Deputy Court Job Description Sample
Deputy Court Administrator (Internal Posting)
- Search Jobs
- Search Position Library
- Create Account
- Log In
Human Resources Contact Information
Note to Permanent City of Columbia employees: Click Here if you need to update your contact information.
FY 2018 Pay Grid for Permanent Positions
2017 Pay Grid for Temporary Positions
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button.
If you would like tobookmark this position for later review, click on the Bookmark link. To email this position to a friend, click on the Email to a Friend link. If you would like to print a copy of this position for your records, click on the Print Preview link.Bookmark this Posting | Print Preview | Apply for this Job
Assist in the supervision, planning and directing of the Municipal Court.Essential Job Functions
Oversee the daily operations of the Traffic Violations Division.
Supervise, assign, train, counsel and evaluate the work of assigned staff.
Assist in development and administration of budgets for Court Operations.
Participate in developing and recommending changes in policy for the Court.
Oversee the administration of the specialty dockets for Municipal Court. Coordinate with service providers, gather data and organize internal staff.
Maintain up to date knowledge of and monitor changes in Missouri State law, State Supreme Court rulings and City ordinances that impact court operations.Ancillary Job Functions
Act as Municipal Court Administrator in his/her absence.
Perform other related duties as assigned.Education and Experience- An equivalent combination of education, training and experience will be considered
MUST BE AN ADMINISTRATIVE TECHNICIAN IN MUNICIPAL COURT.
Bachelors Degree in Public Administration, Business Administration or related field.
Three years of relevant work experience.
Previous experience as a lead worker preferred.
Certified Court Administrator from the Missouri Association for Court Administration.Knowledge, Skills and Abilities which may be representative, but not all-inclusive of those commonly associated with this position
Knowledge and access to the Municipal Clerks Manual and City Ordinances relating to Municipal Court.
Knowledge of the Code of Conduct for Municipal Division Personnel.
Knowledge of Microsoft Office programs (Word, Excel, PowerPoint,), basic office equipment/machines, and court administration software.
Ability to administer the departments software programs, website and data collection procedures.
Ability to oversee and ensure compliance of probation services.
Ability to assist with developing and maintaining budgets and department financials.
Ability to analyze data and create reports.
Effective oral and written communication skills.
Ability to effectively organize and prioritize work as well as concentrate on multiple tasks simultaneously.
Ability to use good judgment and exercise extreme discretion to maintain legal confidentiality.
Ability to assign work, train, counsel, and supervise employees.
Ability to establish and maintain effective working relationships with supervisors, subordinates, and the general public.
Ability to attend evening court sessions.Work Environment Environmental or atmospheric conditions commonly associated with the performance of the functions of this job
General office conditions. Exposed to moderate noise levels.Physical Abilities that are commonly associated with the performance of the functions of this job. The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions
Required to reach and hold on to items at chest level or reach above the shoulder.
Required to use close vision and be able to focus.
Regularly required to talk and hear; frequently required to sit, stand and bend at the knee and waist, and walk.
Must be able to have repetitive wrist, hand and/or finger movement to type and work on computer.
Must have finger dexterity and hand-eye coordination to work on computer, telephone, and related office equipment.
Must be able to lift up to 15 pounds.
Regular attendance is a necessary and essential function.Hours/Days
7:30 am 5:30 pm / Monday FridaySupervision Exercised
Direct supervision may be exercised over the following classifications:
Sr. Administrative Support Assistant
Court Services Analyst
Pending Council Approval on November 20, 2017.
MUST BE AN ADMINISTRATIVE TECHNICIAN IN MUNICIPAL COURT.Notice to ApplicantsIndividuals needing accommodation to apply may call 573.874.7235
TTY: 711 (MO RELAY)
THE CITY OF COLUMBIA IS A MERIT, AFFIRMATIVE ACTION, EQUAL OPPORTUNITY EMPLOYER: MALE / FEMALE
THE CITY OF COLUMBIA REQUIRES PRE-EMPLOYMENT DRUG TESTING
The City of Columbia participates in the federal E-Verify work authorization program
Required fields are indicated with an asterisk (*).
- * Are you currently an Administrative Technician in Municipal Court?
- How did you hear about this job?
- Newspaper- Boone County Journal
- Newspaper- Columbia Daily Tribune
- Newspaper- Jefferson City News Tribune
- Newspaper- Kansas City Times
- Newspaper- St. Louis Post Dispatch
- Newspaper- The Employment Guide
- Website- City of Columbia
- Website- Careers in Government
- Website- Greathires.com
- Cable Channel
- City Employee
- Internal Job Posting
- Missouri Municipal League
- Radio Ad
- TV Ad
- Other (Please explain.)
- If you answered "Other (Please explain)", please enter how you learned about this job below.
(Open Ended Question)
2012 City of Columbia
Deputy Court Clerk/Administrative Assistant
THIS IS FOR A PART-TIME POSITION WORKING APPROXIMATELY 20 HOURS PER WEEK, MONDAY-FRIDAY FROM 10AM TO 2PM.
