Archivist Job Description Samples

Results for the star of Archivist

Electronic Records Archivist

Electronic Records Archivist + ABOUT US + COMMUNITY INVOLVEMENT + GREAT CITY + TOTAL REWARDS + SEARCH ALL JOBS Applicants: We recently upgraded our website. You may need to update your profile. Create a Profile|Log In Yes No Show Details Apply Now Or apply with these other sources Apply with LinkedIn Terms of use Refer Job: + + Add to Saved Jobs Back Electronic Records Archivist ______________________________________________________ Eagle Realty Group, LLC has an immediate opportunity for an Electronic Records Archivist. ___________________________________________________________________________________________ Summary of Responsibilities: Supports the coordination of all Eagle Realty Group Investment Management emails and electronic documents related to investment properties and assets. Administers all investment documents, including document management system logging, due diligence coordination and archives management. Provides assistance to the Investment Management Team for ad hoc projects and administrative support. Works with some supervision and is responsible for making a minimal range of decisions, escalating to Manager when appropriate and updating Manager on a regular basis. Position Responsibilities: · Maintains the investment management email and electronic document management system (Real Estate Dynamo). · Regularly updates the system with emails and documents via investment professionals. · Communicates issues encountered to management. · Recommends appropriate changes and acts as a liaison with vendor as necessary to process account updates and resolve user issues. · Coordinates amendments, side letters and other investment documents or changes. · Collaborates with Manager and Western & Southern Legal/Compliance and recommends changes to the process where necessary. · Coordinates the processing of all investment-related documents, including nondisclosure agreements, investment recommendations, amendments and correspondence/side letters. · Provides email and document information to investment professionals as needed. · Works closely with investment professionals to confirm all due diligence tasks have been documented. · Ensures documents have been archived and/or purged per ERG’s Books and Records Policy. · Coordinates all closing documentation and confirms all contact information with investment professionals. · Acts as the primary contact for ad-hoc investment data and/or reports from software archive system. · Assists with the overall report distribution process to investment partners by providing requested documents. · Interacts routinely with senior investment professionals, including Investment Management, Structured Equity Investments, Asset Management, Construction Management, Mortgage Loan, Business Development, Legal and Compliance. · Updates and maintains the Books and Records section of the Compliance Manual as needed. · Provides administrative support to the Investment Management team as needed. · Performs other duties as assigned by management. Selection Criteria:

  • Demonstrated strong verbal and written communication skills with ability to convey information to internal and external customers, at all levels, in a clear, accurate, focused and concise manner.

  • Demonstrated ability to document procedures and activities in a manner that is understandable to others and prepared using a prescribed format.

  • Proven proficient proofreading and editing skills, demonstrating a strong use of the English language to include exemplary knowledge, in verbal and written format, of the elements of grammar, punctuation, diction and spelling proficiency.

  • Demonstrated strong social interaction skills on the telephone and in person.

  • Proven experience handling client inquiries and general communications on the telephone.

  • Demonstrated commitment to providing a superior level of customer and stakeholder service.

  • Proven self-starter with experience coordinating multiple projects simultaneously and completing assigned tasks accurately and on a timely basis.

  • Proven ability to work well under minimal supervision and coordinate with team members as necessary.

  • Demonstrated high level of attention to detail as well as excellent organizational skills. Cite examples of organization and time management methods used to manage or prioritize workload demands.

  • Proven familiarity with software systems, including document management, record keeping and reporting.

  • Proven experience handling confidential information and correspondence and a familiarity with methods and approaches to maintaining confidentiality.

  • Proven successful experience working in a professional environment.

  • Demonstrated strong analytical skills, including identifying, defining and resolving client problems/issues, collecting or interpreting data to establish facts, draw valid conclusions and provide effective and creative resolutions.

  • Demonstrated excellent interpersonal and team participation skills. Work Setting: + Works in an office setting and remains continuously in a stationary position for long periods of time while working at a desk, on a computer or with other standard office equipment, or while in meetings.

  • Requires visual acuity to read a variety of correspondence, reports and forms and to prepare and analyze data.

  • Performs continuous keyboarding work requiring the ability to make repetitive motions of the wrists, hands and/or fingers.

  • Frequently moves around the office to access file cabinets, office machinery, etc. While accessing file cabinets, frequently uses upper extremities to reach by extending hands and/or arms in any direction. Educational Requirements: + Bachelor’s degree and/or commensurate experience. Computer Skills and Knowledge of Hardware & Software Required: + Exceptional knowledge and proficiency of Microsoft Office and data management applications. Certifications & Licenses (i.e., Series 6 & 63, CPA, etc.): + None required. Position Demands: + Extended hours required during peak workloads or special projects.

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Records Manager & Archivist

Application Deadline May 4, 2017 Metro-North Railroad reserves the right to remove this posting prior to the application deadline. Compensation Grade F $72,082 - $89,200 Opening MTA Metro-North Railroad is a dynamic organization, operating out of the jewel of New York City, Grand Central Terminal.

We provide service to over 82 million customers annually, traveling in and out of New York and Connecticut. A subsidiary of the Metropolitan Transportation Authority, Metro-North Railroad is the busiest commuter railroad in the nation. MTA Metro-North Railroad strives to provide a safe commute, great service to its customers and rewarding opportunities to its employees.

Position Objective This position is responsible for developing and implementing agency wide records management programs that comply with all statutory and regulatory requirements and conform to good business practices. Develop and implement policies, procedures, processes, standards and technologies for records management. Provide input concerning the records retention implications of adopting emerging technologies, coordinate training for departmental records liaisons and serve as agency Archivist.

