Archivist Job Description Samples

Results for the star of Archivist

Assistant, Archivist - Part-Time

Requisition ID 17-568

Job Title Assistant, Archivist

  • Part-Time

Location

New York

Schedule Part-time

Type of Position

Regular

Job Description

Position Summary: Responsible for organizing, cataloging, and reviewing audio programs and content including metadata entry.

Duties and responsibilities: + Organize and catalog audio programs.

  • Review audio and create descriptive metadata.

  • Transfer and enter metadata.

  • Save audio and metadata to archiving database.

  • Assist with archival research & development projects for Programming as needed.

  • Interface with Programming staff as needed.

Minimum Qualifications: + Bachelor's degree preferred.

  • Previous experience with radio programming and/or library cataloging systems.

Requirements and General Skills:

  • Ability to recognize and analyze data, and assess value to archiving.

  • Strong knowledge of various programming genres.

  • Excellent oral and written communication skills.

  • Excellent time management and organizational skills.

  • Ability to pay attention to details and be organized.

  • Ability to work independently and in a team environment.

  • Must have legal right to work in the U.S.

Technical Skills:

  • Excellent computer skills including Microsoft office suite. Equal Opportunity/Affirmative Action Employer
  • Minorities/Females/Protected Veterans/Disabled. The requirements and duties described above may be modified or waived by the Company in its sole discretion without notice. Company EEO Statement Our goal at SiriusXM is to provide and maintain a work environment that fosters mutual respect, professionalism and cooperation. SiriusXM is an equal opportunity employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, national origin, ancestry, alienage or citizenship status, age, disability or handicap, sex, gender identity, marital status, familial status, veteran status, sexual orientation or any other characteristic protected by applicable federal, state or local laws.

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Records Manager & Archivist

Application Deadline June 27, 2017 Metro-North Railroad reserves the right to remove this posting prior to the application deadline. Compensation Grade F $72,082 - $89,200 Opening MTA Metro-North Railroad is a dynamic organization, operating out of the jewel of New York City, Grand Central Terminal.

We provide service to over 82 million customers annually, traveling in and out of New York and Connecticut. A subsidiary of the Metropolitan Transportation Authority, Metro-North Railroad is the busiest commuter railroad in the nation. MTA Metro-North Railroad strives to provide a safe commute, great service to its customers and rewarding opportunities to its employees.

Position Objective This position is responsible for developing and implementing agency wide records management programs that comply with all statutory and regulatory requirements and conform to good business practices. Develop and implement policies, procedures, processes, standards and technologies for records management. Provide input concerning the records retention implications of adopting emerging technologies, coordinate training for departmental records liaisons and serve as agency Archivist.

Act as back-up to agency Freedom of Information Law (FOIL) Officer. Responsibilities Oversee all agency activities involved in the management of active and inactive records -- whether in paper or electronic format; Implement records retention policies and schedules and manage records retention and disposition (including transfer from active files to storage and subsequent disposal / destruction), in compliance with the retention schedule, evolving business needs and applicable laws and regulations; Update and revise Metro-North’s records retention and disposition schedule, as needed; Coordinate the work of the records liaisons for each department, assess organizational records management training needs and, with the Training Department, provide periodic ‘best practices’ training to the liaisons. Serve as the agency Archivist, advising departments on the preservation and storage of documents and material of historic import and value, and cataloging such materials.

In conjunction with senior staff, IT and FOIL officer, develop, plan and implement new protocols and technologies, including Electronic Records Management (ERM) and Enterprise Content Management (ECM) systems as they relate to Electronically Stored Information (ESI). Provide input concerning the design and development of the Agency’s vital records protection and disaster prevention and recovery efforts. Plan all annual and mid-year budget requests for the delivery of records management services at Metro-North and ensure effective administration of approved budget appropriations. Identify opportunities and prepare applications for grant funding for which the agency is eligible.

Work with the Procurement department to evaluate and obtain needed resources, including contracts for storage of records. Participate in planning and implementation of relocation of departmental records when agency functions are consolidated and / or relocated to new locations. Perform as back-up to FOIL Officer.

Perform other related duties as directed by supervisor. Required Qualifications Working knowledge of current industry established principles and techniques for records management and control. Knowledge of local, state and federal guidelines for records disposal and retention.

Knowledge of archival principals and practices. Technical knowledge of records management infrastructure, e.g. microfilming and digital imaging. Demonstrated ability to perceive and analyze problems, plan and develop alternatives, and implement solutions.

Ability to manage within budget constraints. Working knowledge of budget processing, reporting and handling. Proficient use of Microsoft Office products and/or comparable PC applications.

Familiarity with various records and information management technologies. Ability to maintain confidentiality of sensitive information. Excellent verbal and written communication and organizational skills.

Demonstrated interpersonal skills to work with different levels of management and to provide training and coaching. Detail oriented. Preferred Qualifications Demonstrated desire/ability to keep current with new technologies, including Electronic Records Management (ERM) and Enterprise Content Management (ECM) systems as they relate to Electronically Stored Information (ESI). Familiarity with mission and practices and New York State Archives (a program of NYS Department of Education), including model local government retention & disposition schedules.

Familiarity with the operations of Metro-North Railroad or other similar public transportation agencies. Experience in assisting corporations or agencies in reviewing and responding to ESI discovery requests related to litigation. Experience in preparing successful grant applications to support records management and archival programs.

Required Education/Experience Bachelor’s Degree in Business, Library Science, Information Services or related areas of study. Demonstrated equivalent experience, education, and/or technical credentials to include four (4) additional years of related experience may be considered in lieu of degree. Minimum of five (5) years of experience developing and implementing corporate-wide record management systems/programs.

Minimum of two (2) years of experience supervising records and information management staff directly or indirectly. Preferred Education/Experience Advanced Degree in Business, Library Science, Information Services or related areas of study. Certification in Records Management (CRM). Experience supervising records and information management staff. Selection Criteria To be selected for a position, an applicant must: (1) meet the minimum requirements in the job posting, (2) pass a written examination (if applicable), (3) satisfy a background investigation (which includes credit, if applicable), and (4) pass an oral interview, during which the interviewers will further evaluate the applicant's qualifications for the position.

