Bursar Job Description Sample
Pay Range: $12.80 - $13.59
Part-time, 20 Hours/Wk, 10 Months, 188 paid Workdays/Year
Works M-F, 4 hours per day, 8 am - 12 pm
Catalina Foothills High School
Target Start Date: 8/7/2019
Under immediate supervision of the High School Principal.
(Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list is ILLUSTRATIVE ONLY, and is not a complete listing of all functions and tasks performed by positions in this job class.)
Accepts funds for student activities, auxiliary accounts and any other programs requiring collection of funds.
Ensures monies received are posted correctly and within required time frames.
Balances ledgers to receipts.
Prepares bank deposits and transmits check to bank.
Verifies revenues received are for correct amount and account. Verifies report with deposit totals.
Enters purchases into cash register to calculate total purchase price.
Accepts cash, checks or bankcards for payment; completes check and bankcard transactions according to established procedure.
Counts money, gives change and issues pre-numbered receipt for funds received.
Maintains sufficient amounts of change in cash drawer.
Balances cash drawer and receipts; documents discrepancies.
Compiles and prepares reports for accounts.
Desired Knowledge, Skills and Other Characteristics:
Knowledge of accounting, automated accounting systems and spreadsheets
Knowledge of office practices, procedures and systems
Skill in using basic arithmetic
Skill in handling and counting cash
Skill in using a cash register
Skill in performing data entry quickly and accurately
Skill in communicating effectively, orally and in writing
Skill in establishing and maintaining effective working relationships with staff and administrators
Minimum Required Qualifications:
High School diploma or GED and two (2) years of experience performing functions similar to those indicated above.
Ability to be bonded.
ATS Institute Of Technology has been successfully helping students achieve their educational goals since 1998. We are currently seeking a full-time Bursar to join our team of motivated and passionate professionals.
Bursar office is responsible for collecting tuition and fees, issuing student refunds from financial aid funds, sending invoices and receipts, and distributing student educational tax data. Helping students to establish and manage their payment plans. This position will perform all duties associated with the office and management of company financial records. The position requires someone who can vigorously uphold our culture of personal integrity, discipline, and accountability.
Duties and Responsibilities:
- Responsible for maintaining students ledger accounts, students billing, and managing students payment plans.
- Handles data entry, reconcile students accounts and issues student refunds.
- Communicates payment options to students and parents by email, phone, mail or in person regarding their account, related information, and college policies
- Collects student receivables and provides a high quality customer service specific to student accounts.
- Responsible to prepare cash management reports and reconcile Federal Funds account.
- Work with Financial Aid office
- Responsible for bookkeeping duties, including accounts payable.
A highly dedicated work environment built on trust and support between departments. Our employees are self-motivated and goal oriented individuals. ATS’s highest priority is our student’s success and we are constantly working towards improving and optimizing all aspects of the business. We are proud to say that we have a dedicated team that shares a common mission, to provide our students with the knowledge, skills, and values to truly make a difference in today’s nursing environment.
- Bachelors Degree in Business, Finance or Accounting
- Software: MS Office, Advanced Excel, QuickBooks- desirable
- A minimum of three (3) years of professional experience in finance or accounting
- Strong listening, problem analytics and solving skills
- Atrong communication and interpersonal skills
- Ability to manage a workload within a deadline driven environment.
- Must be able to work effectively and efficiently in a work environment with frequent interaction.
Competitive salary commensurate with education and experience:
Paid vacation with earned increase in vacation days, paid sick, and personal days
Paid holidays and paid Thanksgiving break
Medical and Dental insurance, Life insurance
Brian Kirkpatrick, Assoc VP for Finance and Controller
Responsible for all activities related to the Bursar's Office, including billing, collections, and certain financial vendor relationships. Responsible for Bursar-related treasury and accounting activities.
