Deputy Court Job Description Sample
Deputy Clerk - Pre Court
This position offers a competitive benefits package, which includes vacation and sick leave, 12 paid holidays, health insurance, retirement, life insurance, deferred compensation and short- and long-term disability. Essential Duties and
This position is part of a four person team that rotates responsibilities monthly in order to cross train and handle all duties and responsibilities of the pre-court team.
Handle a wide range of customer service at our public service counter and on the telephone. The deputy clerk is assigned complex clerical and financial tasks to include: researching the index to assign case numbers for new cases and motions; setting court dates and times; JCMS automated data entry, as well as creating a file; the issuance of summonses and subpoenas. Alpha/Numeric filing; by date and judge filing; accuracy is critical.
Must possess the ability to lift and bend in order to retrieve files. May not be all-inclusive or totally comprehensive, listed as a general explanation only. Candidate must be willing to assume responsibilities other than those primarily assigned.
Most competitive applicants will have excellent clerical and tying skills as well as customer service experience within a government agency. Knowledge of judicial or regulatory requirements that affect court operations is desirable.
Good verbal and written communication skills are a must. Must be able to follow and explain procedures. Possess the ability to manage competing priorities.
Discretion and integrity is a must in working with highly sensitive and confidential matters. High School Diploma or equivalent required.
Deputy Court Administrator - Juvenile Court Department
This position is designated as management position and is covered by the Trial Court Personnel Policies and Procedures Manual.
This requisition will remain open until filled; however, first consideration will be given to those applicants that apply within the first 14 days.
Candidates must be able to travel among the offices and sessions within the department.
In order to be considered for this position, candidates must upload a resume.
MISSION STATEMENT OF THE MASSACHUSETTS TRIAL COURT
The Trial Court is committed to:
- the fair and impartial administration of justice;
- protection of constitutional and statutory rights and liberties;
- equal access to justice for all in a safe and dignified environment;
- efficient, effective and accountable resolution of disputes;
- prompt and courteous service to the public by committed and dedicated professionals utilizing best practices in a manner that inspires public trust and confidence.
DEPARTMENTAL MISSION STATEMENT
It is the mission of the Juvenile Court to protect children from abuse and neglect and promote opportunities for children to reside in safe, stable, permanent family environments whenever possible, to strengthen families when their children are in need of services, to rehabilitate juveniles, to protect the public from delinquent and criminal activity while holding offenders accountable and addressing the harm suffered by the community and the victim, and to decide all cases fairly and impartially with dedication, integrity and professionalism.
The Chief Justice of the Department is the administrative head of the Department. The Chief Justice and the Deputy Court Administrator are responsible for the operation of the Department, its clerks, and other officers and employees and they have the powers and duties described in G.L. c. 211B, §10 subject to the superintendence authority of the Supreme Judicial Court. The Chief Justice and the Deputy Court Administrator are responsible for the management of the business of the Department, including personnel, financial administration and budget preparation, record-keeping, information systems and statistical controls, purchasing, planning, education, facilities, legislation and court clinics.
The Deputy Court Administrator holds office for a term that is coterminous with the Chief Justice of the Department and is eligible to be reappointed to serve additional terms and may be removed from office prior to the expiration of that term by the Court Administrator and the Chief Justice of the Department.
Coordinates the administrative functions and supervises the implementation of administrative and legal procedures within the Administrative Office and the divisions of the Department;
Develops plans for the Department which include goals and objectives for the continuous improvement of court operations;
Oversees the development of statistical and other management information in order to evaluate Juvenile Court performance and resource allocation;
Drafts or oversees the drafting of legislation, legal and administrative memoranda;
Analyzes the impact of such documents prepared by others regarding the Department;
Prepares an annual budget estimate, in detail, for the ordinary maintenance of the Department and, upon receipt, administers the appropriation;
Supervises the work of a diverse group of professional and support staff; and
Performs other duties related to the management of the Department as required by the Chief Justice. Coordinates management duties with the Court Administrator.
These are the minimum requirements necessary to apply for a position of Deputy Court Administrator:
A Law Degree from an accredited law school, or a Graduate Degree in business administration, management, public administration, or a related field of study.
