Director Records Management Job Description Sample
Development Operations Manager- Records And Information Management
Evaluates the resourcing levels in partnership with FSP to ensure appropriate distribution and accountability for delivery of the portfolio demands
Oversees the quality and integrity of the TMF at a cross functional level to ensure regulatory requirements are met
Develop and review TMF Quality, Timeliness and Completeness metrics to monitor performance against targets to ensure Key Performance Indicators (KPIs) are being met and productivity is aligned with senior leadership and regulatory authority expectations.
Collaborates with cross functional stakeholders to ensure timely and accurate submission of TMF documents.
Participates in Clinical Study Team (CST) meetings, as needed, to drive effective decision making regarding TMF documentation.
Identification and resolution of issues through oversight of TMF via TMF health diagnostic tools.
Actively identify continuous improvement opportunities to enhance TMF health through process and metrics analysis.
Reviews document quality data and audit outputs to identify trends across the study/program to ensure TMF quality.
Apply lessons learned to continuous improvement of documentation management practices within a program and Business Process Improvements (BPIs), as applicable.
Develops and assists with the implementation of the Trial Master File specifications (expected document list) based on the phase of the study.
Ensures consistent use of standardized processes and technologies across programs.
Serve as point of contact for internal and external audits of TMF related processes and activities.
Ensure consistency in vendor specifications and efficient utilization of appropriate vendors to achieve and maintain standardization and efficiency across programs.
Serve as TMF point of contact for regulatory inspections and audits, leading SWAT teams for inspection readiness and providing responses to regulatory authorities with regard to documentation management activities for inspections, audits, regulatory submission issues, and clinical trial defense.
- Serve as point of contact for Merger, Acquisition, Divestiture, and Out-licensing (MADO) activities.
Doctorate degree OR Master's degree and 3 years of Scientific or Clinical experience OR Bachelor's degree and 5 years of Scientific or Clinical experience OR Associate's degree and 10 years of Scientific or Clinical experience OR High school diploma / GED and 12 years of Scientific or Clinical experience
+ 5+ years Clinical Documentation Management and industry experience (e.g. CTA/CRA/Study Manager) in order to have a thorough understanding of the processes associated with the conduct of clinical trials and document management operations
Project management, resource management, administrative, and technical capabilities, as well as, effective verbal and written communication skills in relating to colleagues and associates both inside and outside the organization
Experience supporting GCP inspections (e.g., FDA, PMDA, EMA, MHRA)
Prior eTMF experience (e.g., Documentum, Veeva Vault eTMF, Wingspan)
Experience of managing complex projects across multiple countries and time zones
Ability to determine requirements and translate requirements to multiple support functions, inclusive of vendor support network
Ability to provide compliance and quality oversight of Amgen TMF process through analytical and critical thinking abilities to ensure consistent application of global TMF oversight process
Ability to analyze complex situations, develop multiple options/solutions within regulatory guidance
Strong change management skills and conflict resolution skills are essential. Ability to remain focused in high-stress situations
Strong background in provision of high levels of customer service
Ability to work globally to collaborate with global team for shared vision/goals, inclusive of worldwide vendor support network.
Ability to work independent, within a broad regulatory framework.
A passion for quality and compliance Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.
Records Management Technician
Fidelity Partners is a leading national healthcare support services company specializing in the Medical Staffing, Executive Search, and Outplacement of medical professionals for both premier private sector clients and in support of our military and government clients. We are committed to the highest levels of professional and ethical service in the market today and work to cultivate long-term relationships. We have a reputation built on integrity, an expert knowledge of the medical industry and attention to individual client and employee needs.
We are currently accepting qualified applications for a Records Management Technician to support one of our Government clients at Aberdeen, MD.
- The Records Management Technician shall support the Records Manager in examining and evaluating the current records management program to develop new or improved methods for efficient handling, protecting, and disposing of federal records and information interfacing with Army Materiel Command (AMC) Department of Army, Department of Defense, contractors, National Archives and Records Administration (NARA) and/or other government activities/agencies involved in records management programs.
- The Records Management Technician shall support the development of policies regarding destruction and archiving activities of physical and electronic records.
- Create Records destruction logs and submit them to the Records Manager for review and approval.