Act as back-up to agency Freedom of Information Law (FOIL) Officer. Responsibilities Oversee all agency activities involved in the management of active and inactive records -- whether in paper or electronic format; Implement records retention policies and schedules and manage records retention and disposition (including transfer from active files to storage and subsequent disposal / destruction), in compliance with the retention schedule, evolving business needs and applicable laws and regulations; Update and revise Metro-North’s records retention and disposition schedule, as needed; Coordinate the work of the records liaisons for each department, assess organizational records management training needs and, with the Training Department, provide periodic ‘best practices’ training to the liaisons. Serve as the agency Archivist, advising departments on the preservation and storage of documents and material of historic import and value, and cataloging such materials.

In conjunction with senior staff, IT and FOIL officer, develop, plan and implement new protocols and technologies, including Electronic Records Management (ERM) and Enterprise Content Management (ECM) systems as they relate to Electronically Stored Information (ESI). Provide input concerning the design and development of the Agency’s vital records protection and disaster prevention and recovery efforts. Plan all annual and mid-year budget requests for the delivery of records management services at Metro-North and ensure effective administration of approved budget appropriations. Identify opportunities and prepare applications for grant funding for which the agency is eligible.

Work with the Procurement department to evaluate and obtain needed resources, including contracts for storage of records. Participate in planning and implementation of relocation of departmental records when agency functions are consolidated and / or relocated to new locations. Perform as back-up to FOIL Officer.

Perform other related duties as directed by supervisor. Required Qualifications Working knowledge of current industry established principles and techniques for records management and control. Knowledge of local, state and federal guidelines for records disposal and retention.

Knowledge of archival principals and practices. Technical knowledge of records management infrastructure, e.g. microfilming and digital imaging. Demonstrated ability to perceive and analyze problems, plan and develop alternatives, and implement solutions.

Ability to manage within budget constraints. Working knowledge of budget processing, reporting and handling. Proficient use of Microsoft Office products and/or comparable PC applications.

Familiarity with various records and information management technologies. Ability to maintain confidentiality of sensitive information. Excellent verbal and written communication and organizational skills.

Demonstrated interpersonal skills to work with different levels of management and to provide training and coaching. Detail oriented. Preferred Qualifications Demonstrated desire/ability to keep current with new technologies, including Electronic Records Management (ERM) and Enterprise Content Management (ECM) systems as they relate to Electronically Stored Information (ESI). Familiarity with mission and practices and New York State Archives (a program of NYS Department of Education), including model local government retention & disposition schedules.

Familiarity with the operations of Metro-North Railroad or other similar public transportation agencies. Experience in assisting corporations or agencies in reviewing and responding to ESI discovery requests related to litigation. Experience in preparing successful grant applications to support records management and archival programs.

Required Education/Experience Bachelor’s Degree in Business, Library Science, Information Services or related areas of study. Demonstrated equivalent experience, education, and/or technical credentials to include four (4) additional years of related experience may be considered in lieu of degree. Minimum of five (5) years of experience developing and implementing corporate-wide record management systems/programs.

Minimum of two (2) years of experience supervising records and information management staff directly or indirectly. Preferred Education/Experience Advanced Degree in Business, Library Science, Information Services or related areas of study. Certification in Records Management (CRM). Experience supervising records and information management staff. Selection Criteria To be selected for a position, an applicant must: (1) meet the minimum requirements in the job posting, (2) pass a written examination (if applicable), (3) satisfy a background investigation (which includes credit, if applicable), and (4) pass an oral interview, during which the interviewers will further evaluate the applicant's qualifications for the position.

Because the selection process is competitive, not all qualified applicants are granted an interview. Metro-North may also require the applicant to undergo a physical ability test, and, if the Company extends a conditional offer, may require him or her to undergo a medical examination, which may include toxicological testing. For applicants who are current employees, you must be in active service and have worked in your present position for at least one (1) year to be eligible to apply for a posted position, and have completed the agreed upon formal training commitment, plus on-the-job training, if applicable (for example:

Signal Trainee, Foreman-In-Training, etc.) in order to be eligible to transfer. If you are transferred, you may be required to forfeit your seniority in your present occupation. In addition, Metro-North employees are subjected to an internal investigation, which includes an evaluation of their safety and discipline records and their performance assessments.

As an employee of Metro-North Railroad you may be required to complete a New York State financial disclosure statement, if you earn more than $91,821.00 or if you hold a position designated as a policy maker. We offer a competitive salary and a comprehensive benefits package. If interested, please apply online at www.mta.info.

How To Apply ALL APPLICANTS MUST APPLY ONLINE TO BE CONSIDERED. METRO-NORTH NO LONGER ACCEPTS HARD COPIES OF RESUMES. Qualified applicants can submit an online application by clicking on the 'APPLY NOW' button from either the CAREERS page or from the JOB DESCRIPTION page.

If you have previously applied on line for other positions, enter your User Name and Password. If it is your first registration, click on the CLICK HERE TO REGISTER hyperlink and enter a User Name and Password; then click on the REGISTER button. When applying for positions, please ensure that you attach a resume during the application process and that you receive a confirmation e-mail that your application was accepted.

