Contract Specialist Job Description Sample
Contract Specialist / Contract Administrator
Contract Specialist / Contract Administrator
05-Dec-2017 to 10-Dec-2018 (EST)
Cape Canaveral, FL, USA
- Full Time Email Me Similar JobsEmail Me This Job Must have an active TS/SCI clearance to be considered for this position Contingent X /Noncontingent
Provides scientific, engineering and technical assistance to the Defense Intelligence Agency (DIA), Office for Science and Technology (ST), Office for Advanced Technical Intelligence (ATI). Provides on-site support at Cape Canaveral Air Force Station Florida and possibly other locations. The contractor shall support Government contracting officers/specialist, CORS, and program/project managers. Facilitate the planning preparation, coordination, quality checking, editing and tracking of acquisition actions to procure a wide range of materials and services in accordance with federal, DoD and DlA acquisition and financial management regulations. Perform market research, analysis and preparation of cost estimates in support of life cycle acquisition activities. Support project officers (and CORs) in the development of contractual documents for PR packages. Review PR packages for formatting, consistency, appropriate markings, correct template was used, and review CDRLs (DD 1423-2). Examine and evaluate budget estimates for completeness, accuracy and conformance with procedures and regulations. Track update and report on budget execution. Input accurate and timely project costs into DIA accounting systems. Identify deficiencies in the flow of and collect missing information. Interpret reports from varied accounting systems to include DIA-unique systems. Support establishment and implementation of SOPs to support program management reviews and financial and performance audits. Support ATI personnel with special projects to include scheduling and agenda preparation for visitors. Establish and maintain files of official Government documentation in both paper and electronic form to be readily accessible and searchable. Plan and implement internal business processes to ensure the successful completion of operational tasking. Essential Job Functions:
Creates and maintains contract files and documentation
Working knowledge of FAR/DFAR and acquisition planning
Experience with Cost Type contracts along with R&D contracting
Ability to multi-task and set priorities within a team environment
Must be familiar with working in Federal government Information Systems (IS) environments to include Department of Defense (DOD), Defense Intelligence Agency (DIA), and other relevant agencies or organizations
Must be able to successfully work in high tempo environment creating efficient well documented and successful design solutions resolving unique issues.
Participates in trade studies to solve technical problems and identify preferred solutions
Participates in technical reviews to assess project progress from design through development and delivery
Serves as a team member on Division wide, multidisciplinary efforts that involve critical IT issues
Complies with CCAFS industrial hygiene requirements
Performs other duties as assigned to accomplish the ATl5 mission
Applicant must during, the life cycle of a project, be able to communicate clearly with clients in order to explain the progress and results of the work to them Knowledge/Skills/Abilities:
Experience administering cost plus, time and material, and firm fixed price contracts
Experience in DoD contracting
FAR and DFAR knowledge and familiarity
Knowledge of acquisition process
Ability to coordinate consultants and purchase orders
DAWIA Level II Certification
Good interpersonal skills
Works well independently or as part of a group
Good writing skills, as there may be a requirement to write reports
Degree of judgment and multi-tasking associated with performing job duties
Contact with the customer/provide customer support (may be internal or external customer)
May conduct some research
Desired: Five (5) or more years of experience performing contract administration. Level III DAWIA or FAC-C certification in the field of contracting or its equivalent is desired Education:
- Exp in lieu of degree: +5-8 years experience Special
Active TS/SCI Clearance required. Member must pass a Polygraph within 90-days of employment. Equal Employment Opportunity / Affirmative Action Employer "This contractor and subcontractor shall abide by the requirements of 41 CFR 60741.5(a). This regulation prohibits discrimination against qualified individuals on the basis of disability, and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified individuals with disabilities." Zel Technologies
Contract Specialist (Procurement And Contract Specialist 2)
Description The Oregon Department of Environmental Quality's procurement section location in Portland, OR currently has a Full-Time opportunity for a Contracts Specialist to join an innovative team, and work to advance our agency mission to protect and improve Oregon's environment. What you'll Do The incumbent will support the agency by planning and coordinating procurement activities and providing direction and assistance to customers in methods for procurement of goods, equipment and services.
