Archivist Job Description Sample
Williams continues to transform its student body in terms of socioeconomic status, ethnicity, and nationality.
We seek candidates who are excited to work in a college library in which students are broadly diverse with regard to gender and gender identity, race, ethnicity, nationality, sexual orientation, and religion.
Williams Libraries values excellent personal service, innovative library instruction, and effective intellectual access to collections.
The successful candidate will excel in a broad range of archival functions: collection development, reference, outreach, instruction, arrangement and description.
Williams Libraries provides generous support for continuing professional development.
This is a full-time, year-round appointment reporting to the Head of Special Collections.
Occasional holiday, weekend and evening hours may be required.
Responsibilities: Provide reference and research services in Special Collections Develop, plan, and teach instruction sessions featuring Special Collections resources Develop, plan, and install exhibits featuring Special Collections resources Engage faculty, students, staff, and alumni in Special Collections resources and services Develop Archives collections through donor relations and purchases Contribute to digital collection management
Graduate degree in library/information science from an ALA-accredited institution with coursework in Archives or Archival Management.
In selected instances, a graduate degree in a related discipline may be substituted.
Working knowledge of methods in archival management, reference, and engagement.
Ability to work both independently and collaboratively in a team-oriented organization.
Excellent communication, interpersonal, and problem-solving skills.
Demonstrated commitment to diversity, equity, respect and inclusion.
At least two years’ experience working in Archives Preferred qualifications: Degree specializing in archival management.
Experience in archival arrangement and description.
Experience providing special collections research and reference services.
Experience providing special collections instruction.
Experience with archival management systems such as ArchivesSpace.
Experience with metadata and descriptive standards including DACS, Dublin Core, METS, MODS, PREMIS, DCRM, and VRA core.
Experience with institutional repositories such as Islandora, bepress, Hydra, or DSpace.
In your cover letter, address your working knowledge of methods in archival management, reference, and engagement, and how your education and experience will support our commitment to diversity, equity, respect and inclusion.
Include three references with your resume.
For optimal consideration, please submit resume materials by July 8, 2018.
Review of resumes will continue until the position is filled.
Job group 3-A.
Employment at Williams is contingent on the verification of background information submitted by the applicant, including the completion of a criminal record check, and education when applicable.
To apply for this position, please visit staff-careers.williams.edu.
If you have any questions, please feel free to contact us via phone at or email at . Williams College is a coeducational liberal arts institution located in the Berkshires of northwestern Massachusetts with access to Albany, Burlington (VT), Boston, New York City, and Montreal.
Distinguished by a reputation for outstanding, inclusive teaching and scholarship, academic excellence, and exceptional alumni loyalty, the college is committed to building and supporting a diverse learning community of approximately 2,100 undergraduates.
Beyond fully meeting its legal obligations for non-discrimination, the college is committed to building and supporting a diverse and inclusive community where members from all backgrounds can live, learn, and thrive.
Document Control, Archivist
Join the HJF Team!
The position will serve as a Document Control, Archivist to support the Clinical Trials Center (CTC) within the Translational Medicine Branch (TMB) at Walter Reed Army Institute of Research (WRAIR) in Silver Spring, Maryland.
The incumbent provides clinical research support services to conduct federally regulated research required to develop new medical products for the Warfighter. Most products are drugs, devices, or biologics, but research products may include new information and doctrine.
Support services will include conducting clinical research studies with experimental medical products under the principles of current Good Clinical Practices (cGCP), Good Laboratory Practices (cGLP), and Good Manufacturing Practices (cGMP). All of the work to support this research must be performed in accordance with the Federal, Department of Defense (DoD), and Command laws, regulations, and policies. Clinical research studies require production of experimental products, conduct of research studies, laboratory analysis of samples, analysis of resulting data, and submission of study findings.
The Contractor shall be responsible for the management of clinical study records (e.g. clinical Trial Master File) through final archival, ensuring compliance with current regulatory requirements such as FDA and MRMC guidelines.
With a focus on inspection readiness, the Contractor shall receive, catalog, organize, digitize, and retire archival holdings and is responsible for preparation of documentation required for regulatory agency inspection, internal requests, and audits.
Provides periodic quality assessment and mentors staff on document management process.