Because the selection process is competitive, not all qualified applicants are granted an interview. Metro-North may also require the applicant to undergo a physical ability test, and, if the Company extends a conditional offer, may require him or her to undergo a medical examination, which may include toxicological testing. For applicants who are current employees, you must be in active service and have worked in your present position for at least one (1) year to be eligible to apply for a posted position, and have completed the agreed upon formal training commitment, plus on-the-job training, if applicable (for example:

Signal Trainee, Foreman-In-Training, etc.) in order to be eligible to transfer. If you are transferred, you may be required to forfeit your seniority in your present occupation. In addition, Metro-North employees are subjected to an internal investigation, which includes an evaluation of their safety and discipline records and their performance assessments.

As an employee of Metro-North Railroad you may be required to complete a New York State financial disclosure statement, if you earn more than $91,821.00 or if you hold a position designated as a policy maker. We offer a competitive salary and a comprehensive benefits package. If interested, please apply online at www.mta.info.

How To Apply ALL APPLICANTS MUST APPLY ONLINE TO BE CONSIDERED. METRO-NORTH NO LONGER ACCEPTS HARD COPIES OF RESUMES. Qualified applicants can submit an online application by clicking on the 'APPLY NOW' button from either the CAREERS page or from the JOB DESCRIPTION page.

If you have previously applied on line for other positions, enter your User Name and Password. If it is your first registration, click on the CLICK HERE TO REGISTER hyperlink and enter a User Name and Password; then click on the REGISTER button. When applying for positions, please ensure that you attach a resume during the application process and that you receive a confirmation e-mail that your application was accepted.

If you do not receive an email confirmation, your application may not have been received and will not be able to be considered after the deadline date. If you encounter problems, please call the BSC Customer Management Center at (646) 376-0123 Monday through Friday (except MTA-HQ holidays), 8:30am

  • 5:00pm. EMPLOYEES WHO DO NOT APPLY ON LINE VIA THE INTRANET MAY BE DISQUALIFIED FOR FURTHER CONSIDERATION FOR THIS POSITION. MTA METRO-NORTH RAILROAD IS AN EQUAL OPPORTUNITY EMPLOYER. Job Title: Records Manager & Archivist Location: Manhattan

  • Midtown Job ID: 89380 Regular/Temporary: Regular Full/Part Time: Full-Time Agency: Metro-North Railroad Department: General Counsel Division: Legal

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Records Manager / Archivist For Operations

Auto req ID 42507BR Business Title Records Manager / Archivist for Operations School/Unit Harvard Library Sub-Unit ------------ Location USA - MA - Cambridge Job Function Library Time Status Full-time Department Harvard University Archives Salary Grade 056 Union 00 - Non Union, Exempt or Temporary Duties & Responsibilities Working under the direction of the Senior Records Manager/Archivist (SRM/A), the Records Manager/Archivist for Operations (RM/AO) is responsible for activities related to management of institutional records and overseeing provision of records center and archives transfer services to University offices, faculty and staff; ensures compliance with University policies; contributes to development of RMS records schedules and procedures; and facilitates the preservation, storage and disposal of inactive records, and other aspects of paper and electronic records management as required. This role is also responsible for providing customer focused service and building positive and constructive relationships with stakeholders by understanding their needs and problems, and providing timely communication and service.Working independently and with a minimum of supervision, the RM/AO continually monitors the efficiency and effectiveness of records management operations including management of records center accounts at the Harvard Depository; training and assisting University staff in understanding University records policy and records management tools; and identifying records for retention or destruction using approved University records schedules, including participating in special records management projects, particularly those related to legacy issues.

The RM/AO assesses and promotes the maintenance of historical records to preserve institutional memory and heritage, including identifying, appraising and facilitating transfer of records that should be preserved at the University Archives. The RM/AO also develops, coordinates, and delivers educational and training content to University staff, faculty and students.The RM/AO collaborates with members of the Collection Development/Records Management departments and other Archives' staff on a variety of projects, and may coordinate or participate on Harvard University Archives (HUA) or Harvard Library teams or committees.Duties and ResponsibilitiesOversees the management and provision of records storage services for University offices, faculty and staff and management of records center accounts at the Harvard Depository. Reviews and resolves problems in order to authorize transfers of institutional records to records storage at the Harvard Depository or to the University Archives.

Communicates records management policies and practices throughout the University in a variety of forums. Trains and assists University staff in understanding University records policy and effective records management techniques.With the advice of the Sr. Records Manager/Archivist, writes, implements, and maintains records management procedures and guidelines.

Assists with the development of general and office-specific records schedules based on administrative, financial, legal, and historical assessments of University records.Advises on operational and compliance responsibilities relating to the lifecycle management of University records regardless of media or format. Performs business process assessments, recommending solutions to records management issues. Identifies records for retention or destruction using approved University records schedules, including identifying records that should be transferred to the University Archives, and participates in special records management projects, particularly those related to legacy issues.

*See more duties and responsibilities in the Additional Information section, below. Basic Qualifications Master’s degree in library science, information science, or information management, with archival or records management studies required.

Minimum 2 years professional experience in a records management or archives environment, preferably in an institutional, university setting. Evidence of current knowledge of laws, regulations, rules and directives applicable to the various record types created and maintained in a university/academic setting, and the ability to research updates to such laws, regulations, rules and directives, along with any trends and “best practices” in the field of records management.Knowledge of computer systems and databases, preferably MS Office applications including Excel and Access. Experience developing and presenting educational sessions and workshops required.Must have a current driver’s license and be willing to drive to offsite meetings and settings.Must be able to regularly lift 40 lb. records storage boxes.