The incumbent will determine appropriate solicitation methods. Procurements may be varied, requiring a wide range of processes although procurements assigned will be less complex than those assigned to journey level contract specialists. The selected candidate will work to facilitate procurements and train customers in procurement processes, work with senior staff on business process improvements with a goal of long-term efficiency gains, collaborates with customers to translate program requirements into solicitation and contract specifications and terms, reviews selection documentation, identifies appropriate process and forms; ensures appropriate fund codes are applied to requisitions / agreements/invoices; provides guidelines, policies and procedures and training to managers and staff.
What's in it for you? Collaboration in an open office with a team of bright, mission driven individuals to work with and learn from. We offer full medical, vision and dental with paid sick leave, vacation, 24 hours of personal leave (fiscal year), and ten paid holidays per year.
Consider applying today This is a full-time position, represented by American Federation of State, County and Municipal Employees (AFSCME), Local 333, located at DEQ Headquarters in Portland, OR. Working Conditions Work is conducted in an office environment with heavy use of phones and personal computers. Work involves frequent interruptions and short deadlines.
Overtime and statewide travel may occasionally be required. This recruitment will remain open until filled. First review of applications will begin January 16, 2017.
Qualifications, Required & Requested Skills Minimum Qualifications Four (4) years experience in the procurement of goods and services through purchase orders and contract agreements; or experience putting together or administering standard contracts or agreements. Two (2) of the four (4) years must have included deciding and writing specifications for the purchase of goods and services or developing and administering service contracts. A Bachelor's Degree in Business or Public Administration, or a related degree that included course work in general business management, contract or business law, accounting, finance or economics can substitute for three(3) of the four (4) years.
Requested Skills (Desired Attributes): Knowledge of governmental or fund accounting and fund sources. Experience as a Subject Matter Expert (SME) to other professional and technical procurement staff. Excellent organizational skills.
High attention to detail. Ability to work effectively under pressure. Experience with workload management and prioritization.
Excellent customer service skills. Demonstrated ability communicating effectively, both verbally and in writing, to diverse individuals from all levels of an organization. Knowledge of bid/quotation criteria and processes, ability to analyze bids and quotations and apply evaluation criteria, statutes and rules.
Experience applying State of Oregon public contracting laws, rules, policies, and procedures. Proficiency with Microsoft Office software. Experience with the Oregon Procurement Information Network (ORPIN). Preference may be given to applicants who possess one or more of the following certifications:
State of Oregon – Oregon Procurement Basic Certification (OPBC) or Oregon Procurement Advanced Certification (OPAC). National Association of Purchasing Management – Certified Professional in Supply Management (CPSM) or Certified Purchasing Manager (CPM). National Institute of Governmental Purchasing – Certified Public Purchasing Buyer (CPPB) or Certified Public Procurement Officer (CPPO). Note: If you possess any of the above certifications, please attach copies of your certification(s) to your online application. Additional Information APPLICATION INSTRUCTIONS To apply, please follow these steps:
Complete the application. We will not accept a resume or position description in place of a completed application. Because of the volume of applications we receive, we do not review any attachments that we do not ask for.
The work experience and/or education section of your application must clearly demonstrate how you meet all of the minimum and special qualifications listed above. If it does not, we are required to disqualify it. Attach a cover letter.
You must attach a cover letter of not more than two (2) pages, describing how your experience and education qualifies you for the position, how you meet the requested skills for this position, and why you are interested in this position. Complete the supplemental questions. Answers to the supplemental questions must be substantiated with the experience you listed in the work experience section of the application.
Please note that your responses may also be evaluated for grammar, spelling and punctuation. To receive credit for higher education coursework, transcripts (official or unofficial) must be submitted at the time of application. Note: To protect your confidential information, please redact (black out) your social security number on all transcripts before attaching to your application.
VETERANS INFORMATION If you are an eligible veteran and wish to claim veterans' preference points AND you also meet the minimum qualifications for this position, the points will be added to your score. To receive veterans' preference points you MUST attach the following required documentation to your electronic application. A copy of your DD214/DD215 form; OR a letter from the US Dept. of Veterans Affairs indicating you receive a non-service connected pension for the five (5) point preference.
