Distribution Accounting Clerk Job Description Sample
The Distribution Clerk – responsible for mailing of all out-going customer documents and all general correspondence for the Customer support Center (CSC) by US Mail or Fedex, supplying paper to printers, sorting and distributing incoming/outgoing mail, and archiving documents into the imaging system. The position is also responsible for properly labeling and keeping precise log of the boxes, containing customer documents, sent to the storage facility. On an annual basis, the position is responsible for coordinating the purging of documents that passed the retention period.
The position produces various reports, including but not limited to TAG, Billing statements, Vessel Manifests, and attachments. The position also provides the backup to the front desk and supports functions of various departments in CSC.
Maintain the Accuracy standards set for the Department as a whole, and/or as modified for particular clerical billing functions.
Meet and/or exceed the productivity standards set for the Department as a whole, and/or as modified for particular clerical billing functions.
Demonstrate a working knowledge of the functions, navigation and entry of the MNC computer systems used in the billing process.
Demonstrate a working knowledge of the functions and requirement for operating the postage machine.
Seek and accept assistance and advice from team members and supervisors; minimize absences, and provide required support to the Billing Specialists with your team.
Back up for the receptionist.
Highly productive, with a sense of the importance of quality and accuracy
Able to demonstrate a strong knowledge of database, Internet, spreadsheet, and word processing programs
Customer service focus
Ability to work with minimal supervision, yet be compatible within a team environment
Results and detail oriented
Effectively research and analyze data and demonstrate effective problem solving and decision-making skills
Able to manage multiple projects and objectives
High School diploma or equivalent
One to two years of work related experience
Distribution Center Clerk
Posting Options: Internal and External
Provide quality mail and shipping support services to the LMU community by ensuring that the daily processing and delivery of all mail and parcel distribution is efficient, organized and timely.
Position Specific Responsibilities:
Process and deliver all incoming, outgoing, and intra-campus mail and parcels. Deliver all mail and parcels on assigned route in a timely and efficient manner.
Cross train in all the functions in the Distribution Center, including the delivery of mail on campus offices, campus boxes, mail and parcel processing, and delivery of all mail to and from the Post Office. Assist in all areas as directed.
Offload delivery trucks, sort mail and parcels, for distribution or, delivery on campus.
Perform Distribution Center routine tasks and all tasks as directed.
Assist supervisor in the direct supervision of student employees.
Perform other duties as assigned.
- Mail processing within a university mail center is preferred. PC experience using Microsoft Office products. Demonstrated written communication, mailing equipment, sorting and record retention experience.
Typically a High School diploma.
Must have a valid California driver's license and be able to maintain it. Must be able to acquire forklift certification upon hire and maintain it.
Physical Demands (if applicable)
Must constantly stand, walk, use fingers to hold and handle objects, speak clearly, hear and see both near and far. Frequently must lift up to 100 pounds, stoop and reach.
Occasionally must sit, carry push and pull up to 100 pounds, climb, balance, kneel, crouch and crawl. Occasionally must work in confined spaces. Frequently exposed to extreme heat, temperature changes and noises over 80 decibels. Occasionally exposed to wetness and humidity.
History of driving larger vehicles such as vans and trucks a plus, as well as forklift driving. A basic knowledge of all classes of mail, foreign and domestic, postal rules and regulations regarding sorting, preparation and dispatch of mail.
Ability to prioritize and process a high volume of mail and parcels within mandatory daily deadlines. Maintain accurate records and keep them easily accessible.
Exemption Status: Non-Exempt Salary Grade Minimum:
Salary Grade Midpoint: Posting Date 09/17/2018 Application Deadline Date:
Distribution Center Clerk 1
JOB SUMMARY ##### Receives shipments and records packages/items as they arrive on loading dock. Performs other duties as assigned.
