Court Clerk Job Description Sample
Position Description Benefits Supplemental Questions
The City of Seattle's Municipal Court (SMC) is one of the highest volume Courts of Limited Jurisdiction in the state with 7 elected Judges, 6 appointed Magistrates, and over 200 staff. The Court adjudicates misdemeanor and gross misdemeanor crimes, infractions, and civil violations. SMC is a highly innovative and progressive court with a community-based approach to judicial administration. For more information, visit us online: http://www.seattle.gov/courts/
Court Clerks work within Judicial Operations, which includes all courtroom clerks, jury operations and court records. They play a critical role in the courtroom and prepare the official record of all courtroom sessions through SMC's electronic case filing system and audio recordings. They work closely as a team with our judges, magistrates, bailiffs, defense attorneys, prosecuting attorneys, interpreters and other criminal justice partners. This is an exciting time to join the court as we work to develop a new case management system to help the court become even more innovative and efficient.
We are currently accepting applications from qualified candidates who are interested in working as a Court Clerk. The ideal candidate:
Enjoys working as part of a team in a fast-paced environment;
Can succeed in a tense working environment;
Is an active listener with good communication skills;
Has an aptitude for learning new systems; and
Pays attention to detail and can multi-task.
The person in this role must be able to work any shift Monday through Saturday and holidays, and maintain regular, reliable and punctual attendance. The Court may consider applicants from this recruitment process for other part-time, temporary and full-time Court Clerk openings that may come available within the next six months.
Accurately records and reviews details of court proceedings and a variety of case related information into a court database (ECF, FTR & MCIS).
Monitors court proceedings to schedule court dates, answer questions and ensure processes happen according to policy.
Handles multiple tasks including: scheduling court dates; answering questions; responding to emails; and monitoring the court proceedings.
Listens and communicates information between judges, attorneys, defendants, court personnel, outside agencies and the public.
Maintains confidentiality with highly sensitive information.
Remains calm and professional throughout stressful court proceedings.
Engages in peer training. Shares knowledge and courtroom processes/procedures with team members.
Keeps current on changing court technology, policies and procedures in a constantly changing environment.
Equivalent of one year of experience in a court clerk or other similarly related experience, or a combination of education, training, and/or experience which demonstrates the ability to perform the work of the position.
Examples of related experience include: accurately record and maintain database entries, manage large and complex calendars, transcription (transcribing meeting minutes, faculty lectures or medical information), handle sensitive/confidential information, work with executives and the public providing guidance around rules, policies, procedures and/or laws.
2+ years working inside or in support of a criminal courtroom.
Associates Degree and/or a Bachelor's Degree, or certification from an accredited college in a Paralegal program.
Experience and proficiency in criminal justice systems such as JIS, DISCIS, WASIC, SCOMIS or MCIS.
Demonstrated ability to:
Use Word, Excel and database computer programs with intermediate to advanced proficiency.
Exercise discretion, maintain confidentiality, and interact tactfully with a diverse group of people (judges, attorneys, defendants, court personnel, outside agencies and the public).
Multi-task accurately, independently and calmly under stress and pressure.
Maintain flexibility and professionalism when fulfilling responsibilities for all assigned courtrooms and calendars.
Additional Information:Hiring Process
Applications are reviewed after the posting closes. Qualified candidates must submit the following to be considered.
Completed NEOGOV online application.
Supplemental questionnaire responses.
Cover letter describing how your skills and experience align with the stated job responsibilities and qualifications.
Current resume indicating relevant experience and education.
Your application will not be reviewed if these items are missing or incomplete. By completing the supplemental questions, you are attesting that the information you have provided is true and accurate. The Court will review any information provided in your application package and misstatements or falsification of information will eliminate you from consideration and/or employment if discovered after selection for the position.
Attaching or pasting a cover letter and resume alone is not a substitute for completing the application itself. Only those applicants selected for an interview will be contacted.
A job offer is contingent upon successfully passing the court's background check. The background check includes a criminal history background review, fingerprinting and reference checks. This position is represented by an agreement between the Teamsters Local 763 union and the Seattle Municipal Court.
The candidate hired, must complete a one year probationary period. The Court may consider applicants from this recruitment process for other part-time, temporary and full-time Court Clerk openings that may come available within the next six months.
