Buyer Job Description Sample
$50,000 a year
Job Title: Buyer
Reports to: Director of Warehouse Operations
Chief Operating Officer
Job Class: Exempt
Responsible for managing the day to day purchasing for: shop(s), warehouse(s), administrative offices, distribution outlet(s), manufacturing department(s), events and marketing departments. Work with purchasing team to ensure all products are procured from qualified vendors at the best value within the budget constraints.
Duties and Responsibilities:
Responsibilities include, but are not limited to:
Execute purchasing strategies
Track and report key metrics to reduce expenses and improve department expenditures and efficiencies
Coordinate and manage processing of all purchase orders
Coordinate purchasing needs and forecasts with Senior Buyer and each department head
Monitor sales trends and ensure purchasing agents are meeting performance standards
Meet with department heads regularly to forecast any bulk or strategic buys
Propose improvements to the current purchasing systems that will improve vendor relations and lower the cost of doing business
Collaborate with inventory team to ensure inventory levels are properly maintained for all departments and outlets
Ensure all invoices are processed properly
Communicate effectively with receiving team to ensure products are in their ideal state upon arrival
If product is damaged or incomplete, coordinate with vendor(s) to update invoice correctly
Follow best practices to the purchasing program
Ability to scale purchasing program as needed to procure bulk pricing and service outlets
4+ years' experience in high volume establishments with extensive knowledge of large scale purchasing programs
Must be able to input and access information in the POS system, delivery systems, marketing outlets, computers, etc.
Must be comfortable learning new skills
Must have excellent analytical skills
Skills and Attitudes:
Must be motivated, hard-working, and passionate. This position requires someone with the ability to handle multiple tasks and responsibilities.
Must have ability to:
Perform all job functions with attention to detail, speed and accuracy
Prioritize and organize
Be a clear thinker, remain calm, and resolve problems using good judgment
Work cohesively as a team with co-workers
Must have one or more of the following:
Bachelor's degree (B.A.) from a four-year college or university
Four years' relevant experience and/or training
Equivalent combination of education and experience
Certificates, Licenses, and Registrations:
- Valid California Driver's License
- CPR and First Aid certified (must be obtained within 30 days of employment)
Must be able to stand/walk for up to 6 hours at a time
Must be able to sit for up to 8 hours at a time
Must be able to lift at least 50 pounds safely and properly
Ability to work in a stressful, fast-paced environment
Must be able to work days, nights, holidays and weekends
Job Type: Full-time
Salary: $50,000.00 /year
- Project Management: 2 years (Required)
- ERP systems: 1 year (Required)
- Purchasing: 5 years (Required)
- Bachelor's (Required)
- San Diego, CA (Required)
- Driver's License (Preferred)
- English (Required)
- United States (Required)
- Morning (Required)
- Mid-Day (Required)
- Evening (Required)
This job will require you to pass a background check:
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The purpose of this position is to assist department director with tracking vendor's inventory and cutting coils.
Assist Director of Steel Sourcing/Purchasing with tracking vendor's inventory and cutting coils.
Source and buy structural steel for STS and galvanizer
Source and buy fill-in plate requirements
Develop procedures with suppliers in shipment notifications. Expedite open purchase order deliveries with Vendors
Work with plant and sales to verify delivery dates meet requirements, adjust purchase orders with vendors accordingly. Attend daily production meetings.
Review material requirements and on hand inventory to assign steel when available.
Coordinate between purchasing and BOM tech when changes need to be made to material on jobs for adjusted size changes.
Track base plate steel requirements and inventory to advise manager of plate status.
Maintain Project Schedule with due dates of materials
Maintain cost savings for steel purchases
Maintain Steel Cost Report with updated prices
Assists with other duties as required.
•Previous purchasing experience in a manufacturing setting preferred.
Computer skills required including experience with MS Office products.
Demonstrated ability to work with frequent interruptions in work flow and constantly changing priorities.
Must be able to remain in a stationary position for extended periods of time with the ability to move throughout the office or outside manufacturing plant as needed.
Must be able to perform physical activities that require use of fingers, hands and arms, such as sitting, typing, using office equipment and reaching. Some additional physical activities may require walking, stooping, bending, twisting and handling of materials.
Position requires manual dexterity, arm-hand steadiness and a safety-minded individual.
