Court Clerk Job Description Sample
Position Description Benefits Supplemental Questions
The City of Seattle's Municipal Court (SMC) is one of the highest volume Courts of Limited Jurisdiction in the state with 7 elected Judges, 6 appointed Magistrates, and over 200 staff. The Court adjudicates misdemeanor and gross misdemeanor crimes, infractions, and civil violations. SMC is a highly innovative and progressive court with a community-based approach to judicial administration. For more information, visit us online: http://www.seattle.gov/courts/
Court Clerks work within Judicial Operations, which includes all courtroom clerks, jury operations and court records. They play a critical role in the courtroom and prepare the official record of all courtroom sessions through SMC's electronic case filing system and audio recordings. They work closely as a team with our judges, magistrates, bailiffs, defense attorneys, prosecuting attorneys, interpreters and other criminal justice partners. This is an exciting time to join the court as we work to develop a new case management system to help the court become even more innovative and efficient.
We are currently accepting applications from qualified candidates who are interested in working as a Court Clerk. The ideal candidate:
Enjoys working as part of a team in a fast-paced environment;
Can succeed in a tense working environment;
Is an active listener with good communication skills;
Has an aptitude for learning new systems; and
Pays attention to detail and can multi-task.
The person in this role must be able to work any shift Monday through Saturday and holidays, and maintain regular, reliable and punctual attendance. The Court may consider applicants from this recruitment process for other part-time, temporary and full-time Court Clerk openings that may come available within the next six months.
Accurately records and reviews details of court proceedings and a variety of case related information into a court database (ECF, FTR & MCIS).
Monitors court proceedings to schedule court dates, answer questions and ensure processes happen according to policy.
Handles multiple tasks including: scheduling court dates; answering questions; responding to emails; and monitoring the court proceedings.
Listens and communicates information between judges, attorneys, defendants, court personnel, outside agencies and the public.
Maintains confidentiality with highly sensitive information.
Remains calm and professional throughout stressful court proceedings.
Engages in peer training. Shares knowledge and courtroom processes/procedures with team members.
Keeps current on changing court technology, policies and procedures in a constantly changing environment.
Equivalent of one year of experience in a court clerk or other similarly related experience, or a combination of education, training, and/or experience which demonstrates the ability to perform the work of the position.
Examples of related experience include: accurately record and maintain database entries, manage large and complex calendars, transcription (transcribing meeting minutes, faculty lectures or medical information), handle sensitive/confidential information, work with executives and the public providing guidance around rules, policies, procedures and/or laws.
2+ years working inside or in support of a criminal courtroom.
Associates Degree and/or a Bachelor's Degree, or certification from an accredited college in a Paralegal program.
Experience and proficiency in criminal justice systems such as JIS, DISCIS, WASIC, SCOMIS or MCIS.
Demonstrated ability to:
Use Word, Excel and database computer programs with intermediate to advanced proficiency.
Exercise discretion, maintain confidentiality, and interact tactfully with a diverse group of people (judges, attorneys, defendants, court personnel, outside agencies and the public).
Multi-task accurately, independently and calmly under stress and pressure.
Maintain flexibility and professionalism when fulfilling responsibilities for all assigned courtrooms and calendars.
Additional Information: Hiring Process
Applications are reviewed after the posting closes. Qualified candidates must submit the following to be considered.
Completed NEOGOV online application.
Supplemental questionnaire responses.
Cover letter describing how your skills and experience align with the stated job responsibilities and qualifications.
Current resume indicating relevant experience and education.
Your application will not be reviewed if these items are missing or incomplete. By completing the supplemental questions, you are attesting that the information you have provided is true and accurate. The Court will review any information provided in your application package and misstatements or falsification of information will eliminate you from consideration and/or employment if discovered after selection for the position.
Attaching or pasting a cover letter and resume alone is not a substitute for completing the application itself. Only those applicants selected for an interview will be contacted.
A job offer is contingent upon successfully passing the court's background check. The background check includes a criminal history background review, fingerprinting and reference checks. This position is represented by an agreement between the Teamsters Local 763 union and the Seattle Municipal Court.
The candidate hired, must complete a one year probationary period.
The Court may consider applicants from this recruitment process for other part-time, temporary and full-time Court Clerk openings that may come available within the next six months.
Deputy Court Clerk
General Summary Benefits Supplemental Questions
Are you interested in court proceedings and judicial system functions? The Charlottesville Circuit Court Clerk's Office is seeking a qualified candidate to join our team as a Deputy Court Clerk who is highly motivated and who strives for success by demonstrating Charlottesville's Core Values of Leadership, Trust, Creativity, Respect, and Excellence.