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Ability to communicate clearly and effectively, orally and in writing.
Ability to deal tactfully and courteously with the general public in sometimes difficult and trying circumstances.
Ability to become Georgia Crime Information Center (GCIC) certified within 12 months.
Knowledge of commonly used concepts, functions, policies and procedures of Municipal Court and court operations.
Knowledge of applicable federal and state laws and city ordinances.
Knowledge of GCIC procedures.
Knowledge of legal forms, documents and terminology.
Performs related duties as required.
Works under immediate supervision.
Knowledge of general office procedures and office equipment; knowledge of document imaging equipment.
Primary job functions do not typically require exercising independent judgement. Maintains a docketing database/calendar of cases. Manages and reviews records and enters schedules or deadlines into the calendar. Generates reports detailing action items and due dates. Monitors deadlines and notes completed tasks. Reviews previous cases in the database for accuracy and enters new cases. Processes incoming mail and files and retrieves documents as needed. May generate reports of court activity. Operates a data entry device to input lists, records, or other data points into electronic format.
Requires a high school diploma and minimum 1 year of experience in the field or in a related area.
Must be GCIC certified within 12 months. Works with sensitive information.
Nature of Work
Begin an exciting new career with the City of Northglenn by providing extensive customer service and performing complex clerical work in the Northglenn Municipal Court. This position is responsible for performing a variety of clerical tasks in the daily operations of the Municipal Court.
Duties and Responsibilities
Duties include ticket processing, cashiering, recordkeeping, carrying out court related orders and requirements, maintaining court records, multi-tasking and meeting deadlines under pressure. Excellent customer service skills are required. The ideal candidate must deal courteously with the public, answer the telephone and provide support to defendants and other citizens seeking court information.
Education and Experience
High school graduation plus three years of responsible clerical and/or public contact experience required. Full Court software experience desirable. Equivalent combinations of education and experience will be considered.
The successful candidate will be required to pass a data entry test, filing assessment, drug screen and fingerprint screen.
Deputy Clerk Of Court
Position Summary and Job Duties Benefits Supplemental Questions
The Deputy Clerks of Court Assist the Clerk of Court in carrying out the statutory functions of the Office. Deputy Clerks of Court are divided amongst the three divisions in the Office: Civil/Small Claims; Criminal/Traffic; and Family/Juvenile. All of the Deputy Clerks of Court are cross trained and have the ability to assume a position in another Division.
Serve the citizens and internal staff of Rock County by providing information and materials as requested.
Provide information that is requested without giving legal advice.
Answer telephone / provide help as requested.
Certify court records when requested.
Provide records to media as requested.
Provide copies and certification of records to Child Support Enforcement.
Assist Circuit Court staff in locating files.
Provide court calendars to Sheriff's department.
Complete / update records.
Update CCAP record information / data.
Other duties as assigned.
Clerking for Family Court Commissioner.
Prepares minutes and supporting documentation of court activity
Manages and maintains court exhibits.
Performs other duties as assigned.
Success Factors (KSA's):
Working knowledge/familiarity of court practices and procedures.
Working knowledge of the purpose, functions and scope of the court.
Working knowledge of modern office methods and practices, including grammar and writing skills.
Working knowledge of the statutory powers and limitations of the court.
Have a high-level skill development in computers.
Ability to understand and effectively carry out oral and written directives.
Ability to establish and maintain effective public and working relationships.
Ability to maintain accurate and complete records and prepare clear and detailed documentation.
Ability to use a computer and computer keyboard.
Ability to deal at times with irate customers.
Job Requirements, Education, Training & Experience:
Graduation from high school with additional education and/or experience in computers, business applications and/or legal office applications.
Three or more years responsible office work experience.
Experience in a court setting or the legal field preferred.
Minimum keyboard speed of 40 WPM.
Essential Job Functions (physical elements, equipment and working conditions):Physical Elements:
Work is in an office environment with a large number of staff.
May be required to lift up to 25 lbs.
Use of Equipment:
- Computer, computer keyboard, and all office equipment.
May be required to stand for extended periods of time to assist public.
May be required to sit for extended period of time during court hearings.