A copy of your DD214/DD215 form; AND a copy of your veterans' disability preference letter from the Dept. of Veterans Affairs for the ten (10) point preference. For more information on veterans' preference points visit www.oregonjobs.org, and select veterans' preference. Work Authorization The Oregon DEQ does not offer visa sponsorships.
Within three days of hire, all applicants will be required to complete the US Department of Homeland Security's Form I-9, confirming authorization to work in the United States. NEED HELP? If you need assistance to participate in the application process, you are encouraged to email Jamaal Gulledge at jamaal.gulledgestate.or.us or 503-229-5107.
TTY users please use the Oregon Telecommunications Relay Service: 1-800-735-2900. If you have application login problems, get an error message during the application process, or are experiencing other technical (computer related) difficulties, please call the NEOGOV help line for assistance at 1-855-524-5627. You can also e-mail NEOGOV for support at supportgovernmentjobs.com.
CONSIDER JOINING US The Oregon Department of Environmental Quality is a regulatory agency whose job is to protect the quality of Oregon's environment. DEQ strives to create inclusive environments that welcome and value the diversity of the people we serve. DEQ fosters fairness, equity, and inclusion to create workplace environments where everyone is treated with respect and dignity regardless of race, color, religion, sex, disability, physical stature, age, national origin, sexual orientation, gender identity, marital status, political affiliation and any other factor applicable by state or federal law.
Follow recruitments and other DEQ news and information at: SDL2017
Provider Contract Specialist Sr
Develop and maintain standard and non-standard contract arrangements and reimbursement rates for healthcare providers to ensure adequate specialty representation across BCI’s provider network. Monitor financial performance of all assigned contracts. Verify all contracting efforts, support benefit program structures, and ensure regulatory and compliance requirements are met. Lead project management responsibilities for integrated networks and any other major Provider Services strategic plans. Initiate and maintain effective communication channels with internal business partners. Ensure accurate implementation and administration of contracts Required Experience:
Three years provider relations or provider contracting experience
CMS network adequacy guidelines and requirements related to contracting provider specialties Required Knowledge, Skills and Abilities (KSAs): Knowledge of:
Provider contracts, institutional and professional policies, payment methodologies (e.g. RBRVS, per diems, case rates, etc.) benefit plan models, general claims processing procedures
- Procedures associated with health care provider business offices
Verbal and written communication
Microsoft Office applications such as Word and Excel Ability to:
Attend meetings beyond regular business hours
Travel, as needed, within Idaho
Prepare and present to provider groups and internal business partners. PREFERRED QUALIFICATIONS: * Bachelor’s degree (preferably in a business or health care related field)
Experience in analysis of provider reimbursement methodologies including data review, report formatting and excel
Technical, legal or contract writing experience Salary Grade: 15 Internal Posting Date: 9/19/2017 - 9/25/2107 External Posting Date: 9/19/2017 - Until Filled
Job ID #:* 1469 Location: Meridian, ID (Corporate Headquarters)
Job Category:* Provider Relations/Contracts
Education Required:* Not Indicated
Employment Type:* Full Time
Experience Required:* Not Indicated
Relocation Provided:* NoPosition Reports To: Manager, Provider Contracts
Cubic Global Defense
Company Details: Cubic offers an opportunity to provide innovative technology for government and commercial customers around the globe, helping to solve their future problems today. We’re the leading integrator of payment and information technology and services for intelligent travel solutions worldwide, and the leading provider of realistic combat training systems, secure communications and networking and highly specialized support services for military and security forces of the U.S. and allied nations.
If you have an entrepreneurial spirit and thrive in an innovative environment, we want to talk to you about your next role at Cubic! We are seeking employees inspired by technology, and motivated by the rewards of hard work, commitment, teamwork, quality, integrity, and respect. We invite you to explore opportunities with Cubic.
This is a temporary position lasting 3-6 months. Plans and coordinates various contracts actions to win, negotiate, administer and close contracts for Cubic.
Ensures compliance with applicable laws, regulations and contractual terms and conditions for assigned contracts. This position typically works under limited supervision and direction. Incumbents of this position will regularly exercise discretionary and substantial decision-making authority.