Required Knowledge, Skills, and Abilities: Preferred knowledge of clinical research procedures; excellent interpersonal and computer skills; ability to communicate effectively and to work with individuals of all levels. The candidate should be well-organized; ability to follow detailed instructions; ability to handle multiple tasks; ability to meet deadlines of projects; ability to facilitate communication among supervisors, team members, and peers.
BS in a scientific discipline
Minimum Experience: 0 to 2 years of related experience in Document Control.
Background Requirement: Eligibility to obtain DoD Common Access Card (CAC) required.
HJF is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.
Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.
Wesleyan’s Special Collections & Archives (SC&A) is the home of the University’s archives, local history, manuscript, and rare book collections, including more than 500 collections of archival materials and over 40,000 rare books. In addition to being the official repository for historical University materials, SC&A holds the papers of Lincoln Memorial architect Henry Bacon, avant garde musician John Cage, and biographer and popular historian William Manchester, among others. SC&A has a very active program of outreach and instruction, with 120 class visits in academic year 2017.
Reporting to the Director of Special Collections & Archives (SC&A), this position is responsible for all aspects of the Wesleyan archives, manuscripts, and local history collections in all formats, including born-digital materials. As a senior staff member this position participates in management of SC&A. As a member of the professional library staff, serves as faculty liaison to one or more academic departments and selector in one or more disciplines.
Responsibilities include :
Present archival, manuscript, and local history materials to classes. Work with faculty to design assignments and promote use of these materials.
As backup for the Director, present rare books to classes.
Respond to complex reference inquiries.
Research confidential and complex aspects of Wesleyan history and policy for the University administration.
On a regular schedule, serve at the SC&A reference and reception desk.
COLLECTION MANAGEMENT AND DEVELOPMENT
Develop policies and set priorities for archival technical services and acquisitions, transfer of University records to the Archives, and all aspects of born-digital records.
Participate in oversight of Wesleyan’s institutional repository (IR).
Develop policies for archival materials, including theses, in IR.
Supervise the work of the Licensing Management Specialist related to IR and archival collections.
Manage projects related to archival, manuscript, and local history collections.
Lead departmental grant writing to fund such projects.
Build archival, manuscript, and local history collections through acquisition, transfer, donation, and other means.
Work with the Director of the Wasch Center and freelance interviewers and editors on the faculty emeriti oral history program.
Interview subjects that require particular discretion.
With the Director of SC&A, work with University Relations and with donors of major gifts to the Archives.
Lead departmental digital initiatives and projects in accordance with library goals.
Collaborate with Digital Projects Librarian on major projects.
Promote stewardship of archival materials to the Wesleyan community.
Promote the University Archives through exhibitions, presentations, writing, and other means.
Manage all aspects of processing archival and manuscript collections.
Maximize discovery and preservation of archival and manuscript collections in all formats.
Delegate appropriate archival work to the SC&A Assistant and student workers.
Train, supervise, and mentor undergraduate students with advanced skills, graduate interns working on tasks that require archival facility, and temporary project archivists.
Serve as faculty liaison to one or more departments.
Monitor recent scholarship trends and select materials in these and related disciplines.
Conduct library instruction for groups and provide one-on-one research consultations.
Actively participate in the University’s records management efforts.
Serve the University through participation in committees and other activities, particularly those involving University history.
Participate in library and archives professional organizations, locally, regionally, and nationally, through service on committees, presentations and publications, and in leadership positions.
Tiffany & Co. is seeking a Processing Archivist to join our team in Parsippany, NJ. Under the supervision of the Assistant Archivist, the Processing Archivist will process the Pat Leavy Collection of historical paper records. The position is full-time but temporary, for an estimated 6 months.
Basic rehousing of the materials.
Creation of an inventory.
Digitization of select materials, as necessary.
Currently enrolled in or recently graduated from an archival science program or MLIS program with coursework in archival management.
At least one year of experience in archival processing and description.
Ability to lift boxes up to 50 pounds.
Ability to be flexible, multitask, and work collaboratively in a fast-paced environment.
Ability to work effectively in a small team setting.
Good computer skills and competency in Microsoft Office systems.
Good writing and communication skills.
It all started in 1873, when Daniel Lord opened an office in Chicago to sell advertising space. Today, FCB now boasts a fully integrated offering, with over 120 offices in more than 80 countries, employing roughly 8,000 people. Over a century into this epic story called FCB, we believe the best part is Never Finished.
