Benefits Administrator Job Description Sample
The Benefits Administrator assists in the coordination of the enrollment processes, administration, implementation and communication for all credit union benefit programs, with the goal to attract and retain the best talent and positions Vantage West as an employer of choice in our competitive markets. The Benefits Administrator will also be responsible for assisting in the organization and management of the credit union's wellness program.
Minimum Education & Experience
Associate's Degree in a related field or equivalent work experience
Two (2) years in benefits administration or HR experience with benefits knowledge & exposure
Additional Preferred Education & Experience:
Bachelor's Degree in a related field
Experience with UltiPro HRIS database software
Knowledge of legal requirements for benefits program administration
Must have advanced skills in MS Word, Excel and Outlook
Ability to maintain confidentiality and exercise extreme discretion
Strong organizational, planning and time management skills
Ability to communicate effectively both verbally and in writing
Must be detail oriented
Ability to multitask and meet deadlines under pressure
This job requires that the employee sit a majority of the time. Infrequent lifting up to 25 pounds may be required.
Must comply with all aspects of the Bank Secrecy Act. Some traveling may be necessary in Pima and Maricopa Counties.
MAJOR ACCOUNTABILITIES AND TASKS:
1.Assists in the management of employee benefit programs for all credit union benefits and insurances such as medical, dental, vision, life insurances, long and short term disability, 401(k), 457 Plan and all other voluntary plans.
2.Assists management with the development of new or revision of existing benefits programs based on current trends and policy direction. Researches and recommends program revisions to enhance the credit union's ability to attract and retain employees. Analyzes benefit plan rates, contributions, and funding recommendations.
3.Manages all systems set-up, configuration and maintenance for benefits administration in the HRIS software.
4.Assists in reviewing and/or participates in benefits surveys to collect and analyze benefit information to determine the credit union's competitive position.
5.Works with management to develop communications and literature that educates employees and promotes benefits and wellness awareness. Presents materials to employees and assists in coordinating benefits related educational sessions and workshops.
6.Helps with the coordination of annual open enrollment, administering benefit programs, COBRA administration, manage billing and GL reconciliation.
7.Responsible for all leave of absence administration, including FMLA compliance and Workers' Compensation.
8.Seeks out and recommends new ways to streamline administrative processes to enhance value-added responsibilities.
9.Assists in the planning of, and executes initiatives and events to support of the credit union's wellness program. Act as the liaison for all wellness committees and interface with external vendors, agencies and resources to develop and implement effective wellness strategies.
10. Assists in overseeing and administering qualified and non-qualified deferred compensation plans (401(k) plan, 457(b) plan, 457(f) plan), as well as executive benefit plans.
11. Coordinates census data for providers and for the completion of 401(k) plan and Flex 125 discrimination testing. Assists with annual audit of 401(k) plan, and recommend changes as appropriate.
12. Works with third party administrators to ensure timely completion of 5500 Forms. Responsible for tracking and coordinating compliance reporting for all applicable benefit plans.
13. Acts as the Payroll Administrator backup.
14. Performs all other duties as assigned.
Equal Opportunity Employer
Join an innovative, global organization as their Benefits Administrator San Antonio, TX
Up to $25 an hour depending on qualifications, professional experience and education
Advantages of this Position:
Locally based international organization with an excellent reputation
Strong company culture with new supportive leadership
Innovative Industry leader
Research employee benefits plans and vendors to identify those that present the best value
Administers benefits program
Assist in the management of the benefits plan renewal process
Assists manager with developing improved benefits systems
Day to day data entry for new hire paperwork, benefits related forms, maintaining all active employee enrollment records
Maintain a variety of files to include employee, retiree, and terminated personnel filing, all active employee enrollment records, and maintaining benefits related forms and documents
3+ years Benefits Administrator experience
Strong communication skills in verbal and written forms
Deadline driven with the ability to prioritize and see project through to completion
Bachelor’ s degree
Knowledge of all pertinent federal and state regulations.
For a Confidential Conversation and/or Personal Meeting regarding this outstanding career opportunity please contact:
Kaela Compton Direct:
The Benefits Administrator deals with very sensitive and confidential issues including termination of employment, lay-off, death of an employee or dependent, divorce, disability and retirement, and serves as the liaison between HE&R, various agencies, retirement and insurance plan vendors and provides professional level assistance to staff by answering questions, applying plan rules, federal and state laws and company policies as they related to benefits, leave of absence and associated programs. Department Description The Human Resources department provides a full range of administrative functions to the staff, properties and operating departments of Hershey Entertainment & Resorts. Human Resources functions include Recruitment & Talent Acquisition, Employee & Labor Relations, Benefits, Compensation, Organizational Development & Training, Diversity & Inclusion, Human Resources Support and Communications.