May be required to work overtime and weekends during peak periods. # ESSENTIAL DUTIES AND RESPONSIBILITIES # # Verifies documentation to ensure correct delivery of packages. Delivers routine supplies and special order items to designated areas. Properly stocks inventory on stockroom shelves.
Packs and ships returned supplies. Maintains cleanliness of storeroom and loading dock. Expedites medical supplies or refrigerated items that are time sensitive.
Works independently to establish and prioritize workflow of loading/shipping area. Processes returns from clinics. Operates computer terminal # CULTURE OF EXCELLENCE BEHAVIOR EXPECTATIONS To perform the job successfully, an individual should demonstrate the following behavior expectations: # Quality- Follows policies and procedures; adapts to and manages changes in the environment; Demonstrates accuracy and thoroughness giving attention to details; Looks for ways to improve and promote quality; Applies feedback to improve performance; Manages time and prioritizes effectively to achieve organizational goals. # Service- Responds promptly to requests for service and assistance; Follows the Mercyhealth Critical Moments of service; Meets commitments; Abides by MH confidentiality and security agreement; Shows respect and sensitivity for cultural differences; and effectively communicates information to partners; Thinks system wide regarding processes and functions. # Partnering- Shows commitment to the# Mission of Mercyhealth and Culture of Excellence through all words and actions; Exhibits objectivity and openness to other#s views; Demonstrates a high level of participation and engagement in day-to-day work; Gives and welcomes feedback; Generates suggestions for improving work:
Embraces teamwork, supports and encourages positive change while giving value to individuals. # Cost- Conserves organization resources; Understands fiscal responsibility; Works within approved budget; Develops and implements cost saving measures; contributes to profits and revenue. # EDUCATION # EXPERIENCE # Graduate of high school or equivalent. # CERTIFICATION/LICENSURE ################### Those required to drive a Mercy vehicle, per department guidelines must Maintain a valid driver#s license. Have and maintain an acceptable driving record per Mercy#s HR-01 Fleet Safety policy ADDITIONAL REQUIREMENTS Passing the Driver#s License Check and/or Credit Check (for those positions requiring). Passing the WI Caregiver Background Check and/or IL Health Care Workers Background Check. Must be able to follow written/oral instructions.
OTHER SKILLS AND ABILITIES ################################################ Good interpersonal/communication skills Ability to work pallet jacks, tools, knives, and a computer terminal Ability to drive a large box truck to and from Mercy Hospital locations. WORK ENVIRONMENT The noise level in the work environment is usually quiet. Occupational Exposure: Category C - No partners in the specified job classification have occupational exposure. # AGE OF PATIENTS SERVED Non-Specific Task (N/A) # INFORMATION ACCESS Partner may access strategic and planning data needed to perform their job duties as directed by the director. # WORK CONTACT GROUP ### Truck drivers, hospital/clinic personnel, and the general public
SPECIAL PHYSICAL DEMANDS The Special Physical Demands are considered Essential Job Function of the position with or without accommodations
While performing the duties of this job
, the employee is regularly required to stand, walk, talk, and hear; use hands to finger, handle, or feel; reach with hands and arms; lift up to 50 pounds. The employee is occasionally required to sit.
Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and depth perception. Bending and Reaching. Ability to lift at least 50 pounds.
Ability to push/pull linen cart up to 200 lbs. Ability to drive a large box truck to and from Mercy Hospital locations.
######################### LEVEL OF SUPERVISION Work is performed according to specific procedures and methods, but the incumbent must make minor decisions in order to adapt to routine situations. #
This position is primarily responsible loading supplies onto the truck, transporting them to the hospital and then delivering within the hospital.
Accounting Clerk IV
Performs a variety of moderately complex clerical accounting functions to ensure accurate, efficient and complete processing of transactions. Models and acts in accordance with our guiding principles and core values.
Primary Duties and Responsibilities
- Perform accounts payable functions that ensure vendors are paid accurately and on time.
- Provide training to new employees on department procedures and financial systems.
