Benefits Administrator Job Description Sample
At Kia, we're creating award-winning products and redefining what value means in the automotive industry. It takes a special group of individuals to do what we do, and we do it together.
Our culture is fast-paced, collaborative, and innovative. Our people thrive on thinking differently and challenging the status quo. We are creating something special here, a culture of learning and opportunity, where you can help Kia achieve big things and most importantly, feel passionate and connected to your work every day.
Kia provides team members with competitive benefits including 100% premium paid medical, dental and vision coverage for you and your dependents, 401(k) plan matching of 100% up to 6% of the salary deferral, and time off starting at 14 days per year. Kia also offers company lease and purchase programs, company-wide holiday shutdown, paid volunteer hours, and premium lifestyle amenities at our corporate campus in Irvine, California.
The Benefits Specialist applies knowledge of benefit regulations, concepts, practices and procedures as well as knowledge of company policies in the administration of the company sponsored benefit program. This position is responsible for supporting the administration of team member benefit programs, including but not limited to the group health plans, life/disability insurance, 401(k) plan, workers' compensation and ADA/leaves of absence. The benefits specialist partners with the benefits consultant and benefit program vendors to ensure successful benefit program management.
Support the KMA benefit program operations by assisting team members with enrollment, program questions and wellness program administration.
Coordinate and administer ADA/leaves of absence
Administer Workers' Compensation program
Bachelor's degree or equivalent work experience required.
SHRM-CP is a plus.
Minimum 4+ years of years of benefits administration experience required.
Directly Related Experience
Minimum 4+ years of years of benefits administration experience required.
Intermediate knowledge of laws and regulations that govern benefits administration (e.g. FLMA, CFRA, ADA, §125, DOL, IRS guidelines and requirements, and workers' compensation.)
Strong background working with various leaves of absences and work accommodations.
Effective communicator with all levels including executives/senior management.
Proactive approach and collaborative attitude with HR department team members and management.
Ability to read, analyze and interpret benefits and financial reports and other legal documents.
Ability to effectively present information to team members and other related groups in an individual or group setting.
Proficient with Microsoft Office Suite – Outlook, Excel, PowerPoint
Adapting to Change
Championing Customer Needs
Delivering High Quality Work
Equal Employment Opportunities
KMA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, ancestry, national origin, sex, including pregnancy and childbirth and related medical conditions, gender, gender identity, gender expression, age, legally protected physical disability or mental disability, legally protected medical condition, marital status, sexual orientation, family care or medical leave status, protected veteran or military status, genetic information or any other characteristic protected by applicable law. KMA complies with applicable law governing non-discrimination in employment in every location in which KMA has offices. The KMA EEO policy applies to all areas of employment, including recruitment, hiring, training, promotion, compensation, benefits, discipline, termination and all other privileges, terms and conditions of employment.
Disclaimer: The above information on this job description has been designed to indicate the general nature and level of work performed by employees within this classification and for this position. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
Job Segment: HR, Compensation, Program Manager, Workers Compensation, Human Resources, Automotive, Management
AT A GLANCE
Legrand has an exciting opportunity for a Benefits Administrator to join the LNA team in West Hartford, CT. Responsible for supporting HR team, employees, and managers in a wide variety of benefits analysis and administration.
WHAT WILL YOU DO?
Maintain and administer company-wide employee benefit programs, including Group Health, retirement plans, disability and life insurance programs Interface with vendors to improve processes and service levels Respond to employees, HR representatives and retirees with questions on benefits. Provides support to both employees and HR team in benefits administration. Assists employees with benefits issues, mid-year changes, new employee benefits and related requirements. Updates employee benefit enrollments in vendor systems and HRIS, and administers FMLA and STD leave requests. Creates queries, standard reports, and ad hoc reports to provide data for a variety of internal reporting requirements and HR projects and activities as it relates to benefits. Supports internal communication processes by creating and distributing messages from benefits to employees via email and/or paper and electronic postings. Performs other similar and related duties as required
Bachelors Degree preferred in Human Resource Management or Business Administration. Benefits Administration work experience in lieu of education will be considered.