- Coordinate off-site storage activities
- The Records Management Technician shall directly support the Records Manager and provide support to the ARL Directorate Records Coordinators with creating and approving the Official Records List in the Army Records Information Management System (ARIMS). The Contractor shall support the Records Manager with the bi-annual update to the ARL Pamphlet 25-56, Office Symbols, as applicable.
- Shall support the Records Manager with developing an internal inspection schedule and pre-inspection checklist. The contractor shall accompany the Records Manager during inspections and document the findings. The Contractor shall support the Records Coordinators with remediation efforts.
- Shall develop a notification template to provide to the Records Coordinators notifying them of their scheduled inspection date(s). The notification template shall include procedures for notifying their chain of command.
- Shall develop a template to be used for the required periodic review of internal ARL policies and forms.
- Shall support the Records Manager with researching a viable solution for Electronic Laboratory Notebooks.
- Shall support the Records Manager develop standard operating procedure (SOP) for Record Coordinators.
- Shall support the Records Manager identify an appropriate tool for preserving electronic records.
- Shall support with developing a desk-side reference manual for Records Coordinators and end-users.
- Shall support the Records Manager with prescribing regulations in forms.
- Shall support the Record Manager with performing a full review of ARL policies and developing a schedule for proponent validation and revision.
- Shall support in maintaining an update log to meet the regulation requirement of reviewing publications every 18 months.
- Shall support the Records Manager with researching the Electronic Capture and Storage (ECS) features in ARIMS and developing an implementation plan for ARL.
- Shall support the Records Manager with developing a three (3) year program evaluation cycle of all Directors to be evaluated in accordance with the requirements of AR 25-1 and shall provide the schedule annual to all ARL Records Coordinators.
- Shall support the Record Manager to ensure each Directorate periodically evaluates its records management program relating to records creation and recordkeeping requirements, maintenance and use of records dispositions.
- Shall support the Records Manager to ensure all ARL Directorates maintain and manage their records. The Contractor shall support the Records Manager develop policy and procedures for ARL records management program. Coordinate as appropriate and obtain the ARL Director approval.
- Shall support the Record Manager identify appropriate computer-based workforce training. Customize the training if necessary for the ARL environment. Coordinate to post the training in Total Employment Development (TED) system.
- Shall support the Records Manager with developing the responses to AMC and RDECOM taskers.
- Shall provide reports to the Records Manager for review, approval and distribution, as needed.
- Shall work on special projects, assigned by the Records Manager or as needed by other members of the Records Management team.
- Provides on-the-job training to other contractor personnel.
- Bachelor's degree and one (1) year specialized experience; or three (3) years of specialized experience.
- Experience with official filing systems
- Experience using Records Information Management Systems
- Experience in using Microsoft Office Suite, specifically Power Point, Excel, and Word
- Knowledge of grammar, spelling, capitalization, and punctuation
THIS JOB DESCRIPTION MAY CHANGE DURING THE PERIOD OF PERFORMANCE VIA A MODIFICATION TO YOUR OFFER LETTER
Interested candidates may apply at email@example.com or fax resumes to 210-568-4518.
Sr Administrative Clerk - Records Management - Fac Mgt Finance
Sr Administrative Clerk
Fac Mgt Finance
United States, Texas, Houston, Houston (TX Med Ctr) at https://mdanderson.referrals.selectminds.com/jobs/11893/other-jobs-matching/location-only Admin/Clerical Support at http://mdanderson.referrals.selectminds.com/landingpages/adminclerical-support-opportunities-at-md-anderson-cancer-center-8 Facilities Management 710410 Requisition #: 115875 Ideal candidate will have experience in records retention and records management. Salary Range: $25,600 - $32,000 - $38,400 Provides specialized skills and knowledge with respect to managing financial transaction records related to design and construction projects.
Maintains electronic and physical databases of financial records and responds to requests for archived records. Performs a wide variety of complex and confidential duties requiring strong attention to detail. Provides clerical support to the Director of Facilities Contract & Project Financial Services, and Finance department staff as needed.
Document/File Maintenance and Compliance : Scan, image, organize and maintain high-quality documents, adhering to the divisional and institutional document life cycle procedures. Provides post-scanning quality assurance to ensure batches are complete, organized, accurate, and of a high quality.
