Executive Secretary State Board Of Nursing Job Description Sample
Executive Secretary State Boards For Acupuncture, Speech-Language Pathology And Audiology And Occupational Therapy, Box Op-1112/20821
Minimum Qualifications MINIMUM QUALIFICATIONS: Candidates must have a master's degree and seven years of progressively responsible administrative leadership experience are preferred. At least three of the seven years of experience should be in a position involving lead responsibility for program and/or policy matters. Candidates must be able to demonstrate superior skills in oral and written communications, and especially in developing plain language information to communicate effectively with applicants, licensees and the public. Awareness of the role of technology in the professions and in creating effective/efficient communications and processes is desirable. Candidates should demonstrate public speaking skills; understanding of the legislative process; knowledge of current practice and research in the professions; and general research and survey skills. Although not required, experience dealing with governmental, educational, or regulatory boards would be an asset. Most importantly, the Executive Secretary must have a dedication to public protection and a broad, well-developed array of administrative skills, with a background in public administration being ideal.
Duties Description The New York State Education Department (NYSED) is seeking applicants for the position of Executive Secretary for the State Boards for Acupuncture, Speech-Language Pathology & Audiology and Occupational Therapy. Under the direct supervision of the Deputy Commissioner for the Office of the Professions (OP), the Executive Secretary performs leadership, liaison, and coordination tasks for a broad range of activities related to the professions of acupuncture, speech-language pathology & audiology and occupational therapy. The Executive Secretary coordinates the work of the Professional State Boards. The incumbent will manage the board office staff and will be a key policy advisor to the Deputy Commissioner. Other duties of this position include, but are not limited to, the following:
Provide assistance to the Board of Regents through the State Education Department by: 1) developing requirements for licensure 2) reviewing and evaluating applications for licensure 3) assessing professional practice issues 4) convening disciplinary panels 5) providing technical assistance on pending legislation and 6) other matters regarding professional regulation;
Confer with the Office of the Professions (OP) management staff as well as with State and national associations on matters related to practice, professional training, licensure, and other related matters;
Interview and recommend prospective Board members to the Department and the Board of Regents;
Provide support for the State Boards, including preparation of State Board agendas, minutes, and reports;
Participate in various internal and external activities relating to professional training, licensure, or practice;
Prepare responses to numerous requests from the field, including licensees, employers and other agencies, for information regarding licensure or practice;
Work collaboratively with other OP staff to develop application materials, consumer information, plain language information for licensees, and materials for the OP web site; and
Serve as a member of OP's leadership team, taking on additional or other management responsibilities as assigned.
Additional Comments CONDITIONS OF EMPLOYMENT: This is a key management position with the New York State Education Department's Office of the Professions. This position is in the exempt class and serves at the discretion of the Commissioner of Education.
- Salary will be commensurate with Education and Experience.
APPLICATION: Applications will be accepted on an ongoing basis until a candidate is appointed. Qualified candidates should send a resume and letter of interest to email@example.com (email applications are preferred). You must include the Box number (OP-1112/20821) of the position in the subject line of your e-mail and cover letter to ensure receipt of your application.
Copy Of School Board Secretary
Merrimack School District
School Board Recorder
Part time position whose responsibility is
to attend all evening school board meetings on the
1st and 3rd Monday of each month
and to prepare the minutes of those meetings.
Skills desired: typing, proofreading, ability to meet deadlines.
Please apply online or send a resume and letter of interest to:
Linda Hastings, Director of Human Resources
Merrimack School District
36 McElwain Street
Merrimack, NH 03054
Board Secretary / Leadership & Training Support
This position has the responsibility as the Regional Governance Officer for the regional Thrivent Member Network. This function serves as the primary point of contact and plays the lead role in coordinating the actions of the Thrivent Member Network Regional Board for regional governance activities and acts as communication officer and record keeper for the Thrivent Member Network and the Board.
In addition, perform administrative duties to support local frontline leaders and area support to facilitate the training and growth of the region.
Work in conjunction with the Executive Chair and President of the regional Board to manage administrative and operational activities related to regional board of directors meetings, including meeting calendar, agenda planning, coordination of and distribution of all meeting materials prior to the scheduled board meetings (through the use of the online board portal).
Attends all Regional Board meetings and planning sessions for board meetings; will partner with the Executive Chair and President to identify agenda items and set agendas, and define material needs for board meetings.
