Director Records Management Job Description Sample
Medical Records Director - Central State Hospital
This posting willclose when we determine an adequate candidate pool has been received.
Dueto the high volume of resumes/applications received, we are unable to providethe status on each applicant by phone or email. However, please be assured that your resume/application will be evaluatedand we will contact you if you are selected for an interview or we need furtherclarification/information.
THIS POSITION IS IN MILLEDGEVILLE, GA.
Central State Hospital (CSH) is located inMilledgeville, the lake country of central Georgia and is Georgia's antebellumcapital. CSH is approximately 2 hours from Atlanta, 2 hours and 30minutes from Savannah and 1 hour and 45 minutes from Augusta.
Central State Hospital is the home of Georgia's maximum secure forensichospital, operated in the Payton B. Cook building in Milledgeville. CSH servesindividuals who are referred by the criminal justice system for pre-trialpsychiatric evaluation and/or inpatient treatment; those who have been foundnot guilty by reason of insanity at the time of commission of a crime ormentally incompetent to stand trial; and those who are admitted on hold ordersfrom jails for psychiatric evaluation, treatment and stabilization.
Job Description (This is the wording provided by DOAS (Department of AdministrativeServices)
The successful candidate willbe expected to:
Provide directionand management to the Health Information Management (HIM) Department whoseprimary charge is to maintain control of complete and accurate medical recordsthroughout the hospital. This position is responsible for compliance with JointCommission Record of Care standards.
Interviews,hires, directs, trains, evaluates the performance of, and when necessary, disciplinesHIM staff.
Provides input todevelop and implement related policies and procedures.
Directssubordinate supervisors and staff.
Sets prioritiesand implements goals and objectives to meet or resolve identified issues.
Participates inthe development and administration of the HIM budget.
Benefit Information Here
Doctorate degree in a related field from an accredited college or university OR Master's degree in a related field from an accredited college or university AND One year of management/supervisory experience in health care services OR Bachelor's degree in a related field from an accredited college or university AND Two years of management/supervisory experience in health care services. Note: Some positions may require certification and/or licensure.
Records Management Summer Intern
Hilcorp, founded in 1989, is one of the largest privately-held oil and natural gas exploration and production companies in the United States and is the largest oil producer in Louisiana. Headquartered in Houston, TX, Hilcorp has over 1,825 employees in multiple operating areas including the Gulf Coast of Texas and Louisiana, the Northeast United States, Wyoming, New Mexico and Alaska's Cook Inlet and North Slope.
Our formula is to grow the company by leveraging our core competencies and operational expertise. Our proficiency in these key areas has resulted in significant growth over the last several years. Hilcorp is consistently acknowledged for its culture, values and ethics.
In fact we have been recognized by multiple, local and national, publications as one of the best places in America to work. Hilcorp has also been commended for its unique programs that foster charitable giving by its employees and our emphasis on partnering with the communities in which we operate. We take great pride in our accomplishments and strive to maintain a culture that will allow for continued growth.
Hilcorp Energy is an Affirmative Action/Equal Opportunity Employer. All qualified individuals will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, and any other basis protected by law. Individuals with disabilities needing assistance in the recruitment process are encouraged to contact Human Resources directly.
- Assist departments with the development of new document categories and fields for storage; work with the Records Management Coordinator to determine departmental records needs; provide assistance in preparing documents for scanning.• Provide assistance in management of boxed documents; organize and number boxes; maintain inventory in storage.• Collect, sort, prepare and scan documents; label and enter documents into the computer system; prepare files and forward documents for recycling and/or shredding.• Convert documents to various formats; assist in transferring data between systems.• Provide post-scanning quality assurance to ensure batches are complete, accurate, and of a high quality. • Performs other Records Management or IT projects as assigned.• Adheres to the company's values – integrity, ownership, urgency, alignment and innovation.• Supports company vision and mission. • Adheres to established work schedule, attendance standards and is punctual to work and meetings. • Other duties as assigned by management.• Maintains employee confidence and protects company assets, including intellectual property, by keeping information confidential.• Maintains technical knowledge by attending educational workshops and reviewing professional publications, establishing personal networks, and participating in professional associations.• Contributes to team effort by accomplishing related results, as needed.
