Contract Administrator Job Description Sample
JOB TITLE: Contract Administrator
REPORTING TO: Head of Category Management
LOCATION: Houston (onshore)
Broaden your horizons. Own the Opportunity.
Seadrill is one of the world's most modern offshore deep-water drilling companies. Using ground-breaking technology we operate in 15 countries across five continents, employing some 5,000 people representing 65 nationalities.
At Seadrill, we work together to be the best we can - for our customers, our business and each other. Help us to keep innovating, improving and creating new opportunities, and we'll give you what you need to be your best too.
As the Contract Administrator, you will be responsible for the commercial and contractual follow up and administration of contracts in close cooperation with the Category Management team. This role may be involved in preparation and support of tender bid processes and commercial negotiation of new and existing contracts with key supplier business partners.
Job Specific Responsibilities
Provide Category Manager with bid economics and departmental pricing strategies information to build up contract implementation, approval and summary forms in a timely manner to execute each global agreement
Develop and maintain strong relations with Category Management personnel and Supply Chain Procurement personnel and provide functional support to the teams in the use of analytical tools to manage contracts
Prepare and arrange commercial review of the contract prior to commencement together with the Category Management team.
Review and analyze relevant correspondence to ensure that Seadrill's contractual position is not jeopardized and to seek for positive resolution of disputes
Integral member of the Category team by managing low to medium risk contract negotiations and participate in supplier negotiations
Collaborate with multidisciplinary management teams in analyzing and performing bid completions
Align contractual, commercial and risk guidelines and approval policies to ensure effective governance, and execute the tendering process for contract proposals
Responsible for contract repository, timely contract renewals and distribution of the relevant contract documentation for review and execution
Inform the Category Management team about relevant contractual correspondence and templates updates
Involve legal resources as required in the event of contractual disputes
Ensure all documentation related to contract (contract, amendments, variation orders, escalation letters, formal correspondence) is properly stored and filed on Companies document management system
Manage contracts in a uniform and systematic way throughout the company and that management occurs in accordance with Seadrill directives, procedures and strategy including but not limited to the Delegation of Authority Authorization
Facilitate regional and global monthly calls with region Supply Chain Managers
Bachelor's degree in Law preferred, alternatively Supply Chain, Economics, or Engineering with law and contracts background
Preferred experience in the drilling industry
Knowledge of industry standard contractual terms (IADC )
Participation in tender bid processes
Strong verbal and written communication skills
Must pass drug screen and background check
Candidates must be eligible to work in the US without sponsorship.
What You'll Get In Return
We value our people and work hard to retain them. So wherever you join us, you'll thrive in a challenging, encouraging and supportive environment that brings out the best in you. We also offer a competitive package built around an attractive base salary, with plenty of training and development opportunities and a range of benefits tailored to your location.
Join Seadrill. Own the Opportunity.
Seadrill is an equal opportunity employer.
State Building Division is in search of a dynamic, detail-oriented, strategic thinker to join our team. This new team member will be responsible for the negotiation and implementation of facility related contracts, manage the acquisition, sale and record maintenance for State Building Division's real estate portfolio, perform legislative research and prepare legal documents. The ideal candidate will be a powerful communicator and possess a broad working knowledge and experience in legal processes and procedures. As a member of State Building Division's Executive Leadership team this person will collaborate closely with agency and cabinet leadership statewide. They will have an active role in developing strategic plans and implementing contracts and processes that support effective, efficient and customer focused state government. This is a high impact position that will allow the right candidate to use the best of their talents for the benefit of the State of Nebraska. Values: Treating others with dignity & respect – ethically sound – customer always the priority. Sound like you? This might be your perfect fit!
Job location is 1526 K Street, Downtown.
Monday - Friday, Looking for work/life flexibility? We've got you covered! A flexible schedule may be available.
Examples of Work
Prepares, issues & negotiates RFP's, legal documents and contracts.
Reviews administrative contracts to ensure compliance with rules, regulations, and statues.
Documents, reviews and maintains standard operating procedures and process improvements for State Building Division.