The Benefits Department is primarily responsible for the administration of benefit plans, work-life and wellness programs and leave related programs and policies. The Benefits Department provides full-suite administration and services to approximately 1,700 benefits-eligible staff. Plans include medical and health benefits, life and accidental death & dismemberment plans, disability plans, retirement and savings plans, flexible spending accounts, an employee assistance program and education benefits.
Essential Skills, Knowledge and Abilities Foundational knowledge in benefit plan design and administration, application systems, data delivery, analytical abilities and strong communication skills across a variety of media types; functional knowledge of processes which impact benefits including payroll, benefits continuation, benefit premium billing/accounting, paid leave of absence, etc. The incumbent must be cognizant of the need to exercise independent judgement and discretion in applying and interpreting standards, personnel policies, procedures and regulations to a variety of benefit plan and leave of absence related transactions, and effectively communicate with a diverse population at all levels. The ability to handle multiple priorities in a deadline-driven environment is paramount to success.
Essential skills include a thorough understanding of, and ability to communicate clearly, details on core benefits and leave programs in both individual and group settings. The incumbent must have strong organizational and time management skills and be able to successfully work under tight deadlines. Job Functions:
Apply knowledge of eligibility, enrollment practices and subject matter expertise in daily maintenance of benefit plans and programs through applicable federal and state laws as well as HE&R policies, practices and procedures as they relate to and govern the plans. Provide benefits, leave of absence and disability related communications, counseling and education to staff, retirees, dependents and beneficiaries. Provide leave of absence and disability case in-take and coordination services, applying knowledge of programs, policies, practices and procedures.
Facilitate programs such as new employee orientation and annual enrollment workshops through a variety of media. Monitor and maintain eligibility and enrollment data and system transactions in a timely manner. Review and process related transactions required for accurate and timely payroll processing.
Research and facilitate resolution of issues that may occur with an employee's benefits and work closely across internal and external business streams, vendors, etc. Serve as a liaison between HE&R staff and various benefit plan vendors, organizations and entities associated with benefit plans and programs. Provide assistance with reporting, audits, compliance testing and other special projects by generating reports, reviewing data files, investigating variances and researching plan provisions.
Work closely with internal resources, vendors, community agencies and other entities to develop and deliver work-life and wellness related programs and workshops. Maintain any system-related transactions, reports and audit processes. Assist with program debriefings and collection of program feedback including participation and satisfaction surveys.
Special projects and other duties as assigned.
18 years of age or older. Associate's degree Minimum of 3 years of related experience Skilled in the use of Microsoft Office applications, including Excel and Word.
Experience with human capital management (HCM) systems (benefits, payroll, HRIS). Proficient working with details on a daily basis for prolonged periods of time. Additional
Bachelor's degree preferred PHR, SHRM-CP or CPB certification is preferred Physical Demands & Working Conditions While performing the duties of this job, the employee is required to: Finger Dexterity Constant (>67%) Hand/Eye Coordination Constant (>67%) Bending Occasional (<33%) sitting="" constant="" (="">67%) Standing Occasional (<33%) walking="" occasional="">33%)><33%) this job requires the visual ability to perform detailed work at close distances (computer screens, accounting ledgers, using measurement devices). this job regularly requires verbal communication of detailed information to others either by phone or in person. must be able to speak and read the english language. nothing in this job description restricts management's right to assign or re-assign duties and responsibilities to this job at any time. hershey entertainment & resorts is an equal opportunity employer this="" job="" requires="" the="" visual="" ability="" to="" perform="" detailed="" work="" at="" close="" distances="" (computer="" screens,="" accounting="" ledgers,="" using="" measurement="" devices).="" this="" job="" regularly="" requires="" verbal="" communication="" of="" detailed="" information="" to="" others="" either="" by="" phone="" or="" in="" person.="" must="" be="" able="" to="" speak="" and="" read="" the="" english="" language.="" nothing="" in="" this="" job="" description="" restricts="" management's="" right="" to="" assign="" or="" re-assign="" duties="" and="" responsibilities="" to="" this="" job="" at="" any="" time.="" hershey="" entertainment="" &="" resorts="" is="" an="" equal="" opportunity="">33%) this job requires the visual ability to perform detailed work at close distances (computer screens, accounting ledgers, using measurement devices). this job regularly requires verbal communication of detailed information to others either by phone or in person. must be able to speak and read the english language. nothing in this job description restricts management's right to assign or re-assign duties and responsibilities to this job at any time. hershey entertainment & resorts is an equal opportunity employer>33%)>
SUMMARY OfficeTeam is seeking candidates for a BENEFITS ADMINISTRATOR position with a local facility in Allentown, PA. This BENEFITS ADMINISTRATOR will be assisting the Human Resources team and will be responsible for supporting employees and team members regarding company benefits.