1 year experience in administration of benefit programs and working knowledge of health and welfare benefits required.
Must have exceptional people skills and be able to interact with employees at all levels, as well as vendors and suppliers, in a professional and straightforward manner.
Must be detail oriented and able to effectively handle multiple projects concurrently.
Excellent communications skills, including written and verbal communication.
Must be highly collaborative and able to work in a team based environment.
Strong computer skills, proficient with word processing and presentation software, e-mail and meeting management software. Ability to use internet and web based resources efficiently and effectively.
Must know or be able to acquire advanced analytical skills and proficiency in the use of analytical tools such as Excel spreadsheets.
Every single day, Legrand brings power, light and data to millions of spaces around the world. Legrand is a global, publicly-traded company listed on the Euronext (Legrand SA EPA: LR) with 36,000 employees worldwide, a market cap of $16B, revenue of more than $5 billion, with products sold in 180 countries. Legrand is listed on the Forbes Global 2000 as one of the world's best employers. For more information, visit legrand.com.
About Legrand North and Central America
Legrand North and Central America (LNCA) employs over 5,000 associates in 60 locations, working in 6 product categories (Electrical Wiring Systems, Building Control Systems, AV, Data Communications, Power Distribution and Control, and Lighting). LNCA offers comprehensive medical, dental and
The Benefits Administrator will support the day to day operations related to the administration of the company's retirement, pension, and group insurance plans.
Handle inquiries and complaints to ensure quick, equitable, courteous resolution for various employee benefit programs, such as group insurance, life, medical and dental, accident and disability, insurance, pensions, and retirement
Assist in performing liaison functions with internal partners and third party vendors relative to coverage and eligibility data
Maintain and update vendor databases
Develop and prepare communications to employees about benefit programs, procedures, claims and other government mandated disclosures
Maintain data integrity and business controls for frozen pension plan
Generate benefits-related reports from HRIS system
Provide the technical support, test system functionality and work with end users to provide system support and troubleshoot system problems.
Assists with benefit plan audits and filings
Special projects as needed
BA/BS degree required
2-3 years' minimum of Human Resources benefits experience
Demonstrated ability to maintain confidentiality of sensitive information
Strong attention to detail
Strong oral and written communication skills
Effectively communicate with people in potentially stressful situations
Strong ability to consistently meet deadlines
Proficiency in Microsoft Office with advanced Excel
Strong technical aptitude for learning systems
Are you a dynamic individual with the ability to be agile, collaborate and take initiative to seek creative opportunities?
Do you enjoy working with others on initiatives that build meaningful and long-lasting results?
If so, we're looking for someone like you to join our team at APL.
We are seeking an individual who will be responsible for the regulatory compliance and ongoing administration of the Laboratory's health and welfare benefits acting as subject matter expert to others on the team. You will contributor in developing, designing and implementing Health and Welfare programs at APL.
As APL's Benefits Administrator...
You will maintain regulatory compliance of health and welfare benefit plans including medical, dental, vision, life, accident, and flexible spending accounts and ensure all disclosure requirements are fully met in a timely manner.
You will actively handle the day-to-day administration of the plans, develop positive working relationships with vendor partners and active manage the performance of these partners.
You will provide guidance of plan regulations and administrative rules to team members in support of customer service issues and provide hands on support with complex member issues.
You will partner with team members to implement new plans and plan changes in support of the Lab's Total Rewards strategy and serve as content expert in the development of communications materials regarding the Laboratory's Health & Welfare programs.
You will present on a variety of benefit topics to diverse audiences including Laboratory management, large staff groups, and individual counseling at time of retirement.
You will prepare summaries and present appeals to the Appeals Committee for consideration, prepare appeal response for Committee Chair and provide appeal determinations to vendors.
You will provide support to the financial audits of the plans, prepare 5500s and respond to other audit requests as necessary.
You meet our minimum qualifications for the job if you...
Have a Bachelor's degree in Human Resources, Business Administration or related field or equivalent relevant work experience.
Have a minimum of 6 years of relevant professional work experience in the Benefits field.