Responsible for the drafting of board minutes and resolutions for presentation to the Board. Responsible for maintenance of the governance records for the Thrivent Member Network Regional Board.
Manage the process for appointment of new members and the appointment of new organizations that qualify for Thrivent Choice dollars and preparation of such appointments for action at quarterly Thrivent Member Network regional board of directors meetings.
Provide local management of the election of Regional Board Members (process yet to be determined), with guidance from Thrivent's Corporate Secretary's office.
Assist in the development and planning of the Thrivent Member Network regional member celebrations meeting(s); working with the regional board, Manager of Community Engagement, Community Engagement Team and other RFO staff.
Performs other duties and responsibilities aligning with the core job description, as assigned by the and approved by the Managing Partner/President of the Thrivent Member Network or direct supervisor
Maintain supplies in area offices and communicate with vendors as needed.
Provide administrative support to the local frontline leaders and area, including onsite meeting coordination, schedule travel and calendar, coordinate timely completion of CBTs and licenses for local frontline leaders, prepare presentations and business planning documents, and submit expense reports.
General administrative functions throughout the region, as needed.
Associate's degree or Bachelor's degree (preferred) or equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.
High level of personal and professional integrity; strong reputation as a trustworthy individual who maintains confidentiality.
Ability to work independently and as a team member; demonstrated leadership skills; ability to influence without authority and achieve results. Ability to work across multiple levels of the organization from the Regional Board of Directors and RFO leadership to members.
Is sufficiently familiar with legal documents (articles, by-laws, IRS letters, etc.) to note applicability during meetings.
Learning agility to understand Thrivent's unique governance structure and how it applies to the regional level.
Ability to travel to attend board meetings at a variety of location within a region.
Highly proficient technical/PC skills; expert user of software tools (Word, Excel, PowerPoint, Outlook, Salesforce, Workday, etc.)
Strives to exceed customer expectations; comfortable working in a team-oriented environment.
Excellent interpersonal and communication skills.
Superb organizational and time management skills; ability to handle multiple projects or tasks while effectively prioritizing to meet deadlines and maintain a high quality of work.
Skills to elicit cooperation from a wide variety of sources.
Strong written and oral communication skills.
Customer service skills an asset.
- Decision making, Initiative, Teamwork and collaboration, Interpersonal skills, Planning/organizing.
Deputy Corporate Secretary - Board Liaison, Vice President
Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), the 5th largest financial group in the world with total assets of over $2.4 trillion (as ranked by SNL Financial, April 2016) and 140,000 colleagues in nearly 50 countries. In the U.S., we're 13,000 strong, working together to positively impact every customer, organization, and community we serve. We achieve this by delivering on our values, putting people first, fostering long-term relationships built on honesty and mutual understanding, and inspiring the best in each other. This is all part of our inclusive, high-performing culture supported by Total Rewards that include our cash balance pension plan. Join a team that's working to fulfill its vision to be the world's most trusted financial group.
Reporting to the Corporate Secretary, the Deputy Corporate Secretary is responsible for directly supporting the Corporate Secretary in the overall operation of the Board of Directors and Office of the Corporate Secretary. The Deputy Corporate Secretary provides a broad range of support for the Board. This role will have significant exposure to the Board and senior leadership of the organization.
Board of Directors Responsibilities:
Board liaison function. Interacts with and facilitates communication and the flow of information to and among the Board, Senior Management and the shareholders.
Creates and maintains the overall schedule of Board and Committee meetings.
Makes arrangements related to meetings, including coordinating logistical arrangements for Board of Directors and Board Committee meetings, including facilities and catering requirements and seating arrangements,
Attends Board and Board Committee meetings, coordinating attendance of presenters, acting as the gatekeeper for all sessions, and assists with preparation of Board and Committee minutes.
Director travel and fees. Makes arrangements and prepares and reviews documentation related to Director travel, fees and retainers, including:
managing Director attendance and travel arrangements in coordination with corporate travel,
reviewing Director expenses in accordance with Bank policy, and
preparing payment request forms in connection with Board and Committee retainers and fees, and other invoices in connection with Board and Committee meetings.
Meeting materials. Prepares and distributes material for Board of Directors and Board Committee meetings. This includes the following, each of which involve sensitive information and time constraints:
maintaining user access and settings for the electronic Board portal,
reviewing and compiling Board and Committee materials for secure transmission to Directors via the electronic Board portal, including content and quality review and assessment, as well as complex portal permission setting for management of access to materials, and
drafting routine resolutions and secretary certificates for resolutions.