Essential Job Duties and
• Negotiates and administers contracts for Cubic. Duties include: proposal planning, proposal preparation, administration of contracts, and contract closeout, subject to appropriate Company and departmental approvals, with U.S. government and non-government customers as well as foreign customers • Directly responsible for preparation of solicitations, negotiation and execution of key subcontracts with U.S. and foreign suppliers under prime contracts within the Senior Contracts Administrator’s cognizance and responsibility • Coordinates with Business Development, Program Management, Engineering, Business Unit Management, and Cost Estimating personnel on proposal preparation and submittal.
Negotiates with customers, working directly with a team of cognizant functional department personnel in conducting the negotiations to assure the contracts are of maximum benefit to Cubic • Ensures compliance with departmental and company-wide contract policies and procedures so that work performed meets legal, regulatory, contractual and Company requirements, in accordance with the Contracts Department Desk Guide • Keeps Contracts Department and cognizant functional and program managers informed of outstanding issues that may impact program, departmental and/or Company objectives for assigned contracts • Reviews solicitation requirements and provides a risk assessment to Proposal/Program Managers • Complies with export license requirements and ensures shipments of hardware and delivery of technical data are completed in accordance with Cubic’s Export Compliance Manual • Upon receipt of a signed contract, prepares sales orders to authorize work to be completed • Supports advanced planning and other functions of the Subcontract Management Team for assigned contracts/subcontracts • Ensures compliance with U.S. statutes and regulations, particularly Foreign Corrupt Practices Act, and foreign government statutes and regulations as they apply to Cubic’s contracts/subcontracts • Negotiates Non-Disclosure Agreements, Memoranda of Understanding/Agreement and similar Agreements in support of programs assigned • Monitors the status of all data and hardware deliveries and advises management of anticipated/actual delinquencies • Ensures that contract billings and payments are submitted and received in a timely manner. This includes follow-up on unbilled receivables or overage billings. • Ensures that contract databases are updated in an accurate and timely manner • Mentors personnel in Program Management, Engineering, Business Development, Quality and Material in Contracting law, regulation and process
Minimum Job Requirements:
This job is at a cleared facility, we can only hire US persons at this site. A US person is either a US citizen or a Permanent resident.
Four-year college degree, in business, economics or accounting, plus a minimum of six years experience related experience. Requires a strong working knowledge of federal acquisitions regulations (FAR), Department of Defense FARs and International Traffic and Arms Regulations (ITARs). Experience in international contracts is desirable. Proficient in the use of PC and associated software.
Possess analytical skills necessary in order to organize, plan, execute and administer contracts and agreements with various customers. Possess interpersonal skills necessary to interact in extremely delicate, sensitive and/or complex situations dealing with U.S. and foreign agencies and commercial customers. Ability to prioritize projects and work under tight deadlines.
Must be able to travel domestically and internationally. The description provided above is not intended to be an exhaustive list of all job duties, responsibilities and requirements. Duties, responsibilities and requirements may change over time and according to business need.
Worker Type: Contingent Worker Cubic Corporation is the parent company of three major businesses, Cubic Transportation Systems (CTS), Cubic Global Defense (CGD), and Cubic Mission Solutions (CMS). CTS is a leading integrator of payment and information technology and services for intelligent travel solutions worldwide. CGD is a leading provider of realistic combat training systems, secure communications and networking and highly specialized support services for military and security forces of the U.S. and allied nations. CMS provides networked Command, Control, Communications, Computers, Intelligence, Surveillance, and Reconnaissance (C4ISR) capabilities for defense, intelligence, security, and commercial missions. All three of our businesses provide innovative technology and an integrated approach to systems and services for government and commercial customers around the globe. This integration ensures our customers receive streamlined operations and strategy, cost-efficiency and speed to market. Cubic was founded in San Diego, California in 1951 and has since built a global reputation for enhancing customer value. With fiscal year 2016 sales of $1.462 billion, Cubic is proud to have a presence in nearly 60 countries and employs 8,500+ people worldwide. To learn more about Cubic please watch the video at this link: http://www.cubic.com/Careers Cubic is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action-Employer at http://www.eeoc.gov/employers/upload/poster_screen_reader_optimized.pdf , We are committed to ensuring a workplace free of discrimination based on race, color, religion, age, disability, genetic information, sex, sexual orientation, gender identity, or national origin, military or veteran status, and any other basis protected by applicable law For more information on Equal Employment please visit: http://www.cubic.com/Careers/Applicant-Help
Sr EFD Lease Contract Specialist II - Tempe, AZ
Sr EFD Lease Contract Specialist II - Tempe, AZ
Description What sets Bank of the West apart from other banks is our team members-they embody the optimistic spirit of the West. There is a spirit here that drives us to do more.