Court Clerk II (Travis County Employees Only)
Under minimal supervision, performs highly responsible work in coordinating and carrying out responsibilities involving assigned causes of action. Makes independent decisions, organizes and prioritizes workload and performs detailed and complex legal procedures associated with the receipt, review, and filing of court documents. Serves as conduit for flow of work to and from assigned court. Reviews and analyzes legal documents, indexes documents by applying appropriate category codes and scans documents into electronic imaging systems. Prepares and issues a variety of legal documents. Assesses fees and performs cashier duties. Assists the public and acts as a liaison between the departments, courts, other agencies and the public. Assists judges in jury selection and other court activities. Reviews work of others. May function as County/District Clerk/Justice of the Peace representative directly supporting the Judges.
This is the third in a series of four court clerical-related job classifications within the Administrative Support job family. Incumbents perform complex duties. This classification is distinguished from Court Clerk I in that incumbents routinely perform the majority of their work in a court setting, function as lead workers or have regular supervisory duties. This classification is distinguished from Court Clerk II Lead in that the primary responsibility is not that of supervisor and incumbents typically do not act as subject area experts.
Duties and Responsibilities
Independently processes court documents such as petitions, indictments or complaints initiating a court case in accordance with statutory requirements and enters data into the case tracking system with the appropriate codes. Notifies appropriate authorities of filing when required by law.
Prepares and issues citations, writs (attachment, habeas corpus, execution, sequestration, supersedes) abstracts of judgment, capiases, warrants, injunctions, protective orders, subpoenas, restraining orders, and notices according to statutes, rules or court orders. May perform accounting related duties, such as calculating judgment amounts, preparing bills of cost, issuing writs of execution and abstracts of judgment.
Responds to legal and administrative inquiries by clients. Prepares legal documents in the adjudication and disposition of cases for judge's signature. Reviews orders signed by judge to determine further action required. Follows through on action. Receives and processes exhibits to be filed, follows through on orders for consolidation, severance or transfer. May coordinate mental health commitments with other agencies and officers of the court.
Conducts review of legal documents submitted, including those submitted electronically. Determines the legal and factual issues presented and dockets the filing into the case tracking system with the appropriate code structure. Organizes, bar codes, and scans documents into the document imaging system. Indexes each document by entering the appropriate category codes and descriptions so that documents can be retrieved quickly using a variety of data elements. Performs quality verification procedures on scanned documents prepared by co-workers. Inspects proposed orders and court records for correctness before submitting to judge.
Prepares appeals, including accepting bonds, and submits them to the Appellate Court. May process, execute and distribute judgments, opinions and mandates from Appellate Court. May maintain bond forfeiture lists, submit files to court for certification by judge, process warrant requests and issuance of warrants, and maintain bond forfeiture lists for missing case files, including continuing to research location of missing case files.
Prepares, assembles, processes or maintains a variety of reports, logs, forms and official documents generated from court proceedings, such as minutes, abstracts, rulings, orders, criminal commitments, statistics and reports. Makes certified copies, uses appropriate legal terminology and format, ensures all necessary items/paperwork are available, submits orders for judge's signature and/or copies, files and distributes documents, as required. Acts as liaison. Maintains assigned courtroom schedule. Tracks cases submitted to the court. Maintains control of and acts as custodian of exhibits. Reviews orders and filings. May operate electronic courtroom equipment under direction of judge.
Assists the judge in the jury selection process. Maintains jury records and records excuses and strikes. Establishes and manages communication system with jurors assigned to court.
May prepare statistical data for monthly report transmission. Develops data quality internal controls. Monitors and audits data. Analyzes changing business needs and their impact on various processes. Develops and designs statistical reports to track data.
May serve as a trainer. Trains subordinate staff in court operations, procedures and policies. Develops, coordinates and conducts employee training and career development courses. Arranges for outside training and evaluates training received.
May serve as a lead employee. Supervises, monitors, prioritizes and makes decisions on workload distribution. Reviews employee work for timeliness and accuracy. Keeps division manager informed of significant work issues.
May serve as a liaison or primary point of contact with defendants, plaintiffs, families, judges, court personnel, Constable's Officers, attorneys, County and District Attorney's Office, law enforcement agencies, interested parties, and the general public regarding status, disposition, pending actions of individual cases and parties' actions. Assists public and departments on office policy and procedures. Responds to legal and administrative inquiries. Takes initial steps to resolve citizen complaints and ensures department policies and procedures are met.