- Ability to establish and maintain effective working relationships with employees, supervisors, other departments, officials, and the public.• Ability to complete multiple, diverse tasks of differing priorities without close supervision. • Excellent written and verbal communication skills.• Outstanding organizational skills.• Proficiency in the use and application of the following software:• Required: Microsoft Office Excel, Word, Outlook, and PowerPoint.
- Required: Sophomore or Junior pursuing a Bachelor's Degree from an accredited four-year university or college with a degree in library sciences, information systems, or a closely related field.
Certifications, Licenses, Registrations
Records Management Administrator
Oversees the City's records management program to promote Generally Accepted Record keeping Principles (GARP) for the creation, storage, and disposition of city records in all media formats. Ensures compliance with the Texas State Library and Archives Commission (TSLAC) requirement; and to manage and coordinate the activities of the records division staff and records central storage operations.
Serves as the liaison to the Texas State Library and Archives Commission (TSLC).
Monitors and reviews proposed legislation regarding records that potentially impact city government and reports changes to the City Secretary and the record liaisons.
Develops, conducts, and coordinates records management training classes to train city employees about records management principles and legal requirements.
Develops bid specifications and evaluates bids for records related purposes.
Manages contracts with multiple vendors for storage, destruction, and scanning of records.
Identifies records management risks and develops action plans to mitigate or eliminate the risks.
Develop procedures for the preservation of essential/vital, historical and permanent records.
Establishes disaster recovery plans for preservation of records.
Supervises the destruction of records stored at the records center, in city offices, and electronically.
Prepares annual disposition reports for the city departments prior to final document destruction.
Works with Emergency Management related to COOP (Continuity of Operations Plan) as the liaison to identify all records of value and permanent retention.
Counsels, provides guidance to city departments in identifying and classifying existing records and developing retention and disposition schedules to ensure City records are maintained in accordance with regulatory requirements.
Writes and recommends polices, procedures, and methodologies for record management.
Analyzes, audits, and monitors the records management program.
Maintains and helps support Laserfiche database (electronic records management system).
Completion of Bachelor's degree in Finance, Accounting, Business Management or related field, or any combination of relevant education and experience with at least two years of professional records management experience. A Master's degree in a related field may substitute for experience.
Valid Driver's License
Knowledge and Abilities
Records Management : strong understanding of records and information principles and standards, including electronic records management.
Knowledge of statues that apply to city records management programs, and ability to interpret local, state, and federal regulations.The Texas State Library and Archives Commission as it relates to City, state, and federal law.
Methods and techniques used in the proper storage and destruction of classified, confidential and sensitive information.
Computer hardware and software applications, including Laserfiche (records management database) and scanning principles or ability to train on applications.
Developing plans and budgets
Federal, state, and municipal restrictions, laws and ordinances as it relates to record management.
Interact effectively with others
Communicate effectively orally and in writing
Maintain records and prepare reports
Organize and implement various training processes.
Compile statistics to meet monthly, quarterly, and yearly reporting requirements.
Supervise the work of others
Monitor changes and Interpret federal law, state law, city ordinances, and policies on records management for departments.
Ability to bend during the shift
Ability to push and pull objects.
Ability to flex upper truck at the waist and partially at the knees.
Ability to lift and carry up to 40 pounds
The Louis Berger Group, Inc. seeks a motivated individual with knowledge of FEMA Public Assistance Programs to perform records management, document control, and office administrative tasks in our Toms River, NJ office.
Duration: 3-months initially, in our Toms River, NJ office, with long-term opportunities in other disaster assignments.
Role & responsibilities:
Daily tasks may include but not limited to the coordination of disaster recovery activities, records management, document control, office management, client interaction, coordinating and organizing records for deliverable preparation, and related administrative tasks. NOTE: The position may require travel beyond the initial term to other project locations. Occasional local travel will also be required within Ocean County, NJ.