Ensures compliance with relevant Federal and State statutory and regulatory requirements. Recommends improvements to Bursar's Office processes within university guidelines. Directs usage of technology tools (most notably Banner Student Accounts module and TouchNet Software Suite) which support Bursar functions. Manages Bursar's Office staff
1.Billing and Collections: Ensures that all student billing functions are performed accurately, in a timely manner, and with a student service focus. Student billing and collections functions include, but are not limited to: a. Processes Tuition and Fees billing, collections and refunds. b. Processes Residence Hall and Food Plan billing and collections. c. Manages Student Health Plan enrollments, billings, and program liaison. d. Records Financial Aid credits and disbursements. e. Arranges Tuition Payment Plans, including setup in TouchNet. f. Prepares Forms 1098T. g. Processes Special Programs and Contracts billings and collections. h. Processes Continuing Professional Education billings and collections. i. Processes timely communications to students regarding billing due dates and deadlines. 2. Cashiering: Oversees Cashier's Window activities, including, but not limited to: a. Processes in-person cash & credit card receipts. b. Manages TouchNet Cashiering Suite c. Processes payments received via mail, lock box, and electronic transmission. d. Receives and processes non-student payments, such as Enterprise Development Center rental and service fees, University Club card deposits, Advancement Office event fees, and other fees. e. Recommends, develops and implements cashiering process improvements to take advantage of technology capabilities and third party vendor offerings. 3. Treasury: Performs assigned treasury functions, including but not limited to: a. Liaison to bank(s) on day-to-day issues. b. Co-system administrator of primary on-line banking system. c. Manages vendor relationships with Amex, Visa, MasterCard, Discover, and third party billing vendors. d. Assists Associate Treasurer with cash, banking, and investment activities.
4.Accounting: Responsible for coordination with General Accounting, including but not limited to: a. Ensures that proper internal controls and accounting procedures are in place, and are adhered to by the Bursar's Office staff. b. Reconciles student accounts to general ledger and operating ledger accounts. c. Provides bank account reconciliation data to General Accounting. d. Reconciles Bursar's Office general ledger suspense and clearing accounts. e. Ensures compliance with unclaimed property procedures for student refund checks. 5. Technology: Manages technology resources critical to Bursar's Office operations, including but not limited to: a. Ensures the effective utilization of Banner Student Accounts capabilities. b. Ensures the effective utilization of TouchNet Software Suite c. Directs the billing production schedule. d. Coordinates Banner cross-functional processing with the University Registrar, the Director of Financial Aid, and UIS. e. Oversees the preparation and updating of Bursar Office policies and procedures, training manuals, and other appropriate documentation. 6. Management: Responsible for managing Bursar's Office staff, including: a. Supervises day-to-day activities to ensure that staff is adhering to the policies of the university. b. Ensures that staff is proficient in customer service policies and procedures. c. Promotes staff accountability for accomplishment of their assigned tasks. d. Ensures that job descriptions are accurate, complete, and up-to-date, and that they are communicated to staff members. e. Ensures that staff has the necessary skill sets to perform their jobs. f. Provides staff members with the opportunity to continue to enhance their skills. g. Evaluates staff members on a timely basis.
7.Customer Service: Ensures that all customers (students, faculty, and staff) of the Bursar's Office receive excellent customer service: a. Ensures that staff responds to and resolves customer issues in a timely fashion. b. Provides dispute resolution to students, parents, staff, and other interested parties. 8. Liaison With Other Offices: a. Coordinates with other Finance Division and university offices to identify ways in which the Bursar's Office can assist them in meeting their needs. b. Assists the Budget Office to prepare tuition, fee and other income projections. c. Networks with peer institutions to learn about best practices, and ensures that new products and services appropriate to NJIT are adopted expeditiously. d. Represents NJIT as a member of the New Jersey Bursars Group. e. Represents the Finance Division as a member of the NJIT Banner Student Users Group. f. Participates in Banner User Group activities, including using list-serves to troubleshoot Banner issues. 9. Regulatory Compliance: Ensures that the Bursar's Office is in compliance with all applicable Federal and State statutes and regulations. 10. Strategic Vision: a. Provides strategic planning ideas for the effective coordination of the functions of the Bursar's Office in support of the university's mission. b. Remains current with industry trends and procedures, in order to identify ways in which to enhance the operational functioning of the Bursar's Office.
