Contract Administrator Job Description Sample
Arista Networks is currently seeking a Contracts Administrator to join its legal team. This position will be based in Shannon, Ireland. This position will focus primarily on:
Working with the legal team to assist in contract execution and management, and reviewing standard commercial contracts such as Non-Disclosure Agreements, Evaluation Agreements, EULAs and other customer agreements;
Monitoring status of contract review and execution;
Managing the legal team's contract management system;
Administrative and reporting actions around the review and execution of contracts;
Helping to drive legal departmental initiatives, including the design of legal support processes, contract programs, and templates, and the use of technologies to increase efficiencies; and
Interacting with all facets of the organization and contributing to legal department projects.
At least 6 years' experience as a contracts administrator, with at least 3 years working at an in-house legal department. Experience with Apttus is useful, but not required.
Strong written and verbal communication skills, excellent analytical skills, and the ability to work in a fast-paced environment.
Excellent organizational skills and the ability to manage multiple projects with minimal supervision.
NON US LOCATIONS send your resume to firstname.lastname@example.org
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The position will be working with a team to create a digital repository:
Have experience with legal documents. Must be able to demonstrate their understanding of basic legal clauses, explain the difference between an MSA and an SOW, and what an amendment to a contract is.
Must be able to research, organize documents, and pay close attention to details.
Experience creating or maintaining a digital repository.
Experience working with Coupa preferred
Adobe Acrobat Pro (PDF's) experience preferred
This is a contract position for six months, might be extended or turned into a permanent position.
Zeta is looking to hire a Contract Administrator/Paralegal in our NYC Headquarters to support the legal team and various business units. In this role, the individual will assist the legal department with a wide variety of projects, ranging from contract drafting and negotiation to records management and corporate filings. You will assist Zeta's in-house attorneys in supporting all aspects of the business, including sales, finance, human resources and compliance. You will have the opportunity, and will be required, to work with Zeta's senior management and key business partners.
Implement and manage new contract management processes and systems.
Oversee and manage the contract administration process (scanning, saving, contract databases, signatures, return to procurement and third parties)
Manage the contract creation process and interact with the procurement team at Zeta to ensure contracts are being created accurately and efficiently, including answering questions related to the contract creation and vendor onboarding system
Train new employees to request legal support and use the contract creation and vendor onboarding system
Negotiate and administer various contracts with internal and external business partners and third parties, with an emphasis on vendor/procurement contracts
Address legal and business questions, explaining basic terms and conditions to company managers and interacting with vendors.
Manage legal contract templates and their implementation in the contract creation and vendor onboarding system
Database management: Manage the Legal Department's data to ensure data integrity and accuracy
Create various reporting metrics to communicate Legal Department's progress
Administer and track certain compliance and training modules
Responsible for reviewing and responding to requests for information, subpoenas and compliance requests
Oversee and manage entities, by working with our service/registered agency to ensure compliance and good standing in all active jurisdictions
Bachelor degree required
3+ Years of work experience as a contract administrator, contract manager or other relevant role.
Experience administering contract processes
Experience using or implementing contract management systems and processes in large organizations
Experience reviewing and negotiating basic contract such as NDA's and form IO's/PO's.
Excellent analytical, problem-solving and communication skills
Enjoy working in a fast-paced environment
Zeta is a data-driven marketing technology innovator whose SaaS-based marketing cloud helps 500+ Fortune 1000 and Middle Market brands acquire, retain and grow customer relationships through actionable data, advanced analytics and machine learning.
Founded by David A. Steinberg and John Sculley (former CEO of Apple and Pepsi-Cola) in 2007, the company's highly-rated ZetaHub technology platform has been recognized in Gartner's Magic Quadrant for Digital Marketing Hubs (February 2017) and in its Magic Quadrant for Multichannel Campaign Management (April 2017), competing with offerings from Oracle, IBM, Salesforce and Adobe.
Operating on four continents with 1,300+ employees, the company is headquartered in New York City, with Centers of Excellence in Silicon Valley, Boston, London, and Hyderabad, India.
Zeta Global is an Equal Opportunity/Affirmative Action employer and does not discriminate on the basis of race, gender, ancestry, color, religion, sex, age, marital status, sexual orientation, gender identity, national origin, medical condition, disability, veteran's status, or any other basis protected by law.
