Contract Specialist Job Description Sample
This position will be responsible for supporting the commercial business sales and operating units in the successful implementation and management of service agreements with commercial customers. This position is responsible for the control of commercial contracts including, but not limited to, the development, auditing, validation, implementation, management, maintenance, administration and recordation of commercial contracts entered into between Charter and commercial customers and/or property owners in compliance with company guidelines.
MAJOR DUTIES AND RESPONSIBILITIES
Actively and consistently support all efforts to simplify and enhance the customer experience
Support commercial sales team and operating units in all aspects of contractual issues, interfacing with all levels of the organization, corporate legal and outside parties as necessary.
Review and revise the processes for management and maintenance of commercial contracts administration utilizing sales entry/tracking and scanning document retention (SalesForce and OnBase) tools to ensure management has reports to measure customer service period and provide feedback on existing reports and databases and make assessments or recommendations as requested.
Assist when requested negotiations with customers or property owners.
Preparation and/or review of various customer communications related to contracts and services such as proposals, letters and other client correspondence.
Establish and implement policy and practices for notarization and recordation of contracts, easements, memorandum and other recordable instruments.
Audit process for submitting, tracking, validating and monitoring the proper execution and notarization of all contracts presented to Charter's authorized signatory for commercial agreements.
Advise when requested regarding any financial analysis for items such as ROI Models, budget preparation and forecasting.
Create a permanent file cover form and process for each large business new 'non-standard' contract to ensure timely dissemination of key contract terms and conditions to impacted internal departments.
Develop, document and implement policy for actions related to contract violations or termination of service agreements.
Responsible for requesting and securing Certificates of Insurance from Corporate as needed and forwarding a copy to client.
Track and ensure resolution of any escalated contractual issues that impact our client relationships.
Corresponding and maintaining relationships with clients and their utility consultants.
Provide general assistance to management and field personnel (AEs, ACs, MAAs) as required including ongoing coaching, and training of such personnel to insure contract process compliance.
Perform other duties as requested by supervisor
Skills/Abilities and Knowledge
Ability to read, write, speak and understand English
Strong knowledge of Microsoft Office applications required, e.g. Excel, Word and PowerPoint
Knowledge of business contracts construction, reviewing and drafting
Excellent verbal and written communication skills required
Ability to interact proficiency with peers, clients and other professionals
Ability to initiate and bring closure to negotiations at an executive level is essential
Ability to exercise accurate business judgment
Ability to communicate with all levels of company employees, vendors/service providers, customers and prospective customers
Strong analytical and financial ability, strong organizational skills
Ability to prioritize assignments according to timelines and importance of task
Ability to maintain poise and professional demeanor in stressful situations
4-year college degree in business or equivalent Industry or contract experience
Related Work Experience Number Of Years
Experience with contract negotiations, contract drafting and review 3+
Experience, preferably in the communications industry 2+
Experience working with property management/real estate 2+
Experience with regulatory issues in telecommunications a plus 3+
Some travel required
The Spectrum brand is powered and innovated by Charter Communications. Charter Communications reaffirms its commitment to providing equal opportunities for employment and advancement to qualified employees and applicants. Individuals will be considered for positions for which they meet the minimum qualifications and are able to perform without regard to race, color, gender, age, religion, disability, national origin, veteran status, sexual orientation, gender identity, current unemployment status, or any other basis protected by federal, state or local laws.
Charter Communications is an Equal Opportunity Employer - Minority/Female/Veteran/Disability
Charter Communications will consider for employment qualified applicants with criminal histories in a manner consistent with applicable laws, including local ordinances.
FCC Unit: HQ452 Business Unit: Corporate
About the Role: The Contract Administrator position will partner with Sales Support and Account Management to prepare client facing contracts that protect Fiserv, and accurately represent services Fiserv is contracting to deliver to the client.
About our Business:
Credit Union Solutions at Fiserv provides integrated account processing solutions for more than one-third of the credit union marketplace, building an innovative foundation for growth, as well as the technology needed to drive efficiency and deliver superior member service in a changing marketplace.
We have a lot to consider, from identifying and adapting to changing regulations and mitigating risk to keeping pace with evolving technology and providing excellent member service. Credit unions' goals aren't new. How they achieve them is. With the right tools in place, Fiserv helps credit unions eliminate barriers to growth, realize efficiencies, ensure compliance, face risk issues head on and provide the superior service members deserve.
Essential Job Responsibilities:
Prepare client facing contracts, legal documents based on received requests for new contracts, contract renewals, deconversions, and add–on product and service agreements.