Attends docket call, court hearings and trials, as required by the court. Routes daily scheduled assigned causes of action on the docket to the courtroom and returns same to the County/District Clerk's office. Reviews documents submitted in court and determines case impact and makes appropriate notations. Reviews and verifies orders signed by a judge to determine required action and follows through on actions, such as orders for consolidation, severance, or transfers and conducts research on cases, as required by the judge.
Reviews and verifies case documents, makes appropriate notations, processes documents and files for data entry and issues. Enters case dispositions into computer to ensure proper tracking by affected agencies. Reviews additional court case documents to determine and follow through on action.
May determine the number of cases that will require payment agreement preparation. Negotiates contract/pay agreements with individual parties to determine the amount of court costs. Assesses fees, receives payments and performs as cashier. Makes daily and monthly reports to reconcile receipts.
May work with representatives of Sheriff's Department, County Attorney's Office, and officials in other counties, court masters, attorneys and hospital representatives in processing Mental Health commitment cases. Creates court hearing docket. Attends commitment and other mental health hearings to record the proceedings and to issue court legal documents for release or to authorize commitment or treatment.
Performs other job-related duties as assigned.
Education and Experience:
Associate's degree in Criminal Justice, Public Administration, Business Administration or a directly related field AND four (4) years of responsible administrative and clerical experience, including working knowledge of legal procedures, terminology, the court system and customer service, and including some experience working in and supporting a court system;
Any combination of education and experience that has been achieved and is equivalent to the stated education and experience and required knowledge, skills, and abilities sufficient to successfully perform the duties and responsibilities of this job.
Licenses, Registrations, Certifications, or Special
Knowledge, Skills, and Abilities:
Criminal justice system policies and procedures.
Legal terminology, principles, procedures, documents and forms.
Office procedures and protocol.
Scanning equipment and document control.
County Court at Law Systems.
Appeal process from lower courts.
Criminal justice procedures to handle bond forfeiture cases.
Business letter writing, grammar and punctuation, and report preparation.
May be required to develop knowledge of and adhere to federal and state laws requiring the confidential handling of certain health information.
Analyzing legal documents.
Coordinating the review and processing of legal documents.
Calculating and collecting money.
Communicating with attorneys or judges related to case information.
Monitoring, scheduling and assigning work.
Operating a variety of modern office equipment, including a computer.
Both verbal and written communication.
Compile and generate reports.
Effectively monitor work flow.
Interpret and process legal data.
Operate complex databases.
Work under minimal direction.
Make independent decisions based on the requirement of statutes, policies and procedures.
Handle high volumes of detail-oriented work and to delegate.
Handle multiple tasks simultaneously.
Effectively deal with dissatisfied customers.
Prioritize and work independently.
Establish and maintain effective working relationships with County employees and officials, judges, attorneys, representatives of outside agencies, and the general public.
Work Environment & Other Information
Physical requirements include the ability to lift/carry up to 20-50 pounds occasionally, visual acuity, speech and hearing, hand and eye coordination and manual dexterity necessary to operate a computer and office equipment. Subject to sitting, client/customer contact, standing, walking, vision to monitor, repetitive motion, stooping/kneeling, squatting, bending, and reaching to perform the essential functions. Extended periods of time at the computer entering data. Subject to heavy workloads, time schedules, deadlines and office interpersonal management duties, and walking to courtroom and outside walking. Transporting file folders to courtroom.
This job description is intended to be generic in nature. It is not necessarily an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities and overtime eligibility may vary based on the specific tasks assigned to the position.
Work Hours: 8:00 AM to 5:00 PM; Monday through Friday
Department: County Clerk
Location: 1000 Guadalupe St., Austin
Criminal Background Check Required.
Principal Court Clerk
The Dougherty County Probate Court has a vacancy for a Principal Court Clerk.
Responsibilities include, but are not limited to: reviewing, auditing and processing court documents; communicating with attorneys and litigants regarding their findings and relevant procedural requirements; issuing appropriate citations and notices; preparing certified copies of court documents and vital records; auditing accounts; and accepting applications for marriage licenses, firearm permits, legitimations and amendments to records. Reports to Probate Court Judge.