Provides clerical and technical support to the Court by assisting customers on the telephone and in person at the cashier’s window, implementing office procedures and related work.
Demonstrates competencies related to the application of Argyle Core Values
Demonstrate basic knowledge of Texas statutes governing the administration and operation of a Texas Municipal Court with the ability to respond to inquiries in person, by phone or in writing.
Enters citation, case activity and other data into Court computer system, including but not limited to, pleas, convictions, case status, dismissals, and other orders as set by the judge; Prepares juvenile documents; creates case files.
Performs other general Municipal Court functions, including scheduling court dates, processing defensive driving, deferment, judgments, requests for extensions, payment plans, jury trials and motions for continuances.
Performs general office duties such as filing, typing, computer input, mathematical calculations, and telephone operations.
Collects fines and fees, issues receipts, balances daily collections, and prepares daily deposits; must be bondable.
Maintains accurate, updated, timely and organized paperwork, dockets, warrants and collections processed by the court.
Maintains confidentiality of information.
Demonstrates a willingness and competency sufficient to assist supervisors with administrative tasks and reduce administrative work load
Minimum two (2) years’ of progressively responsible administrative support experience in municipal administration, prefer court experience.
Valid Texas Driver’s License.
Good verbal and written communication skills.
Excellent organizational and time management skills.
Cash handling experience.
Able to serve citizens in a diplomatic manner, while exercising good emotional control.
Bondable and serve as a notary public, administer oaths and authenticate official documents.
Knowledge of various office equipment such as computers, calculators and software applications, (i.e. Incode, MS Word, Excel, etc.).
Level I Texas Court Clerk Certification preferred.
Bilingual (Spanish) skills beneficial, but not required.
Deputy Court Clerk
GENERAL PURPOSE: Under close supervision, performs routine legal clerical work in the support of the operations of the Municipal Court; provides information within scope of authority.
PRIMARY DUTIES AND RESPONSIBILITIES: The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties. • Assists customers and callers regarding court procedures, payments, citations, and warrants; responds to requests for information within scope of authority. • Collects and posts fines, fees and bonds, including payment plans and community service, and accurately balances and reconciles daily cash transactions using court management computer software; reviews and verifies accounting records. • Inputs a variety of court transactions into court management software, including the filing of cases. • Prepares case files and maintains and monitors court records and citations filed in court cases. • Retrieves, maintains, and processes warrant information. • Prepares and processes complaints, summons, writs, warrants, and other court orders as assigned. • Processes all necessary paperwork for court proceedings. • Processes bond forfeitures, including affidavits of surrender, judgment nisi, civil citations, and scire facias dockets. • Assists Judge with court proceedings as assigned. • Receives, verifies and enters data into the computer tracking systems. • Maintains the absolute confidentiality of all records and information. • Performs other duties as assigned or required.
MINIMUM QUALIFICATIONS: Education and Experience: High school diploma or GED, AND two (2) years customer service and clerical experience, preferably in a municipal court; OR an equivalent combination of education and experience.
Required Licenses or Certifications: • Must possess a valid Texas Driver’s License. Required Knowledge of: • Government operations, functions and scope of authority of the municipal court. • Methods for delivering excellent customer service. • City policies and procedures. • Principles of basic cash management, record keeping and records management. Required Skill in: • Maintaining complex official records accurately in an environment with frequent interruptions. • Operating a personal computer utilizing specialized software, and entering information into a computer system with speed and accuracy. • Professional public relations and customer service. • Effective communication, both verbal and written including the ability to communicate effectively with diverse and sometimes irate individuals and to handle calmly and efficiently situations ranging from routine to emergency. • Balancing good judgment and the concern for individuals’ feelings with the necessity to adhere to the law and communicate clearly and firmly necessary information.
Physical Demands / Work Environment: • Work is performed in a standard office environment and is subject to sitting, standing, walking, bending, and reaching for extended periods of time. • Must be able to safely lift and carry equipment and materials up to thirty (30) pounds. • May be required to work immediately before, during or after an emergency or disaster. • NOTE: This position is designated safety and/or security sensitive.
Deputy Court Clerk- District Court
Under the supervision of the Division Leader, performs a variety of tasks to assist in the processing of traffic, civil and/or criminal cases. Provides counter service that includes receiving and receipting money and providing assistance on court matters to attorneys, law enforcement officers and the public.
Types a variety of court documents, enters case information to the automated court system and performs a variety of related tasks. Processes general civil, small claims, and landlord/tenant cases. Duties include reviewing, processing, and filing all documents related to such cases.
BENEFITS: Hybrid pension plan which includes a Defined Benefit & Defined Contribution 401a with an employer match Comprehensive Medical, Pharmacy, Dental & Vision Optional Voluntary 457 Deferred Compensation plan Health & Dependent Flexible Spending Accounts Paid vacation, sick days & Holidays. Tuition Reimbursement Up to $500 annual Wellness reimbursement & $100 incentive for completing your annual physical & Health Assessment. Voluntary benefits such as Accident, Critical Illness, Hospital & Whole Life policies Employee assistance program Pro-rated based on DOH PAY RATE INFORMATION:
The Deputy Court Clerk position is a non-union position and starting pay is $32,145/yr. This position is eligible for step pay increases within our Court Union Grade 3 wage scale. Top end of the current wage scale for this position is $38,413/yr.