Responsible for the continued development, maintenance and monitoring of State Building Divisions records management system to include contracts, deeds, easements, legal documents and relevant statues.
Functions as State Building Division's legislative liaison and coordinator; prepares fiscal notes, monitors legislation and proposes new legislation.
Qualifications / Requirements
REQUIREMENTS: Bachelor's degree in business administration, construction management, accounting, finance, law or other related field AND five years of progressively responsible experience in contract administration, construction, property management, or commercial real estate plus experience with applying finance or accounting practices and principles. Experience can be substituted for education on a year for year basis.
PREFERRED: Advanced degree in law, business administration, construction management, accounting, finance or other related field AND ten years of progressively responsible experience in contract administration, construction, property management, or commercial real estate.
OTHER: Travel may be required; Regular and reliable attendance is required.
Knowledge, Skills and Abilities
Strong detail orientation, time management and organization skills with the ability to manage multiple tasks with a high level of accuracy.
Contracting concepts, contract law and regulations.
Proficient computer skills, Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel).
Familiar with construction projects and property guidelines.
Research and analyze complex property management and system issues to develop recommendations and implement an effective course of action.
Development of long-term property use, marketing plans; principles and techniques of public management including policy development.
Excellent analytical and time-management skills.
Must possess exceptional verbal and written communication skills.
Establish and maintain positive working relationships with customers, clients, vendors, colleagues and state officials.
Researching, analyzing and summarizing data; submitting recommendations.
Organizing and preparing written and oral reports; negotiating terms and conditions.
Strictly adhere to State of Nebraska guidelines, statutes, and legal requirements.
Problem solve and foresee problems.
Must be competent and confident in crisis management.
Must possess good listening skills with precise follow-through capabilities.
Develop, implement, coordinate and evaluate programs, policies and goals.
Draft and monitor contracts; prepare financial and legal documents.
Flowserve is the recognized world leader in supplying pumps, valves, seals, automation, and services to the power, oil, gas, chemical, and other industries. With more than 18,000 employees in more than 55 countries, we combine our global reach with a local presence.
The goal of this position is to help coordinate and manage orders, communicate with supply chains and production to ensure parts are being bought and produced timely to make sure orders support the customer's requirements. Compile material and labor cost and provide estimates and quotations related to aftermarket requests. In addition, he/she will manage the pattern inventory and respond to pattern requests using AIM, an asset, information, management system.
Accurate review and interpretation of customer's order specifications, Purchase order, quotes and drawings.
Reviews and marks up proposal terms and conditions from the customer to assure adherence to Flowserve standard terms and conditions or to appropriate risk levels.
Positive interaction and clear communication and follow up with external and internal customers.
Be flexible to changing demands.
Keep the customer informed of order status in a proactive and professional manner.
Successfully interact with internal groups to solve customer issues.
Successfully interact with suppliers to follow up and ensure deliveries are on track and milestones are met.
The individual will need to be customer aligned and driven for results in a fast paced environment, while ensuring effective communication and collaboration across varying functional/business platforms and relevant stakeholders, such as local operations, sales, vendors and our customer facing organization to enable success.
High school diploma or GED equivalent.
Working experience using an asset information management system/database or similar process within an industrial manufacturing capacity.
Working experience with ERP/MRP systems (Baan, ORACLE, etc.)
PC skills and experience with Microsoft Office
Excellent interpersonal, analytical, oral and written communications skills are required
- Working knowledge of export regulations is desirable.
Job Posting/Business Card Title: Contract Administrator
Primary Posting Location: Vernon, California US
Percentage of Approximate Travel Required: 0%
Job Posting Category: Sales
Employment Type: Full time
Country: United States
Auto req ID: 46497BR
Flowserve is an equal opportunity employer and makes employment decisions without regard to race, gender, disability or protected veteran status. Click here to learn more. Flowserve will also not discriminate against an applicant or employee for inquiring about, discussing or disclosing their pay or, in certain circumstances, the pay of their co-workers Click here to learn more.
