Editorial Assistant Job Description Sample
Campus/Location:University Park CampusDate Announced:02/14/2018Date Closing:open until filled
Job Number:77057Work Unit: College of the Liberal ArtsDepartment:Full/Part Time:Part–Time
The Rock Ethics Institute is seeking an efficient, detail-oriented, editor and transcriptionist to assist Robert Bernasconi, Philosophy Faculty, including assistance with the production of two academic journals Critical Philosophy of Race and Levinas Studies. Typical duties include copy editing, printing, and organizing editorial files; working with Penn State Editorial Manager and communicating with the editorial team; transcribing papers in different languages.
Qualified candidates must possess knowledge of web design and digital media, be a good communicator, be able to follow style and editorial guidelines, have a strong work ethic, and be able to meet firm deadlines. A working knowledge of Editorial Manager is desirable. Applicants must submit a cover letter and resume.
Typical schedule: August-December, January-May. Typical Hours: part-time as needed, 10 hours per week, flexible. Pay rate: $10-$12/hour.
Americas Test Kitchen is seeking an Editorial Assistant to join the book team. Reporting to the Executive Editor, the Editorial Assistant will provide assistance and support to the Book Editorial Team to help smoothly and effectively produce 12 plus books per year. The Editorial Assistant will attend to a variety of editorial and administrative tasks including inputting proofreader corrections, reviewing and checking proof, and retrieving information from our archives. A significant part of the job involves project management: the Editorial Assistant will generate book production schedules, take notes at production meetings, meet regularly with editors to keep schedules current, and work with sales to communicate marketing deadlines. The Editorial Assistant will also have the opportunity to take on book-specific editorial work by editing assigned portions of projects, attending recipes tastings, and drafting marketing copy. This is an entry-level position for someone who can efficiently handle a variety of administrative tasks but is also eager to learn how our books are conceived, edited, and produced.
Generate production schedules for books and meet with editors on a weekly basis to ensure schedules remain up to date. Take notes at weekly editorial and production meetings and follow up with editors.
Work with sales to track marketing deadlines and ensure book information and covers are kept up to date in sales systems.
Help editors assemble book manuscripts using our extensive archives. This involves retrieving and reformatting text from a variety of in-house files including our recipe database into a clean, organized document.
Input proofreader corrections and review and check corrections. Review final proof for all books. Review and check corrections on book-related materials, as needed, such as title information sheets and press releases.
Provide administrative support to the editorial team including: maintaining book and review files; printing and mailing pages to freelancers; managing schedules for freelance copyeditors, proofreaders, and indexers; maintaining in-house reference publications; and coordinating meetings.
Opportunity for helping editors with organizing, editing, and writing material for book projects or taking on small book projects independently.
BA/BS (or equivalent) with 1-2 years experience in a publishing environment.
Excellent editorial skills and the ability to multitask efficiently, mandatory.
A commitment to quality, accuracy, and attention to detail.
Demonstrated interest in food and cooking.
Familiarity with proofreader marks and culinary terms, a plus.
Proficiency with Microsoft Word and Excel required.
Familiarity with InCopy and K4 publishing workflow system a plus.
Self-motivated, self-starter able to set and meet deadlines. Must be a team player willing to take on additional challenges as needed and must be flexible during peak workload periods
Springer Nature is one of the world's leading global research, educational and professional publishers. It is home to an array of respected and trusted brands and imprints, with more than 170 years of combined history behind them, providing quality content through a range of innovative products and services. Every day, around the globe, our imprints, books, journals and resources reach millions of people, helping researchers and scientists to discover, students to learn and professionals to achieve their goals and ambitions. The company has almost 13,000 staff in over 50 countries.
Nature Research is seeking to appoint an Editorial Assistant to manage the processing of manuscripts from submission to acceptance as well as supporting the standardisation of workflows, improved efficiencies, data collection, and to support authors, editors, and reviewers.