Archives inactive records in accordance with the records retention schedule. Receive and process requests for documents from auditors, employees or others and maintain the requests via tracking logs. Documents will include, but not necessarily limited to: contracts, design services proposals and approvals, construction change orders, project funding documents, invoices, requisitions and purchase orders. Process Requests for Information (RFI) from employees or clients and maintain the requests via tracking logs.
Administrative Support to Department Staff : Provides administrative support to the Facilities Finance staff, as well as the Director of Facilities Contract & Project Financial Services by scheduling team meetings, creating agendas, transcribing meeting minutes, and assisting with calendar management as needed. Trains and mentors employees on records management procedures and policies, which include document retention, retrieval, destruction, and disaster recovery. Assess problems in the record management process to ensure effective operation, and propose methods and/or procedures for improving document management system. Control the retrieval of documents and assist with file migrations and audits. Other duties as assigned. Required: High school graduate or equivalent. Five years of experience in general office or administrative capacity. Must pass pre-employment skills a test as required and administered by Human Resources Preferred: Associate’s degree, or at least two years of college-level courses. Five years of experience in general office or administrative capacity with a strong background in records retention and management. It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html
Records Management Specialist
- Duties Help
Summary Civilian employees serve a vital role in supporting the Army mission
. They provide the skills that are not readily available in the military, but crucial to support military operations. The Army integrates the talents and skills of its military and civilian members to form a Total Army.
About the Position: This position is with the U.S. Army Communications Electronics Command, Information Systems Engineering Command, Mission Support Directorate, located at Fort Huachuca, AZ.
Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. * U.S. Army Communications Electronics Command, Information Systems Engineering Command, Mission Support Directorate employees with competitive status within the local commuting area. Learn more about this agency
Responsibilities As a Records Management Specialist
, GS-0301-12, you will:
Plan, coordinate, and accomplish a wide variety of administrative functions involving the conduct and analysis of studies/surveys and implementation of administrative policies and procedures.
Serve as the Records Manager, Freedom of Information Act Officer, and Privacy Act Officer. Develop, analyze, evaluate, advise on and oversee the operation for the information mission area of records management program, office symbols, Freedom of Information Act, Privacy Act, and Personally Identifiable Information Programs.
Assist and provide advisory services to Information Systems Engineering Command managers and employees in executing their performance management responsibilities.
Serve as Internal Control Administrator.
Travel Required Not required
Supervisory status No
Who May Apply
This job is open to
… Current Civilian Employees of the Organization (USAISEC) Questions? This job is open to 1 group. * #### Job family (Series) 0301 Miscellaneous Administration And Program
Command And Control Officers
Officers, Command And Control
Conditions of Employment
- Must obtain and maintain Secret Security Clearance.
* Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration.
You will be required to provide proof of U.S. Citizenship.
Two year trial/probationary period may be required.
Direct deposit of pay is required.
Must obtain and maintain Secret Security Clearance.
Qualifications In order to qualify
, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. Specialized experience is defined as one year of experience which should have included planning, coordinating, and accomplishing a wide variety of administrative functions. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-11). You will be evaluated on the basis of your level of competency in the following areas:
Writing Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-11). ### Education Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this position, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted.
Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.
This is a Career Program (CP) 57 position.
Salary includes applicable locality pay or Local Market Supplement. Read more
How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above
. Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement. If you are minimally qualified, your résumé and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If, after reviewing your résumé and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility. You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process. If selected, you may be required to provide supporting documentation. Read more
Background checks and security clearance
Security clearance Secret
- Required Documents Help
Required Documents The documents you are required to submit vary based on the authority you are using to apply
(i.e., applying as a veteran, applying as a current permanent Federal employee, applying as a reinstatement, etc). Please review the following links to see which documents you need to provide to prove your eligibility to apply: Applicant Merit Checklist and Proof of Eligibility. As described above, your complete application includes your resume, your responses to the online questionnaire, and documents which prove your eligibility to apply. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further. 1. Your resume: * Your resume may be submitted in any format and must support the specialized experience described in this announcement.
If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy.
For qualifications determinations your resume must contain hours worked per week and the dates of employment (i.e., HRS per week and month/year to month/year or month/year to present). If your resume does not contain this information, your application will be marked as incomplete and you will not receive consideration for this position.