Demonstrated ability to identify management issues, develop creative and feasible solutions and interact positively with others acquired through (7) seven or more years of professional work experience;
Knowledge, Skills, and Abilities
Thorough knowledge of the administrative and legal organization, functions, jurisdiction and authority of the court;
Comprehensive knowledge of the Massachusetts court system and court procedures;
Ability to organize, direct and coordinate administrative and program activities;
Ability to plan and supervise the work of others;
Ability to maintain effective working relationships with court officials, attorneys, subordinate employees, government agencies and the general public;
Ability to communicate effectively both orally and in writing;
Knowledge of and ability to use computer software including word processing, spreadsheets, and data bases; and
Experience in the Juvenile Justice and/or Child Welfare system is preferred.
Employment is contingent upon passage of a criminal record check.
If you are not currently viewing this posting online, please visit the Judicial Court Jobs website at www.mass.gov/courts to apply for this position or any other Trial Court employment opportunity.
No applications or resumes will be accepted by hand, mail, fax, or email delivery.
AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
Deputy Court Clerk I
Job ID: 10324
Agency: Unified Judicial System, Second Judicial Circuit
Location: Sioux Falls
Salary: $13.67 per hour
For more information on the Unified Judicial System, please visit http://ujs.sd.gov.
Subject to supervision by a lead worker deputy and/or the Clerk of Court, this position is responsible for performing and assisting other court personnel in duties associated with case management activities of criminal, civil, traffic or other cases in magistrate and circuit court from initial filing to final disposition.
Duties may include work in the following areas: case processing, scheduling, records maintenance, finance, jury, courtroom support, social/customer service; technical assistance and computer support, and other administrative matters.
Examples include but are not limited to:
- maintaining bookkeeping records of all monies collected; recording support payments; maintaining accounts receivable and restitution payments, compiling reports on transactions and statistics; making daily deposits and submitting money to County Treasurer;
- reviewing legal documents for completeness, adequacy, and accuracy; determining processing required and taking necessary action in accordance with court rules;
- filing and indexing documents on any new or ongoing action for civil, criminal, probate, juvenile; adoption, mental illness, traffic, family, and small claims cases, as well as appeals, using manual and automated processes;
- performing statewide court record/information searches of persons, using primarily automated processes;
- processing passport applications;
- scheduling court dates and attending court hearings to record events as they occur;
- assisting the general public with questions and concerns about court records and judicial procedure.
Requires a high school diploma or possession of a GED certificate and one year of general clerical experience; or an equivalent combination of related education and experience.
Successful completion of a criminal background investigation is required for employment.
Knowledge, Skills and Abilities:
- general office practices and procedures;
- fundamentals of customer service;
- principles and practices of accounting and bookkeeping;
- court/legal terminology, laws, policies, and judicial processes.
- working with computers (data entry, word processing, email, spreadsheets, calendars);
- communicating effectively orally and in writing, in person, using a telephone, or by mail;
- organizing and prioritizing work and managing time.
- recognize and diffuse escalating, difficult behaviors; and work cooperatively with others;
- acquire and analyze information from various sources, pay attention to detail, and make decisions;
- remain neutral; stay focused and not be easily distracted; maintain confidentiality;
- assess need for and adapt to change; participate in and learn from educational opportunities.
Apply at: http://tinyurl.com/ycqoc8mb
Unified Judicial System
500 East Capitol Avenue
Pierre, SD 57501-5070
Phone: (605) 773-4867 Fax: (605) 773-8437
"An Equal Opportunity Employer"
Deputy Court Clerk I
Job Description: Benefits Supplemental Questions
To perform a wide variety of specialized administrative duties in support of the Municipal Court including the initiation, processing, and maintenance of legal documents, correspondence and statistics; and to provide information and assistance to the public.
Employee has no supervisory responsibilities.
Essential Duties:Assists the public and City employees by retrieving information and files and providing general information.
Learns, and correctly interprets and applies the laws, codes, policies and procedures related to the processing of court documents.
Prepares and explains court orders and procedures to defendants.