If you do not receive an email confirmation, your application may not have been received and will not be able to be considered after the deadline date. If you encounter problems, please call the BSC Customer Management Center at (646) 376-0123 Monday through Friday (except MTA-HQ holidays), 8:30am

  • 5:00pm. EMPLOYEES WHO DO NOT APPLY ON LINE VIA THE INTRANET MAY BE DISQUALIFIED FOR FURTHER CONSIDERATION FOR THIS POSITION. MTA METRO-NORTH RAILROAD IS AN EQUAL OPPORTUNITY EMPLOYER. Job Title: Records Manager & Archivist Location: Manhattan

  • Midtown Job ID: 89380 Regular/Temporary: Regular Full/Part Time: Full-Time Agency: Metro-North Railroad Department: General Counsel Division: Legal

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Archivist

Archivist Department Library Department Web Address https://library.unr.edu/ Full Time Equivalent 1.0 Position Type Administrative Faculty Comp Grade B Tenure Track Non Tenure Track Job Description The University of Nevada, Reno seeks applications for an Archivist to preserve and make accessible the physical collection of documents and ephemera in the large and historically significant Senator Harry Reid Papers. This newly created position will develop a processing plan, organize and describe paper-based materials totaling over 2500 linear feet, and will collaborate with the Digital Archivist to help process and integrate the substantial born-digital materials in the collection.

This is a non-tenure track, project-based position approved for a minimum of two years. The Archivist provides hands-on management of Senator Harry Reid’s papers. This position will determine the organizational structure for materials, and maintain quality control of archival database entries.

The Archivist will hire, train and supervise student workers to assist in processing the collection. Candidates need to demonstrate strong communication skills as they will write blogs, reports and other information as needed in the archiving process and maintain communication with Harry Reid, his family, and former colleagues about the progress of the work or questions concerning the content. A very small percentage of work time will be spent meeting the public on the department reference desk.

The successful candidate will have experience using current archival processing techniques and procedures including MPLP, as well as knowledge of archival and library descriptive standards such as DACS, EAD, and MARC. The candidate will also have experience with archival databases such as Archivists’ Toolkit or Archives Space. The Libraries place emphasis on essential skills for this position which include excellent communication, organization, and the ability to meet deadlines and work across departments and with a variety of stakeholders from library colleagues to university and political leaders to researchers.

This is a full-time administrative faculty position, with continuing appointment. Benefits: Competitive benefits package including 24 vacation days per year and tuition benefits for self and dependents. No state income tax.

About us: The University of Nevada, Reno is the land-grant university and major research institution in the state with a student body of 22,000. Special Collections, a department within the University Libraries, is located in the Mathewson-lGT Knowledge Center, which provides high-tech research, presentation and computing spaces, and inviting study areas.

Instructional design, media production, and maker spaces are part of the library organization and we are proud to offer opportunities to collaborate with professionals and technologies in these specialties. Special Collections houses a significant collection of political papers of Nevada senators, governors and other public servants. Former Senator Harry Reid has designated the University Libraries as the recipient of his papers, documenting his 30-year career in Congress, including service as Senate Minority and Majority Leader.

This important collection of primary research materials, including print and electronic documents, will bring national attention to the department and attract researchers from around the world. Reno is a metropolitan area of over 400,000 situated on the eastern slope of the Sierra Nevada mountain range. Reno offers a favorable quality of life recognized by numerous national sources.

Residents and visitors enjoy an array of cultural activities and major festivals and events. It is an outdoor mecca, located 38 miles from Lake Tahoe and offering abundant summer and winter recreational opportunities. Sacramento and San Francisco are, respectively, two and four hour drives away.

The application deadline is April 24, 2017. Required Qualifications Bachelor’s Degree and 2 years or a Master’s Degree and 1 year of related work experience in archival processing; organizing and providing access to historical collections in accordance with archival standards. Preferred Qualifications MLS with coursework in archive management.

Experienced processing archival collections with a minimum of 1,000 linear feet. Experience supervising students in processing. Experience with political papers and with maintaining communications and relationships with political donors Contact Information for this Position Heather Damonte hdamonte@unr.edu Special Instructions to Applicants Include cover letter, resume, and contact information for thee professional references Job Open Date 03/21/2017 Job Close Date 04/24/2017 Open Until Filled No Search Number 72495 Note to All Applicants A background check will be conducted on the candidate(s) selected for hire.

HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verified, HR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty member’s first day of employment. The University of Nevada, Reno is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its students and employees and does not discriminate on the basis of race, color, religion, sex, age, creed, national origin, veteran status, physical or mental disability, and sexual orientation, or genetic information, gender identity, or gender expression.

The University of Nevada, Reno employs only United States citizens and aliens lawfully authorized to work in the United States. Women, under-represented groups, individuals with disabilities, and veterans are encouraged to apply. Supplemental Questions Required fields are indicated with an asterisk (*). + * How did you initially learn about this recruitment/job opening? + unr.jobs.edu + higheredjobs.com + Chronicle of Higher Education.

  • Other online resource. Specify URL below.

  • Newspaper or Professional/Trade Journal. Specify title below.

  • Association or Listserv. Specify below.

  • Personal Contact. Specify person and affiliation below.

  • LinkedIn

  • www.workreno.com

  • www.latinosinhighered.com

  • www.indeed.com

  • www.insidehighered.com + Craig's List + If applicable, give more details on specific resource(s) indicated above. (Open Ended Question) + * Do you have a bachelor's degree or higher from an accredited institution? + Yes + No Required Documents Required Documents + Resume/CV + Letter of Application/Cover Letter + Reference Contact Information Optional Documents

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Senior CAD Archivist (Hines@Facebook)

When you join Hines, you will work alongside innovative leaders who set the standards responsible for our reputation as an industry leader today, and you’ll be a part of shaping our future in the years to come. As a Senior CAD Archivist with Hines, you will work with facilities project managers to gather and document Facebook's as-built drawings.