Are a strong subject matter expert in Benefit administration and current regulatory requirements.
Are proficient in Excel, Word, and Outlook.
Have demonstrated ability to multi-task and plan/prioritize work while meeting tight deadlines.
Have excellent communications and organization skills.
Have strong analytical skills with shown ability to tackle complex problems.
Are experienced in building partnering relationships with vendors, setting performance expectations and monitoring vendor performance.
You'll go above and beyond our minimum requirements if you...
Have a CEBS designation, Certificate in Benefit Plan Administration, or Certificate in Health and Welfare Plans.
Have a Master's degree in Human Resources, Business Administration or related field.
Why work at APL?
The Johns Hopkins University Applied Physics Laboratory (APL) brings world-class expertise to our nation's most critical defense, security, space and science challenges. With a wide selection of challenging, impactful work and a robust education assistance program, APL promotes a culture of life-long learning. Our employees enjoy generous benefits and healthy work/life balance. APL's campus is located in the Baltimore-Washington metro area. Learn more about our career opportunities at www.jhuapl.edu/careers.
APL is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability status, veteran status, or any other characteristic protected by applicable law.
The Benefits Administrator provides quality HR compliance and administrative support. The Benefits Administrator is responsible for maintaining satisfied clients by delivering assistance and administrative support to HR Benefits Manager and various projects assigned. This is a full-time position.
Properly handles client requests on benefits through responsiveness, follow-up, and escalation
Maintains a satisfied level of customer service with clients both internally and externally
Prepares Word, Excel and PowerPoint documents
Maintains our internal databases with new claim information for workers comp claims
Maintains Workers compensation files and OSHA logs
Prepares letters for leave administration and benefit repayments
Facilitate business travel requests
Coordinates with HR Manager with wellness program
Adjusts ACA acknowledgements for 1095C
Assists in audits of benefits plans
Manages benefits confirmations and new hire enrollment communications
Prepare HR-related reports as needed
Sort incoming mail and prepare for accounting
Participate in organizing company events (Activities Committee participation required)
Qualifications, Skills and Abilities
Personable, able to comfortably and pleasantly deal with a variety of people
Strong customer service skills
Must have a sense of urgency and ability to work in fast paced environment
Problem solving capabilities necessary to accomplish the duties and tasks of the position
Ability to correctly make decisions involving client issues/ problems including when to escalate the problem to a manager
Exceptional written and oral communication skills
Excellent organizational and planning skills
Ability to effectively learn and acquire new knowledge and skills.
Ability to share knowledge and work in a strong team-oriented environment.
Proficient in Word, Excel, PowerPoint, and e-mail
LOCATION 12647 Alcosta Blvd San Ramon CA 94583
Reporting to the Senior Manager, Benefits, this position is responsible for coordinating assigned benefit programs including: leave of absence, medical, dental, vision, COBRA, life, short-term disability, long-term disability, flexible spending accounts, corporate 401(k) and NQDC plans following the Plan documents and within the guidelines of ERISA. This position is responsible for providing a high-level of team member customer service, for ensuring accurate and timely program administration, and for performing other essential administrative support functions for the department.
ESSENTIAL DUTIES & RESPONSIBILTIES Estimated % of Time Spent
Benefit Program Administration
Administer corporate benefit programs such as medical, dental, vision, COBRA, life, short-term disability, long-term disability, flexible spending accounts, wellness, 401(k) and NQDC plans.
Responsible for communication with team members regarding eligibility, family status changes, online benefit enrollment, coordination of the annual open enrollment process, and maintenance of benefits information on the Company intranet. Respond to team member inquiries regarding benefit plans.
Perform 401(k) and NQDC transaction processing to include: plan participant enrollments, contribution changes, loans, beneficiary enrollments, and terminations. Perform data integrity checks as needed.
Review and audit claim invoices and billing payments to numerous benefit providers. Prepare appropriate paperwork and coordinate processing with the accounting department.