1.Accomplishment Aptitude: Establishes and follows through on a systematic course of action for self or others to assure accomplishment of a specific objective. Determines priorities and allocates time and resources, effectively producing desired results. 2. Achievement/Goal Orientation: Demonstrates a concern and aptitude for achieving or surpassing results against an internal or external standard of excellence, showing passion for improving the delivery of services with a commitment to continuous improvement. 3. Creativity/Innovation: Generates novel and valuable ideas and uses those ideas to develop new or improved processes, methods, systems, or services. 4. Customer Focus: Focuses efforts on identifying and meeting internal and external customer needs in a manner that provides satisfaction for the customer, within the parameters of the position and the available resources, cognizant of departmental and university policies and authorized practices. 5. Honesty and Integrity: Acts in accordance with all university and departmental policies, procedures and expectations. 6. Initiative: Evaluates, selects and acts on various methods and strategies for solving problems and meeting objectives; self-directed rather than passively complying with instructions or assignments. 7. Persistence/Tenacity: Works systematically and tirelessly to meet or exceed inherent and stated goals and standards. Perseveres despite adversity. 8. Teamwork/Team Orientation: Works collaboratively toward solutions which generally benefit all involved parties; willingly cooperates with others. 9. Adapting to Change: Responds to change with a positive attitude and a willingness to learn new ways to accomplish work activities and objectives. 10. Analytical Thinking and Problem Solving: Demonstrates a mature logic, analytical aptitude and creativity in the approach
to issues demanding resolution, by drawing on own expertise and experience while utilizing other references and resources as necessary. 11. Conflict Resolution:
Identifies conflicts and disagreements directly, accurately and dispassionately; resolves them collaboratively, while seeking to build consensus and invoking the best interests of the university. 12. Continuous Improvement: Continually seeks and achieves incremental improvements in work processes, results and capabilities. 13.
Developing Others: Strives to develop and improve upon the competencies of others by providing clear, behaviorally specific performance feedback, effective coaching and mentoring. Helps employees identify strengths and developmental opportunities. 14.
Range: Adapts to challenging situations of a varied nature, calling upon differing and sometimes competing competencies, while maintaining high quality performance and continued focus 15. Interpersonal Sensitivity: Acts in a way that indicates understanding and accurate interpretation of others' concerns, motives, feelings, strengths and limitations. 16.
Leadership: Develops and uses effective strategies and interpersonal styles to influence and guide others toward the accomplishment of identified objectives and goals. 17. Communication: Demonstrates the ability to clearly express ideas, thoughts, and concepts verbally and/or in writing. 18. Organizational Awareness:
Understands the agendas and perspectives of others, recognizing and effectively balancing the interests and needs of one's own group with those of the organization. 19. Persuasiveness: Uses appropriate interpersonal styles and methods to gain agreement. 20. Professionalism: Conducts oneself at all times in an ambassadorial, committed and personable manner. 21.
Professional/Procedural Expertise: Acquires and uses professional/procedural knowledge, skills and judgment to accomplish results. 22. Relationship Building.
Bachelor's Degree in Accounting, Business Administration, or a related field. Seven years of related experience, preferably in a university's bursar's office.
Must possess excellent planning and analytical abilities; strong organizational and team building skills; and superb communication skills. Must also be able to utilize problem-solving techniques to find solutions to difficult situations. Proven ability to manage technology resources to support functional needs. Outstanding people management skills required.
Education beyond the Bachelor's level is preferred. Experience with the Banner Student Accounts System and the TouchNet Software Suite is a plus. At the university's discretion, the education and experience prerequisites may be excepted where the candidate can demonstrate, to the satisfaction of the university, an equivalent combination of education and experience specifically preparing the candidate for success in the position.
Job Purpose: Responsible for operations of the Bursar's Office and ensures that all billings, collections, financial aid accounting, receipting, reconciliation, and related functions are performed in an accurate, timely, and compliant manner. Provides key input on related software infrastructure. Directs the financial aspects of the student registration process. Acts as functional lead for the Accounts Receivable functions of the Student information System. Provides input and assistance with leadership, strategic planning and organizational direction of the office, coordination with the enrollment services division, and other duties as assigned in pursuit of Treasury/Bursar objectives.
Ensure appropriate tuition and fee schedules are established in Banner and applied to student profiles.
Oversee cash receipts operations for the Institute including cashiering, departmental deposits, vault, and petty cash. Primary fiduciary responsibility for Institute funds through proper safekeeping and accurate accounting.
Oversee receipt, posting, and accounting of external scholarships, 1098-T processing, and the Perkins and institutional loan portfolio. Ensure accurate, timely processing, in accordance with Institute, state, and federal policies and regulations.
Oversee collection activities, reconciliations, and AR aging's for GIT and Board of Regents.
Responsible for general ledger account reconciliations, including TouchNet reconciliations, to verify proper handling and accountability of funds.
Responsible for customer support services. Manage and support staff providing customer support to all Bursar customers including students, parents, and other departments. Ensure proper training and cross-training of staff and be available to assist with more complex issues and difficult customers.
Ensure all non-sponsored accounts receivables are billed and recorded appropriately.
Responsible for scholarship and fellowship accounting functions, and reconciliations.
Other related duties as assigned.
Education: Bachelor's degree in Accounting, Finance, Business or related field or equivalent combination of education and experience.