Additional Qualifications Strong analytical and communication/presentation skills and active client-service orientation are essential.Must demonstrate an ability to manage a variety of projects and tasks in a complex and dynamic environment, work in high pressure situations, and work effectively at all levels of the University community. Preferred formal coursework in records management.Experience managing or handling electronic records.Excellent interpersonal and organizational skills evidenced by success in a collaborative environment .Must demonstrate an ability to manage a variety of projects and tasks in a complex and dynamic. environment and work effectively at all levels of the University community.Capacity to thrive in an environment of change.Must be detail-oriented, able to work independently and as part of a team, collaborative, and flexible.Record of service to the profession preferred. Additional Information Duties and Responsibilities continued:With the Senior Records Manager/Archivist and other departments at the University (e.g.

Center for Workplace Development) develops and implements effective training for employees on records management matters.Identifies and promotes the maintenance of historical records to preserve institutional memory and heritage, including assessing with other HUA staff the long-term value of University offices’ records and faculty research data to the University and the Archives, and brings historical archival records into the Archives. Assesses, appraises and facilitates transfer of archival University records to the HUA. Participates in the planning of information systems and applications to ensure that both paper and electronic records are maintained and transferred to the Archives as appropriate.Assists with the retrieval of records, as appropriate, to meet legal requests for documentation, including responses to subpoenas and similar requests for records or information.As necessary, assists the Collection Development Curator/Archivist with packing and preparing personal/historical archives for transfer to the University Archives.At the Harvard Library, our work is enriched by our diverse campus community.

Our unique and wide-ranging abilities, experiences, and perspectives are integral to achieving Harvard University’s mission of excellence in research, teaching, and learning for our patrons, our collections, and our workplace. We believe that an inclusive environment that cultivates and promotes understanding, respect, and collaboration across our diverse workforce enables our success.We encourage individuals with diverse backgrounds, experiences and abilities to apply to be a part of our community of over 700 staff members. Our work with faculty, students and researchers to explore answers to intellectual questions, enduring and new, and to seek solutions to the world’s most consequential problems, requires that we not only reflect, but also champion our diverse society.

Learn more about our contributions to the academic enterprise by visiting us at http://lib.harvard.edu/about-us and about the Harvard University community at http://hr.harvard.edu/why-harvard.The Harvard Library is a proud member of the ACRL Diversity Alliance. Pre-Employment Screening Criminal Education Identity EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation or any other characteristic protected by law.



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Community Archivist

Position Summary The University of North Carolina at Chapel Hill seeks a creative, collaborative, self-motivated, enthusiastic professional for the position of Community Archivist for the Southern Historical Collection. Working closely with the curatorial team of the Southern Historical Collection (SHC), and reporting to the Director of the Collection, the Community Archivist will serve as project manager and coordinator for a Mellon Foundation grant that services the Collection’s existing and prospective community archive projects.

The Community Archivist will manage a small team, document the community-driven methodology, facilitate relationships with peer practitioners and community liaisons, and develop tools and programs for community-driven archives. The Community Archivist will articulate the community-driven philosophy to all project stakeholders including but not limited to community members, library staff, and other partners. The Community Archivist will participate in Library-wide initiatives and serve on committees and task forces.

This position will require occasional travel. SHC collections and programs enable users to derive meanings from the Southern past and to support the University’s mission of teaching, research, and service. The SHC welcomes professional, student, and public researchers from around the world to conduct research in an atmosphere that encourages intellectual exploration and exchange, and supports an extensive program of ongoing digitization and online delivery of its collections.

Educational Requirements ALA-accredited master’s degree in library or information science, or a related advanced degree. Qualifications and Experience Required ALA-accredited master’s degree in library or information science, or a related advanced degree. Two years’ of professional experience in an archive or special collections environment.

Demonstrated understanding of the principles that dictate archival appraisal, description, and reference as well as interest or experience in applying these principles in a community-driven archival framework. Demonstrated adaptability and flexibility, as well as willingness to adjust to job duties as changes in technology and user needs dictate. Excellent oral and written communication skills.

Demonstrated project management experience, excellent time management skills and demonstrated ability to meet multiple deadlines in an evolving environment.

Demonstrated ability to work effectively and collaboratively with colleagues, students, faculty, researchers, and community members. Preferred Relevant managerial and or supervisory experience.

Comfort with new digital and social media tools. Strong commitment to public service, particularly to working with underrepresented communities. Experience in the acquisition of manuscript, archival, or other special collections, including working with collection donors.

Demonstrated instruction skills. Experience in library, scholarly, or community programming, particularly in collaborative teams for events and visiting groups. Demonstrated experience with technologies used to describe, discover, provide access to, and promote the use of historical resources.

Experience in fundraising, donor cultivation and stewardship, and grant writing and administration. Special Instructions For a more detailed vacancy announcement, please visit: http://library.unc.edu/personnel/employment/ A minimum of three references are required upon application submission. Office of Human Resources Contact Information If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to employment@unc.edu Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

Position Type: Permanent Staff (EHRA NF) Department: University Library-550501 Working Title: Community Archivist Appointment Type: EHRA Non-Faculty Instructional Position Posting Category: Libraries Full Time/Part Time?: Full-Time Permanent Hours per Week: 40 Vacancy ID: NF0002464 Position ID: 20020853 Posting Open Date: 04/04/2017 Open Until Filled: Yes Proposed Start Date: 06/01/2017 Department Contact Name and Title: Freda McClain, HR Specialist Department Contact Telephone or Email: freda_mcclain@unc.edu



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Assistant Archivist For Public Services

Description The Hoover Institution Library & Archives at Stanford University are seeking a knowledgeable, dynamic, innovative, and service oriented professional for the position of Assistant Archivist for Public Services. The appointment is for an initial two-year limited term, with the possibility of renewal. This is a career track position. About Stanford University's Hoover Institution: The Hoover Institution on War, Revolution, and Peace is a public policy research center devoted to the advanced study of economics, politics, history, and political economy—both domestic and foreign—as well as international affairs. Founded in 1919 by Herbert Hoover before he became the thirty-first president of the United States, the Institution began as a repository of historical material gathered at the end of World War I. The library and archives have grown to be among the largest private repositories of documents on twentieth-century political and economic history. Over time the Institution expanded its mission from collecting archival material to conducting advanced research on contemporary history and economics and applying this scholarship to current public policy challenges. With its eminent scholars and world-renowned library and archives, the Hoover Institution seeks to improve the human condition by advancing ideas that promote economic opportunity and prosperity, while securing and safeguarding peace for America and all humanity. *


JOB PURPOSE:* The Assistant Archivist for Public Services is responsible for providing access to the holdings of the Hoover Institution Archives by managing the archives reading room and overseeing all reference related operations. CORE DUTIES:* * Manage reference operations, develop reference procedures, and maintain reading room rules and security.