In this BENEFITS ADMINISTRATOR position, you will be maintaining any changes and enrollments of insurance coverage, claims and new employee orientations. The BENEFITS ADMINISTRATOR may also be responsible for also assisting with any other human resource-related tasks. This BENEFITS ADMINISTRATOR position is a temporary assignment helping out with the company's open enrollment period. JOB DESCRIPTION Organize, complete, and maintain employee benefits records Administer and answer all employee and team member questions regarding benefits Maintain open and constant communication with third party vendors Assisting in the processing of all FMLA paperwork Processing unemployment compensation claim paperwork Assisting the Human Resources team with various functions of the department For more information, please call or email your resume to:
REQUIREMENTS At least 3-5 years' in Human Resources or Benefits-related experience Proficient Computer skills, including Microsoft Office Suite Excellent problem solving and interpersonal skills Good written and verbal communication abilities Must be a dependable and reliable employee!
Employment Type: Temporary
This position will be Monday through Friday; flexible hours are preferred. Responsibilities include: Educates and supports team members on company benefits and Open Enrollment process.
Assists with mass group data updates, clean-ups and researches/reports on any data discrepancies. Processes Manager Self Service transactions and ensures that the transaction has the correct PeopleSoft codes before approving. Processes status changes in PeopleSoft (promotions, separations, data changes) Assists customers with retirement inquiries Acts as liaison between employer benefits team and company benefit providers.
Run benefit confirmation statements Keeps customers informed on the status of research and resolution, closes ticket when complete. Perform other duties as assigned by management.
benefits/HR experience and high volume processing for a medium to large workforce. Working knowledge of supporting open enrollment and common benefits terminology.
Benefits Payroll 3+ years Benefits and/or Payroll experience 1+ year call center experience preferred Flexible Schedule Microsoft Suite - Outlook, Excel
Employment Type: Temporary-to-full-time
Temporary Benefits Administrator Opening We currently have an excellent opportunity for a highly-skilled and motivated Benefits Administrator. The temporary Benefits Administrator will be responsible for handling a variety of personnel related administrative tasks and will provide negotiate and implement all related activities, policies, processes, benefits, and procedures. How you will make an impact ? Maintain employee database records ? Contact vendors to source and negotiate employee benefits such as HSA life insurance, 401k, and medical benefits ? Establishing relationships with ADP contacts and create recs ? Invoice reconciliation ? Perform various administrative duties
What we're looking for ? At least 5 years of HR/benefits related experience desired ? Highly professional and able to use good judgment and maintain a high level of confidentiality and sensitivity ? Proficiency with Microsoft Office applications ? Excellent written, verbal and social communication skills ? Able to work independently as well as part of a team with flexibility and willingness to learn and to take initiative on variety of tasks and projects ? Approachable and appropriate interacting with staff at all levels in a rapidly changing environment If you are a self-starter who is passionate about supporting a dynamic and growing company, we would love to hear from you! Contact us now ? this position is available exclusively through OfficeTeam and will be staffed by the end of the week! This role is for an immediate temporary, full-time, opportunity. If you meet the qualifications listed above please send your resume to or call us at .
Employment Type: Temporary
The Benefits Administrator is responsible for administering leaves of absence and worker's compensation cases in accordance with applicable company policies, and state and federal regulations, while ensuring compliance with the Family Medical Leave Act (FMLA) and the Americans with Disability Act (ADA) rules and regulations for Sonic Healthcare USA. Serves as the primary point of contact for employee health process escalation in accordance with client requirements and CDC best practices. Responsible for training and guiding HR Leadership across the organization.
Process employee leave requests, utilizing a thorough understanding of the applicable division policies, and state and federal rules related to the Family Medical Leave Act (FMLA), the Americans with Disability Act (ADA) and Workers Compensation. Partners closely with all HR Business Partners on intricate leave cases and workers' compensation claims, including providing guidance to HR partners so they can communicate requirements to leaders effectively.