Our team of more than 10,000 employees is vital to the success of our Bank. They reflect our modern western values-straightforward, entrepreneurial and optimistic. We seek to create a corporate culture that fosters and rewards excellence, encourages creative thinking and respects diversity - an environment where team members are engaged, supportive of one another and enthusiastic about serving our customers.
Bank of the West offers the stability of a company that has a 135 year history and is part of BNP Paribas, a European leader in global banking and financial services and one of the 6 strongest banks in the world. We offer opportunities across our diverse business lines
- Retail Banking, Commercial Banking, National Finance, and Wealth Management. Position Summary Under general supervision, responsible for creating or reviewing all necessary lease and loan documentation for the most complex leases.
Works with internal resources to document, track and price assigned leases. Responsible for completing all UCC filings. Oversees and may lead the work of other Lease Contract Specialists.
Position Accountabilities 1. Effectively reviews complex middle market lease approvals and informal information sheets in order to create or review all the necessary lease and loan documentation, including any non-standard and additional paperwork to meet all of the requirements of the CR (Credit Request). Oversees and reviews documentation created by other Lease Contract Specialists. 2. Works closely with account officer, broker or discounter, sales officer, customer or vendor to coordinate all aspects of the lease or loan paperwork in order to meet the funding deadline.
Covers all costs including foreign exchange rate locks, tax and billing information up front and communicates with the account officer, vendor or broker/discounter on any outstanding issues. Establishes and develops relationships with Bank customers to enhance future business opportunities. 3. Identifies and negotiates complex language or issues.
Identifies and proposes document language and solutions to any outstanding issues for approval by Documentation Manager, credit officer or counsel. 4. Creates any and all amendments and addenda and/or oversees the creation of said documents. Communicates any changes to all interested parties. 5.
Accurately creates and completes BOW systems input sheets and disbursement sheets for each transaction detailing all aspects of the deal for vendor payments, customer reimbursements, invoicing, pricing spreads and tax information for tax reporting purposes. Assists and reviews junior Lease Contract Specialists to ensure BOW document standards. 6. Confirms and updates pricing using the appropriate price modeling tools prior to sending out docs and again at time of funding.
May assist manager in reviewing pricing with junior Lease Contract Specialists prior to funding. 7. Accurately completes UCC filings as required on a timely basis. Orders/analyzes UCC searches and creates all necessary release/subordination documents for signature by secured parties prior to funding. 8.
Communicates proper title preference for titled vehicles and tracks and follows for receipt of original titles. 9. Oversees the organization of documents of each file to ensure original chattel is placed in vault and files are properly assembled and secured in designated file cabinets. Directly responsible for tracking and receiving any follow-up items. 10.
May act in lead capacity, overseeing the work of other specialists. 11. Performs other duties as assigned. * LI-AS1
Qualifications Job Specifications Required Education or Equivalent Experience
Associates degree in related field or equivalent combination of education and experience.
Bachelor's degree preferred. Required Experience + 6-8 years of leasing and contract experience Field of Experience
Thorough knowledge of legal concepts; legal entities and significance of proper legal name; elements of a lease contract and purpose thereof; Master Lease, Schedule, Guaranty, Acceptance, End of Lease documentation, Opinion of Counsel; as well as intent and purpose of Uniform Commercial Code; Title of equipment; DMV; and Real Property Waivers.
Strong understanding of both the credit approval process and all lease structures to the effect of its interrelationship of economic, legal and accounting issues.
In-depth understanding of cost in various contexts and the ability to perform calculations within the established guidelines.
Thorough knowledge of the difference between business and legal issues and who can resolve problems relating to specific kinds of issues.
Ability to propose document language for approval by manager, credit officer or counsel.
Thorough understanding of BOW policy and procedures.