The starting hiring amount will be $14.49 to $14.68/hour for this position. This position may close at any time after five calendar days of posting. (Posted on 3/21/19)
The person in this position is responsible for performing a variety of office support and court support assignments necessary for the efficient operation of the Clerk's Office. These will include some primary duties for each individual but some shared duties to be performed by all. The receipting of money is a major function, but the receiving and filing of documents is also very important as is prompt, courteous and responsive customer service.
Essential Responsibilities and Duties:
Receives payment by computer for services rendered; makes determination as to collection of fines and costs/filing fees.
Receives documents for recording or filing; indexes information by computer.
Ensures excellent customer service with the public; interacts tactfully with members of the public, including but not limited to:
Assists members of the public in person, by telephone, by mail or e-mail;
Direct customers to the appropriate party, department, outside agency or other resource; answers questions and provides information within specific guidelines; provides forms, applications, and other materials to the public; or routes request to appropriate staff.
Performs a variety of responsible clerical support duties including preparing, typing, copying, collating, filing and e-filing various Court documents, forms, reports, records, and other materials in department and/or central files; maintains and updates computer information; assists Court personnel in locating files and documents as necessary.
Receives mail, shipments, deliveries and materials and distributes appropriately, as necessary.
Type a minimum speed of 45 wpm.
Perform other duties as assigned.
A high school diploma or GED equivalency.
At least one (1) year of experience in an office/business or customer service environment with extensive administrative experience including interaction with the public, data entry and automated recordkeeping or bookkeeping is required.
Prior experience in a Circuit Court Clerk's office is preferred.
Prior training and/or experience using the Supreme Court Financial Accounting System (FAS), the Circuit Case Management System (CCMS), or similar court system preferred;
Bilingual Abilities - Spanish preferred;
Prior experience in a legal environment preferred.
Ability to organize. Attention to detail, complete work accurately sometimes with short deadlines. Read, comprehend, and retain information and follow directions from supervisor or fellow Deputy Clerk. Provide office support functions to include familiarity and experience with Microsoft Office, Excel and Word programs and the ability to learn and effectively use agency's systems and software; Capacity to correctly ascertain concerns/inquiries from members of the public and be able to respond appropriately to those concerns/inquiries in a timely manner. Ability to communicate ideas effectively, both orally and in writing, with the public and representatives of various agencies that interact with this office. Demonstrate cooperation and teamwork with all members of staff. Ability to perform more than one task at a time, which may vary in complexity. Ability to locate and utilize appropriate procedure manuals and procedures. Willingness to accept limitations and ask for assistance. Willingness to learn new skills.
Physical Conditions & Work Contacts:
Standard work environment. Ability to lift up to 25 pounds.
This job opportunity is advertised with a closing date of "Continuous." If interested in being considered, an application should be submitted as soon as possible. Applications will be evaluated on a continuous basis. Interviews will be conducted as soon as possible during the recruitment with candidates who are best qualified. Applications may no longer be considered once a candidate to fill the position is identified. This job announcement will close when the position(s) have been filled and may close at any time.
Court Interpreter - Bengali - Boston, MA
For 30 years, clients in the private and public sectors have relied upon SOS International LLC (SOSi) for critical operations in the world's most challenging environments. SOSi is privately held, was founded by its current ownership in 1989, maintains corporate headquarters in Reston, VA, and specializes in providing logistics, construction, training, intelligence, and information technology solutions to the defense, diplomatic, intelligence and law enforcement communities.
All interested individuals will receive consideration and will not be discriminated against on the basis of race, color, religion, sex, national origin, disability, age, sexual orientation, gender identity, genetic information, or protected veteran status. SOSi takes affirmative action in support of its policy to advance diversity and inclusion of individuals who are minorities, women, protected veterans, and individuals with disabilities.
1-180828-7555: Court Interpreter
Boston Open Date8/28/2018 JOB DESCRIPTION
SOS International LLC (SOSi) is seeking a qualified, professional, and experienced Bengali Court Interpreter to support a federal government customer in Boston, MA. Our job is to support our customer's ongoing court cases by providing Bengali language interpretation.
These cases are supported on an as-needed basis and require interpreters with flexible schedules. Hours will differ from assignment to assignment, based on needs of the customer. We provide the interpreter with as much notice as possible, anywhere from 3 to 6 weeks ahead of time. From time to time, we have rush requests due to a cancellation.
Provides consecutive and simultaneous interpretation between Bengali and English and vice versa
Leads three-way telephonic interpretations between Government representatives and low English proficiency individuals as required
Performs sight translation, occurring when an interpreter is given a written document in one language and asked to read it aloud in another language
Provides quality control review of translated documents as required
Performs other duties as required
Legal ability to work in U.S.