Work Experience: Five to seven years
Proficiency with Microsoft Office Suite (Excel, Word, and PowerPoint). Strong attention to detail. Excellent customer service skills. Ability to effectively multi-task. Experience with accounts receivable, internal and external auditors. Exceptional oral and written communication skills and effective time management skills. Exceptional analytical, problem solving, organization, documentation, management, and leadership skills.
Preferred Education: Master's degree in Accounting, Finance, Business or related field.
Preferred Work Experience: N/A
Preferred Certifications: CPA
Experience with Banner Student System, PeopleSoft Financial Management System, Workday Financial Management System, and Touchnet payment portal (or equivalent administration systems). Experience in a university environment. Experience using independent judgment and action to solve complex problems.
Additional Information: *Successful candidate must be able to pass a background check which will include a credit check. Please visit http://www.policylibrary.gatech.edu/pre-employment-screening.
Impact & Influence: This position will interact on a consistent basis with: students, parents, faculty, academic departments, Financial Services management and staff, Board of Regents staff, as well as internal, Board of Regents auditors, and State auditors. This position typically will advise and counsel: Students, parents, Board of Regents staff, Academic Departments, Enrollment Services, campus financial managers, and GT management and staff. This position will supervise: Bursars Office staff.
Georgia Tech's Bursar's Office manages the billing and receipt processes for Georgia Tech student accounts, departmental sales and services, and other non-research billings. Receipting services includes the related technologies required for on-line payments, credit card processing, refunding, and the related compliance efforts. Treasury Services oversees banking, investments, and cash management, ensuring cash efficiency and optimizing investment returns. Additionally, Treasury Services handles the Institute's debt portfolio, working through key affiliates to issue debt and manage bond ratings, and coordinating the public private venture (PPV) oversight and annual reporting requirements with the Board of Regents.
The Bursar is committed to ensuring financial integrity and fiduciary responsibility in all areas under the Bursar's office, while providing the highest level of professional, efficient and responsive customer service. The Bursar provides leadership, strategic planning and organizational direction of the office in support of the Hackensack Meridian Health School of Medicine (HMHSOM) mission, goals and objectives. The Bursar also provides expertise to the HMHSOM senior leadership on policies and financial considerations.
1.Provide leadership, strategic planning, and organizational direction for development and operations of the Bursar's office in support of the HMHSOM mission, goals and objectives. 2.Responsible for ensuring financial integrity and fiduciary responsibility in the billing, receipt, collection and deposit of all revenues, including student tuition and fees, reconciliation of receipts, disbursements and reporting for financial aid funds, mandatory health insurance (or waivers), student loan collections, and tax credit coordination. 3.Serve as a visible resource to the HMHSOM community through regular and frequent interactions with students, parents, faculty and staff, and other school offices. 4.Provide expertise, recommendations, and resolutions on policies and financial considerations. 5.Provide the highest level of professional, efficient and responsive customer service to all HMHSOM constituencies including students, HMHSOM offices, and external agencies. 6.Provide strong leadership and direction to staff ensuring professional development and cross training. 7.Develop new procedures and controls to ensure staff members comply with policies, procedures and practices. Ensure that processes and procedures are clearly defined, and staff has training and support needed to perform their roles effectively. Identify and implement staff development and opportunities. 8.Develop creative solutions and systems to continuously improve the office for efficiency and effectiveness. 9.Work collaboratively with HMHSOM colleagues and constituents. 10.Establish procedures and supervise the student account related activities performed by the Registrar's Office, including, but not limited to payment processing, reconciliation, and use of student financial system functionality. 11.Develop internal controls, fiscal reporting and accountability for functions that reside with scope of responsibility. 12.Responsible for the operating budget of the Bursar's Department. 13.Represent HMHSOM at professional meetings as requested pertaining to Bursar related functions held by Hackensack Meridian Health, the Board of Governors, and various external organizations. 14.Perform additional duties as required.
