Disbursement Clerk Job Description Sample
RE Construction Disbursement Officer
The position of Real Estate Loan Operations Administrator is responsible for supporting the Commercial Real Estate team; ensure the loan operations activities run smoothly and efficiently, provide leadership, training and supervision within the department. Responsible for loan disbursements, engaging third party partners and counsel, and is involved in loan file production and maintenance. Provides a high level of customer relations and service.
Manage disbursement process related to construction and non-construction loan disbursements. This will include:
Construction disbursement file set-up
Meet with contractor/borrower to review disbursement process
Prepare Construction Advance worksheet
Maintain construction ledger
Confirm all loan advance conditions have been met
Prepare and Process loan advances
Maintain tickler reporting system. Requires timely review of report and interaction with appropriate parties to clear exceptions.
Direct the study and establishment of new and revised systems, procedures, methods, and forms that would be used in, or have effect on, the loan operations activities under the individual's administrative control.
Reinforce the application of superior customer service through setting own example along with appropriate follow through with involved customers and employees.
Bachelor's degree and three (3) or more years of related experience and/or training; or the equivalent combination of education and experience.
Work related experience should consist of an in-depth background in a financial institution in administration, compliance, loan servicing operations, loan documentation and some supervisory skills.
Exceptional organization skills with the ability to provide leadership and training.
Advanced knowledge of related state and federal banking compliance regulations as related to Real Estate loan operational policies and procedures.
Proficient in the use of personal computers and Microsoft Office software programs, Strong Excel skills.
Ability to deal with complex problems involving multiple facets and variables in non-standard situations.
Excellent organizational and time management skills.
Sr. Loan Disbursement Specialist - Irvine, CA
California Bank & Trust, a division of Zions Bancorporation, is hiring for a Sr. Loan Disbursement Specialist in Irvine California.
This requires the following background:
Responsible to review, analyze and process customer loan draws for commercial and residential construction projects, loan fund disbursements, equity draws, etc., including review of invoices, lien waivers, and budget.
Prepare payoff quotes, and loan modifications.
Schedule and direct pre-construction discussion with Borrower, Builder, and RM when requested.
Administer participation loans, coordinate with participating/lead bank(s).
Order, input, and review inspection reports.
Updates and maintains various reports and ticklers for loan maintenance.
Assists with and may serve as liaison with lenders, loan administration, and outside vendors.
Monitors and process interest rate changes.
Reviews loans for past due status, insurance coverage, tickler exceptions, etc.
Ensures loan administration is consistent with loan documents, bank and department policies and procedures.
Other duties as assigned.
This position is a dual role between disbursements and fixed assets. The employee will split their time evenly based on a schedule assigned by management between the two departments.
Transfers items from the Project Costing system to the Asset Management system as defined by the fixed asset accountant.
Assists in maintaining of fixed assets within asset management by entering transactions as assigned including asset transfers between departments, use life changes, and asset disposals.
Assists in maintaining project costing subledger by ensuring all rows that balance to zero are identified and noted and adds manual corrections as needed.
Prepare monthly queries/reports to be utilized in the NSO cost tracking.
Prepares monthly gift card queries/reports to be utilized in sales recognition and reconciliation of payments due by vendors.
Gathers information related to fixed assets for financial statement auditors and external consultants for quarterly and annual financial statement calculations and related disclosures and Sarbanes-Oxley documentation and testing requirements.
Adheres to processes and procedures for fixed assets required under Sarbanes-Oxley.
Input and process store generated invoices in Compeat and PeopleSoft.
Monitor and analyze vendor accounts and communicate with vendors regarding payments.
Report and follow up on unpaid invoices over 30 days old.
Audit and maintain assigned vendor accounts to ensure payments are processed in a timely manner.
Perform backup duties as assigned for Accounting department.
Ensure all transactions and entries are completed timely for month and annual closing.
Bachelors degree in Accounting and/or prior experience. Must have a basic knowledge of Generally Accepted Accounting Principles, such as debits and credits, normal account balances, and an understanding of the general ledger.
Must have intermediate computer knowledge including familiarity with Microsoft applications with a focus in Excel.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to write routine reports and correspondence.
Ability to speak effectively before groups of customers or employees of organization.
Ability to calculate figures and amounts such as sales tax, interest, proportions, and percentages. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Construction Disbursement Analyst - CDC
U.S. Bancorp Community Development Corporation is a leading community development investor, lender and tax credit syndicator. Like our parent company U.S. Bank, we are not your typical bankers. Our employees bring their whole selves to work every day to help make our communities better places to live, work and play.
We facilitate and manage loans and investments in economic development, renewable energy, historic renovation and affordable housing, contributing to a society in which all people can participate, prosper, and reach their full potential.
