection, acting as liaison for assigned academic departments within the university. Recommends the purchase of print and electronic materials necessary to support the academic programs of UTRGV. * Maintains knowledge of library trends and best practices in academic libraries.

  • Works cooperatively with other library departments and supervisors on all UTRGV campuses.

  • Serves on library committees and standing university committees as required.

  • Participates in continuing education and professional development opportunities (e.g. conferences, workshops, webinars, etc.) as needed to maintain required skills.

  • Performs other duties as assigned.

Required Education Master

’s degree from an ALA accredited university in Library and Information Science or Master’s degree in a closely related field (e.g. History, Museum Studies) ## Required Experience Two (2) years of experience in digitizing and handling archival materials and/or rare books. Knowledge of metadata standards such as Dublin Core, MODS, METS, etc. Working knowledge of archival and/or digital content management systems such as ArchivesSpace, Archivist’s Toolkit, CONTENTdm, and Islandora.

Preferred Experience Project management experience

. Experience writing and administering grants. Experience with arrangement and description of archival materials. Familiarity with markup programming languages. Knowledge of Texas and Mexican history. Experience in digital exhibition design and/or digital humanities.

Equipment Use of standard office equipment

. Knowledge of how to use scanners and software to save the created images. Knowledge of creating and maintaining web pages.

Working Conditions Needs to be able to successfully perform all required duties

. Office Environment. Exerting up to 20 pounds of force frequently, and/or a negligible amount of force constantly to move objects.

Other May be required to work night and

/ or weekends. Some travel might be required. Organizational abilities to manage diverse and simultaneous projects. Excellent interpersonal and communication skills.

EEO Statement UTRGV is an Affirmative Action

/Equal Opportunity Employer that strives to hire without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or veteran status. UTRGV takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities.

Special Instructions to Applicants Dear Applicant

, Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following: *Date of Birth *Social Security Number *Gender *Ethnicity/Race Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close date of this position, after meeting the posting requirement of three (3) calendar days. If you have any questions, please do not hesitate to contact us at (956)665-8880 and/or

Additional Information UTRGV is a distributed location institution and working location is subject to change based on need

. All UTRGV employees are required to have a criminal background check (CBC). Incomplete applications will not be considered. Substitutions to the above requirements must have prior approval from the Chief Human Resources Officer.

Posting Number: SRGV2796 Working Title: Digital Archivist Number of Vacancies: 1 Location: Edinburg, Texas Department: University Library FLSA: Exempt Supervision Received: General supervision from assigned supervisor.

Supervision Given: Direct supervision of assigned support staff.

Preferred Education: Additional Master’s degree or PhD. Licenses/Certifications: None.

Physical Capabilities: N/A Employment Category: Full-Time Minimum Salary: Commensurate with Experience Posted Salary: Commensurate with Experience Position Available Date: 09/01/2017 Grant Funded Position: No

Post a Job

Senior CAD Archivist (Hines@Facebook)

When you join Hines, you will work alongside innovative leaders who set the standards responsible for our reputation as an industry leader today, and you’ll be a part of shaping our future in the years to come. As a Senior CAD Archivist with Hines, you will work with facilities project managers to gather and document Facebook's as-built drawings.

You are a detail-oriented collaborator, efficient at tracking and pushing a large number of tasks at global scale. You are familiar with as-built drawings from a variety of disciplines, and can speak with internal stakeholders about specifics from a CAD drawing. You are comfortable working with ambiguity and are a self-starter. Responsibilities include, but are not limited to: + Assess, gather, and verify as-built drawings from Facebook's global locations.

  • Partner with regional and local project managers to obtain original and current drawings.

  • Maintain and update as-built library.

  • Mentor team members on as-built standards Minimum Requirements include: + Bachelor's degree from an accredited institution or equivalent working experience + Seven or more years of experience in a related field + Understanding of Architectural, Structural, MEP, AV, and Safety & Security drawings + Three or more years of experience with AutoCAD, proficient with AutoCAD 2010 or above.

  • Excellent written, verbal, and customer service skills + Strong attention to detail + Knowledge of Office productivity software + Proficient with Archibus or other CAFM / IWMS facilities management systems preferred + Preliminary knowledge of Revit and BIM preferred + Experience with Document Management Systems (DMS) preferred Hines is a privately owned global real estate investment firm founded in 1957 with a presence in 189 cities in 20 countries. Hines has approximately $96.5 billion of assets under management, including $48.5 billion for which Hines provides fiduciary investment management services, and $48 billion for which Hines provides third-party property-level services.

    The firm has 114 developments currently underway around the world. Historically, Hines has developed, redeveloped or acquired 1,206 properties, totaling over 390 million square feet. The firm’s current property and asset management portfolio includes 533 properties, representing over 213 million square feet.