This position is key to assisting the editors with manuscripts, and ensuring content is processed within suitable timeframes. The ideal candidate will be able to prioritise their workload and work to tight deadlines but will also ensure that tasks are performed with speed and accuracy.
This is an administrative position which would be ideal for someone with some office experience wishing to start a career in a fast-paced publishing environment. The Editorial Assistant role supports the Editorial teams with processing manuscripts from submission to acceptance
Excellent communication skills are key to this role – both written and verbal. Building key relationships with Editors and Chief Editors is essential for this role, as is working alongside other publishing departments including production and the publishing team. The ideal candidate will have a positive attitude to their work.
The ideal candidate will be educated to degree level (or equivalent) and will be adept at using Microsoft Word, Outlook and Excel, working within a team and meeting daily deadlines.
What you will be doing:
Managing the flow of manuscripts from submission to acceptance through the manuscript tracking system (MTS) - performing quality checks on manuscripts and ensuring all legal forms are collected and stored.
Providing MTS support for Authors, Reviewers and Editors - troubleshooting and assisting with system issues and escalating to the relevant teams if needed.
Liaising with Authors, Reviewers and Editors via email and telephone – ensuring your manner is always polite, professional and helpful
Maintaining correct information within the databases – updating person records within the MTS and ensuring manuscript information is correct
Assisting with editorial reports
Assisting with other ad hoc tasks associated with the editorial workflow of manuscripts
Providing team cover during periods of absence
Experience working in a fast-paced office environment is preferred
Microsoft Office suite and database management experience
Educated to degree level (or equivalent)
About our interview process:
If your CV looks promising, we'll contact you for a short telephone call – that will give you a chance to learn more about who we are, and we'll get an impression of your motivation
We'll then send you a test that you can complete in your own time
Lastly, there will be an onsite or video interview (depending on where you are based) – where you'll get to know your future colleagues, the working atmosphere and Springer Nature's projects
We offer a comprehensive benefits package that includes:
Varied and interesting tasks
An excellent working environment with flat hierarchies
A good work life balance with fair working hours + a generous and flexible vacation package
Discounted public transport
Discounted book prices
An excellent on-site cafeteria
Working Hours: Full-time
Company and Location: Springer Nature GmbH, Berlin
Excited by the prospect of joining us? We are looking forward to your online application in ENGLISH!
To find out more information about our organization please take a look at www.springer.com and springernature.com.
Regnery Publishing, the nation's leading publisher of conservative books, is seeking an entry-level Editorial Assistant to perform a variety of complex editorial, research, and support duties to coordinate publication of books under Regnery Publishing's various imprints.
Research (including photo research)
The Ideal Candidate will have:
An undergraduate degree
Excellent written and verbal communication skills
Strong interpersonal skills
Stamina for long hours
Coolness under deadline pressure
Superior attention to detail
Previous editorial experience
Familiarity with the Chicago Manual of Style
Regnery Publishing offers excellent benefits including medical, dental, paid time off, paid holidays, disability insurance, life insurance, 401k with company match, and a rewarding work environment. Our wages are competitive.
We offer training, good work/life balance, and the opportunity to thrive in a growing business. Our offices are conveniently located on Capitol Hill within easy walking distance of Union Station.
Regnery Publishing is a division of Salem Media Group, America's leading radio broadcaster, Internet content provider, and magazine and book publisher targeting audiences interested in Christian and family-themed content and conservative values. Salem Media Group is an equal opportunity employer.
The New York Daily News is seeking an organized admistrative professional to join our newsroom team!
The Editorial Assistant for the news desk will support newsroom staff in daily activities, which may include but is not limited to answering phones, checking generic email accounts for news stories and tips, managing freelancer information and invoices, responding to reader queries and tracking newsroom schedules for the payroll department.
Candidates please note that this is an admistrative support role, not a writing or editing position.
An editing assistant's responsibilities include but are not limited to:
Being fast and accurate.
