Fingerprint Clerk Ii Job Description Sample
Latent Fingerprint Examiner II
Under general direction to perform skilled technical level work in latent fingerprint examination for criminal identification and evidence classification.
A successful candidate would be expected to obtain and retain certification as a Certified Latent Print Examiner.
Possession of a Bachelor's Degree is highly desirable.
For more information, contact Tim Fayle at . Typical Tasks Develops, evaluates, compares, and identifies whole, partial, fragmentary or distorted latent finger and palm prints; Prepares and maintains case reports and records; Maintains latent fingerprint file; Provides evidence to support comparison findings; Uses various fingerprint identification equipment and other technical and scientific equipment for observing and comparing latent prints; Communicates with various law enforcement agencies as necessary and may act as a consultant on identification problems related to latent prints; May assist in training lower level staff in fingerprint identification; Assists in the preparation of training materials and the training of lower level staff in latent tenprint fingerprint identification; Encodes latent prints into automated system and uses resulting printouts to develop lists of probable suspects; Demonstrates continued proficiency in the comparison of crime scene or laboratory developed finger or palm prints; Takes and develops photographs of latent fingerprints; Prepares charts for courtroom presentation; May be assigned as a Disaster Service Worker, as required; Performs related work as required.
Employment Standards Sufficient education, training and experience which demonstrate the ability to perform the above tasks and possession of the knowledge and abilities listed.
Training and Experience Note: The knowledge and abilities required to perform this function are acquired through training and experience equivalent to the possession of an Bachelor's Degree from an accredited college in Forensic Science, Criminalistics, Natural Sciences, Physics, Biology, Chemistry or a closely related field; AND Two (2) years of experience as a Latent Fingerprint Examiner I or equivalent experience performing latent fingerprint work.
Possession of a valid California Driver's License upon appointment and the ability to qualify for and maintain a County Driver's Permit.
Special Requirements: Ability to work varying shifts (i.e.
Day, Swing and Graveyard), including weekends and holidays.
Knowledge of: Development and lifting of latent fingerprints; Henry System of fingerprint classification; Working knowledge of other fingerprint systems; Principles and practices of photography as applied to preserving and preparing photographic evidence related to latent print evidence; Laws of evidence, criminal procedure and courtroom procedure; Various chemical, laser, and physical processes and related safety requirements.
Classify fingerprints; Make identifications involving complex or complicated patterns, latent prints and distorted, partial, single or multiple prints; Develop and lift latent prints from objects of evidence; Establish and maintain effective working relationships with representatives of law enforcement agencies and those contacted in the course of work; Write reports and correspondence; Testify in a court of law.
Senior Fingerprint Specialist
Position Information Benefits Supplemental Questions
Arlington County is seeking to fill two Fingerprint Specialist vacancies to support the Forensic Identification Unit of the Arlington County Police Department. This Fingerprint Specialist is responsible for receiving, evaluating and comparing latent fingerprints and palm prints typically in the form of latent lift cards and photographs to known prints of any subjects developed in a criminal investigation or case, and encoding latent prints of known or unidentified persons into various Automated Fingerprint Identification Systems (AFIS) accessible to the Arlington County Police Department. This specialist will serve as a lead examiner and will be responsible for assisting and training other specialists assigned to the unit. The Fingerprint Specialist II compares fingerprint images to establish identities and compares latent prints with fingerprints of suspects. The Senior level compares latent fingerprints to computer generated lists of persons with criminal histories.
Specific duties include:
Performing manual comparison of latent print impressions with known fingerprint/palm prints;
Encoding inked and latent prints into various AFIS databases to affect an identification;
Testifying in court as an expert witness on all matters pertaining to friction ridge analysis;
Verifying the fingerprint identifications affected by other specialists;
Evaluating latent prints developed by the officers assigned to the Crime Scene Unit;
Assisting the Commonwealth Attorney with questions involving fingerprint matters;
Assisting in mixing and validating a chemical reagent (Ninhydrin) for the development of latent prints on porous substrates;
Assisting with maintaining fingerprint files for the unit.
Selection Criteria:Note: This recruitment will be used to fill one senior level vacancy and to develop an eligible list to fill future vacancies at either the Fingerprint Specialist II or senior level.
Fingerprint Specialist II: Qualified candidates must have a high school diploma or equivalent completion of recognized basic fingerprint and advanced latent fingerprint training with at least 6 months of experience in the examination of latent prints using the Henry Classification System.
