Commander Identification And Records Job Description Sample
Criminal Identification Technician III (Sr-14) - Oahu
Recruitment Number 217364 - Downtown, Island of Oahu Employment Only
Note: The starting monthly salary is at the minimum rate of pay advertised above.
A continuous recruitment may be closed at any time. The notice of the last day to file applications will be posted on the Civil Service Hawaii State Government Jobs page of our website.
Independently compares arrest record fingerprints with the automated fingerprint identification system (AFIS) and master tenprint records for criminal identification purposes; provides expert tenprint courtroom testimony as required; receives on-the-job training in latent fingerprint examination methods and practices; expunges criminal records in accordance with expungement orders; and perform other related duties as assigned.
Minimum Qualification Requirements
To qualify, you must meet all of the following requirements:
Clerical Experience: Two years of progressively responsible work experience which included the performance of a variety of clerical tasks which demonstrated familiarity with common office procedures and equipment; knowledge of English grammar and spelling; the ability to read and understand detailed manuals, instructions and other similar material; carry out procedures in clerical work systems, compare words and numbers quickly and accurately; perform basic arithmetic operations (addition, subtraction, multiplication, division); and input alphanumeric data quickly and accurately.
Fingerprint Classification Experience: Two years of progressively responsible work experience which included identifying fingerprint patterns and references; comparing fingerprints; classifying, searching and filing fingerprints; and criminal history record keeping.
Substitutions Allowed: Relevant substitutions as described in the Minimum Qualification Requirements (click link below), will apply.
The information provided above represents a summary of the complete Minimum Qualification Requirements. To view the Requirements in their entirety, please CLICK HERE.
PUBLIC SERVICE LOAN FORGIVENESS (PSLF) PROGRAM
The PSLF Program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. To qualify, the individual must have made 120 qualifying payments while employed by a qualifying employer. For more information, please click: https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service
ELECTRONIC NOTIFICATION TO APPLICANTS
The Department of Human Resources Development (HRD) will use electronic mail (email) to notify applicants of important information relating to the status and processing of their applications as part of our ongoing efforts to increase operational efficiency, promote the conservation of green resources, and minimize delays and costs.
Please ensure that the email address and contact information you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails or fail to check your email-box in a timely manner. In addition, please be aware that you may no longer receive notification about applications submitted if you choose to disable the Job Application Emails feature in your Account Settings.
The examination for this recruitment will be conducted on an unassembled basis where the examination score is based on an evaluation and rating of your education and experience. It is therefore important that your employment application provide a clear and detailed description of the duties and responsibilities of each position you held.
In-person interviews and/or further testing in Hawaii may be required at the discretion of the hiring agency. If in-person interviews and/or further testing is a requirement, applicants who meet the minimum qualification requirements and are referred to the vacancy must be available to participate in person and at their own expense in this required phase of the selection process.
Applicants are encouraged to submit their applications as soon as possible. In addition to employment availability and score, the referral of qualified applicants may be based upon other factors including date of receipt of the application.
The State of Hawai'i complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodations in completing an application, any pre-employment testing, or otherwise participating in the selection process, please call 808-587-0936 for assistance.
CLICK HERE for further information about Equal Employment Opportunity, the Merit Civil Service System, Citizenship and other requirements, Reasonable Accommodation, Veterans Preference, Examination Requirements, and the State Recruiting Office's Levels of Review.
Product Manager, Visitor Identification
BradyCorporation is an international manufacturer and marketer of complete solutionsthat identify and protect people, products and places. Brady's productshelp customers increase safety, security, productivity and performance and includehigh-performance labels, signs, safety devices, printing systems and software.Founded in 1914, the Company has a diverse customer base in electronics,telecommunications, manufacturing, electrical, construction, medical, aerospaceand a variety of other industries. Brady is headquartered in Milwaukee,Wisconsin and as of July 31, 2017, employed approximately 6,300 people in itsworldwide businesses. Brady's fiscal 2017 sales were approximately $1.11billion. Brady stock trades on the New York Stock Exchange under the symbolBRC. More information is available on the Internet at www.bradycorp.com.
TheVisitor Identification Product Manager is responsible for the development andexecution of product and marketing strategy for the Visitor Identificationcategory within the PDC (~$220M annual revenue) division of BradyCorporation. This individual is accountable for product categoryperformance for the ~$7M annual revenue Visitor Identification category(inclusive of Visitor Management software, printers, and all consumables neededto identify visitors within a given facility) and is based in the Manheim (PA)office reporting to the Identification Product Director. The ProductManager also coordinates interactions with the senior management team, R&D(especially related to new products), sales, service, and operations. This individual will drive product family organic growth, new product vitality,gross margin, and operating income results while simultaneously searching fornew marketing spaces and vertical market opportunities. The position isalso responsible for pricing, product positioning, and promotional strategiesfor the category.
Essential Duties and Responsibilities:
Build market leading expertise within the Visitor Identification space and educate the organization of its trends, opportunities, and threats.
Manage Product Line P&L. Develop and communicate sales forecasts as an integral part of the Sales, Inventory, and Operations Planning Process (SIOP) for the product category.