Recent News (Links will not work in Jobvite)
Zeta Global Recognized by The Relevancy Group as Industry Leader for the 4th Consecutive Year
Zeta Global is Recognized as a Visionary by Gartner for the First Time
The Contract Administrator is responsible for analyzing, coordinating and administering the various components of contract management of SBS clients.
Analyzes, coordinates and assists in the development of billing, collecting and reporting systems for contract management.
Coordinates any and all contracts for various types of equipment and support levels
Coordinates contract sales efforts to maximize base coverage.
Resolves issues with customers and sales by identifying contractual concerns and negotiating terms.
Communicates issues and concerns between departments and customers
1-3 years of operational / office management exp in the office equipment industry
General computer knowledge including the use of Microsoft Outlook, Excel, and Word.
Excellent communications skills both written and oral
Excellent decision making ability, including the ability to work independently with minimal supervision
Ability to follow instructions and implement programs
College degree preferred
Sharp Electronics Corporation is an equal opportunity employer – minority/female/disability/veteran
The Contract Administrator is an integral facilitator of workflow and adminstrative activities within the supply chain sourcing team. Coordinates movement of contracting projects through the process and facilitates progress. Maintains and evaluates information vital to the proper classification, evaluation, and quality of successful contracts. Promotes successful contract performance by preventing and resolving problems. Participates in the supply chain sourcing team's strategic planning, preparation, and reporting. Provides instruction, support, and feedback to internal and external customers. Promotes quality improvement, process optimization, and data-driven decisions. Responsible for managing programs as assigned.
Essential Function &
It is expected that all of the Principal Duties and Responsibilities identified below will be performed in a manner that reflects the values of Mercy Health, which are: Excellence, Human Dignity, Justice, Compassion, and Sacredness of Life & Service.
Coordinates pre and post awared movement of documents through the contracting process
Maintain and update contract change data. Inform stakeholders of changes and respond to questions/concerns
Complile, interpret, and present data using Microsoft Office and Sharepoint. Use McKEsson PMM, Meditract, and other software to update pricing, status, and contract terms
Serves as facilitator for assembly of teams and meetings needed during the development of a project
Instructs customers on contracting processes, concepts, and policies. Returns qualitative feedback to the sourcing team
Assist in contract budget preparation and execution, policy development, and strategic planning. Create and update reports and presentations to support
Collaborates with other departments to optimize workflow, data quality, and accounting system reconciliation
Oversees vendor credentialing program. Centrally manages documents for the credentialing process and adjusts to meet regulatory changes. Monitors reports and communicates performance trends
Knowledge/Skills and Education Requirements:
Bachelors in business, healthcare management, finance or related field, or equivalent, along with a background in provider network development or contract management.
Three to five years Health care management experience involving complex delivery systems and organizations.
Effective negotiation and communication skills, plus the ability to utilize and interpret financial models and internal analyses.
Knowledge of hospital Payer Contracting, finance, claims payment, methodologies, procedures, controls and CPT, HCPCS, ICD-9, DRG coding preferred.
Self-starter and proven ability to work well in a matrixes environment.
Demonstrated project management skills with a successful track record.
Excellent interpersonal communication with the ability to influence at all levels of the organization
Full-time, 40 hours per week, days, 8:00 a.m. to 5:00 p.m.
Equal Employment Opportunity
It is our policy to abide by all Federal and State laws, as well as, the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a), prohibiting discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibiting discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, or national origin.
Focal point between customers and internal company functions regarding such matters as pricing, scheduling, contract requirements, shipping and documentation. Responsible for processing and administering orders, preparing general correspondence, and coordinating customer service needs.
The ideal candidate will be a strong contributor to a dynamic team environment, will be proactive, and will possess strong leadership, analytical, and problem solving skills.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
– Coordinates activities among internal company functions, including Sales, Engineering, Finance, Manufacturing and Quality Assurance, to ensure customer interests are continually represented and balanced with company's requirements.
– Prepares quotations and proposals in support of new and follow-on business.
– Reviews for acceptance/rejection the customer's contractual terms and conditions. Negotiates minor changes in contracts.
