Inservice Coordinator Auxiliary Personnel Job Description Sample
Personnel Resources Board Senior Coordinator
The Office of Financial Management's mission is to support and improve state government on behalf of all Washingtonians. State Human Resources supports the agency's mission by helping the state become a strategic and competitive employer, having a HR foundation that supports business needs, providing accurate and timely data for decision-making, and operating as a high-performing office.
This position contributes to the agency's vision by providing the Personnel Resources Board with advice, technical assistance, administrative rule and Revised Code of Washington interpretation, and research and analysis on issues heard by the PRB. This position's work directly impacts the decisions made by the PRB. Those decisions impact the HR infrastructure in that they help define the standards and influence the way HR departments allocate positions, interpret and apply civil service laws and rules, and handle disciplinary actions
Some major responsibilities of the position include:
Prepare for PRB hearings by reviewing all filings, printing cited precedent and rules, and studying previous PRB decisions in order to prepare the PRB for decisions at hearings. Prepare oral orders to be read at hearings. Attend PRB hearings to create a thorough record of hearings by inventorying exhibits and recording the proceedings. Take comprehensive notes for board deliberations and for writing final decisions.
Provide expert level consultation to PRB prehearings, and during hearing caucuses and deliberations concerning dismissals, suspensions, demotions, reductions in base salary, layoff actions, disability separations, exemption of positions, civil service rule violations and exceptions to the Director's reviews of alleged rule violations, allocations/reallocations or remedial actions.
Review all cases for jurisdiction and draft notices for all jurisdictional matters. Based on the PRB's rationale, draft decision orders.
Research, analyze issues and draft memoranda for the PRB outlining issues that may potentially have a wide and/or a precedent setting impact.
Confer with the PRB's Assistant Attorney General on relevant legal matters.
Track PRB pay for hearings, file reviews and deliberations/meetings. Verify PRB travel expenses in the Travel and Expense Management System.
Conduct scheduling conferences with appellants and respondents. Determine and communicate verbally and in writing the dates for discovery, motions and other mandatory matters pursuant to Chapter 357-52 WAC. Advise parties about witnesses, exhibits, subpoenas and other hearing protocols, and answer various questions about hearing procedures.
Apprise the PRB on continuances and withdrawals. Draft decisions.
Research upcoming PRB cases. This includes searching past PRB decisions and current civil service laws and rules to advise and assist the PRB during hearings and deliberations. Anticipate questions the PRB may have regarding case precedence, WACs, RCWs, class specifications, just cause, and other human resources protocols and laws. Provide potential solutions to anticipated questions and provide written material, if applicable.
Oversee PRB program staff in the scheduling of hearings and motions on the PRB's calendar, and in coordinating mediation services with the PRB's contracted mediator(s).
Serve as contract manager for mediators.
Meet with the PRB regularly to discuss upcoming hearings, unusual cases, timelines, changes and anomalies.
For represented and nonrepresented employees, serve as the Director's Review Specialist for allocation or reallocation reviews. Analyze and research issues presented during Director's review conferences, including previous Director's review decisions, PRB precedents, laws and rules, classification guidance and class specifications. Prepare written decisions with clear, concise language based on the merits of each case and ensure a fair hearing process.
Develop monthly, quarterly and annual reports on program performance measures and case management statistics.
Analyze proposed legislation when assigned.
- A bachelor's degree with a focus on business, human resources, social or organizational behavioral sciences, or related field. Ideal candidates will have four (4) or more years of professional human resources experience that includes demonstrated ability to independently interpret and provide consultation and guidance to managers, supervisors and employees regarding applicable state and federal rules or laws, employer policies, collective bargaining agreements and best human resources practices. An alternative combinations of education and experience will be considered.
Experience in interpreting civil service rules.
Experience representing an organization in administrative processes such as allocation appeals, disciplinary appeals, rule violation appeals and arbitration hearings.
Experience writing disciplinary letters, letters of reprimand, counseling memoranda and grievance responses.
Experience conducting fact finding investigations and presenting/writing resulting reports.
Experience analyzing facts, composing documents, interviewing witnesses, researching legal or precedent setting issues, and participating in the preparation of litigation.
Proficiency in the use of Microsoft Office products such as Outlook, Excel, PowerPoint and Word.
Have knowledge of:
Sources of study information.
English grammar, punctuation and vocabulary.