Establish and maintain post-disaster filing system
Perform quality control and quality assurance for current and archived files
Support Project Officers entering Project Worksheets (subgrant applications) and supporting documentation in the EMMIE database
Maintain office supply inventories while maintaining good relationships with vendors who support office functions
Perform general clerical duties including copying, scanning, and mailing
Assist office staff with the preparation, collation, and review of their documents
Assist office staff with special projects
Highly skilled with MS Office suite of programs is a must; including Excel Pivot Tables. MS Access a plus
Must have a valid driving license and the ability to obtain a favorable FEMA Public Trust Background investigation (police investigation, credit check, etc.)
Must have strong organizational skills and the ability to manage multiple tasks
Excellent work ethic and attention to detail
Experience in FEMA Federal and State of NJ recovery policies law, and other regulations a plus
Must possess strong verbal and written communication skills
Education and Experience
Associate's or Bachelor's Degree required or equivalent work experience.
The most highly qualified individual will possess experience and knowledge of FEMA's Public Assistance Program, data management, and data validation through the use of Excel Pivot tables as well as disaster software programs.
Knowledge of clerical and administrative procedures and systems such as filing and record keeping
- Part time and temporary part time positions will be considered, with compensation commensurate upon experience.
Records Management Compliance Officer
This position is responsible for ensuring that the Department meets all state, federal and Department requirements and regulations regarding records management and administers the Departments records management program which consists of but is not limited to performing the following: records analysis, develop record retention policies and Retention/Disposition Authorization (RDA), represent the Department at State Public Records Board Meetings, manage retention, storage and destruction of all DOC records, assist with coordinating and managing State Records Center related activities for off-site storage of inactive Department records, and serve as the liaison to the State Records Center and Wisconsin Historical Society. In addition, this position is responsible for providing training, consultation, and advice on records management policies and procedures for all agency staff.
Special Notes: Applicants must be legally entitled to work in the United States (i.e., a citizen or national of the U.S., a lawful permanent resident, an alien authorized to work in the U.S. without DOC sponsorship) at the time of application.
The Department of Corrections will conduct criminal background checks on applicants prior to selection to determine whether the circumstances of any conviction may be related to the job being filled. Upon hire, all new DOC employees are subject to fingerprinting.
The Department of Corrections may conduct pre-employment drug screens. Any applicant who is offered employment in a position which requires a pre-employment drug screen must pass the screen as a contingency to employment. Applicants who fail or refuse the drug screen will not be given further consideration for employment.
Minimally qualified applicants will have experience:
Managing a records program (e.g. analyzing program needs, reviewing and analyzing records, storage and destruction of records, etc.).
Providing technical assistance and consultation on records related issues (e.g. records retention, management, access, etc.).
Developing, implementing, and training on policies and procedures.
In addition to the above, well qualified applicants will have experience:
Working with Wisconsin public records laws and procedures.
Electronic Records Management (Erm) Specialist (Management Analyst 3)
Keeping Washington Clean and Evergreen
Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. If you want to join a team that is highly effective, collaborative, has leadership that embraces the value of people, and believes in the fun factor, Ecology is a good fit.
The Administrative Services Division (ASD) program within the Department of Ecology is looking to fill an Electronic Records Management (ERM) Specialist (Management Analyst 3) position. This position is located in our Headquarters office in Lacey, WA.
The Electronic Records Management (ERM) Specialists primary responsibility is the proper management of electronic records in multiple file systems, platforms, and formats. This position, under limited supervision of the Agency Records Officer, is responsible for leading, facilitating and supporting agency process improvements related to the management of electronic records that supports Ecology's legal obligation to preserve and manage its electronic records in compliance with Chapter 40.14 RCW by developing and implementing sound electronic records management practices and reducing storage of redundant, obsolete or transitory records produced by the Agency in its mission to protect Washington's environment.