Travel. Requires approximately 3-4 days of travel per quarter.
- Corporate Governance and Regulatory Filing
Prepares and collects Director and Officer Questionnaires. Reviews returned Questionnaires for complete responses; identifies and follows up on any issues.
Reviews Federal Reserve Bank requirements for the annual filing, including any changes in requirements; compiles and reviews the Director and Officer information for the annual filing for accuracy in accordance with Office of the Corporate Secretary procedures.
Drafts, revises and maintains internal procedures for the Office of the Corporate Secretary.
Corporate Records Responsibilities:
Interfaces with and responds to requests for information from Management, shareholders, regulatory agencies and internal audit.
Maintains Director attendance records and other Corporate Secretary Office files.
Manages regulatory exam and audit request responses and coordinates review, and maintains security of, confidential records.
Maintains custody of permanent corporate records (including minute books).
Organizes and maintains written and electronic Office of the Corporate Secretary files.
Experience as a deputy corporate secretary, an assistant corporate secretary, governance professional, paralegal, or similar experience in corporate governance.
Understanding of Board of Directors meetings and related coordination.
Bachelor's degree preferred.
Excellent work ethic, positive attitude and ability to collaborate; organizational, administrative and technological skills to maintain complex records and systems.
Ability to maintain confidential information and exercise sound judgment.
Attention to detail, and ability to work independently and under time constraints.
Excellent verbal and written communication and interpersonal skills with appropriate executive presence to work with members of the Board and senior executives.
Strong organizational and prioritization skills; ability to manage competing priorities effectively in a fast-paced environment.
Ability to assist in developing new internal processes and controls.
Proficiency in Microsoft Office (Outlook, Word, Excel and Power Point), and in Adobe Acrobat.
Ability to learn to use Board portal software, document management systems and subsidiary management databases.
The above statements are intended to describe the general nature and level of the work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.
We are proud to be an Equal Opportunity/Affirmative Action Employer and committed to leveraging the diverse backgrounds, perspectives and experience of our workforce to create opportunities for our colleagues and our business. We do not discriminate in employment decisions on the basis of any protected category.
Secretary 1 (Research) - Fredonia Technology Incubator - State University Of New York At Fredonia
The Secretary reports to the Incubator Director and will assist the Director in carrying out the mission of the Incubator. The incumbent shall work to insure that the day-to-day needs of the Incubator and its clients are met on a timely basis and in a professional manner. These activities include a set of well-defined and ongoing clerical activities, and a variety of project-oriented responsibilities which shall be defined and supervised by the Director, all of which are aimed at advancing the mission of the Fredonia Technology Incubator (FTI).
Rewards & Benefits
Competitive compensation plus comprehensive benefits plan including health, dental, and vision insurance and retirement plan with generous employer contributions;
Paid leave provisions including sick, personal, vacation, and holiday leave;
A rich array of services, programs and benefits to help employees advance in their career and enhance the quality of their personal life, including professional development programs and services, employee EAP and wellness programs, discounted membership to the on-campus fitness center, and access to the Campus and Community Child Care Center.
Reporting to the Director of the Incubator:
Perform receptionist duties including greeting visitors, answering calls, and prioritizing same, receiving and prioritizing mail. Accurately respond to questions pertaining to FTI.
Organize the flow of work within the FTI.
Maintain the schedule for the Director and the FTI ensuring optimal utilization of the facility by clients and the community.
Develop and maintain accurate and update to date files (both electronic and paper) for the Director and the FTI. Manage the purging of obsolete files.
Make travel arrangements and prepare all required travel paperwork.
Maintain fiscal records for FTI accounts. Track FTI expenditures for a budget approximating $250,000. Review account status on a month-end basis bringing discrepancies to the Directors attention.
Utilize Salesforce to record and monitor FTI activities.
Coordinate with community resources (businesses, organizations, individuals).
Interface with Fredonia Facilities Services to address issues related to building maintenance.
Manage special projects as defined by the Director.
Contribute to curriculum development and refinement;
Provide academic advisement to students;
Participate in committees and provide service to the department, college, university, and profession;
Be aware of, understand, and follow all university policies.
High School Education.
One year experience working as a Secretary or administrative professional.
Demonstrated fluency in the Microsoft Office Suite.
