Contract Administrator Job Description Sample
Job ID: GEM20182702-44119
With projected annual revenues of $4.5 billion, approximately 12,500 employees, and operations in about 20 states, Orbital ATK is a company on the move. Our mission is to ensure that our customers accomplish their mission ? whether it?s a technological breakthrough, a satellite launch, or protecting our nation. The company is the world?s leading supplier of solid rocket motors, a leading provider of launch vehicles, satellites and other space systems, and the nation?s largest manufacturer of ammunition. United in pride and shared goals, Orbital ATK employees come from diverse backgrounds and work together to deliver reliable, innovative and affordable solutions. Work with the best and unleash your potential. If you are a dynamic, successful, driven professional, Orbital ATK is the company that will further your experience and career growth. We offer a highly competitive salary, comprehensive benefits including, medical, dental, 401k, tuition reimbursement, and much more.
Orbital ATK's Propulsion Systems Division, is seeking a Contract Administrator to be located at its Promontory, Utah facility.
Position will have responsibility for US Government programs contract management.
The successful candidate will handle multiple small to medium contract activities simultaneously.
Participates in and/or conducts proposal preparation, contract negotiation, contract administration, contract closeout, and customer contact activities to provide for proper contract fulfillment in accordance with company policies, legal requirements, and customer specifications.
Examines and evaluates cost estimates and delivery schedules to ensure accuracy and completeness.
Presents and negotiates contract terms and conditions, compiles and analyzes data, responsible for contract records management.
Works to create logical solutions to contractual matters to ensure business unit compliance.
Team building with internal functions: Program Management, Finance, Engineering, Supply Chain Management, Mission & Safety Assurance, and Business Development.
BS degree in Business or related degree, required; an advanced degree (MBA) is highly desired; NCMA certification is a plus.
2 years minimum experience in contract management or related field in a USG environment at the prime or subcontract levels.
Familiarity with contract terms and conditions and in proposal development, negotiation, and contract administration.
Understanding of commercial/US Government contractual instruments including contract type, terms and conditions, and contract financing vehicles.
Working knowledge of Microsoft Excel, PowerPoint and Word. Database capability also desired.
Excellent verbal and written communication skills.
Demonstrated leadership qualities; ability to start, oversee, and follow-through with major assignments and responsibilities.
Ability to work in a dynamic, fast paced environment.
Other Preferred Experience:
Knowledge of Federal Acquisition Regulations, Defense Federal Acquisition, NASA Federal Acquisition, and ITAR requirements.
Knowledge of the contract financing, milestone and, Performance Based payments, and budget planning process.
Ability to analyze risk and financial data.
- BS degree in Business or related field
- 2 years experience
Orbital ATK is applying entrepreneurial thinking and commercial practices to deliver reliable, innovative and affordable products and services to our customers and grow our core areas while harnessing new technologies that will take our products ? and your ideas ? into the future. When encouraged to think beyond the ordinary, you?ll be amazed at what you can do! We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
EOE AA M/F/Vet/Disability
Job Type: Full Time
Desired Travel: less than 25%
Years of Experience: 1-3 Years
Job #: 189456
Compensation (Hourly Range)*: $27/hr - $32/hr
If you are an experienced Contract Administrator looking for a position with a leading company, Bartech can help! We are a leading staffing firm and our clients include some over the nation's biggest companies. Our client has a need for a Contract Administrator. This is a contract position; however it is not uncommon for assignments to transition into permanent positions with our client companies. If you have the background we are looking for, and you are interested in an opportunity to get your foot in the door with leading company, we want to talk with you!
Your specific duties as a Contract Administrator will include:
Manage entire contract development process.
Track status of development.
Report key metrics.
File documents as required.
Support team with proposal development.
Drive continuous improvements to expedite processes.
Maintain effective communication and working relationships with team members and stakeholders.
Manage multiple assignments simultaneously.
Provide various administrative and team support as needed.
May require flexibility in work hours.
As a Contract Administrator you must represent our company well by being responsible, punctual and motivated to go above and beyond the call of duty. You must also be highly detail-oriented and organized with excellent analytic and problem-solving abilities. It is also important that you display excellent verbal and written communication and interpersonal skills.
+2 years of experience in legal, contract managemen
Proven experience developing contracts and managing process across teams.
Excellent written and oral communication skills.
Strong organizational and attention to detail skills.
Effective time management to set priorities and hit deadlines with minimal guidance and high degree of accuracy.
Ability to analyze financial information and recognize significant variances, trends, and irregularities.
Able to work under tight deadline.