Senior Level: Qualified candidates must have a high school diploma or equivalent and significant experience in the examination of latent prints using the Henry Classification System, and the Analysis, Comparison, Evaluation and Verification (ACE-V) Method of fingerprint analysis.
Substitution: Additional directly related experience may substitute for the educational requirement on a year-for-year basis.
Desirable: The ideal candidate will also have one or more of the following:
- Certification as a Latent Print Examiner (CLPE) by the International Association for Identification (IAI)
- Experience using one or more of the Automated Fingerprint Identification Systems used within the United States for latent print or known print entry.
Due to the sensitive nature of this position, candidates receiving consideration will be required to undergo a pre-employment polygraph examination and a character/background investigation conducted by the Police Department.
Candidate must successfully complete a latent print test and a fingerprint sequencing test.
Additional Information:Work Hours: 7:00 a.m. to 3:00 p.m., Monday through Friday, with flexibility for an occasional callback during the week or weekend.
The salary range listed above reflects the Senior Fingerprint Specialist level. Future vacancies may be filled at the II level or the senior level and will be based on experience, training and certifications. Salary range for the Fingerprint Specialist II level is: $42,307.20-$64,646.40.
Accepting online applications only. Apply online 24 hours a day, beginning June 25, 2018 through 4:30 p.m., July 13, 2018.
BULLETIN EXTENSION THROUGH JULY 27, 2018
EXAMPLES OF DUTIES
Under general supervision, performs technical and clerical work in identifying and searching for fingerprints via an automated fingerprint system; searches and compares fingerprints with existing fingerprint records to establish identity; compares fingerprints in electronic databases and on pawn tickets, citations and registrants (Narcotics, Arson and Sex) to establish positive identification; prepares fingerprint records for exchange with other law enforcement agencies; processes paperwork for checking warrants and clearing subjects for release; rolls and compares fingerprints for court testimony and may be required to testify in court regarding fingerprint findings; occasionally rolls fingerprints of suspects for identification purposes; performs other related duties as required.
REQUIREMENTS TO FILE
REQUIREMENTS TO FILE:
- Completion of a recognized fingerprint identification course, covering classifying, searching, comparing and identifying partial, single, multiple and distorted fingerprints (proof required*)
- One year of current full time equivalent experience identifying and rolling fingerprints in a recognized law enforcement agency that uses the FBI method of identifying and rolling fingerprints, may be substituted for completion of the fingerprint identification course.
Willingness to work an irregular schedule to include afternoon or night shifts, weekends, holidays, and a willingness to work "on-call" during off duty hours.
Proof of a valid motor vehicle license and a current DMV driving record must be submitted to the hiring department at time of selection.
Required documents must be uploaded to the online application at time of filing. SELECTION PROCEDURE
Application Packet .........Qualifying
A minimum rating of 70 must be attained in each part of the examination in order to pass. Certification by score bands will be considered based on an analysis of test results.
The Written Examination is tentatively scheduled for the week of July 20, 2018. If you do not receive notification by the hear by date of July 20, 2018 contact the Civil Service Department at (562) 570-6202.
This information is available in an alternative format by request at (562) 570-6202. If special accommodation is desired, please contact the Civil Service Department two (2) business days prior to the test at (562) 570-6202. For hearing impaired, call (562) 570-6638.
An Equal Opportunity Employer.
JOB F07NN-18 SG FC 7/11/18
Substitute Fingerprint Technician
Substitute Fingerprint Technician
San Luis Obispo County Office of Education
Number Openings: (At time of posting)
Length of Work Year:
On-call, as needed basis.
$17.46 per hour
6/18/2018 Application Deadline:
Until Filled Employment Type:
Part Time Length of Work Year:
On-call, as needed basis. Salary:
$17.46 per hour Number Openings: (At time of posting)
Not Specified Contact: Lindsey Eckersley Email: firstname.lastname@example.org Phone: 805-782-7264
San Luis Obispo and Atascadero
San Luis Obispo and Atascadero
Job Description / Essential Elements:
Click Here to View
Requirements for Applying
Fingerprint Rolling Certification highly desired
Letter(s) of Recommendation (1 minimum)
Typing Certificate (40 wpm minimum: contact SLOCOE to schedule a typing test if needed)
Requirements for Applying
Fingerprint Rolling Certification highly desired
Letter(s) of Recommendation (1 minimum)
Typing Certificate (40 wpm minimum: contact SLOCOE to schedule a typing test if needed)
This recruitment is to establish a Substitute pool for the position of Fingerprint Technician. This position is located at the SLOCOE Main Office in San Luis Obispo and Atascadero Morro Road Education Center.SLOCOE does not participate in Social Security but contributes to PERS (Public Employees Retirement System).