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Freese and Nichols, Inc. is a professional consulting firm serving clients across the Southwest and Southeast United States. With sustainability in mind, Freese and Nichols plans, designs and manages infrastructure projects. It is the first engineering/architecture firm to receive the Malcolm Baldrige National Quality Award. Fortune Magazine's Top 100 Best Medium Workplaces – No. 10. For more information about Freese and Nichols, visit www.freese.com
Freese and Nichols is seeking an experienced Contract Administrator. This position is responsible for preparing, developing, examining, analyzing and reviewing contracts in a fast-paced, high-pressure environment. The ideal candidate possesses the ability to prepare company and client standard contracts in order to reduce corporate liability and minimize the risk of contractual breaches.
Generate a variety of professional services agreements to include Letter Agreements, Standard and Non-Standard Engineering Agreements and Purchase Orders associated with the Engineering/Architecture Industry
Prepare and review professional services agreements and other contractual agreements, including terms and conditions to identify risk related language
Summarize and complete contractual requirements necessary to finalize contracts for execution
Develop reports to help monitor status of existing agreements
Ensure contract compliance related to forms such as: IRS Form W9, Form 1295, DBE Certifications, etc.
Manage in-house database to maintain subcontractor's information to ensure contract compliance such as Certificates of Insurance, DBE Certifications, etc.
Assist with training Project Managers to adhere to the internal contract review process
Serve as liaison between clients and subcontractors
Work with Accounting to resolve issues related to subcontracts and subcontractor invoices
Accurately and effectively maintain electronic filing structure executed contracts
5+ years of experience in contract administration
Highly proficient in Microsoft Word and Excel, including formatting of complex documents
Proofreading and quality control
Knowledge and understanding of the legal requirements regarding A/E industry contracts
Attention to detail
Ability to manage and prioritize multiple demands
Excellent verbal and written communication skills
High degree of professionalism
Knowledge related to Small Business Enterprises
Freese and Nichols is firmly committed to Equal Employment Opportunity (EEO) and prohibits employment discrimination for employees and applicants based on his or her age, race, color, pregnancy, gender, gender identity, sexual orientation, national origin, religion, marital status, citizenship, or because he or she is an individual with a disability, protected veteran or other status protected by federal, state, and local laws.
Weir has been in business since 1871 and our sustainability and success has been built on attracting, retaining, and developing exceptional people.
As a global company, employing around 15,000 people in over 70 countries, we reflect the diversity of our customers in the diversity of our people and ensure everyone is given the opportunity to flourish regardless of their gender, race, beliefs or background.
Weir is an inclusive and innovative organisation where you can be your authentic self. We continually develop our talent and diversity of thought to keep our business relevant, innovative and successful for the future.
Enabling our people to unleash their full potential is central to 'We are Weir', our vision, mission, and strategic priorities. We aim to be the most admired engineering business in our markets and we'll achieve that ambition by being the employer of choice in our markets.
We offer a wide range of career opportunities across a variety of technical and business roles in engineering, manufacturing and service locations worldwide.