Strong negotiating skills.
Team player; customer service oriented.
Strong problem solving skills.
Proficient in Microsoft Office(Word, Excel, PPT, OneNote),
Experience working in systems including Adobe, Salesforce, SharePoint, and FileNet
As a Contract Administrator with Bartech, you will be working through an established and respected staffing organization with 40 years of serving as a trusted partner to our client companies. We are dedicated to providing our talent with personal, responsive attention, and will assign an employee care representative to answer any questions or concerns that you might have. Depending upon the client, the assignment and your performance, you can find potential opportunities for direct employment. Your hard work and professional dedication will be rewarded with competitive compensation, including benefits.
Available benefits for Contract Administrator Position may include (but are not limited to):
- Exceptional medical, dental, and vision
- Paid time off, including holidays
Make the most of your experience!
Set up and maintain copier and printer maintenance contracts for billing.
Collect and enter meter reads via automatic upload, telephone, e-mail for contract based billing
Contract adds, removals, upgrades, renewals and cancellations
Customer Service - answer invoice questions presented by both customers and ITS employees, add or remove equipment based on contract guidelines.
Sales Support - answer questions regarding current customer accounts; follow up with sales regarding needed information to ensure contracts are set up accurately and in compliance.
Provide profitability reports as needed and as part of annual renewal process.
Access service and supply system for current customer service status
Set up and maintain reports and spreadsheets as needed for review of accounts by management
Provide support to sales, service and supply personnel regarding contract status.
Other duties as assigned. Management reserves the right to add or delete duties as deemed appropriate.
Good Microsoft Office skills including Word and Excel.
Working knowledge of e-automate helpful but not required.
Excellent math and analytical skills
Strong organizational skills, ability to handle multiple tasks and ability to use good judgment in performing conflicting demands and managing priorities.
Strong initiative with ability to seek out relevant information prior to making timely decisions.
Must have strong work ethics and work as an effective, collaborative team member.
Ability to work under stress/pressure
High School diploma or equivalent.
Ability to speak, read and write English
Sit for an extended period of time in a office environment
Strong interpersonal and communication skills.
Responsible for setting up and invoicing new contracts (including equipment set-up), as well as audits, updates, posting edits and entering meters on a daily basis. Also responsible for handling all contract cancellations.
Processes and invoices all work orders. Processes current contract billings daily. Processes contract renewals to ensure that all are promptly and properly renewed.
Generates and sends meter requests to customers as well as summary invoices. Reviews the unbilled contracts, renewal contracts, on hold contracts, warranty and 70D reports weekly. Creates program items as needed.
Assigns customer special pricing as indicated on the customer agreement. Communicates with the appropriate service manager regarding renewal exceptions, renewal quotes and contract changes. Forwards sales leads to the sales managers.
Identifies potential contract billing problems and takes the necessary actions to correct. Attends customer meetings as requested by managers. Performs routine filing as needed.
High school diploma or equivalent. Strongly prefer 2-year degree in business, accounting, or a related field.
Outstanding customer service skills. Strong administrative, multi-tasking and data processing skills. Working knowledge of MS Office Suite, particularly Excel and Word.
Ability to quickly learn our ERP and other business software programs. OMD or eAutomate experience a plus. Ability to sit for 6 to 8 hours per day and to use a computer for up to 8 hours per day.
Electronic Systems, Inc. is a premier supplier and service provider of comprehensive office technology. We are committed to providing remarkable innovative solutions to our customers and for our employees, extensive training and development.
We are passionate about building a team of highly qualified, customer focused individuals who contribute enthusiastically to our corporate culture and our company's success. With the competitive salary and benefits offered at ESI you build more than a career, you can build a future.
Check us out at www.esi.net
ESI is an Equal Opportunity/AA Employer M/F/D/V, and maintains a drug-free workplace. Electronic Systems is tobacco- and smoke-free workplace.
Position Title: Contract Administrator
Location: Houston, TX
Supervisor: Myrle Curry
Marathon Oil is currently looking for a Contract Administrator in the Law-Title & Contract group. The successful candidate will be required to perform a variety of tasks to coordinate the insurance monitoring process to ensure contractor compliance, and to support the administration of non-land contracts for the company. The position requires a highly professional, detail-oriented, self-motivated individual with strong organizational skills, a high level of personal output, and a customer-service mindset.
Monitor insurance certificate database (ISNetworld) for safety-sensitive contractors. Obtain, analyze and enter insurance certificate data to monitor compliance for other vendors as needed.
Create insurance deficiency report on a monthly basis and retrieve insurance certificates upon request.