ESSENTIAL JOB FUNCTIONS: Provides counter and telephone assistance to attorneys and the public regarding fines and costs due, court procedures, civil procedures, weddings, schedules, and specific case information; often requires pulling of case files. Reviews and processes payments for tickets, court costs, civil filing fees, enters information to computerized cash register and ensures that the proper case file is credited.
Opens criminal case files, includes assigning case number and filing formal complaint or appearance ticket, checking cash bonds, ensuring fingerprints are in file, and obtaining driving or criminal record as necessary. Opens and processes a variety of civil matters including general civil, small claims, landlord/tenant cases and garnishments. Includes typing forms, correspondence and legal documents, filing papers, collecting fees, and ensuring case scheduling and the service of process.
Opens civil infraction cases, schedules hearing dates, enters to computer and notices defendant and law enforcement agencies. Reviews legal documents such as writs of garnishments and restitution, stipulations, order and briefs, petition for installment payments and others for timeliness, completeness and compliance with the court rules. Examines and enters judgments on civil cases that are adjudicated.
Enters case file information, adjournments, dispositions, civil judgment, and other information to computer system. Sends notices, prepares bench warrants, and suspends driver's licenses as authorized. Notifies agency issuing warrant after defendant appears.
Processes garnishments, includes receiving, balancing and disbursing monies. Maintains case histories for civil cases and closes cases by recording disposition in case file and on computer. Notifies parties of disposition and files closed cases.
Reviews court files to determine readiness for hearings, trials, default judgments, dismissals and other court proceeding; includes checking for service and completeness of documents. Assists the judge and judge's staff. Prints and mails a variety of notices.
Closes files by entering disposition to computer and running register of actions, commitments and other necessary documentation. Reviews information on paid tickets and ensures that it coincides with abstract of conviction prior to submission to the Secretary of State. Processes mail, which includes matching checks with the case files and entering payments into the cash register.
Forfeits bonds after proper notification of defendant or bonding agency. Processes bond transfers to other courts. Types correspondence, notices, orders and legal documents and performs a variety of support tasks such as copying records and filing tickets and other documents.
Prepares certificates on conviction. Assists and backs up other Deputy Clerks and court staff. Responsible for LIEN entry and recall.
Issues bench warrants as directed by judges using the LEIN system. Performs other duties as directed. QUALIFICATIONS: High school diploma or equivalent a supplemented by college or vocational training in office management techniques and two years of experience in a responsible clerical/administrative/customer service position.
The county, at its discretion, may consider an alternative combination of formal education and work experience. LEIN Certification within six months of hire date. Ability to learn the principles and practices of general office procedures, and local, state, and federal laws, rules, and regulations governing the operations of the State of Michigan District Court and Clerk's Office.
Skill in creating and reviewing court filings and documentation, and receipting payments. Skill in maintaining detailed and accurate records in both electronic and non-electronic formats, and providing customer service. Skill in assembling and analyzing data and preparing reports.
Skill in effectively communicating ideas and concepts orally and in writing. Demonstrated ability to maintain professional integrity and respect for those requiring court services including the ability to effectively meet and deal with the public. Ability to establish effective working relationships and use good judgment, initiative and resourcefulness when dealing with county employees, contractors to the county, representatives of other governmental units, professional contacts, elected officials, court officials and the public.
Skill in the use of office equipment and technology, including Microsoft Suite applications, database use and the ability to learn new software programs applicable to the position. PHYSICAL DEMANDS & WORK ENVIRONMENT: The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to communicate in person and by telephone, read regular and small print, view and produce written and electronic documents, and enter data on a computer keyboard with repetitive keystrokes. The employee must be mobile in an office and courtroom setting, stand, sit, stoop and kneel, use hands to finger, handle, or feel and reach with hands and arms.
The employee must lift or push/pull objects of up to 15 lbs. without assistance. Accommodation will be made, as needed, for office employees required to lift or move objects that exceed this weight. The typical work environment of this job is a court or business office setting where the noise level is quiet and sometimes moderate. SDL2017
Deputy District Court Administrator
Announcement Information Interested persons must complete an online application and submit a cover letter and resume to the following person and address.
Please e-mail resume to: Thomas Fuentes, District Court Administrator email@example.com Job Summary Performs a variety of complex administrative support duties.
Assists the Court Administrator in developing office policies and procedures, and assuring staff adhere to such. Responsible for assisting the Court Administrator in coordinating, monitoring and managing case flow, file management, collecting and verifying data for report processing. Additional responsibilities include but are not limited to defining organizational goals, grant writing and application, assist with budget planning, project management, community relations and providing staff with training and assistance.
Minimum Qualifications 1. A Bachelor's Degree in Administration, Business, Management or a related field is preferred. 2. A minimum of six (6) years of progressively responsible experience in a court setting is preferred.