In-depth knowledge of leasing documents, approval memos and information sheets with a thorough understanding of the purpose and use of each document and ability to ensure all requirements are met. Administrative/Technical Skills
Strong knowledge of lease accounting software programs.
Ability to handle complex lease and loan transactions independent of supervision.
Highly skilled at resolving problems.
Efficiently handles a high volume of transactions with a low error rate
Excellent customer service skills Level Supervised
May lead one or more employees performing similar work. Physical Requirements
Sedentary Work: lifting a maximum of 10 pounds, frequent standing/walking The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.
Bank of the West is an Equal Opportunity employer and proud to provide equal employment opportunity to all job seekers without regard to any status protected by applicable law. Bank of the West is also an Affirmative Action employer
- Minority / Female / Disabled / Veteran. Bank of the West will consider for employment qualified applicants with criminal histories pursuant to the San Francisco Fair Chance Ordinance subject to the requirements of all state and federal laws and regulations.
Job: Business / Commercial Banking
Location: United States-Arizona-Tempe
Requisition ID: 033875
Program Support Contract Specialist
JOB TITLE: Program Support Contract Specialist SUMMARY:
The Program Support Specialist will assist with the overall responsibility for the Contractor's subcontracting program. This will include preparing subcontract plan documents and monitoring performance relative to the requirements of the plan that meet the minimum requirements of section 8(d) of the Small Business Act, as amended and implemented by the Federal Acquisition Regulations (FAR) Subpart 19.7. Position will serve as an internal liaison between the customer and key stakeholders in the company.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. • Contribute to plan performance and maintain the program performance data for periodic review by management and others, i.e., Government representatives, quarterly, annually. • Assist with the annual process to develop the subcontract plan percentages and dollar goals for participation of Small Business concerns for federal agency contracts, proposals, and modifications valued at $750,000 or required threshold where the effort offers subcontracting opportunities. • Administer and document the corporate Small Business Subcontracting Plan requirements, including preparation and analysis of monthly reporting. • Maintain collection of self-certification forms received from suppliers to include monitoring, tracking and providing the necessary return response received in the general email box. • Determine the appropriate NAICS code number for each supplier. • Organize ongoing reviews of suppliers that have size certification either on Sam.Gov or by self-cert form. • Collaborate with affected Regions to create and prepare a Summary Subcontracts Report (SSR) to submit to the Small Business Administration (SBA) for the plan period. • Maintain and update contract listing for contracts requiring subcontracting plan. Tracking and monitoring of performance.
Developing and preparing regular reports on the status of contracts • Monitor company performance and make any adjustments necessary to achieve the subcontract plan goals to pass SBA audit to include; Collecting, editing, processing, filing and distributing record-keeping documents to ensure records are properly kept now and in the future to allow for audit documentation to be readily available to auditors. • Serve as a back up to the SBLO (small business liaison officer) in support of and to monitor small business outreach efforts for the company. • Assist with preparation of additional data or correspondence as may be required by management or the provisions of the contract. • Assist in the coordination of the company's activities during compliance reviews by Federal agencies, by serving as a company representative with government agencies, including the DoD, VA and Small Business Administration (SBA), and other organizations. • Support general customer inquiries in Federal and Government, Defense and Aerospace segments when required. QUALIFICATIONS & REQUIRED SKILLS • Bachelor’s degree preferred but not required • Working knowledge or willingness to obtain knowledge of Small Business Administration rules and regulations concerning small business subcontract plan administration and compliance. • Working knowledge of the FAR/DFAR Clauses • Proficient in Microsoft Office and web-based programs required. • Ability to work in a fast-paced environment with tight timelines. • Possess 3-5 years’ experience in progressively responsible focused administrative, organizational, and time management skills • Excellent written and verbal communication and interpersonal skills. • Attention to detail and the ability to spot errors and inconsistencies. • Ability to take direction, work independently, and perform detailed work in a high-paced, environment; handle multiple projects. COMMUNICATION SKILLS:
Ability to read, analyze, and interpret complex instructions. This position must have the ability to effectively present complex information to co-workers and customers. EOE AA M/F/Vet/Disability Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status, or disability
Title:Program Support Contract Specialist
IT Contract Specialist
Title: IT Contract Specialist Location: US-NC-Durham Job Number: 18200465 CTG is currently assisting one of its premiere clients in staffing an IT Contract Specialist role in Durham, NC. This is an ongoing, long-term position offering salaried employment options. The IT Contract Specialist is responsible for assisting with the contract life cycle, which includes changes and modifications and the enforcement of performance clauses, including incentives and remedies. The IT Contract Specialist acts as the key contact and subject matter expert for all contract-related and tender activities. This includes assisting with negotiating contract terms, conditions, modifications, incentives and remedies, while working with key stakeholders to ensure that their requirements are met. Additionally, this position assists with the contract execution process, resolving problems, mitigating delays, assisting with audits, mediating disputes and escalating issues. Key Responsibilities
Work alongside IT procurement colleagues to assist with developing statements of work (SOWs) and understand any current requests for information (RFIs), requests for quotations (RFQs) and requests for proposal (RFPs) that are in the pipeline.