  • Introduce a wide variety of individuals and groups to the archival collections and services.

  • Provide research assistance on-site and remotely and instruction on proper handling of archival materials.

  • Supervise front desk staff and registration operations.

  • Assist with oversight of circulation operations, including training of staff and students for reading room related tasks such as staffing the reading room desk and paging materials.

  • Oversee duplication orders, permissions to publish, and copyright issues.

  • Help to build and increase access to the archival collections.

  • Describe and promote the archival collections through blog posts, online research guides, and other platforms.

  • Coordinate the research assistance program, including the recruiting and training of research assistants.

  • Collect and maintain statistics, reports, and other metrics on various aspects of departmental operations and services.

  • Engage in the process, through demonstrated knowledge of the underlying architecture, of implementing new technologies and standards.

  • Collaborate with the Hoover Librarian to coordinate reference related services.

  • Collaborate with other departmental units to prioritize and promote description, preservation, exhibition, digitization, and collection development activities.

  • Collaborate with Hoover curators, the Assistant Archivist for Outreach and Communication, and Stanford and other faculty to organize course-specific classes for undergraduate and graduate students on the use of primary sources and techniques of archival research.

  • Conduct tours of the archives and presentations of archival materials for Hoover and Stanford staff, potential donors, and a variety of visitors.

  • Liaise with other Hoover and Stanford departments and faculty to promote the use of the collection, assist with conference and exhibition preparation, and participate in a variety of outreach events.

  • Contribute to institutional initiatives and projects. * * Other duties may also be assigned. ## Qualifications MINIMUM REQUIREMENTS:

Education and Experience: Advanced Degree in Library Science or a relevant academic discipline with an archival concentration, and two or more years of work experience in a large manuscript or archival repository or a combination of education and relevant experience.

Knowledge, Skills, and Abilities: * Established understanding of the principles of archival theory, practice, standards, and proper handling of materials.

  • Advanced subject knowledge of twentieth and twenty-first century world history.

  • Demonstrated ability to work collegially as a team member, as well as independently.

  • Considerable judgment, discretion, and initiative.

  • Superb written, verbal, and interpersonal communication skills.

  • Experience in training and directing the work of staff and students in public services.

  • Commitment to planning, implementing, and assessing user-centered services.

  • Ability to analyze, learn, and implement evolving technologies.

  • Strong foundation in intellectual property issues related to archives and special collections.

  • Commitment to archival public service, including a keen interest in promoting the use and appreciation of archival materials.

  • Competence in at least one foreign language (Russian, German, French, Spanish, Polish, Chinese) desired. PHYSICAL REQUIREMENTS:* * Sit a great deal of the time; perform desk-based computer tasks.

  • Frequently twist/bend/stoop/squat, grasps lightly/fine manipulation, grasp forcefully, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 15 pounds.

  • Occasionally stand/walk, reach/work above shoulders, writing by hand, kneel/crawl, climb (ladders, scaffolds, or other). * Occasionally use a telephone, operate hand controls.

  • Must be able to push and maneuver a fully loaded cart weighing up to 650 pounds that requires an initial push force up to 50 pounds. * *Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. __

WORKING CONDITIONS: * May work in confined spaces and at heights 4-10 feet; be exposed to dust and mold. WORK STANDARDS: * Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu. *The Hoover Institution at Stanford University is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law. * Job: Library Location: Hoover Institution Schedule: Full-time Req ID: 75367 Job Grade: 1782

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Supervisory Archivist

Job Overview


Job Overview


Summary


About the Agency

This position serves as the Head, Preparation Section, within the Manuscript Division of the Collections and Services Directorate. The incumbent reports directly to the Assistant Chief and is a key member of the administrative and supervisory staff of the Manuscript Division, which holds more than 63 million processed documents relating to American history and culture. The incumbent works highly independently, exercising judgment, making immediate decisions, and taking necessary actions in directing a group of employees in key areas of performance, including the organization, arrangement, and description of archival materials; handling and/or declassification of national security classified documents; digitization of collections; development of online access services; collection security and maintenance; and consultation and liaison services.

This position requires the ability to obtain and maintain a top security clearance and occasional Saturday service in Manuscript Reading Room.

The position description number for this position is 361106.

The salary range indicated reflects the locality pay adjustments for the Washington, D.C., Metropolitan area.

The incumbent of this position will work a flextime work schedule.

This is a supervisory, non-bargaining unit position.

Relocation expenses will not be authorized for the person(s) selected under this vacancy announcement.


Duties


Plans and directs the work of the Preparation Section

. Serves on the division's administrative team, ensuring coordination between the Preparation Section and other units. Works closely with the Assistant Chief on administration and establishment of long-range goals and objectives for the division.

Recommends actions affecting budgets, staff, and space. Develops Requests for Proposals (RFP), works with the Contracts Office toward contract awards, and provides oversight of contractors' performance. Participates in the development of grant proposals to foundations and individuals, and engages in personal contacts with potential Library donors.

Supervises a group of employees performing work up to the GS-13 level. Provides administrative and technical supervision relative to the staff supervised.

Plans work to be accomplished by the section, sets and adjusts short-term priorities, and prepares schedules for completion of work; assigns work to staff based on priorities, selective consideration of the difficulty and requirements of assignments, and the capabilities of employees. Establishes guidelines and performance expectations for staff and clearly communicates these through the formal employee performance management system. Resolves informal complaints and grievances.

Recommends appointment, promotion, or reassignment and develops work improvement plans, recommending personnel actions as necessary. Effects minor disciplinary measures, such as warnings and reprimands, recommending other action in more serious cases. Reviews and approves or disapproves leave requests and certifies time and attendance records for staff.