Review and process all Qualified Medical Child Support Orders (QMSCOs) according to the plan documents and ERISA mandates. 40%
Leave of Absence Administration
Act as point of contact for all team members for Leave of Absence related inquiries. Collect, review and obtain approvals on all Leave of Absence requests. Prepare and send Leave of Absence communications to team members and keeps accurate records of Leave of Absence status. Communicate Leave of Absence status and updates to manager, payroll, and human resources business partner.
Administer Leave of Absence for specified leave types, including communication with team members and managers, collection of supporting documentation and tracking leave usage.
Ensure timely flow of Leave of Absence communication and information to meet applicable timelines and deadlines. Manage all inquiries in the Leave of Absence email inbox and answer Leave of Absence hotline.
Ensure adherence to all local, state and federal regulations and laws, as well as company policies related to Leave of Absence. 40%
Data & Process Management
Maintain benefit and team member data in the payroll/human resources systems or other databases to include team member benefit plan eligibility, Leave of Absence, enrollment, and COBRA compliance notifications.
Maintain department standard operating procedures and contribute to the continual improvement of department workflow and processes.
Perform other duties as assigned. 10%
Benefit Program Communication & Support
Participate on departmental teams responsible for evaluating and implementing new benefit programs or enhancing existing benefit programs. Assist in the development of team member communications.
Respond to routine and non-routine questions and concerns from team members, managers, HR Business Partners, and benefit providers; researches problems and resolves issues.
Assist with benefit presentations at meetings, training and orientation sessions. 10%
This position reports to the Senior Manager, Benefits and does not have any direct reports. The Benefits Administrator II interact with club-level and corporate/regional support team members, field and corporate HR Business Partners (including HRSS and HRIS), regional field management teams, Payroll, and third-party Benefits Administrators and vendors. This position occasionally interacts with Legal, Risk Management, IT, and Facilities.
Knowledge, Skills & Abilities
Read, understand, and apply information in Summary Plan Descriptions, plan documents, and other
Maintain effective working relationships.
Maintain confidentiality of information.
Ability to adapt procedures and processes to accomplish the requirements of the position.
Ability to rely on experience and judgment to plan and accomplish assigned tasks and goals.
Strong business English skills including vocabulary, spelling, and correct grammatical usage and punctuation.
Ability to be flexible in changing work priorities.
Ability to act in a responsive manner to customer inquiries and requests; escalate the more difficult clients or matters as necessary.
Familiarity with office equipment operation including multi-line telephones, personal computers, fax machines, 10-key, copiers, printers, voice mail and e-mail systems.
Ability to operate a personal computer including word processing and spreadsheet applications and related databases.
Ability to add, subtract, multiply and divide; ability to compute rate, ratio and percentage.
Ability to communicate effectively both verbally and in writing.
Demonstrated organizational, problem solving and analytical skills.
Minimum Educational Level/Certifications
- Associate Degree or an equivalent combination of education and experience.
Minimum Work Experience and Qualifications
- 2+ years of experience administering qualified employee benefit plans and Leave of Absence programs or an equivalent combination of education and experience.
FUNCTIONAL GROUP Human Resources
The purpose of the Benefits Administrator is to administer benefit plans for all teammates of DICK'S Sporting Goods, Inc.
The administrators work in a close team environment to prioritize daily workload, call volume, and administrative responsibilities.
Assists all Dick's Sporting Goods' (and affiliates') teammates with benefits-related questions (including claims reconciliation, enrollment issues, coverage questions, provider information, plan details, etc.), which requires working directly with carriers. Maintains confidentiality of claims and other information received by the department. Fills all requests for forms and counsels teammates regarding options. Responds to high volume of telephone calls and emails received from teammates, supervisors and HR.
Processes benefit changes due to qualifying events. Advises teammates regarding their rights and responsibilities under the benefit plans due to mid-year qualifying events.
Calculates refunds and back charges as necessary; communicates this information to the payroll department. Verifies eligibility of dependents. Compiles and distributes information, including Summary Plan Descriptions and other benefit information. Distributes COBRA Initial Notices to participants' homes via mail.
Investigates and troubleshoots possible issues arising from keying errors or system errors. Responds to court orders for information.