Education, Knowledge, Skills and Abilities Required: 1.Bachelor's Degree in Business Administration, Accounting or Finance. 2.Minimum of 5 years of significant leadership experience as a Bursar, or in the field of cash management or collections. 3.Seven or more years' related experience. 4.Exceptional management and leadership skills including the ability to oversee, motivate, and develop staff. 5. Knowledge of the methods and techniques involved with cash handling, collections, fund accounting and audit controls. 6.Thorough understanding of technologies operating within a bursar department, collections, etc. 7.Exceptional analytical, problem solving, and organizational skills. 8.Exceptional written and oral, interpersonal, communication, and presentation skills; knowledge of business management principles, methods, and procedures. 9.Demonstrated knowledge and ability to implement technology solutions in support of customer service success. 10.Demonstrated commitment to customer service with ability to exemplify judgment and tact in customer service personally, as a supervisor, and as a campus leader. 11.Skill in monitoring/assessing the performance of self, other individuals, or organizations to make improvements or take corrective action. 12.Ability to successfully communicate and work with faculty, students, staff, employers, and professionally represent the University to a variety of internal and external constituencies.
Education, Knowledge, Skills and Abilities Preferred: 1.Master's degree in related field. 2.Experience and knowledge of the student financial operations in higher education. Licenses and Certifications Required: Licenses and Certifications Preferred:
Bursar & Housing Coordinator- Kaiser Permanente School Of Medicine
By joining the team that is designing and implementing the Kaiser Permanente School of Medicine, you will have the opportunity of a lifetime to create a medical school that will educate physicians for the 21st century and beyond and be a catalyst for change in medical education. This position will be working as a part of an extremely dynamic team of professionals supporting all aspects of the School of Medicine and the creation of the infrastructure, process, and procedures for the Kaiser Permanente School of Medicine. The team works from an interdependent model of practice and we are looking for someone who thrives in a highly challenging role within a high functioning team-based environment.
The Kaiser Permanente School of Medicine will offer more than a conventional medical education. It will provide students with the unique opportunity to be taught by the physicians of Kaiser Permanente and immersed in one the nation-s highest-performing health care organizations.
Students will gain critical knowledge and real-world experience and benefit from unprecedented access to Kaiser Permanente's people, data and technology. This unparalleled approach, plus our deep commitment to resilience, well-being, and inclusion will create a culture where physicians are better prepared to face the health challenges of the future, while helping the nation-s diverse communities thrive. Learn more about the Kaiser Permanente School of Medicine at schoolofmedicine.kp.org.
The KPSOM Bursar and Housing Coordinator's function is to plan, organize and manage all operational aspects and activities related to students' billing records and account, as well as administer student housing policies and processes. Responsible for serving as custodian of student financial accounts in accordance with federal, state and Kaiser Permanente School of Medicine (KPSOM) regulations.
Ensure accuracy and integrity of financial records; provide the necessary services which facilitate administration of assistance programs, student billing, disbursement, and a variety of other services related to student financial records. Manage, implement, and administer student housing policies and processes. This position reports to the Director of Student Systems/Registrar.
Oversee and process student billing, receivables, cashier functions, third-party billing, student refunds, and collection of accounts for current and former students in the Kaiser Permanente School of Medicine. Ensure integrity and accuracy of student financial records in accordance with federal, state, and Kaiser Permanente School of Medicine (KPSOM) regulations.Post and reconcile all financial aid disbursements of scholarships and grants, loans, and third-party payments to student accounts in an efficient and accurate manner.Communicate payment options to students by email, phone, mail or in person regarding their account.
Monitor payment plans of all current and past due accounts and identify at risk student accounts. Initiate and maintain correspondence regarding delinquency status.Work closely with KPSOM Information Technology Services and KP Information Technology to monitor and improve current systems, and/or implement new ones, while continually evaluating operations. Participate in decision-making and testing process regarding the development and maintenance of student record system (Unit4) as it relates to billing, including payment and disbursement.
Identify and implement database elements, queries, and reports to monitor student billing, receivables, cashier functions, third-party billing, student refunds, and collection of accounts.Develop, implement, and manage, in collaboration with the Director of Student Systems/Registrar, policies and processes related to the facilitation and support of adequate and appropriate student housing. Review, analyze, and prepare reports as needed or requested.Develop, manage, and implement effective external and internal communications (print, web, email, and interpersonal) related to housing policies, practices, development, and other matters. Communications include those with students, KP staff, and KPSOM faculty and staff.Engage in continuous quality improvement with respect to policies, practices, and strategic plans, including research and benchmarking of peer institutions around housing and billing related to student accounts. Collaborate with administrators, deans, faculty members, financial aid, and admissions, to facilitate and improve services to students.Other duties as relevant to the duties of the position or as assigned by supervisor or designee, which may include oversight of medical student compliance, such as immunizations, technical standards, HIPAA, FERPA, and other areas, and visiting student activities and compliance.
Minimum three (3) years of experience in an administrative position in student financial services/Bursar's office.