Business Need / Purpose of Role
- Provide commercial contract support to department and Company in achieving strategic objectives• Cooperatively work with Managers of Application and Project Engineering, Credit Manager, Regional Sales Managers, channels of distribution, and OEM and/or end-user customers• Support Inside Sales, Engineering, Planning, and Credit through management of contract activities which impact efficiency and profitability• Work within guidelines of established department processes, procedures, and Weir Group Commercial guidelines to ensure the organization has the information necessary to identify and mitigate contract risks, and the necessary capabilities to achieve defined Company goals• Actively contribute to and participate in procedure and process improvements
Objectives & Measurement
- Key Responsibilities
- Interpret contract provisions critically against Weir Group Commercial policy and guidelines• Recognize unique requirements, characteristics, and issues that arise in different contract settings and markets• Formulate appropriate contract administration practices and responses based on defined direction and risk analysis and mitigation guidelines • Develop and maintain standard contracts for key customers in accordance with Company policies defined by Department Head and Executive Staff• Effectively negotiate contracts with customers• Provide the organization with accurate and timely reports on commercial activities• Coordinate with Application / Project Engineering, Order Entry, Credit, and Operations to facilitate understanding of contract risks and informed business decisions• Provide routine reports and communicate potential high risk project to Department Manager for Executive Staff review.• Provide mentoring and coaching to Technical Sales Support staff with special focus on efficiency of contracts activities• Operate within defined department guidelines and processes and assist in maintaining Work Instructions and procedural documents to ensure best practices are followed
Job Knowledge / Education and Qualifications
Education and/or Experience:
- Minimum AS/AA or paralegal studies with minimum relevant experience. BA or BS degree, or equivalent experience, in Business Management or legal studies preferred • Minimum 2 years experience in contracts or documentation review and coordination• Excellent oral and written persuasive communication, negotiation, and presentation skills• Excellent performance in time constrained and team environments• Detail oriented and proven record of sound commercial business decisions with minimal direction utilizing Company guidelines• Skilled in use of Microsoft Word and Adobe Acrobat
- The work is sedentary. Typically, the employee may sit comfortably to do the work. However there may be some walking; standing; bending; carrying of light items such as papers, books, small parts, driving an automobile, etc. No special physical demands are required to perform the work. The work environment involves everyday risks or discomforts requiring normal safety precautions typical of such places as offices, meeting and training rooms, libraries and residences or commercial vehicles, e.g., use of safe work practices with office equipment and avoidance of trips and falls. The work area is adequately lighted, heated and ventilated.• Typically the workload is variable in content by market and time constrained. Employee should work well under moderate stress.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work environment involves everyday risks or discomforts requiring normal safety precautions typical of such places as offices, meeting and training rooms, libraries and residences or commercial vehicles, e.g., use of safe work practices with office equipment and avoidance of trips and falls. The work area is adequately lighted, heated and ventilated.
- Synthesizes complex or diverse information; collects and researches data; uses intuition and experience to complement data; designs work flows and procedures.
- Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations; uses reason even when dealing with emotional topics.
- Assesses own strengths and weaknesses; pursues training and development opportunities; strives to continuously build knowledge and skills; shares expertise with others.
- Manages difficult or emotional customer situations; responds promptly to customer needs; solicits customer feedback to improve service; responds to requests for service and assistance; meets commitments.
- Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; demonstrates group presentation skills; participates in meetings.
- Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; able to read and interpret written information.
- Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; able to build morale and group commitments to goals and objectives; supports everyone's efforts to succeed.
- Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and ethically; upholds organizational values.
- Displays willingness to make decisions; exhibits sound and accurate judgment; supports and explains reasoning for decisions; includes appropriate people in decision-making process; makes timely decisions.
Safety – Observes safety procedures and works safely; determines appropriate action beyond guidelines; reports potentially unsafe conditions and participates in safety programs.
- Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments.
Northrop Grumman Mission Systems is seeking as a Contract Administrator to join our team of qualified, diverse individuals. This position will be located in Woodland Hills, CA.
The applicant will become part of Northrop Grumman's Navigation and Positioning Systems (NAPS) Contracts team. The NAPS Contracts team administers various contract types, FAR Part 12, FAR Part 15, commercial and international contracts.
Administers, extends, negotiates and terminates standard and nonstandard contracts. Conducts proposal preparation, contract negotiation, contract administration, and customer contact activities to provide for proper contract acquisition and fulfillment in accordance with company policies, legal requirements, and customer specifications. Examines estimates of material, equipment services, production costs, performance requirements, and delivery schedules to ensure accuracy and completeness.
Prepares bids; processes specifications, progress, and other reports; advises management of contractual rights and obligations; compiles and analyzes data; and maintains historical information. Individual selected must have strong interpersonal skills.
3 years of relevant experience with a Bachelors degree or 1 year of relevant experience with a Masters degree. 7 years additional experience accepted in lieu of a degree.
Ability to apply sound judgment to proposal strategy, pricing, audits, and customer relationships.