Essential Qualifications Thorough knowledge of court procedures, documents, policies and legal factors pertaining to the department. Extensive Judicial Information System experience preferred.
Ability to interpret, organize, prepare, explain and maintain complex information and statistics in accurate, understandable records and reports. Possesses skill necessary to anticipate problems and to avoid or solve problems quickly and discretely. Ability to communicate effectively and represent the Court in a positive and professional manner.
Ability to analyze administrative problems, evaluate alternatives and implement sound resolutions. Knowledge of specific computer applications including databases, spreadsheets, word processing and special report formats. Salary: $59,805.72 - $78,441.74 Annually
Location:* Rochester Hills, MI
Job Type:* Full Time
Job Number:* 2017-156 Department: Division 3 (Rochester Hills)
Closing:* 11/22/2017 4:00 PM Eastern
Agency:* Oakland County Michigan
Address:* 2100 Pontiac Lake Road Waterford, Michigan, 48328. Phone: 248-858-0530 Website: http://www.oakgov.com
Municipal Court Deputy Clerk
Background evaluated on case by case basis. QUALIFICATIONS: High School Diploma or GED Minimum of one year experience in clerical and general office practices and procedures in an office setting Proficient in the use of computers using Microsoft Word and Excel Ability to retrieve information from files and/or computer system with 99% efficiency within ten minutes.
Ability to perform under threatening, stressful conditions Must type 50 wpm (Typing test at Workforce Solutions required with application.) DUTIES INCLUDE: Prepare complaints/administer oath to person filing complaints before court Process traffic, parking, state law, City ordinance, Class C citations, summons and warrants at the direction of the judge Process traffic citations including contacting officers for information and generating notice of appearance or summons Maintain accurate records for the court, including dockets, and all related files Schedule cases and appointment for defendants Process cases appealed to the County Court Perform various administrative duties including filing, mailings, reports, videos, faxing, copying and other clerical tasks Assist defendants including processing payments, preparing and explaining paperwork, whether in person or on the phone Attend any and all training as directed by the judge and/or supervisor Ability to read, write, and speak Spanish preferred
Deputy Clerk Of District Court I - Bismarck
General Summary or Purpose Candidates selected for an interview will be required to taketyping and grammar tests. Deputy Clerk of District Court Video – Realistic Job Preview Title of Immediate Supervisor:
Clerk of Court I or II or Deputy Clerk of District Court III Accountable For (Job Titles): None FLSA Status: Non-Exempt This position is part of a career ladder series. The successful candidate is hired as a Deputy Clerk of District Court I and after successful completion of the introductory period and depending on prior experience and proficiency in the job, may advance anywhere from six months to two years to a Deputy Clerk of District Court II.
The Deputy Clerk of District Court II salary is $3,533 per month. The Deputy Clerk of Court position requires someonewho enjoys working in a highly structured, deadline oriented, and constantly changing, fast-paced environment. The ability to navigate and understand the software; learn and apply many procedures and rules; pay attention to detail ensuring accuracy of work;give excellent customer service; quickly and positively adapt to frequent changes; show initiative; and dependability are required to be successful.
The Deputy Clerk of District Court I is responsible for learning and performing the duties associated with case management activities of criminal, civil, traffic, or other cases before the district court from initial filing to final disposition, and for assisting other court personnel in completing those duties. This classification receives on-the-job training in the various administrative business practices and processes established by the Clerk of Court in order to follow and perform the assigned case management activities in all case types. The Deputy Clerk of District Court I differs from the Deputy Clerk of District Court II in that the latter is an experienced classification trained and experienced in business practices, operations, and procedures required to carry case management activities of the district court.
Major Responsibilities & Essential Functions Learns and performs court operations in the scheduling, handling, and preparingof court calendars in accordance with the directives of the Clerk of Court. Receives and reviews incoming documents to determine conformity to court procedures, laws, and rules. Routes documents to proper offices and persons.
Seeks assistance from more experienced staff in matters of a non-routine nature. Ensures that cases are assigned to judicial officers in accordance with the district's caseflow plan. Provides proper notice to parties of case numbers and judge assignments.
Records incoming documents, case proceedings, and dispositions into the Court's case management system. Processes court orders, notices and reports in accordance with business practices and established procedures. Receives and records all fees, fines, bonds, restitution, or other receipts submitted to the Clerk of Court's Office.
Receives, answers, and routes telephone calls to appropriate parties. Provides assistance to the public in their requests for information that do not involve legal advice or right-to-know laws. Seeks assistance from more experienced personnel in addressing any non-routine question or issue.
Learns court procedures and rules and clerks hearings, as directed by the Clerk of Court. Organizes cases daily for each judge attending court, and coordinates the court session with the judge, court security, attorneys, and parties to ensure it is managed and completed efficiently and effectively. Relates court documents to hearings and relates events to each other.
Searches criminal, civil, traffic, and judgment records. Participates in the management of the District Court jury program. Ensures quality of court records by reviewing files and monitoring various reports so that the Court's records are maintained accurately and timely.