APPLY (CURRENT EMPLOYEES ONLY) APPLY
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Latent Fingerprint Examiner
The City of Fort Lauderdale is seeking dynamic and goal-driven employees.
Employees that are motivated to take on today's greatest challenges and rewards in the field of local public service.
Employees who are passionate about making a difference and achieving our mission: We Build Community, in a fast-paced organization that operates by vision, strategy, and action.
Would you fit in?
This is advanced technical work in fingerprint identification.
An employee in this class applies advanced knowledge and skill in revealing the existence of latent fingerprint evidence, in the positive identification of such evidence and in the subsequent legal presentation of evidence and the articulation of ACE-V methodology in courtroom testimony.
The work demands extreme accuracy and requires the exercise of considerable initiative and independent judgment within the limits of established practices and procedures.
All identifications are peer reviewed by another fully trained Latent Examiner.
Work is reviewed by an assigned superior in conferences with the employee, by examination of fingerprint materials and files, through reports received from police and legal personnel and through direct observation of work results.
NOTE: The duties of this position will include all of those duties set forth in the official job description.
The City offers a wide variety of benefits to their employees.
In addition to the competitive benefits package and salary, the City offers 401(a) participation with a 9% City contribution and no employee match!
Say "Hello" to the City of Fort Lauderdale and Say "Goodbye" to Your Student Loan!
Under the U.S.
Department of Education's Public Service Loan Forgiveness ( PSLF ) program, the remaining balance on your student loan may be forgiven after you have made 120 qualifying monthly payments while working full-time at the City of Fort Lauderdale!
Please visit for more information or to see if you qualify.
This job classification is included within the bargaining unit represented by Teamsters Local Union 769 and therefore is subject to the terms and conditions of the Collective Bargaining Agreement between the City of Fort Lauderdale and Teamsters Local Union 769.
THE REQUIREMENTS: 1.
Have successfully graduated from a standard high school, or possess an acceptable G.E.D.
certificate, preferably with college-level course work related to law enforcement.
Have successfully completed a recognized basic and advanced fingerprint classification course.
Have successfully completed a recognized Latent Fingerprint Examiner course.
Successful completion of an Advanced Latent Fingerprint School is highly desirable.
Have at least two (2) years work experience in fingerprint identification and classification, and latent fingerprint examination.
Latent Fingerprint Examiner certification is desirable.
THE EXAMINATION AND HOW TO APPLY: Depending on the number of applicants and the quality of their education and experience, the examination may consist of one or more of the following tests:
Evaluation of Training and Experience, Oral Interview, Written Examination, or other assessment method.
Applicants must attain a minimum score of 70 in each part of the examination in order to qualify.
All successful applicants will be required to pass a medical examination, including drug screening, prior to appointment.
An eligible veteran who enters an open-competitive examination shall receive preference points added to the total passing score earned in the examination as provided for in the Florida Statutes.
To obtain veteran's preference, candidates MUST submit a copy of separation papers and the City of Fort Lauderdale's veteran's preference claim form ( J204 ). Closing Date/Time: Continuous
Settlement Agreement Clerk II
Clerk IIProvides routine clerical support to State Supported Living Center's Settlement Agreement Coordinator (SAC) and related staff such as maintaining files, compiling tabulating data, checking documents for accuracy, transporting documents, duplicating documents, and data input into established databases, May assist in maintenance of shared electronics files on shared hard drive on facility's server. Answers phones for department and triages callers to appropriate staff. Functions under moderate supervision of SAC with limited latitude for the use of initiative and independent judgment Essential Job Functions:
Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned. 1. Answers phone and takes accurate messages for Settlement Agreement Coordinator and related staff, Triages callers to appropriate SAC staff, Greets visitors or callers in professional and courteous manner. (10%) 2. Types WORD documents, duplicates, and distributes in electronic or hard copy for SAC. (15%) 3. Enters accurately data into EXCEL spreadsheets and Databases. (15%) 4. Checks documents and reports submitted to SAC for consistency and accuracy. Files submitted documents into SAC's files per established procedures. (20%) 5. Copies necessary documents for evidence books, meeting packets, and other purposes at direction of SAC. (10%) 6. Takes minutes of Quality Assurance/Quality Improvement Council (QA/QI) meetings, and four other meetings. (10%) 7. Prepares draft of minutes for the, QA/QI and provides to SAC for review and editing. (5%) 8. Schedules meetings and makes room reservations, orders office and meeting supplies for SAC and related staff. Sets up meeting conference rooms and straightens/cleans up following meeting. (5%) 9. Serves as backup to other clerical support personnel within the Quality Assurance Department including data input into a variety of databases and Excel spreadsheets. (5%) 10. Other duties as assigned by supervisor. (5%) Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency's obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location. Knowledge Skills Abilities:
1.Knowledge of word processing, spreadsheets, and business office procedures/equipment. 2. Knowledge of office procedures and general clerical work. 4. Ability to accurately enter data into existing electronic spreadsheets and databases. 5. Ability to organize self, seeks prioritization from supervisor, and meets multiple deadlines. 6. Ability to prepare and maintain detailed records, files, and reports. Registration or Licensure
N/A Initial Selection Criteria:
Education equivalent to a high school degree Post High School training in Business Office procedures/software OR At least two years of paid work experience in a clerical position which included using computer for word processing, spreadsheets, or data entry Additional Information:
Salary Note: The salary offered will follow HHS starting salary guidelines which are typically made at or near the minimum of the salary range.
Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aide, Medication Aide and Employee Misconduct and HHS OIG List of Excluded Individuals/Entities. Males between the ages of 18 – 25 must be registered with the Selective Service. All State Supported Living Center employees are subject to Random Drug Testing.
Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours. Note: Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include: 42A, YN, 0111, 3A1X1.
For more information see the Texas State Auditor's Military Crosswalk at http://www.hr.sao.state.tx.us/Compensation/JobDescriptions.aspx. Req #371288MOS Code:
HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.
I-9 Form - Click here to download the I-9 form.
In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
Courtroom Clerk I/Courtroom Clerk II
Superior Court of California County of Contra Costa
Announces an open recruitment for: Courtroom Clerk I/II
I- $50,918.22 - $64,985.99 annually
II- $57,798.26 - $73,766.86 annually
Final Filing – 5p.m. on Monday, July 23, 2018
The Superior Court of Contra Costa County is conducting an open recruitment to fill Courtroom Clerk positions. Courtroom Clerks perform a wide variety of clerical functions in support of 36 judges and 3 commissioners currently serving the public in various cities in the county, including Martinez, Richmond, Walnut Creek and Pittsburg.
An eligibility list will be established as a result of this recruitment and may be used to fill other Project and/or Permanent vacancies in the future.
Only candidates who meet the minimum qualifications by the final filing day may apply. Individuals selected must be available to work at any court location. Examples of Duties
Courtroom Clerks attend court sessions and record minutes of court proceedings; mark and maintain exhibits; enter data in the automated case tracking systems; prepare orders, verdicts and judgments; prepare and distribute court forms and notices; examine a variety of documents for correctness of form and format, sufficiency of information and conformance with legal procedures; file and process documents; answer phones and provide direct assistance to the public and court customers; consult with attorneys and calendar clerks; post hearings and continuances; draw jury panels and administer oaths; poll juries; compute and collect jury and reporter fees; review written orders for content and format prior to presentation to the judge for signature; and prepare reports required by the Judicial Council or the court.
Individuals appointed to these positions must be able to work well with others, as well as work independently, have the ability to handle multiple demands and deadlines; have a good understanding of court procedures; be attentive to detail and maintain accurate and neat records. The persons appointed to these positions must be able to maintain a positive and professional attitude and possess good interpersonal and oral communication skills. Regular and punctual attendance is essential.
The IDEAL CANDIDATE should have the following knowledge and abilities:
Establishment and maintenance of filing and information retrieval systems;
Courtroom procedures, documents, and terminology used in court cases;
Statutes, regulations, ordinances, and rules pertaining court proceedings;
Preparation and maintenance of court calendars;
Format and procedures to be utilized when preparing minute orders, abstracts, judgments and other court documents;
Personal computers and standard software applications;
Approved standards for financial record keeping;
Fine, bail and sentencing procedures;
Judicial decorum as related to staff support within the courtroom;
Correct punctuation, grammar, spelling and grammar; and
Basic accounting and cash handling practices.