– Advises business unit team and management of contractual rights and obligations of the assigned programs.
– Reviews and processes customer orders.
– Maintains good customer relations through appropriate oral & written communications.
– Maintains customer-related records.
– Provides customer service support and response for problem areas with respect to delivery, packaging, product conditions, customer returns or other terms and conditions.
– Compiles and analyzes data and prepares recurring reports.
Education and/or Experience
– Associates degree or 2-year college education. Bachelor's degree is preferred.
– Good oral and written communication skills.
– Attention to detail and good organizational skills.
– Positive attitude and enjoys working in a fast-paced team environment.
– Mature judgment and decision making ability.
– Proficiency in Microsoft Word and Excel. Competent in operating within MRP system.
– Ability to read, write and interpret documents such as customer orders, reports, and correspondence.
– Ability to speak effectively before groups of customers or employees of organization.
– Ability to calculate figures and amounts such as discounts, interest, and commissions.
– Five (5) years customer service experience in aerospace manufacturing environment.
– Knowledge of export compliance, FAA, and Government regulations.
JOB TITLE: Contract Administrator
REPORTS TO: Project Executive/Project Manager
JOB SUMMARY: The Contract Administrator provides administrative coordination between TWG Construction Management, Subcontractors and other clients. This includes general office support as well managing technical document processing and review of subcontracts, change orders, pay applications, certificates of insurance, certified payroll reports, and miscellaneous construction project documentation.
Essential Duties and Responsibilities
1.Acts as support liaison between TWG Construction, LLC and subcontractors with processes and questions regarding:
Certificates of Insurance/minimum insurance requirements for all projects
Certified Payroll Reports
Department of Metropolitan Development and IHCDA Compliance for Construction
2.Works with TWG Accounting staff, Project Managers and Subcontractors to resolves issues, processes and mail checks to subcontractors upon monthly project funding.
3.Process incoming inquiries/sort and distribute incoming mail
4.Prepare monthly reconciliation of-American Express statement for Project Executive
5.Provide documentation for compliance audits
6.Assists with project start-up
OSHA sinage requirements
Interpersonal Responsibilities and Competencies:
Acts as liaison between TWG Construction team and subcontractors, exhibiting positive collaboration and successful resolution of contract issues and activities.
Assists Project Managers with all administrative functions of managing contracts exhibiting communication proficiencies, analysis and problem solving skills.
Communicates professionally and effectively with subcontractors within the scope of responsibility.
Effective time management to resolve administrative requirements of project contracts.
Technical proficiency regarding use of Viewpoint, Smartsheet, Microsoft Office, Outlook and contract document management.
Required Education and Experience:
High School Diploma or GED required, undergraduate degree in business or related field preferred
Preferred experience includes at least two year's work experience in construction contract administration or:
Undergraduate degree in business administration
Legal or paralegal experience
Performs routine legal work. Addresses legal questions and projects under the supervision of others.
Performs limited routine legal work
Addresses legal questions and projects or assists a more experienced attorney for a portion of their work in more complex legal questions and projects
Conducts limited independent research
Performs limited document and contract reviews regarding specific project application
Works with more experienced lawyers to begin understanding the application of legal analysis
Builds professional experience and learns the practical aspects of applied law, as well as the functions of the business
Demonstrates some specialization proficiency in an area of law, specialty, function, or geographic region
Experience in contract review and negotiations for services and technical sales
Advanced skills with Adobe PDF, MS Word, Excel and PowerPoint
Ability to learn and master new programs quickly
Excellent time management and organizational skills
Ability to multi-task
Ability to relate to all levels of the organization and work effectively with all employee groups
Ability to be flexible, work efficiently, and take the initiative to accomplish work with little supervision
Maintains and protects confidentiality of sensitive information
Excellent communication skills with ability to work with varying levels of the organization
Exhibits a positive attitude and a high degree of professionalism
Excellent Customer Support skills exhibiting a positive attitude and a high degree of professionalism
Strong analytical, organizational, and writing skills
Bachelor degree in law, business, or related field; paralegal certificate; or Juris Doctorate; or other university degree with relevant legal experience
At Cummins, we are dedicated to diversity in the workplace and our policy is to provide equal employment opportunities to all qualified persons without regard to race, age, color, sex, religion, national origin, disability, veteran status, sexual orientation, gender identity and/or expression or other status protected by law.