Compiles, types, records, and files a wide variety of court records, reports, and materials including citations, summons, warrants, letters, discovery, and complaints.
Reviews criminal case files to determine compliance of court orders and determine which cases should be forwarded to be processed for warrants.
Processes probable cause affidavits, arrest warrants, and capias pro fine writs.
Processes judgments and compliance dismissals in accordance with standing judicial orders.
Performs quality control.
Receipts, deposits and accounts for monies for fines, forfeitures, and other court receipts by automated means.
Schedules court dates for trials, arraignments and teen court.
Responds to counter, telephone, email and mail inquiries.
Assesses fees as required by statute.
Scans court documents into the court system.
Operates a computer terminal and printer to type, enter, modify and retrieve a wide variety of court documents, reports, records, letters and other material.
Adheres to assigned work schedule as outlined in the Department and City attendance policies and procedures; ensures all behaviors comply with the City's Personnel Rules and Regulations.
Performs other duties as assigned.
May serve on a variety of employee committees.
Required Minimum Qualifications:
Education and Experience:
(A) Graduation from high school or equivalent;
(B) Two (2) years prior work experience in clerical, secretarial, paralegal or administrative work; or,
(C) Any equivalent combination of education and experience.
Knowledge, Skills and Abilities:
(A) Working knowledge of computer applications.
(B) Considerable knowledge of general office procedures; working knowledge of legal language and legal procedures.
(C) Skill in operation of the listed tools and equipment.
(D) Ability to communicate effectively on a one-to-one basis with the public; ability to maintain effective working relationships with employees, other departments, officials and the public; ability to work under pressure and/or frequent interruptions.
(E) Ability to maintain accurate records; ability to type and enter data accurately.
(F) Ability to adapt to constant change.
(G) Maintains regular and punctual attendance.
Must obtain level one (1) Court Clerk Certification within four (4) years of date of hire.
TOOLS AND EQUIPMENT USED
Personal computer, including spreadsheet and word processing software; central Municipal Court computer system; telephone; 10-key calculator; typewriter; copy and fax machines.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit, talk and hear. The employee is occasionally required to walk; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually loud.
Formal application, rating of education and experience; oral interview and reference check; job related tests may be required.
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
Deputy Court Clerk
Job Summary: Performs a variety of clerical duties related to the procedures, laws, and record keeping tasks required of a Municipal Court Record.
Regular and timely attendance at work.
Performs computer data entry of all citations and other Class "C" misdemeanor charges filed in Municipal Court. Maintains and updates all records on computer.
Manage payment schedule for defendants who have been granted time payments.
Prepares docket or calendar of cases to be called.
Examines legal documents submitted to court for adherence to law or court procedures, scans and updates information in the software system.
Explains procedures or forms to parties in case.
Secures information for judges, and contacts witnesses, attorneys, and litigants to obtain information for court, and instructs parties when to appear in court.
Process and distribute jury summons.
Records case disposition, court orders, and arrangement for payment of court fees.
Collects court fees or fines and records amounts collected.
Contributes to team effort by performing other related duties as assigned.
Education, Experience, and Licenses:
High school diploma or equivalent, required.
Three (3) years experience in general clerical and detail related work, including computer data entry, legal work, or any combination of experience or training that would provide the required knowledge, skills, and abilities.
Valid, Class "C" Texas Driver's License, required.
TMCEC – Texas Municipal Court Clerk Certification preferred; may be obtained within two (2) years of hire date.
SETCIC Training preferred; may be obtained during first (1st) year of hire date.
Deputy Clerk Of District Court I - Minot
General Summary or Purpose
Candidates selected for an interview will be required to take typing and grammar tests.
Deputy Clerk of District Court Video – Realistic Job Preview
Title of Immediate Supervisor: Clerk of Court I or II or Deputy Clerk of District Court III
Accountable For (Job Titles): None
FLSA Status: Non-Exempt
This position is part of a career ladder series. The successful candidate is hired as a Deputy Clerk of District Court I and after successful completion of the introductory period and depending on prior experience and proficiency in the job, may advance anywhere from six months to two years to a Deputy Clerk of District Court II.