Certified Interpreter (Federal, State or NAJIT certified) or possess one (1) year of experience interpreting in a judicial environment
Highly proficient in both English and Bengali vocabularies typically used in formal, consultative, and casual modes of communication in justice system contexts, including colloquial slang, idiosyncratic slang, and regionalisms
Knowledgeable of specialized vocabulary (terminology) in both English and Bengali related to legal and criminal justice system terminology and immigration procedures, particularly with regard to terminology typically used in Immigration Court hearings
Ability to speak English and Bengali fluently, including high to low levels of language register, regional colloquialisms and slang expressions, and do so with clear and intelligible pronunciation
Ability to perform simultaneous, consecutive, and sight translation in a manner that is factually and conceptually accurate without changes, omissions, or additions
Ability to preserve the tone and emotional level of the speaker, as well as manage the delivery, speed and length of the statement (projection, pace and pausing) of the speaker
Ability to maintain appropriate speed and projection while rendering interpretation, and request and incorporate clarification of speaker's statements only when justified
Federal, State, National Association of Judiciary Interpreters and Translators (NAJIT), or Judiciary Interpreters and Translators Certification Examination (JITCE) certification in interpretation
Experience providing interpretation for Department of Justice (DoJ) Executive Office for Immigration Review (EOIR) court cases
Fast-paced, deadline-driven environment
Work is on an as-needed basis
Office environment with differing locations depending upon assignment
Circuit Court Deputy Clerk & Legal Clerk
Circuit Court Services is seeking qualified applicants to fill a full-time Deputy Clerk/Legal Clerk vacancy
The Deputy Clerk is responsible for attending court proceedings with the Court Official and accurately documenting Court minutes into CCAP, answering phone calls from the public, attorneys, other officials, drafting correspondence and orders for Judge's signature, and troubleshooting any audio/visual equipment in the courtroom.
The Legal Clerk is responsible for scheduling matters for the Court Official, processing documents filed with the court through eFiling and/or traditional means, answering phone calls from the public, attorneys, other officials, and drafting correspondence and orders for Judge's signature.
Starting pay for these positions will be at least $18.13/hour.
Successful incumbents are eligible for base pay and non-base pay performance awards.
Example of Duties
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required and are not necessarily actual functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Performs the duties of the Administrative Assistant and Specialist.
Assigns, directs, trains and monitors the work of designated support staff, provides guidance and feedback.
Gathers data, prepares, researches and analyzes complex information, identifies and resolves errors related to department/division specific programs or projects.
Provides back-up assistance to the Supervisor as necessary.
Creates, updates and maintains a variety of complex spreadsheets, databases and applications, analyzes information, prepares reports, tables and charts; drafts reports or summaries on specific subject/program areas.
Assists in developing, revising and implementing policies and procedures related to department/division specific programs.
Identifies, researches and resolves complex problems, issues, conflicts, and situations utilizing advanced knowledge of the department programs and operations.
Acts as a subject matter expert on Department/Division programs, policies, and procedures.
Serves as liaison within and between departments/divisions.
Manages confidential and sensitive information and documents, situations and requests.
Manages routine and special projects and schedules.
Assists in planning events, plans dates, coordinates locations, materials, audio/visual, and/or other set-up requirements, coordinates logistics on-site during event or program.
May be required to work outside normal business hours.
Performs other duties as apparent or assigned.
Knowledge, Skills and Abilities
Comprehensive knowledge of standard office practices, procedures and techniques.
Comprehensive knowledge of business English, spelling, grammar, and punctuation.
Comprehensive knowledge of and a high degree of proficiency in MS Office products or comparable office programs, word processing, spreadsheet, and database applications.
Comprehensive knowledge of standard office equipment, including telephones, fax machines, keyboards, copiers, printers, scanners, shredders and department/division specific equipment.
Comprehensive knowledge of department requirements, policies, procedures, rules, laws, etc.
Considerable knowledge of department specific programs.
Considerable knowledge of unique or specialized terminology specific to department/division operations.
Considerable knowledge of basic bookkeeping and accounting.
Considerable knowledge of department/division structure, workflow, and operating procedures.
Working knowledge of supervisory practices.
Ability to exercise judgment and make decisions.
Ability to access and navigate the internet, County or department-specific applications and programs
Ability to provide leadership to other staff.
Ability to exhibit critical thinking skills, use discretion, and judgment.
Ability to make high level decisions in accordance with standard procedures in a wide variety of situations.
Ability to train and review the work of other support staff.
Ability to multi-task, prioritize and manage workflow.
Ability to follow and understand complex oral and written instructions.
Ability to make difficult decisions using standardized practices.
Ability to deal with people in an effective and timely manner.
Ability to adapt to rapidly changing priorities and deadlines.
Ability to work independently.
You must meet these minimum Training and Experience requirements:
High School Diploma or GED.
Three years of post high school work experience providing administrative support.
One year of recognized post high school training in business, administrative professional or closely related field may substitute for one year of the work experience requirement.