Ability to establish effective working relationships with a variety of people at all levels of the organization.
Knowledge of office and secretarial practices and procedures.
Ability to analyze and summarize information in both narrative and numerical form.
Knowledge of proper grammatical usage, punctuation, and spelling. Ability to produce proof-ready copy.
Ability to prepare correspondence for the Director signature and assemble reports as requested.
Demonstrated commitment and ability to work with a diverse group of students, faculty, staff and constituents in support of campus and FTI mission;
Experience with instructional technology;
Demonstrated commitment to the university, division, and profession.
3 years experience working as a Secretary or administrative professional.
Associates degree or higher.
Experience with Salesforce and QuickBooks.
Interest in, and commitment to, community engagement.
This is a full-time, 12-month, non-exempt, Research Foundation (N-3) salaried position.
Visa sponsorship is not available for this position.
Fredonia prides itself on an outstanding workforce. To continually support organizational excellence, the university conducts background screens on applicants.
An Affirmative Action, Equal Opportunity Employer, Fredonia provides for, and promotes, equal opportunity employment, compensation, and other terms and conditions of employment, without discrimination.
Pursuant to University policy, the University is committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, or domestic violence victim status. Employees, students, applicants or other members of the University community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law, or treated adversely or retaliated against based upon a protected characteristic.
The University's policy is in accordance with federal and state laws and regulations prohibiting unlawful discrimination and harassment. These laws include the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, Title VII of the Civil Rights Act of 1964 as Amended by the Equal Employment Opportunity Act of 1972, and the New York State Human Rights Law. These laws prohibit discrimination and harassment, including sexual harassment and sexual violence.
Interested candidates shall apply and submit the required documents listed below by clicking on the APPLY NOW button. Complete applications received by March 12, 2018 will be given full consideration. Names and contact information for three professional references are required as part of the application.
Note: After submitting your Resume/CV, the subsequent page gives you instructions that enable you to upload the additional, required documents.
Please see the FAQ for using the online application system. Please contact us if you need assistance applying through this website.
State Board Of Election Commissioners Director
The State Board of Election Commissioners (SBEC) Director is responsible for directing,overseeing, and monitoring the development, administration, and maintenance of agencyprograms and ensuring agency compliance and works under the direction of the Board. This position is governed by federal and state administrative and election laws, state andagency policy, and Governor Directives.
Typical Functions Directs, oversees, and monitors the agencys overall operations including program priorities, changes in laws or regulations, and any other factors affecting operations. Serves as the agencys fiscal officer and prepares annual operations plans, biennial budgets, and fiscal year end reports. Administers biennial budget by monitoring and ensuring agency fiscal accountability and assisting with legislative audits of the agency.
Serves as the Boards liaison for legislative committee meetings, public appearances, speaking engagements, and appointments to special study, planning, evaluation, and advisory committees. Supervises subordinates by interviewing, hiring, training, instructing, assisting, evaluating, and terminating personnel. Plans, coordinates, directs, and monitors work assignments to manage large volume, variable work demands, and meet deadlines.
Directs, oversees, monitors, and ensures compliance with federal and state administrative and election laws, Governor Directives, state accounting, budgeting, purchasing, and personnel administrative policies and procedures, election processes and procedures, and agency policies and procedures. Directs, oversees, and monitors implementation and administration of the statutory requirements of Arkansas Code Annotated §§ 7-4-101, 7-4-103(c), 7-4-107(b)(2), 7-4-118, 7-5-311(b), 7-5-503, 7-5-606, 7-5-707, 7-7-201, 7-8-201(a), 7-9-111(e)(2), and 7-10-103(b). Initiates, directs, oversees, and monitors agency programs to ensure fair and orderly election procedures, improve the the election process, and promote public confidence in the election process. Directs, oversees, and monitors the development of educational resources to assist candidates running for public office and to assist county election authorities with the administration of elections in compliance with federal and state election laws, election processes and procedures, and agency policies and procedures.
Oversees and monitors the agencys election reimbursement system for uniform and consistent statewide distribution of funds to the counties for eligible state-funded election expenses and fiscal accountability. Monitors election laws and legislation, prepares a proposal of legislative changes to election laws for Board approval, and attends applicable legislative committee meetings. Oversees and monitors resolution of allegations of election misconduct and violations of federal and state election and voter registration laws and makes recommendations on Board action.