Managing freelance submissions and handling freelance invoices or contracts.
Tracking newsroom schedules for the payroll department.
Proofreading written material for accuracy on occasion.
Answering phones and responding to reader queries.
Meeting newsroom deadlines under minimal to moderate supervision.
Striving to meet specific individual goals to be assigned on a regular basis by supervisor.
The Editorial Assistant role for the newsroom will revolve around providing clerical support for the Editors; a strong command of the English language, good phone presence and professional business writing skills are required. Strong computer literacy and experience with Microsoft Office and data entry is also necessary for success in this position. Editorial assistants should possess initiative, attention to detail, a commitment to accuracy and discretion when handling sensitive or confidential information. They also must be able to multitask and perform well under constant deadlines. Previous administrative experience is strongly preferred; experience working in a newsroom will be considered a plus.
College degree with a major in communications or business preferred. Experience in a professional office dealing with payroll and accounting or an executive office support position.
Excellent command of verbal and written English.
Knowledge and acceptance of tronc's mission and strategy
Must be able and willing to work irregular hours and holidays as necessary
Microsoft office experience and strong computer literacy.
POSITION SUMMARY: The editorial assistant primarily serves as a proofreader but may assume expanded editorial responsibilities. The proofreader assists the editors by checking and reading page proofs of BJU Press products and marking errors and inconsistencies for the editors to review. The proofreader increases the value of the products through catching errors and inconsistencies, ensuring the product's conformity to BJU Press style, lowering production costs through working efficiently and attentively, and using standard departmental procedures and guidelines. When not busy proofreading, a proofreader reviews BJU Press policies and procedures and other appropriate reference materials or performs related tasks as directed by the proofreader supervisor. The editorial assistant's expanded role may include select editorial work, either independently or under the direction of an editor.
PRINCIPLE DUTIES AND RESPONSIBILITIES:
Proofread production content and other assignments at the discretion of the proofreading supervisor
Assist editors with specific editorial tasks as requested
Keep the proofreading supervisor aware of any issues
Learn and review departmental procedures, and suggest updates or improvements to the proofreading supervisor as appropriate
Uphold the BJU Press brand image and publishing standards
Complete special projects as assigned
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:
Acceptable score on the department's editorial test
Strong skills in English grammar, mechanics, and other characteristics of good writing
An eye for attractive and user-friendly layout and design
Proficiency in applying the Chicago Manual of Style and other reference sources (can be learned on the job)
Ability to follow directions and established procedures
Good organizational skills with attention to detail
Ability to meet deadlines and work with a team
Excellent communication skills, verbal and written
Wiley is a provider of content-enabled solutions that improve outcomes in research, education, and professional practice. Our core businesses produce scientific, technical, medial, and scholarly journals, reference works, books, database services, and advertising; professional books, subscription products, certification and training services and online applications and education content and services including integrated online teaching and learning resources for undergraduate and graduate students and lifelong learners. The company's headquarters are located in Hoboken, New Jersey, with operations in the U.S., Europe, Asia, Australia, and Canada.
The Editorial Assistant provides administrative and title management support to Journal Publishing Managers (JPMs) to contribute to the overall achievement of editorial and divisional objectives within the Society Management group. The Editorial Assistant is an integral member of the team that is responsible for the smooth operation and management of our Social Sciences & Humanities journals portfolio. The Editorial Assistant will engage in key activities including compiling editorial board and publisher reports, assisting with pricing, conducting internet research, communicating information internally to colleagues and externally to clients, overseeing the processing of invoices and payments, drafting accounts and contracts, and assisting with travel and meeting arrangements. The position requires a strong orientation toward business and management skills.
Support (~ 90%)
Regularly prepare drafts of accounts, contracts, hand-over forms, editorial board and publisher reports, and general external communications using templates/form letters and information provided by the JPM in support of journals title management and acquisitions activities.