For additional information see: What to include in your resume. 2. Other
supporting documents: * Cover Letter, optional
- Most recent Performance Appraisal, if applicable *
Proof of Eligibility to Apply:
Your application must include the documents which
prove you are eligible to apply for the vacancy. The Proof of Eligibility document describes authorities commonly used in merit promotion recruitment and what document(s) are required to prove you meet the requirements of the authority. You must meet the requirements of at least one of the authorities listed in the
Who May Apply section above to receive further consideration. * Time-in-grade documentation:If you are applying for a higher grade and your SF-50 has an effective date within the past year, it may not clearly demonstrate you meet the one year time-in-grade requirement so you will need to provide an SF-50 which clearly demonstrates you meet the time-in-grade requirements (examples of appropriate SF-50s include Promotions, Within-grade Grade/Range Increases, and SF-50s with an effective date more than one year old). NOTE: Documents submitted as part of the application package, to include supplemental documents, may be shared beyond the Human Resources Office. Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove another person's personal information before you submit your application. You may be asked to provide an un-sanitized version of the documents if you are selected to confirm your eligibility.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
- Benefits Help
Benefits A career with the U
.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.
- How to Apply Help
How to Apply To apply for this position
, you must complete the online questionnaire and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (EST) on 01/22/2018 to receive consideration.
- To begin, click
Applyto access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application (https://apply.usastaffing.gov/ViewQuestionnaire/10112049).
Follow the prompts to select your résumé and/or other supporting documentsto be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and
click to continue with the application process.
You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete. * It is your responsibility to verify that your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date. Uploaded documents may take up to one hour to clear the virus scan.
Additional information on how to complete the online application process and submit your online application may be found on the USA Staffing Applicant Resource Center. To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/. If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application. Read more
Agency contact information
Army Applicant Help Desk
(000)000-0000 ##### Email USARMY.APG.CHRA-NE.MBX.APPLICANTHELP@MAIL.MIL ##### Address EJ-APF-W248AA USA INFO SYS ENGR COMD DO NOT MAIL Fort Huachuca, AZ US Learn more about this agency
Next steps If you provided an email address
, you will receive an email message acknowledging receipt of your application. Your application package will be used to determine your eligibility, qualifications, and quality ranking for this position. If you are determined to be ineligible or not qualified, your application will receive no further consideration. Read more
- Fair & Transparent
& Transparent The Federal hiring process is setup to be fair and transparent. Please read the following guidance.
Equal Employment Opportunity Policy The United States Government does not discriminate in employment on the basis of race
, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.
- Equal Employment Opportunity (EEO) for federal employees & job applicants Read more
Reasonable Accommodation Policy Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate
. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits. Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:
An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events. You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis. Learn more about disability employment and reasonable accommodations or how to contact an agency. Read more
Legal and regulatory guidance
Social security number request
Signature and false statements
New employee probationary period This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/488361800. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered. Open & closing dates: 01/16/2018 to 01/22/2018 Salary: $73,884 to $96,049 per year
Pay scale & grade:* GS 12 Work schedule: Full-Time
Appointment type:* Permanent
C4- Electronic Records Management (Erm) Technician - Mid
SMS is a fast growing, veteran-owned business that's has supported Federal Government's IT initiatives for over four decades. We work side-by-side with our Federal clients as a trusted, long-term partner to offer innovative advice and leadership to solve their most pressing and complex problems. We orchestrate people, strategies, technologies and best-of-breed business processes. The SMS advantage in management and technology consulting includes deep domain expertise in complex networking design and unifying communities of interest. We have strong capabilities in design & build, planning, governance, quality management, security, analytics, virtualization, operations and business process improvement. For 40 years, SMS has brought customer satisfaction to Federal clients and formed lasting alliances with leading technology companies and talented small businesses to deliver joint, leading-edge, cost-effective services and products. Submit your resume today! This position will support records-related IT projects including the electronic record-keeping system replacement, serve as the ERM system administrator, support the record-keeping system administrator, and support Gov't initiatives.
Act as an Information Technology liaison for various records-related projects
Support Gov't initiatives
Perform QC of electronic records metadata before upload to the record-keeping system
Accurately perform quality checks of identified data and collections in the record-keeping system
Ensure quality and consistency of records and metadata maintained across multiple databases
Create and maintain electronic records according to established procedures and Government regulations
Protect sensitive information from unauthorized disclosure according to Government regulations and guidance
Identify and resolve problems related to normal job duties; suggest and implement process improvements related to position and/or department
Attend required training and keep current necessary qualifications related job duties
Ensure protection of Government equipment and property
Work with business units to gain an understanding of how information and data is used to assist with information governance program development
Perform other duties as assigned.