Must have the ability to concentrate on tasks for long periods of time and be able to observe and receive information from all relevant sources.
- •High School Diploma or GED required. BS in Business related discipline preferred.
Friday, 8 am
5 pm, Overtime and Weekends as needed
The City of Santa Ana is looking for individuals who are results-oriented, possess great attitudes, demonstrate creativity and innovation, work efficiently, show a record of success and have a PASSION for public service. Having the best employees provides the best service to the community.
Under general supervision, performs a variety of activities related to centralized purchasing, such as soliciting quotes, preparing and abstracting bids, and buying standard supplies and materials, in accordance with the City's Charter and Municipal Code.
Essential Functions Include But Are Not Limited To
Prepares specifications, bid requests, Requests for Council Action, and other necessary documents. Solicits price quotations from vendors.
Receives, examines, and processes requisitions. Locates sources of supply and places orders. Compares costs and evaluates quality and suitability of supplies and materials.
Interviews and corresponds with vendors and other representatives. Negotiates contracts and assists departments in managing compliance for the extent of the contract. Keeps informed of market conditions and trends.
Gains knowledge of the operations of City departments and provides guidance/training to departmental officials and staff on purchasing processes and needs, when appropriate. Performs other related functions as required.
The successful performer is self motivated and persistent in pursuing information. This individual is pleasant, courteous, and helpful when dealing with others, even in difficult situations.
This individual is conscious of cost factors and works towards providing the best equipment and supplies for the City at the most reasonable cost without sacrificing quality. This person is patient and customer service oriented.
Three years of experience, preferably in government, involving the purchasing of a high volume of a variety of materials for use rather than for resale. College education in a related field or C.P.M. may be used in combination with experience to meet the minimum qualifications, or any other equivalent combination of education and experience which provides the following knowledge, skills and abilities.
DESIRABLE KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of: purchasing practices and concepts; identification and maintenance of supply sources; centralized and decentralized purchasing; quality control and value analysis techniques; evaluation of vendor capacity, capability, and performance; contract negotiation and coordination; bid preparation, solicitation, award, and evaluation to assure economics of price, standardization of specifications, quality control, and competitive bidding; contract law, contract administration, prerequisites of a valid contract, legal powers, and capacity to negotiate contracts; tax obligations; the uniform commercial code; office procedures; accounting and budgetary controls; statistical analysis and market research techniques.
Skill in: the use of a personal computer and business software applications such as Microsoft Word, Access, and Excel.
Ability to: interact in person, by phone, or e-mail with personnel at all organizational levels in a high volume environment with a consistent, professional demeanor on a daily basis; function in situations requiring negotiation and/or persuasion; act as liaison to advise and/or resolve differences between agencies/departments, purchasing, and/or vendors; communicate effectively and efficiently both orally and in writing; establish and maintain effective working relationships with vendors, contractors, the general public and other City employees.
SPECIAL WORKING CONDITIONS
Willingness and ability to work evenings, weekends, and different work schedules as needed.
Applicants are required to complete and submit a City Application Form online. Resumes or faxed copies will not be accepted in lieu of the City online application.
To apply, click on the "Apply" link located at the top of this page. New users must create an account first. Click on this link for instructions on how to set up your account and apply for the first time: Online Employment Application Guide.
Application materials will be reviewed by the Human Resources Department. Applicants who possess the most pertinent qualifications will be invited to continue in the selection process which will include:
Written Examination: (Qualifying) will evaluate candidates' ability to communicate clearly, concisely, and effectively in writing. Candidates need a minimum passing score in this examination in order to continue in the selection process.
Oral Interview Examination: (Weight of 100%) will evaluate the candidates' experience, training, education, and abilities in relation to those factors which are essential for successful performance on the job. Candidates need a minimum passing score of 70% in order to be placed on the eligible list.
|GENERAL DUTIES: |
Conduct and document all assigned purchases regardless of dollar value with administrative review of purchases in excess of delegated authority.
Issue formal (advertised), and other competitive solicitation per State and Federal requirement.. Coordinate with departments to develop specifications and evaluation processes. Analyze responses for compliance with bid specifications, especially products with complex features and/or multi–commodity contracts.
Negotiate service agreements and contracts as directed. Prepare and develop original contract terms. Administer contracts and agreements for compliance with terms and conditions.