Principles of labor/management relations including economics, human resources and the civil service system for nonrepresented employees including the rules, practices and precedents of the PRB.
Have the ability to:
Interpret and apply laws, rules, regulations and court decisions.
Communicate complex issues effectively, orally and in writing.
Write analysis of complex evidence and provide reasoned conclusions.
Write nontechnical reports describing issues to lay persons.
Analyze complex data and provide reasoned conclusions.
Discuss requirements with staff, managers and decision makers.
Prepare and defend a decision that is equitable and in accordance with laws, policies and practices.
Multitask and manage several cases with varying issues.
Maintain effective working relationships with employees, supervisors, managers, appellants, attorneys, advocates and the general public.
Prepare formal written opinions by organizing the relevant facts, arguments and conclusions in clear and logical sequence, including determination of credibility of witnesses, review of records and case precedents.
Demonstrated ability to solve problems using proven methods.
Commitment to continuously improving processes.
SALARY AND BENEFITS
Depending on qualifications, the salary range of consideration is $64,224 - $85,692 (this includes the 2% general wage increase scheduled for state employees on January 1, 2019) plus a competitive benefits package that includes paid vacation and sick leave; health, life and disability insurance; retirement options; flexible work schedules; training opportunities; and leave for military service.
The top candidates will be contacted directly to interview for this position. Because the selection will be based on information provided by you, it is in your best interest to identify the knowledge, skills and abilities that address the mandatory and desirable qualifications.
Interested applicants must submit the following:
A letter of interest describing specific qualifications.
A current resume detailing applicable experience and education.
A list of at least three professional references with current telephone numbers.
Personal Data sheet www.ofm.wa.gov/jobs/datasheet.doc.
Please send completed application packets by mail, fax or email to:
Office of Financial Management
PO Box 43113
Olympia, WA 98504-3113
The Office of Financial Management is a nonrepresented agency. If you have applied for a position previously and are interested in this position, please reapply.
Open until filled - Interviews may begin immediately
Special note: In accordance with WAC 357-19-195, employees who left classified service to accept exempt employment have the right to return to the highest class of position in which the employee previously held permanent status, or to a position of similar nature and salary, provided the employee was not terminated from an exempt position for gross misconduct or malfeasance.
The Office of Financial Management is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, and ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, and disabled and Vietnam-era veterans are encouraged to apply. The Office of Financial Management has developed an EEOP Report and that is available on request to review. Persons needing accommodation in the application process, or who wish to receive this job announcement in an alternative format, may call 360-725-0158 or the Telecommunications Device for the Deaf: 711 Relay.
JOB RESPONSIBILITIES AND ACCOUNTABILITIES:
Perform daily store accounting procedures
Balance and reconcile all cashier reports used to reconcile with drawer and communicate with management regarding over/shorts
Perform check encoding
Ensure adequate amounts of change on hand in store and follows procedure in ordering and receiving change
Follow procedure for bank deposits and security service pick ups
Follow procedure for reporting store accounting date (sales, deposits, safe cash, etc.)
Follow procedure for handling cash and checks for accountability and security
Verify daily safe count with designated store management
Follow procedure for terminating day's business and beginning of new reporting period, including entering and transmitting sales and deposit information to corporate office
Properly handle in-store customer charges
Follow procedure for coupon handling and shipment
Notify store management of any bookkeeping discrepancies or procedural changes
Conduct security procedures for store bookkeeping office, information and contents
Maintain safe, cash drawers, pouches, and locks on all doors for proper security
Maintain confidentiality regarding sales, mix ratios, and cash on hand
Ensure proper authorization for admittance to security areas
Ensure only authorized personnel from security service pick up cash deposits
Report discrepancies to appropriate management
Physical: lifting/carrying up to 40 lbs., equipment operation (computer, coin machine, check encoder, check endorser, calculator, safe, cash register, fax machine, telephone, cash drawer, keys, locks), sitting, standing, and turning, climbing stairs, squatting, stooping/bending, and walking
Mental: judgment/decision making, social skills/verbal interaction, memorization, reading, writing and math
JOB COMPETENCIES AND REQUIREMENTS:
Commitment to excellence
Fact-checking your work daily
Actively seeking new ways of working to improve productivity
Developing existing competencies to a higher level
Seeking out learning opportunities to facilitate growth
Ability to analyze multiple processes and systems simultaneously
Identifying industry trends and developments in advance of planning
Define expectation to other members of the team
Work with management with any issues that arise
Successfully addressing key concerns and presenting mutually beneficial solutions
Structuring ideas clearly
Analyzing data and information to make considered decisions
Ability to prioritize different business needs
Ability to identify possible problems or stumbling blocks
Identifying inconsistencies in data and information
Ability to identify the cause and effects of issues
Taking ownership of your work
Bachelor's Degree in related field and/or equivalent work experience
Prior bookkeeping experience
Retail experience preferred
Must be able to work a variety of shifts; including nights, weekends, & holidays.