You are a detail-oriented collaborator, efficient at tracking and pushing a large number of tasks at global scale. You are familiar with as-built drawings from a variety of disciplines, and can speak with internal stakeholders about specifics from a CAD drawing. You are comfortable working with ambiguity and are a self-starter. Responsibilities include, but are not limited to: + Assess, gather, and verify as-built drawings from Facebook's global locations.

  • Partner with regional and local project managers to obtain original and current drawings.

  • Maintain and update as-built library.

  • Mentor team members on as-built standards Minimum Requirements include: + Bachelor's degree from an accredited institution or equivalent working experience + Seven or more years of experience in a related field + Understanding of Architectural, Structural, MEP, AV, and Safety & Security drawings + Three or more years of experience with AutoCAD, proficient with AutoCAD 2010 or above.

  • Excellent written, verbal, and customer service skills + Strong attention to detail + Knowledge of Office productivity software + Proficient with Archibus or other CAFM / IWMS facilities management systems preferred + Preliminary knowledge of Revit and BIM preferred + Experience with Document Management Systems (DMS) preferred Hines is a privately owned global real estate investment firm founded in 1957 with a presence in 192 cities in 20 countries. Hines has $93.2 billion of assets under management, including $47.9 billion for which Hines provides fiduciary investment management services, and $45.3 billion for which Hines provides third-party property-level services.

    The firm has 105 developments currently underway around the world. Historically, Hines has developed, redeveloped or acquired 1,180 properties, totaling over 379 million square feet. The firm’s current property and asset management portfolio includes 483 properties, representing over 199 million square feet.

    With extensive experience in investments across the risk spectrum and all property types, and a pioneering commitment to sustainability, Hines is one of the largest and most-respected real estate organizations in the world. Visit www.hines.com for more information. We are an equal opportunity employer and support workforce diversity.

    No calls or emails from third parties at this time please. Hines is a privately owned global real estate investment firm founded in 1957 with a presence in 189 cities in 20 countries. Hines has approximately $96.5 billion of assets under management, including $48.5 billion for which Hines provides fiduciary investment management services, and $48 billion for which Hines provides third-party property-level services.

    The firm has 114 developments currently underway around the world. Historically, Hines has developed, redeveloped or acquired 1,206 properties, totaling over 390 million square feet. The firm’s current property and asset management portfolio includes 533 properties, representing over 213 million square feet.

    With extensive experience in investments across the risk spectrum and all property types, and a pioneering commitment to sustainability, Hines is one of the largest and most-respected real estate organizations in the world. Visit www.hines.com for more information. We are an equal opportunity employer and support workforce diversity.

    No calls or emails from third parties at this time please. ID: 2016-3846

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Community Archivist

Position Summary The University of North Carolina at Chapel Hill seeks a creative, collaborative, self-motivated, enthusiastic professional for the position of Community Archivist for the Southern Historical Collection. Working closely with the curatorial team of the Southern Historical Collection (SHC), and reporting to the Director of the Collection, the Community Archivist will serve as project manager and coordinator for a Mellon Foundation grant that services the Collection’s existing and prospective community archive projects.

The Community Archivist will manage a small team, document the community-driven methodology, facilitate relationships with peer practitioners and community liaisons, and develop tools and programs for community-driven archives. The Community Archivist will articulate the community-driven philosophy to all project stakeholders including but not limited to community members, library staff, and other partners. The Community Archivist will participate in Library-wide initiatives and serve on committees and task forces.

This position will require occasional travel. SHC collections and programs enable users to derive meanings from the Southern past and to support the University’s mission of teaching, research, and service. The SHC welcomes professional, student, and public researchers from around the world to conduct research in an atmosphere that encourages intellectual exploration and exchange, and supports an extensive program of ongoing digitization and online delivery of its collections.

Educational Requirements ALA-accredited master’s degree in library or information science, or a related advanced degree. Qualifications and Experience Required ALA-accredited master’s degree in library or information science, or a related advanced degree. Two years’ of professional experience in an archive or special collections environment.

Demonstrated understanding of the principles that dictate archival appraisal, description, and reference as well as interest or experience in applying these principles in a community-driven archival framework. Demonstrated adaptability and flexibility, as well as willingness to adjust to job duties as changes in technology and user needs dictate. Excellent oral and written communication skills.

Demonstrated project management experience, excellent time management skills and demonstrated ability to meet multiple deadlines in an evolving environment.

Demonstrated ability to work effectively and collaboratively with colleagues, students, faculty, researchers, and community members. Preferred Relevant managerial and or supervisory experience.

Comfort with new digital and social media tools. Strong commitment to public service, particularly to working with underrepresented communities. Experience in the acquisition of manuscript, archival, or other special collections, including working with collection donors.

Demonstrated instruction skills. Experience in library, scholarly, or community programming, particularly in collaborative teams for events and visiting groups. Demonstrated experience with technologies used to describe, discover, provide access to, and promote the use of historical resources.