Analyze, set-up, and/or modify contracts in the Tobin system. Ensure that procedures are followed for accurate data entry, as well as document and image handling.
Work with internal customers on contract-related questions and provide scans of documents or required information.
Perform searches and create reports within database to provide records information as needed.
Take the lead or provide assistance on specific projects, e.g. research, data rooms, scan requests, etc. Participate in audits of data or file room as needed.
Interact professionally with both internal and external contacts in written and verbal communications.
Backup Title & Contract Supervisor and team members as needed.
Education: High School diploma or equivalent required; additional training and education a plus.
Work Experience: Previous experience with insurance-related information and/or contract administration in the energy industry preferred.
Computer Proficiencies: Tobin Land Suite or Quorum Land System, ISNetworld experience, Datamart Reporting Tools, and SAP preferred. Experience with Microsoft Office Suite required.
Marathon Oil Corporation (NYSE: MRO) is an independent oil and natural gas exploration and production company based in Houston, Texas. With a material position in four of the best oil-rich U.S. resource plays in different stages of development, we offer a variety of career opportunities, whether you're a recent college graduate or an experienced professional. You'll have the tools to develop and refine the skills and knowledge you need to succeed.
Marathon Oil Company will take the necessary action to ensure that applicants are treated without regard to their race, color, religion, sex, age, disability, national origin, sexual orientation, genetic information, veteran status or other protected status under applicable employment law.
If you are a current Marathon employee please use the ERP website to submit referrals.
Posting Notes: || Houston || TX || United States (US) || Not Applicable; SF:DI; SF:GH; SF:LI; SF:MN; SF:RZ || Other Corporate Functions || Not Applicable || || 27622 ||
The Contract Administrator is responsible for analyzing, coordinating and administering the various components of contract management of SBS clients.
Analyzes, coordinates and assists in the development of billing, collecting and reporting systems for contract management.
Coordinates any and all contracts for various types of equipment and support levels
Coordinates contract sales efforts to maximize base coverage.
Resolves issues with customers and sales by identifying contractual concerns and negotiating terms.
Communicates issues and concerns between departments and customers
1-3 years of operational / office management exp in the office equipment industry
General computer knowledge including the use of Microsoft Outlook, Excel, and Word.
Excellent communications skills both written and oral
Excellent decision making ability, including the ability to work independently with minimal supervision
Ability to follow instructions and implement programs
College degree preferred
Sharp Electronics Corporation is an equal opportunity employer – minority/female/disability/veteran
Job TitleContract Administrator
PerkinElmer is hiring!Purpose:
The Contract Administrator is responsible for driving the tactical execution of the core contract business in order to grow PerkinElmer's market share, revenue, and profitability consistent with our strategic business goals. This role is responsible for communicating internally and externally to facilitate the day to day contracts operation. This role will not only need to communicate and work well with internal key stakeholders and management but additionally with key field based team members. This role is a key member of the sales and service organization and will report into the Core Services Sales Leader, Aftermarket DAS. This role will be based in Shelton and may require minimal travel.
Creates and edits maintenance plan quotations for customers, field sales & service.
Strong product knowledge across BU's ensuring all equipment including accessories are included on quotes.
Accurately and efficiently creates and modifies service contract quotes, orders, customer assets and contact information resulting in the production of a high efficiency workload.
Prepares contract quotation as well as edits and review for accuracy.
Reviews and analyzes bid requests; provides recommendations to field partners utilizing business analytics to provide guidance on how to proceed.
Utilizes and explores best practices concerning bids, credit analysis, and safety registrations, booking contracts and records retention.
Timely maintenance of all records in SAP and MTL, or any other Sales Automation tools to support field in providing accurate forecasting.
Partners with the field service team and sales team to insure coordinated and seamless customer interaction through the accurate and timely data entry of P.O's, and other metrics.
Manages external and internal queries in a professional, client-oriented manner (request for quotes, pricing, T&C's, etc.)
Validates the data integrity of purchase orders versus quotes.
Verifies that any discounts provided on the quote and / or contract conforms to the PKI discount approval matrix and process.
Uses SAP to run standard reports (Batch, POS contracts, Kick Out Reports, etc) and analyzes accuracy and troubleshoots as required.
Works closely with the various departments early in the contract process to develop proposals, oversee preparation of contracts, monitor progress, discuss potential operational issues and develop follow-up plans to address such issues.
Bachelor's Degree (or equivalent work experience).
5+ year's Administrative experience in a sales environment.
Proficient with MS Office Suite, Specifically Excel and Word.