The Deputy Clerk of Court position requires someone who enjoys working in a highly structured, deadline oriented, and constantly changing, fast-paced environment. The ability to navigate and understand the software; learn and apply many procedures and rules; pay attention to detail ensuring accuracy of work; give excellent customer service; quickly and positively adapt to frequent changes; show initiative; and dependability are required to be successful.
The Deputy Clerk of District Court I is responsible for learning and performing the duties associated with case management activities of criminal, civil, traffic, or other cases before the district court from initial filing to final disposition, and for assisting other court personnel in completing those duties.
This classification receives on-the-job training in the various administrative business practices and processes established by the Clerk of Court in order to follow and perform the assigned case management activities in all case types. The Deputy Clerk of District Court I differs from the Deputy Clerk of District Court II in that the latter is an experienced classification trained and experienced in business practices, operations, and procedures required to carry case management activities of the district court.
Major Responsibilities & Essential Functions
Learns and performs court operations in the scheduling, handling, and preparing of court calendars in accordance with the directives of the Clerk of Court.
Receives and reviews incoming documents to determine conformity to court procedures, laws, and rules. Routes documents to proper offices and persons. Seeks assistance from more experienced staff in matters of a non-routine nature.
Ensures that cases are assigned to judicial officers in accordance with the district's caseflow plan. Provides proper notice to parties of case numbers and judge assignments.
Records incoming documents, case proceedings, and dispositions into the Court's case management system. Processes court orders, notices and reports in accordance with business practices and established procedures.
Receives and records all fees, fines, bonds, restitution, or other receipts submitted to the Clerk of Court's Office.
Receives, answers, and routes telephone calls to appropriate parties. Provides assistance to the public in their requests for information that do not involve legal advice or right-to-know laws. Seeks assistance from more experienced personnel in addressing any non-routine question or issue.
Learns court procedures and rules and clerks hearings, as directed by the Clerk of Court. Organizes cases daily for each judge attending court, and coordinates the court session with the judge, court security, attorneys, and parties to ensure it is managed and completed efficiently and effectively. Relates court documents to hearings and relates events to each other.
Searches criminal, civil, traffic, and judgment records.
Participates in the management of the District Court jury program.
Ensures quality of court records by reviewing files and monitoring various reports so that the Court's records are maintained accurately and timely.
Performs other duties of a comparable level or type.
Minimum Qualifications & Certification or Licensing Requirements
Requires a high school diploma.
Knowledge, Skill, & Physical Requirements
Knowledge of general office procedures.
Knowledge of grammar.
Basic knowledge of court and legal terminology.
Knowledge of office etiquette.
Basic knowledge of general laws, rules, policies and procedures pertaining to the court.
Effective, courteous, and professional interpersonal and customer service skills adaptable to a diverse range of individuals.
Skilled in reading, understanding, and applying statutes and legal procedures/terminology.
Effective written communication skills to prepare reports, memos, and letters.
Strong attention to detail ensuring accuracy of work.
Ability to efficiently organize and prioritize work to process court documents in a timely manner.
Ability to work in a highly structured and fast-paced environment.
Ability to quickly and positively adapt to frequent changes.
Ability to show initiative.
Must be dependable.
Skilled in operation and use of office equipment.
The essential functions of the job typically require: sitting, stooping, kneeling, standing, walking, talking, hearing, seeing, feeling, reaching, and fingering requirements or other reasonable methods that accommodate an individual in completing the essential functions of the job.
Employee may be subject to some limited travel in the performance of the job.
Physical requirements can typically be characterized as Light: Work involves exerting up to 20 lbs. of force occasionally, and/or up to 10 lbs. frequently, and/or a negligible amount of force constantly to move objects.
Deputy Court Clerk
The Deputy Court Clerk is an officer of the City of Coppell Municipal Court, responsible for the administration and fiscal aspects related to the entry and disposition of all matters before the City of Coppell Municipal Court. This position requires frequent contact with the public.
This employee will process all funds and will respond to most inquiries from the general public related to matters to the Municipal Court system. The Deputy Court Clerk will have direct contact with defendants in non-contested cases and will prepare all paperwork related to trial administration. Regular attendance is essential to meet the needs of the public.