This individual will maintain a portfolio of 20 construction projects. They will review consultant reports, monitor construction budgets, and track monthly progress. They will recommend funding requests for US Bancorp Community Development Corporation (CDC) and Community Lending Division (CLD). They will monitor the risk of tax credit investments and debt products throughout the project construction phase. Investment types may consist of Low Income Housing Tax Credits (LIHTC), Historic Tax Credits (HTC), New Markets Tax Credits (NMTC), and other community investment programs. The Construction Monitoring Analyst will provide specific construction related support to Asset Management through construction completion monitoring all aspects of the construction helping to ensure the project maintains compliance with governing documents of the investment and/or loan structure.
Communicates with Construction Underwriter in coordinating pre-close to post-close project transition.
Supports Asset Management by monitoring compliance with legal documents and credit policy(s)throughout the construction phase providing construction related specific support analyzing project and construction budgets, budget re-allocations, change order requests, construction schedule, placed in service schedule risks, funding request approvals, and reporting.
Receives and reviews monthly draw disbursement requests. Analyzes the status of construction based on required submitted draw disbursement package documentation including source and use budgets, Developer and General Contractor payment applications, change orders, lien waivers, supporting invoices, title updates, Consultant/Inspector reports, stored materials, insurance, and other required backup documentation.
Works closely with third party Construction Consultants (Inspectors) who conduct monthly site visits and attend draw meetings on behalf of USBCDC/USBCLD.
On an as needed basis, conducts site visits during construction, attends draw meetings on-site, and provides in-person assistance to Developers with draw disbursement package requirements.
Enhances external business-relationships with third party professionals, Developer's, Owner's, External Partners, and General Contractors by delivering exceptional customer service.
Participates in the establishment and improvement of policies and procedures necessary for accomplishing the group's tasks.
At U.S. Bank, we're passionate about helping customers and the communities where we live and work. The fifth-largest bank in the United States, we're one of the country's most respected, innovative and successful financial institutions. U.S. Bank is an equal opportunity employer committed to creating a diverse workforce. We consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, disability or veteran status, among other factors.
Bachelor's degree in finance or accounting, or equivalent work experience
Five to eight years of experience in financial analysis activities
- Bachelor's degree – preferably in Construction Management, Project Management, or
Three to five years of construction related experience in one or more of the following areas: construction lending, construction disbursing, real estate development and finance, new construction, occupied rehabilitation, historic rehabilitation, and commercial construction.
In-depth knowledge of standard construction industry documentation, specifically AIA documents including but, not limited to: Stipulated Sum, Guaranteed Maximum Price (GMP), and HUD General Contracts, and forms: G701, G702 & G703's, G704, G706 and others.
Thorough comprehension of construction industry standards for retention, contingency usage, lien waivers, stored materials and other items associated with payment applications.
Exceptional understanding of budget re-allocations and ability to track budget changes.
Highly detailed-oriented with strong analytical and problem solving skills
Solid ability to multi-task and must be driven by a fast paced environment
Must be able to meet hard deadlines
Excellent verbal and written communication skills
Must be a team player with excellent interpersonal skills
Must be able to work independently.
Proficient computer skills, specifically in Microsoft Excel and other Microsoft Office applications
Internship - Examiner/Construction Disbursement Intern
On July 1, AgStar Financial Services, Badgerland Financial and 1st Farm Credit Services joined together as Compeer Financial, strengthening our commitment to the agricultural community.
Title: Examiner/Construction Disbursement Intern
Office Location: Mankato, MN
Start/End Date: December 2017 - August 2018
Work hours: Part-time through the school year and full-time during the summer
This internship will provide hands on experience in the preparation of final policy production and/or construction disbursement/reconciliation of funds, ideal for individuals working towards their Associate’s or Bachelor’s degree in business, finance, legal, or social sciences. The Examiner/Construction Disbursement Intern will learn how the functions of the examination process (beginning to end), preparation of disbursements to vendors, and learn to reconcile and verify requests and inspections for Compeer and their clients. In addition, the intern will review current workflow for improvements and will be responsible for a department project yet to be finalized.
Working towards completing an Associate’s or Bachelor’s degree in business, legal field, or social sciences, including history, with 2-3 years completed;
Proven client service skills and effective team skills are essential;
Solid attention to detail and critical thinking/problem solving skills;
Able to utilize computer technology and a wide variety of software applications, including Microsoft Word, Excel, and industry systems; and,
Demonstrated organizational skills, critical thinking and problem solving skills, interpersonal skills, along with verbal and written communication skills needed.