We are looking for applicants who are critical thinkers, are able to use independent judgment, are exceptionally organized and detail oriented, possess excellent interpersonal skills and are able to read, understand and apply complex information.
As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism and accountability. Maybe you've seen some of our recent stories on Twitter, Facebook, Instagram or our blog.
To learn more about our agency, please visit our website at www.ecology.wa.gov.
Local efforts... Diverse people... Statewide impacts
Some of the key work activities of the Electronic Records Management (ERM) Specialist include:
Technical research, data collection, analysis and plan formulation in the area of Records and Information Management, with an emphasis on electronic content management
Conducts technical research and analysis on Ecology's current electronic records storage systems processes.
Provides professional and technical consultation to management and others regarding strategies for coordination and implementation of electronic RIM best practices.
Monitors and measures progress toward established deadlines for implementation and measures adherence to agency RIM policies, as applicable.
Remains abreast, and communicates as appropriate, new technological solutions that improve efficacy of electronic RIM program, any proposed or pending changes in federal programs, laws, rules, regulations impacting Records Management and Public Records administration and the potential impact on Ecology practices and policies.
Strategically assess ongoing electronic records management effectiveness and associated business and technical needs to maintain/improve efficacy.
Collect and organize information gathered during research of past and present practices and procedures.
Consults with users on automated records management applications and recommends software solutions.
Serves as a team leader and organizer in the area of Electronic Content Management for multi-disciplinary and cross-agency project teams as it relates to ECM deployment. Ensure minimal disruption with the transition to new technology, tools and processes.
Standardizes information sources throughout the agency to help facilitate efficient retrieval of records and consistent communication with external stakeholders.
Assists in the development of agency-wide training materials and assists with conducting training courses on electronic records management applications and tools.
Works with ITSO to ensure records management issues are incorporated at the front end of system design including the development of e-records retrieval strategies for complex environments including electronic content, archival material, Enterprise Vault, and databases.
Communicates with ITSO staff on hardware and software issues that affect the availability and accessibility of records and provides training.
Participate and collaborate with all levels of management in developing strategies for the use of available resources, defining the needs and priorities of the department, and long-range planning, setting goals and objectives.
Monitors and evaluates action plans and presents feasibility studies to internal stakeholders and leadership for consideration and implementation.
Records & Information Management
Uses records-keeping expertise and organizational skills to assist Agency Records Officers with the development of standards and procedures for electronic records preservation and management across the organization.
Assists in resolving problems with information management, works towards solutions for effective use of software and other information management resources.
Works with Agency staff on all levels to integrate Records Management principles into record management applications and/or electronic information management systems.
Consults with end users on storage methods, indexing and classifying of records.
Facilitates the development of filing systems and retention and disposal schedules and maintains these systems to meet administrative, legal, and financial requirements.
Advises on records storage and records media.
Confers with RIM Coordinators and supervisory personnel to gather suggestions for improvements and to detect records-management problems. Evaluates findings and recommends changes or modifications in procedures, utilizing knowledge of functions of operating units, coding systems and filing methods.
Ensures that electronic records management practices align with Preservation and Destruction of Public Records (RCW 40.14) and that the digital conversion of documents and scanning quality align with the legal requirements of Imaging Systems – Standards for Accuracy and Durability (WAC 434-662)., and Ecology records management policy and procedures.
Initiates, maintains, reviews and documents agency records systems for version control, collaboration and disposition of records.
Directly involved with the management of e-records retention and disposition programs.
Advises employees in other divisions/sections on the management of their records and information.
Conducts records inventories, and analyzes and categorizes records for retention schedules, including data classification for confidential records.
Interacts with Secretary of State Records personnel. Determines and facilitates the appropriate transfers of e-records to the Secretary of State's Digital Archives.
Reviews the disposition of unneeded records.
Agency Forms Manager
- Establish and maintains a system of forms design and control under the direction of the Agency Records Officer.
This recruitment will remain open until filled. The initial screening will be October 22, 2018. In order to be considered for the initial screening, please submit an application on or before October 21, 2018. The agency reserves the right to make an appointment any time after the initial screening date.