Establish and maintain effective working relationships with those contacted in the course of work;
Learn and perform data entry and typing activity as may be required;
Accurately record court proceedings;
Prepare clear and concise reports and correspondence;
Work independently and follow general instructions;
Make mathematical calculations necessary to carry out assigned functions;
Perform a wide variety of complex and specialized courtroom duties;
Read and understand statutes, rules and instructions related to court proceedings;
Provide assistance and deal with concerns from the public, community organizations, and other agencies in an unbiased, ethical and professional manner;
Follow written and verbal instructions;
Learn to use a personal compute r and software, including word processing, database, and other job-related applications and systems;
Operate basic office equipment, including copiers, printers, 10-key, fax;
Speak and write clearly and professionally in order to explain court procedures, swear in juries and witnesses, read proceedings and judgments, and provide instructions to attorneys and the public;
Perform multiple activities or assignments, often simultaneously, which require attention to detail and accuracy; and
Learn court policies, procedures, documents and terminology affecting assigned functions.
Possession of a high school diploma or equivalent.
Possession of a valid California driver's license.
Courtroom Clerk I: Three (3) years of legal clerical experience in a trial court, clerk's office or law office preparing and/or processing legal documents.
Courtroom Clerk II: Three (3) years of legal clerical experience in a trial court, clerk's office or law office preparing and/or processing legal documents AND six (6) months full-time continuous experience as a courtroom clerk.
Note: A paralegal certificate can substitute for one (1) year of the required legal clerical experience. Supplemental Information
Application and Selection Process:
Interested individuals must complete a Court application on-line and provide a valid email address. To apply, go to: http://www.cc-courts.org: and click on the Job Opportunities tab. After submitting your application all subsequent communications will be via email. Please add contracosta.courts.ca.gov and email@example.com to your email address book to ensure delivery of emails. For additional information email: firstname.lastname@example.org.
Depending on the number of applications received, an application evaluation committee may be convened to review and evaluate each candidate's application, and those deemed best qualified will be invited to an oral interview which may include a written examination and/or practical problem exercise. The court reserves the right to make revisions to the testing process in accordance with the Court Personnel Plan and accepted selection practices.
Conditions of Employment
Successful completion of fingerprint and a criminal record background check is required prior to appointment and is a condition of employment.
All employees of the court who operate a vehicle on court business must certify they possess a valid California Driver's License and required levels of automobile insurance.
Felony and misdemeanor convictions MAY BE disqualifying for employment with the court. The court will assess the nature and gravity of the offense, the time that has elapsed since the offense was committed, and the nature of the job duties to be performed.
In accordance with the Immigration Reform and Control Act of 1986, all persons hired after November 6, 1986, are required to present to the Court, at the time of appointment, original documents which show satisfactory proof of: 1.) identity and 2.) U.S. Citizenship or a legal authorization to work in the United States.
This position is represented by AFSCME Local 2700.
Applicants with Disabilities:
Reasonable accommodations will be made so applicants with disabilities may participate in the recruitment process. Please advise Superior Court Human Resources of special needs in advance.
The Court is an equal opportunity employer. The Court provides equal employment opportunity at all times and does not discriminate in violation of applicable law
Administrative Clerk II
ABOUT THE POSITION Benefits Supplemental Questions
Performs variety of entry level administrative and routine analytical duties in support of various administrative operations and activities within an assigned department.
This position may be utilized in different departments throughout the City. The current vacancy is in the Revenue Division of the Finance Department.
EXAMPLES OF ESSENTIAL FUNCTIONS:The following examples are intended to describe the general nature and level of work performed by persons assigned to this classification.
Performs various administrative and routine analytical support duties in support of assigned City department.
Serves as liaison between assigned office and other City staff, the general public, and outside agencies.
Acts as a liaison and provide information and assistance as appropriate.
Composes correspondence and prepares responses to requests for information.
Utilizes various computer applications and software packages;
Enters data and maintains and generates reports from a database or network system.
Creates documents using word processing software.
Participates in coordinating assigned activities with other divisions, outside agencies, and the general public.
Processes mail including receiving, sorting, date-stamping, logging and distributing incoming and outgoing correspondence and packages.
Maintain calendar of activities, meetings, and various events for assigned staff; coordinates activities and meeting with other departments and the public; attends committee and staff meetings.
Perform other related duties as assigned.
Any combination of education, training, and work experience to demonstrate possession of the knowledge, skills, and abilities to successfully perform in the position is qualifying. A typical combination is as follows:
Education: High school graduate or equivalent supplemented by specialized clerical courses.
Experience: Two (2) years of experience in the area of general clerical support.
Prior utility billing and business license experience is highly desirable.
Knowledge of: Office practices and procedures; file maintenance and record keeping systems; proper operation of office equipment, including a personal computer using Windows based software for word processing, spreadsheets, and databases; basic math; appropriate business writing; correct English grammar, spelling; and effective public relations skills.