Lead Float Personnel Coordinator
This position will work a varied schedule including every third Friday on a PM shift and one PM shift every week. Other hours could vary from 6am - 4pm when filling in for department shifts.
Ideal candidates will have a willingness to learn, be flexible, and have a desire to build strong working relationships within the department and across other teams. Strong experience in Kronos and Excel is a plus.
The Central Staffing Office Lead works in collaboration with the Clinical Manager to implement and maintain organizational strategies that will maximize the capabilities of the Kronos scheduling software within changing work groups. The Lead will analyze software capabilities and enable end users to create staffing or scheduling reports depending on market or system demand.
Help maintain and enforce pertinent staffing and scheduling policies and guidelines. Effectively troubleshoot any emerging technical issues with software and ensure demands stay intact while assisting with Kronos software inquiries. The Lead will also fulfill staffing and scheduling duties as outlined by Clinical Manager and be departmental support for education and expert knowledge.
Part-Time Auxiliary Aid/Notetaker
Part-Time Auxiliary Aid/Notetaker
STAFF- Support Staff
$8.68 - $10.91
Open Until Filled
First Review Date
October 18, 2016
This position is responsible for providing note taking services for disabled students during their class time.
Duties & Responsibilities
Assists disabled students in the ACCESS Laboratory
Provides note-taking services during class time
Performs other duties as assigned
High School Diploma or equivalent GED from a regionally accredited institution and have received a "B" grade or better in ENC1101 or ENC 1102
Demonstrates accuracy and proficiency in note taking skills
Possesses organizational and clerical skills, including computer application skills in Word, Access, Excel and Peoplesoft
Possesses good interpersonal skills
Ability to work independently with limited supervision
Ability to work well in a multi-ethnic and multi-cultural environment with students, faculty and staff
Center Of Competence (Coc) Auxiliary Production Processes
Job Field: PROD - Production, Maintenance & Technicians
Location: Wyandotte, MI, US
Company: BASF Corporation
Job Type: Standard
Job ID: EN_US_1900367
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, age, citizenship, color, religion, sex, marital status, national origin, disability status, gender identity or expression, protected veteran status, or any other characteristic protected by law.
At BASF, we create chemistry through the power of connected minds. By balancing economic success with environmental protection and social responsibility, we are building a more sustainable future through chemistry. As the world's leading chemical company, we help our customers in nearly every industry meet the current and future needs of society through science and innovation.
We provide a challenging and rewarding work environment with a strong emphasis on process safety, as well as the safety of our employees and the communities we operate in and are always working to form the best team—especially from within, through an emphasis on lifelong learning and development.
And we are constantly striving to become an even better place to work. BASF has been recognized by Forbes Magazine as one of America's Best Employers in 2017. Come join us on our journey to create solutions for a sustainable future!
Center of Competence Auxiliary Production Processes (1900367) – Wyandotte, MI
Where the Chemistry Happens
We are looking for a professional like you to act as the Global Expert for Auxiliary Production Processes around the pre-polymer and post-processing steps within Cellasto. In this role, you will define global standards, identify improvement potential and drive harmonization implementation in all Cellasto plants.
Furthermore, you will act as Regional Support for OpEx and LSS projects as well as process improvement topics specific to the Operations in North and South America. You will serve as the technological focal point for key Capital Projects and focus on know-how improvements and smart practice sharing across the global Cellasto operations community.
Qualifications - BASF recognizes institutions of Higher Education which are accredited by the Council for Higher Education Accreditation or equivalent
Formula for Success
Leveraging your educational and professional background in a Chemistry related discipline with experience in operations, process development and project management, you will use your knowledge of working in a global environment to create and implement standards across all parts of the operations community.