Court Clerk II - Municipal Court
This is specialized clerical and customer service work of significant difficulty performed in a judicial setting. The work requires the operation of standard office equipment and requires an intermediate level of understanding regarding the criminal judicial process and the precise and accurate operation of a specific and technical case administration software suite.
Outstanding customer service skills are an absolute requirement for this position due to the high volume, high pressure, multi-tasking, technical environment within which the incumbent must perform critical tasks while in direct contact with customers who may be under stress. Position work schedule: Monday through Friday, 8:00 a.m. to 5:00 p.m. The position is supervised by the Probation Office Supervisor.
Minimum qualifications: High School diploma or GED equivalent. College degree or some college level education preferred, but not required. Must complete training and certification for KCJIS within 6 months of employment and attain recertification biennially. Three years clerical experience required, customer service experience desired, preferably in a legal or judicial environment. Three years of typing and operation of general office machines, computers and software is required. This position must be able to pass an extensive background check to gain access to the KCJIS web portal.
16.76 per hour.
Clerk Of Superior Court
Description of Work
RECRUITMENT RANGE: $123,554.00 - $123,554.00
SALARY GRADE: Flat Rated
The North Carolina Superior Court, Forsyth County, seeks a well qualified Clerk of Court to serve as the Court's executive officer responsible for planning, organizing, coordinating, and directing - with full authority and accountability - the management of the Clerk of Superior Court and all non-judicial administrative support activities in the Superior Court.
The Clerk of the Superior Court is statutorily authorized to:
Compel the production of any document or paper, material to any in the court.
Administer oaths, and to take acknowledgment and proof of the execution of all instruments or writings.
Issue commissions to take the testimony of any witness within or without the State.
Issue citations and orders to show cause to parties in all matters cognizable in the court, and to compel the appearance of such parties.
Enforce all lawful orders and decrees, by execution or otherwise, against those who fail to comply therewith or to execute lawful process. Process may be issued by the clerk, to be executed in any county of the State, and to be returned before him/her.
Certify and exemplify, under seal of the court, all documents, papers or records therein, which shall be received in evidence in all the courts of the State.
Preserve order in the court, punish criminal contempts, and hold persons in civil contempt; subject to the limitations contained in Chapter 5A of the General Statutes of North Carolina.
Adjourn any proceeding pending before him/her from time to time.
Open, vacate, modify, set aside, or enter as of a former time, decrees or orders of the court.
Enter default or judgment in any action or proceeding pending in the court as authorized by law.
Award costs and disbursements as prescribed by law, to be paid personally, or out of the estate or fund, in any proceeding before him/her.
Compel an accounting by magistrates and compel the return to the Clerk of Superior Court by the person having possession thereof, of all money, records, papers, dockets, and books held by such magistrate by virtue or color of the office.
Grant and revoke letters testamentary, letters of administration, and letters of trusteeship.
Appoint and remove guardians and trustees, as provided by law.
Audit the accounts of fiduciaries, as required by law.
Exercise jurisdiction conferred on him/her in every other case prescribed by law. Represent the court in contract negotiations and manage vendor performance under contracts.
The Clerk of Superior Court shall maintain such records, files, dockets, and indexes as are prescribed by rules of the Director of the Administrative Office of the Courts. Except as prohibited by law, these records shall be open to the inspection of the public during office hours, and shall include civil actions, special proceedings, estates, criminal actions, juvenile actions, minutes of the court, judgments, liens, and all other records required by law to be maintained.
The Clerk of Court reports to the Director of the Administrative Office of the Courts (AOC) and currently supervises 105 employees (deputy and assistant clerk staff).
If the office of the Clerk of Superior Court becomes vacant otherwise than by the expiration of the term, or if the people fail to elect a Clerk, the senior regular resident superior court judge for the county shall fill the vacancy by appointment until an election can be regularly held (§ 7A-100).
Knowledge, Skills and Abilities / Competencies
Knowledge of: general principles of personnel management; human resources policies and procedures; appellate practice; NC General Statutes; federal statutes and case law; legal terminology and procedures; budgets; and information system and court technology.
Skills in: staff management and supervision; interpersonal relations; problem solving; resource and time management; staff motivation; multitasking; attention to detail and organization; coordinating events; vendor and contract management; information system and court technologies; appellate procedures; and effective oral and written communication.
Ability to: manage a staff; interact effectively with the public, judges, clerks, attorneys, and other individuals in a variety of situations and circumstances; conduct legal research and analysis; comprehend abstract legal concepts; prepare and present speeches, presentations, and training sessions; work independently; and understand and implement advances in information and court technology.
Minimum Education and Experience Requirements
MUST be a resident of Forsyth County and is willing to run at the next regularly held election in 2020.
The selected candidate will be required to pass a background check.
Attach cover letter and résumé.
Supplemental and Contact Information
Applicants must complete an on-line application by clicking the above APPLY link. Mailed or faxed applications will not be accepted.