MINIMUM QUALIFICATIONS: High school diploma or equivalent with one (1) year of specialized training or education in Business Administration, Public Administration or related field with one (1) year of administrative experience; or any equivalent combination if education, training and experience which will provide the ability to perform the duties of the position.
PLEASE PROVIDE COPIES OF REQUIRED DOCUMENTS: HIGH SCHOOL DIPLOMA OR EQUIVALENT AND OTHER TECHNICAL/COLLEGE CERTIFICATION(S).
SALARY: $27,888.37 annually.
GRADE LEVEL: 112
POSITION #: 31001
APPLY AT: www.dougherty.ga.us
CONTACT:Dougherty County Human Resources Department
City/County Government Center
222 Pine Avenue, Room 340
Albany, GA 31702
APPLICATION DEADLINE: Beginning Friday, January 4, 2019 through Friday, January 18, 2019.
SUCCESSFUL APPLICANTS FOR EMPLOYMENT MUST PASS A DRUG AND/OR ALCOHOL SCREENING AND PASS BACKGROUND INVESTIGATION.
DOUGHERTY COUNTY HAS A NO SMOKING IN THE WORKPLACE POLICY IN COMPLIANCE WITH THE GEORGIA SMOKE FREE AIR ACT OF 2005.
DOUGHERTY COUNTY PROVIDES REASONABLE ACCOMMODATIONS IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT.
E Q U A L O P P O R T U N I T Y E M P L O Y E R
Deputy Court Clerk
Deputy Court Clerk
Under basic supervision, provides a variety of administrative, customer service and clerical support functions for the Municipal Court; processes legal documents and payments, reviews and enters data on secure databases and assists clients of the court.
Essential Functions:--Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge and skills. This is not a comprehensive listing of all the functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include but are not limited to the following:
Assists Court clients and performs a variety of customer service duties within scope of authority and training.
Follows court policies and procedures for specific Court duties; receives and processes documents and payments, updates data on secure databases, and releases documents; performs duties in compliance with court administrative orders, regulations, and standards; duties may vary according to job assignment.
Reviews cases to verify clients are meeting court-ordered requirements.
Maintains the absolute confidentiality of all records and information.
Supports the departmental operations with regular and timely attendance.
Supports the relationship between the City of Odessa and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work-related issues and City information; performs other duties as required or assigned.
Education, Training and Experience Guidelines: High School Diploma or GED Equivalent required; AND one year of clerical, customer service, cashiering and computer experience.
- Principles of bookkeeping, record keeping and confidential records management.
Entering data into a computer system with skill and accuracy, and maintaining electronic records and files.
Providing effective customer service, and dealing tactfully and courteously with the public.
Operating a personal computer utilizing standard and specialized software.
Communicating effectively verbally and in writing.
License and certification requirements: A valid Texas State Driver's License is required. Level I Court Clerk certification preferred.
Physical demands and working environment: Work is performed in a standard office and municipal court environment. Travel up to 3 overnight training seminars each year. Some weekend and early evening work may be required.
Skills test: Typing test of 35wpm with 7 or less errors. 10-Key test with a score of 70% or better.
Note: It is the applicant's responsibility to schedule and complete the skills test at the Texas Workforce Solutions, 2626 JBS Parkway 432-367-3332 by the closing date of 1/22/2019.
Court Clerk I
The Court Clerk 1 assists with the presentation of the electronic case information in court room proceedings. The duties of this position include performing data entry, processing queues, and assisting with in-office and in-court procedures.
Review case information using appropriate application or case management system
Entry level data entry and queue processing
Convert paper documents to electronic images
Assist with the preparation and printing of minutes or commitment forms
Attend assigned court sessions and perform in-court functions as directed
Assist with the delivery of documents received in or produced from court for post-court processing
Other duties and or special projects as assigned
Accurate keyboarding and data entry skills required
Accurate sequential filing skills required
Demonstrate proficiency in business English and business math
Good organizational skills and attention to detail required
Ability to communicate effectively, both orally and in writing
Effective interpersonal skills, a strong work ethic and professional demeanor are required
Use tact in sensitive situations, maintain confidentiality of restricted files, and present and maintain a courteous attitude at all times
Work is performed under close supervision
Demonstrate proficiency with operations and general care of the PC and printers required
Ability to work extended hours
Temp-to-hire with excellent benefits!