Essential Job Functions
Prepare and process required legal and financial paperwork, file materials, and correspondence related to case intake and disposition.
Arrange court dates and coordinate the scheduling and rescheduling of cases.
Prepare court dockets; distribute copies of relevant documents to all involved parties.
Perform extensive data entry such as entering tickets/sworn complaints, importing citations, scanning documents to case files.
Monitor case progress in regard to deadlines set.
Process all correspondence directed to the Court, greet visitors, assist defendants, and answer/screen all telephone calls.
Post daily payments, balance cash drawer, and prepare daily bank deposits.
Prepare and process all paperwork pertaining to the issuance of a capias or capias pro fine warrants.
Perform periodic duties related to contested and non-contested case docket, includes complaint preparation and tasks related to empanelling jurors.
Work within City's policies and procedures, including the City's positive commitment to diversity.
Perform all other duties as assigned or requested.
City of Coppell Core Competencies
Knowledge and ability to correctly apply professional/specialized expertise; skillfully manage information; properly use tools, equipment and technology; effectively allocate resources; proactively identify and resolve issues; consistently make sound decisions; correctly execute policy processes and procedures; strictly adhere to/enforce safety polices; consistently produce quality results; proactively plan and organize; consistently provide exceptional customer service.
Motivation of Self & Others: We demonstrate a core desire to serve the Public and the Organization through our commitment, passion, initiative and drive.
Leadership of Self & Others: We motivate, inspire and influence others to strive towards excellence by being participatory, positive, accountable, team focused, influential in goal achievement, and empowering.
Service –Oriented: We behave in a friendly and professional manner centering on a desire to address the needs of internal and external customers while respecting their rights and dignity by being people-oriented, helpful, understanding and compassionate.
Trustworthy: We earn the confidence of others by demonstrating both the character and the competence to fulfill our obligations with both integrity and honesty along with ethical, credible behavior.
Relational: We establish trust, cooperation, mutual respect and support with an objective to improve relationships by valuing diversity and being diplomatic/tactful, cooperative, empathetic, broadminded, flexible, respectful and compassionate/caring.
Communication: We exchange information and ideas in a manner which results in mutually supported decisions for the greater good by sharing thoughts & feelings, and through persuasiveness, assertiveness, empathic listening, conflict resolution and deliberating/debating.
Emotional Maturity: We demonstrate the ability to manage and monitor our emotions and to assess the emotional state of others by understanding stress management, balance and consistency.
Development of Self & Others: We are committed to improving the knowledge, skills, personal qualifications and performance of ourselves and others through coaching, counseling/discipline, delegation and self-development.
Organizational Awareness: We are aware of the Organization's structure and culture for how we do business by understanding organizational structure, departmental impact on organization, interdepartmental relations, organizational culture, organizational development and leadership style.
Global Awareness: We stay informed of issues and trends that may impact the Organization by understanding intergovernmental relations, political awareness, and media/public relations.
Community Awareness: We have a sense of the community's culture and its impact on service delivery by understanding purpose of service, citizen/stakeholder expectations, demographics and branding.
Professional Insight: We thoroughly understand our particular professions and apply the principles and ethics required in the professions' service delivery by applying principles, professional ethics and by understanding futuring/profession trends, legal implications and resource planning.
Innovation: We successfully implement ideas that improve and/or add value to service delivery through creative thinking, risk taking, continuous improvement and by being quality minded and a change agent.
Critical Thinking: We actively and skillfully conceptualize, apply, analyze, synthesize, and evaluate information to reach a sound answer or conclusion by understanding issue/problem identification, analysis, consequences, and by balancing decision factors.
Visioning: We understand the future direction of the Organization and understand the efforts and processes needed to achieve it through goal setting and by following the mission/values.
This employee must posses a high school diploma or equivalent education. Two (2) years of experience dealing with the public/customer service, data entry, cash handling, and preparing deposits on a daily basis.
Proven customer service skills and responsible work history are a must for this position. Two (2) years of recent Texas Municipal Court experience. Certified Court Clerk Level I (CCCI) preferred, or ability to obtain within two (2) years of hire. Additional experience, some college coursework and bilingualism are preferred.