Three to eight years of experience in a Government environment. Education High school diploma SMS is an Equal Opportunity Employer. SMS is a veteran-owned network integrator established in 1976. With an employee retention rate averaging over 5 years, our ability to hire quality people and retain them in a rapidly evolving IT market proves why we are a world-class information technology company. At SMS, we place a high value on quality of service, customer satisfaction, and best-of-breed policies and practices. As a result, SMS is proud to be ISO 9001:2008 Registered and a CMMI Level 3 certified company, ensuring that we continue to meet and exceed the expectations of our customers, partners and employees. ID: 2018-1867 Required / Preferred Certifications: SEC+ CE Experience Level: Mid-level 8140 (Formerly 8570) Compliance: IAT 2 External Company Name: SMS Data Products Group, Inc. External Company URL: www.sms.com
Health Information Management Representative - Urology Him, Medical Records
Health Information Management Representative - Urology HIM, Medical Records Heritage Healthcare Requisition # R263725
VALUES EXPECTATIONS: Employees share the mission of the Sisters of St. Joseph of Orange and continue a tradition of excellence and dedication to help heal all we touch.
Four core values described in the statement, A Commitment to Values, are the guiding principles in all aspects of our work. Each of us is committed to these values and works to make them present in our relationships with each other and with those we serve.
FUNCTION: Under the immediate supervision of the Clinic Manager, the Assoc. HIM Quality Assurance Rep assists with maintaining a smooth operation of the Health Information Management (HIM) department by filing loose papers into records, pulling/refiling records, preparing records for patient appointments, delivering records, answering telephones, addressing requests for information, invoicing for record copy fees and posting of payments, tracking all record requests for status and documenting completion of request, maintaining both on and off site paper charts in coordination with the EMR system, and other duties as assigned.
SKILLS REQUIRED: • Ability to read and interpret documents, instructions and manuals. • Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. • Ability to apply critical thinking to situations involving several concrete variables in standardized and non-standardized situations. • Ability to work with all hospital personnel, including physicians and public. • Ability to deal effectively with conflict. • Ability to maintain the confidentiality of patient medical records.
JOB QUALIFICATIONS: Education: High School graduate or certified equivalency (GED) required.
Experience: One year medical record or related health care experience required. Training/
Knowledge of computer systems including terminal digit filing.
Critical thinking and analytical skills as well as written & verbal communication skills. Excellent organization and prioritization skills required. Licensure: None required.
RELATIONSHIPS: • Reports and is directly accountable to the Clinic Manager or Clinic Administrator.
ENVIRONMENTAL AND WORKING CONDITIONS: The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
Standing & Walking: Employment activities include sitting, standing and walking. These activities, to various degrees, extend through all work activities.
Standing and walking are completed occasionally to frequently throughout the work shift. Sitting: Employment activities require the employee to continuously and repetitively sit. Activity, Dexterity, and Movement:
While performing the duties of this job, the employee is frequently required to use hands to finger, handle or feel objects, tools or controls. The employee frequently is required to reach with hands and arms. Kneeling, crouching, stooping and crawling are required on an occasional basis.
Lifting and Carrying: The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 20 pounds. Other Senses:
Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus. The employee is frequently required to communicate (talk and hear). Emotional & Psychological: This position involves emotional stress related to any or all of the following:
The meeting of strict timelines, attention to detail, workflow fluctuations, and dealing with agitated or angry individuals. Exposures: Private office in an acute care setting. Movement throughout hospital departments is required.
While performing the duties of this job, the employee would rarely be exposed to fumes or airborne particles, toxic or caustic chemicals, and risk of exposure to x-rays and radiation. Direct patient care involving contact with blood borne and airborne pathogens may occur very rarely. Moderate noise level.
Joseph Heritage Healthcare (SJHH) is one of California's most respected medical groups. With over 3,000 employees and 75 locations throughout California, including, Northern California, Orange County, High Desert and Los Angeles County, SJHH has been continually recognized as a leader in quality, customer service and information technology. This kind of success is the result of team work, a commitment to excellence and a strong adherence to the organization's mission, vision and values.