Manage and track category/SKU performance and profitability. Evaluate and identify potential cost reduction activities. Make determinations on obsolete and slow moving inventory.
Develop pricing strategy and price lists for the product category. Work with the sales organization on quoting for large opportunities and maintaining margin tolerances.
Manage product line data hygiene to ensure that all internal systems contain accurate quantities, pricing, part numbers, and descriptions for the product category.
Interact with QA/QC to respond to customer complaints and customer requests for technical product information.
Provide training, sales tools, and support to the sales force, customer service, technical support, and reseller network concerning technical product characteristics and product positioning.
Develop and execute a 5-year product roadmap for growth, innovation, new markets potential, as well as new product opportunities. Conduct opportunity analysis including market research, voice of the customer, and competitive intelligence.
Interface effectively across company disciplines on all phases of new product development including establishing product specifications, approving new materials, determining packaging configurations, developing pricing and margin analysis, and setting initial product inventory levels.
Participate in voice of the customer (VOC) visits to create and reinforce new product pipeline opportunities.
Work with internal partners and external agencies on completing the marketing, training, and commercialization steps of the new product launch process.
MarketingCampaigns and Promotions
Develop effective marketing campaigns and promotional tactics that drive sales conversion. Measure the ROI and effectiveness of initiatives on the product category.
Collaborate with the marketing communications team and external agencies on the development of marketing collateral to support the product category as well as new product releases or product improvements. Effectively market through email campaigns, website presentation, catalog content, product promotions, video creation, and tradeshow graphics.
Lead the annual strategic planning process for the category from a high level market growth perspective to a detailed product line forecast with clear sales and profitability analysis by sales channel. Deliver strategy including detailed plan to achieve targets across multiple channels.
Accountable for creation and delivery of key performance indicators (KPIs) within the product category that reinforce the success of the articulated growth strategy.
Represent the unit in exploring new business ventures and alliances within the Visitor Identification space.
Required Knowledge, Skills & Abilities:
5 years of experience in product management is required.
Self-starter with a track record of achieving results who can work independently.
Excellent communication skills (both verbal and written), strong analytical, problem solving, and time management skills.
Project management discipline with ability to adapt to changing priorities.
Strong leadership and cross-boundary collaboration. Strength in building relationships across the organization while motivating and pushing the team for market impact.
Advanced Microsoft Office abilities (namely, Excel and Powerpoint).
Desired Knowledge, Skills & Abilities:
BA/BS required, MBA preferred.
Previous experience and interaction with materials sciences preferred.
Technical understanding of software applications ranging from client to cloud based and basic technical knowledge of direct thermal and inkjet label printers preferred.
Complete insurance coverage starting on first day of employment – medical, dental, vision, life
401(k) with company match
Vacation and Holiday pay
Our company is an equal opportunity/affirmativeaction employer. Applicants can learn more about the company's status as anequal opportunity employer by viewing the federal "EEO is the Law"poster at:http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf
Health Records Specialist - Medical Records
Presbyterian Healthcare Services is a locally owned, not-for-profit healthcare system of eight hospitals, a statewide health plan and a growing multi-specialty medical group. Founded in New Mexico in 1908, it is the state¿s largest private employer with approximately 11,000 employees.
Presbyterian¿s story is really the story of the remarkable people who have chosen to work here. Starting with Reverend Cooper who began our journey in 1908, the hard work of thousands of physicians, employees, board members, and other volunteers brought Presbyterian from a tiny tuberculosis sanatorium to a statewide healthcare system, serving more than 700,000 New Mexicans.
We are part of New Mexico¿s history ¿ and committed to its future. That is why we will continue to work just as hard and care just as deeply to serve New Mexico for years to come.
Type of Opportunity: Full Time
Work Schedule: Varied Days and Hours
Location: Rev Hugh Cooper Admin Center
- High School Diploma or GED
At least 1-2 years experience in health information management, medical records or healthcare clinical-clerical office experience or, in lieu of experience, formal education in Health Information Management or other relevant Medical-related field. Medical terminology knowledge required
Competencies and skills:
- SKILL-Ability to effectively interact with customers to understand their needs and explain data
- SKILL-Microsoft Office
- SKILL-Demonstrated ability to communicate effectively in person and via telephone with members, employer groups, brokers, physicians, and physician office staff using strong dialogue and customer service competencies.
- SKILL-Written communication
Coordinates the encounter or episode process for the patient including but not limited to: responsible for prepping all documents identified to be scanned into PresRecord on a daily basis. This consists of correctly identifying complex clinical data ranging from lab results to complex cardiovascular and neurological test results, and categorizing them into predefined document types, utilizing technology to prepare bar codes for the documents and attaching the correct bar code for document type and patient identification to assure patient safety and best clinical quality. Organizing complex clinical data within patient charts; accesses multiple electronic medical record applications. This position will maintain daily workflow, ensuring that records are prepped in a timely and efficient manner to avoid delay in further processing. Performs annual record relocations and maintenance of timely and accurate filing techniques.