Experience in fundraising, donor cultivation and stewardship, and grant writing and administration. Special Instructions For a more detailed vacancy announcement, please visit: http://library.unc.edu/personnel/employment/ A minimum of three references are required upon application submission. Office of Human Resources Contact Information If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to employment@unc.edu Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

Position Type: Permanent Staff (EHRA NF) Department: University Library-550501 Working Title: Community Archivist Appointment Type: EHRA Non-Faculty Instructional Position Posting Category: Libraries Full Time/Part Time?: Full-Time Permanent Hours per Week: 40 Vacancy ID: NF0002464 Position ID: 20020853 Posting Open Date: 04/04/2017 Open Until Filled: Yes Proposed Start Date: 06/01/2017 Department Contact Name and Title: Freda McClain, HR Specialist Department Contact Telephone or Email: freda_mcclain@unc.edu



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Intern - Archivist

Job Descriptions:SUMMARY: With minimal supervision, process the school’s historical materials.
Essential Functions:1. Identify and assess the archival value of materials 2. Sort, catalog and properly store materials 3.
Digitize materials Schedule: The hours of this position are flexible. Intern can put in up to 40 hours per week during business hours of 8 am to 4:30 pm.
Please note that this is an UNPAID internship, and must be completed for credit.Required Experience:Knowledge, skills and general abilities:1. Knowledge in collections management, archiving, history, or museum studies. 2. Must be organized and able to work independently. 3.
General knowledge of computer programs, word processing, document filing, use and maintenance of office machines and equipment. 4. Must currently be enrolled in an undergraduate or graduate program with need to complete internship for credit.Keyword: Intern, Archives, Archivist, HistoryFrom: The Maryland School for the Blind (MSB)


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Archivist Intern/Assistant

Job Descriptions:AANA Mission: AANA advances patient safety, practice excellence, and its members’ profession.

AANA Vision: AANA will be a preeminent professional association for healthcare and patient safety AANA Core Values: Quality, Professionalism, Compassion, Collaboration, Wellness and Diversity Archival Intern Duties Accessioning material into the archive Processing accessions into the archival collection Adding and updating material to the electronic catalog system.

Assisting the archivist in answering reference questions Digitizing photographs and audio materials. Assisting the archivist with other duties as needed. Office support and other departmental duties as needed.

This is a paid position starting May 2017 or sooner if available. Hours are negotiable (16-35 per week). Required Experience:Qualifications: Experience with manuscripts and handling delicate material.Experience or training accessioning and processing archival documents preferred.

Organizational skills and ability to meet established deadlines. Is self-motivated, can work independently with direction. Strong knowledge of Microsoft Word, Excel and PowerPoint software (mail merges, formulas, sorting, slide shows). SharePoint knowledge desired, but will train.

Education and/or ExperienceThird or fourth year college student or recent college graduate pursuing or intending to pursue a graduate degree in history or library science, focusing on archival studies.Keyword: Archivist, Records Management, LibrarianFrom: AMERICAN ASSOCIATION OF NURSE ANESTHETISTS



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Archivist

Export-Import Bank of the United States


1 vacancy in the following location: * Washington DC, DC ##### Work Schedule is Full-Time

  • Permanent Opened Tuesday 1/3/2017 (7 day(s) ago)Closes Tuesday 1/10/2017 (0 day(s) away) ## Job Overview

Summary


Announcement may be used to fill similar positions within 30 days of the closing date. About this agency Be part of a dynamic, self-supporting Federal agency with an 82-year record of supporting U.S. export-related jobs and over $12 billion in export sales in 2015. Work in the heart of Washington, DC two blocks from the White House across from the McPherson Square metro station. This position is under the Resource Management Group, Research Library and Archives. The Library and Archives provides many services: research, reference, news and research alerts, technical services, a print collection, archives, briefings, orientations and training. Supporting these services is a collection that includes print and electronic sources: books, periodicals, documents, maps, multimedia materials, database subscriptions, a Bloomberg Professional Terminal and a large selection of Internet sources and EXIM’s legislative history. Specific subject areas of interest include: emerging markets, risk management and due diligence, international trade, finance, economics, banking, accounting, government, business, legislative history, and law. The research at EXIM environment is specialized and fast-paced. Typical reference or research requests can include: * Research on bonds, corporate sectors, industries

  • News and analysis of trade and policy issues, domestic and international

  • Data and statistical research on industry comparisons and rankings, economic impact research, trade and export analysis, corporate and sovereign debt comparisons and rankings, and bank comparisons and rankings

  • Due diligence and credit or transaction reviews

Duties At the full performance level


, duties include, but are not limited to:

Research and Legislative History * Manages and develops EXIM’s Archival collection. Serve as the Research Center and Archives subject-matter expert on Archives-related topics including, but not limited to, metadata design, preservation and collection policies for historically significant materials, and related reference services, as needed for EXIM-related or EXIM-wide requirements.

  • Provides reference and research services with respect to EXIM’s Charter, legislative history and corporate history. Reference requests may require use of records held by the EXIM Records Management Division (on- and off-site), National Archives and Records Administration (NARA) Record Group 275 (off-site), a wide variety of research sources, and consultation with subject-matter experts.

  • Assists the FOIA (Freedom of Information Act) specialist in finding documents relative to FOIA requests in the Archives. Estimate volume of research needed to supply a FOIA requester with Archival materials.

  • Provides a Presidential Actions update to the Administrative Law Group on at least a weekly basis.

  • Delivers research and analysis via formal, written documents and oral presentation, when requested. Write reports for Bank-wide use, senior executives and general public.

  • Identifies, downloads, prepares, and uploads documents to build and maintain the internal database for the EXIM Legislative Documents collection. Supervise the development and maintenance of the Hein Online collection. Devise finding and navigation tools for both versions of the collection. Library/Archives Outreach * Assists with choosing topics and themes for major, EXIM-wide exhibits and celebrations in coordination with various EXIM divisions and Federal Librarians. This includes surveying the EXIM Archives collections, acquiring relevant material, making determinations about the materials to be included in exhibits or special displays, and scholarly research on the materials selected.