The Deputy Court Clerk must be able to effectively handle customers of the court in an efficient and courteous manner. The individual must also be able to use a variety of common office equipment including personal computers, ten-key adding machines, telephones, fax machines, copy machines, and the ability to manually document all Municipal Court data.
The employee must be able to communicate orally and in writing with members of various City departments, attorneys and the general public.
This position also requires the ability to meet deadlines related to court and trial appearances and filing dates, including daily posting requirements. The ability to assess situations, remain calm and react appropriately is also necessary.
In order to successfully perform the daily tasks of this position, the employee needs to be able to: lift and carry various objects and equipment weighing up to 40 pounds for a distance up to 10 feet; exert a pull/push force up to 40 pounds; and employ various static and dynamic postures such as standing, walking, forward and overhead reaching, handling (gripping & grasping), fingering, turning, talking, hearing, near and far acuity, depth perception, peripheral and color vision, sitting, squatting, kneeling, bending, stooping, twisting, balancing, climbing ladder/stairs, and bending.
This position requires a working knowledge of Municipal Court operations, policies and procedures. This person must be familiar with legal definitions and terminology, and with the preparation and processing of court documents. Knowledge of computers and software applications as well as cash handling practices and processes are required by this position.
The Deputy Court Clerk performs the vast majority of work in an indoor work environment. Due to the function of Municipal court, customers may be difficult and hostile at times.
This position provides a diverse work environment and is often busy and hectic. Some customers may be non-English speaking.
Assistant Court Supervisor - Superior Court Of California
Implement and interpret policies and procedures.
Provide assistance on difficult, technical and specialized matters.
Assist the supervisor with personnel matters including but not limited to timekeeping, evaluations and disciplinary actions.
Temporarily act as the supervisor in the supervisor's absence.
Perform other related tasks as required.
DISTINGUISHING CHARACTERISTICS This classification is intended to be a training position for those interested in becoming supervisors in the future, but is not part of an automatic progression from the Deputy Court Clerk or Courtroom Clerk series.
It is distinguished from the Deputy Court ClerkSpecialist in that it is included in and participates in a variety of personnel matters with the Court Supervisor.
It is distinguished from Court Supervisor in that it does not have final authority in personnel matters.
Examples Of Duties:
Duties may include, but are not limited to, the following: Assist in the supervision, direction and review of the staff and functions of a major work unit or combination of small to mid-sized units of the Court.
Organize and coordinate division/unit functions, often reprioritizing multiple times in one day based on business needs.
Serve as a resource for staff on technical procedures as well as administrative and personnel policies and procedures.
Troubleshoot and assist staff with difficult transactions.
Monitor and modify workload distribution as needed.
Assist with the selection and training of staff assigned to the division.
Provide input to the supervisor for evaluations anddisciplinary actions; participate in the process with the supervisor and employee.
Determine work schedules, authorize timesheets for payment.
Provide technical assistance to staff; review reports, forms, complaints, cases and other documents to ensure completeness and accuracy; correct discrepancies.
Answer inquiries, provide information and resolve complaints from the public regarding court activities; assist the public, attorneys, plaintiffs and defendants in explaining legal procedures and functions of the Court.
Perform complex, technical, difficult and/or specialized office and/or courtroom support work.
Assist with the development, recommendation and implementation of improved operating procedures, forms and work processes.
Research and compile operational and statistical data and information from varied sources; maintain records and prepare periodic reports.
Participate on and/or lead special project teams related to assignment and /or across divisions.
Perform other related duties as assigned.
Qualifications: Knowledge of: Legal terminology related to divisional assignment.
Principles of organization for own work as well as work of the entire work unit.
Principles of effective training including some knowledge of different adult learning styles.
Organization, operations and procedures of the San Mateo Superior Court.
Court procedures, codes, processes and terminology as related to assignment.
Principles and practices of office administration.
Standard business correspondence.
Correct English usage, including grammar, spelling and punctuation.
Computer systems and application in a business setting.
Skill/Ability to: Organize, prioritize and coordinate functions and activities specific to the assignment.