Benefits are effective day-one (for .45 FTE and above) and include:
Full medical, dental and vision insurance
Flexible spending accounts (FSAs)
Free wellness programs
Paid time off (PTO)
Retirement plans, including matching employer contributions
Continuing education and career development opportunities
Life insurance and short/long term disability programs
About New Mexico
New Mexico¿s unique blend of Spanish, Mexican and Native American influences contribute to a culturally rich lifestyle. Add in Albuquerque¿s International Balloon Fiesta, Los Alamos¿ nuclear scientists, Roswell¿s visitors from outer space, and
Santa Fe¿s artists, and you get an eclectic mix of people, places and experiences that make this state great.
Cities in New Mexico are continually ranked among the nation¿s best places to work and live by Forbes magazine, Kiplinger¿s Personal Finance, and other corporate and government relocation managers like Worldwide ERC.
New Mexico offers endless recreational opportunities to explore, and enjoy an active lifestyle. Venture off the beaten path, challenge your body in the elements, or open yourself up to the expansive sky. From hiking, golfing and biking to skiing, snowboarding and boating, it¿s all available among our beautiful wonders of the west.
AA/EOE/VET/DISABLED. PHS is a drug-free and tobacco-free employer with smoke free campuses.
Medical Records Coordinator
- Respond to phone calls from medical and support personnel requesting medical records or patient identification to be read from the record.
- Log medical record requests into the CompSys database.
- Determine records to be released by reviewing requestor information in accordance with HIPAA guidelines and obtaining pertinent patient data from various sources, including electronic, off-site, or physical records that match patient request. Scan medical records into database.
- If necessary, respond and process requests from physician offices and long-term care familities on a priority basis and fax information to the physician office.
- Escalate issues to manager that delay timely release of records.
- Must be a high school graduate or equivalent
- Experience in clinical records/medical records operations preferred
- Exceptional clerical skills and understand HIPAA confidentiality; healthcare ROI experience is preferred.
- Scanning experience, plus a friendly positive attitude are traits needed for this position.
Criminal Records Specialist I
The Mission of the Sheriff's Office is Conserving the Peace Through Values Driven Service.
We envision Washington County as the safest urban county in Oregon by building strong community partnerships, providing excellent customer service, practicing prudent fiscal operations, and embracing excellence.
The Washington County Sheriff's Office is recruiting for Criminal Records Specialist I positions. This is an opportunity to apply your best skills in a broad array of administrative responsibilities and receive comprehensive, on-the-job training using a wide variety of specialized software systems which provide information that supports law enforcement officers, criminal court operations, and other jurisdictions. Additionally, the Criminal Records Specialist I will receive instruction on how to create and extract law enforcement data and provide administrative customer service to members of the public, attorneys, or insurance companies related to bail, fees, towed vehicles or expunction of records.
This position works within a 24 hour per day, 7 day per week facility. Criminal Records Specialist I positions WILL work day, swing and/or graveyard shifts, and MUST be willing to work on holidays and weekends.
The Washington County Sheriff's Office offers employees a collaborative culture, work-life balance, and a comprehensive benefits package. Working within Washington County provides daily opportunities to serve and build communities now and into the future. We are an equal opportunity employer with a commitment to a diverse and inclusive workforce. Women, minorities, veterans, and people with disabilities are encouraged to apply.
ESSENTIAL JOB DUTIES
Duties may include:
Acts as a cashier and receptionist; receives payments for bail, fingerprinting, towing, or other fees or fines; verifies payment information is correct using various databases; explains accepted payment method; issues receipts or change due to customer; balances cash drawer at end of shift; answers phones and greets people in person; answers questions and explains policy or procedures; and refers people to services or give directions.
Coordinates court schedule for deputies; administratively manages and coordinates subpoenas to be served by appropriate law enforcement staff; writes police reports for no-suspect crimes; and expunges records as directed by courts.
Enters and retrieves wants and warrants; retrieves wants and warrants for deputies and researches information to make certain that the warrant matches the correct individual.
Records entries for restraining orders using data from law enforcement databases; updates new data received from courts; enters data into various databases for Washington County and other jurisdictions; enters police reports into database; and scans police reports, criminal citations, and case dispositions.
Receives scanned criminal reports and collates in numerical order; reads and codes reports and portions of reports according to Oregon statute charges or property type violations; verifies that reports contain correct coding and information; and researches and adds missing information.
Enters crime and criminal data in law enforcement database(s); extracts data, cross-referencing information to respond to time-critical requests from deputies and police officers in the field, court officials, the District Attorney's staff, or other jurisdictions.
Receives information from the public by telephone about criminal activity; determines if police contact is needed; obtains personal data and account of the incident; writes narrative of the event; receives reports from other jurisdictions and create narrative reports; researches proper criminal code and codes reports; and indicates amount of monetary loss or property damage.
Responds to information requests, making determination to provide information or make a referral to a court records clerk; answers telephone inquiries from the public and law enforcement personnel; directs individuals to correct phone extension; researches information on various law enforcement databases or the internet and relays information; locates information such as names, addresses, vehicle license plate, or identification numbers; receives requests from the public for extra patrol of traffic areas; and receives information on abandoned vehicles.