- Monitor all check processing procedures to ensure accuracy and compliance with general accounting principles and department policies and procedures.
- Review processing status of vendor invoices and ensure invoices are processed for payment.
- Distributes work to accounting clerk staff to ensure an efficient and productive work flow.
- Provide assistance on follow-up and consultation with stations and vendors to resolve complex accounts payable or other accounting issues.
- Perform data entry by inputting data from source documents into computer.
- Respond to vendor questions on current invoices, past due invoices and statements.
- Performs other duties as assigned.
Education and Experience
- High School Diploma or GED required.
- Associate's Degree preferred.
- Minimum three to five years related experience.
- Minimum three years industry experience preferred.
Certifications and Licenses
Languages and Communication Skills
- Must be able to read, write and speak English fluently.
- Ability to communicate and interact effectively with multi-functional and diverse backgrounds.
- Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
- Ability to write reports, business correspondence, and procedure manuals.
- Ability to effectively present information and respond to questions from employees, senior management, clients, customers, and the general public.
- PC literate.
- Intermediate proficiency in Microsoft Office, internet, web-based and job specific software applications.
- Ability to analyze moderately complex administrative details and routine Accounting tasks including organizing, preparing and coding documents and preparing summary reconciliations.
- Ability to generate routine to moderately complex reports, charts, and graphs.
- Accurate typing and/or data entry skills.
- Ability to add, subtract, multiply and divide using units of U.S. or international currency, weight, volume and distance measurement.
- Responds promptly and professionally to customer needs and solicits customer feedback to improve performance.
- Recommends solutions to common problems.
- Gives and welcomes feedback, and contributes to building a positive team spirit.
Travel is not required in this position.
Job type: Full-time
With 10 locations across the country, our network of distribution centers keep all of our online stores and retail locations stocked with all the best products for our customers' pets.
Maintain warehouse documentation and create reports pertaining to incoming and outgoing merchandise shipments to and from the distribution centers and the stores. Ensure timely and cost-effective transport of merchandise. Maintain accuracy of Warehouse Librarian computer database. Through general operating procedure covers most tasks, questions are referred to the supervisor.
Essential Job Functions:
Through previous background and experience, the candidate must demonstrate, with or without an accommodation, the ability to:
Efficiently create complex documents and/or reports using spreadsheet software.
Type correspondence and/or documents using WordPerfect software.
Efficiently enter data via 10-key by touch.
Interact professionally and effectively through verbal and written communication with all contacts inside and outside the Company.
Although this position generally does not entail supervising other employees, on occasion management may delegate additional responsibility to include providing functional guidance to others.
The duties of this position may be performed in an office environment with some exposure to, or in a warehouse environment in which there is constant exposure to, heat, cold, dirt, dust, fumes and/or noise. Work duties are almost exclusively performed indoors in one location, where the risk of minor injury should not be overlooked as a result of warehouse conditions.
The minimum educational background of an applicant to this position is a high school diploma or its equivalent (GED). Basic math proficiency and a working knowledge of computer fundamentals are also required. Six months to one year of previous clerical experience is preferred, to include 10-Key by touch and basic office support duties.