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- Accurate keyboarding and data entry skills required-Accurate sequential filing skills required-Demonstrate proficiency in business English and business math-Good organizational skills and attention to detail required-Ability to communicate effectively, both orally and in writing-Effective interpersonal skills, a strong work ethic and professional demeanor are required-Use tact in sensitive situations, maintain confidentiality of restricted files, and present and maintain a courteous attitude at all times-Work is performed under close supervision-Demonstrate proficiency with operations and general care of the PC and printers required-Ability to work extended hours
Assistant Clerk Of The Court
The City of Fort Worth – Municipal Court is seeking a qualified candidate to supervise, assign, review and participate in the work of employees responsible for performing a variety of clerical, administrative and financial duties in support of the Municipal Court; to ensure work quality and adherence to established policies and procedures; and to perform the more technical and complex tasks relative to assigned area of responsibility.
The successful candidate will manage, oversee and coordinate various operations/sections of the Clerk of the Court Division to include the downtown Financial Management, Southwest Municipal Court, Student Attendance Court; and other areas as assigned. This position will provide direct administrative support to the Clerk of the Court; including but not limited to preparing reports, presentations, research, and process analysis. This position reports directly to the Clerk of the Court and will serve in an acting role in the absence of the Clerk of the Court; due to training or vacation. The successful candidate must have a strong background and understanding in the core Court processes. They must be able to develop and maintain high level reports and have the ability to manage multiple complex processes, projects and deadlines. Additionally, candidates for this position must be well versed and knowledgeable in computer software. This position involves heavy telephone and direct public contact to resolve customer issues. Candidates must be able to communicate effectively and efficiently with internal and external customers as well as other city department personnel.
The Municipal Court operates 24 hours per day seven days per week, this includes weekends and holidays. The incumbent must commit to the possibility of working any shift within a 24 hour period, any day of the week, as needed.
- Applicants will undergo assessments.
Preference may be given to applicants that possess the following:
Higher levels of education, experience and certifications as related to the vacancy
Skill in Microsoft Word, Excel, Access, PowerPoint and computer skills required
Bilingual skills (English/Spanish)
Strong verbal and written communication skills
Extensive experience as a supervisor in assigning work, addressing personnel issues, guiding and directing a diverse staff
The following education and/or experience are the minimum standards which provide the requisite knowledge, skills and abilities for this position:
Bachelor's degree in a Criminal Justice, Business or Public Administration and five years of Municipal Court, business process, and financial experience including two years of administrative and/or lead supervisory experience. An equivalent combination of education and experience sufficient to perform the essential duties of the position may qualify.Valid Texas Driver's License
Must be able to pass a CJIS fingerprint background check
Law Clerk To The Justices Of The Housing Court
HOUSING COURT LAW CLERK POSTING
ADDITIONAL APPLICATION INSTRUCTIONS
After submitting your application and the resume through the Trial Court's applicant tracking system, you will need to submit the following supplemental materials via email attachments to:
Please include the following in the "subject line" of the email: HC Law Clerk – Last Name, First Name.
In your email, please attach the following documents:
1.Cover Letter. Please explain your interest in a judicial clerkship with the Housing Court.
Cover letters may be addressed to:
Benjamin O. Adeyinka
Deputy Court Administrator
Administrative Office of the Housing Court
Edward W. Brooke Courthouse
24 New Chardon Street, 6th Floor
Boston, MA 02114
2.Law School Transcript/Academic Record. The transcript should cover the entire law school period. Applicants who started at one law school but transferred and graduated from another law school must provide transcripts from both schools. For initial screening purposes, unofficial transcripts are acceptable. However, applicants selected for a first-round interview must bring their official law school transcript(s), bearing the registrar's seal, to the interview.
3.Writing Sample. The writing sample should demonstrate the applicant's ability to analyze legal problems and apply legal principles to a given factual setting. The writing sample should be five to seven pages with double-spaced text, one-inch page margins, and a font no smaller than Times New Roman 12pt. The writing sample must be solely the work of the applicant and may not be edited by another. Briefs or opinions signed by another and law review articles are considered to be edited. Applicants selected for a first-round interview should be prepared to provide a second writing sample.
Do not submit any other documents including letters of recommendations with your application. Applicants that are selected for a first round interview may provide letters of recommendations at that time. References should not contact the Housing Court directly on behalf of an applicant.