Distributes mail, maintains and archives various files, and orders supplies.
Presents testimony related to job duties in court.
KNOWLEDGE, SKILLS AND ABILITIES
Education and Experience:
A typical way to obtain the knowledge and abilities would be:
Three (3) years of general administrative experience;
An Associate's Degree may substitute for two (2) years of the experience.
Possession of Microsoft Office Specialist certifications (MOS) is preferred.
Applicants must successfully complete an extensive criminal and personal background investigation.
Some positions may require bilingual skills in English and Spanish. To qualify, you will be required to take both a written and oral bilingual test to confirm your fluency.
Some positions require Notary Public licensure.
To see the complete list of knowledge, skills and abilities for this classification (Criminal Records Specialist I), please us this link: Criminal Records Specialist I. SUPPLEMENTAL INFORMATION
Washington County is committed to using a Merit Based System in which recruiting, selecting, and advancing employees is based on their relative knowledge, skills, and abilities.
An evaluation of training and experience of submitted applications will begin after November 19, 2018. This will be performed by Human Resources.
A written Criminal Records Specialist I examination will be administered to those passing the minimum qualifications. We expect to schedule the exam the week of November 26, 2018.
Applicants passing the written exam will be invited to a Q & A Night to be held on December 18, 2018 at 6:30 p.m. Details about the event including location will be sent out in an email.
Applicants who pass the written exam will continue in the process and be asked to answer several questions on video, to be scored by a subject matter expert panel.
Applicants will then complete a panel interview.
Applicants that pass the panel interview will move on to a thorough background investigation. Candidates MUST print and notarize the WCSO Supplemental Background Information Packet and submit it to the Washington County Sheriff's Office Professional Standards Unit at the address indicated on the front of the packet.
Applicants who pass the background investigation will be placed on the Eligible List and will begin job shadows within the Criminal Records Unit.
An offer of employment will be made upon successful completion of all steps in the selection process.
Please note: Candidates that are successful in the evaluation process may have their applications referred for additional vacancies in the same classification, or job family.
If you are a Veteran and would like to be considered for a Veteran's preference for this recruitment, please review instructions by clicking here.
Accommodation under the Americans with Disabilities Act:
Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance please contact Human Resources 503-846-8606, or e-mail at: firstname.lastname@example.org at least 48 hours before any step in the recruitment and selection process for which you feel you need accommodation.
Status of Your Application:
You will be advised by e-mail of your status at each step in the application process, from initial application to final employment disposition. Please note that Washington County communicates with all candidates via email. If you "opt out" or "unsubscribe" from email notifications from NEOGOV it will impact our ability to communicate with you about job postings.
Questions (??s) Regarding This Recruitment
Rebecca Tabra, Talent Acquisition Business Partner
- Washington County is a drug-free workplace *
Health Records Assistant
Definition Benefits Supplemental Questions
To assist with the issuing of Food Handler cards, certifications and permits required by Southern Nevada Health District (District); to operate the camera and process photo identification requests; to collect accepted forms of payments for service(s); and to provide document and record management support to the assigned program.
This recruitment will remain open until a sufficient number of qualified applicants have been identified and may close at any time once that number has been reached.
Examples of Essential Responsibilities and Duties:
This class specification lists the major duties and requirements of the job and is not all-inclusive. Incumbent(s) may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills
Assist the clients in obtaining Southern Nevada Health District required cards or certifications by accepting, reviewing and ensuring completeness of applications.
Complete necessary data entry
Operate camera and lamination machine
Proctor a required video, or testing, for cards or certifications
Prepare and maintain accurate systems files
May travel to rural areas to process cards (if required)
Provide program support duties, including but not limited to: answering client questions; answer telephones, respond to requests for information and defuse irate clients or callers as necessary; take messages and relay factual information to others as requested
Coordinate communications between the supervisor and other professional and administrative staff both within and outside the work unit; receive and relay sensitive information related to District activities, personnel and clients; provide explanations regarding established policies and procedures
Operate the switchboard and cover the front desk/reception area to direct clients to the appropriate person or service area; answer questions pertaining to procedures, rules and regulations of the records program.