Performs other duties of a comparable level or type. Minimum Qualifications & Certification or Licensing Requirements Requires a high school diploma. Knowledge, Skill, & Physical Requirements Knowledge
Knowledge of general office procedures. Knowledge of grammar. Basic knowledge of court and legal terminology.
Knowledge of office etiquette. Basic knowledge of general laws, rules, policies and procedures pertaining to the court. Skill
Effective, courteous, and professional interpersonal and customer service skills adaptable to a diverse range of individuals. Skilled in reading, understanding, and applying statutes and legal procedures/terminology. Effective written communication skills to prepare reports, memos, and letters.
Strong attention to detail ensuring accuracy of work. Ability to efficiently organize and prioritize work to process court documents in atimely manner. Ability to work in a highly structured and fast-paced environment.
Ability to quicklyand positively adapt to frequent changes. Ability to show initiative. Must be dependable.
Skilled in operation and use of office equipment. Physical
The essential functions of the job typically require: sitting, stooping, crouching, kneeling,standing, walking, talking, hearing, seeing, feeling, reaching, and fingering requirements or other reasonable methods that accommodate an individual in completing the essential functions of the job.
Employee may be subject to some limited travel in the performance of the job. Physical requirements can typically be characterized as Light: Work involves exerting up to 20 lbs. of force occasionally, and/or up to 10 lbs. frequently, and/or a negligible amount of force constantly to move objects. SDL2017
Deputy Marshal, LEO PT
Deputy Marshal, LEO PT Date:Nov 1, 2017 Location:MIAMI, FL, US, 33175 Apply now » The State Personnel System is an E-Verify employer. For more information click on ourE-Verify website.
Requisition No: 23534 Agency: State Courts System Working Title:
Deputy Marshal, LEO PT Position Number: 22-092795 Salary: $17.26 / hour Posting Closing Date: 12/31/2017 Position Title:
Deputy Marshal, LEO Position Type: OPS Opening Date: November 1, 2017 Closing Date:
Until filled Salary: $17.26 / hour Job Location: 2001 SW 117 Avenue, Miami, FL 33175 This is responsible work providing for the security of judges, employees, visitors, court building and grounds. The position is responsible for screening visitors, monitoring activity utilizing video surveillance equipment, patrolling building and grounds, managing emergency situations, assisting with training of security personnel, and performing related clerical tasks. EDUCATION AND TRAINING REQUIREMENTS:
High school diploma or GED, and one year of college or vocational school education in law enforcement or a closely related field. Three years of experience in law enforcement, court security or related experience in the military. KNOWLEDGE SKILLSAND ABILITIES:
Knowledge of and ability to operate sophisticated computer operated security system for card key access, operate and monitor CCTV, and operate X-ray, metal detection, and fire safety equipment. Knowledge of facility subsystems and ability to detect failures and hazardous situations. Ability to use a firearm, incapacitate and handcuff safely and responsibly.
Ability to dependably perform assignments without close supervision. Ability to communicate effectively and courteously with court visitors and court personnel. Ability to work harmoniously in a group setting.
Ability to stand and walk for extended periods of time. SPECIAL REQUIREMENTS: Must have a valid State of Florida driver’s license.
Must have an ACTIVE Florida Law Enforcement Certification. No conviction of a felony or misdemeanor involving perjury or false statement. No dishonorable discharge from the Armed Forces of the United States.
Must be at least 19 years of age, a citizen of the United States, and a high school graduate, or its equivalent, and pass physical examination, drug screen and background check. Apply online athttps://jobs.myflorida.com/. Upload a current and complete
State of Florida Applicationand verification of required education (i.e., copy of high school diploma, copy of college degree or college transcripts.) All positions will be awarded upon the successful completion of background screening. The Third District Court of Appeal is a Drug Free Workplace. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Nearest Major Market:Miami
Litigation Court Paralegal - Child Support Division
Litigation Court Paralegal
Child Support Division Print Litigation Court Paralegal
Child Support Division Salary $28,655.00 Annually Location 46204, IN Job Type Full Time Department Marion County Prosecutor Job Number 03965
Benefits Position Summary To assist Deputy Prosecuting Attorneys and other office staff in the establishment, modification, and enforcement of child support pursuant to Federal and State Title IV-D laws. Litigation Paralegals are responsible for the preparation of cases for court, the completion of dispositions after the court session and in office enforcement.
Litigation paralegals will handle all aspects of court for Paternity and Enforcement cases. Courteous and efficient services to both custodial and non-custodial parents are to be required. Interested candidates may fax resume to (317) 327-1801, ATTN:
Doris Wilson or send email to Doris.Wilson@indy.gov . Position Responsibilities Responsibilities and Tasks in Office: 1.
To assist the Deputy Prosecutors as needed in the office, as well as work in a team environment that exists throughout the office. 2. Return all phone calls within 24 hours. 3.
Work all File Requests and Transfer files weekly. Cite cases into court in a timely manner. 4.
Prepare cases for court two weeks prior to the court date.