Act quickly to reprioritize division/unit work or functions multiple times in one day based on the business needs.
Learn and apply the principles of supervision.
Exercise leadership skills in support of the Court's mission and goals.
Interpret and apply rules, policies and procedures.
Develop and implement appropriate support procedures and systems.
Analyze and resolve varied office administrative and interactive problems related to legal or procedural issues.
Effectively train staff on policies, procedures and court processes.
Deal effectively with the public, justice partners and others in difficult situations always maintaining a positive public image.
Establish and maintain effective relationships with those contacted in the course of work.
Operate standard office equipment, including a computer, copier, fax machine, typewriter, calculator, telephone and cash register.
Understand and use computer systems and programs as appropriate for assignment.
Communicate effectively both orally and in writing.
Education and Experience:
Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying.
A typical way to qualify is: Graduation from High School or completion of GED program; some higher education preferred.
At least two years of increasing responsible experience performing a variety of legal office support duties; preferred experience of one year in a lead or senior position in the court.
OTHER NECESSARY REQUIREMENTS: Physical Demands:
Work at a computer terminal for extended periods of time.
Sit or stand often for long periods of time.
Stoop and reach above shoulder level.
Bend, lift and carry items weighing up to 25 pounds.
Work in a fast-paced environment.
Normal manual dexterity and eye-hand coordination.
Repetitive use of hands and arms.
Corrected hearing and vision to normal range.
Use of office equipment, including computer, telephone, calculator, copiers, and fax.
Working Conditions: The work environment is generally clean inside buildings with limited exposure to dust, fumes, odors, and noise.
A video display terminal is used on a daily basis.
Incumbent will be working under sometimes difficult and stressful conditions, with frequent deadlines and expectation to produce high quality work under time constraints.
Periodic, regular, and/or occasional contact with employees in other court divisions, government agencies, the public and/or vendors that requires the ability to converse and respond appropriately to inquiries and requests.
The ability to work independently as well as closely with others is required.
Application/Examination: Departmental Promotional Only.
Only current employees in the San Mateo County Superior Court with at least six months (1040 hours) of continuous service in a permanent, probationary, or term position prior to the final filing date may apply.
This recruitment is being conducted in collaboration with the County of San Mateo.
Responses to the supplemental questions must be submitted in addition toour regular employment application form.
A resume will not be accepted as a substitute for the required employment application and supplemental questionnaire.
The examination process will consist of an application screening (pass/fail) based on the candidate's application and responses to the supplemental questions.
Candidates who pass the application screening will be invited to a panel interview (weight: 100%). Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations, or further evaluation of work experience may be conducted to group applicants by level of qualification.
Applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination.
All examinations will be given in San Mateo County, California, and applicants must participate at their own expense.
IMPORTANT : Applications for this position will only be accepted online.
If you are currently on the County's website, you may click the "Apply Online" button above or below.
If you are not on the County's website, please go to to apply.
Online applications must be received by the Human Resources Department before midnight on the final filing date.
TENTATIVE RECRUITMENT SCHEDULE Final Date for Filing: July 25, 2018 by 11:59 PM Application Screening: Week of July 30, 2018 Panel Interview:
TBD The Superior Court of California, County of San Mateo is an Equal Opportunity Employer, and weencourage applications from candidates who will contribute to our diversity.
Please note: Although the County is conducting the recruitment with the Superior Court, this position is not a County position.
Analyst: Lillian Lilles(071118) (Assistant Court Supervisor - X023) Application Instructions To learn more about the position and/or to apply, please click the link below.
If link is not available, please read the information above for detailed instructions on how to apply.
Closing Date/Time: Wed.
07/25/18 11:59 PM Pacific Time
Court Security-Open Until Filled
Patrols and provides security and crime prevention in and around the court; provides safety to the court staff and the public.
Essential Duties and Responsibilities
The following are not all inclusive and other duties may be assigned.
01 Maintains security by controlling access to the Courthouse. Operates electronic metal detection equipment both walk through and handheld. Conducts inspection and search as necessary of objects and persons attempting entry into the courthouse within the legal limits of the law or judicial order of the court.