Experience in Contract Administration, Business Management, or related area
Knowledge of FAR, DFARS, and US Government contracting regulations.
Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class.
For our complete EEO/AA and Pay Transparency statement, please visit www.northropgrumman.com/EEO. U.S. Citizenship is required for most positions.
Pay Range: $40,192 - $49,838 annually
At Nebraska Furniture Mart, we've been hiring friends since 1937—people who share our passion for helping customers feel right at home. If you share our vision, we invite you to be one of us!
People love working here! Glassdoor ranked Nebraska Furniture Mart in the top 50 Best Places to Work in the U.S. and here are a few reasons why:
- A FUN, stable work environment, with no lay-offs in our history
- A safe place to work and shop
- A path to the career of your dreams (career development opportunities)
- A culture that encourages volunteering and serving our communities
Your Piece of the Puzzle
Nebraska Furniture Mart is looking for a Contract Administrator to work directly with its Legal, Finance and Real Estate Departments and to support and manage the vendor and partner onboarding processes, the administration and maintenance of enterprise contract and claims database, and the organization and maintenance of other legal and corporate documents.
Job Duties: A Day in the Life
Be Precise: Manage, support, and maintain a database of contracts, leases, governance documents, other corporate records, and records related to legal claims for Nebraska Furniture Mart and its subsidiaries
Prepare: Assist with communications and correspondence to service providers, contractors, tenants and others regarding reminders and notifications related to contract renewal and terminations
Assess: Organize and prioritize large volumes of information
Support: Prepare and deliver regular reporting on contracts, leases, and claims and respond to custom requests for related information by executives and directors
Grow: Provide other administrative assistance and support as assigned to the Legal, Finance and Real Estate departments
Your work will directly impact our ability to help people create a lifestyle they love, for the people they love—because that's what we love.
Benefits: What's in It for You?
As a full-time member of our Nebraska Furniture Mart Family, you will enjoy:
Health, dental, vision and life Insurance
Paid holiday and paid time off
Staff discount on merchandise
(Collectively, NFM staff has saved almost $2 million on purchases in the last 12 months)
401(k) with company matching
Short and long-term disability
Employee assistance program
Career development and advancement opportunities
Community volunteer opportunities
Nebraska Furniture Mart is an Equal Opportunity Employer.
Under the direction of the Counsel this person will be responsible for reviewing and conforming contracts, including those from outside the company, to meet company standards. This person will be making decisions about the company's liability and how much risk to accept in contracts. This person will also be responsible for drafting contract language as necessary to meet legal and compliance goals as well as handling the company's transactional work.
- Leadership Responsibilities
o Managing contracts from intake to signature with potential attorney involvement.
o Managing contract files, such as filing (both paper and electronic), including opening, closing and updating all contract matters.
o Drafting correspondence and basic contract language.
o Creating, revising, reviewing, organizing and handling documents, primarily contracts, in Word.
o Maintains privacy and confidentiality of company matters.
- Productivity and Quality:
o Organizing and managing a large volume of documents on multiple transactions.
o Being detailed oriented and having proven ability to multi-task.
- Customer Service Skills
o Must be able to work with others, including Management at all levels and attorneys, while adopting and maintain a team player persona.
o Creating, sorting and updating data on Excel spreadsheets and other software.
o Accessing and reviewing contracts, identifying legal issues and comparing between versions.
o Working expeditiously so that Sales and Operations receive a quick turnaround.
o Working collaboratively with Sales, Operations and others to finalize all elements of a transaction and initially incorporate such elements into company contract templates.
o Building contract files to include written approvals of all business terms; ability to review all such terms and identify those outside the scope of standards.
o Entering start and termination dates in contract management software tool.
- Performs other duties as assigned.
College degree required; paralegal certificate desired.
Two years or more in a busy in-house law department.
Clear written and verbal communications; ability to document input from various interested parties
Knowledge and experience with relevant software applications (Word, Excel, PowerPoint, Outlook, Salesforce.com).
Detail-oriented with strong communication, organizational, prioritization and interpersonal skills, written and verbal.