A. Ensure all cases are accounted for that appear on the docket. B. See that all cause numbers and notes for the court are on the docket. C. Make sure service type has been completed or follow up on results.
D. Make sure that the Bench Warrant stamp has been completed on the inside of the file. E. Review files and complete court preparation sheets to prepare cases for hearing. F. Transport the court files to the appropriate person in the time frame given. 5.
Complete all dispositions on cases after court within 24 hours. Complete follow up on all cases in court. This includes sending income withholding orders when possible.
Completion of updated case information in ISETS and updating case information as needed. 6. Work all mail within 2 days of receipt. 7. Work worklist daily; then prioritize and work weekly 8.
Participate in the planning and review of the section's goals as needed. Contribute to the effective and efficient daily operations of the Marion County Prosecutor's Office, Child Support Division through increased and ongoing knowledge of procedures. 9. Ensure that all work is completed in compliance of all applicable local, state, federal and IRS regulations. 10.
Abide by all policies and procedures set forth in the Marion County Prosecutor Office's Personnel Policies and Procedures Manual. 11. Be punctual and adhere to attendance policies. 12. Maintain a highly professional attitude and appearance.
Must be a positive team player and work well with others. 13. Be enthusiastic about learning new skills and procedures. 14.
Possess a cheerful and energetic disposition at all times, no matter how stressful the situation may be at times. 15.
Ensure that all work is completed in compliance of all applicable local, state, federal and IRS laws and regulations. 16. Additional duties as assigned. Responsibilities and Tasks in Court: 1.
To assist the Deputy Prosecutors as needed in court, as well as work in a team environment that exists throughout the courtroom and court office. 2. Make follow up phone calls in court to verify NCP's employment. 3. Professionally address all parties in court, when dismissing Custodial Parents or interviewing both parties. 4.
Prepare Child Support Worksheets A. Ensure all information is accounted for to correctly calculate the figures to input on the worksheet. 5. Meet with the public to assist in completing forms and gathering needed information to be used in court.
Complete judgments and agreed entries. 6. Correctly complete continuation court cards for all parties. Make sure that you have the most up-to-date availability 7.
Complete bench warrant sheets for court staff 8. Appear professionally dressed in court as a paralegal as assigned. 9. Be punctual and adhere to attendance policies for each court session. 10.
Make sure all check-in sheets have been passed out, collected and fully completed. 11. All other duties as assigned. Qualifications Qualifications and Skills Required:
High school diploma and/or equivalent required. Paralegal certificate or a college degree is preferred. Ability to efficiently process information and utilize problem solving skills.
Time management skills are a must. Ability to manage a large caseload and meet deadlines. Must possess excellent communication and mathematical skills, be organized and able to work independently while handling a large caseload.
Need to possess strong computer knowledge and excellent typing skills (35 + WPM). Excellent attendance record. Ability to work effectively with a diverse group of people as a cooperative unit. Work well with the public and maintain a professional public image.
Applicant must be a resident of Marion County at time of hire or willing to relocate to Marion County within six (6) months from the date the position is accepted. Litigation paralegal must be able to successfully complete a child support worksheet training class based on worksheet completion within the first 6 months of being hired. Litigation paralegal must take periodic in house re-training courses on preparing child support worksheets and successfully complete each re-training course in order to maintain employment as a litigation paralegal.
Must be able to push, pull and lift up to 35lbs or more. NOTE: The math test given, must be successfully passed during the interview process in order to be considered for the position. Interested candidates may fax resume to (317) 327-1801, ATTN:
Doris Wilson or send email to Doris.Wilson@indy.gov .
A total of $3,000 will be offered as a hiring incentive to be paid in $1,000 increments over first 12 months of employment contingent on satisfactory job performance.
IMPORTANT INFORMATION NEEDED FOR APPLICATION:
HERE to view Important Application Instructions and Information. *
REPORTS TO: Sergeant
FLSA STATUS: Non-exempt
CLASSIFICATION: Personnel System - Requires satisfactory completion of a twelve month probationary period
PAY GRADE: 13
SAFETY SENSITIVE: Yes. Subject to random drug testing per the Athens-Clarke County Drug and Alcohol Ordinance.
Purpose of Job The purpose of this job is to preserve the peace and enforces the laws of the State of Georgia. Duties and responsibilities include, but are not limited to, protecting life and property, enforcing state laws, maintaining jail security, serving warrants and civil papers, assisting in court security, transporting prisoners, performing necessary functions to ensure safety and well-being of inmates, employees and visitors. Click
HERE to see the Physical Ability Test (PAT) information Click
HERE to go to the Sheriff's Office Website
Below are qualifications that may entitle you to
salary above the annual entry rate (max of $2400): * 2 years of active duty military service------------------------------------------------------------------------$600 * 3 years of active duty military service------------------------------------------------------------------------$900 * 4 years of active duty military service---------------------------------------------------------------------$1,200 * Possess the Georgia Peace Officer Certification prior to employment---------------------------$1,200 * Associate Degree in Criminal Justice Degree from an accredited college/technical school or 90 quarter hours or 60 semester hours------------------------------------------------------------------$1,200 * College Baccalaureate Degree from an accredited college/university----------------------------$2,400 *
Qualification Entry Rate After 6 Months After 12 Months Minimum $36,669 $38,045 $39,421 2 Years Active Military Service $37,269 $38,645 $40,021 3 Years Active Military Service $37,569 $38,945 $40,321 4 Years Active Military Service $37,869 $39,245 $40,621 Georgia P.O.S.T. Certified $37,869 $39,245 $40,621 Assoc. Degree in Criminal Justice $37,869 $39,245 $40,621 College Baccalaureate Degree $39,069 $40,445 $41,821 In addition, a total of $3,000 will be offered as a hiring incentive to be paid in $1,000 increments over first 12 months of employment.