Successfully using your knowledge of Cellasto technologies and processes, you will (with a high grade of autonomy) drive change and standardization globally, as well as regionally.
Your commitment to continuous improvement will be a valued asset as you review established technologies to determine where upgrades should be applied, and initiate process improvement and engineering work to implement.
Your experience with Lean Six Sigma, OpEx and Capital Projects will enable you to quickly drive standards across the organization and implement key projects.
Demonstrating your excellent communication skills, you will quickly translate smart practices across the regions and act as Consultant to the regions during implementation.
Create Your Own Chemistry: What We Offer You
Adding value to our customers begins with adding value to you. You@BASF is the suite of benefits, perks, programs and unique opportunities we offer to support you—the whole you—in all stages of your life and career. With you@BASF, you create your own chemistry.
The total rewards that you receive as a BASF employee go way beyond a paycheck. From competitive health and insurance plans, to robust retirement benefits that include company-matching contributions, to making sure you never stop learning, we believe investing in you is investing in our success. Working for a large, global organization, you'll have a chance to grow professionally and personally, expand your network and build a rewarding and dynamic career.
BASF provides interesting and challenging learning and development opportunities to help you make the most of your talents and your job.
Auxiliary Programs Coordinator
BASIS Independent Fremont is seeking qualified candidates for an Auxiliary Programs Coordinator!
Who We Are
BASIS Independent Schools is a network of PreK-12 private schools raising the standards of student learning to the highest international levels. In five years, we have established five leading private schools in some of the world's most dynamic regions, including New York City, Silicon Valley, and Northern Virginia, with more campuses opening in the coming years. BASIS Independent Schools is building a team of talented, passionate, and hard-working educators to ensure our students receive the best education in the world. Join us!
What We're Looking For
BASIS Independent Fremont, a TK-8 school, is seeking an Auxiliary Programs Coordinator to provide support services to the school's faculty and staff in order to meet the mission of BASIS Independent Schools. The Auxiliary Department manages non-academic aspects of school activities including clubs, sports, after school programs, student trips, and summer camps. In this role, the Auxiliary Programs Coordinator will ensure the smooth execution of these programs.
Your Primary Responsibilities
Design and maintain seasonal club and sports offerings including schedules.
Evaluate demand for student after school and summer programs; Analyze student participation in activities and the financial impact; Serve as a point of contact and subject matter expert for parents, students, faculty, staff and contractors
Facilitate rental of campus facilities to outside organizations;
Negotiate contracts with external vendors;
Coordinate, market and manage the after school and summer programs;
Collect and process school fees; register students for campus programs
Purchase equipment or services; and
Perform clerical tasks.
A Bachelor's degree and valid fingerprint clearance are required to work at BASIS Independent Schools. The ideal applicant will have administrative and/or event planning experience. A school setting or youth-serving organization is preferred.
The Nitty Gritty
Benefits and Salary: Salary for this position is competitive and dependent on education and experience. BASIS Independent Schools offers a comprehensive benefits package.
Note: BASIS Independent Schools, LLC (BINS) is an Equal Opportunity Employer. All qualified applicants for employment and employees are provided equal employment opportunities, including in recruitment, hiring and assignment, without regard to actual or perceived race, color, religion and religious creed, sex (including pregnancy and related conditions), sexual orientation, gender identity, gender expression, marital or familial status, age, national origin, ancestry, disability, genetic information, military/veteran status or any other classification protected by federal, state or local law. BINS expressly prohibits any form of unlawful employee or student harassment or discrimination.
BASIS Independent Fremont is seeking qualified candidates for an Auxiliary Coordinator!
Who We Are
What We're Looking For
Your Primary Responsibilities
Collaborate with the four main departments (Auxiliary Programs, Facilities, IT, and Front Office) under Operations to assist with their daily objectives
Assist with field trip coordination and logistics
Oversee fiscal responsibilities for our after-school program known as Late Bird
Assist with internal events -- ensure proper execution and be on-site when needed
Assist with building rentals and being on-site when needed
Substitute for front office as necessary
Assist with coordination and logistics of after-school clubs and sports (extracurriculars)
Assist with competitions/bees
Other tasks and duties as needed
Possess superb organizational skills
Have excellent communication skills
Have a willingness to work as a team and cross-departmentally
Have a positive attitude and excitement for work tasks
Have a growth mindset
Have the ability to multi-task
Have the ability to give presentations to students/families
Have experience working with elementary students
Candidates must have the ability to obtain a fingerprint clearance card.