Makes both long-range plans and develops specific strategies for processing, bibliographic and inventory control, archival description, digitization, and collectionmanagement. In so doing, identifies and integrates technical, financial and administrative factors of external program issues that have an immediate bearing on the work of the section (e.g., Library-wide Annual Performance Goals relating to arrearage reduction and digitization); adjusts immediate and long-range goals, objectives, plans, and schedules to meet changes in resources; determines project or program segments to be initiated, dropped, or curtailed; determines resources to devote to each of the various concurrent projects; and participates in developing technical proposals for outside funding.

Sets priorities for processing projects and levels of arrangement and description through an expert knowledge of the cultural and historical value of materials, information technology systems, and divisional legal and administrative obligations. Seeks the optimum mix of reduced operating costs and assurance of program effectiveness, including the introduction of more efficient procedures (e.g., More Product, Less Process) and the increased use of technology.

Supervises the receipt of manuscript collections acquired through gift, deposit, transfer, exchange, copyright, and purchase. Works with the specialists, Chief, and Assistant Chief to assure that out-of-scope acquisitions are rejected or transferred to appropriate units.

Maintains close control over the quality of accessioning, physical organization and description, cataloging, and digitization of collection materials. Serves as the officer in charge of the preparation of registers, indexes, and other finding aids and controls developed in the division.

Provides editorial review of the section's written work product. Has direct responsibility for the accuracy and consistency of all inventory, cataloging, and indexing controls produced by the division whether for internal use or wider distribution.

Works with the Assistant Chief, Head of Reference and Reader Services, and the Classified Documents Officer in developing and implementing policies and procedures for the processing, declassification, and researcher use of government classified materials. In pursuing these duties, must qualify for top security clearance.

Develops and implements plans and policies for the preservation and physical security of the division's collections and space. Ensures the security of collections in transit between the division and its offsite storage facilities, including the safe transport of materials and the required tracking for circulation to onsite users. Provides oversight of materials sent for conservation treatment.

Maintains the official statistical records of materials received and processed, and prepares monthly, quarterly, and annual reports of the work accomplished in the Preparation Section.

Serves as the official spokesperson for the division and for the Library on matters relating to archival organization and description of classified and unclassified materials.

Job Requirements


Job Requirements


Key Requirements


Qualifications


Applicants must have had progressively responsible experience and training sufficient in scope and quality to furnish them with an acceptable level of the following knowledge

, skills, and abilities to perform the duties of the position without more than normal supervision.

Ability to lead and supervise a diverse workforce.



Ability to coordinate projects and set priorities.



Knowledge of library archival records and collections management processes and procedures.



Knowledge of automated tools, technologies, and metadata standards, such as integrated library systems, digital curation applications, and general office software, to support archival functions.



Ability to provide consultation or liaison duties.



Ability to provide research and reference services.



Ability to communicate in writing.



Ability to communicate effectively other than in writing.

The Supervisor leads his/her staff toward meeting the Library’s vision, mission, and goals by acting decisively, leveraging diversity and inclusiveness, demonstrating flexibility and resilience, fostering continuous improvement and innovation, and fostering integrity and honesty. To view the Library’s Supervisory Core Competencies click the following link:


Security Clearance


Public Trust

  • Background Investigation

Additional Information


Additional Information


What To Expect Next


Please review our evaluation process under Evaluation. You may check the status of your application for this position at any time by logging onto the USAJOBS "My USAJOBS" tab and clicking on "My Applications." You will receive final notification via e-mail when the vacancy has been filled.


BENEFITS


Review our benefits


Other Information


Although it is the Library's policy to afford the maximum pay benefit to employees when setting rates of pay, a new appointee who has had no previous Federal service will generally be paid the minimum step of the grade.

The Library of Congress is an equal opportunity employer. All who meet the eligibility requirements are encouraged to apply.

Applicants must submit a complete application package that is received by the closing date of this announcement.

This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis.

Applicants with disabilities may be considered under special hiring procedures and must submit an appropriate certificate of disability when applying for this position. The certificate of disability must verify that the applicant has a severe disability and may be issued by a State Vocational Rehabilitation Office, a Disability Services or Career Services Office of the applicant's college or university, or the Department of Veterans Affairs.

The date of certification must be within three (3) years of the vacancy closing date and must be submitted with your application. For more information contact the Library's Office of Equal Employment Opportunity and Diversity Programs at or email . FAILURE TO SUBMIT YOUR CERTIFICATION WILL CAUSE YOUR APPLICATION TO NOT BE CONSIDERED UNDER THE SELECTIVE PLACEMENT PROGRAM.

The Library of Congress is the national library of the United States and is part of the Legislative Branch of the Federal government. As such, all positions are in the excepted service.

Appointment/retention is subject to a favorable evaluation of an appropriate personnel security/suitability investigation.

The Library reserves the right to fill a lesser or greater number of vacancies indicated during the life of this vacancy announcement.

Initial appointments, permanent or indefinite, to the Library of Congress require completion of a one-year probationary period. In addition, per Library of Congress Regulation 2010-12, an appointee or internal selectee is subject to a one-year supervisory probationary period, if this is his/her first supervisory/managerial position at the Library.

The selected applicant may be required to file a financial disclosure statement with the House of Representatives, U.S. Congress, in accordance with the provisions of Public Law 95-521, Ethics in Government Act of 1978.

Are you a veteran? Please indicate the type of veterans' preference you are claiming in your application materials and/or applicant profile and provide the appropriate supporting documentation to validate your claim. Those applying for 5-point preference must submit Member Copy 4 of your DD 214.

Those applying for 10-point preference must fill out an SF-15 (click here for the form) and provide the required documentation listed on the back of the form. If required supporting documentation is not attached, Veterans' Preference will not be considered in the application process.

For more information regarding eligibility requirements, please see the Library of Congress Merit Selection Plan, Section X.D, at:

This job originated on For the full announcement and to apply, visit Only resumes submitted according to the instructions on the job announcement listed at will be considered.