Knowledge of EDEN, HDL Interface, and Laserfiche scanning is highly desirable.
Ability to: Understand and carry out written and verbal instructions; operate standard office equipment, including a personal computer using Windows based software; ability to learn and understand pertinent procedures and functions quickly as related to division and/or department operations; furnish accurate information to others; perform under minimal supervision using appropriate judgment; work effectively under pressure in a busy office environment with frequent interruptions; accept responsibility and accountability for the performance of duties; maintain effective and cooperative working relationships with those encountered in the performance of duties, including the general public and communicate clearly and effectively, both verbally and in writing.
Administrative Clerk II requires ability to keyboard at the desired rate of net 45 words per minute (wpm).
For immediate consideration, an applicant must attach a typing certification that is within 24-months from date of application indicating that they can type at the desired speed of forty-five (45) corrected wpm. A typing certification may be obtained from some local colleges or employment agencies for a fee.
Please note that typing certificates obtained over the Internet are NOT acceptable. For more information on how to obtain a typing certificate please visit the City's website by clicking HERE.
License: A California Class C Driver's License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions is desirable.
California Department of Motor Vehicle (DMV) Pull Notice System: An incumbent appointed to this position is subject to enrollment in the California DMV Pull Notice Program.
The Pull Notice program provides information on the incumbent's driving record and Driver's License status on a periodic basis to the City of Downey. An employee assigned a City vehicle must acknowledge receipt and understanding of City Administrative Regulations covering the use of City vehicles.
Physical Tasks and Environmental Conditions: The duties and responsibilities of this position are performed in an office environment and involve sitting, standing, and walking for prolonged or intermittent periods of time and include reaching above and below shoulder level, bending, and twisting at the waist to perform desk work and operate general office equipment including a personal computer with keyboard for prolonged or intermittent periods of time.
The operation of a personal computer and mouse requires finger and wrist dexterity and the ability to withstand exposure to vibration, pitch and glare from the computer. The ability to communicate effectively is required. An incumbent must be able to safely lift and carry books, files, and reports weighing up to 25 pounds.
Testing & Selection Process: All completed applications and supplemental information will be reviewed and evaluated on the basis of information submitted to determine the level and scope of the applicant's preparation for the position.
All information supplied by applicants is subject to verification. Those applicants who most closely meet the desired qualifications will be invited to participate in the examination process, which will consist of an appraisal examination weighted 100%.
The appraisal examination may consist of performance testing and/or an oral interview to assess the applicant's knowledge, education, experience, and general ability to perform the essential functions of the position.
Candidate(s) who complete selection testing with acceptable results will qualify for name placement on an Eligible List for employment consideration by a Department hiring authority. Prior to an employment offer, a background review is conducted, including verification of employment history, reference checks, and fingerprinting with the State Department of Justice. A job-related pre-placement medical exam will be conducted upon issuance of a conditional offer of employment.
Court Clerk II Sr
Under limited direction, performs highly responsible work in coordinating and carrying out responsibilities involving assigned causes of action. Makes independent decisions, organizes and prioritizes workload and performs detailed and complex legal procedures associated with the receipt, review, and filing of court documents. Functions as a team leader. Reviews work of others. Assigns work to co-workers and reviews work output for quality control. Provides technical assistance in completing work assignments. Serves as conduit for flow of work to and from assigned court. Serves as a subject matter specialist. Trains other clerical staff. Assists judges in jury selection and other court activities. Assists in recommending policies and drafting procedures. May function as County/District Clerk/Justice of the Peace representative directly supporting the judges. Reviews and analyzes legal documents, indexes documents by applying appropriate category codes and scans documents into electronic imaging systems. Prepares and issues a variety of legal documents. May assess fees and perform cashier duties. Assists the public and acts as a liaison between the departments, courts, other agencies and the public.
This is the fourth in a series of four court clerical-related job classifications within the Administrative Support job family. Incumbents perform duties of advanced complexity. This classification is distinguished from Court Clerk II in that the primary responsibility is that of supervisor and incumbents frequently act as subject area experts.
Duties and Responsibilities
Serves as a lead worker for all court clerks. Answers staff questions related to processes and procedures. Supervises, monitors, prioritizes and makes decisions on workload schedules. Schedules substitute coverage when needed. Trains permanent and temporary staff. May assist in preparing, updating training manuals, work guides and community resource information. Reviews employee work for accuracy and adherence to deadlines and performance standards. May assist the division manager in the hiring process and advise on performance appraisals and other personnel actions.