Authorize contract amendments as required.
Analyze supplier performance history and quality of goods and services; conduct and/or direct tests and product sampling to ensure compliance with specifications. Resolve vendor performance problems.
Provide information in response to questions from departmental/institutional officials, vendors, and business representatives.
Analyze customer inquiry on how to place or create requests. Review requests from employees for placing orders with new suppliers. Direct employees to use existing contracted suppliers.
Perform related duties as required.
Duration: 3- 6 Months
Title: BUYER (PURCHASING DEPARTMENT)
CHARACTERISTICS OF THE CLASS
Under general supervision, facilitates the process for Chicago Park District purchases up to $10,000. Performs other duties as assigned.
EXAMPLES OF DUTIES
Works with Park District departments to develop Request for Quotations ("RFQ") for purchases of commodities and services between $5,000 and $10,000 in accordance with Park District purchasing and contracting regulations and local, state, and federal requirements. Also, distributes RFQs to potential bidders, fields questions from potential bidders regarding the RFQs, receives and evaluates the quotations, and tabulates all bids for award.
Additionally, facilitates Park District purchases under $5,000. Reviews requisitions for purchases prior to creating a Purchase Order. Liaises with Park District staff, contractors, and potential vendors. Participates in outreach activities and attends meetings, which on occasion may occur during non-business hours.
Bachelor's degree plus three years of experience in the procurement of materials, supplies, equipment or services, or an equivalent combination of training and experience. Computer skills required.
- KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of procurement methods and procedures. Ability to research, write, and edit procurement purchase specifications.
Ability to maintain effective working relationships. Ability to analyze information and data. Effective oral and written communication skills. Computer skills, including familiarity with Microsoft Word and Excel.
SALARY RANGE: $32,276.00--$53,350.00
Within Fender Musical Instrument Corporation's ("FMIC") global Supply Chain team, we are focused on delivering operational excellence to the business and our customers by promoting collaboration, building trust, and setting high standards. Our mission is to support and enable the makers who fuel the pursuit of musical expression.
An American icon, Fender was born in Southern California and has built a worldwide influence extending beyond the studio and the stage. A Fender is more than an instrument; it's a cultural symbol that resonates globally.
We are looking for a Buyer to join our team in Corona, CA. The person in this role will be accountable for providing sourcing assistance and pricing analysis on components in order to support the Corona operation. This person will assist in the rationalization / negotiation of supplier pricing structures through knowledge of product propositions and utilization of pricing levers such as annual quantities, commodity pricing, etc. to achieve best pricing for Fender while preserving quality integrity.
About the job:
Partner with materials management team to ensure on-time purchasing of raw materials and components, as well as stabilizing days-of-stock for category suppliers
Research, analyze, and compile data to determine how to deal with plant suppliers strategically, mitigate risk, and prevent supply constraints to the production floor
Management of supplier relationships, supplier agreements, and compliance
Place demand driven purchase orders and expedite purchased parts delivery to meet production line requirements
Managing open purchase orders to ensure suppliers are delivering to confirmed lead times for orders
Negotiate long term agreements with suppliers to include expectations, performance-based incentives, pricing models, and rebates
Initiate and implement key value creation and savings initiatives that provide predictable and sustainable impact to margin year-over-year
Partner with cross-functional teams (R&D, Marketing, Supply Chain, etc.) to identify suppliers based on new product requirements
Develop and implement analysis to support and communicate forecasts of parts driven by production order
Provide analytical support for sourcing activities by performing spend analysis, feasibility analysis, cost/benefit analysis and process analysis
What you need:
3 – 5 years of experience in a Buyer position, preferably Sourcing & Procurement in a Manufacturing environment
Knowledge of project management concepts
Experience working with a global Supply Chain team
Ability to successfully negotiate with suppliers on behalf of the company
Analytical skills to critically evaluate the information gathered from multiple suppliers, identify down-stream risks, reconcile conflicts, provide root-cause analysis, and decompose high-level information into details
Experience with various forecasting models and communicating deviations from forecasted demand to suppliers
Experience with SAP required
Excellent computer skills (Microsoft Excel, Word, PowerPoint, etc.)