Responds to HIPP, CMS and Medical Support Orders with requested information and/or enrollment in plans. Assists with monitoring and processing state regulatory benefit reporting and tax requirements.
Researches benefit appeals. Forwards detailed information for review and consideration by the Health and Welfare Committee. Responds to questions from Human Resources Managers, Payroll, Legal and all teammates.
Provides administrative support to the Benefits Team. Produces and distributes teammate discount cards and other mailings as needed to stores/locations and teammates.
Coordinates benefits information for new stores. Assumes additional responsibilities and performs special projects as needed or directed.
1-3 years of experience
Position requirements include previous benefits experience in multi-location/state environment preferred
Technical knowledge of ERISA/Section 125 plan guidelines, 401(k) plan design, or flexible benefit plan administration desirable
The Benefits Administrator is responsible for supporting the administration of the Shared Service Center's benefit plans and programs including group health & welfare plans, 401k and non-qualified retirement plans.
- Positive attitude with a customer service spirit,
- Ability to efficiently manage multiple tasks in a fast-paced environment.
- Demonstrate initiative and ownership of projects. Strong organizational and analytical skills and attention to detail.
- Self-motivated and proactive.
- Analytical and problem solving skills.
- Experience with ad hoc reporting, Microsoft Office, advanced proficiency in Microsoft Excel a plus
Minimum: BA/BS in Human Resources or equivalent.
2-5 years of experience working in benefits administration.
- Answer benefits help desk calls and emails.
- Provide excellent customer service to employees and quickly resolve work order requests to ensure high outcomes for customer satisfaction.
- Process benefit and 401k enrollments and life event changes.
- Process weekly funding for HSA and other health and welfare billings, including billings back to the affiliates.
- Process reoccurring administrative tasks associated with the administration of benefit plans.
- Assist in the administration of the wellness program.
- Resolve employee benefit issues and be the first point of contact with questions related to benefit plans.
- Administer plans and programs in compliance with local, state, and federal regulations including ERISA, DOL, IRS, ADA, COBRA, HIPAA, FMLA, as well as company policies & procedures relating to benefit plans.
- Assist with data collection for the purpose of annual 5500 preparation, related audits, annual disclosure reporting requirements, and non-discrimination testing for benefit plans.
- Assist with coordinating the communication of all benefit programs including annual enrollment and plan changes as applicable.
- Provide analytical, administrative and implementation support for benefit plan design.
Company information Safran SA
Safran is an international high-technology group, operating in the aircraft propulsion and equipment, space and defense markets. Safran has a global presence, with more than 92,000 employees and sales of 21 billion euros in 2018. Working alone or in partnership, Safran holds world or European leadership positions in its core markets. Safran undertakes Research & Development programs to meet fast-changing market requirements, with total R&D expenditures of around 1.5 billion euros in 2018.
Safran is ranked among the Top 100 Global Innovators by Thomson Reuters and is featured on the "Happy at work" rankings. The Group places fourth on the Universum ranking for the favorite companies of newly-qualified engineers in France.
Come join our family at In-N-Out Burger!
We have an excellent opportunity for a full-time Benefits Administrator based in our Irvine, CA offices. The Benefits Administrator will assist in the administration of company benefits programs, function as a liaison between vendors and associates, and advise associates on eligibility, coverage, and other benefits matters. This position will also be responsible for leave of absence administration and other various projects.
Work Schedule + Benefits
- Hours: Monday
Friday, 8:00 a.m.
Department needs may call for occasional overtime
Excellent Benefits, to include Medical, Dental, Vision, Life Insurance, Profit Sharing Plan and 401(k) Plan
Education: BS in Business Administration, Human Resources, or related major required.
Minimum of 3 years of experience working with health & welfare, 401(k), and Leave of Absences programs.
Knowledge of federal and state laws regarding benefit programs, FMLA, CFRA, ADA, COBRA, HIPPA and ACA is required.
Excellent verbal and written communication skills.