License, Certification, Registration
Demonstrated experience effectively counseling and advising students. Strong written and verbal communication skills.
Strong interpersonal skills. Active listening skills. Customer service orientation.
Ability to work effectively with a diverse population of students, faculty, staff, and external constituents. Strong organizational skills and ability to prioritize work and meet deadlines. Computer proficiency to use complex databases, and software associated to the position.
Ability to interpret and apply knowledge of policies to a variety of situations. Strong problem identification, critical thinking, and problem-solving skills; judgment and decision-making ability.
Demonstrated experience working in Student Financial Services/Bursar's Office at a School of Medicine. Relevant experience working in student affairs, financial aid, student services, or residence life.Master's degree in business, accounting, or related fields, and five (5) years of related experience.
Primary Location: California,Pasadena,S.
Los Robles Administration 100 S.
Los Robles Ave Scheduled Weekly Hours: 40 Shift: Day Workdays:
Mon, Tue, Wed, Thu, Fri Working Hours Start: 8:00 AM Working Hours End: 5:00 PM Job Schedule: Full-time Job Type: Standard Employee Status:
Regular Employee Group/Union Affiliation: Salaried, Non-Union, Exempt Job Level: Individual Contributor Job Category:
Education / Training Department: Medical Education Strategy Travel: Yes, 5 % of the Time Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.
External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances.
Click here for additional requirements >
Coordinator II, Bursar Office
The Bursar's Office at the University of Tennessee at Martin is accepting applications for a Coordinator II. This position is responsible for accounting functions that include daily Banner/IRIS interface reconciliation, testing new Banner and TouchNet upgrades, monitoring Touchnet patches, and providing training and technical guidance to both the office and the campus.
The Coordinator II is responsible for providing exceptional customer service with thorough analyses, problem solving, and effective communication to several university constituents such as students, parents, staff, and third-party sponsors for the Bursar's Office and the Skyhawk Card Office. This position also coordinates technical and logistical interfaces for Banner, IRIS, and TouchNet with Information Technology Services (ITS) to support student account functions
Bachelor's degree and four-five year experience or master's degree and one-two years' experience
Highly organized with strong interpersonal skills
Excellent written and oral communications skills
Proficient use of Microsoft Office or other similar software
Experience in Banner, SAS, Argos.
Experience working with ERP software (SAP)
Ability to program/create reports in Argos and SAS. Skilled in troubleshooting IT/computer issues for the Bursar office computer users
Knowledge of accounting and accounts receivables principles, account reconciliation.
Knowledge of Oracle and development of SQL reports
Application Process: Candidates must apply online and attach a cover letter and resume to the online application.
Application Deadline: Friday, August 2, 2019
Pay Grade 40 – Salary commensurate with education and experience
To view Annual Security & Fire Report - http://www.utm.edu/departments/publicsafety/index.php
Assistant Bursar – Student Services
Rank: Administrator III
Search #: S19-003
Job Posted: May 16, 2019
Southern Connecticut State University is a diverse and student-centered university dedicated to academic excellence, access, and service for the public good. Southern provides a supportive and welcoming environment for all members of its community through a campus wide commitment to social justice.
Founded as a teachers college in 1893, Southern has evolved over the past century into a comprehensive public university of more than 10,000 students, offering graduate and undergraduate programs in the liberal arts and professional disciplines. It is one of four universities in the Connecticut State Colleges and Universities System. The University is located in New Haven, a city rich with arts and culture, and less than 90 miles from New York City and 140 miles from Boston
Southern Connecticut State University seeks applicants for the position of Assistant Bursar –Student Services. This position is primarily responsible for the Student Service operations of the Student Accounts Office. The position is responsible for resolving student account issues, processing student refund payments, serving as a secondary School Certifying Official for eligible veteran students, and maintaining the procedures related to these areas of responsibility.
Bachelor's degree in business, accounting, finance, or related field required. An MBA or Master's degree in accounting/finance is preferred.
A minimum of three years of experience in customer service preferably at a higher education institute, demonstrated knowledge of federal regulations regarding financial aid disbursement and VA certification is preferred. Candidate must possess excellent communication skills with demonstrated competence in handling complex information and the ability to relate positively to students, parents and University staff. Experience with computers and windows based software is required, experience with ERP systems (Banner) preferred. These qualifications may be waived for individuals with appropriate alternate experience.
Please send a cover letter, resume and the names and contact information of three professional references to: Norma Valentin at ValentinN1@southernct.edu by May 31, 2019 for full consideration. Review of applications will begin on June 3, 2019 and the position will remain open until filled.