A Master's Degree in with major study in archives and records management, library sciences, business administration, public administration, law, IT, or a related field and one (1) year of experience conducting research and analyzing policies, laws, rules or regulations
Bachelor's degree with major study in archives and records management, business administration, public administration, law, IT, or a related field and two (2) years of experience conducting research and analyzing policies, laws, rules or regulations
Equivalent experience conducting research and analyzing policies, laws, rules or regulations may substitute year for year for education.
Two (2) years of experience leading and facilitating agency process improvement teams related to the management of electronic records: researching, analyzing, evaluating, and making recommendations to management regarding multidimensional challenges crossing departmental lines;
Two (2) years of electronic records management experience to include knowledge of State laws, regulations, guidance and principles that govern agency records across multiple file systems, platforms and file formats, as well as records retention requirements approved by the Secretary of State.
Certification as Records Manager (CRM), Information Professional (CIP) or similar credential through ICRM, AIIM or other recognized certifying organization as desired.
Knowledge and use of the Enterprise Vault and electronic content management systems.
Knowledge of Ecology CRIIS System and other file systems and formats.
Experience accessioning records to SOS Digital Archives.
Experience in monitoring and assessing compliance in the area of records retention.
Experience in applying records management principles and practices, specifically in the area of agency unique records retention and disposition.
Experience in data-mapping and use of results to develop appropriate retention policy and procedures.
Knowledge of the agency business units, operations, and functions.
Knowledge of Ecology's policies and procedures and the ability to explain and apply them appropriately.
Working knowledge of computer operations, agency applications, intranet, and databases to perform tasks or assist all levels of customers.
Why work for Ecology?
Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment.
A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping the health and financial security of you and your family a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to work/life balance.
Ecology employees may be eligible for the following:
Medical/Dental/Vision for employee & dependent(s), Public Employees Retirement System (PERS), Vacation, Sick, and other Leave*, 11 Paid Holidays per year*, Public Service Loan Forgiveness, Tuition Waiver, Long Term Disability & Life Insurance, Deferred Compensation Programs, Dependent Care Assistance Program (DCAP), Flexible Spending Arrangement (FSA), Employee Assistance Program, Commute Trip Reduction Incentives, Combined Fund Drive, SmartHealth
Student debt and how working for Ecology can help
Employees may be eligible for the Public Service Loan Forgiveness (PSLF) Program, which forgives the remaining balance on your Direct Loans after you have made 120 qualifying monthly payments under a qualifying repayment plan while working full-time for a qualifying employer. See https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service for more details.
- See the Benefits tab in this announcement for more information
In order to be considered, applicants MUST attach the following documents as an attachment to their application:
- A cover letter describing how your experience, skills and abilities meet the required/desired qualifications of this position.
- A resume outlining your professional experience.
Please complete the applicant profile when applying for this position. Or, you may paste the text of your resume within the profile's resume text field.
Please read the supplemental questions carefully and answer completely. Incomplete responses, including "please see resume", may disqualify you from further consideration.
Department of Ecology employees, please make sure to answer the agency-wide questions regarding permanent status as classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources at (360) 407-6186.
If you are reading this announcement in print format, please visit www.careers.wa.gov to access the online recruitment system. Click on "Look for Jobs" and select Dept. of Ecology under the "Department" search list. Click "Apply Search."
If you need assistance applying for this job, please call Human Resources at (360) 407-6186 or e-mail email@example.com. Please do not call this number or send an email to this address to follow-up the status of your application. You can view the latest status of your application on your profile's main page.
If you have specific questions about this position, please email Chris Slaughter at: Csla461@ecy.wa.gov. Please do not contact Chris to inquire about the status of your application.
The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed.
This position is included in the Washington Federation of State Employees (WFSE) union bargaining unit for the Department of Ecology.
The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186. Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.
Records Information Management Technician
This posting has been re-opened and if you have already applied, you are still being considered and will not be able to apply to this posting again.