Experience working with a CRM or sales automation software.
Must have proven skills in negotiating, and ability to influence without authority.
Must have the ability to develop solutions to problems.
Must be able to accurately and quickly manage specific tasks through prescribed processes and use critical thinking to bridge process gaps on non-standard tasks.
Strong to attention to detail and project management skills.
Must have effective communications skills at all levels of an organization, including the ability to solicit information and translate business needs into technical solutions.
Must be able to work under pressure with minimal supervision to meet deadlines, including multitasking in a high volume transactional environment.
Must be able to re-order project priorities on short-notice and adapt to changing requirements.
PerkinElmer is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability status, age, or veteran status or any other characteristics protected by applicable law. PerkinElmer is committed to a culturally diverse workforce.
The secret is out: Denver is the nation's top place to live, work, and play. Being the best place to live isn't easy; maintaining such a reputation means we need the best people working for the residents of Denver. People who want to make a difference; people who want to give back; people who want to be at the heart of this city and have a hand in creating our future. When you join us, you will employ your unique skills to do important and meaningful work critical to the success of both your organization and the city as a whole. Be a part of the city that you love. #WhereDenverWorks
Denver's Parks and Recreation Department boasts one of the most expansive and diverse park systems in the Rocky Mountain West offering: more than 350 urban parks and parkways, 7 golf courses, one of the largest skate parks in the region, 14,000 acres of mountain parks, the Buffalo Bill Museum and bison herd, and a Ropes Challenge Course. We also provide and manage 28 neighborhood recreation centers with 15 indoor and 16 outdoor pools that offer hundreds of affordable programs throughout the year to our community. The Contract Administrator is responsible for full performance professional work developing, negotiating, implementing, and monitoring contractual and use agreements for the city to ensure effective procurement and delivery of services.
About Our Job
The Contract Administrator will work with a small team of contract professionals to manage the Parks & Recreation Department's 500+ contracts that include but are not limited to revenue, expenditure, concessions, grants, and non-financial agreements. The Contract Administrator will be tasked with managing the proposal and contract implementation process from conception to implementation as well as inspecting and documenting the faithful execution of current contracts between Parks & Recreation and external parties.
In addition, the Contract Administrator:
Assists department staff with developing request for proposal/qualification/bid documents, manages, coordinates proposal process from initiation through award.
Develops, documents, and establishes policy for all necessary contractual parameters, including: types of vendors and services, space allocation, construction requirements, and tenant guideline
Develops requests for information or proposals, inter-governmental agreements, and/or revenue agreements
Manages contract compliance items including but not limited to payments, reporting and operational requirements
Provides technical guidance to staff and contractors; recommends and coordinates the implementation of policies and procedures for assigned functions
Performs on-site investigations to verify compliance to contract, including pricing and employment rules and regulations, approves or denies adjustments, responds to inquiries and audits, and re-inspects as necessary
Acts as a liaison to the City Attorney's Office, follows prospective contracts throughout the review process, and coordinates actions for breach of contract situations
Makes presentations to contractors, city leadership, concession operators, and public interest groups and provides information on contract policies and procedures and on general business management
Identifies, moderates, and guides contract selection teams through proposal consideration, selection, justification, communication, and implementation
Maintains contract compliance system to manage contracts throughout the term of the contract, archives all resource documents, and completes reports for management
Cover Letters are highly encouraged but not required.
Our ideal candidate has exceptional written communication and presentation skills. The incumbent will have demonstrated experience synthesizing complex or legal language, identifying important contract compliance requirements, and clearly documenting the process and resulting information. The incumbent will be confident in working independently as well as with cross-department teams in producing consistent, streamlined reporting.
Experience managing more than 250 professional service/grant/expenditure/revenue related contracts simultaneously (not commodity/goods)
Experience with the following programs is preferred but not required:
Salesforce (or similar system)
Alfresco (or similar system)
Experience handling diverse types of contracts across multiple departments and vendors, preferably with government or a municipality
Experience interpreting legal contracts and grant language and applying terms and conditions in context
Experience managing contract compliance in a high-volume environment
We realize your time is valuable so please do not apply unless you have at least the following required minimum qualifications:
Bachelors' degree in Business Administration, Public Administration, Political Science, Management, or a directly related field
Three (3) years of professional experience (excluding internships and volunteer work) performing contract negotiation, contract administration, or conducting research and analysis in an area such as budget, compliance issues, or accounting
Appropriate experience could substitute for the education requirement on a year- to - year basis
Requires a valid driver's license
About Everything Else
Classification Title: We call this job a Contract Administrator. The official classification is Contract Administrator.