Before applying, please read the Online Employment Application Guide for instructions on creating your profile and applying for specific postings.
It is important your application includes all of your relevant education and work experience and that you answer all questions associated with the application to receive proper credit. Résumés are not accepted in lieu of fully completed applications.
- NOTE* Many job postings require certain documents be attached to an application. Verify your application is complete and uploaded documents are attached to your application before submitting it. Applications may not be altered after they have been submitted.
Carefully review the FAQs if you experience difficulty with the application process or attaching documents. For technical issues with applications or attachments, call the NeoGov Help Line at 855-524-5627.
All NC Judicial Branch agencies are Equal Opportunity Employers.
The North Carolina Judicial Branch participates in E-Verify, an internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from the US Department of Homeland Security and Social Security Administration records to confirm employment eligibility. To learn more, click on these links:
E-Verify Participation (Spanish)
Right to Work
Right to Work (Spanish)
NC Administrative Office of the Courts
Human Resources Division
Attach cover letter and résumé.
Court Interpreter - Spanish
Middlesex County: Cambridge, Framingham, Lowell, and Waltham.
Essex County: Salem, Lawrence, Lynn, and Newburyport.
This position is designated as a union position and is covered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6.
MISSION STATEMENT OF THE MASSACHUSETTS TRIAL COURT
The Trial Court is committed to:· the fair and impartial administration of justice;· protection of constitutional and statutory rights and liberties;· equal access to justice for all in a safe and dignified environment;· efficient, effective and accountable resolution of disputes;· prompt and courteous service to the public by committed and dedicated professionals utilizing best practices in a manner that inspires public trust and confidence.
DEPARTMENTAL MISSION STATEMENT
The Support Services Department is responsible for a wide range of distinct topic areas which provide support for the administration of justice in the Trial Court. These services include the Judicial Response System, the operation of Trial Court Law Libraries and Court Services Centers, a Record Management operation, the Office of Court Interpreters (OCIS) and the Office of Transcription Services.
Court Interpreters serve as certified staff interpreters who provide interpretation and translation services to limited English proficient individuals (LEP) involved in court matters in accordance with policies and regulations established by OCIS and the Trial Court. The position title above the entry level requires the performance of more complex and varied work.
The incumbent is hired at the entry level position title (Court Interpreter I) and is eligible for reclassification to the higher level position title (Court Interpreter II) within this series consistent with the specifications for the higher level position title. The position title reverts to the entry level upon vacancy.
Employees are hired at the entry level position title and are eligible for reclassification to the higher level position titles within this series consistent with the specifications for the higher level positions. The position title reverts to the entry level when there is a vacancy.
Court Interpreter I - This is the entry level position title within the series. Employees are expected to perform the full range of entry level duties and to train for the next higher level.
Court Interpreter II - This is the second level position title within this series. Employees at this level are expected to perform higher level duties which require more advanced language proficiency, greater knowledge of court policies and procedures, and the ability to exercise more independent judgment.
Court Interpreter I Duties:
Interprets simultaneously and consecutively for defendants, witnesses and victims in court, for persons seeking assistance in court or from Probation Officers, for persons filing petitions, for prosecutors and for defense attorneys in interviewing defendants, witnesses, parents, plaintiffs or victims, and for persons completing forms as specified in section 8.01 of the Standards and Procedures of the OCIS;
Provide translation services as required by the Court and OCIS, including but not limited to court forms, documents, correspondence, signage and other written materials.
Attends ongoing training provided or funded by OCIS or the Trial Court as part of continuing education requirements;
Maintains records of interpreting and translating responsibilities pursuant to OCIS and Trial Court policies.
Must be willing to travel to the various divisions of the Trial Court as needed, and perform other duties as assigned by OCIS.Performs related duties as required.
Court Interpreter II Duties:
Provide simultaneous and consecutive interpreting and translation services for defendants, witnesses, victims, and all court users seeking language access assistance.
Translates and review translations of official forms, documents, public signs, letters and correspondence and other written material from English into a specified foreign language and vice versa as needed by OCIS;
Oversees the activities of per diem interpreters assigned to their location by OCIS, including supervising their interpreting and translation assignments within his/her work unit;
Provides linguistic evaluations of per diem interpreters assigned to them by OCIS, including determining deficiencies, progress and training needs;
Provides various training activities, including determining subjects/topics for training, developing training materials and serving as a trainer;
Performs various public relations activities such as addressing other agencies;
Performs related duties as required.
Receives moderate direction from the Manager of Interpreter Services of the Trial Court and her/his designee and is evaluated for professional soundness and conformity to policy, regulations and established procedures.
All applicants must be able, through the interview process, to demonstrate knowledge and understanding of the following areas:
Ethics and Values
Communicates and demonstrates the ethics and values of the Trial Court.