Interpret and make appropriate determination as to which document, schedule, exhibit, or amendment to use that would be appropriate to allow Fiserv to deliver the products or services to our clients, while protecting Fiserv's legal and financial interest.
Escalate to Fiserv legal, when appropriate, for support with non-standard requests or client negotiations.
Communicate with Account Management, Sales Support, Legal and Product Management to ensure appropriate approvals are received before a contract is released to a client, and that standard processes are followed.
Oversee contract routing and filing processes.
The above statements are intended only to describe the general nature of the job, and should not be construed as an all-inclusive list of position responsibilities.
- Minimum 2 years of related contract administration or legal experience required
Bachelor's Degree or equivalent work experience
Degree in Business, Finance or related discipline
Certified Legal Assistant (CLA) or contract law experience
Knowledge of Fiserv products
Advanced skills in Microsoft Word and basic understanding of Microsoft Excel
Basic understanding of SharePoint and PowerPoint
Must be able to interface with multiple staff and work independently, with minimal direction
Must be able to handle multiple requests simultaneously and be effective and timely on follow up with each request
Strong written and verbal communication skills
Strong interpersonal skills
- Minimal to no travel
Detailed Job Description:
Nisga'a Data Systems, LLC (NDS), a subsidiary of Goldbelt, Inc. an 8(a) Alaska Native Corporation, provides a full spectrum of systems and network engineering services, which include systems and network analysis, design, and implementation, and also an array of managed services. NDS has distinguished itself as an industry leader in redefining technical solutions for the federal government and our nation's military.
We are currently looking for a Contract Specialist in Washington, DC.
The individual will need experience in all areas of government contracting. The position will require reviewing draft solicitations, contracts, modifications and other contract actions.
Pre-Award, Post-Award and Termination Activities such as: analyzing requirements, recommending revisions to statements of work/specifications, determining the appropriate type of contract, establishing milestones, procurement planning, conducting post-award and contractual terminations, initiating briefings with contractors to ensure full understanding of terms, handling modifications, resolution of issues related to non-compliance, and the termination process.
Developing, implementing and analyzing data requirements for planning and measurement systems.
Analyzing performance of procurement activities against various procurement indicators and goals.
Analyzing data to determine trends.
Assistance in tracking/monitoring contract actions to ensure compliance with GSA policy, administrative procedures, regulations, and statutes.
Pre/Post Award functions for highly technical contracting work emphasizing customer requirements and relationships to achieve results that further the mission of agency clients.
As an advisor, identifying procurement objectives and methodologies; assisting with statements of work; performing analyses of elements of cost; making competitive range determinations; conducting pre-proposal conferences; planning comprehensive negotiation strategy; coordinating with technical experts, leading negotiations and awarding contracts.
Developing, coordinating, and revising a wide variety of Government-wide procurement policies, reviewing proposed changes to existing regulations and determining whether they should be addressed.
Providing principal policy advice, analyzing comments and proposed legislative changes.
Developing and presenting authoritative presentations and defending complex and often controversial positions which are subject to considerable Congressional scrutiny and preparing expert response to Congressional correspondence.
Identifying and analyzing acquisition process problems, trend
- Detail oriented
- Strong analytical skills and experience
- Strong oral and writing communication skills
- Proficient experience with Excel, working with pivot tables, formulas, and creating charts/graphs. Other main tools are SAP, Remedy, and Ariba but these are desired.
- Contract Management – processing contracts (PS or Licenses, Subscriptions, Maintenance renewals).
- Run reports and do analysis.Works with various teams like finance and procurement.Responsible for entire process from beginning of process to procuring and getting PO.
- Obtaining approvals from finance and procurement.
- Must have experience with Procuring process
- Must have experience with Contract/Vendor Management
- Cost Savings experience – ex: “Client” is buying a bunch of hardware and software licensing so looking at strategic cost savings from these vendors.
- Not project based – more on operations side.
As the parent company of 30 specialty vehicle brands, REV Group connects and protects communities around the clock and around the world with a lineup of vehicles that have long served the bus, emergency, recreation and specialty markets. Together, these vehicle brands have manufactured more than 240,000 vehicles in service today — a bumper-to-bumper feat that stretches from New York City to Dallas. REV Group is now headquartered in Milwaukee, WI and is home to more than 7,500 employees across our 19 manufacturing facilities in the US. Since our relocation to Milwaukee, WI our corporate group has been hard at work putting in place the infrastructure to support our $2+ billion organization.
E-ONE is a worldwide designer, manufacturer, and marketer of fire rescue vehicles with more than 23,000 vehicles in operation around the world. Headquartered in Ocala, Florida, E-ONE is the industry leader in product innovation, bringing new technologies to the market that exceed our customer's expectations.