Are you looking to grow your career with a thriving company as an Accounting Clerk? This position available through Robert Half Finance might be for you. If you're interested in handling matching invoices to purchase orders and/or vouchers, data entry, and assisting in the process of Accounts Payable (A/P) and Accounts Receivable (A/R), this reputable business might have the Accounting Clerk role for you. The Accounting Clerk position is a full-time opportunity and is situated in the Miami, Florida, area. In this position, you will get terrific benefits, a wonderful work space/office, and a dynamic team culture. Key responsibilities
Assist with general accounting tasks, including G/L account reconciliation and month-end closing, and other ad hoc projects
Assist Accounts Receivable with processing daily invoices/credit, applying cash receipts, and collecting past due balances
Reconcile discrepancies, and prepare correction documents as needed, by checking all possible sources of disagreement, reconstructing probable actions, and recognizing the effect on other accounts
Produce statements and reports using a variety of sources
Use various methods to add financial information to journals and ledgers
Assist accounts payable with vendor invoices and disbursement filing and with A/P invoice matching filing
Use knowledge of expenditure codes and accounting codes to accurately code documents
Assist with other related duties and special projects as assigned Please send your resume to
AA or BS/BA in Accounting or related field preferred
Outstanding data entry skills
Ability to multitask efficiently and prioritize work
Spreadsheet and ERP system experience is ideal, but not required
2+ years of accounting experience required
Solid understanding of fixed income
Deep understanding of accounts receivable
Account reconciliation experience
Employment Type: Full-time
The Role We are seeking a detail-oriented Accounting Clerk to join our growing Accounting team. This role requires strong ability to handle multiple projects, have excellent communication skills with strong time management ability.
Accounts Receivable ? Prepare, verify and code customer remittance ? Post customer payments by recording ACH, checks, wires, and credit card transactions ? Billing invoices ? Initiate collections on past-due accounts by sending bill reminders and contacting customers ? Handle customer requests, changes and credits ? Resolves invalid or unauthorized deductions or chargebacks by following deductions procedures ? Prepare commission reports ? Perform month-end Accounts receivable closing ? Generate monthly aging reports for review by management ? Prepare quarterly and annual customer account profitability ? Prepare item profitability ? Prepare ad hoc projects on revenue analysis ? Update and maintain pricings in ERP Accounts Payable ? Maintain and update account database ? Obtain approval for invoices received and enter in system ? Prepare payments: Checks, ACH, wires, and online payments ? Identify discrepancies and resolve billing issues ? Prepare ad hoc projects on expense analysis. ? Budgeting Grant Gazeley Recruiting Manager Finance Accounting Robert Half 990 W. 190th street. Suite 290 Torrance CA 90502 must be eligible to work in the U.S. roberthalffinance.com Tel: ext 26641
? Bachelor?s degree in Accounting ? 2+ years of transactional accounting experience ? Experience with Microsoft Great Plains, Microsoft AX, and Concur ? Excel proficiency+ ? Problem solving skills ? Detail oriented, organized, honest, and reliable ? Strong customer-facing communications skills
Employment Type: Full-time
Accountemps is in need of an Accounting Clerk, whose duties will be matching invoices to purchase orders/ vouchers, data entry, and assisting with Accounts Payable (A/P) and Accounts Receivable (A/R). This is a long term temporary-to-fulltime position located in the Westlake Village, California area. If you enjoy being part of an efficient, team-oriented environment with an opportunity for career advancement, then this position could be for you. This opportunity is with an emerging organization that is well-respected in the industry. Responsibilities
Support Accounts Receivable: process daily invoices/credit, apply cash receipt, and help with collection of past due balance
Order documents that require knowledge in determining proper classification of accounting codes and expenditure codes
Overall accounting: help with G/L account reconciliation and month-end closing, other ad hoc projects
Settle discrepancies by checking all possible sources of disagreement, reconstructing probable actions, and recognizing the effect on other accounts; prepare correction documents as required
Upload financial information to journals and ledgers
Help Accounts Payable: vendor invoices and disbursement filing, A/P invoice matching filing
Produce statements and reports that require utilization of a variety of sources
AA or BS/BA in Accounting or related field preferred
Ability to multitask and meet deadlines
Skilled in Spreadsheet and ERP system
Accurate, swift, data entry abilities
Accounts receivable experience
Well-founded grasp of Microsoft Excel
Strong familiarity with accounts receivable aging
Accounts payable experience preferred
Proven knowledge of QuickBooks
Comprehensive knowledge of account reconciliation
Employment Type: Temporary-to-full-time
Our busy and growing client in Dallas, TX is looking for an Accounting Clerk on a 1-2 month contract basis.