Conduct complex records searches and locates official program records and documents
Validates requests for official documents in conformance with established departmental procedures, policy and applicable laws, codes and regulations
Scan documents using imaging systems hardware and software
Cleans and maintains all imaging and related equipment; operate a variety of office machines
Complete sales transactions with customers for services; operate a cash drawer to receive accepted forms of payments; prints receipts, and balances a cash drawer each day; produce daily cashiering reports
Assist in the preparation of a variety of reports and the creation of spreadsheets
Type, proofread and review a variety of documents and forms, reports memoranda; enter a variety of departmental data into a databases; retrieve data as requested; operate printer and other computer peripherals
Perform a variety of record keeping duties such as filing and maintaining ledgers, logbooks and bookkeeping records; enter updated materials as required
Maintain general office supplies; reorder as necessary
Perform related duties and responsibilities as required
In addition to the knowledge and abilities required at lower levels:
Functions and operation of an administrative office and/or program area
Modern office procedures, methods and computer, and other equipment
Principles and procedures of filing and record keeping
Business letter writing and basic report preparation
Basic principles and procedures of bookkeeping and cash handling
English usage, spelling, grammar and punctuation
Type at a moderate speed to ensure efficient and accurate job performance
Interpret and apply complex rules, regulations, policies and procedures to specific problems and situations
Accurately process payments for services
Respond to requests and inquiries from the general public
Communicate clearly and concisely, both orally and in writing
Understand and follow oral and written instructions
Proficiently complete internet research assignments
Establish and maintain cooperative working relationships
Compile and analyze records, and descriptive information from forms, applications, spreadsheets, and other materials
Learn operational characteristics and activities of assigned program
Perform simple mathematical calculations
Receive inquiries and respond to complaints from staff and program clients
Operate standard office machines and computer equipment
Training and Experience Guidelines:
Graduation from high school or equivalent education
Basic competency in Microsoft Word and Excel with a minimum typing speed of 40 net words per minute
- One year of clerical or administrative support experience.
Elections Records Technician II
The current Records Technician II vacancies are for the Ventura County Clerk-Recorder's, Registrar of Voters Office. This position will be assigned to the Elections Division located in Ventura; however, this position may also be required to work at the Clerk-Recorder's Division in Ventura or the Clerk-Recorder's East County Office in Thousand Oaks.
Under general supervision, performs records management support duties for the County Clerk-Recorder, Elections Division. Requires compliance with federal, state, and local laws, codes, statutes, and ordinances in the tracking, indexing, filing, classification, coding, storage, security, retrieval, disposition of official records, and conduct elections. Records Technician II is the journey level classification in the Records Technician series.
The ideal candidate is a detail-oriented professional with excellent organizational, time management, interpersonal and communication skills; is computer literate with strong Microsoft Word, Excel and Access skills; possesses excellent multi-tasking skills with the ability to work effectively with rapidly changing priorities in a timely manner and with a high degree of accuracy; and has the ability to address public inquiries, with courtesy, tact, and diplomacy, under occasional stressful public contact, consistent with department rules, practices and protocols.
The Records Technician II performs journey level technical work that is focused on examining a variety of materials for completeness, accuracy, and identification of subject matter (e.g., recordable documents, voter registrations), requiring knowledge of complex codes and statutes as well as operational procedures.
The Records Technician II also works as Elections poll worker recruiters and trainers. They are responsible for the recruitment of all poll workers for a geographical area of the County, with each area consisting of approximately 75 precincts, with four (4) or five (5) poll workers per precinct and an additional 18-20% cancelation replacements (approximately 380 people); and coordinating, scheduling, and conducting poll worker classes, with class sizes ranging from 35-200 people at various sites throughout the county.
Incumbents may be eligible for an educational incentive of 2.5%, 3.5%, or 5% based on completion of an Associate's, Bachelor's, or Master's degree that is not required for the classification. Incumbents may also be eligible for bilingual incentive depending upon operational need and certification of skill.
Examples Of Duties
Duties may include but are not limited to the following:
Receives and examines different types of documents for completeness, accuracy, conformity or validity; and edits, corrects and records information according to uniform codes and guidelines.
Recruits poll workers; and coordinates, schedules, and conducts poll worker classes.
Coordinates and schedules precinct site equipment delivery times and equipment quantities in conjunction with office staff, delivery companies and poll workers.
Conducts site visits at polling places to perform ADA surveys (taking measurements, photos, form completion).
Searches and obtains information from a variety of files, records and information management system, (e.g., Elections Information Management System).
Helps resolve complaints and issues while exercising tact and discretion, particularly regarding the release or suppression of confidential information.
Assists the public and representatives from outside agencies in completing forms and explaining rules, regulations, and procedures.
Performs related duties as required.
Records Technician II is represented by the Service Employees' International Union (SEIU) and is eligible for overtime compensation. Typical Qualifications
These are entrance requirements to the examination process and assure neither continuance in the process nor placement on an eligible list.
EDUCATION, TRAINING, and EXPERIENCE
Considerable experience in the examination of official documents/records which has led to the acquisition of the required knowledge, skills and abilities. The required knowledge, skills and abilities also can be obtained by:
One (1) year of experience as a Records Technician I in the area of specialty (i.e., elections records/processes); OR
Any combination of education, training or experience equivalent to two (2) years of clerical experience performing journey level technical work examining a variety of materials for completeness, accuracy, and identification of subject matter requiring:
- knowledge of complex codes and statutes
- as well as operational procedures governed under different statutory codes
Successful completion of an accredited records management course in the area of specialty may be substituted for six (6) months of specialized experience.
NECESSARY SPECIAL REQUIREMENT
Must be willing and able to work at the Clerk-Recorder's East County Office in Thousand Oaks.
Must be willing and able to work overtime, evenings, weekends and holidays as scheduled, or on short notice.
Must be willing and able to focus for extended periods of time performing repetitive tasks.
Must be able to possess and maintain a valid California driver license.