Hiring Range: $61,128 - $70,297
Assessments/Testing:This position does not require testing.
Pre-employment Screening: An offer of employment is contingent on the verification of credentials and other information required by law and City and County of Denver policies, including the successful completion of a background check. Candidates must pass a criminal background check and other verifications required for the position which may include, but are not limited to, employment and/or education verification, motor vehicle record check, drug test, and/or physical. The existence of a conviction does not automatically disqualify an individual from employment except where federal or state law or regulations prohibit employment of an individual with certain convictions. For more information about the selection and employment screening process, click here.
Probationary Period: This position may require the selected candidate to complete at least a six-month probationary period prior to attaining career status with the City & County of Denver. For more information about the probationary period, click here.
The City and County of Denver provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law.
Responsible for Contracts Administration. Perform clerical dutiesand administrative support for department.
ESSENTIALDUTIES AND RESPONSIBILITIES:
Set up and maintain contract and log files
Process all paperwork regarding contracts, change orders, andpurchase orders, back charges and one line contracts, and checking all foraccuracy (i.e., coding, signature, amounts, etc.)
Prepare contracts for each trade and follow-up on finalizing
Interface with Accounting Department to ensure prompt payment fortrade partners
Input and maintain contract documents in designated area
Interface with divisions regarding all contract correspondence
Management reserves the right to change the duties andresponsibilities set forth herein at any time
Perform all other duties as assigned
EDUCATIONAND ADDITIONAL REQUIREMENTS:
Two (2) - four (4) years word processing experience
High school diploma or GED required
Valid driver's license
Typing 50 - 80 wpm
Proficient at Microsoft Word and Excel
Strong grammatical and spelling proficiency and written and verbalcommunication skills
Ability to analyze problems and make accurate decisions
Strong organizational skills
Attention to detail
Ability to multi-task
Maintain regular attendance and punctuality relative to daily workschedule is required
Follow directions from a supervisor
Interact well with co-workers
Understand and follow work rules and procedures
Accept constructive criticism
This is primarily a sedentary office position which requires theability to occasionally bend, stoop, reach, lift, move and carry office materialsand supplies weighing 25 pounds or less Finger dexterity is required to operate a typewriter, computer keyboardand calculator May be required tooperate a motor vehicle
Charter Spectrum currently seeks a Contracts Administrator for Spectrum Networks, a collection of news and sports channels spread throughout the country. Position is based in NYC. Below please find a brief description of the essential duties and responsibilities required.
Summary of Role:
The Contracts Administrator will provide competent, efficient, fast and cost-effective assistance to corporate counsel in contract processing, rights and clearances, analysis and facilitate other legal work of the business teams.
Essential Job Functions:
Assist with the preparation and distribution of legal documents and correspondence such as waivers, releases, correspondence and other matters.
Research, analyze and process rights and clearances requests and maintain database of rights and clearances information.
Produce standard and confidential correspondence and form agreements.
Prepare first draft of forms and agreements.
Organize and maintain confidential legal files and records, including matters related to intellectual property, litigation, commercial arrangements and marketing/sponsorship agreements.
Operations (Tactical Responsibilities):
Organize documents in connection with pending transactions.
Review, negotiate, track and file documents.
Prepare contract summaries and reports, as requested.
Maintain detailed information regarding status of rights and clearances.
Work effectively with internal and external contacts.
Excellent oral and written communication and interpersonal skills in order to communicate with all levels of management, clients and other departments.
Operate with a high degree of confidentiality, ethics, integrity, honesty and maturity.
Demonstrate good judgment, initiative, poise and calm in a fast-paced, quickly changing environment.
Experience working in a team-oriented, collaborative environment.
Can conform to shifting priorities, demands and timelines through analytical and problem-solving capabilities.
Professional demeanor, diligent, well-organized and detail-oriented.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The Spectrum brand is powered and innovated by Charter Communications. Charter Communications reaffirms its commitment to providing equal opportunities for employment and advancement to qualified employees and applicants. Individuals will be considered for positions for which they meet the minimum qualifications and are able to perform without regard to race, color, gender, age, religion, disability, national origin, veteran status, sexual orientation, gender identity, current unemployment status, or any other basis protected by federal, state or local laws.
Charter Communications is an Equal Opportunity Employer - Minority/Female/Veteran/Disability
Charter Communications will consider for employment qualified applicants with criminal histories in a manner consistent with applicable laws, including local ordinances.
FCC Unit: 13543 Business Unit: Corporate
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