  • Creates and develops additional physical and online collections. Create and maintain finding tools for the Archives.

  • Conducts and preserves oral history interviews with selected staff members and officials.

  • Establishes and maintains ongoing working relationships with EXIM divisions, staff at other Federal agencies, the National Archives and Records Administration, and representatives of other organizations, including other libraries, archives and professional associations.

  • Participates with organizing and operating a major annual outreach activity for the Research Library.

  • Conducts cross-training with staff to serve as backup for selected Research Center reference and Integrated Library System functions, and serve as editor of the Research Center’s Daily Clips publication. All reference and research work produced must be recorded in the Library’s reporting database (currently on Intuit QuickBase). Contributes articles to Research Library & Archives newsletter on a regular basis.

Travel Required

  • Occasional Travel

  • You may be expected to travel for this position.

Relocation Authorized

  • No

Job Requirements


Key Requirements

  • U.S. Citizenship

  • Background and Security/Suitability Investigation

  • You may be required to serve a one/two year probationary/trial period

  • Specialized experience MUST be documented on your resume

Qualifications


Basic Requirements: Bachelor's degree in archival science or bachelor's degree with a major that includes 18 semester hours in archival science, history and/or in political science or government, and 12 semester hours in one or any combination of the following: archival science, history, American civilization, economics, political science, public administration, or government.

OR Combination of education and experience - at least 30 semester hours that included courses as shown in A above, plus appropriate experience or additional education.

In addition to the Basic Requirements noted above, applicants must also meet and demonstrate the specialized experience listed below:

Specialized Experience (Credit for Specialized Experience on resume must reflect 40 hours/Full-time for each period of work): GS-11: You must have one (1) year of specialized experience that has equipped you with the particular knowledge, skills, and abilities to successfully perform the duties of the position, and that is typically in or related to the work of the position to be filled. To be creditable, specialized experience must have been equivalent to at least the GS-09 level in the Federal Government. Specialized experience includes: * Experience utilizing electronic systems for selection, annotation, description and cataloging of archival materials (both digital and hard-copy) * Experience providing answers to information requests using electronic resources and hard-copy collections, including online catalogs, Archival databases, proprietary databases, electronic journals, and Internet resources

  • Experience selecting and providing access to Archival materials

  • Experience mounting exhibits and displays related to Agency history and Archival materials

OR If you are substituting education for experience to qualify for at this level, you must have 3 years of progressively higher level graduate education leading to a Ph.D. degree or a Ph.D. or equivalent doctoral degree.

OR If you are combining both education and experience to qualify for this level, equivalent combinations of education and experience are qualifying for this grade level. GS-12: You must have one (1) year of specialized experience that has equipped you with the particular knowledge, skills, and abilities to successfully perform the duties of the position, and that is typically in or related to the work of the position to be filled. To be creditable, specialized experience must have been equivalent to at least the GS-11 level in the Federal Government. Specialized experience includes: * Experience utilizing electronic systems (such as Microsoft Access, ContentDM, etc) for selection, annotation, description and cataloging of archival materials (both digital and hard-copy) * Experience providing answers to information requests using electronic and non-digital resources including online catalogs, Archival databases and collections, proprietary databases, electronic journals, and Internet resources

  • Experience selecting and providing access to Archival materials (both digital and hard-copy) * Experience mounting exhibits and displays related to Agency history and Archival materials

  • Experience writing memoranda related to Agency history Education cannot be substituted for experience at the GS-12 grade level Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week. Additional information on the qualification requirements is outlined here. All requirements must be met by 01/10/2017, the closing date of the announcement.

Security Clearance Public Trust

  • Background Investigation

Additional Information


What To Expect Next After all application packages have been received


, we will review your application to ensure you meet the basic qualification requirements. We will evaluate each applicant who meets the basic qualifications on the information in the Occupational Questionnaire and may interview best-qualified applicants.


BENEFITS Review our benefits


Other Information


Agency Career Transition Assistance Program (CTAP) or the Interagency Career Transition Assistance Program (ICTAP) Eligibles: If you have never worked for the Federal government, you are not CTAP/ICTAP eligible. Information about ICTAP or CTAP eligibility can be found by clicking hereto access OPM's Career Transition Resources website.

Veterans:All veterans must meet the qualification requirements of the position for further consideration. For more information on veterans' preference, please click here.

Selective Service: If you are a male applicant born after December 31, 1959 , you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be made on a case-by-case basis.

Salary Range: $66,510.00 to $103,639.00 / Per Year Series & Grade: GS-1420-11/12 Promotion Potential: 12 Supervisory Status: No Who May Apply: United States Citizens.

Control Number: 461314000 Job Announcement Number: D113-17-RMG-10004216


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Archivist (Visual Information)

Defense Media Activity



1 vacancy in the following location: * Riverside, CA ##### Work Schedule is Full-Time - Permanent Opened Tuesday 4/4/2017 (3 day(s) ago)Closes Tuesday 4/18/2017 (11 day(s) away) ## Job Overview


Summary About the Agency This position is located in the Defense Media Activity


(DMA), which is a Department of Defense (DoD) field activity reporting to the Assistant Secretary of Defense (Public Affairs). The DMA is a worldwide media organization employing state-of-the-art and emerging multi-media production and distribution technologies and operates from multiple locations in the US and overseas and with deployed combat and contingency forces throughout the world.