Coordinates with division manager to develop, monitor and evaluate team's operational plans within established guidelines. Keeps division manager informed of issues within the work unit. Makes recommendations to division manager regarding improvements to department policies and workflow. Directs problem-solving efforts for team in complex case management issues. Responds to customer complaints. Serves as subject matter expert and resource person relating to state rules, regulations and requirements.
Independently processes court documents, such as petitions, indictments or complaints initiating a court case in accordance with statutory requirements and enters data into the case tracking system with the appropriate codes. Notifies appropriate authorities of filing when required by law.
Prepares and issues citations, writs (attachment, habeas corpus, execution, sequestration, supersedes) abstracts of judgment, capiases, warrants, injunctions, protective orders, subpoenas, restraining orders, and notices according to statutes, rules or court orders. May perform accounting related duties, such as calculating judgment amounts, preparing bills of cost, issuing writs of execution and abstracts of judgment.
Responds to legal and administrative inquiries by clients. Prepares legal documents in the adjudication and disposition of cases for judge's signature. Reviews orders signed by judge to determine further action required. Follows through on action. Receives and processes exhibits to be filed, follows through on orders for consolidation, severance or transfer. May coordinate mental health commitments with other agencies and officers of the court.
Conducts review of legal documents submitted, including those submitted electronically. Determines the legal and factual issues presented and dockets the filing into the case tracking system with the appropriate code structure. Organizes, bar codes and scans documents into the document imaging system. Indexes each document by entering the appropriate category codes and descriptions so that documents can be retrieved quickly using a variety of data elements. Performs quality verification procedures on scanned documents prepared by co-workers. Directs resolution of problems with documents that are rejected in quality control. Inspects proposed orders and court records for correctness before submitting to judge.
Prepares appeals, including accepting bonds, and submits them to the Appellate Court. May process, execute and distribute judgments, opinions and mandates from Appellate Court. May maintain bond forfeiture lists, submit files to court for certification by judge, process warrant requests and issuance of warrants. Maintains bond forfeiture lists for missing case files, including continuing to research location of missing case files.
Prepares, assembles, processes or maintains a variety of reports, logs, forms and official documents generated from court proceedings, such as minutes, abstracts, rulings, orders, criminal commitments, statistics and reports. Makes certified copies, uses appropriate legal terminology and format, ensures all necessary items/paperwork are available, submits orders for judge's signature and/or copies, files and distributes documents, as required. Acts as liaison. Maintains assigned courtroom schedule. Tracks cases submitted to the court. Maintains control of and acts as custodian of exhibits. Reviews orders and filings. May operate electronic courtroom equipment under direction of judge.
Assists the judge in the jury selection process. Maintains jury records and records excuses and strikes. Establishes and manages communication system with jurors assigned to court.
May work with cashiers to appropriately assess, collect, and receipt fees based upon the application of established rules, laws and policy. Makes sure that cash, checks, vouchers and credit card balances are accurate and balanced. Completes deposit slips and prepares deposits.
Serves as primary contact and works with County Courts at Law, Probate Court, Sheriff's Office, Community Supervision, Austin Police Department, Texas Department of Public Safety, defense attorneys, County and District Attorney's Office, defendants, executors, administrators, guardians, interested parties and the general public regarding status, disposition, pending actions, warrant status, etc. of individual cases and defendants' actions. Keeps judge abreast of case changes.
Attends docket call, court hearings and trials, as required by the court. Routes daily scheduled assigned causes of action on the docket to the courtroom and returns same to the County/District Clerk/Justice of the Peace office. Reviews documents submitted in court and determines case impact and makes appropriate notations. Reviews and verifies orders signed by a judge to determine required action and follows through on actions such as orders for consolidation, severance, or transfers and conducts research on cases, as required by the judge.
Reviews and verifies case documents, makes appropriate notations, processes documents and files for data entry and issues. Enters case dispositions into computer to ensure proper tracking by affected agencies. Reviews additional court case documents to determine and follow through on action.
Prepares and issues subpoenas, writs, capiases, commitments, bench warrants, summons, bond forfeiture set asides, release/recall cards, posted notices, citations, writs, letters testamentary, letters of administration, letters of guardianship, and other related documentation in compliance with statutes, rules, case law and customer requests.
Prepares post-judgment documents such as, writs of habeas corpus and writ of attachment. Locates and amends commitments, as required. Issues jail commitments to Out-of-County agencies and electronic monitoring to ensure compliance with court sentencing orders and execution of commitments, and obtains fingerprints of defendant on court orders, as required.