We employ people in Engineering who are passionate about firefighting, truck product development, advanced electronics, heavy manufacturing, and many other exciting engineering disciplines. Our goal is to have the most competent workforce available. We are proud to provide excellence in our products and invite you to join our team.
This position provides technical and field sales / contract support to the dealer organization and Regional Managers. Responsible for the administration of all orders for a given district from receipt until shipment. This position may require interaction with national and/or international dealers and customers. Relies on instructions and pre-established guidelines to perform the job functions.
Reviews incoming orders for completeness and conformance to established company requirements.
Participates in order review meetings. Resolves order review questions with dealers.
Participates in production scheduling meetings.
Coordinates and participates in final inspections and delivery of units with dealers and customers.
Reviews change orders for completeness and conformance to established company requirements.
Coordinates communications concerning orders among the dealer, customer, sales and marketing, engineering, production, purchasing and finance personnel.
Inspects unit before dealer and customer arrive.
Maintains responsibility for on going relationship-building tasks.
Interacts with a variety of customers, which can include interaction with other departments, managers, customers, vendors, etc.
2-year Associates or B.A./B.S. in Sales or Marketing or its equivalent preferred
2-3 years of related experience preferred
Demonstrated proficiency in contract management including commonly used concepts, practices, and procedures in the Sales / Contract Administration field required.
Strong organization skills and impeccable attention to detail
Must have excellent oral and written communication skills and proven negotiation skills.
Proactive, outgoing, positive and professional personality; excellent customer service skills
Draft a wide variety of contracts, including non-disclosure agreements, clinical trial agreements, vendor agreements, consignment agreements, pricing agreements and consulting agreements.
Coordinate with internal business departments and respond to inquiries regarding contracts and other matters.
Use Microsoft Excel to develop comprehensive exhibits for pricing and consignment agreements.
Maintain and update legal databases.
Draft legal correspondence and facilitate the completion of agreements.
Assist members of the legal team by providing back-up administrative support and assisting with company-wide events.
What You Bring
The desire to work with a great team in a growing, dynamic company.
A Bachelor's degree and two years of experience in a law firm or in-house legal environment, or the equivalent combination of education and experience.
Ability to prioritize and handle multiple tasks in a fast-paced environment
Skilled drafting of contracts and ability to review and revise basic contractual provisions
High level of proficiency with Microsoft Excel, Word, PowerPoint and Outlook
Excellent verbal, written and interpersonal skills
Careful attention to detail and creative problem solving skills
Strong organizational skills
Paralegal skills and experience a plus
Familiarity with healthcare law and the biotechnology industry a plus
What We Offer
A collaborative teamwork environment where learning is constant and performance is rewarded.
The opportunity to be at the forefront of technology that is revolutionizing the treatment of some of the world's most devastating diseases.
A generous benefits package that includes medical, dental, vision, and life insurance; a 401(k) match; and an Employee Stock Purchase Plan.
Penumbra, Inc., headquartered in Alameda, California, is a global healthcare company focused on innovative therapies. Penumbra designs, develops, manufactures and markets medical devices and has a broad portfolio of products that addresses challenging medical conditions and significant clinical needs. Penumbra sells its products to hospitals and clinics primarily through its direct sales organization in the United States, most of Europe, Canada and Australia, and through distributors in select international markets. The Penumbra P logo is a trademark of Penumbra, Inc.
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.
Smartsheeters truly stand out. It is clear by their attitude and actions that they work for a company that is not only innovative and authentic, but filled with individuals who are supportive, driven and committed to being a part of Smartsheet's success. Our leadership is comprised of executives with deep experience who are committed to maintaining an environment that promotes personal and professional growth as well as encouraging individuals to take an active role in the vision of the company.
Smartsheet is seeking a talented Contract Specialist for our rapidly growing, high revenue-growth SaaS company. The Contract Specialist will assist our efforts in supporting Smartsheet's various sales teams, with a primary focus on negotiating terms with customers and revising sales agreements. We are looking for a motivated and capable individual to join our highly collaborative legal team. This position reports to Senior Corporate Counsel and is based in Smartsheet's corporate offices in Boston, MA.
Negotiate, draft, and review various customer agreements, including services agreements, order forms, NDAs and data security and compliance addendums.
Provide updates to internal and external clients on status of agreement activity (e.g., gating items and estimated completion dates), and guide the process to closure.
Analyze customer agreements and record key details in the contract repository.