- Intermediate proficiency/skills in Microsoft Word, Excel and Access.
KNOWLEDGE, SKILLS and ABILITIES
Thorough knowledge of elections records management principles, practices and techniques; document types, forms, and recordation requirements; standard nomenclature, indices and classification systems used for recordation; functions, policies and procedures applicable to work assignments; and laws, rules and regulation governing the recordability and retention of documents/records; database management systems and commands.
Skill in the operation and use of computers and related technology including software applications specific to the work performed such as Microsoft Word and Excel.
Working ability to understand, apply and explain laws regarding the release of information and documents; operate office equipment such as computers, printers, and reproduction machines; perform simple mathematical calculations; deal tactfully and courteously with a wide range of individuals including stressful contacts with irate persons; work effectively within the constraints of specific deadlines and time frames; maintain confidentiality of restricted information; recognize deviations from accepted formats or codes; and communicate effectively orally and in writing. Recruitment Process
FINAL FILING DATE: Applications must be received by County of Ventura Human Resources no later than 5:00 p.m. on Wednesday, November 21, 2018.
To apply on-line, please refer to our web site at www.ventura.org/jobs. A paper application can be obtained by calling (805) 654-5129. Our address is: County of Ventura, Human Resources Division, 800 South Victoria Avenue, L-1970, Ventura, CA 93009.
Applicants must provide sufficient information under the Education/Work experience portion of the application and supplemental questionnaire in order to determine eligibility. A resume may be attached to supplement your responses in the above-referenced sections; however, it may not be submitted in lieu of the application.
NOTE: If presently permanently employed in another "merit" or "civil service" public agency/entity in the same or substantively similar position as is advertised, and if appointed to that position by successful performance in a "merit" or "civil service" style examination, then appointment by "Lateral Transfer" may be possible. If interested, please click here for additional information.
SUPPLEMENTAL QUESTIONNAIRE - qualifying: All applicants are required to complete and submit the questionnaire for this exam AT THE TIME OF FILING. This questionnaire may be used throughout the examination process to assist in determining each applicant's qualifications and acceptability for the position. Failure to complete and submit the questionnaire may result in the application being removed from consideration.
APPLICATION EVALUATION - qualifying: All applications will be reviewed to determine whether or not the stated requirements are met. Those individuals meeting the stated requirements will be invited to continue to the next step in the screening and selection process.
WRITTEN EXAMINATION - 100%: A job related written examination will be administered to test candidates' knowledge of office practices, reading comprehension, forms completion/checking, comparison, vocabulary, spelling, math, and filing. Candidates must earn a score of seventy percent (70%) or higher to qualify for placement on the eligible list. The written examination is tentatively scheduled for Monday, November 26 at 1:30 p.m.
Candidates successfully completing the examination process may be placed on an eligible list for a period of one (1) year. The eligible list established from this recruitment may be used to fill current and future Regular (including Temporary and Fixed-term), Intermittent, and Extra Help vacancies for these positions or similar positions only. There are currently two (2) Regular vacancies within the Ventura County Clerk and Recorder's Agency: Elections Division.
BACKGROUND INVESTIGATION: A thorough pre-employment, post offer background investigation which may include inquiry into past employment, education, criminal background information and driving record is required for this position.
For further information about this recruitment, please contact Kelli Fitzgerald by email at email@example.com or telephone at (805) 654-3611.
Warehouse Person I - Central Services/District Records Management 3561-1
Warehouse Person I
Central Services/District Records Management
Reports to: Coordinator III - Fiscal Compliance & District Records Management
Pay Grade: 304
Salary Range: $29,674 - $37,083
Duty Days: 245
Provides logistical support for the Distribution Centers. Loads assigned delivery vehicle with warehouse supplies, drives to specific location, and unloads. Requires class "B" Commercial Driver's License (CDL).
Essential Job Functions Receiving and Distribution
Loads and delivers warehouse/records inventory, following an assigned route to schools in a safe, efficient, and timely manner.
Operates a variety of warehouse equipment including forklifts, pallet jacks, furniture hand dollies, records hand trucks, stock pickers, and so forth.
Performs preventative maintenance and disassembly/reassembly of warehouse equipment.
Works periodic unscheduled overtime on short notice as directed.
Assists in all warehouse/records operations as determined by warehouse/records supervisor including loading and unloading incoming and outgoing stock, assisting with warehouse/records inventories, and performing housekeeping duties.
Verifies route quantities to ensure correct loading and provides exceptional customer service at all times.
Completes emergency deliveries as directed.
Assists with the District yearly shredding process.
Restocks bins and shelves with supplies as needed.
Processes equipment such as computers, monitors, printers, televisions, VCR's, projectors, and others, for distribution with proper identifications affixed.
Picks up and delivers all identified new and surplus furniture to all FWISD facilities, including donated furniture, computers and other items in a safe, efficient and timely manner.
Maintains a District laptop and assists with entering data into the Records Management Software.
Performs large-scale records management pick up at Administrative complexes and schools/facilities as directed.