Location VA CONTRACTS
Deptartment Number 0102020601
Security Clearance No Clearance
I. ESSENTIAL FUNCTIONS AND PURPOSE (Job Description)
The Contract Administrator serves as the primary interface with the government to administer contracts and resolve contract issues, and is the authorized signature authority for all contract documents. Within broad objectives, the Contract Administrator performs in a professional position requiring a high level of technical knowledge and experience, demonstrates the ability to analyze complex problems and develop unique solutions, and is a recognized leader in one or more disciplines. Serves as a primary point of contact for customers.
II. POSITION DEMANDS (Education/Training)
Typically has a BA/BS in Business Administration or a related academic field of study plus 2 years directly related experience or AA/AS plus 4 years directly related experience or 8 years directly related experience.
Knowledge of contract requirements including Contract Data Requirement List, (CDRL), Federal Acquisition Regulations (FAR) and Defense FAR Supplement (DFARS) and Cost Accounting Standards (CAS).
III. POSITION DEMANDS (REQUIRED EXPERIENCE)
In depth knowledge of:
Accounting practices as applied to procurement procedures and track funding applied to cost type and fixed price contracts
Must have knowledge and experience with the FAR.
Must understand and have experience with various government contract types including firm-fixed-price, and cost type contracts
Must have strong computer and accounting skills as well as strong analytical, negotiating, and organizational capabilities
Must have proficiency in writing and negotiating complex contractual terms and conditions in the government context
Must have the ability to grasp and understand technical concepts and applications.
Must be task oriented, self-motivated, and have the ability to multitask, work under pressure, meet deadlines, and work as a team player.
IV. PHYSICAL REQUIREMENTS
Must be able to go on vessels
V. WORKING RELATIONSHIPS
The position of Contract Administrator reports to the Contracts Director.
The position requires a close working relationship with Program Managers, Planners, Production Managers, Estimators, and Government Personnel.
Have the ability to work independently with minimal supervision.
This position has no direct reports.
VI. PRINCIPAL RESPONSIBILITIES
Review preliminary specifications, labor, and material estimates, subcontractor quotes, and current rates to develop independent pre-negotiation positions.
Exercise considerable independent judgment in negotiating agreements and committing the company in the performance of the original contract and any changes thereto.
Produce and maintain the hardcopy contracts file plus all documentation, reports, and correspondence required by law.
Maintain a professional and cooperative working relationship with government agencies, subcontractors, and other employees in order to facilitate the timely completion of all contractual requirements.
Demonstrate a continuous effort to improve operations, decrease turnaround time, streamline work processes, work cooperatively and jointly to provide quality and seamless customer service.
Advise Project Managers on courses of action related to contract performance by interpreting contract clauses and government regulations.
Work closely with Planning and Estimating Department to draft and finalize contract line items and all proposed changes.
Develop pricing for and negotiate contract changes; new and growth work.
Research contract/subcontract issues, disputes, and terms and conditions to determine responsibility.
Originate all company correspondence of contractual significance and provide timely notification to the government of cost and funding limitations and coordinate pursuit of additional funding.
Performs other duties and responsibilities as assigned.
Accountable to the Contract Director for ship availability contractual requirements and obligations.
Actions of this position have a direct impact on contract profitability.
VIII. UNIQUE/ADDITIONAL REQUIREMENTS
Regular, reliable attendance on-site is an essential function of the job.
Work may require assignment to offsite locations.
Work will mostly be performed in an air conditioned office, but the incumbent must be able to commute about the yard and on the ships undergoing repair.
Must be willing to travel and have reliable transportation.
Must be a U.S. citizen and qualify for a Common Access Card (CAC) and a security clearance.
Regularly required to sit, use hands and fingers, handle or feel objects or controls, and to talk and hear.
Must have good eye/hand coordination.
The noise level in the work environment is usually moderate.
Must be familiar with working in a naval-ship-work-environment and be able to go aboard marine vessels and the dry-dock, climb ladders, work in tanks and confined spaces, and wear personal protective equipment.