Evaluates and administers all Leave requests, including accommodation and work restriction requests, including meeting with employees, designating type of leave, and length of eligibility. Reviews complex or escalated leave cases. Generates timely correspondence and leave notices (e.g., FMLA/CFRA leave notices) as required to employees requesting leave. Monitor and track leave of absences and follow up on required paperwork such as medical certifications, requests for extended leaves, and other required information. Ensures personnel files remain in compliance with applicable legal requirements.
Oversees departmental operational reporting including LOA reporting and updates to master LOA tracking files, and completing OSHA 3000 logs and BLS surveys. Leads LOA, Workers Compensation and Employee Health projects as assigned by leader.
Serves as the case escalation point of contact for team members, vendors, clients for employee health questions. Ensures compliance to employee health requirements including, but not limited to, sending out monthly / annual notifications for vaccination and screening events.
Perform other duties as assigned.
High School diploma required
Minimum of 3 years of human resources experience preferred
2-4 years of leave of absence administration experience preferred
Exceptional customer service skills including effective and efficient problem solving and analyzing skills
Ability to understand and apply Human Resources practices consistently
Knowledge of multiple state LOA regulations
Intermediate skills with Microsoft office projects
Advanced troubleshooting skills
Proven organizational skills
Ability to multi-task and prioritize in a fast-paced environment
Ability to work quickly and accurately
Skilled in writing business correspondence
Well-developed team skills
Light to moderate physical effort (lift/carry up to 50 lbs.)
Occasional reaching, stooping, bending, kneeling and crouching.
Occasional carrying, pushing, and pulling of objects.
Frequent, prolonged standing/sitting/walking.
Extensive computer work.
Frequent use of telephone and fax.
Summary of Principal Functions:
The Benefits Administrator position is responsible for directing and planning the day-to-day operations of group benefits programs (group health, dental, vision, short-term and long-term disability, life insurance, flexible spending plan, and retirement plan). The Benefits Administrator also provides excellent customer service, monitors benefits administration and provides analytical and technical support in the delivery of the benefits programs.
Specific Responsibilities (in priority order):
Acts as the primary contact for employee benefit inquiries. upports and participates in new hire education/onboarding
Serves as a resource for management and an advocate for employees in effectively and efficiently resolving employee benefit issues
Sorts and prioritizes inquiries, resolving those that are minor in nature and escalating more complex issues to Corporate Benefits management for handling
Maintain benefit systems and all vendor systems by processing benefit enrollments, status changes, terminations and COBRA.Processes disability claims, accident claims and death claims.
Maintains group benefits databases with Businessolver. Provides the technical support, test system functionality and work with end users to provide system support and troubleshoot system problems.
Liaison with insurance carriers, third party administrators, vendors and government agencies with regard to the benefit plan administration and claim issues
Gather employee data and oversee the processing of monthly billings and the preparation of vouchers for payment of administrative fees for certain group plans.
Perform administrative task related to the Company's benefit programs including compliance mailings, Annual Enrollment mailings, and other benefit announcements, as well as other Benefit administrative tasks
Assist with plan interpretations and revisions
Assist in benefits audits with outside auditors.Prepare, collect and organize data for actuarial assessments.
Provide support in various benefit projects and administration, such as upgrading systems and functionality testing as requested
Coordinate and conduct benefit communications, including open enrollment presentations and training
Remain up-to-date on all HR laws, especially those that pertain to benefit plans (especially FMLA, HIPAA, ADA, ERISA, etc.
Bachelor's degree with 2 years of employee benefits administration experience preferred
Excellent written and verbal communication skills
Highly organized and experience in multi-tasking
Ability to work in a flexible, fast-paced environment
Ability to provide exceptional follow through and be customer-service driven
Advanced interpersonal skills
Strong understanding of confidentiality and discretion
Ability to work independently and in a team environment
Experience in Microsoft Office
Must be willing to travel up to 10% and provide meaningful interactions with site leadership that translate into operational results.
- The ability to adapt to working effectively within a variety of situations; adapts enthusiastically to organizational change and to changes in job demands; approaches change in a positive manner; quickly adjusts and changes behavior to deal effectively with the change.
- Building Partnerships
- Identifying opportunities and taking action to build strategic relationships between one's area and other areas, teams, departments, units, or organizations to help achieve business goals.
- Building Trust
- Interacting with others in a way that gives them confidence in one's intentions and those of the organization; one who demonstrates honesty, commitments and behaves in a consistent manner; remains open to ideas and listens to others' ideas; supports others by treating them with dignity and respect.
- The ability to effectively express ideas in written and oral context; organizes communications by clarifying purpose and importance; one who maintains audience attention; ensures understanding and seeks input from audience.