Duties As an Archivist


(Visual Information) at the GS-1420-9/11 some of your typical work assignments may include: * Appraise the historical, inherent and informational value and usability of imagery submitted from the DoD Components, taking into consideration imagery previously accessioned into the permanent collection.

  • Appraise the potential archival value of records.

  • Coordinate with DoD VI managers and DVIRC Archivist to plan activities in identifying records eligible for transfer to teh National Archives and Records Administration (NARA). * Assist in locating, marking and recording records authorized for disposal, and following destruction procedures.

  • Manage VI records in accordance with the DoD 5040 series of directives and pertinent DoD regulations.

  • Coordinate with DoD VI managers to develop, recommend and implement the operational elements of DoD policy regarding accessioning of VI media records.

Travel Required

  • Occasional Travel

  • You may be expected to travel for this position.

Relocation Authorized

  • No

Job Requirements


Key Requirements

  • Must be a U.S. citizen

  • Males born after 12-31-59 must be registered for Selective Service

  • Resume and supporting documents (See How To Apply) * Suitable for Federal employment, determined by a background investigation

  • May be required to successfully complete a probationary period

Qualifications Basic Requirements:


Bachelor's degree in archival science or bachelor's degree with a major that includes 18 semester hours in archival science, history and/or in political science or government, and 12 semester hours in one or any combination of the following: archival science, history, American civilization, economics, political science, public administration, or government. or Combination of education and experience - at least 30 semester hours that included courses as shown in A above, plus appropriate experience or additional education. Evaluation of Experience:

Professional experience must have been in archival science, or in a directly related field of work such as history that involved the collection, appraisal, analysis, or synthesis of information having historical or archival values. The following are illustrative of kinds of experience that may be accepted as meeting the professional experience requirements: (1) experience as an archivist in Federal, state, religious institution, business, or other archives, or in manuscript depositories, and (2) experience of an archival nature that involved research in archival science, or in a directly related field such as history, government, economics, political science, international relations, or international law.

You may qualify at the GS-9, if you fulfill the following qualifications: A. One year of specialized experience equivalent to the GS-7 grade level in the Federal service: * Providing archival services related to records management, technical management and collection management..; OR B. 2 full years of progressively higher level graduate education or Master?s or equivalent graduate degree (such as LL.B or J.D.); OR C.

You have some specialized experience as described in A, but less than one year; and you have more than one year but less than two years of education as described in B. You have computed the percentage of the requirements that you meet, and the total is at least 100%. (To compute the percentage, divide your total months of qualifying experience by 12. Then divide your semester hours of graduate education beyond the first year by 18.

Add the two percentages. The total percentage must equal at least 100 percent to qualify.) You may qualify at the GS-11, if you fulfill the following qualifications: A. One year of specialized experience equivalent to the GS-9 grade level in the Federal service: * Managing the archival services related to records management, technical management and collection management with an emphasis on visual information. ;OR B. 3 years of progressively higher level graduate education leading to a Ph.D. degree or Ph.D. or equivalent doctoral degree; OR C.

You have some specialized experience as described in A, but less than one year; and you have more than one year but less than two years of education as described in B. You have computed the percentage of the requirements that you meet, and the total is at least 100%. (To compute the percentage, divide your total months of qualifying experience by 12. Then divide your semester hours of graduate education beyond the first year by 18.

Add the two percentages. The total percentage must equal at least 100 percent to qualify.) Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

ARE YOU USING YOUR EDUCATION TO QUALIFY? You MUST provide transcripts or other documentation to support your educational claims. Unless otherwise stated: (1) unofficial transcripts are acceptable at time of application, or (2) If you are

serviced by the officefilling this position and your transcripts are on file in your official personnel folder, you are not required to submit. However, it is your responsibility to ensure transcripts are on file.

All materials must be submitted by the closing date of the announcement. GRADUATE EDUCATION: One academic year of graduate education is considered to be the number of credits hours that your graduate school has determined to represent one academic year of full-time study.

Such study may have been performed on a full-time or part-time basis. If you cannot obtain your graduate school's definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study. FOREIGN EDUCATION:

If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: Foreign Education

Work Schedule:

Fulltime

Overtime:

Occasionally

Tour of Duty:

Flexible

Recruitment Incentives:

Not Authorized Fair Labor Standards Act (FLSA):

Exempt Financial Disclosure:

Not Required Telework Eligibility:

This position is telework eligible Selective Service Requirement:Please visit http://www.sss.gov for more information. For more information, please visit General Application Information and Definitions.

Other Notes: Must be able to obtain. and maintain a Secret security clearance. Failure to obtain or retain a secret security clearance may result in termination of employment.

Incumbent must be able to pass a pre-employment drug test screening. and periodic testing thereafter if required. Incumbent will be required to perform temporary duty travel assignments. Incumbent may be required to complete training and perform contractor officers' representative (COR) duties.

Incumbent will be required to complete the Federal Records Management Certification program within 18 months of arrival. The position is designated as Telework eligible on a situational basis. All applicants must meet qualifications and eligibility criteria by the closing date of the announcement.

The President has ordered a government-wide hiring freeze subject to certain limited exceptions. This position is subject to the hiring freeze. Although we are moving forward with the consideration of candidates, we will not make a selection for this vacancy announcement unless and until the position is no longer subject to the hiring freeze.


Security Clearance Secret


Additional Information


What To Expect Next Once you successfully complete the application process


, you will receive a notification of receipt. Your application package will be reviewed to ensure you meet the basic eligibility and qualifications requirements, and you will receive a notification.