Establish contract management objectives, procedures, templates and workflow processes for vendor contracts and deliverable schedules. Maintain a contract management database (Apptus) that contains all executed contracts, as well as contracts that are under development but are not yet active. Moreover, track obligations, deliverables and contract change notes. Manage and control access to documents as appropriate.
Work with legal representatives to develop and insert appropriate legal protections in contracts, as warranted.
Work with all teams (security, compliance and tax, HR, accounts payable [AP], and so on) to ensure that vendors are performing in accordance with existing requirements and regulatory obligations.
Develop a knowledge base of negotiating strategies, best practices, and negotiation personnel and teams. Make improvements to processes, procedures, workflow and organizational structures for contract management.
Administer commercial and financial arrangements with vendors to include billing, invoicing, performance incentives and remedies, and internal chargebacks, where appropriate.
Work with vendors and key stakeholders to establish clear contract change control processes. Required Experience
Minimum of five years' experience with negotiating and managing contract life cycles, with an emphasis on technology or IT service agreements
Experience in managing large complex contracts in one or more IT categories, including hardware, software, service and communication
Using and maintain contracts in Apptus
Strong interpersonal and communication skills
Experience working with all key departments (security, compliance, finance, tax, AP, legal and procurement), and knowledge of procurement and vendor management practices and certifications (CIPS, ITIL and COBIT)
ITIL experience desired, but not required
- Knowledge of IT concepts and systems
CTG is the most reliable IT services provider, built on 50 years of meeting our commitments to make technology work for clients and deliver real business value. CTG provides industry-specific IT strategy, services, and solutions that address the business needs and staffing challenges of clients in high-growth industries, including major technology companies, large corporations, and government entities located in North America and Western Europe. CTG's greatest asset is its people, and as such we are committed to providing employees programs and processes to support their performance, hone their skills, and advance in their careers. This commitment is reflected by CTG being named a Best Places to Work Company by Modern Healthcare (since 2013) in North America, and a Best Places to Work Company in the United Kingdom (2013), Belgium (since 2007), and Luxembourg (since 2011). CTG will consider for employment all qualified applicants including those with criminal histories in a manner consistent with the requirements of all applicable local, state, and federal laws. CTG is an Equal Opportunity/Affirmative Action Employer and strong advocate of workforce diversity. Minority/Female/Sexual Orientation/Gender Identity/Disability/Veteran. Job: Contract Administration
Sr. Contract Specialist
Overview The Sr. Contract Specialist is responsible for managing the more complex formal and informal bid processes greater than $250k
Responsible for all steps required to perform more complex formal and informal bid processes to procure a wide variety of goods, supplies, materials, and services for the org/company greater than $250,000.
Responsible for all solicitations, which require official company management approval.
Purchase commodities and services to meet specialized or complex needs.
Make purchase decisions in accordance with company procedures and regulations.
Collaborate with department managers to clarify departmental needs, and refine specifications.
Follow proper channels to obtain purchase authorization according to company policy.
Research and prepare bid specifications.
Issue complex solicitations to potential vendors and suppliers.
Identify and select vendors and suppliers using criteria such as quantity and quality of commodities, price, and delivery date.
Explain and clarify purchasing procedures to internal departments as well as vendors.
Determine the correct method to process complex purchases depending on total cost, timeliness, competitive bidding, and existing contracts.
Process purchasing transactions according to local, state, and federal policies and procedures.