Support the continuous improvement of templates, forms, internal resource documents, etc.
Advise employees on contract issues, best practices, and company policies.
Complete special projects as requested.
Bachelor degree required, paralegal degree/certificate preferred.
3+ years of sales contract negotiation experience with direct customer contact.
Ability to analyze problems, develop/recommend options, and resolve issues.
Sound business judgment and strategic thinking.
Demonstrated interpersonal skills, including, without limitation, the ability to communicate with customers in a firm but respectful and considerate manner.
Proven self-starter with the ability to work independently and multi-task.
Strong attention to detail and accuracy.
Ability to operate successfully in a fast-paced environment that places a high premium on excellence, execution and teamwork.
Experience at a high-growth SaaS or software company preferred.
At Red Hat, we connect an innovative community of customers, partners, and contributors to deliver an open source stack of trusted, high-performing solutions. We offer cloud, Linux, middleware, storage, and virtualization technologies, together with award-winning global customer support, consulting, and implementation services. Red Hat is a rapidly growing company supporting more than 90% of Fortune 500 companies.
Support the Red Hat sales and procurement teams in structuring, negotiating, and closing contracts. The Red Hat Commercial Legal team is looking for a Contract Specialist to join us in Raleigh, NC. In this role, you will work in a globally distributed team of lawyers and contract specialists. You'll also collaborate with our finance and product management teams and assist Red Hat counsel with commercial legal functions. As a Contract Specialist, you'll need to have excellent communication skills to interact with internal and external customers while addressing complex issues in an accurate and clear, but thorough manner. This role is ideal for a candidate with passion for technology, excellent problem-solving skills, and ability to thrive in a fast-paced, changing environment.
Primary job responsibilities
Draft, review, and negotiate master software subscription agreements, master services agreements and statements of work (SOWs), and partner agreements for resellers, distributors, and cloud providers
Review, revise, and negotiate procurement contracts and nondisclosure agreements (NDAs)
Structure and negotiate agreements for sales (direct and channel) for Red Hat's software subscriptions and consulting services offerings
Educate customers about open source licensing and Red Hat's subscription business model
Support and coach our global sales team
Work with product and finance teams to resolve contractual issues
Serve as a point of contact for contract-related questions
Provide support and assistance to Red Hat commercial attorneys worldwide
Bachelor's degree or higher
Demonstrated interest in software, information technology, intellectual property, or related legal issues
4+ years of professional experience in contract negotiations in the technology or software industries; solid knowledge of commercial contracting law and related issues like intellectual property and licensing
Excellent communication skills demonstrated through your work experience, including the ability to explain complicated concepts in simple, audience-appropriate terms
Analytical, negotiation, and drafting skills demonstrated through your work experience
Exceptional organizational skills with the ability to manage simultaneous projects under deadline pressure
Ability to work on your own with minimal supervision while maintaining a firm focus on problem-solving
Experience with revenue and sales contracts is a big plus
Paralegal experience is a plus
Red Hat is proud to be an equal opportunity workplace and an affirmative action employer. We review applications for employment without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, ancestry, citizenship, age, uniformed services, genetic information, physical or mental disability, medical condition, marital status, or any other basis prohibited by law.
Red Hat does not seek or accept unsolicited resumes or CVs from recruitment agencies. We are not responsible for, and will not pay, any fees, commissions, or any other payment related to unsolicited resumes or CVs except as required in a written contract between Red Hat and the recruitment agency or party requesting payment of a fee.
Performs intermediate technical and administrative work preparing and overseeing contracts, maintaining a system to retain and interpret contract performance; develops contracts for the procurement of goods and services related to Town-wide projects and bids.
Work is performed under the general supervision of the Contracts Supervisor.