Job specific responsibilities:
Process of verifying 1st lien on FLCA real estate loans’
Logging of title requests and search requests;
Preparation of final policies and commitments;
Learning about real estate title work and understanding lien positions; and,
Reconciliation of construction disbursements and inspections
Compeer Financial, headquartered in Sun Prairie, WI, exists to champion the hopes and dreams of rural America like never before. If you are interested in empowering those in agriculture and rural communities to achieve their goals and expand their possibilities, we invite you to learn more about our organization. We are looking for innovative, dynamic and collaborative team members to join our team.
Qualified candidates please apply online at www.compeer.com/jobs.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Check Disbursement Mail Room Coordinator
This position coordinates the distribution of company checks. They will provide support within the Mail & Shipping room and Printing Services, as well as general administrative functions.1. Coordinates the physical distribution of all company checks released through the Data Center. Insure scheduled distributions are met and chain of custody is maintained on all checks. Incorporate check run exceptions and desk checks into daily schedule. Maintain preventative maintenance schedules on Check Disbursement equipment. Insure best practices are followed with each department for streaming distribution of checks. Maintain updated Check Disbursement procedure and disaster recovery manual.
2. Insure the effective and efficient movement of intercompany mail, postal mail and UPS/Federal Express. Work as a team with the Facilities Coordinator to pick up daily postal mail from post office. Sort, distribute intercompany mail, postal mail, UPS/Federal Express and other deliveries received through shipping & receiving. Inventory/categorize outgoing postal mail picked up by our contractor. Accurately process outgoing UPS shipments into the UPS World shipping system prior to 4:30pm daily. Maintain the UPS World Shipping System software, current shipping addresses and cost centers. Assist associates in their shipping needs through communication and training on cost effective shipping services.
3. Maintain an organized and stocked storage area for recycled office supplies, used Ricoh toner cartridges, replenishment of scratch pads, intercompany envelopes, UPS supplies.
4. Restock all Ricoh devices throughout the Main Office & Technical Services buildings with copier paper on a weekly basis.
5.Perform work order inspections and special projects assigned by supervisor within specified completion date.
6.Provide assistance in the Print Shop as needed running envelopes, padding/gluing and packing completed print jobs for shipping.REQUIRED: High School Diploma and a minimum of two years of relevant experience. Computer literate with experience in Excel, Word and PowerPoint. Must be able to demonstrate effective organization skills, multi task and attention to detail is imperative. Must possess good oral and verbal communication skills. Will be required to interact with a wide variety of people at different levels within the Company.
PREFERRED: Strong interpersonal skills.The ability to handle accurately daily confidential documents.
This individual may need to move office equipment or supplies from one location to another and must have the ability to lift 50 lbs at a time.
Perdue family of companies is an equal opportunity, affirmative action employer committed to hiring a diverse workforce.
Job Description Summary
Process checks as part of the Client Accounts Disbursement group.
Perform check processing quality control review
Mail room functions
Batching process through completion
Monitors shared group e-mail and responds as needed
Perform other duties as assigned
Associate's degree preferred
1+ years of treasury/disbursement experience
Proficient with Microsoft Office
Customer service skills
Excellent oral and written communication skills
Excellent analytical & mathematical skills
Strong organizational skills and ability to prioritize queue of various work items
Involves work of a general office nature; typically includes extended periods of sitting and/or operation of a computer
Regularly required to talk, hear, and use hands and fingers to write and type
Ability to speak clearly so others can understand you
Ability to read and understand information and ideas presented orally and in writing
Ability to communicate information and ideas in writing and orally so others will understand
Regularly required to utilize vision abilities, allowing reading of printed material, graphics, and computer displays
Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, sexual orientation, gender identity, protected veteran status or any other characteristic protected by law.
Construction Disbursement Coordinator - Pacific Western Bank (Anaheim, CA)
The position will work directly with construction contractors, third party management and fund control firms, inspectors, vendors, and clients from time of closing through final funding to process lender approved commercial real estate construction draws in accordance with internal and regulatory requirements.
Establish a master disbursement funding ledger at loan close, categorizing all sources and uses of the construction budget
Maintain disbursement funding ledger throughout the project to ensure all funding categories and sources remain in balance
Establish and maintain all funding and project related files, paper and electronic
Review all construction contracts, budgets and other bids
Process partial releases and pay downs on subdivision loans
Verify and balance project budget, contingencies, and if applicable other funding sources
Review all disbursement, transfer and increase requests for completeness, accuracy and alignment with percent complete; obtain lender's approval to fund
Coordinate the final payment
Order and review construction surveys as applicable (includes foundation and as built)
File and tabulate Preliminary Notices received
Collect and review final licenses, insurance and receipt of final loan documentation prior to final funding
Document and maintain desktop procedures detailing department disbursement procedures
Process monthly interest payments due on all construction loans
Review mechanics liens and/or contractor disputes and provide management with recommended action
Assist with various department and management projects as needed
College degree is preferred or equivalent experience
Minimum 2 years Construction Disbursement and Commercial Lending experience preferred
Ability to work in word, outlook and excel
Ability to fund all disbursements efficiently using the Bank's accounting and loan systems
Ability to create reports and tracking spreadsheets
Basic knowledge of real estate, escrow, title, UCC, and lender due- diligence/verification processes
Strong knowledge of the Construction Process and typical disbursement requirements.