Follows established safety procedures and techniques to perform job duties including lifting and carrying. Operates tools, equipment, and vehicles according to prescribed safety procedures.
Corrects unsafe conditions in work area and promptly reports any conditions that are not immediately correctable to supervisor.
- Inspects vehicles and equipment following established inspection procedures to identify needed repairs.
Personal Work Relationships
All Fort Worth ISD employees must maintain a commitment to the District's mission, vision, and strategic goals.
Exhibits high professionalism, standards of conduct and work ethic.
Demonstrates high quality customer service; builds rapport/relationship with the consumer.
Demonstrates cultural competence in interactions with others; is respectful of co-workers; communicates and acts as a team player; promotes teamwork. Responds and acts appropriately in confrontational situations.
Other Duties as Assigned
- Performs all job related duties as assigned and in accordance to the Board rules, policies and regulations. All employees are expected to comply with lawful directives in rare situations driven by need where a team effort is required.
Knowledge, Skills and Abilities
Knowledge of safety protocols, including District rules and regulations, OSHA, and Texas rules of the road.
Knowledge of inventory control principles and methods.
Knowledge of office procedures and of spelling, grammar, punctuation, and arithmetic.
Knowledge of records administration and maintenance techniques and procedures.
Skill at the beginner level, working with Microsoft Office 365, especially Outlook, Excel, and Word.
Skill in interpersonal relationships, including using tact, patience, and courtesy.
Skill in performing basic mathematical calculations with accuracy.
Ability to read and understand loading and delivery tickets.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to accurately retrieve and deliver boxes of files and records.
Ability to analyze, organize and prioritize work while meeting multiple deadlines.
Ability to perform tasks requiring close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus, including acuity in low-light environments.
Ability to review work for accuracy.
Ability to understand and apply rules, policies and procedures relating to District operations.
Ability to work independently or with a helper depending on workload demands.
Ability to use software to create spreadsheets, work on email, and do word processing.
Ability to organize and coordinate work.
Ability to communicate effectively, both oral and written forms.
Ability to engage in self-evaluation with regard to performance and professional growth.
Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
- Travels to school district buildings and professional meetings as required.
Physical and Mental Demands, Work Hazards
Tools/Equipment Used: Standard warehouse equipment including forklifts, pallet jacks, furniture hand dollies, stock pickers, small hand tools, and others; operates a business laptop and peripherals; may use clip boards, and scanners; light truck or van.
Posture: Prolonged sitting and standing; occasional stooping, squatting, kneeling, bending, pushing/pulling, and twisting.
Motion: Frequent repetitive hand motions, including keyboarding, use of mouse, and scanning; frequent walking, climbing ladders and scaffolding; grasping/squeezing, wrist flexion/extension, and overhead reaching; frequent driving.
Lifting: Frequent lifting and carrying (in excess of 50 pounds).
Exerting: Occasional exerting in excess of 100 pounds of force; frequent exerting 50 pounds of force to move objects; may require increased work pace in order to meet deadlines.
Environment: Works in a warehouse setting (without air conditioning), in and around a truck, and outside; works 40% indoors in cab of truck and 30% outdoors; frequent exposure to sun and weather elements, extreme heat, extreme cold; frequent walking on slippery or uneven surfaces including the upper and lower ends of a delivery dock which can become slippery due to moisture and freezing temperatures; works around moving objects or vehicles; frequent exposure to noise from the vehicle and environment; frequent exposure to dust; frequent requirement for very heavy lifting; may require occasional irregular and/or prolonged hours.
Attendance: Regular and punctual attendance at the worksite is required for this position; occasionally works unscheduled overtime on short notice as directed.
Mental Demands: Conscious of safety protocols at all times; maintains emotional control under stress; works with frequent interruptions; may require occasional irregular and/or prolonged hours.
Minimum Required Qualifications
Education: High School diploma, GED, or Texas High School Equivalency certificate.
Certification/License: Forklift operator; Class B Commercial Driver's License or the ability to obtain one within 90 days of employment.
Experience: 2 years' in truck driving, or warehouse duties, including receiving shipments, pulling orders, and inventory counts.
Must meet insurability requirements to operate District vehicles.
Must be able to work independently or with a helper depending on load size and route traveled.
INSURABILITY REQUIREMENTS FOR ALL DRIVERS
Must be at least 21 years old.
NO positive drug or alcohol tests including pre-employment, random, post-accident or reasonable suspicion.
Driving and accident record:
NO more than 2 violations during previous 36 months including:
moving traffic violations (including no more than 1 preventable accident);
failure to provide proof of valid driver's license or proof of insurance.
NO Driving Under the Influence (DUI) for drug or alcohol.
NO leaving scene of an accident (bodily injury or physical damage).
NO vehicular assault, manslaughter, or homicide.
NO operating a vehicle with suspended or revoked driver's license.
NO reckless driving, speed contests, drag racing, or highway racing.
NO use of a vehicle in commission of a felony.
NO operating a vehicle without owner's permission (unauthorized use or grand theft).
NO history of a conviction in a commercial or personal motor vehicle.
Note: These statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all job responsibilities.