Understands, upholds, and communicates the Trial Court and Support Services Department missions.
Demonstrates language proficiency, interpreter skills, and understands court policy and procedure.
Accurately assesses interpreter problems in the Trial Court and recommends and facilitates appropriate solutions.
Conducts oneself in a courteous and professional manner towards both Trial Court employees and the public.
Works with others cooperatively, demonstrating a willingness to be a team player, and contributing to a work environment that focuses on shared departmental goals.
Commitment to Diversity
Promotes an environment of cross cultural awareness and diversity through understanding, respect, and positive communication with persons of varied racial, ethnic, economic, and cultural backgrounds.
Demonstrates a commitment to continuously improving himself or herself through professional development.
These are the minimum requirements necessary to apply for the position of Court Interpreter I:
Bachelor's degree in a human services field, plus a minimum of four (4) years experience in legal, technical, medical, literary translation and/or interpretation, or an equivalent combination of education and experience.
Fully proficient in English and the target language.
Applicants are required to pass the State Court Interpreter Certification test as a pre-requisite for appointment to this position. Certification pursuant to Massachusetts General Laws, Chapter 221C through the Office of Court Interpreter Services is a requirement.
Ability to interpret in the simultaneous mode and the consecutive mode in court related proceedings.
Ability to maintain accurate and timely records including, but not limited to, data entry and collection of data. Will generate monthly or other reports as needed.
Ability to establish work priorities and to work independently.
Ability to serve the public and others with business before the court in a courteous and professional manner.
Demonstrate effective communication skills, including the ability to perform work and communicate in a highly visible and public setting.
Ability to travel to court locations. Must have a valid Massachusetts Driver's License or possess or have access to other reliable methods of transportation.
Must possess a general understanding of the operations of the Massachusetts Trial Court.
Court Interpreter II Requirements:
A minimum of four (4) years service as a Court Interpreter I.
Advanced interpreter skills, advanced language proficiency, and an advanced understanding of and ability to explain of court proceedings.
Must exhibit full compliance with the Interpreter Code of Professional Conduct .
If you are not currently viewing this posting online, please visit the Judicial Court Jobs website at www.mass.gov/jobs-with-the-court-system to apply for this position or any other Trial Court employment opportunity.
No applications or resumes will be accepted by hand, mail, fax, or email delivery.
AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
Court Records System Clerk II, Sheriff
FIRST DAY OF FILING:
FEBRUARY 27, 2018 at 8:00 A.M. (PST)
TYPE OF RECRUITMENT:
DEPARTMENTAL PROMOTIONAL OPPORTUNITY
RESTRICTED TO PERMANENT EMPLOYEES OF THE LOS ANGELES COUNTY SHERIFF'S DEPARTMENT WHO HAVE SUCCESSFULLY COMPLETED THEIR INITIAL PROBATIONARY PERIOD WITH LOS ANGELES COUNTY AND MEET THE QUALIFYING REQUIREMENTS.
NO OUT- OF- CLASS EXPERIENCE OR VERIFICATION OF EXPERIENCE LETTERS WILL BE ACCEPTED.
Current employees in the unclassified service who meet the following criteria also qualify to participate in this exam:
- Unclassified employees who have attained permanent County status on a classified position by successful completion of the initial probationary period, with no break in service since leaving the classified service. OR Full-time employees in the unclassified service with at least six months of full-time experience in the unclassified service by the last day of filing.
Permanent employees who have completed their initial probationary period and hold a qualifying payroll title may file for this examination if they are within six months of meeting the experience requirements by the last day of filing. However, the names of such employees will be WITHHELD from the certification list until the required experience is fully met.
Performs a wide range of specialized clerical work and data entry functions with minimal supervision in a large law enforcement Legal Records Processing Unit.
Positions allocated to this class perform specialized clerical duties requiring a good knowledge of civil laws and procedures in processing a variety of legal documents pertaining to court instructions/orders, court appearances, production of records, payments of monies, surrendering of property, seizure of goods and/or other orders mandated by the Courts of California.
Essential Job Functions
Processes and prepares a variety of legal documents and takes appropriate action according to a predetermined procedure, for such purposes as processing court orders, warrants, minutes, petitions, other legal documents, and/or in response to third party claims.
Checks documents for completeness, accuracy, and compliance with legal and other requirements.
Determines the disposition of individual items of legal process and readies them for timely return to court in line with individual court requirements.
Verifies computer entries to ensure that they correspond with hard copy document information.
Analyzes, interprets, and answers questions from the public concerning such matters regarding court orders, small claims, foreign processes, summons, challenges, and levies to ensure that they are legal.
Analyzes a variety of source materials to extract real property data; types and processes legal forms and documents relative to real estate levies and property sales by the Sheriff.
Acts as special receptionist or counter-clerk.