The Contract Administrator uses in-depth skills and knowledge of government contract laws and regulations to perform assignments and requires effective application of contract administration processes and procedures. This position is responsible for supporting the change and proposal process for branch operations, contract review, order entry, and order management focusing on customer satisfaction and On Time Delivery (OTD).
Reviews new contracts//agreements assigned to assure all necessary clauses have been included
Interface with internal and external customers to proactively resolve contract issues to minimize risk to the organization
Review schedules, specifications, material requirements, and pertinent contractual clauses to determine administrative functions to be performed
Monitors contractor performance for compliance with applicable laws, delivery schedules, payment provisions, contract data reporting requirements, and other contractual requirements
Resolves delivery schedule problems, and negotiates delivery schedule changes
Reviews contract financing requests to assure compliance with the contract
Reviews contractor proposals and determines the extent of price or cost analysis and technical analysis required
Reviews elements of proposals using previous contractor experience with similar items, contractor's actual expenditures, and established rates as objectives
Performs final closeout of assigned contracts
Ensure Contract Review is executed in accordance with AS standards and local procedures
Responsible for all aspects of customer purchase order review and order entry, including change orders and in accordance with the published customer service guidelines.
Responsible for the procurement of all group supplied as well as 3rd party products for resale and in support of entered sales orders
Responsible for the setup of all new Vendors, including collecting all necessary documents for Vendor setup
Manage Open Orders to facilitate On Time Delivery
Review and maintain up to date Long Term Contract records to ensure terms and conditions are met
Government Invoice processing
Reviews and maintains associated ISO/AS procedures/WI, local WI and desk top reference
Contribute to the formulation and execution of Policy Deployment
Continuously seek and initiate process improvements and job proficiency.
Maintain proficiency in the manipulation of JDE Edwards as it pertains to your areas of responsibility
Strives to improve customer satisfaction
Review and understand the SMCL processes, work instructions and turn over file. Provide backup as necessary
Contribute to the shared responsibility of additional administrative duties as required
Education and Experience
Associates degree in Marketing, Communication, or Business Administration or related discipline required. Bachelors degree preferred.
Minimum of 2 years work experience in a handling government contracts or related area required.
Computer literacy (Windows, MS Office, Outlook) required
Masters Certificate in Government Contract Management preferred
Familiarity with defense contracting a plus
Good organizational skills and ability to manage multiple issues with high attention to detail
Possess business savvy and ability to address problems
Strong Internet navigation experience
Excellent written and oral communication skills
As an EEO/Affirmative Action Employer all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran or disability status.
Last application date
Who to contact
External Candidates: https://careers-trelleborg.icims.com
Internal Employees: https://internal-trelleborg.icims.com
Job Description: Job Number: R0059487
Oversee and conduct proposal preparation, contract negotiation, and administration of major contracts. Monitor company performance for conformance to the original proposal. Serve as a primary point of contact for clients. Act as an advisor regarding legal requirements, client specifications, and government regulations. Provide work leadership to junior contract administrators.
3+ years of experience with federal government contracting processes and procedures, including contract administration, negotiations, and support for proposal preparation
Experience with all contract types, including cost plus, fixed price, time and material, and incentive fee
Experience with reviewing terms and conditions and statements of work for areas of risk and risk mitigation in accordance with company policies and procedures
Knowledge of the Federal Acquisition Regulations, DFARS, and other government acquisition regulations
Ability to establish and maintain excellent client relationships with internal and external clients
Ability to obtain a security clearance
BA or BS degree or 5+ years of experience with contracts in lieu of a degree
Possession of excellent time management and organizational skills
Possession of excellent oral and written communication skills
Possession of excellent analytical skills to solve problems and mitigate risk
Applicants selected will be subject to a security investigation and may need to meet eligibility requirements for access to classified information.
We're an EOE that empowers our people—no matter their race, color, religion, sex, gender identity, sexual orientation, national origin, disability, veteran status, or other protected characteristic—to fearlessly drive change.
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