All applications and supplemental materials must be received by the end of the business day (4:30 pm) on the posting closing date. Late or incomplete applications will not be considered.
Please do not telephone the Administrative Office of the Housing Court with inquiries regarding the receipt or status of an application.
This position is designated as union exempt position and is covered by the Trial Court Personnel Policies and Procedures Manual.
MISSION STATEMENT OF THE MASSACHUSETTS TRIAL COURT
The Trial Court is committed to:
- fair and impartial administration of justice;
- protection of constitutional and statutory rights and liberties;
- equal access to justice for all in a safe and dignified environment with policies and practices that strengthen and support diversity, equity, and inclusion;
- efficient, effective, and accountable resolution of disputes;
- prompt and courteous service to the public by committed and dedicated professionals utilizing best practices in a manner that inspires public trust and confidence.
DEPARTMENTAL MISSION STATEMENT
The Housing Court's mission is to adjudicate all matters presented by litigants within its jurisdiction regarding housing in a fair, efficient, and timely manner according to the rule of law and the facts presented. In accordance with this mission, the Housing Court, through its operating philosophy and business practices, strives to present a citizen-oriented process to maximize access to justice for all litigants. All members of the Housing Court are committed to this mission and process to fulfill our role within the judicial branch.
ORGANIZATIONAL PROFILE:The Housing Court is a court of limited jurisdiction that adjudicates civil and criminal actions involving claims in law and equity related to the health, safety, or welfare of the occupants and owners of residential property. The Court hears summary process (eviction), small claims, and civil actions that involve claims for personal injury, property damage, breach of contract, and discrimination.
The Housing Court also adjudicates code enforcement actions and appeals of local zoning board decisions affecting residential property. The Housing Court has fifteen justices sitting in six divisions (Eastern, Northeast, Southeast, Metro-South, Western and Central) and conducts sessions in over 20 locations every week. The Housing Court has statewide jurisdiction. More information about the Housing Court can be found here: http://www.mass.gov/courts/court-info/trial-court/hc/
The Housing Court is accepting applications for two law clerk positions. The law clerks will serve one term and may be invited to return for an additional one-year term. Successful candidates will be based in two divisions, although on occasion assignments and judicial need may require Law Clerks to travel to other courthouses throughout Massachusetts.
The law clerks, under the supervision of the Administrative Office of the Housing Court, will work directly with the justices on a variety of assignments that will involve performing legal research, preparing memoranda on cases and legal issues, drafting decisions and orders, and/or attending court sessions. Research topics will include not only substantive questions of law but also questions involving procedural and evidentiary issues. The law clerks can expect to complete the clerkship with a solid understanding of landlord-tenant and other housing law, court rules, and general courtroom practice.
Discuss legal issues with justices
Perform careful and accurate legal research and analysis
Prepare well-written legal research memoranda and draft decisions and orders
Attend motion hearings, portions of trials, and other courtroom proceedings
Submit all required administrative forms, such as work logs
Maintain law library materials
Perform related tasks as required
These are the minimum requirements necessary to apply for the law clerk position.
As of the start of the clerkship, a Juris Doctor degree from an ABA-approved/provisionally approved law school
As of the start of the clerkship, Massachusetts residency
Access to a reliable vehicle and the ability to travel throughout Massachusetts
High professional and ethical standards
Excellent legal research skills, using both online and book resources
Excellent legal writing and analytical skills
Experience and knowledge in the use of personal computers, including the use of word processing programs and legal research services
Ability to follow written and oral instructions
Ability to manage, prioritize, and timely complete assignments
Ability to work independently while maintaining productivity and good judgment
Ability to work well with others in a professional setting, including justices, managers, and court staff
Commitment to serving the full term of the clerkship
Additional preferred qualifications include:
Commitment to government or public service.
Prior experience as a judicial intern.
An offer of employment is contingent upon a criminal background check, employment eligibility verification, and other pre-employment requirements.
If you are not currently viewing this posting online, please visit the Judicial Court Jobs website at https://careers-trialcourtsofmass.icims.com/jobs/intro to apply for this position or any other Trial Court employment opportunity.
No applications or resumes will be accepted by hand, mail, fax, or email delivery.
AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
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