Salary Range: $112,021.00 to $145,629.00 / Per Year

  • Series & Grade:* GS-1420-14/14

Promotion Potential: 14

Supervisory Status: Yes

  • Who May Apply:* Anyone may apply
  • By law, employment at most U.S. Government agencies, including the Library of Congress, is limited to U.S. citizens. However, non-citizens may be hired, provided that other legal requirements are met and the Library determines there are no qualified U.S. citizens available for the position.

Control Number: 472905600

Job Announcement Number: VAR000079



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Special Collec Archivist I

This is a limited term position for 3 years. The Archivist I will be a member of the project team responsible for processing the Frank Gehry Papers.

Documenting the developmental stage of this Pritzker Prize-winning architect's career, the archive includes drawings, project records, models, correspondence, photographic material, and ephemera relating to 283 projects designed between 1954 and 1988. Duties will include physically processing and arranging the material according to archival best practices; contributing to the online finding aid in compliance with national standards; consulting regularly with the processing team, and with colleagues throughout the GRI as appropriate; writing blog posts and participating in outreach activities related to the collection.

  • Applies advanced knowledge of archival standards and best practices for archival arrangement and description

  • Makes decisions regarding storage and preservation of collection material + Provides guidance to junior members of the processing team + Undertakes special projects as assigned + MLIS from an ALA-accredited program or an advanced degree in architecture, architectural history or a related field + May require advanced subject, language, and/or technical expertise + Knowledge of standards such as DACS, EAD, LCSH, AAT + Experience with ArchivesSpace, Archivists' Toolkit or other collection management systems preferred + Experience handling architectural materials preferred + Strong written and verbal communication skills + Attention to detail + Ability to work both independently and collaboratively + Ability to meet deadlines and apply policies and procedures consistently + Ability to ascend and descend industrial ladders + Ability to lift and move 40 pounds + Means of transportation to work sites at both the Getty Center in Brentwood and the Getty’s off-site warehouse in Valencia, approximately 30 miles to the north Requisition Number: 2017-2958 Salaried/Hourly: Salaried Program/Department:

    GRI - 0420-Collections Management External Company Name: J. Paul Getty Trust, The External Company URL: www.getty.edu

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Assistant University Archivist

Job Description: Brown University seeks an experienced, innovative, collaborative, and service-oriented individual for the position of Assistant University Archivist. Reporting to the University Archivist, the Assistant University Archivist will participate in all aspects of University Archives & Manuscripts with a focus on supervision, acquisitions, arrangement and description, exhibits, technology, and digital projects. RESPONSIBILITIES + Appraise, acquire, accession, and preserving University Archives records.

  • Arrange and describe University Archives records and create and update online finding aids.

  • Supervise staff, interns, and student employees.

  • Manage metadata for University Archives & Manuscripts collections in its collection management system, online catalog, and related databases.

  • Develop and manage projects and workflow related to digitized and born-digital collections.

  • Provide reference and reproduction services to members of the Brown community and outside researchers.

  • Participate in the development of programs and exhibits that promote the objectives and contribute to the vision and mission of the library and University.

  • Participate in social media and website development for University Archives.

  • Generate reports and statistics for University Archives & Manuscripts.

  • Serve on University and Library committees.

  • Participate in professional associations and activities. QUALIFICATIONS Required: + Master’s degree from an ALA accredited school of library and information science, preferably with a concentration in archives or some advanced training in archives, manuscripts, and special collections.

  • Minimum of four years of experience in an archives or special collections environment.

  • Minimum of two years of experience.in an administrative position that includes successful management and supervision of staff.

  • Advanced proficiency with standards for archival description such as MARC, EAD, DACS, and EAC-CPF.

  • Familiarity with current developments in archival processing procedures.

  • Experience with archival database management systems (e.g. Archivists’ Toolkit or ArchivesSpace) and online library catalogs (Millennium or other library catalogs).

  • Experience in digitization and understanding of metadata formats (MODS and METS).

  • Advanced computer skills, including database literacy (FileMaker Pro or other database management software).

  • Excellent communication and interpersonal skills.

  • Ability to work creatively in a rapidly changing complex environment and to set priorities.

  • Ability to work independently, communicate effectively, and work in a team.

  • Demonstrated commitment to diversity and understanding of the contributions a diverse workforce bring to the workplace. Preferred:

  • Experience with record retention policies and schedules.

  • Experience with preservation techniques.

  • Experience providing reference services. All offers of employment are contingent upon a criminal background check and education verification satisfied to Brown. Recruiting Start Date: 2017-04-11-07:00 Job Posting Title: Assistant University Archivist Department: University Library Grade: Grade 10 Worker Type: Employee Worker Sub-Type: Regular Time Type: Full time Scheduled Weekly Hours: 37.5 Submission Guidelines: Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application. Still Have Questions? If you have any questions you may contact employment@brown.edu. EEO Statement: Brown University is an E-Verify Employer. Brown University is committed to fostering a diverse and inclusive academic global community; as an EEO/AA employer, Brown considers applicants for employment without regard to, and does not discriminate on the basis of, gender, sex, sexual orientation, gender identity, national origin, age, race, protected veteran status, disability, or any other legally protected status. Welcome! Founded in 1764, Brown is a leading institution for education, discovery, and global intellectual progress as well as one of the largest employers in Rhode Island. Working at Brown brings more than just a paycheck and generous benefits; it offers an opportunity to contribute to a greater good. Join us in supporting the pursuit of knowledge and individual growth that defines higher education and enriches our community. Additional Information: Salaries for new hires at Brown usually fall between the minimum and midpoint of the salary range for the position grade. More information about our salary ranges can be found here. Attachments: Attachments are required for your job application at Brown. Please attach your resume, cover letter, letter(s) of reference or other application details for review as part of your application to Brown University. Questions Submitting Your Application: If you have questions about submitting your application, please contact employment@brown.edu.

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Archivist

SEARCH, a leading nationwide and global provider of cultural resources services to government and commercial customers, is continuously seeking top talent in the cultural resource management industry. As a full service company, SEARCH offers a multidisciplinary integration of our five divisions: Archaeology, Maritime Archaeology, Architectural History, History and Archives, and Heritage Design.