These areas can be dirty, dusty, hot or cold, and noisy.
General Dynamics NASSCO is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other basis protected by local, state, or federal law.
To learn more about applicant rights under federal law, click here:
EEO is the Law Poster
EEO is the Law Supplement
If you have a disability that impacts your ability to complete the job application process and would like to request an accommodation, please contact our Human Resources Department.
For Norfolk, call (757) 543-6801 or email email@example.com. This contact information is for accommodation requests only, not to inquire about the status of applications.
Nearest Major Market: Hampton Roads
Job Segment: Security Clearance, Accounting, Procurement, QA, Government, Finance, Operations, Research, Quality
Related Companies is the most prominent privately owned real estate firm in the United States. Formed over 40 years ago, Related is a fully integrated, highly diversified industry leader with experience in virtually every aspect of development, acquisitions, management, finance, marketing and sales.
Headquartered in New York City, Related has offices and major developments in Boston, Chicago, Los Angeles, San Francisco, South Florida, Washington, D.C., Abu Dhabi, London, and Shanghai and boasts a team of over 3,500 professionals. The Company's portfolio of over $50 billion in real estate assets owned or under development is made up of best-in-class mixed-use, residential, retail, office and affordable properties in premier high-barrier-to-entry markets. Related has developed preeminent mixed-use projects such as Time Warner Center in New York and CityPlace in West Palm Beach and is currently developing the 28-acre Hudson Yards project on Manhattan's West Side. Related also manages approximately $4 billion of equity capital on behalf of sovereign wealth funds, public pension plans, multi-managers, endowments, and family offices. Related was recently named to Fast Company Magazine's list of the 50 Most Innovative Companies in the World.
Related also owns Equinox® Fitness Clubs and SoulCycle further expanding the company's capabilities into the health and fitness arena and enhancing the value of its properties through an exclusive, branded amenity and lifestyle offering. Related is a partner in CORE, a boutique residential brokerage.
The Related Companies, a privately-owned real estate owner, operator and developer, is looking to hire a Contractor Administrator within the Risk Management Department who will, under the direction of the Chief Risk Officer, have primary responsibility for reviewing, drafting and negotiating the risk-related provisions within a wide variety of contracts associated with real estate development, construction, ownership and management. The position requires a detailed understanding of insurance coverage, the traditional allocation of risk between the contract parties, and how those allocations are evolving in the current business environment. Success in this position will require the ability to discuss the coverage and contract provisions with various business units, consultants and internal/external legal counsel, and to develop and negotiate mutually acceptable compromise to problematic contract provisions.
Coordinate with business units, internal/external legal counsel and risk management consultants on the review, analysis, interpretation and negotiation of the insurance and risk-related provisions in all types of contracts typical to real estate development and operations, including, but not limited to, lease, property management, access, license, finance, construction/development and partnership agreements.
Log, review, track and negotiate agreements in a timely manner; reviewing for accuracy, continuity, completeness and adherence to risk management department policies, applicable insurance coverage, and industry norms.
Analyze and communicate potential risks that contract changes may pose to the organization.
Strong ability to revise language within existing contracts, as well as draft and collaborate on the development of new corporate contract templates, creating department and company standards and rules.
Minimum of 5 years in the commercial risk management industry with relevant contractual risk transfer experience, preferably including experience with the commercial real estate industry.
Ability to work independently but also be a team player.
Strong organizational and time management skills, with the ability to manage multiple matters and accommodate tight deadlines while working in a fast-paced and rapidly evolving environment; flexibility or long hours, if and when necessary.
Have a practical, solutions-oriented approach when faced with complex legal and business issues with the ability to analyze understand varying viewpoints and to develop viable solutions.
Impeccable attention to detail.
Excellent written and verbal communication skills.
Superior interpersonal skills: - Ease in working with people up and down the organization hierarchy
Skilled in professional negotiation
Naturally adaptive to different audiences
Demonstrated ability to act with discretion and judgment and maintenance of confidentiality.
Strong sense of integrity and ethics; values entrepreneurialism; demonstrates strong intellectual curiosity; always seeking new approaches and challenging the organization to new levels of success.
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