Excellent interpersonal and customer service skills and a collaborative working style
Ability to look at situations from several points of view and creatively problem-solve on the fly
Willingness to work evenings and weekends as needed
Strong work-ethic and desire to help wherever and whenever needed to make the school successful
Must be a self-starter and a supportive team player
Excellent communication skills both verbal and written
Passion for education
Microsoft Office (Word, PPT, Excel, Outlook) skills are essential
Ability to work occasional evenings and weekends
Experience with retail or property management preferred
The Nitty Gritty
Benefits and Salary: Salary for this position is competitive and dependent on education and experience. BASIS Independent Schools offers a comprehensive benefits package which includes:
- Career Growth
- We believe our people deserve every opportunity to utilize and expand their knowledge and skills, and to share their passions. From our classrooms to central operations, our culture is one of continuous learning, mentorship, and professional advancement in our schools or across our network.
- Your future financial well-being is important to us. Even if you don't contribute to your 401K, we will contribute 3% and will match up to 9% after five years.
- Health Insurance
- We want you to have the care you need. We offer three PPO medical plans to choose from, as well as dental and vision insurance.
- Flexible Spending
- Because health, childcare, and travel expenses can add up, we offer an FSA that allows for pre-tax dollars to cover medical, dependent care, and transit.
- Student Tuition Remission
- You help us create a world-class program for our students. To show our appreciation, we offer your children significant tuition remission to attend our schools.
Legal Personnel & Development Coordinator (1173-437)
Responsible for supporting the effective, efficient, and consistent delivery of programs and projects in alignment with the Firm's overall competency-based talent management program for lawyers, primarily focusing on recruitment and diversity initiatives with the expectation of additional support for legal personnel and professional development and training initiatives as needed.
PRINCIPAL DUTIES AND RESPONSIBILITIES*
In collaboration with the Legal Recruitment Manager, successfully designs, effectively and efficiently coordinates, and evaluates all aspects of the firm's Summer Associate Program including, pre-arrival processes and communications, orientation, mentoring program with partners and associates, social and community service events, diversity events and initiatives, educational and special firm programming.
In conjunction with Hiring Partner, Summer Program Co-Chairs, Practice Managers, and the Recruitment Manager, generates interest and solicits substantive summer associate work assignments and observational opportunities from the firm's practice areas and pro bono programs. Manages the workload reporting system and evaluation process for summer associates.
In collaboration with the Legal Recruitment Manager, effectively and efficiently coordinates the law school student recruitment process including supporting efforts for the firm's branding initiatives and targeted law school communications. Facilitates the selection and scheduling of law schools for campus interviews. Schedules student and attorney interviewers for on-campus and in-office interviews. Coordinates and reviews interview feedback and facilitates the hiring decision process with the Hiring Committee; participates in follow-up activities and monitors the effectiveness of follow-up activity with offerees. Coordinates recruitment receptions, offer dinners and functions, both in-house and on-campus for assigned schools.
Ensures accuracy of recruitment and interview process data and assists with Affirmative Action plan compliance and reporting.
Drafts, processes, and files related recruitment correspondence; runs background checks for all new hires and demonstrates sound judgment when elevating issues as needed.
Compiles and analyzes recruitment statistics both in preparation for and during the recruitment season for Hiring Committee meetings and ongoing for general firm metrics reporting and external survey purposes.
Aids in the effective engagement and ongoing relationship building with law schools and law student groups throughout the calendar year (e.g. panel presentations for 1Ls, events and sponsorship opportunities, communications, etc.).
Coordinates the recruitment of judicial clerks and aspects of the lateral attorney recruitment process.
Coordinates all aspects of the arrival process for new associate orientation/onboarding, lateral hires, staff attorneys, and technology specialists. Provides substantive feedback and methods for improving and expanding the process.
Assumes other duties and responsibilities as assigned.
Diversity and Inclusion:
Assists with planning and coordinating various firm-wide and local Diversity and Inclusion programs, events, and meetings, including securing of meeting rooms, meeting room preparation, on-site coordination, and trouble shooting.
Coordinates diversity presentations and receptions on-campus and related outreach to student groups.
Coordinate and oversee local diversity sponsorship programs and events, including tracking attendance, and securing payment.