Joseph Heritage Healthcare (SJHH) provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, St. Joseph Heritage Healthcare (SJHH) complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Technical Writer/ Records Management - Dod Secret Or Higher Required
Clearance Level Must Currently Possess:
Clearance Level Must Be Able to Obtain:
DHS EOD Job Family: Communications & Creative Services
The coordinated terrorist attacks on the morning of September 11, 2001 forever impacted the course of history and the American way of life. Those attacks resulted in the creation of the Transportation Security Administration (TSA), designed to prevent similar attacks from occurring in the future. Imagine: A network built to protect 695 million airline travelers and screen 1.5 billion checked bags every year. This network spans more than 700 sites across the world. Now imagine this: You get to help ensure it remains secure. CSRA supports the TSA, the leading Counterterrorism Agency for the US Government, by managing its worldwide IT environment. Our day-to-day mission is to provide that support in such a way that TSA can protect every single one of those 695 million people equally well, thus protecting our transportation infrastructure and ensuring freedom of movement for people and commerce. Currently, we are seeking a Technical Writer / Records Manager
in Arlington, VA . The selected candidate must be able to obtain government security clearance, per contract requirements (Clearance Level: Secret). So what is required of a Technical Writer / Records Manager on a day-to-day basis? There are many tasks and responsibilities, such as:
Provide technical writing services to directorates within the program for a range of documentation, including but not limited to: SOPs, Policies & Procedures, and client-facing documentation.
Maintain all program records and documentation in Records Information Center.
Prepare presentations and handle sensitive information and program reports.
Responsible for documenting meeting notes and subsequent actions items captured during business and client meetings.
Manage project files and archive program deliverables, project proposals, and project artifacts.
Ability to set up meeting room, audio/visual equipment, and operate phone system for meetings.
Facilitate business meetings and record meeting minutes. Is this job the next step in your career? Are you ready to take the leap and help ensure American’s and their goods are free to move about the country? To qualify, you must meet these basic qualifications:
Bachelor's degree in business administration, marketing, English, or related field preferred and 5-15 years of experience, or equivalent combination of education and experience
Proficiency in MS Word, Excel, PowerPoint
Attention to detail and strong organizational skills It would be great if you also had:
Experience maintaining an internal document library
Experience working in a fast-paced environment
Ability to problem solve and work independently with minimal supervision, as well as be productive in a collaborative environment Other qualifications include:
Ability to multi-task various priorities
Excellent written and oral communication skills #cjobs #dicepost # of Openings:
1 Scheduled Weekly Hours:
40 T elecommuting Options:
Telecommuting Not Allowed
Work Location: USA VA Arlington - 1200 S Hayes St (VAS033)
Additional Work Locations:
CSRA is committed to creating a diverse environment and is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
THINK NEXT. NOW. CSRA is tomorrow’s thinking, today. To “Think Next. Now.” is to imagine a better future and to deliver it, today. For our customers, our partners, and ultimately, all the people our mission touches, CSRA is realizing the promise of technology to change the world through next-generation thinking and meaningful results. We understand that our customers' missions require new methods and imaginative thinking. We bring together government IT professionals, emerging technologies, and the brightest, cutting-edge advisors in the industry to deliver a broad range of innovative, next-generation IT solutions and professional services to help our customers modernize their legacy systems, protect their networks and assets, and improve the effectiveness and efficiency of mission-critical functions for our warfighters and our citizens. Everywhere you look, CSRA is there. We’re in our nation’s infrastructure, in training and education, in cyber security, in serving veterans who served us—and, so much more. Take some time to learn more about CSRA. You might be surprised to learn how we touch your life. We are a company of 18,000+ smart, talented individuals, yet we enjoy a start-up culture that inspires us to make a difference while delivering results in this rapidly evolving world. Join our team and use your skills and expertise to support the safety, security, health and well-being of the nation.
Data And Records Management Clerks (Top Secret)
Perform routine records management and clerical functions to assist client in recordkeeping, destruction of records, and other records management functions. Duties and
Perform data entries in proprietary database. Experience using MS Word and Excel is required.
Retrieving files from shelves to determine disposition and if appropriate, return them to shelf.