Responds to inquiries from executive and legislative personnel, elected officials, county election administrators, service providers, and the general public on office administration and election administration. Performs other duties as assigned. Special Job Dimensions The Director is prohibited from raising funds for, making contributions to, providing services to, or lending his or her name in support of any candidate for election to a state, county, municipal, or school board office under the laws of Arkansas or in support of a ballot issue or issues submitted or intended to be submitted to the voters of the State of Arkansas, or any of its political subdivisions, excluding the exercise of the right to vote or the mere signing of an initiative or referendum petition.
Knowledge, Abilities, and Skills Knowledge of federal and state administrative and election laws. Knowledge of state accounting, budgeting, purchasing, and personnel administrative policies and procedures, election processes and procedures, and supervisory practices and procedures. Knowledge of Microsoft Office, PowerPoint, Access, Excel and Word.
Ability to plan, coordinate, and direct work of subordinates. Ability to resolve problems and to provide managerial leadership. Ability to coordinate large volumes of work and manage variable work demands and deadlines.
Ability to interpret and administer federal and state administrative and election laws,administrative policies and procedures, election processes and procedures, and agency programs. Ability to maintain professional working relationships with executive and legislative personnel, elected officials, county election administrators, service providers, and the general public. Ability to maintain confidential information.
Ability to communicate, orally and in writing.. Minimum Education and/or Experience The formal education of a bachelors degree in political science, public administration or a related field; plus five years of progressively more responsible experience in policy development, technical research, program operations and administration or a related field, including three years in a managerial capacity. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE. Preferred Qualifications Certificates, Licenses, Registrations Agency Specific Information
Secretary 1/Sg-11 - Morrisville State College
The College anticipates filling a Secretary 1 /SG-11 position in the near future. The position is assigned to the SUNY EOC located in Syracuse, NY. Hours are Monday
Friday 8:30 a.m.
Incumbent will perform multiple duties to meet departmental needs. Duties may consist of, but not limited to:
Manage and maintain Academic Affairs Director's schedule and calendar.
Use appropriate technology to prepare and/or maintain a variety of documents, i.e. letters, memorandums, reports, brochures, semester/teacher schedules, instructional materials, etc. to business industry standards.
Prepare responses to correspondence containing routine inquiries.
Prepare agendas and make arrangements, such as coordinating catering for luncheons and a variety of meetings.
Attend meetings to record minutes, and in a timely manner, prepare minutes for distribution.
Greet administration office visitors and determine whether they should be given access to specific staff members.
Answer phone calls, direct calls to appropriate individuals/departments and/or take complete messages.
Conduct research, compile data and prepare reports for consideration/review by Academic Affairs Director.
Open, sort and distribute incoming mail, including faxes and emails.
Perform general office duties, such as ordering supplies, managing paper and electronic file systems and maintaining records management database systems.
When necessary, make clear academic affairs-type policies and procedures for faculty and staff.
When necessary, provide clerical support to other departments.
Apply online at http://www.morrisville.edu/careers. Application materials should include resume and cover letter. You must indicate how you meet ALL qualifications. Consideration of candidates will begin December 18, 2017 and continue until position is filled. If the position is not filled by an internal transfer, an appointment will be made from the NYS civil service eligible list or external transfer. Must be reachable on current Civil Service Secretary 1, SG-11 list or currently hold the title of Secretary 1, SG-11 or a title from which transfer is appropriate. Approval must be granted by Civil Services prior to filling this position pending clearance of re-deployment roster, transfer list, preferred list, reemployment roster or placement roster.
Morrisville State College is committed to creating a vibrant community enriched by diverse perspectives, talents and experiences. We encourage applications from candidates who share this commitment and will contribute to the diversity of our college community, especially members of historically under-represented groups. AA/EOE
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at firstname.lastname@example.org.
Executive Director - WV Board Of Professional Surveyors
The West Virginia Board of Professional Surveyors, a Chapter 30 State Licensing Board, seeks qualified candidates with proven office management experience for the position of Executive Director, in Charleston, WV, to assist in formulation of and administering the policies and programs as directed by the Board.
Duties: Reviews various applications for compliance with established guidelines; Issues or denies licenses as directed; Administers the West Virginia licensing examination; Plans/Coordinates Board meetings and functions; Composes minutes, disciplinary actions and orders, and other routine correspondence; Coordinates complaint review and disciplinary hearings.
Oversees intake and disposition of complaints to closure. Effectively manages board staff, database, budget/finance, records, and other duties as assigned by the Board.