Answers questions and clarifies information for the public, via written correspondence, by telephone, or in person concerning such matters as: regulations, procedures, and/or the preparation and filing of legal forms.
Maintains clerical control where work is divided among personnel performing separate parts of an entire operation.
Keeps records requiring specialized knowledge of foreign processes for notary, County Clerk Authenticity Certificate, and prepares court-dated process materials for service and return to court.
Searches records and files for data where judgment and discrimination are required in selecting or abstracting material.
Inputs and retrieves information on a mainframe computer.
Initiates journal vouchers or credit and canceled warrant memoranda to correct computer entries and reconcile accounts, and prepares collections for payout, requisitions and bank deposits.
Exercises minor supervision over the work of others or assists in the training of new employees, as required.
One year's experience in Court Services Division, Legal Processing Unit, as a Court Records System Clerk I, Sheriff* in the service of the County of Los Angeles.
A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.
2- Light: Light physical effort which may include occasional light lifting to a 10 pound limit, and some bending, stooping or squatting. Considerable walking may be involved.
SPECIAL REQUIREMENT INFORMATION
- To qualify, applicants must have County status in this class, as evidenced by holding such payroll title. NO OUT-OF CLASS EXPERIENCE WILL BE ACCEPTED.
Credit will be given to applicants who possess DESIRABLE qualifications and indicate so on their employment application at the time of filing.
An Associate's degree from an accredited college.
A Bachelor's degree from an accredited college or university.
In order to receive credit for any type of college degree, you MUST include a legible copy of the official degree, official transcripts, or official letter from the accredited institution which shows the area of specialization WITH your online application at the time of filing, or within 15 calendar days from the date of filing the application.
This examination will consist of two (2) parts:
An evaluation of education and experience based on application information and desirable qualifications weighted 50%.
An Appraisal of Promotability evaluating customer service, attention to detail, computer skills, time management, work knowledge and skills, and oral communication skills weighted 50%.
CANDIDATES MUST ACHIEVE A PASSING SCORE OF 70% OR HIGHER ON EACH WEIGHTED PART OF THE EXAMINATION IN ORDER TO BE PLACED ON THE ELIGIBLE REGISTER.
The names of candidates receiving a passing grade in the examination will be placed on the eligible register in the order of their score group for a period of twelve (12) months from the date of promulgation. Applications will be processed on an as-received basis and promulgated to the eligible register accordingly.
NO PERSON MAY COMPETE IN THIS EXAMINATION MORE THAN ONCE EVERY TWELVE (12) MONTHS.
The resulting eligible register for this examination will be used to fill vacancies within the Los Angeles County Sheriff's Department, Court Services Division.
AVAILABLE SHIFT Day
APPLICATION AND FILING INFORMATION
APPLICATIONS MUST BE FILED ONLINE ONLY. APPLICATIONS SUBMITTED BY U.S. MAIL, FAX, OR IN PERSON WILL NOT BE ACCEPTED.
All applicants are required to submit a Standard County of Los Angeles Employment application ONLINE only. Resumes cannot be accepted in lieu of applications, although resumes and supporting documents may be uploaded as attachments to the online application.
Fill out your application completely. Provide any relevant education, training, and experience in the spaces provided so we can evaluate your qualifications for the job. All information is subject to verification and applications may be rejected at any time during the selection process.
The acceptance of your application depends on whether you have clearly shown that you meet the SELECTION REQUIREMENTS and you have completely filled out your application.
Apply online by clicking the green "Apply" button located at the top right of this posting. You can also track the status of your application using this website. Your application and supplemental questionnaire must be submitted electronically by 5:00 p.m., PST, on the last day of filing.
Please note ALL information included in the application materials is subject to VERIFICATION at any point during the examination and hiring process, including after an appointment has been made.
FALSIFICATIONS of any information may result in DISQUALIFICATION or RESCISSION OF APPOINTMENT.
Utilizing VERBIAGE from Class Specification and Minimum Requirements serving as your description of duties WILL NOT be sufficient to demonstrate that you meet the requirements. Doing so may result in an INCOMPLETE APPLICATION and you may be DISQUALIFIED.
NOTE: Candidates who apply online must upload any required documents as attachments during application submission.
If you are unable to attach required documents, you may fax the documents to (323) 415-2580 at the time of filing, or within 15 calendar days from the date of filing the application. Please include your Name, the Exam Number, and the Exam Title on the faxed documents.
SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal Law requires that all employed persons have a Social Security Number.
COMPUTER AND INTERNET ACCESS AT LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.
NO SHARING OF USER ID AND PASSWORD: All applicants must file their application online using their OWN user ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record.
