Hammersmith Job Description Sample
Community Association Manager
Job Description: s: “Our Philosophy is simple, we believe in quality, service, performance, and integrity!” The professionals of Hammersmith® have been dedicated to the advancement of quality living communities in Colorado for over 35 years. We pride ourselves on working with Homeowner Association's Boards and homeowners in order to provide personalized and hands-on management benefits. We are looking for a dedicated Community Association Manager to help us in achieving this mission! Job Title: Community Association Manager
- Portfolio Reports To: Director of Community Association Services Department: Community Management Exemption Status: Salary/Exempt
Facilitate, advise, educate and assist Board of Directors, their Committees, and Owners, in the daily management and operations of the Association’s business. Location: Loveland Office
3760 E 15th St #102, Loveland, CO 80538 Points of Distinction:
Close knit team
- This position offers a wide varity of challenges and career advancement opportunities! Main
Plan, schedule, organize and facilitate Membership and Board meetings of the Association within the parameters of the governing documents, and in keeping with Company standards.
Responsible for the preparation of a Management Report and Board Packet to be distributed to the Board of Directors seven (7) days prior to Board meetings including: blurb of the month for Boards (BOMB); pending & completed action items; items requiring Board decisions, a financial report summary; a list of contracts with expiration dates; a list of Board Members with term limits; a calendar specific to the Association’ activities, maintenance needs, and contract expirations; management suggestions for the betterment of the community; as well as goals and objectives for the community as set by the Board.
Responsible for the timely development and delivery Board packets to both the Company Director for review & quality assurance no later than 10:00am on the submittal due date for Board distribution and to the Association Board following internal quality assurance review.
Draft minutes from Membership and Board meetings within seven (7) days following the meeting. Distribute to Company Director for quality assurance within the same seven (7) days following the meeting.
Annually prepare and present a Key Result Area (KRA) report for each Association within 90 days of the Hammersmith Management Agreement renewal date.
Manage the Hammersmith Management Agreement renewal process for each client by reviewing the current rate; evaluating and recommending appropriate rate increases; generate and submit the contract renewal form to the Executive Administrative Assistant; review, present and close the renewal with the client; and ensure returned signed contracts are submitted to the appropriate person within the prescribed timelines.
Regularly perform site visits according to assigned Client Association’s Management Agreement to check property conditions, make maintenance recommendations, and note violations in accordance with the Association’s governing documents.
Prepare annual budgets no less than 90 days prior to fiscal year end (unless otherwise specified by the Client Association’s Management Agreement), including absorption schedules where applicable with delivery to the Board of Directors for review and in compliance with contract stipulations.
Review and understand financial statements in order to report and advise the Board of Directors as it relates to Association’s financial status, investment strategies including timelines, and operating budget variances, and facilitate addressing financial questions from the Board of Directors in partnership with the Accounting Manager.
- All of the above duties, otherwise assigned duties, and supervision of other staff as related to Colorado CAM licensing are hereby delegated to the employee. Required Experience: Key
Must possess personal values that are in alignment with those of the company: Excellence, Partnership, Professionalism, Integrity, and Life Balance.
Must be experienced in policy development and interpretations budgeting, financial management, risk management, human resources, facilities management, maintenance, operations, planning and public relations.
Demonstrated ability to make decisions, lead people and manage resources.
Focused on communication and interaction with various personalities and on problem solving.
Basic understanding of community associations and not-for-profit organizations or have comparable business experience. Education and Experience:
High School diploma or equivalent
Associate's degree (A. A.) or equivalent from two-year college preferred
Must hold a Community Association Management License or able to get it within the first 2 months of employment
Minimum two (2) year related experience within the property management industry and/or equivalent work related experience Keyword: Community Association Manager From: Hammersmith Management
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