ABOUT In-N-Out Burger
In-N-Out Burger was founded in 1948 by Harry and Esther Snyder in Baldwin Park, California, and remains privately owned and operated. Under the direction of the Snyder family, the company has opened restaurants throughout California, Nevada, Arizona, Utah, Texas and Oregon. In-N-Out Burger's menu has remained the same since 1948, and we have maintained a simple philosophy – serve only the highest quality product, prepare it in a clean and sparkling environment, and serve it in a warm and friendly manner. We have built a reputation for fresh, made-to-order foods prepared and served by friendly, well trained Associates.
In-N-Out Burger offers a competitive salary and comprehensive benefit package. We are an Equal Opportunity Employer by choice. Should there be a need, In-N-Out Burger will provide a reasonable accommodation to complete the interview process upon request.
Equal Opportunity Employer by Choice
The benefits analyst position is responsible for planning the day-to-day operations of group benefits programs. Interface with outside providers and consultants to ensure plans are being administered according to plan documents and provisions. The benefits analyst will also provide excellent customer service, investigate new benefits programs and monitor benefits administration.
Assist with annual HR and Regulatory compliance filings, collection of data for external and internal audits teams ensuring timeliness and accuracy of required reporting, fees and notices.
Coordinate daily benefits processing. Audit benefit enrollments, terminations and changes. Review disability, accident and death claims, rollovers, QDROs, QMCSOs, distributions, loans, hardships.
Oversee maintenance of employee benefits files, maintain group benefits database and update employee payroll records.
Serve as the primary liaison for all employee Health Savings Account (HSA) inquiries and issue resolution. Review and audit the Health Savings (HSA) contribution files.
Serve as the primary contact for TEGNA's Employee Experience Team to answer any escalated employee benefit inquiries
Assists with coordination of the open enrollment process
Document and maintain administrative procedures for assigned benefits processes.
Gather employee data and oversee the processing of monthly billings and the preparation of vouchers for payment of administrative fees for all group plans.
Audit the accuracy and performance of functions performed by benefit vendors.
Assist with benefit analysis, evaluation of use, services, coverage, effectiveness, cost, plan experience and competitive trends in benefits programs.
Assist with completion of various benefits surveys and review information obtained from the results.
Provide customer service support to internal and external customers. Develop communication tools to enhance understanding of the company's benefits package.
Design and distribute materials for benefits orientations, open enrollment and summary plan descriptions.
Administer Retiree Health and Life Insurance plans
Support HR/Benefit projects as assigned
Bachelor's Degree required
5+ years of benefits experience, preferably with self-funded health plans. Experience with High Deductible Health Plans (HDHP) and Health Savings Accounts (HSA) preferred
Analytical and detail oriented, with the ability to locate resources and research and respond to questions timely
Excellent interpersonal, written and oral communication skills with a strong focus on customer service
TEGNA Inc. (NYSE: TGNA) is an innovative media company that serves the greater good of our communities. With 49 television stations and two radio stations in 41 markets, TEGNA delivers relevant content and information to consumers across platforms. It is the largest owner of top 4 affiliates in the top 25 markets, reaching approximately one-third of all television households nationwide. Each month, TEGNA reaches 50 million adults on-air and approximately 35 million across its digital platforms. TEGNA has been consistently honored with the industry's top awards, including Edward R. Murrow, George Polk, Alfred I. DuPont and Emmy Awards. TEGNA delivers results for advertisers through unparalleled and innovative solutions including OTT local advertising network Premion, centralized marketing resource Hatch, and G/O Digital, a one-stop shop for local businesses to connect with consumers through digital marketing. Across platforms, TEGNA tells empowering stories, conducts impactful investigations and delivers innovative marketing solutions. For more information, visit www.TEGNA.com.
TEGNA Inc. is a proud equal opportunity employer. We are a drug free, EEO employer committed to a diverse workforce. We encourage and consider all qualified candidates regardless of race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, gender identity, family responsibilities, disability, enrollment in college or vocational school, political affiliation, veteran status or genetic information.
Making better hires starts with building better job descriptions
- Browse 100s of templates across 40+ industries
- Customize your template with your company info & job requirements
- Post it to 20+ job boards in seconds – for FREE!