A./B.S. in Supply Chain or related field
Bilingual English / Spanish preferred
About Fender Musical Instruments:
Since 1946, Fender has revolutionized music and culture as one of the world's leading musical instrument manufacturers, marketers and distributors. Fender Musical Instruments Corporation (FMIC), whose portfolio of brands includes Fender®, Squier®, Gretsch® guitars, Jackson®, EVH® and Charvel®, follows a player-centric approach to crafting the highest quality instruments and musical solutions across genres. FMIC is dedicated to unlocking the power of music through electric and acoustic guitars, amplifiers, pro audio, accessories and digital products that inspire and enable musical expression at every stage, from beginners to history-making legends.
Research, negotiate and purchase through appropriate processes materials, products, and services. Other duties may be assigned.
Use purchasing systems to purchase necessary items.
Analyze market and delivery systems in order to assess present and future material availability.
Arrange for disposal of surplus materials.
Comply with purchasing and contract management instructions, policies, and procedures.
Locate vendors of materials, equipment or supplies, and interview them in order to determine product availability and terms of sales.
Maintain records of goods ordered and received.
Participate in the development of specifications for equipment, products or substitute materials.
Prepare and process requisitions and purchase orders for supplies and equipment.
Prepare bid awards requiring board approval.
Prepare reports regarding market conditions and merchandise costs.
Represent companies in negotiating contracts and formulating policies with suppliers.
Resolve vendor or contractor grievances, and claims against suppliers.
Review purchase order claims and contracts for conformance to company policy. .
Has in-depth experience, knowledge and skills in own discipline. Works independently with minimal guidance.
Usually determines own work priorities. Acts as a resource for colleagues with less experience. May stabilize at this level for many years.
Has expertise in own discipline. Applies knowledge and skills to a wide range of standard and nonstandard situations. Interprets customer needs, assesses requirements and identifies solutions to non-standard requests.
Uses best practices and knowledge of internal/external business issues to improve products or services in own discipline. Monitors and controls costs within own work. Solves moderately complex problems; takes a new perspective on existing solutions.
Manages own time to meet agreed targets; develops plans for short-term work activities in own area. Explains difficult issues and works to establish consensus. Promotes teamwork; coaches and guides others. Typically has 2-10 years relevant experience
McDermott is a premier, fully-integrated provider of technology, engineering and construction solutions to the energy industry. For more than a century, customers have trusted McDermott to design and build end-to-end infrastructure and technology solutions—from the wellhead to the storage tank—to transport and transform oil and gas into the products the world needs today.
Process purchasing transactions and maintain inventories of Kanban materials, office supplies, and other products as assigned to meet company objectives and customer requirements. Reviews, evaluates, and monitors departmental purchase requisition system for proper authorization and specifications. Responsible for converting requisitions and submitting purchase orders to the proper vendor for delivery of requested items or services based on departmental requests. This position also assists in the flow of materials, parts, and assemblies within or between plants or departments in accordance with production and shipping schedules or department priorities.
Reports to: Materials Manager
Interacts with: All internal departments and outside suppliers.
Review and transfer purchase requisitions and coordinate purchasing of parts and material.
Prepares purchase orders through a computerized system and places orders for required goods and services with approved suppliers.
Reviews Kanban materials and maintains inventories.
Reviews purchase orders for completeness, accuracy, and compliance with existing policies and procedures.
Coordinates plant-to-plant transfer of materials to meet production schedules.
Organize, update and retain product information files and purchase order records.
Ability to work in high volume work environment in a team atmosphere is essential
Ability to communicate with managers, co-workers, as well as all departments within the company.
Demonstrate time management and organizational skills.
Good oral and written communication skills
Must be detail oriented
Bachelors degree is preferred. (Related work experience can be substituted for educational requirement.)
Related Experience Required:
Knowledge of purchasing principles, procedures and terminology
Must be able to prepare maintain accurate and complete records, and reports
Common business practices relating to the purchase, pricing, terms, shipment, taxes, and payment for purchased product and services.
Knowledge in MS Office; Outlook, Excel and Word and PowerPoint
Experience with computerized purchasing systems would be helpful.
Perform mathematical calculations rapidly and accurately
Good office practices and procedures
Certifications, licenses and or other special requirement
- Valid Driver's license and good driving record required
During the busy season, the work is fast paced, and the person in this position must be able to deal with frequent interruptions and changing priorities.