02 Maintains high visibility in and around the courthouse to prevent unlawful behavior or actions. Patrols hallways and courts. Does security checks of the building for instruments, devices and weapons.
03 Responds to disturbances and medical crisis, responds to facility mechanical failure, fire and natural disaster impacting the building and surrounding area.
04 Responds to the needs of the court and directions of the judges in the quieting, removal and arrest of persons and detention of persons pending law enforcement arrival.
05 Prepares reports regarding security incidents or actions taken, maintains written record of activities and prepares reports as necessary.
06 Develops and maintains proficiency in the use of a variety of equipment associated with the security of the courthouse.
07 Informs the public and answers inquiries regarding directions, appropriate department, and other general assistance.
08 May provide escort of court personnel and jury members as deemed necessary.
09 Is an employee of the Sheriff, appointed as a special deputy and answers to any Sheriff member of a higher rank, but may respond to request of the court as appropriate.
10 Carries out all lawful orders of the court.
11 Must qualify with firearms pursuant to Sheriff's Office Policy.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
High school or GED certificate, age 21, no criminal history that involves serious misdemeanors, felonies or extensive driving record. Prior law enforcement experience is preferred.
Certificates, Licenses, Registrations
01 Oregon Driver's License
02 First Aid Certification
03 CPR Certification
Qualify with Firearms
This position is part-time. The normal work schedule is 19 hours per week; exact schedules are assigned by the Sheriff. It is the attendance standard of the employer that all employees be present and on time each shift they are scheduled to work.
Klamath County enforces a drug free work place. Successful applicants may be required to submit to drug testing
Applicants cannot have a criminal history involving serious misdemeanors or felonies; background checks will be conducted.
Usms – Court Security Officer
Under the supervision of the Contract Manager, this position supports the Security of the US Judicial complex, and the safety of the Judicial family and the general public utilizing the US Courts. The Court Security Officer (CSO) will observe and report activities and incidents at assigned locations, providing for the security and safety of client property, visitors, and personnel. The officer preserves order and may act to enforce regulations and directives for the site pertaining to personnel, visitors, and premises. The CSO is responsible for ensuring the safety of federal courts and court employees against unauthorized, illegal and potentially life-threatening activities. At a minimum, CSOs are required to perform the following functions:
Entrance Control, Roving Patrol, Stationary Patrol Assignments, Escort Duties, Garage Parking and Pedestrian Control, Law and Order, Reports and Records, Court Attendance, Preserve Order, Lost and Found
Minimum of a GED/High School Diploma.
At least three calendar years of verifiable experience as a certified law enforcement officer or its military equivalency; all three years must have occurred within the last seven years. The experience must have included general arrest authority.
Must have completed or graduated from certified Federal, state, county, local or military law enforcement training academy and able to provide certification as proof.
Ability to use computers and Microsoft office (Excel, Word, etc.), monitor security cameras, and send and receive email using MS Outlook.
Must be a US Citizen with valid Social Security Card; birth certificate; 21 years of age;
Due to the nature of the position, the CSO must be fluent in speaking, reading, and writing English.
Ability to follow established procedures and policies. Post orders to include enforcement of client/company rules, policies, and/or regulations.
Must possess excellent attention to detail, good verbal and written communications, including legible report writing.
Ability to provide excellent Customer Service.
Ability to analyze and produce course of action reporting and escalate issues to management in typical and crisis situations.
Ability to work independently or as part of a small group to resolve urgent issues, process orientated with high attention to detail, and triage a problem quickly providing precise/clear information while working under minimum supervision.
Ability to perform essential functions of the position which may include long periods of sitting, walking, standing, climbing stairs, or driving with or without reasonable accommodations.
Ability to see, hear, and smell in order to respond to alarms and detect emergency situations.
Must be reliable and have a strong work ethic.
Must have a valid driver's license from state of residency and a safe driving record for the past five years
Must be able to pass a background and credit check covering the last 10 years and pass a drug screening due to the nature of the position.
Must meet and maintain medical standards as specified by the United States Marshal Service (USMS); the physical demands are based on the contract and must be met by an employee to successfully perform the essential functions of this job.
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