The part that always asks what can we do better. And always wonders what's next. What's out there. What's waiting to be discovered. And it's not just the story of a brand or an idea. It's the story of all of us. Always moving forward. Always looking back. Always a work in progress.
Are you looking to be a part of this story? If so, we are looking to have an Agency Archivist join our team to prep materials that will eventually be sent to the Smithsonian.
Collaborates with Communication Team to collect, manage, preserve and provide agency assets in an organized fashion.
Explores new and innovative approaches to archival functions, including enhanced use of technology and sharing expertise about how to best preserve agency assets.
Applies knowledge of basic archival principles, methods, and procedures and historical research methods, using subject content matter and interrelationships to appraise, access, arrange and describe records and historic documents, in all media, bringing logical order to the material and making it usable and accessible.
- Self-motivated- bringing an archivist expertise to the table
- A real go-getter; not afraid to challenge the status quo
Has ideas, shares ideas, not afraid to fail
Team player who willingly jumps in where needed
Extremely detail oriented, organized and thorough
Asks questions and actively seeks opportunities to grow the position
Learning, observing, questioning, pondering…and archiving!
Position SummaryThe Web Archivist will provide support for web archiving, accessioning, arrangement and description programs in the Archival Collections Management Department (ACM) located in Knowledge Access and Resource Management Services (KARMS). ACM is a unified archival technical services department that supports NYU's archival repositories: Fales Library and Special Collections, Tamiment Library and Robert F.
Wagner Labor Archives, and the New York University Archives. Under the general supervision of the Librarian for Archival Arrangement & Description, the Web Archivist will accession, process, and describe websites and associated born-digital materials selected by special collections curators. The Web Archivist will also oversee, assure the quality of, and troubleshoot the initial capture of selected websites, and supervise student workers in the ongoing quality control work of web archiving.
Qualifications Required Education:ALA-accredited Master's degree in library, archival, or information studies; or Master's degree in humanities with a concentration in archival studies is required. Required Experience:Demonstrated understanding of archival theory, practice, and collections, and principles of archival arrangement and description. Demonstrated understanding of archival born-digital collections, including knowledge of audio and video file formats.
Required Skills, Knowledge and Abilities:A high standard of personal and professional integrity. Demonstrated interpersonal, oral, and written communication skills. Attention to detail; strong organizational and analytical skills.
Preferred Skills, Knowledge and Abilities:Demonstrated knowledge of web technologies preferred, including familiarity with Archive-It or other web-archiving tools or services. Additional InformationEOE/AA/Minorities/Females/Vet/Disabled/Sexual Orientation/Gender Identity
Faculty Position: Assistant University Archivist For Records Management F18
About The American University in Cairo:
Founded in 1919, AUC moved to a new 270-acre state-of-the-art campus in New Cairo in 2008. The University also operates in its historic downtown facilities, offering cultural events, graduate classes, and continuing education.
Student housing is available in New Cairo. Among the premier universities in the region, AUC is Middle States accredited; its Engineering programs are accredited by ABET, its Chemistry program is accredited by the Canadian Society for Chemistry, and the School of Business is accredited by AACSB, AMBA and EQUIS. The AUC Libraries contain the largest English-language research collection in the region and are an active and integral part of the University's pursuit of excellence in all academic and scholarly programs.
AUC is an English-medium institution; eighty-five percent of the students are Egyptian and the rest include students from nearly ninety countries, principally from the Middle East, Africa and North America. Faculty salary and rank are based on qualifications and professional experience. According to AUC policies and procedures, all faculty are entitled to generous benefits.
The Libraries and Learning Technologies invite applications for a fixed term contract (two years renewable) position at the Instructor level. The search committee is eager to review applications of individuals with demonstrated excellence in records management, and an interest in living and working in the Middle East.
The Assistant University Archivist for Records Management will address the challenges of AUC's hybrid information environment, providing leadership within the AUC Records Management unit to support the university in transitioning to an electronic information environment. Working closely with the University Archivist and Director of AUC Records Management, the position holder will work to ensure that records and other information (in all formats including paper documentation) are managed according to best practices and standards: retrieved when needed (for legal, financial and operational needs), and preserved or disposed of as appropriate, for the benefit and protection of the University, including playing a key role in identifying and selecting systems for email management and other systems.