A review will be made of your online questionnaire and the documentation you submitted to support your responses. A list of qualified applicants will be created and sent to the selecting official. All applicants reviewed and/or referred will receive a notification letter.

A list of qualified applicants will be created and sent to the selecting official. All applicants reviewed and/or referred will receive a notification letter. The selecting official may choose to conduct interviews, and once the selection is made, you will receive a notification of the decision.



BENEFITS Review our benefits


Other Information


Other Information

Interagency Career Transition Assistance Program(ICTAP): Individuals who have special priority selection rights under ICTAP must be well-qualified for the position to receive consideration for special priority selection. Well qualified is defined as possessing the type and quality of experience that exceeds the position?s minimum qualifications, including all selective placement factors and appropriate quality ranking factors.

ICTAP eligibles will be considered well qualified prior to Veteran's preference points being added. Federal employees seeking ICTAP eligibility must submit proof that they met the requirements of 5 CFR 330.704. This includes a copy of the agency separation notice, a copy of their most recent Performance Rating and a copy of their most recent SF-50 noting current position, grade level, and duty location.

Please annotate your application to reflect that you are applying as an ICTAP eligible. Please visit this link to obtain requirements for applying as an ICTAP eligible applicant. http://www.opm.gov/rif/employeeguides/careertransition.asp#ictaphttp://www.opm.gov/rif/employeeguides/careertransition.asp Males born after 12-31-59 must be registered or exempt from Selective Service (see https://www.sss.gov/RegVer/wfRegistration.aspxSalary Range: $56,075.00 to $88,194.00 / Per Year Series & Grade: GS-1420-9/11 Promotion Potential: 11 Supervisory Status: No Who May Apply: This announcement is open to: All U.S. Citizens Control Number: 467130900 Job Announcement Number: DMA-17-10005249-DE



Use this job description

Assistant University Archivist

Job Description: Brown University seeks an experienced, innovative, collaborative, and service-oriented individual for the position of Assistant University Archivist. Reporting to the University Archivist, the Assistant University Archivist will participate in all aspects of University Archives & Manuscripts with a focus on supervision, acquisitions, arrangement and description, exhibits, technology, and digital projects. RESPONSIBILITIES + Appraise, acquire, accession, and preserving University Archives records.

  • Arrange and describe University Archives records and create and update online finding aids.

  • Supervise staff, interns, and student employees.

  • Manage metadata for University Archives & Manuscripts collections in its collection management system, online catalog, and related databases.

  • Develop and manage projects and workflow related to digitized and born-digital collections.

  • Provide reference and reproduction services to members of the Brown community and outside researchers.

  • Participate in the development of programs and exhibits that promote the objectives and contribute to the vision and mission of the library and University.

  • Participate in social media and website development for University Archives.

  • Generate reports and statistics for University Archives & Manuscripts.

  • Serve on University and Library committees.

  • Participate in professional associations and activities. QUALIFICATIONS Required: + Master’s degree from an ALA accredited school of library and information science, preferably with a concentration in archives or some advanced training in archives, manuscripts, and special collections.

  • Minimum of four years of experience in an archives or special collections environment.

  • Minimum of two years of experience.in an administrative position that includes successful management and supervision of staff.

  • Advanced proficiency with standards for archival description such as MARC, EAD, DACS, and EAC-CPF.

  • Familiarity with current developments in archival processing procedures.

  • Experience with archival database management systems (e.g. Archivists’ Toolkit or ArchivesSpace) and online library catalogs (Millennium or other library catalogs).

  • Experience in digitization and understanding of metadata formats (MODS and METS).

  • Advanced computer skills, including database literacy (FileMaker Pro or other database management software).

  • Excellent communication and interpersonal skills.

  • Ability to work creatively in a rapidly changing complex environment and to set priorities.

  • Ability to work independently, communicate effectively, and work in a team.

  • Demonstrated commitment to diversity and understanding of the contributions a diverse workforce bring to the workplace. Preferred:

  • Experience with record retention policies and schedules.

  • Experience with preservation techniques.

  • Experience providing reference services. All offers of employment are contingent upon a criminal background check and education verification satisfied to Brown. Recruiting Start Date: 2017-04-11-07:00 Job Posting Title: Assistant University Archivist Department: University Library Grade: Grade 10 Worker Type: Employee Worker Sub-Type: Regular Time Type: Full time Scheduled Weekly Hours: 37.5 Submission Guidelines: Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application. Still Have Questions? If you have any questions you may contact employment@brown.edu. EEO Statement: Brown University is an E-Verify Employer. Brown University is committed to fostering a diverse and inclusive academic global community; as an EEO/AA employer, Brown considers applicants for employment without regard to, and does not discriminate on the basis of, gender, sex, sexual orientation, gender identity, national origin, age, race, protected veteran status, disability, or any other legally protected status. Welcome! Founded in 1764, Brown is a leading institution for education, discovery, and global intellectual progress as well as one of the largest employers in Rhode Island. Working at Brown brings more than just a paycheck and generous benefits; it offers an opportunity to contribute to a greater good. Join us in supporting the pursuit of knowledge and individual growth that defines higher education and enriches our community. Additional Information: Salaries for new hires at Brown usually fall between the minimum and midpoint of the salary range for the position grade. More information about our salary ranges can be found here. Attachments: Attachments are required for your job application at Brown. Please attach your resume, cover letter, letter(s) of reference or other application details for review as part of your application to Brown University. Questions Submitting Your Application: If you have questions about submitting your application, please contact employment@brown.edu.

Use this job description