SEARCH has an immediate opening for a full time experienced and certifiedArchivist to join our team. The Archivist will be responsible for carefully processing, arranging, inventorying and preserving collections, including paper and digital photographs, negatives, newspapers, magazines, maps and oversized items, using collections management best practices. Candidates must be independent and project-focused, detail-oriented and organized, and able to work competently on simultaneous tasks while meeting multiple deadlines. This position will require working in a team environment, working independently, and working closely with clients and/or their representatives.

The position will be based in Springfield, VA, and may include limited overnight travel to collections, museums, curation facilities, and laboratories regionally.

Key responsibilities of this role will include:

  • Maintaining the highest professional image for our clients, co-workers, media, and the general public;
  • Exercising independent judgment, discretion, and decision-making on behalf of the company for the benefit of clients and co-workers;
  • Collections records management, including:
    • Developing, monitoring and updating data;
    • Report generation, including Total Records and Information Management (TRIM) Context reports, or other products with a listing of collections in the archives; and
    • Development of finding aids and quick reference tools for collections;
  • Implementing processing procedures which permit efficient and continued control over specific groups of records/collections undergoing processing;
  • Creating archival procedures related to collections, reference, preservation, instructions, procedures, and correspondence;
  • Assisting in arranging the physical collection for accessibility;
  • Manage time and tasks independently, meeting deadlines with accuracy and completeness; and
  • Other tasks on a project or as-needed basis.

In Word or as a PDF, please send a cover letter with a description of your archival experience which also lists a minimum of two professional references, your resume/CV, and dates of your availability. SEARCH will contact professional references and treat all employment inquires with discretion.

Candidates must be eligible to work in the United States and able to obtain a Top Secret government security clearance. The chosen candidate will be required to successfully complete a pre-employment drug test and a criminal background check, including DMV.

SEARCH offers a competitive compensation package with strong health and wellness and retirement plans. SEARCH may offer relocation assistance for the right candidate.

For more information on SEARCH, please visit www.searchinc.com and follow us on Facebook or Instagram.

SEARCH is strongly committed to creating a diverse and inclusive environment where a variety of backgrounds, cultures, orientations, ideas, and talents can flourish.

SEARCH is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

SEARCH is an Affirmative Action Employer and a Drug-Free Workplace.

Requirements

To perform this position successfully, qualified candidates should have the following:

  • Ability to acquire and willingness to undergo TOP SECRET government security clearance;
  • Master’s Degree in Museum Studies, Collections/Archives Management, Library Science, History, or other related discipline with a collections/archives management or museum studies concentration;
  • Certification as an archivist
  • Minimum of six (6) years of total experience in history, archival science, information management or related fields;
  • Minimum of five (5) years’ experience working with archival collections with demonstrated experience with processing, appraisal, reference service, and the creation of finding aids and archival metadata;
  • Experience with current electronic records management software, preferably TRIM;
  • Extensive experience with Microsoft Office Suite, particularly Excel and Access;
  • Extensive experience with Adobe Acrobat, including document conversion and development;
  • Strong written and oral communication skills; and
  • Ability to lift and move 40 pound box and climb up and down ladders.

Previous experience in a Federal Government setting or government contractor, and archivist certifications are highly desired.

Benefits

We offer a great benefits package to those who come aboard with us!

SEARCH Compensation and Benefits include:

  • Competitive Salary
  • Per Diem (for overnight travel)
  • SEARCH-subsidized Group Health Insurance (including Medical, Dental, and Vision coverage)
  • SEARCH-provided Short-Term Disability Insurance
  • SEARCH-provided Long-Term Disability Insurance
  • SEARCH-provided Group Term Life Insurance
  • Voluntary Life Insurance
  • Employee Assistance Program
  • Emergency Travel Assistance
  • Generous 401(k) Retirement Plan
  • Paid Holidays (10)
  • Paid Time Off (PTO)
  • Merit-Based Raises, Bonuses, and Promotions

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Supervisory Archivist

Job Overview

Summary

This position serves as the Head, Preparation Section, within the Manuscript Division of the Collections and Services Directorate. The incumbent reports directly to the Assistant Chief and is a key member of the administrative and supervisory staff of the Manuscript Division, which holds more than 63 million processed documents relating to American history and culture. The incumbent works highly independently, exercising judgment, making immediate decisions, and taking necessary actions in directing a group of employees in key areas of performance, including the organization, arrangement, and description of archival materials; handling and/or declassification of national security classified documents; digitization of collections; development of online access services; collection security and maintenance; and consultation and liaison services.

This position requires the ability to obtain and maintain a top security clearance and occasional Saturday service in Manuscript Reading Room.

The position description number for this position is 361106.

The salary range indicated reflects the locality pay adjustments for the Washington, D.C., Metropolitan area.

The incumbent of this position will work a flextime work schedule.

This is a supervisory, non-bargaining unit position.

Relocation expenses will not be authorized for the person(s) selected under this vacancy announcement.

Duties

Plans and directs the work of the Preparation Section. Serves on the division's administrative team, ensuring coordination between the Preparation Section and other units.

Works closely with the Assistant Chief on administration and establishment of long-range goals and objectives for the division. Recommends actions affecting budgets, staff, and space. Develops Requests for Proposals (RFP), works with the Contracts Office toward contract awards, and provides oversight of contractors' performance. Participates in the development of grant proposals to foundations and individuals, and engages in personal contacts with potential Library donors.

Supervises a group of employees performing work up to the GS-13 level. Provides administrative and technical supervision relative to the staff supervised.

Plans work to be accomplished by the section, sets and adjusts short-term priorities, and prepares schedules for completion of work; assigns work to staff based on priorities, selective consideration of the difficulty and requirements of assignments, and the capabilities of employees. Establishes guidelines and performance expectations for staff and clearly communicates these through the formal employee performance management system. Resolves informal complaints and grievances.