Reviewing files for clearance level, disposition dates, FOIPA status, and any other relevant information.
Checking eligibility date to determine if files to be transferred, destroyed, or return to shelf.
Reorganizing or repair files if needed.
Returning files to appropriate boxes.
Inventorying records and files.
Preparing boxes, boxing records for shipment (may require combining boxes into skids, shrink wrapping, palletizing and moving pallets with the use of a pallet jack).
- Other special projects as assigned by Site Manager in coordination with the federal staff. Required Experience and Technical
High School Diploma or Equivalent.
Active DOD Top Secret Clearance. (Please note if you do not have an Active Top Secret Clearance you are not qualified.)
Experience using MS Word, Excel and familiarity with data entry.
1-3 years of experience performing support related services.
Experience in an office environment is preferred.
Ability to work in a warehouse environment.
Competent in general clerical principals, practices and techniques; organizing and maintaining files and records database/recordkeeping systems, preparing routine, non-complex documents, and taking technical direction from a diverse group of federal employees.
Capable of performing quantitative and qualitative work that is measured in final product and/or production.
Capable of lifting up to 25 pounds.
Ability to climb up and down ladders to access shelving and files. Access may be performed using ladders or work assist vehicles The Rehancement Group, Inc. provides competitive salaries commensurate with education and experience with full options for advancement and a robust benefits program. TRG is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to age, color, national origin, race, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. ID: 2017-1308 External Company URL: http://rehancement.com/
Records Management Specialist
SOC is recruiting for a Records Management Specialist for the NNSS Protective Force Contract in Nevada. Accountable for maintaining a comprehensive Records Management Program which supports all SOC NNSS Divisions and Departments and incorporates new technological advances. Responsible for researching, developing and issuing all records management directives to meet the Code of Federal Regulations (CRF), Department of Energy (DOE), National Archives and Records Administration (NARA), and NNSA/NNSS NFO regulations regarding the Records Management Program. Oversees business unit's development and maintenance of procedures and forms.
Establish and revise business unit Records Management policies and procedures. Inventory business unit agency records, appraise record value, conducts research to determine legal retention requirements for records series, develop and certifies agency records retention schedules, and develops records series in accordance with the requirements. Develop an inactive records system to transfer inactive records to off-site storage for protection and control of retrieval and final disposition
Maintain and update an active and inactive document control system. Establish a system by which active company procedures and forms will be created following company standards and revised on a regular basis.
Develop and implement the business unit’s procedures program with oversight and operational responsibility for program
Develop, schedule and implement Records Management training, education and awareness for company employees to carry-out their Records Management responsibilities.
Develop, implement and maintain a vital records program to ensure the company can reproduce necessary records to continue operating in case of a disaster. This includes preparation and maintenance of a Disaster Recovery Plan.
Knowledge in: complex procedures and records directory structure; advanced file management procedures and operations; CFR, DOE and NNSA, NARA, NNSS NFO, and SOC Records Management requirements.
Skills in technical writing and editing techniques and methods.
Ability to manage multiple tasks while maintaining strict attention to detail as well as confidentiality.
Ability to establish and maintain an effective interpersonal relationship with employees, external agencies and the general public.
Comprehensive-level computer skills that include all the Microsoft Office Suite of software, with advanced-level computer skills in MS Word and MS Access.
High school diploma or equivalent plus two (2) years related college-level coursework to include college-level English and records management equivalent relevant work experience. Bachelor’s degree in Business Administration, Records Management, IT or related field preferred.
Three (3) years’ experience in office supervision, inventory control, records retention, records disposition and scheduling, files management, forms creation/control, document control or vital records management required.
Certified Records Management professional certification preferred.
Valid US Driver’s License and be able to obtain a Nevada Driver’s License
DOE “Q” clearance authorization EOE AA M/F/Vet/Disability ID: 2017-3159 External Company Name: SOC, LLC External Company URL: http://soc-smg.com/
Records Management Analyst
We have an immediate need for aRecords Management Analystto support an important government customer inHuntsville, AL. Clearance Level (Required to Start): Secret Daily
Assists the Records Manager (RM) with the development and implementation of assigned
Records Managementprojects and serves as the principal technical expert on Enterprise-Wide electronic and non-electronic records management issues, including Records Management Life Cycle Management, executing and managing the Records Management Program for both core mission and administrative records, regardless of medium or format. Plans, organizes, reviews, and coordinates all Records Management activities.