California Relay Services Phone: (800) 735-2922
ADA Coordinator Phone: (213) 229-1621
Department Contact Name: Professional Examinations Unit
Department Contact Phone: (323) 526-5611
Department Contact Email: email@example.com
Deputy Court Clerk II
Performs clerical work in the Office of the Clerk of Circuit Court. Issues marriage licenses, subpoenas, and notary public applications; administers oaths; processes civil suits.
Inputs all data relating to documents filed in case files into automated indexing system. Records land records, assumed names certificates and military discharge paperwork. Prepares a variety of simple and routine reports.
Scans and indexes deeds, wills, and other documents. Attends court sessions; swears witnesses in; tags exhibits; records and transcribes proceedings. Types abstracts of convictions for the Division of Motor Vehicles.
Purchase office supplies. Responsible for maintaining records retention schedules. Serves as back up to Bookkeeping.
High school diploma or general education degree (GED); three or more years related experience, preferably in the legal field, two of which are at the level of Deputy Court Clerk I; or equivalent combination of education and experience. Associates degree preferred.
Examples of Duties
Performs clerical work in the Office of the Clerk of Circuit Court.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Assists the public, legal professionals and other government agencies with their requests and questions both in person and by phone
Issues marriage licenses, subpoenas, and notary public applications
Processes civil suits
Inputs case file data into automated indexing and retrieval system
Records land records, assumed names certificates and military discharge papers
Provides copies of divorce decrees, wills, land records, marriages, court orders upon request
Probates wills, indexes settlement of accounts, debts and demands, tax certificates and estate inventories
Generates various reports
Indexes and scans documents
Purchase office supplies
Maintain records retention schedules
Serves as backup bookkeeper
Records and releases civil and criminal judgments
Attends court sessions, swears witnesses, tags exhibits and records and transcribes proceedings
Types abstracts of convictions for the Division of Motor Vehicles.
This job has no supervisory responsibilities.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
High school diploma or general education degree (GED); three or more years experience, preferably in the legal field, two of which are at the level of Deputy Clerk I; or equivalent combination of education and experience. Associates degree preferred.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports. Ability to speak effectively before groups of customers or employees of organization.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stand and walk.
The employee must frequently lift and/or move up to 10 pounds. Specific vision abilities required by this job include ability to adjust focus.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
This is a job description and not an individualized position description. A job description defines the general character and scope of duties and responsibilities of all positions in a job classification, but it is not intended to describe and does not necessarily list the essential job functions for a given position in a classification.
Deputy Court Clerk I
Job ID: 11709
Agency: Unified Judicial System, Second Judicial Circuit
Location: Sioux Falls
Salary: $13.67 per hour
For more information on the Unified Judicial System, please visit http://ujs.sd.gov.
Position Purpose: Subject to supervision by a lead worker deputy and/or the Clerk of Court, this position is responsible for performing and assisting other court personnel in duties associated with case management activities of criminal, civil, traffic or other cases in magistrate and circuit court from initial filing to final disposition.
Duties may include work in the following areas: case processing, scheduling, records maintenance, finance, jury, courtroom support, social/customer service; technical assistance and computer support, and other administrative matters.
Examples include but are not limited to:
- maintaining bookkeeping records of all monies collected; recording support payments; maintaining accounts receivable and restitution payments, compiling reports on transactions and statistics; making daily deposits and submitting money to County Treasurer;
- reviewing legal documents for completeness, adequacy, and accuracy; determining processing required and taking necessary action in accordance with court rules;
- filing and indexing documents on any new or ongoing action for civil, criminal, probate, juvenile; adoption, mental illness, traffic, family, and small claims cases, as well as appeals, using manual and automated processes;
- performing statewide court record/information searches of persons, using primarily automated processes;
- processing passport applications;
- scheduling court dates and attending court hearings to record events as they occur;
- assisting the general public with questions and concerns about court records and judicial procedure.
Requires a high school diploma or possession of a GED certificate and one year of general clerical experience; or an equivalent combination of related education and experience.
Successful completion of a criminal background investigation is required for employment.
Knowledge, Skills and Abilities:
- general office practices and procedures;
- fundamentals of customer service;
- principles and practices of accounting and bookkeeping;
- court/legal terminology, laws, policies, and judicial processes.
- working with computers (data entry, word processing, email, spreadsheets, calendars);
- communicating effectively orally and in writing, in person, using a telephone, or by mail;
- organizing and prioritizing work and managing time.
- recognize and diffuse escalating, difficult behaviors; and work cooperatively with others;
- acquire and analyze information from various sources, pay attention to detail, and make decisions;
- remain neutral; stay focused and not be easily distracted; maintain confidentiality;
- assess need for and adapt to change; participate in and learn from educational opportunities.
Apply at: http://tinyurl.com/yyz3hetv
Unified Judicial System
500 East Capitol Avenue
Pierre, SD 57501-5070
Phone: (605) 773-4867 Fax: (605) 773-8437
"An Equal Opportunity Employer"
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