Recommends appointment, promotion, or reassignment and develops work improvement plans, recommending personnel actions as necessary. Effects minor disciplinary measures, such as warnings and reprimands, recommending other action in more serious cases. Reviews and approves or disapproves leave requests and certifies time and attendance records for staff.

Makes both long-range plans and develops specific strategies for processing, bibliographic and inventory control, archival description, digitization, and collectionmanagement. In so doing, identifies and integrates technical, financial and administrative factors of external program issues that have an immediate bearing on the work of the section (e.g., Library-wide Annual Performance Goals relating to arrearage reduction and digitization); adjusts immediate and long-range goals, objectives, plans, and schedules to meet changes in resources; determines project or program segments to be initiated, dropped, or curtailed; determines resources to devote to each of the various concurrent projects; and participates in developing technical proposals for outside funding.

Sets priorities for processing projects and levels of arrangement and description through an expert knowledge of the cultural and historical value of materials, information technology systems, and divisional legal and administrative obligations. Seeks the optimum mix of reduced operating costs and assurance of program effectiveness, including the introduction of more efficient procedures (e.g., More Product, Less Process) and the increased use of technology.

Supervises the receipt of manuscript collections acquired through gift, deposit, transfer, exchange, copyright, and purchase. Works with the specialists, Chief, and Assistant Chief to assure that out-of-scope acquisitions are rejected or transferred to appropriate units.

Maintains close control over the quality of accessioning, physical organization and description, cataloging, and digitization of collection materials. Serves as the officer in charge of the preparation of registers, indexes, and other finding aids and controls developed in the division.

Provides editorial review of the section's written work product. Has direct responsibility for the accuracy and consistency of all inventory, cataloging, and indexing controls produced by the division whether for internal use or wider distribution.

Works with the Assistant Chief, Head of Reference and Reader Services, and the Classified Documents Officer in developing and implementing policies and procedures for the processing, declassification, and researcher use of government classified materials. In pursuing these duties, must qualify for top security clearance.

Develops and implements plans and policies for the preservation and physical security of the division's collections and space. Ensures the security of collections in transit between the division and its offsite storage facilities, including the safe transport of materials and the required tracking for circulation to onsite users. Provides oversight of materials sent for conservation treatment.

Maintains the official statistical records of materials received and processed, and prepares monthly, quarterly, and annual reports of the work accomplished in the Preparation Section.

Serves as the official spokesperson for the division and for the Library on matters relating to archival organization and description of classified and unclassified materials.

Job Requirements

Key Requirements

Qualifications

Applicants must have had progressively responsible experience and training sufficient in scope and quality to furnish them with an acceptable level of the following knowledge, skills, and abilities to perform the duties of the position without more than normal supervision.

Ability to lead and supervise a diverse workforce.

Ability to coordinate projects and set priorities.

Knowledge of library archival records and collections management processes and procedures.

Knowledge of automated tools, technologies, and metadata standards, such as integrated library systems, digital curation applications, and general office software, to support archival functions.

Ability to provide consultation or liaison duties.

Ability to provide research and reference services.

Ability to communicate in writing.

Ability to communicate effectively other than in writing.

The Supervisor leads his/her staff toward meeting the Library’s vision, mission, and goals by acting decisively, leveraging diversity and inclusiveness, demonstrating flexibility and resilience, fostering continuous improvement and innovation, and fostering integrity and honesty. To view the Library’s Supervisory Core Competencies click the following link: .
Security Clearance

Public Trust - Background Investigation

Additional Information

What To Expect Next

Please review our evaluation process under Evaluation. You may check the status of your application for this position at any time by logging onto the USAJOBS "My USAJOBS" tab and clicking on "My Applications." You will receive final notification via e-mail when the vacancy has been filled.

BENEFITS

Other Information

Although it is the Library's policy to afford the maximum pay benefit to employees when setting rates of pay, a new appointee who has had no previous Federal service will generally be paid the minimum step of the grade.

The Library of Congress is an equal opportunity employer. All who meet the eligibility requirements are encouraged to apply.

Applicants must submit a complete application package that is received by the closing date of this announcement.

This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis.

Applicants with disabilities may be considered under special hiring procedures and must submit an appropriate certificate of disability when applying for this position. The certificate of disability must verify that the applicant has a severe disability and may be issued by a State Vocational Rehabilitation Office, a Disability Services or Career Services Office of the applicant's college or university, or the Department of Veterans Affairs.

The date of certification must be within three (3) years of the vacancy closing date and must be submitted with your application. For more information contact the Library's Office of Equal Employment Opportunity and Diversity Programs at or email . FAILURE TO SUBMIT YOUR CERTIFICATION WILL CAUSE YOUR APPLICATION TO NOT BE CONSIDERED UNDER THE SELECTIVE PLACEMENT PROGRAM.

The Library of Congress is the national library of the United States and is part of the Legislative Branch of the Federal government. As such, all positions are in the excepted service.

Appointment/retention is subject to a favorable evaluation of an appropriate personnel security/suitability investigation.

The Library reserves the right to fill a lesser or greater number of vacancies indicated during the life of this vacancy announcement.

Initial appointments, permanent or indefinite, to the Library of Congress require completion of a one-year probationary period. In addition, per Library of Congress Regulation 2010-12, an appointee or internal selectee is subject to a one-year supervisory probationary period, if this is his/her first supervisory/managerial position at the Library.

The selected applicant may be required to file a financial disclosure statement with the House of Representatives, U.S. Congress, in accordance with the provisions of Public Law 95-521, Ethics in Government Act of 1978.

Are you a veteran? Please indicate the type of veterans' preference you are claiming in your application materials and/or applicant profile and provide the appropriate supporting documentation to validate your claim.

Those applying for 5-point preference must submit Member Copy 4 of your DD 214. Those applying for 10-point preference must fill out an SF-15 (click for the form) and provide the required documentation listed on the back of the form. If required supporting documentation is not attached, Veterans' Preference will not be considered in the application process.

For more information regarding eligibility requirements, please see the Library of Congress Merit Selection Plan, Section X.D, at: .

This job originated on . For the full announcement and to apply, visit . Only resumes submitted according to the instructions on the job announcement listed at will be considered.



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