SCSU is an Affirmative Action/Equal Employment Opportunity employer. The University seeks to enhance the diversity of its faculty and staff. People of color, women, veterans, and persons with disabilities are strongly encouraged to apply.
Enrollment Management and Student Success
Job Description Summary:
Job ID: 6976 - Unclassified - FT
This professional staff member reports to Associate Bursar for Operations and Technology and participates in efforts to increase the efficiency and effectiveness of Bursar operations and systems. Duties also include support of student information systems, including refunding, interface coordination, system upgrades, testing, and assisting with payroll deduction, departmental reporting, statistical analyses, and customer service and support. The Coordinator also may serve in a cross functional capacity as representative for Bursar and Student Financial Assistance.
Participate in the analysis and implementation of processes and products that will increase the effectiveness and efficiency of the Bursar operations and systems.
Responsible for the production support of all student information systems, including:
Coordinating the interfaces and integrity of third party systems including ecommerce setup and maintenance.
Coordinating calendar events relative to system production, such as financial aid refunds.
Coordinating and running processes such as refunding, holds processing and payroll deduction charge file loading.
Assist with table setup and system security of the student information systems.
Perform various analyses using standard system reports, ad hoc reports and reports/queries against the student information, and information from outside service providers and other agencies to ensure data integrity.
Assists with troubleshooting, testing and implementing system enhancements and future software upgrades.
Develop departmental ad hoc and production support reports using university supported query/reporting and desktop tools to maintain statistical analysis of departmental operations. Assist bursar staff with development of reports for individual use; provide training for creating and using reports on an individual basis as needed.
Serve in a cross functional capacity as representative for Bursar and Student Financial Services.
Continuous review (and updating) of Bursar web content on the One Stop website.
Performs other duties as assigned.
Associate degree with a major in accounting, finance, business information systems or a systems-related field, or two years' experience in a bursar or equivalent office may be substituted for an associate's degree.
Demonstrated experience with reporting tools and desktop tools, with proficiency in report writing and data analysis, and an understanding of relational databases. Applicants must have strong critical thinking, analysis and problem solving, and PC skills, and the demonstrated ability to communicate across multiple constituencies: students, vendors, employees, and other departments.
Must be detail minded, organized, and proficient in MS Word, Excel, and Access; must possess excellent written and verbal communication skills; must have the ability to handle numerous tasks, assign priorities, and handle confidential information; must have the ability to establish working relationships with co-workers, supervisors, university personnel, and students. Must be a self-starter. Must be willing to learn and think outside of the box to solve problems creatively.
Bachelor's degree. Experience with Ellucian Banner, Oracle BI, Formstack, Slate, SQL, and knowledge of Student Financial Assistance rules/regulations highly desired
Hours Per Week/Percent Time:
40 Hours/ 12 Months
Cover Letter, List of Three References, Resume
Application Types Accepted:
Criminal Background Check Required:
Post Offer, Pre-Employment Physical Examination:
Student Debt Coordinator
University of Colorado Denver l Anschutz Medical Campus
Bursar's Office – Student Debt Coordinator
Position #741495 – Requisition 16822
Applications are accepted electronically ONLY at www.cu.edu/cu-careers
The Bursar's Office has an opening for a full-time University Staff (unclassified) Student Debt Coordinator position.
The University of Colorado Denver | Anschutz Medical Campus is a public research university serving more than 18,000 students. We award nearly 4,000 degrees each year, including more graduate and professional degrees than any other Colorado institution. With our solid academic reputation, award-winning faculty and renowned researchers, we offer more than 140 highly rated degree programs through 13 schools and colleges. The university receives over $400 million in research awards each year. In addition to the wide array of health-related programs and facilities offered at CU Anschutz in Aurora, Colo. a significant number of undergraduate and graduate degree programs are taught at CU Denver, our comprehensive campus in the heart of downtown Denver—one of America's most vibrant urban centers. CU Denver is located steps from the Denver Center for Performing Arts and the LoDo District affording our students, faculty and staff access to a broad array of academic, professional, community, recreational and cultural outlets.
Located in the heart of downtown, CU Denver provides a vibrant, urban research university experience, with academic programs ranging from the liberal arts and sciences to global energy management, music industry studies and criminal justice among eight schools and colleges. The classroom extends into the city as students study, network and build careers in the surrounding business district. CU Denver unites quality academics, ambitious research and creative work, civic consciousness and driven students—all in the lively setting of downtown Denver. Read CU Denver Quick Facts here.