Reviewing contracts; evaluating contract performance; overseeing data systems; maintaining records; preparing reports;
Develops and compiles contract package to ensure required supporting documentation for purchases requiring a contract;
Develops and monitors standardized methods for measuring turn-around time for the contracting, bidding, design and construction processes;
Assists the Contracts Supervisor with continuously maintaining and updating front end and standard specifications encompassing technical, financial, risk management, legal and procedural issues and requirements;
Determines the statutory and procedural requirements for contracts according to type and commodity;
Assists in reviews of contracts, ensuring compliance with federal, state and local laws and statutes, regulations, ordinances, and Town procedures related to contracting for goods, services, and construction; recommends and oversees necessary changes before execution of the contract as needed;
Assists in identifying and communicating contract issues needing resolution to the responsible party and assists departments in resolving any contract issues; Coordinates with project managers in developing contracts and assist in resolving discrepancies;
Serves as liaison between the Purchasing & Contracts Division and other Town departments to coordinate the processing of contracts involving multiple departments or divisions;
Provides internal customer service by developing and maintaining contact with department users; identifies customer requirements and specifications via need analysis, market research and participation on user group meetings; acts as consultant to departments by advising on products and vendors and providing guidance and assistance in writing and reviewing technical and contractual specifications;
Assists in administering the bidding process as it relates to any contract needs and requirements;
Develops and maintains unit price databases to ensure bids are appropriate and assist with developing Town-wide estimates;
Assists with training of Town staff related to the work that occurs with this position and preparing training materials;
Assists in the preparation of contract/bid award documentation such as council agenda memos, town manager award memos, and recommendation of award through Town processes;
Assists in ensuring smooth workflow during the preparation and review of contract documents; coordinates the submission and approval of contracts and leases through all Town-wide internal channels;
Posts requests for bid, quotes, proposals, or information on the Town's website and State IPS system;
Identifies and documents minority businesses invited to bid on purchases and contracts for Town database and contract file for compliance with North Carolina General Statutes;
Assists with administering the M/WBE and HUB/HUBSCO program for the Town;
Performs other job-related tasks as required.
Knowledge, Skills and Abilities
Intermediate knowledge of federal, state and local statutes, laws, rules and regulations related to governmental purchasing and contracting programs, competitive bidding processes and contract management; intermediate knowledge of the procedures and techniques used in establishing policies and procedures and monitoring policy compliance; general knowledge of standard office procedures, practices, and equipment; thorough knowledge of personal computers and word processing, spreadsheet, and electronic information software; thorough knowledge of various grades and qualities of a variety of materials, supplies, and equipment used by the Town; general knowledge of business methods and markets; ability to write clear and concise specifications; ability to prepare and present written and oral reports; ability to research, analyze, compile and assess business and financial data; ability to make sound decisions and recommendations; ability to establish effective working relationships with other officials, vendors, and the general public; ability to express ideas clearly and concisely, orally and in writing.
Minimum and Preferred Qualifications
Any combination of education and experience equivalent to graduation from an accredited community college or university with major course work in accounting or business management or related field and at least 3 years experience in contracting and/or purchasing; public sector experience in purchasing and contracting preferred.
Requires drug testing and background check (which may include criminal check, education verification and credit history review) prior to employment.
Summary: A Contract Specialist provides the expertise to perfect AFC's overall interest. This position is responsible for processing of contracts and related documentation. The Contract Specialist must be competent in the technical aspects that this position requires
Develops a thorough understanding of AFC policies, processes, and procedures related to processing of applications, contracts, and securing collateral.
Provide prompt, accurate, and courteous service to both internal and external customers. Process new applications, line modifications, status changes, and dealer reviews in a timely manner.
Analyze and verify documents for contractual compliance per AFC's guidelines.
Determine the validity of the information received.
Decline application if documentation or information is determined false.
Contact state agencies and take other necessary actions to collect or verify information required to process applications.
Understand the laws and codes applicable to filing UCC financing statements or PPSA liens and PMSI notifications.
Use spreadsheet and other automated or manual processes to compile required documentation and reports.
Coordinate collateral security process with all parties (i.e. attorneys, branch managers, etc.). Generate a contract and necessary amendments for execution
Review, accept, scan properly executed documents (i.e. contracts, amendments, etc)
Create dealer contract terms in cosmos.
Other duties, as assigned.
Physical and Visual Requirements:
Position requires sitting for extended periods in an office environment with some walking and carrying (files, folders, etc.). Preparation or review of documents and reports using pen/pencil, calculator, or keyboard is a major component of the position.
Environmental - Atmospheric Conditions:
General Office environment.
Job Qualification Requirements:
Education: Some post high school course work in related field preferred.
Experience: Two (2) to Three (3) years of experience in financial services industry or with the Uniform Commercial Code (UCC) and/or loan origination, mortgage closing or experience in securitization preferred.
Knowledge and skills: Familiarity with concepts, procedures and processes typically used in automotive and financial services industries. Good organizational and analytical skills as well as detail oriented. Facility with numbers. Ability to interact professionally with internal and external customers. Ability and flexibility to perform varied tasks with professional judgment, accuracy, and timeliness. Working knowledge of Microsoft Excel and Word preferred.
Machines, tools, equipment: Telephone, keyboard, standard office equipment, Windows based computer systems.
Licenses, certifications: Must be qualified to operate a motor vehicle and possess a valid driver's license.
KAR is an equal opportunity employer. KAR is a drug-free workplace
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