The Human Services Operations Division has an opening for a Records Information Management Technician position located in Aurora, Colorado. The Operations Division oversees all management of records and information, quality assurance and compliance, and data and security. This position is part of the Records Information Management unit, which is in charge of the mail room, file room, courier mail service (picks up and deliveries mail to other county buildings), imaging and scanning of cases and much more.
The Records Information Management Technician performs a variety of duties in the Records Information Management Unit (RIM) associated with the maintenance and use of the Human Services physical and electronic records and mail distribution systems in two county locations. The RIM Technician will perform all aspects of the preparation, scanning, routing, and quality assurance of paperwork, while meeting quality, document management, and timeliness goals and requirements. The RIM Technician addresses and resolves internal and external questions or issues. RIM Technicians receive on the job training for maintaining physical and electronic mail and records, based on program business rules/needs and the navigation of different computer systems and equipment.
Utilizes resources to research, investigate, and contact necessary parties to identify documents with limited information, in order to select the proper case and to meet timeliness deadlines.
Completes hands on training for navigating various computer systems; including but not limited to prepping, scanning, routing, indexing, and state/county programs.
Applies trained knowledge of processes and method/routing rules for determining the case selection for proper routing of received documents.
Serves as a subject matter expert on all aspects of records and mail job duties.
Archiving and processing of all web/online based applications and case verification documents, in order to assist program specialist in eligibility determination.
Researches, updates, and creates household compositions for case records based on most current client provided information.
Performs retrieval, logging, processing, and scanning of deliveries and incoming mail.
Organizes, prepares, processes, and adequately chooses the most fiscally reasonable postage/services of outgoing mail using mail meter, folding/inserting equipment, and service provider resources.
Maintains, troubleshoots and places repair calls for mail and other office equipment, as necessary.
Maintains confidentiality standards when handling confidential material for the department.
Collects, secures and replaces shredding bin receptacles throughout the Human Services building.
Works with several state and county computer systems, including but not limited to Colorado Benefits Management System (CBMS), TRAILS, ACSES, and Child Care Automated Tracking System (CHATS), HSConnects and eDOCS.
Performs other duties as assigned.
Skills and Abilities:
Ability to effectively work independently or as a team member to achieving common work goals and maintain effective working relationships with peers, clients, vendors, and management.
Ability to logically, research, organize and prioritize workload through sound decision and judgment.
Ability to effectively complete work in a timely manner to meet processing timelines guidelines with frequent interruptions.
Ability to handle and resolve conflicts, disagreements, and handles difficult conversations in a constructive manner.
Ability to maintain professionalism and a calm demeanor while working in high volume, high stress, and fast paced work environment, using effective communication in a diverse team with different communication styles.
Knowledge of basic office/equipment skills, numeric filing skills, and use of software including Microsoft Office Suite programs, such as Outlook, Word, and Excel.
Must attend, successfully complete and pass all required training modules and program access requirements.
Takes responsibility for own actions and also identifies and solves problem without specific direction.
Communicates in an open, candid, and consistent manner, while seeking new ideas and job duty improvements.
Explains concepts and procedures clearly and completely while maintaining attention and interest.
Seeks involvement from diverse perspectives and areas of the department, county, or external partners/vendors to problem solve.
Utilizes logic and reasoning to identify alternative solutions, conclusions, or approaches to everyday problems while being thorough, accurate, and reliable when performing and completing job tasks.
Utilizes good judgement when considering costs, benefits, and potential actions.
High School Graduation or GED equivalent.
One (1) year of office/clerical experience.
NECESSARY SPECIAL REQUIREMENTS:
Must possess and maintain a valid driver's license.
Must maintain a good driving record in accordance with Arapahoe County Risk Management Guidelines.
Must successfully pass a pre-employment criminal background and motor vehicle record check and post-employment fingerprint check.
All RIM technicians must attend, successfully complete and pass all required training modules and program access requirements.
The following are some of the physical demands commonly associated with this position:
Remains sitting 50% of the time while in the office; stands or walks 50% of the time while in the office.