The position holder will oversee AUC Records Management staff and storage areas and assure the efficient running of the operation and best use of space and resources. He/she will also seek opportunities to provide educational offerings beyond the AUC community via classes and workshops. The position holder will also support the mission of the University Archives in other ways, such as oral history, exhibitions, and preparation for AUC's 2019-20 Centennial.
Masters Degree in information/archival/library science preferably with records management specialization. While early career professionals are invited to apply, applicants should have experience in a records management setting including supervisory responsibilities.
Position is open until filled.
All applicants must submit the following documents online:
a) a current resume or CV; b) a letter of interest; c) a statement of teaching philosophy; d) a completed AUC Personnel Information Form (PIF); e) A list of three references familiar with your professional background.
For more information, e-mail Mr. Philip Croom, (firstname.lastname@example.org; Ms. Sahar Sobeih, Assistant Dean, (email@example.com) or visit the department's website at http://schools.aucegypt.edu/library/Pages/default.aspx
Archivist III (Processing Archivist)
Job Responsibilities Benefits Supplemental QuestionsAdditional
Under general supervision, assists in creating and maintaining intellectual control of permanent records of state agencies and local government subdivisions that have been transferred to the state archives and provides reference assistance to researchers and government officials.
Accessions, arranges and describes government records following in-house guidelines and procedures with a focus on gubernatorial records.
Creates and maintains finding aids and guides, both manual and digital, to provide accessibility to specific archival series or group of series.
Advises and provides assistance regarding historical or genealogical research to on-site researchers.
Assists the Record Management Division to evaluate and schedule potential archival records, including on-site visits to state agencies and local governments..
Collaborates with other staff to develop strategies and procedures for the proper arrangement and description of archival records.
Bachelor's degree in history, political science, public administration or a related field.
Knowledge of the principles and techniques of archival theory, practice and research.
Knowledge of South Carolina history and government organization.
General knowledge of digital records issues.
Ability to communicate in a clear and effective manner, both orally and in writing.
Ability to work cooperatively and effectively with the public, staff, and other professionals.
Ability to use Microsoft Word, Outlook and Access software.
Ability to lift 50 lbs. to shoulder height required.
Master's degree in history, political science, public administration, library and information science, or public history. Coursework in archival administration and principles. Familiarity with Re:discovery, Proficio and Preservica software. Familiarity with open source software.
Logo Posting Number TMP01162PO18 Classification Title Archivist IV Internal Title Project Archivist Campus Columbia 01 College/Division University Libraries Department Moving Image Research Collections Salary $34,000 Location of Vacancy Part/Full Time Full Time Hours per week 37.5 Work Schedule
Work schedule will be Monday through Friday from 9:00 am – 5:00 pm.
Must be willing to work a flexible schedule to meet the needs of the department.
Type of Temporary Position Temporary Staff Job Search Category Other Professional
The University of South Carolina System is comprised of the state's flagship university in Columbia (founded in 1801 and currently one of the top 50 "Best Colleges" according to U.S. News and World Report), three regional comprehensive universities (USC Aiken, USC Beaufort and USC Upstate), and Palmetto College consisting of four two-year campuses (USC Lancaster, USC Salkehatchie, USC Sumter, USC Union and Fort Jackson/Extended University). Together, the USC System institutions offer more than 450 degree programs on campus and online and are uniquely positioned to meet the state's educational, cultural, health and research needs. The System employs nearly 14,000 people who work daily to improve the lives of students, fellow South Carolinians and the world. Our diverse engaged faculty and staff enjoy a dynamic and intellectually stimulating work environment.
Benefits for Temporary Positions
The University of South Carolina (UofSC), through the State of SC and Public Employee Benefit Authority (PEBA), offers temporary employees expected to work at least 30 hours per week health and life insurance, flexible spending accounts and retirement programs. To learn more about UofSC benefits, access the benefits section on the Applicant Portal.
Advertised Job Summary
Creates and updates metadata for titles in the United States Marine Corps Film Repository; ingests films into CONTENTdm digital library environment; oversees student and volunteer assistant project catalogers; and ensures project adherence to metadata standards and best practices. This position is established in support of expanded research activities or projects. This is a full-time (37.5 hours/week) position, lasting through July 1, 2019 with the possibility of extension beyond that date. This position provides health insurance and retirement benefits.
Bachelor's degree from an accredited college or university.