Job Related Requirements
WORK SCHEDULE: The Deputy Sheriff schedule is a twelve hour shift from 8:00-8:00 which rotates from days to nights every 28 days or is assigned permanently to days or nights. Shift assignments are made at the discretion of the Sheriff or his designee.
Weekends and holidays are included and overtime is required from time to time. May be required to work on religious holidays. Regular and predictable attendance is required.
Must work cooperatively with others. When requirements include vehicle operation, responsible for the safety, readiness and operation of the vehicle and must abide by ACC's safe driving policy.
Emergency Position This position is designated as an emergency position that requires your attendance at work under all types of emergency conditions. Some examples of emergencies include inclement weather, utility failure, fire or other forced evacuations or as determined by the Manager.
Minimum Training & Experience Required to Perform Essential Job Functions: High school diploma or equivalent required; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Must possess a valid driver's license.
Must be a United States Citizen. Must be at least 20 years of age. Requires ability to meet and maintain current certification requirements set forth in the Georgia Mandate Law Enforcement Training Act/Peace Officer's Standards and Training Act.
Previous law enforcement or corrections experience preferred. This position requires a 12-month probationary period. Essential Duties,
The following duties are normal for this job.
These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. Enforces all criminal laws of the State of Georgia. Serves warrants, civil papers, subpoenas, and executes writs, and FIFA's involving locating, identifying, arresting, and transporting persons named in warrant and completing booking procedures.
Processes warrants including logging, entering into computer, checking addresses, following up on outstanding warrants, and filing; types correspondence regarding warrants as required. Conducts investigative work to locate and identify persons to be served warrants and civil papers, assists in administrative and/or criminal investigations, background investigations of new employees, and investigations of new bail bonding companies. Transports prisoners to jail, correctional facilities, doctors' offices, hospitals, or to court for trials or hearings; extradites and transports inmates from other states; picks up and transports mental patients to proper facilities.
Operates G.C.I.C./N.C.I.C. computer and local criminal justice computer network, CHIEFS computer operations, and JALAN computer operations. Performs general office duties; responds to emergency telephone and radio calls; dispatches units; monitors security of courthouse and responds to emergency calls within the courthouse. Provides courtroom security for all courts and follows directives of judges; testifies in court and grand jury hearings.
Performs all inmate booking functions; fingerprints and photographs arrestees and inmates. Operates and monitors operating condition of service vehicle. Assists other agencies inside and outside of the county in responding to calls, traffic control, and other activities as required.
Assures security of jail facility by checking all doors and locks, searching new prisoners, and checking visitors for contraband; responsible for security of all electronically controlled jail doors. Works the inmate housing and other areas which requires taking head counts; making jail checks; monitoring inmate movement within the facility, visitation and recreational activities, booking area, front gate, and interior of the jail; dispenses medications; investigates inmate complaints; writes reports; and distributes and maintains files on inmates and inmate property. Works the front control desk (C-1) or other control desks; maintains daily log of admissions, court appearance and other releases, and other activities occurring during shift.
Supervises trustees performing work assignments. Completes incident reports. Presents public information programs to various community groups.
Trains personnel in departmental computer system functions and computer support unit policies, procedures, practices, methods, and techniques; advises personnel on unusual, complex or difficult situations. Teaches at the Northeast Georgia Police Academy, Post Mandate Classes, Department Level, Mandatory In-service/Refresher Criminal History/GCIC Compliance Classes. Processes crime scenes and conducts surveillance work.
Maintains inventory on equipment and uniforms and records of issued equipment and uniforms. Performs other related duties as required.
Knowledge, Skills and Abilities Knowledge of the principles, practices and procedures of the county and the operations and functions of the Sheriff's Office. Knowledge of law enforcement/investigative techniques and corrections processes, civil and criminal code practices, jail and field policies, courtroom procedures, record keeping and other applicable policies and procedures as necessary in the completion of daily responsibilities.
Knowledge of all applicable laws, ordinances, bonding procedures, policies, standards and regulations pertaining to the specific duties and responsibilities of the job. Knowledge in first aid and CPR. Knowledge of computers, G.C.I.C./N.C.I.C. and JMS computer operations, and the criminal justice computer network.