Coordinates and assists courts in the impaneling of jurors, preparation of jury lists, certification of list, issuance of lists of interested parties, administration of oaths, and determination and submission of payment vouches.
Prepares appeals and appeal transcripts to Appellate Court, prepares actions on requests from Appellate Court, including opinions, mandates and supplemental transcripts. Delivers lower court appeals to County Court and takes appropriate action. Executes opinions and judgments in municipal.
May maintain bond forfeiture lists, submit files to court for certification by judge, process warrant requests and issuance of warrants. Maintains bond forfeiture lists for missing case files, including continuing to research location of missing case files.
Performs other job-related duties as assigned.
Education and Experience:
Associate's degree in Criminal Justice, Public Administration, Business Administration or a directly related field AND four (4) years of responsible clerical experience, including familiarity with legal procedures, terminology, the court system and customer service, and including some experience in supporting a court system, and including two (2) years of supervisory experience;
Any combination of education and experience that has been achieved and is equivalent to the stated education and experience and required knowledge, skills, and abilities sufficient to successfully perform the duties and responsibilities of this job.
Licenses, Registrations, Certifications, or Special
Knowledge, Skills, and Abilities:
Criminal justice system policies and procedures.
Legal terminology, principles, procedures, documents and forms.
Office procedures and protocol.
Scanning equipment and document control.
County Court at Law Systems.
Criminal justice procedures to handle bond forfeiture cases (County Attorney's Office).
Relevant statutes and rules of court.
Appeal process from lower courts.
Business letter writing, grammar and punctuation, and report preparation.
May be required to develop knowledge of and adhere to federal and state laws requiring the confidential handling of certain health information.
Monitoring, scheduling and assigning work.
Communicating with attorneys or judges related to case information.
Data entry and computer systems.
Analyzing legal documents.
Coordinating the review and processing of legal documents.
Calculating and collecting money.
Operating a variety of modern office equipment, including a computer.
Both verbal and written communication.
Supervise, train, assign and monitor work assignments.
Compile and generate reports.
Effectively monitor workflow.
Interpret and process legal data.
Operate complex databases.
Work under minimal direction.
Make independent decisions based on the requirement of statutes, policies and procedures.
Handle high volumes of detail-oriented work and delegate.
Handle multiple tasks simultaneously.
Effectively deal with dissatisfied customers.
Prioritize and work independently.
Establish and maintain effective working relationships with County employees and officials, judges, attorneys, representatives of outside agencies, and the general public.
Work Environment & Other Information
Physical requirements include the ability to lift/carry up to 20-50 pounds occasionally, visual acuity, speech and hearing, hand and eye coordination and manual dexterity necessary to operate a computer and office equipment. Subject to sitting, client/customer contact, standing, walking, vision to monitor, repetitive motion, stooping/kneeling, squatting, bending, and reaching to perform the essential functions. Subject to extended periods of time at the computer entering data, heavy workloads, time schedules, deadlines and office interpersonal management duties, and walking to courtroom and outside walking.
This job description is intended to be generic in nature. It is not necessarily an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities and overtime eligibility may vary based on the specific tasks assigned to the position.
Work Hours: 8:00 AM to 5:00 PM; Monday through Friday
Department: District Clerk
Location: 509 W. 11th Street, Austin
Criminal Background Check Required.
Material Management Clerk II
Performs a variety of receiving tasks. Compares identifying information on incoming shipments with Purchase Orders, Invoices and other documents.
Work Schedule: Monday - Friday; 8:00 - 4:30 pm
Receives and unloads incoming materials and compares information on packing slip to purchase orders to verify accuracy of shipment. Inspects shipments for damage or rejects. Material movement is done with a forklift, pallet jack, hand truck or manually.
Record receiving quantity and complete inventory process (where applicable) (PeopleSoft)
Input into PeopleSoft receiving system basic transactions for non-inventory business units.
Deliver items to requisitioner and obtain acceptance verification
Put away items in plant inventory locations and execute timely cycle count activities.
Observe company Safety rules, Practice good housekeeping. Keep Current with training requirements through online Compliance wire system.
Obtain required background check and training for unescorted access to TSA shipping area for deliveries and Fed Ex pickup support.
Forklift license required within 30 days of hire. Screen for forklift medical requirements prior to hiring. (Hearing, blood pressure, sight).
High School Diploma is required
Experience in computer system utilization
Strong written and verbal communication skills
Good clerical and organizational skills are a required
1-2 years related receiving experience
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