Must be able to maneuver at least 20 pounds.
Light travel may be required
I. JOB OVERVIEW
Job Description Summary:
Procurement and Travel Services is responsible for the university's procurement of goods and services. It accomplishes this by offering multiple methods of purchasing items via the iBuy+ system, Oracle requisitions, or use of a P-Card.
Procurement also oversees the physical handling and delivery of certain centrally stocked goods and materials. Our goal is to serve the faculty and staff by facilitating the timely acquisition of goods and services meeting the needs of GW at a competitive price, and justifying the supplier selection and pricing to meet GW policies and the requirements of external auditors.
We are looking for a dynamic individual to fill our Buyer position. Reporting to the Manager, Strategic Sourcing the Buyer is responsible for the acquisition process for goods and services needed by the university.
Responsibilities include but are not limited to: Assisting departments during the requisition process for purchases including contracts for goods and services, capital equipment and leases to issuing purchase orders.
This specialized position is to provide the university support for the acquisitions of goods and services either through contractual agreements with vendors or through the centralized processing of payments for accounts payables. This mid-level financial support role is generally routine and operating under defined guidelines, most typically handling issues of moderate complexity.
Reviews departmental purchase requisitions for accuracy of information, determines the method of procurement to process requisitions based on dollar amount, timeliness required, etc. Processes routine order requests.
Researches sources of supply via consortiums/cooperatives and other methods. Collects, analyzes, and processes routine order requests.
Assists with solicitation of department specifications and requirements with requests for quotation (RFQ), requests for proposal (RFP) or requests for information (RFI); prepares or assists with preparation of bid specifications, issues bid requests and reviews responses received. Assists with contract negotiation, identifies suppliers and awards contracts in accordance with the University's objectives and procurement policies and procedures; receives approvals as needed. Prepares contract drafts and other required documents.
Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
Qualified candidates will hold a Bachelor's degree in an appropriate area of specialization. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.
Additional Required Licenses/Certifications/Posting Specific
Knowledge of the fundamentals of purchasing; ability to use sound judgment in making independent decisions; ability to prepare clear and concise reports; ability to collect and analyze data and supporting documentation from requester
Excellent verbal and written communication skills
Strong Customer Service skills
Strong Analytical skills
Ability to work effectively with faculty, staff and students from a variety of diverse backgrounds
Demonstrated experience with computers and Microsoft Office products (Word, Excel, PowerPoint).
Experience working with Concur Travel and Expense modules.
Experience working with an enterprise accounting and reporting system (e.g., Banner, Oracle, SAP).
Typical Hiring Range Commensurate with Experience How is pay for new employees determined at GW?
A Senior Buyer at Meritor is motivated and accountable, with the confidence to drive decision making and solutions. The position has full Purchasing responsibility for North America Off Highway, Specialty, and Defense Components. Responsibility includes but is not limited to achieving net material performance objectives, building and maintaining global supplier relationships, aiding in the development of Buyers within the Purchasing organization.
Develop new product sourcing strategies representative of cost, quality and delivery considerations and effectively communicate messaging to internal procurement and cross functional management team.
Lead Buyer within Off Highway, Specialty, and Defense Purchasing organization; assist management in development of Buyers by offering guidance, advice and expertise in mentoring role.
Formulate annual business plan for achievement of cost reductions and year over year performance improvement.
Responsible to build and manage internal and external supplier relationships.
Manage and negotiate supplier agreements that require improvements in suppliers cost, quality, delivery, order lead time, payment cycles, technology, and/or risk mitigation.
Analyze market trends and commodity pricing trends to negotiate optimal purchasing agreements and drive alignment.
Manage purchasing activities for Buyer led resource programs; identify key milestones and risks, maintain timelines and ensure cost objectives are achieved.
Bachelor's degree required
3-5 years of direct materials purchasing experience required
Experience purchasing forged, machined and/or cast components required
Solid background working with an ERP system required; Oracle, SAP preferred
Experience managing global suppliers and negotiating global agreements preferred
Experience working with global, diverse teams and supply base preferred
In-depth knowledge of automotive quality procedures preferred
Packaging, freight and logistic knowledge preferred
Willingness to travel up to 25% (may be global as well) required
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