Frequently bends, kneels, stoops, or reaches when maintaining and moving files and using office equipment.
Occasionally lifts, carries, pushes, and pulls up to 50 lbs. while in the mail room or delivering; constantly lifts, carries, pushes, and pulls up to 20 lbs.
Records Management Specialist
This position is responsible for responding to inquiries and processing applications and documents in support of our customer, the Food and Drug Administration (FDA). There are two primary areas to which employees may be assigned: Ancillary (includes mail, inventory, retirement, destruction, barcoding, and scanning) OR Processing (processing paper and electronic applications, using multiple systems, following SOPs and business rules). While Records Management Specialists may be assigned to perform one of the primary functions shown above, they will also be cross-trained to perform secondary duties according to business need.
High School Diploma and at least one (1) year of office, records, or computer experience.
Ability to type 40 words per minute with no more than two errors.
Technical background with knowledge of folder structure systems for electronic documents.
Proficient with office automation tools such as Microsoft Office and other common desktop applications.
Lifting and moving standard boxes (35 lbs).
Must be able to work in a fast-paced paper and electronic production environment.
Requires ability to bend and stretch to reach files, and push a fully loaded mail cart.
Possess or be able to obtain/maintain a Government Public Trust Security Clearance.
Bachelor's degree in a health related field.
Three (3) years related experience with two (2) years direct experience processing documents.
Must have a combination of excellent analytical skills and attention to detail.
Possess excellent verbal and written communication skills.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Process paper and electronic documents in accordance with current SOPs, as FDA moves away from a total paper environment to an electronic paperless environment.
Document processing includes:
selection of appropriate method from a wide variety of procedures or simple interpretations of a limited number of SOPs;
understanding multiple data entry systems;
selection and identification of relevant data, labeling, jackets, logging, assignments and all associated data entry with a high level of accuracy.
Perform data entry functions, as needed.
Redact patient and/or manufacturer data.
May perform mail operations to include: opening and date stamping mail, tracking mail in an electronic system, identifying issues and misroutes, reconciling mail, triaging document types, and perform priority processing for reports and submissions that meet certain criterion.
Perform quality control checks according to project requirements.
Daily use of office automation tools such as Microsoft Office and other common desktop
- Work is primarily performed in an office environment.
This document is not intended to cover or contain a comprehensive listing of all job related activities, duties or responsibilities that are required of the employee. Due to the nature of the industry, job tasks may be changed as necessary to meet the needs of the customer.
AMTIS Inc. is an equal opportunity employer providing equal employment opportunities (EEO) to all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws.
Director Of Records Management
Develops direction and leads the records management program in the United States
Creates and implements U.S. record retention and data management policies, procedures, and best practices
Cultivates an environment where associates respect and adhere to company standards of integrity and ethics
Develops and implements strategies to attract and maintain a highly skilled and engaged workforce
Drives research of records management and retention laws, regulations, and related best practices
Leads corporate record retention risk assessments and remediation efforts
Provides records management training and awareness
Supports implementation of records management policies, practices and best practices in international markets
Manages relationships with records storage and records destruction vendors
- Bachelor s degree in Business Administration, Computer Science, Criminal Justice, or related field and 4 years experience in security, investigations, operational management, compliance, legal, privacy, or related field OR 6 years experience in security, investigations, operational management, compliance, legal, privacy, or related field.
Additional Preferred Qualifications
1 year of supervisory experience.
Records Management or Information Governance Certification
Sr Lead, Records And Information Management - Kiewit Technology Group
Requisition ID: 77582
Are you an expert in Records and Information Management? A collaborative leader who is great at building and leveraging relationships to achieve greatness? Are you good at seeing the big picture? A self-starter who excels at driving change and continuous improvement? As our Sr. Lead, Records and Information Management, you will own the strategic development and maintenance of Kiewit's Records and Information Management (RIM) program, designing, creating and implementing it from the ground up! This is a Senior Management level position where you can really make your mark, driving change and taking our Technology Group to the next level!