Participate in the capital planning process for all major information systems to ensure that Records Management functionality appropriate to the records/information assets they support is included in system design. Assist the primary government official with implementing records management procedures, in accordance with DoD/Army/AMC/ACC policy/guidance, Congressional mandates for all electronic and non-electronic records, National Archives and Records Administration (NARA) regulations, standards and guidance, and appropriate national and international professional records/information management standards. Assist the Freedom of Information Act (FOIA) Officer to execute the Freedom of Information Act (FOIA), Privacy Act (PA), and Mandatory Declassification Review (MDR), by serving as the principal technical expert, analyst, policy developer (inputting to Government decision process), functional expert, interpreter, and advisor on all matters relating to the management and oversight of the FOIA, PA, RM, and MDR programs.
Assists in the execution of the Publishing Program, and serve as the technical expert on agency-wide Publishing Program management issues. Advises personnel on Organizational element responsibility for initiating, developing, coordinating, approving content and issuing publications, and identifying them for modification or recession. Perform duties as the Tasking Manager for the organization,responsible for compiling, distributing, tracking, and executing “External Taskers and “Internal Taskers”, and Action Items and Due-Out’s from meetings, utilizing the AMC-approved Qbase and SharePoint applications.
Knowledge of IT and Government Records Management and Business/Finance Practices
Demonstrated knowledge and experience with the DoD Standard 5015.2, DoD Records Management Program.
Demonstrated knowledge and experience with AR 25-400-2; The Army Records Information Management System (ARIMS).
Demonstrated ability to work collaboratively in team environments with Contractor and US Government personnel.
Demonstrated ability to elicit stakeholder information through interviews and
- Demonstrated acceptable interpersonal, Army-style writing, and verbal communication skills. Preferred
National Archives Records Management (NARA) Certified Records Manager
Demonstrated project or task management experience with integrating electronic records management concepts and practices with comprehensive information management policies, processes and objectives to assure the integrity of electronic records and information.
Demonstrated knowledge of the Department of Defense Electronic Information Management Standards.
Demonstrated knowledge of the Freedom of Information Act (FOIA)1966 (5 U.S.C. 552)and Department of Justice FOIA procedural requirements.
Demonstrated knowledge of the Freedom of Information and Privacy Acts Case Tracking System (FACTS). Degree & Years of Experience:
- Bachelor's in Business/Finance (or equivalent) with 10 - 12 years of experience, or a Master's with 8 - 10 years of experience. (MBA Preferred) Certification
NARA Certification, preferred Travel Requirement:Not more than 15% Additional Information:
Work is performed on government site. Employees will work in close proximity with Government personnel. Core work hours are 0800 to 1700 Monday through Friday except holidays.
Support will be provided outside of core hours during the following times: 1) in support of Fiscal Year-End processing, usually the last two weeks of Sep. 2) During no more than four scheduled user tests per year; 3) in support of quarterly implementation of new code releases; 4) when required to resolve problems resulting in software application. Phacil is a leading employee-owned provider of mission-focused, results-driven technology solutions to the Federal Government. With consistent focus on technical excellence, exceptional contract performance, and quality results, customers have come to trust Phacil to solve their most complex challenges.
Phacil’s diverse range of mission-focused solutions in Software Services, Systems Engineering, Integration & Operations (SEI&O), Cybersecurity, and Service Desk operations enables our team of over 800 technical professionals to effectively serve our customers throughout the U.S. and overseas. Phacil continually strives for performance excellence as evidenced by corporate certifications, such as ISO 9001:2015 and ISO/IEC 27001:2013, performing certified ISO/IEC 20000-1:2011 and CMMI Maturity Level 3 (for both Development and Services) work on Contracts. Phacil has won numerous awards including the Coalition for Government Procurement's Excellence in Partnership and Tech Council of MD’s Contracting Firm of the Year, as well as rankings on Washington Business Journal’s Top Government Technology Contractors and CRN Solution Provider 500.
All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, protected veteran status, or disability status If you have previously entered your profile on our website and would like to apply for this position, enter your email and password below and click on the “Add to My Jobs” button. Previous Applicants: Email: Password:
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