Ability to manage multiple tasks/projects and deadlines simultaneously
Possess strong analytical skills
Be a self-starter and detail-oriented
Disbursement Services Support
Do you have a commitment to customer service? We offer an exciting opportunity to use your analytical and leadership skills in a purpose-focused and rewarding environment.
Trilogy Health Services, an innovative, dynamic Long-Term Care, Skilled Nursing and Assisted Living company based out of Louisville, KY, is looking for a top-notch accounting professional to join the team at our Home Office as Disbursement Services Support.
Our Disbursement Services Support will be responsible for supporting and assisting in the maintenance and the disbursement services for the Accounts Payable and Payroll Departments.
Here are a few of the daily responsibilities of a Disbursement Services Support:
Coordinates new vendor set-up requests for Trilogy entities including but not limited to reviewing supporting documentation for completeness to include TIN matching and set-up in system.
Audits and maintains existing vendors for Trilogy entities.
Assists with ad-hoc accounts payable analysis.
Assists Payroll Department with reconciling reports, etc. on as-needed basis.
Consults with Company personnel on disbursement-related issues.
Conserves resources by adhering to financial stewardship using prudent judgment related to expense(s) incurred by the Company.
You would be a great fit for our team if you have the following:
Pursuing or a recent graduate with a four (4) year degree in Accounting, Finance, or Business or equivalent from an accredited college or university.
One (1) to three (3) years accounting, finance or payroll experience in healthcare, senior living industry or long-term care environment preferred.
Prior intern experience a plus.
Exposure to and knowledge of the Microsoft Office Suite of products.
LocationTrilogy Health Services Louisville KentuckyOverview
Founded in December 1997, Trilogy Health Services, LLC is a customer service focused provider of senior living and long-term healthcare services including independent and assisted living, memory care, skilled nursing and rehabilitative services. These services are delivered by staff specially trained to honor and enhance the lives of our residents through compassion and a commitment to exceeding customer expectations. Our goal is simple: to be the Best Healthcare Company in the Midwest!
We offer a competitive compensation and benefits package including:
Innovative Training Programs
And much more!
Equal Opportunity Employer
Not ready to apply? Our Talent Network is a great way to keep up with open positions here at Trilogy Health Services. By signing up, you'll receive alerts based on your skills and the type of position you are seeking. To join our Talent Network, click the link below.
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Escrow Disbursement Specialist I
Disburses funds from escrow accounts for paying property taxes, hazard and or flood insurance, private mortgage insurance and accident and health insurance. Reviews tax, insurance, Private Mortgage Insurance, Life and Accident and Health reports.
Responsible for reviewing annual escrow analysis for Fulton Financial Corporation. Researches inquiries through Aperio or emails.
This position is located in East Petersburg, Pa (near Lancaster)
Hours are 8:00-4:30 or 5:00 Monday-Friday
Disburses funds from escrow accounts for paying property taxes, hazard and or flood insurance, private mortgage insurance and accident and health insurance. Reviews tax, and insurance reports.
Responsible for reviewing annual escrow analysis for Fulton Financial. Researches inquiries through workflows or emails.
Review escrow analysis in detail on a monthly basis. Disburse escrow surplus checks to customers.
Communicates with call center and other departments to resolve questions or issues. Researches and responds timely to workflows, email requests and customer inquiries.
Work closely with tax vendor and insurance vendor to research and communicate issues or changes to avoid negative customer impact. Review insurance and tax due reports in order to ensure timely payment of disbursements.
High School Diploma or equivalent experience.
0 to 6 months Performing the essential duties of this role. (Preferred)
EEO Statement Fulton Financial Corporation ("Fulton") is an equal opportunity employer and is committed to providing equal employment opportunity for all qualified persons. Fulton will recruit, hire, train and promote persons in all job titles, and ensure that all other personnel actions are administered, without regard to race, color, religion, creed, sexual orientation, national origin, citizenship, gender, gender identity, age, genetic information, marital status, disability, covered veteran status, or any other legally protected status.
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