National insurance organization
In business over 10 years
Based in Dallas with offices located in other states within the US
Accounting Clerk Role:
Provide accounting and clerical support to the accounting department
Type accurately, prepare and maintain accounting documents and records
Prepare bank deposits, general ledger postings and statements
Enter, copy and scan checks
Reconcile accounts in a timely manner
Daily enter key data of financial transactions in database
Provide assistance and support to company personnel
Research, track and restore accounting or documentation problems and discrepancies
Inform management and compile reports/summaries/spreadsheets on activity areas
Function in accordance with established standards, procedures and applicable laws
Accounting Clerk Background Profile:
The Accounting Clerk will have a High School Diploma or equivalent
2+ years accounting experience
Strong data entry skills
Advanced Excel skills advanced including vlookups and pivot tables
Must be familiar with journal entries and general ledger
The Accounting Clerk will have strong attention to detail and accuracy
Must be able to multi-task and work in a fast- paced environment
Features and Benefits while On Contract:
We go beyond the basic staffing agency offerings! You can see the extensive list of benefits on our website under the Candidate Benefits tab.
Disclaimer: sensitive and personal data will not be requested by Frontline Source Group or its affiliates until a job offer is made and accepted. If you ever doubt the validity of our job postings, we encourage you to call one of our branch locations to verify the status on any job.
ABOUT SHERIDAN MEMORIAL HOSPITAL Sheridan Memorial Hospital is a progressive, state-of-the-art facility nestled beneath the Big Horn Mountains in beautiful Northeast Wyoming. Founded over 100 years ago, Sheridan Memorial is licensed for 88 beds with over 60 physicians who provide primary medical care and specialty care in more than 15 areas.
We are proud of our more than 600 employees who provide personalized, patient centered care in a healing environment. When people think of excellent healthcare, they think of Sheridan.# JOB SUMMARY Coordinates the functions of employee payroll, insuring that bi-weekly processing of employee payroll is completed timely and accurately. Coordinates with staff from Human Resource Management to insure proper remuneration of payment for man-hours worked and the appropriate withholding of various deductions.
Coordinates the processing of annual W-2s, form 1099s and other applicable forms to meet IRS and Federal financial requirements. Also coordinates the Accounts Payable functions, insuring that vendors/contractors and other interested parties are reimbursed for various services/products on a timely and accurate basis. Responsible for the processing of invoices and payment for the facility.
Invoices, credits and payments are processed through the computer system. Assists in preparing for various external audits as well as preparing numerous requested and recurring financial reports reflecting budgetary information, depreciation of equipment and other statistical reports as required.# ESSENTIAL DUTIES/RESPONSIBILITIES Gathers all 1099 financial information during the calendar year and assists in preparation of all IRS forms at the end of the year. Maintains a working knowledge of IRS and all other State and Federal regulations that may apply.
Attends occasional education courses to keep current on regulations, changes, etc. Keeps current on generally accepted accounting principles. Maintains oversight of accountable forms, insuring appropriate safeguards are applied at all times.
Monitors invoices for correct information; investigates invoice or payment errors. Processes credits to department cost centers when applicable. Helps prepare A/P files for various external audits.
Assists as needed in maintaining Capital Equipment payments. Processes Accounts Payable for construction projects, insuring that expenditures are correct. Assists in providing training/cross training in the primary functions to insure the appropriate coverage is maintained at all times.
Maintains a good working relationship within the department and with other departments.# MINIMUM QUALIFICATIONS # Education / Experience / License and Certifications # High school graduate or equivalent with course work in business math or bookkeeping or one to Two years of college preferred. Minimum of two years experience in an accounting department preferred. Sheridan Memorial Hospital is an equal opportunity/Affirmative Action employer and gives consideration for employment to qualified applicants without regard to race, age, color, religion, sex, national origin, disability or protected veteran status. If you#d like more information about your EEO rights as an applicant under the law, please click here#
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