Knowledge of defensive tactics to protect self and other; proper arrest and suspect apprehension techniques. Ability interact with individuals that may have mental health conditions that influence cognitive abilities, and must be able to deal with individuals and stress in an environment that may result in chasing and subduing a suspect resisting arrest. Ability to respond quickly and logically in emergency or stress situations.
Ability to understand the special problems of and deal humanely with individuals in confinement. Ability to foster a team environment by supporting cohesive work relationships and providing effective conflict resolution. Ability to administer policies, procedures, plans and activities.
Ability to administer operations and staff plans and objectives for the expedience and effectiveness of the specific duties of the position. Ability to keep abreast of any changes in policy, methods, operations, budgetary and equipment needs, etc. as they pertain to departmental and operations and activities.
Ability to effectively communicate and interact with subordinates, management, employees, members of the general public and all other groups involved in the activities of the County as they relate to the Sheriff's Office.
Ability to assemble information and make written reports and documents in a concise, clear and effective manner. Ability to demonstrate appropriate organizational, management, human relations, and technical skills. Ability to use independent judgment and discretion in managing subordinates including the handling of emergency situations, determining and deciding upon procedures to be implemented, setting priorities, maintaining standards, and resolving problems.
Ability to comprehend, interpret, and apply regulations, procedures, and related information. Ability to handle required mathematical calculations. Ability to read, understand and interpret personnel and financial reports and related materials.
Ability to use telephones, copiers, two-way radios, firearms, physical restraint methods and equipment, and an intoximeter. Supplemental Information: (ADA) MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS
PHYSICAL REQUIREMENTS: Must be physically able to operate a variety of machinery and equipment including police vehicles, telephones, copiers, two-way radios, firearms, physical restraint equipment, and an intoximeter. Must be able to use body members to work, move or carry objects or materials.
This position requires: climbing, balancing, stooping, kneeling, crouching, crawling, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, feeling, talking, hearing, seeing, and repetitive motion. Must be able to exert up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently. Physical demand requirements are at levels of those of medium work.
May be required to physically restrain hostile persons of much greater size. May be required to physically defend oneself from violent physical attack by persons with intent on inflicting serious bodily injury or death.
DATA CONCEPTION: Requires the ability to compare and/or judge the readily observable functional, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people, or things.
INTERPERSONAL COMMUNICATION: Requires the ability to hear, speak and/or signal people to convey or exchange information. Includes giving / receiving assignments and/or directions to co-workers or assistants / from supervisors.
LANGUAGE ABILITY: Requires ability to read a variety of state criminal and civil codes, departmental directives, civil processes, state criminal and traffic codes, Unified Government ordinances, court procedures, and informational documentation, directions, instructions, and methods and procedures. Requires the ability to prepare incident reports, daily logs, performance evaluations, arrest reports, time sheets, etc. using prescribed formats and conforming to all rules of punctuation, grammar, diction, and style. Requires the ability to speak to groups of people with poise, voice control, and confidence.
INTELLIGENCE: Requires the ability to learn and understand complex principles and techniques; to acquire and be able to expound on knowledge of topics related to primary occupation; and to make independent judgment in the absence of management.
VERBAL APTITUDE: Requires the ability to record and deliver information, to explain procedures, and to follow oral and written instructions. Must be able to communicate effectively and efficiently in a variety of administrative, technical or professional languages including legal terminology.
NUMERICAL APTITUDE: Requires the ability to utilize mathematical formulas; add and subtract totals; multiply and divide and determine percentages. FORM/SPATIAL APTITUDE: Requires the ability to inspect items for proper length, width, and shape, visually with police and office equipment.
MOTOR COORDINATION: Requires the ability to coordinate hands and eyes in using law enforcement and office equipment. Requires the ability to lift, push, bend and pull objects or materials using body parts as the position necessitates. Requires skilled movements coordinating eyes, hands and fingers accurately and making precise movements with speed.
MANUAL DEXTERITY: Requires the ability to handle a variety of items such as telephones, copiers, two-way radios, firearms, physical restraint equipment, and an intoximeter. Must have the ability to use one hand for twisting or turning motion while coordinating other hand with different activities. Must have moderate levels of eye/hand/foot coordination. COLOR/VISUAL DISCRIMINATION: Position requires binocular vision with good depth perception and peripheral vision, motion detection, high acuity, and light adaptation, as well as the ability to differentiate between colors and shades of color.
INTERPERSONAL TEMPERAMENT: Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under considerable stress when confronted with an emergency.
PHYSICAL COMMUNICATION: Requires the ability to talk and/or hear: (Talking - expressing or exchanging ideas by means of spoken words). (Hearing - perceiving nature of sounds by ear). Must be able to communicate via telephone, two-way radio. Job Title: Deputy Sheriff/Jail
Opening Date/Time:* Mon. 08/01/16 12:00 AM Eastern Time
Closing Date/Time:* Continuous
Job Type:* Full Time
Location:* Jail, 3015 Lexington Rd, Athens, Georgia
Making better hires starts with building better job descriptions
- Browse 100s of templates across 40+ industries
- Customize your template with your company info & job requirements
- Post it to 20+ job boards in seconds – for FREE!