As required, assist in data retrieval for custom reporting by using both internal reporting systems and external sources.
As directed by JPMs, regularly use web and other information sources to identify acquisitions targets and other competitive/market information to assist in the pre-qualification/bidding process of acquisitions prospects. Support JPMs during incoming and outgoing title transitions.
As required, act as a liaison point between external journal editors and other Wiley staff to address routine inquiries, independently where possible, referring others to appropriate colleagues to begin building relationships with external contacts and to support and learn internal processes.
On a monthly basis, ensure invoices are processed and payments are made to meet contract terms.
As required, update central systems including internal customized journals publishing databases, internal commissioning database, and editorial contacts spreadsheet to ensure accuracy of information and effective communication.
Organize internal and external meetings, attend and take notes as required, and organize catering as needed to help support the JPMs with internal and external relationship management.
Conferences (~ 10%)
As required, provide support at conferences, to include setting up and manning a Wiley exhibit, speaking with existing and potential customers, authors, editors, and society executives, and taking orders for books and journals to help promote the Wiley image and to help maintain strong internal and external relationships.
High school diploma required, college education highly desirable; OR
Any equivalent mix of experience and education
Publishing experience a strong plus
Experience or interest in scholarly publishing a plus
Knowledge, Skills, & Abilities:
Must be computer literate and proficient in word processing (i.e. MS Word), spreadsheets (i.e. MS Excel), and using the Internet for research, with an eagerness to learn additional computer programs. Knowledge of presentation applications (i.e. PowerPoint) highly desirable.
Must be well organized and detail oriented with demonstrated effective time-management and follow-up skills.
Requires demonstrated professional verbal and written communication skills and excellent interpersonal skills at all levels of business.
Must have strong analytical skills with the ability to independently solve problems.
Must be capable of managing multiple tasks simultaneously amid tight deadlines.
Prior work experience with project-related financials is a strong plus.
Must be willing and able to travel up to 10% and undertake some weekend work on occasion.
Wiley is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.
Although we appreciate your interest only those candidates with whom we are interested in interviewing will be contacted.
Slate is hiring a full-time editorial assistant in its New York office. The assistant's primary responsibility will be to provide editorial, research, and administrative help to Slate's reporters and editors. There will also be many opportunities for writing and blogging.
Ideal candidates will be organized, diplomatic, hard working, and detail-oriented, and they will write sparkling copy. They will also demonstrate top-notch editorial judgment and broad cultural interests. One to two years of editorial experience is preferred. Good humor and menschiness are a big plus. This is a 12-month position, with benefits.
- a resume
- a cover letter that includes contact information for 3 references
- a 400-word Brow Beat post that makes an original, timely argument about some feature of the culture landscape
- three clips or writing samples
Upload your cover letter and the assignments above as one attachment. The deadline for receipt of applications is April 1st.
Slate welcomes candidates with diverse backgrounds and perspectives.
The Opinion Department of The New York Times is seeking an Editorial Assistant. The job is diverse and ever-changing, but the primary duties are reading the hundreds of unsolicited submissions and pitches that arrive each week from writers around the world, and fact-checking articles. Duties change depending on the daily needs of the department and might also include work on social media, research, clerical duties and production.
The editorial assistant must have a sharp eye for detail; a strong sense of fresh arguments and good writing; superb research skills; a devotion to the highest standards of accuracy, precision and verification; ability to dive into unfamiliar material on deadline; discretion in handling sensitive editorial material; and a strong interest in opinion journalism.
This position is represented by the Newspaper Guild of New York.
If you are an active employee at The New York Times or any affiliates (excluding INYT), please do not apply here. Go to the Career Worklet on your Workday home page and View "Find Internal Jobs". Thank you!