Preferred: Masters Degree in Library Science or related field. Strong background knowledge of 20th Century History, including a familiarity with major conflicts (WWII, Korean War and Vietnam War). Familiarity with FileMaker Pro and CONTENTdm. Experience with digital video. Supervisory experience strongly preferred.
Strong written communication skills and careful attention to detail; Knowledge of metadata standards (e.g., PBPCore, Dublin Core); Familiarity with MS Office and Google Apps (Google Docs, Google Sheets, Google Forms, etc.) are required. A successful background check and credit check are required.
Posting Detail Information
Number of Vacancies 1 Desired Start Date 07/01/2018 Proposed End Date 07/01/2019 Job Open Date 06/05/2018 Job Close Date Open Until Filled Yes Special Instructions to Applicant
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This position is open until filled. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
Quicklink for Posting http://uscjobs.sc.edu/postings/32426 EEO Statement
The University of South Carolina does not discriminate in educational or employment opportunities on the basis of race, color, religion, national origin, sex, sexual orientation, gender, age, disability, protected veteran status or genetics.
Hazardous weather category Non-Essential Safety/Security Sensitive or Requires a CDL No
Required fields are indicated with an asterisk (*).
Are you familiar with MS Office and Google Apps (Google Docs, Google Sheets, Google Forms, etc.)?
Do you have knowledge of metadata standards (e.g., PBPCore,Dublin Core)?
Do you have a bachelor's degree from an accredited college or university?
Other Supporting Documents
List of References and Contact Information
Public Services Project Archivist
Mudd Library annually serves more than 2,000 patrons from within the University's community, as well as a national and international research audience who use the library's two collections, the Public Policy Papers (20th century politics, diplomacy, civil liberties, and economic development) and the University Archives. Princeton University Library is one of the world's leading research libraries. It employs a dedicated and knowledgeable staff of more than 300 professional and support staff working in a large central library, 9 specialized branches, and 3 storage facilities.
The Library supports a diverse community of 5,200 undergraduates, 2,700 graduate students, 1,200 faculty members, and many visiting scholars. Its holdings include more than 10 million printed volumes, 5 million manuscripts, 2 million non-print items, and extensive collections of digital text, data, and images. More information: http://library.princeton.edu/ This position will: *support the intake, assignment, and completion of email and phone reference inquiries *gather materials for and assist their supervisor to provide specialized instruction and support for graduate and undergraduate courses, including working closely with faculty members and curators; *contribute to the development and implementation of innovative and specialized reference, instructional, and access services coordinated across the department; *oversee security and proper handling of collections; *contribute to the development and implementation of policies and procedures relating to access services; *assist with scheduling reference and paging coverage; *contribute to the management of the RBSC website; *contribute to on-site and virtual exhibitions, and other forms of public outreach.
The successful candidate must be committed to and be an advocate for public services in the department, as well as in the wider library system. The ideal candidate will enjoy working with researchers of all skill levels, take up the challenge of problem solving, and have a welcoming personality. Essential
*Master's degree in Library/Information Science from an ALA-accredited program with a concentration in special collections/archives.
*Experience in public services (research assistance, class instruction, exhibition and outreach) at an academic research library, archives, or historical society.
*Demonstrated understanding of research use of rare books, manuscripts, and special collections.
*Ability to respond effectively, orally and in writing, to sophisticated research questions.
*Excellent interpersonal skills, including flexibility and temperament to handle in-person interactions with accuracy and poise *Strong analytical, organizational, and time management skills.
*Coursework or training in archives (equivalent work experience will be considered). *Familiarity with computer applications and resources relevant to special collections (online catalogs, finding aids, research databases, Aeon, Springshare products). *Work with electronic and born digital records in a public services context.
This is a 3-year, full-time professional position with the possibility of extension, contingent upon funding. Staff development opportunities such as conference attendance and professional training will be available. The successful candidate will be appointed at the rank of Associate Professional Specialist or more senior depending upon qualifications and experience.
Applications will be accepted only from the AHire website: http://dof.princeton.edu/academicjobs and must include a resume, cover letter, and a list of three references with full contact information. This position is subject to the University's background check policy.
Making better hires starts with building better job descriptions
- Browse 100s of templates across 40+ industries
- Customize your template with your company info & job requirements
- Post it to 20+ job boards in seconds – for FREE!