    With extensive experience in investments across the risk spectrum and all property types, and a pioneering commitment to sustainability, Hines is one of the largest and most-respected real estate organizations in the world. Visit for more information. We are an equal opportunity employer and support workforce diversity.

    No calls or emails from third parties at this time please. ID: 2016-3846 External Company URL:

Post a Job

University Archivist

Campus/College Information Founded in 1856, University of Maryland, College Park is the flagship institution in the University System of Maryland. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation’s legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation’s capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.

Position Summary

/Purpose of Position The collections and services of the University of Maryland Libraries’ Special Collections and University Archives (SCUA) are at the heart of the research and teaching mission of the university. Collection strengths include labor history, Maryland history and culture, modern Japanese history, mass media and culture, history of the book, women’s history, historic preservation, American and British writers and poets, and the history of the University.

Collection highlights include the National Public Broadcasting Archives, the Library of American Broadcasting, the George Meany Memorial AFL-CIO Archive, the Gordon W. Prange Collection, and the Katherine Anne Porter Collection. The University of Maryland Libraries is also home to important special collections in the performing arts, including the International Piano Archives at Maryland.

The SCUA staff is committed to reaching out to the research community at large, facilitating access to these world-class collections that document key aspects of the human experience at the university, local, state, national and international levels. The University Archivist/Special Collections Librarian is responsible for the University of Maryland collection group within SCUA and collaborates with other curators in the division to provide overall direction for reference services, accessioning, arrangement, description, preservation, cataloging of manuscript and archival materials, instruction, and outreach. The University Archivist builds, maintains, interprets, and provides access to the University Archives and assesses collection needs, establishes priorities, and represents the collection area to the University of Maryland community and external organizations and individuals. The successful candidate for this position will: * Lead the University Archives as an organizational innovator, facilitating the ongoing development of a flexible work environment that places a premium on strategic priorities, project orientation, a work culture that is both fluid and accountable, and an excellent staff.

  • Demonstrate creativity in identifying and allocating resources through donor relations, fundraising, grants, partnerships, budgeting, and flexible staff deployments.

  • Articulate a vision for the University Archives in the 21st century that takes into account new collecting opportunities in a born-digital information environment and the changing nature of primary documentation in a post-industrial society.

  • Articulate a vision for services that transcends collection management and incorporates dynamic activities in the areas of discovery, teaching, preservation, digital presentation to online communities, outreach to new audiences, off-campus partnerships, and alliances with the teaching faculty, students, and colleagues on the library faculty.

  • Serve as point of contact for the University Archives’ services to campus and off-campus partners, including the University administration, Intercollegiate Athletics, the Alumni Association, University Relations, and other entities.

Minimum Qualifications QUALIFICATIONS

(Knowledge, skills, and abilities): Must have thorough knowledge of archival theory and practice. Must be able to work effectively with others in a team setting.

Demonstrated excellence in oral and written communication skills and in assisting researchers in a special collections setting. Must be able to manage a broad variety of tasks in response to varying time pressures with shifting priorities and changing constraints. Must possess a strong service orientation and the potential for professional contributions.

EDUCATION: Required:

ALA-accredited Master’s degree in Library/ Information Science with an emphasis on formal archival education and training, or a master’s degree in history, American Studies, or other relevant discipline, with experience in archives, archival course work, or archival certificate. EXPERIENCE: Required:

At least three years of professional archival experience in an academic library including responsibility for supervising the processing of manuscripts and archives. Demonstrated ability and initiative in processing, reference, outreach, donor relations, and administrative activities.

Preferences EDUCATION:

Preferred: Advanced degree/graduate study in history or other relevant discipline.

EXPERIENCE: Preferred: Work experience in a university archives setting; knowledge of electronic records; and supervisory and project management experience are desirable.

Additional Information For the full position description

, please go to Position is appointed to Librarian Faculty Ranks as established by the University System of Maryland Board of Regents.

Rank at appointment is based on the successful applicant’s experience and relevant credentials. For additional information, consult the following website: APPLICATIONS: No relocation assistance will be provided.

You must be legally able to work in the United States; the University of Maryland Libraries will not sponsor individuals for employment. An application consists of a cover letter which includes the source of advertisement, a curriculum vitae (CV), and names/e-mail addresses of three references.

Physical Demands Must be able to tolerate occasional dirty

/dusty conditions and be able to reach, stoop, bend, lift, and move objects. Must be able to tolerate the stresses engendered in a multi-faceted, rapidly growing archives program responsive to a broad user base.

Diversity Statement The University of Maryland

, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.

Functional Title: University Archivist Category Status: 15-Fac.Non-Tenured,Continuing Con Applicant Search Category: Faculty University Authorized FTE: 1.000 Unit: LIBR-Libraries Posting Date: 07/21/2017 Closing Date: 09/04/2017

Post a Job