A bachelor's degree or equivalent is preferred.
Five or more years of prior experience in a responsible administrative or management capacity; government, legal and supervisory experience preferred. Strong organizational, communication and interpersonal skills is desired. Elevated level of integrity and initiative is a must.
The successful candidate will have the ability to interpret and follow laws, rules and established guidelines governing all facets of Board activities. Proficient in computers, Internet, database management, and Microsoft Office Suite software is required. Possess a working knowledge of the state wvOASIS system to include financials, business intelligence, and HRM.
Benefits: Salary $31,200 - $45,700; Medical, Life Insurance, Retirement, Annual Increment Pay and optional 457 Savings Plan; Paid Holidays, Vacation, and Sick Leave.
How to Apply: Submit resume on or before April 1, 2018, detailing qualifications relevant to this position.
Include the names and contact information for three references. Mail resume to the West Virginia Board of Professional Surveyors, 738 Airport Road, Sutton, WV 26601.
This job opportunity is not in the classified service and is not covered under the Administrative Rule of the WV Division of Personnel; therefore, online applications are not accepted for this position.
Interested persons must apply directly to the hiring agency as indicated above.
Administrative Secretary - State College Administration
Penn State Health Milton S. Hershey Medical Center
Location: US:PA:State College
Work Type: Full Time
Hours: Monday-Friday 8am-5pm
Responsible for performing routine and varied Administrative/Secretarial support duties. Including, organizing and coordinating office workflow within defined policies/procedures, may be required to interpret policies and guidelines to meet goals and deadlines.
High School Diploma or GED required.
Post high school education or equivalent experience, plus at least 2 years of related experience required.
Proficient skill level of office software and computers, with strong application of general office support functions required.
Advanced written and verbal communication skills.
Ability to coordinate and be accountable for multiple tasks required.
High level of confidentiality required.
Preferred Microsoft Proficiency Level: Word: Intermediate; Excel:
Basic; PowerPoint: Intermediate.
If chosen for this position, you may be required to pass a Post Offer Employment Physical Exam in accordance with the measurements listed in the Work Task Analysis (WTA) report. This job description is a general outline of duties performed and is not to be misconstrued as encompassing all duties performed within the position. All individuals (including current employees) selected for a position will undergo a background check appropriate for the position's responsibilities.
Penn State Health is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please call 717-531-8440 between the hours of 8:30 AM and 4:30 PM, Eastern Standard Time, Monday - Friday, email email@example.com or download our Accommodation Instructions for Job Applicants PDF for more detailed steps for assistance.
Executive Administrator, Board Of Trustees, Development And Alumni Relations
Reporting to the Assistant Secretary of the Corporation, Director of Development in the Office of Development and Alumni Relations, the Executive Administrator, Board of Trustees (EA) will provide high-level administrative support to the Assistant Secretary of the Corporation in the management of The New School’s Board of Trustees. The EA will be a critical liaison with the university’s most important volunteers as well as with the Offices of the President, Provost, General Counsel, and other offices across campus including university Chiefs and school Deans.
Work directly with The New School Board of Trustees and their assistants on a daily basis. Ensure that all requests and concerns are handled in a timely manner.
Schedule board meeting dates with the President’s Office, Board Chair, and Committee Chairs.
Organize meetings including space scheduling on and off campus, organizing audio visual, catering, facilities, maintenance, and security requests.
Prepare and maintain the Board of Trustee meeting attendance for approximately 50 Board and Committee meetings each year.
Distribute meeting attendance to Trustees and university Chiefs, Deans, and Vice Presidents.
Prepare and distribute all materials for Trustee, Committee, and Trustee working group meetings, including agendas, presentations, minutes, records, surveys, and other materials as needed.
Enter all Trustee attendance and other relevant meeting information in database software Banner.
Organize, update, and maintain Board of Trustee files for the Office of the Secretary.
Update and maintain Trustee candidate pipeline.
Update and maintain the Trustee page on the university web site.
Scan all records into Perceptive Content to maintain the archive.
Assist with stewardship events such as the annual Distinguished Service Awards.
Collaborate with colleagues in University Development and Alumni Relations.
Regularly draft written communications to Trustees, their assistants, and/or university leadership.
Additional miscellaneous responsibilities will include ordering office supplies, ordering gifts for Trustees, messengering materials, and other administrative tasks.
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