Jr. Records Analyst
Resource Management Concepts, Inc. (RMC) provides high-quality, professional services to government and commercial sectors. Our mission is to deliver exceptional management and technology solutions supporting the protection and preservation of the people and environment of the United States of America.
RMC is hiring a Records Management/Forms Management Assistant at NSWCIHTD. The applicant will provide program and project support services for the implementation and execution of Records Management and Forms Management programs for an effective Command records program, to include compliance with DoD, Navy, and NAVSEA policies.
The applicant will work closely with Government staff to assess the status of the Command records program, processes, and policies associated with the creation, retention, and disposition of (hard copy and electronic) records; identification and storage of official and essential records; and the development of the documents to address Records Management and Forms Management processes, procedures and policies pertinent to NSWC IHEODTD. The applicant will work closely with Government staff to support the identification, inventory, review, and evaluation of hard copy and electronic documents and the scanning of hard copy documents; preparation of hard copy and electronic documents for archival at the Federal Records Center; and logging of electronic records into Government management systems.
An Associates Degree and five (5) years of experience is required. A Bachelors is preferred.
The applicant must have knowledge of secretarial, clerical, office management policies and procedures relating to DoD and Navy. Excellent written and verbal communications skills are required. Knowledge of personal computers and knowledge of related computer software such as word processors, presentation applications, graphics applications, spreadsheets, database management systems, and internet communications is necessary to produce a wide range of documents and incorporate data from different software applications.
Security Clearance: An active DoD secret clearance is required to start.
Top Secret clearance is highly desired. Applicant selected may be subject to a security investigation and must meet eligibility requirements for access to classified information.
RMC is an equal opportunity employer. All qualified women, minorities, individuals with disabilities and veterans are encouraged to apply for RMC job vacancies. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability status, protected veteran status, or any other characteristic protected by law.
Police Records Clerk (Grade 9)
Nature of Work
This is clerical work providing a variety of specialized office tasks in the Records Division of the Police Department. Work involves responsibility of a specialized, defined duties, involving the application of standard procedures, to a variety of details requiring some independent analysis.
Work also involves judgment in the selection and interpretation of data. Work is performed with some independence, under general supervision, and is reviewed through conferences, reports and performance evaluation reports. Microfilms all police related reports routinely submitted to Police Records and other documents.
Attends and assists in miscellaneous, bicycle, and automobile sales; types receipts and bill of sales, checks and verifies titles; records amount of sales and turns money into City Clerk Department. Verifies information on reports submitted to Police Records; edits all police reports and makes copies for news media. May attend Municipal Court; prepares all police documents for Municipal Court; records disposition and types disposition on rap and arrest reports and files all documents.
Maintains security of documents under control of Records Division. Operates ACJIS/NCIC machine, maintains a log of all criminal history request; checks criminal history, driving history, pawn shop tickets, verifies tags for UAH and Alabama A&M University; records any stolen property, vehicles, or missing persons in NCIC terminal. Processes, enters, and files private property impoundment and repossession reports.
Operates computer terminals for input and recall of police related data. Conveys information to police officers/investigators via radio; processes all warrants and verifies warrants. Answers phone; make copies of reports for officers and general public; releases vehicles; prepares reports or supplementation reports for general public; sends notification letters to citizens concerning vehicle impoundments, may receive and record submitted evidence.
Bills insurance companies and government agencies for payment of reports; verifies through owner or insurance company to update status of missing persons, vehicles or other articles. Requires regular and prompt attendance plus the ability to work well with others and work well as a team. Responsible for handling and delivering cash.
May assist in training new clerks. May obtain inked fingerprints of juveniles for identification purposes. Provides information to the public as required.
May receive and record evidence turned in. Performs related work as required.
Physical and Environmental Factors
Work is usually sedentary with occasional walking, reaching, bending, lifting and carrying objects under 25 pounds or minimal physical activities. Work requires the ability to sit or stand for extended periods of time, to operate personal computers regularly and to perceive and/or discriminate colors, sounds, depth and texture.
Work is performed in an office setting. Work involves shift work and new hires usually begin on third shift.
Applicants May Obtain a Copy of the City of Huntsville's EEOP Short Form Upon Request
Minimum Education, Training and Experience
High school diploma from a school accredited by a regional accrediting agency recognized by the U.S. Department of Education or GED certificate issued by the appropriate state agency and experience in performing varied office support services.
Knowledge of modern office practices, procedures, and equipment. Knowledge of filing systems. Knowledge of departmental rules, regulations, procedures, and functions.
Knowledge of business English, spelling, and arithmetic. Knowledge of NCIC/ACJIS rules and privacy policies. Ability to maintain complex and difficult clerical records and to prepare detailed reports.
Ability to type a minimum of 40 wpm accurately as required. Ability to multi task. Ability to communicate verbally.
Ability to relay and access information quickly and accurately. Skill in the operation of typewriter, computer, NCIC/ACJIS, police radio, microfilm or other related office equipment.
Necessary Special Requirements
Must be able to type a minimum of 40 wpm
NCIC/ACJIS Certification within six months of hire/promotion date
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