(NOTE: Career family definition, level definition and position emphasis in the job description above will be included in posting here.)
Jobs in this career family provide general business operations of the organization or a combination of operational responsibilities covering multiple career families. Functions include institutional research, statistical analysis, policy development and review, strategic planning and broad unit business operations such as parking and transportation services, risk management, childcare services, real estate and property management, retail services or job responsibilities that combine fiscal, HR and operational management responsibilities.
Professionals at the entry level are responsible for exercising discretion, analytical skill, personal accountability and responsibility in a wide range of areas including academic, administrative, managerial and student services functions. Work involves creating, integrating, applying and sharing knowledge directly related to a professional field.
At the entry level, duties may be more limited in scope, may be performed with guidance and direction from other professionals, or may be performed in a training and development capacity..
This position exists as a member of the Student Debt Management team. Specifically, the position will have responsibility for the collections activities for the University of Colorado | Anschutz Medical Campus. This includes but is not limited to, all collection activity before first placement, collection reporting, and account tracking for collections. This includes both student and third party accounts.
The purpose of this entry level position is to ensure the fiscal integrity of the University of Colorado Denver Bursar's Office by performing various reconciliations, interpreting and applying General Accepted Accounting Principles (GAAP), Federal Regulations, Sate Fiscal Rules, and University policies and procedures. The duties performed below are generally performed under the close guidance and direction of other professionals.
25% Working closely with other professionals in the office, monitor, and proactively work with student accounts placed into the collection database for the University. Establish, maintain and monitor all scheduled payment plans for students no longer enrolled at the University of Colorado Denver. Reconcile, including error research and resolution for all payments to the student accounts and ensure due diligence on each account before placing into external collection agencies.
20% Assist with, reviewing and reconciling monthly remittance, inventory and exception reports from all of the outside collection agencies. This includes; printing of monthly report, posting and reconciling payments received from external collection agencies. Working with the Finance team on fixing and researching accounting entries that are incorrect. All overpayments received, first or second placement will be refunded to the appropriate entity within 30 days of the receipt of payment.
15 % Assist with the review, reconciliation and processing of monthly reports from all outside collection agencies. This includes; printing of close and returned reports, address update reports, acknowledgment reports and invoices for all agencies. These are distributed to the appropriate individuals for completion of the process.
10% Prepares all monthly mailings generated by the Student Debt Management department and ensures that all students are given the required due diligence prior to account placement to a third party collection agency. Preparation includes drafting subject specific communications and reviewing all final correspondence before release to ensure that there are no errors or anomalies in the campus mailings.
10% Provides assistance to students with questions regarding default consequences and external agency questions. Proactively work with students and the external agencies to ensure that the federal regulations are being followed for all loans.
10% In close partnership with other professional in the office, serve as the student contact between the loan servicer, currently ECSI, and University of Colorado.
Advises student loan borrowers of resources available for deferments, cancellation provisions, and other options.
Proactively work with University staff and ECSI (outside agency) on any new loans that created by the university that are serviced by ECSI to ensure that terms and conditions are accurately set up and that all payments received in the Bursar's office are routed to the appropriate university account.
Advises Student Debt Manager on issues/improvements related to the CU-SIS collections module
10% Miscellaneous debt management activities as follows:
Student contact in regards to external agency questions and research.
Backup to the Senior Collections Analyst when they are not available.
Maintain and update policies and procedures for Student debt Management.
Salary and Benefits:
The salary for this position starts at $47,000 and is commensurate with skills and experience.
The University of Colorado offers a full benefits package. Information on University benefits programs, including eligibility, is located at https://www.cu.edu/employee-services.
- A bachelor's degree in business, business administration, finance, accounting, or a directly related field from an accredited institution
- A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.
Professional experience with Student Information Systems, such as CU-SIS or other similar systems.
Professional experience working with students in an advisory and/or customer service environment.
Ability to communicate effectively, both in writing and orally.
Outstanding customer service skills.
Demonstrated commitment and leadership ability to advance diversity and inclusion.
Ability to work independently and identify patterns in financial data. Keep management informed of items where administrative policy may need to be modified or implemented to provide adequate controls, to assure compliance with audit standards.
Knowledge of and ability to effectively manage a high volume collections operation.
Knowledge and skill at utilizing such techniques as debt management counseling.
Ability to establish and maintain effective working relationships with students/clients and other department employees throughout the organization.
Ability to utilize excellent listening skills.
Ability to create and run reports in Excel.
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