Kiewit Technology Group's (KTG) mission is to deliver project schedule and cost certainty by employing technology designed by and for the construction industry. Our team deploys apps to the field that increase profitability by maximizing the way we use our people and resources in daily operations. KTG uses the Kiewit Management System (KMS), which includes systems and tools that manage every part of Kiewit's business and lifecycle of a project, to improve planning and day-to-day execution in the field by giving our people real-time data to make faster, smarter decisions. Every day our employees make an impact the efficiency of the iconic projects Kiewit builds and you can too
Location: This position is based out of our Kiewit Business Center at 12720 I Street in Omaha. This is a Shared Service Center in a professional office setting.
Design, create and implement an enterprise-wide records and information management (RIM) program
Address the governance of information assets in all formats, including hardcopy and electronic
Apply industry-leading practices and methodologies to achieve program goals
Develop and maintain an information asset portfolio of data maps and physical records inventories
Develop standards to help ensure appropriate management of records and information throughout the lifecycle, from creation to disposition
Compose and review program policies, processes, and procedures
Monitor, assess, update and communicate as necessary the company's RIM policies, processes and procedures.
Establish working relationships and routine interface with Audit, Risk, Privacy, Legal, and other key business partners to nurture alliances and set consistent standards for adherence to the Records Management Policy
Oversee retention activities; ensure the appropriate and timely disposition of records eligible for destruction; assist with RIM related activities, such as clean up events.
Prepare presentations and reports as required
Enhance training and awareness programs and materials
Identify and prioritize initiatives to advance the program
Develop metrics to monitor enterprise compliance
Maintain current knowledge and awareness of RIM industry trends, best practices, improved methods and technologies related to records and information Management; conduct ongoing benchmarking of company RIM program requirements
10+ years of experience related to Records and Information Management (RIM)
Bachelor's degree in related discipline or equivalent
Understanding of regulatory and compliance environment and lifecycle
Excellent oral and written communication and presentation skills including development of executive level reviews
Ability to influence business leaders in support of the program and policies to represent these effectively to target audiences
Highly proficient in establishing and meeting goals, tracking and driving enhancement opportunities, and presenting progress to management
Strong leadership and partnership skills required; ability to influence change, and appropriately exercise authority in a collaborative environment
Highly organized, extremely detailed and control oriented
Subject matter expert in electronic records
Proven leader with success in identifying and solving complex problems
Independent thinker who is personally accountable for results
Organized, with the ability to help influence vertically and horizontally across the company
Good prioritization skills, able to juggle priorities to meet immediate and unpredictable deadlines while also ensuring that longer-term projects are completed.
Proven problem solver able to analyze business issues and suggest best in class solutions
Strong team player, committed to delivering to high standards and on schedule
Willing to travel to other offices as needed
Professional certifications in various technical areas related to records management nice to have (Information Governance Professional IGP, Certified Records Manager CRM, Electronic Records Management ERM, Enterprise Content Management ECM)
As one of North America's largest, most respected construction and engineering organizations, with 2017 revenues of $8.7 billion, Kiewit exists to make a difference. We improve and connect communities across the United States, Canada, Mexico and Australia through complex projects in transportation, water/wastewater, power, oil, gas and chemical, building, industrial and mining. Our services are as diverse as the skills of our 22,000-strong workforce to whom we provide challenging, honest work in a caring and collaborative culture. A sense of adventure, pride and fulfillment is built in to every career at Kiewit.
How We're Different
Consistently ranked within the top five of the "Top 400 Contractors" according to Engineering News-Record
Consistently recognized as one of the best places to work in North America and in 2015, named one of Fortune's Most Admired Companies
Top-tier health, dental and vision insurance available from day one of employment
401K savings plan that includes company dollar-for-dollar match on contributions up to 6 percent
Our employees are entitled to accrue at least 20 days paid time off each year
We spend an average of $8,500 per employee each year on training and career development, and reimburse up to $5,250 per year in outside tuition costs
Kiewit is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.
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