The New York Times Company is an Equal Opportunity Employer and does not discriminate on the basis of an individual's sex, age, race, color, creed, national origin, alienage, religion, marital status, pregnancy, sexual orientation or affectional preference, gender identity and expression, disability, genetic trait or predisposition, carrier status, citizenship, veteran or military status and other personal characteristics protected by law. All applications will receive consideration for employment without regard to legally protected characteristics.
At Pearson, we’re committed to a world that’s always learning and to our talented team who makes it all possible. From bringing lectures vividly to life to turning textbooks into laptop lessons, we are always re-examining the way people learn best, whether it’s one child in our own backyard or an education community across the globe. We are bold thinkers and standout innovators who motivate each other to explore new frontiers in an environment that supports and inspires us to always be better. By pushing the boundaries of technology — and each other to surpass these boundaries — we create seeds of learning that become the catalyst for the world’s innovations, personal and global, large and small.
The Editorial Assistant is responsible for providing general administrative and editorial support to the Association team while monitoring and coordinating specific digital and print products deliverables in a timely manner. The Editorial Assistant will assist the Director of Alliance/Partnership Management with maintaining all mission critical publishing systems, and will support in day-to-day management of the largely US-based SME and partner population and the publishing plan. This editorial position is distinct from a full Portfolio Management position in that the focus is on editorial administrative work and project management.
Work in the PCS system (and/or it’s successor) to set-up and maintain project records and produce reports as required
Routine administrative tasks, including prepare contracts; request ISBNs; process payments to SME, reviewers and vendors; process returned contracts; transmit required information to the royalty department; update and correct project metadata in the appropriate internal system; create and share report on a regular basis with our Association partners.
Handle SMEs queries, including queries concerning schedules, payments, tax forms, royalties
Attend status meeting and follow up on any outstanding queries, as directed
Work with project members (Both internal and external vendors and SMEs) to ensure that they are aware of their schedules and key deliverables, and track progress against these schedules, any discrepancies/red flags should always be escalated using the appropriate escalation route.
Track key product development deliverables against schedules, including but not limited to outlines, book chapters, digital course development, assessment, and supplements
Work with marketing and internal and external vendors to track creation and execution of key marketing deliverables including cover copy.
Support the technical review process, where needed for some titles, This includes supporting the recruiting of reviewers, establishing review schedules, monitoring progress against schedules, managing the delivery of reviews to SMEs, working with SMEs to resolve any outstanding issues, and processing payments for reviewers
Communicate effectively and efficiently with internal (Program and project managers, Rights and Production teams) and external (i.e. SMEs, vendors, partners and customers) stakeholders.
Identify risks to schedule, budget, scope, and project completion and escalates using appropriate escalation process
REQUIRED KNOWLEDGE AND EXPERIENCE
●1 – 2 years’ work experience, preferably in editorial, product development, production roles or project co-ordination role.
●Excellent and persuasive written and verbal communication skills.
●Ability to set goals, prioritize tasks, build effective agendas and lead successful and efficient meetings.
●Ability to collaborate with key stakeholders and work in teams with a high degree of functional diversity.
●Prior experience in digital product development/management or project management will be an advantage.
●Proficiency with PC & MAC, including Microsoft Word, PowerPoint, Excel.
●Take initiative, lead change and solve problems
●Demonstrate thoughtful, strategic and customer focused decision-making
●Engage collaboratively to build high performing teams
●Ability to build strong networks and work proactively and flexibly in a team.
●Sensitive to requirements of working in a culturally diverse environment.
Pearson is an Equal Opportunity and Affirmative Action Employer and a member of E-Verify. All qualified applicants, including minorities, women, protected veterans, and individuals with disabilities are encouraged to apply.
Primary Location: US-NJ-Hoboken
Work Locations: US-NJ-Hoboken-221 River 221 River Street Hoboken 07030
Organization: North America
Employee Status: Regular Employee
Job Type: Standard
Shift: Day Job
Job Posting: Mar 22, 2018
Job Unposting: Apr 2, 2018
Schedule: Full-time Regular
Req ID: 1804848
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