- Decision Making
- Identifying and understanding issues, problems, and opportunities; comparing data from different sources to draw conclusions; taking action that is consistent with available facts and probable consequences; one who commits to action and implements and initiates action in a reasonable time.
- Initiating Action
- Taking prompt action to accomplish objectives; taking action to achieve goals beyond what is required; being proactive; one who responds quickly and takes immediate action; one who takes independent action and goes above and beyond.
- Learning Through Vision and Values
- Keeping the organizations vision and values at the forefront of associate decision making and action; one who communicates the importance of the vision and values and helps others to understand; moves others to action; models the vision and values and rewards individuals for supporting the organization's visions and values.
- Effectively exploring alternatives and positions to reach outcomes that gain the support and acceptance of all parties; one who clarifies the situation and identifies points of agreement/disagreement; stays focused on task; develops ideas; facilitates agreement.
- Safety Awareness
- Identifying and correcting conditions that affect employee safety; upholding safety standards; one who identifies safety issues and problems, takes corrective action and monitors the corrective action.
- Strategic Decision Making
- The ability to develop strategies and goals that recognize business issues, opportunities, and environment; obtaining information and identifying key issues and relationships relevant to achieving a long-range goal or vision; committing to a course of action.
SUMMARY OfficeTeam is seeking candidates for a BENEFITS ADMINISTRATOR position with a local company in Allentown, PA. This BENEFITS ADMINISTRATOR will be assisting the Human Resources team and will be responsible for supporting employees and team members regarding company benefits and retirement savings.
In this BENEFITS ADMINISTRATOR position, you will be maintaining any changes and enrollments of insurance coverage, claims and new employee orientations. The BENEFITS ADMINISTRATOR may also be responsible for also assisting with any other human resource-related tasks. This BENEFITS ADMINISTRATOR must also have a 'can-do' spirit and can easily adapt to quick-changing environments; you must also have a strong understanding of HRIS systems and strong attention to detail. JOB DESCRIPTION Oversee benefit enrollment, changes, and terminations Administer and answer all employee and team member questions regarding benefits Consistently evaluate and monitor all benefit programs and carriers to ensure financial and audit controls are effectively in place and agreed-upon service guarantees are upheld Maintain open and constant communication with third party vendors Manage the collection and filing of all new employee benefit related paperwork Draft administrative procedures and communication materials for benefit plans as necessary Draft and coordinate filings for various tax and 401k documents Assisting the Human Resources team with various functions of the department For more information, please call or email your resume to:
REQUIREMENTS At least 1-3 years' in Benefits and/or other HR-related experience Proficient skills working in Microsoft Office Suite, especially Microsoft Excel Excellent verbal and written communication skills Excellent problem solving and interpersonal skills Ability to work well with others Must be a dependable and reliable employee! Bachelor's degree or equivalent
Employment Type: Temporary-to-full-time
The Benefits Administrator is primarily responsible for the audit and reconciliation of benefit bills and reports. Responsible for understanding and interpreting, training on all benefit Summary Plan Descriptions (SPDs), including legal limitations and/or allowances. The Administrator must adhere to statutory obligations of deduction processes, legal guidelines of section 125 of the Internal Revenue Code, and federal regulations related to COBRA.
- Audit and reconcile benefit billings/reports and convey findings to the HR Director.
- Prepare monthly benefit premium statements and vendor check requisitions based on individual monthly billing deadlines.
Complete and fax STD/LTD Certification of Coverage request forms to the disability carrier.
- Assist in developing, training new staff members and maintaining work processes to ensure effective administration of benefits to employees. Assist with resolution of employees' benefit issues and articulate an effective resolution.
- Administratively responsible for the details concerning retiree pre- and post-medical coverage as it pertains to eligibility, enrollment, coverage, plan benefits, changing plans, effective dates and cost procedures. Track monthly direct bill retiree medical premiums and ensure timely deposits of checks.
- Coordinate annual employee open enrollment and benefits fair, which entails providing information on the benefits being offered for the next calendar year to employees. Arrange vendors to be available at the benefits fair as well as location set-up.
- Coordinate and formally present benefits information. Ensure that benefit packets are updated and adequately stocked. Maintain supply of other benefit-related material/forms.
- Administratively responsible for the functions associated with the tracking, payroll data entry and the on-going monitoring of any severance pay and benefits sequencing sheets for layoff employees.
- Oversee annual open enrollment data entry audit, including follow-up for input accuracy of additions, changes, and cancellations.
- Partner with audit department to coordinate internal and external benefit audits.
- Bachelor's degree or equivalent experience is a must.
- Minimum three years of experience administering of employee benefits program.
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