Demonstrate the ability to function as interim manager when Purchasing manager is out of the office
Other duties as assigned.
EDUCATION, EXPERIENCE AND SKILLS
Education/Experience : Bachelor’s degree and 5 years purchasing experience. Licenses/Certifications : Valid Driver’s License. CPPB designation preferred Technical : Advanced proficiency with Microsoft Office applications & internet. Ability to interpret analytical results. Communication : Communicates clearly & professionally. Contributes to a positive internal & external customer experience. Maintains composure in challenging situations. Collaborates with others. Asks for constructive feedback. Promotes a culture of diversity, respect & accountability. Challenges others through productive discussion. Problem Solving & Quality
: Pays attention to detail. Identifies & solves complex issues. Thinks “big picture” when assessing problems/opportunities. Develops innovative & creative solutions. Managing For Results : Follows all company policies & SOPs. Delegates, prioritizes & manages the work of others. Balances competing priorities, scheduling issues & deadlines. Delivers effective feedback. Manages cost, quality & expedience. Leadership & Initiative : Motivates & empowers others. Acts in accordance with company vision, mission & values. Takes accountability for own performance. Willing to take on additional assignments. Seeks out opportunities for leadership & development. Trains, coaches & mentors others. Champions change.
PHYSICAL DEMANDS The work environment is characteristic of an office environment: sitting, standing, walking, bending and lifting are required to perform job responsibilities. The employee must occasionally lift and move up to 20 lbs.
TypeRegular Full-TimeLocation(s)US-GA-Sandy Springs
Manifest Global Enterprises is seeking a Contract Specialist to provide professional contract management activities support to the Procurement Department. The successful candidate will apply knowledge and experience to establish processes and assign appropriate resources to effectively assist in the administration of contracts. Contract administration support services include assistance reviewing contractor performance, developing contract modification justifications and investigating reports of contract discrepancies.
- Experience in professional services support to include the entire contract life cycle (Pre-award, Post-award, Policy and Closeout)
- Experience using FAR Part 15 ans SAP procedures
- Negotiating unique Terms & Conditions
- Experience with a variety of contract types (FFP, CPFF, IDIQ and T&M)
- Experience preparing requisite supporting documentation from requirement generation through contract award
Education and Certifications Required:
- Bachelor's Degree
- FAC-C, DAWIA certification or equivalent
Multifamily Construction Contract Specialist
Multifamily Construction Contract Specialist
The Contract Specialist is responsible for executing the contract process for turn-key multifamily cabinet and countertop solutions from sale through construction and the warranty period.
- Execute the end to end contract process.
- Maintain contract document files and all related records, including change orders
- Project set up in the accounting system
- Manage and maintain the credit approval process.
- Ability to manage workloads and job assignments to ensure all contracts are executed in an efficient manner.
- Understand and communicate effectively with all stakeholders, including Customers and General Contractors, Sales, Finance, Accounting, Estimating, Operations and Manufacturing, Marketing, and Field Installation.
- Demonstrate effective leadership, communication, organization, and time management skills.
- Various other duties as assigned.
- Represent the Company with integrity and pride.
- Complete housekeeping tasks to ensure a professional and safe work area.
- Exhibit ownership of daily responsibilities and administrative duties.
- Enable, encourage, and participate constructive communication between all departments.
- Perform any and all administrative tasks required to meet organizational needs.
- Strive to meet or exceed customer expectations at all times.
- Minimum 5 years contract management experience in a construction or property management setting preferred
- Computer proficiency (Outlook, Excel, Word, Access, Adobe Acrobat)
- Experience processing COIs, CCIP and OCIP preferred but not required
- Quality orientation and high attention to detail.
- Excellent interpersonal and communication skills.
- Experience working with high performance teams.
- Problem analysis and problem resolution skills.
- Ability to multi-task and prioritize in a fast paced environment
Together, we have more than 50 years of experience designing, producing, and installing multifamily kitchens and bathrooms. With a cabinet manufacturing facility in East Texas, a Design Center and Showroom located just outside of Dallas, and an integrated team of granite, quartz, and marble suppliers, Republic Elite is uniquely qualified to offer turn-key, customized solutions for multifamily interiors.
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