Serves as local office liaison for the Women's Leadership Initiative Steering Committee and Diversity Committee, responsible for the execution of local office events and programs.
Update affinity group distribution lists as necessary.
Legal Personnel and Development:
Assists with the semi-annual evaluation processes for associates, senior associates, counsel, special counsel, discovery attorneys, attorneys, and staff attorneys.
Compiles and analyzes statistical information and creates necessary reports to assist with various information requests and survey submissions.
Assists with general attorney programs and processes which may include, but not be limited to, retreats for new Senior Associates, Counsel, Special Counsel, and Partners, upward evaluations, and other related programs such as individual development plans.
Responsible for developing a comprehensive knowledge of all firm policies and practices as it relates to attorneys and works to ensure the appropriate implementation of each.
Professional Development and Training:
- Assists with the legal development and training programs for attorneys including new attorneys and summer associates.
- In alignment with the firm's strategic goals, objectives, and initiatives, assists with the annual budget preparation and monthly monitoring of accounts, anticipates and resolves discrepancies, handles related payments, reimbursements, and issues.
- Contributes to the Firm's Service Excellence initiative to consistently improve its image internally and externally. Display professionalism, quality service and a "can do" attitude to internal members/departments of the firm as well as external clients and vendors.
Strong attention to detail, excellent written and analytical skills, and ability to multi-task are required.
Strong oral communication and inter-personal skills are required.
Ability to work in a team environment is critical. Motivation and drive are important.
Successful time management skills are required.
Strong technical skills on the following applications preferred: Excel, PowerPoint, Microsoft Outlook 2007, PeopleSoft, viDesktop or other Talent Management systems.
- Bachelor's degree or equivalent experience is required.
A minimum of 2-4 years of relevant professional experience is required.
Legal personnel or HR generalist and recruiting experience preferred.
Equal Opportunity Employer/Minorities/Females/Veterans/Disability
Steam Plant Auxiliary Operator
Performs a variety of duties in support of the operations of the Steam Plant. Operates residue ask systems and equipment in compliance with permits, regulations and standard operating procedures. Operates overhead bridge crane and assists other staff members as required.
Examples of Duties
Monitors and controls the residue ash system to include all residue conveyers, flyash conditioning equipment, residue chutes, water pumps, magnets and vibrating equipment. Maintains the residue equipment and areas clean and free of fugitive ash and debris.
Manages residue ash storage and processing. Performs truck loading operations, to include operating front end loaders, backhoes, and roll off trucks.
Receives, stores and loads ash chemicals into the feed hopper. Performs batch mixing and environmental test sampling of the residue ash.
Drives roll-off and dump trucks to the city landfill for disposal of the residue ash. Cleans residue trucks and equipment.
Inspects trucks daily using the Public Works Vehicle Inspection Report. Operates various types of motor equipment such as fork lifts, light trucks, and other motor equipment.
Recovers metals for recycling using fixed drum magnets and hydraulic electric can magnets. Minimizes contamination for the highest value of recovered metals.
Manages, pumps, and stores residue area water. Cleans residue conveyers and return plans weekly. Keeps residue chutes free of debris and fire.
Operates overhead bridge crane to handle and mix refuse in the storage pit and maintains the proper level of refuse in each furnace charging hopper. Removes large objects from the pit which could cause operating problems.
Assists the operators and mechanics as required. Assists or relieves the weigh masters as required. Cleans and paints in the residue ash areas and the basement.
Performs other related duties as required.
Graduation from high school or successful completion of the GED. Minimum of one (1) year experience in the operation of heavy automotive equipment or overhead bridge cranes.
Knowledge of traffic safety rules and regulations, accident prevention practices; skill in the operation of automotive equipment in all types of weather conditions. Must be familiar with solid waste operations. Must be able to follow oral and written instructions.
Must be in good physical condition. Must be able to obtain a valid Virginia Class I and IV boiler operator's license within 12 months of employment. Holding current license or QRO certification preferred.
Applicants must possess a State of Virginia Commercial Driver's License (CDL). Must have successfully completed safe driver training and have a satisfactory driver's record based on the City of Hampton's criteria. Must meet the City's required medical standards as provided by a licensed physician and pass a respirator physical. Any person offered employment in this position is required to successfully pass testing for controlled substances. Any person under consideration for this position must successfully complete a Virginia Criminal History Background Check.
Performs duties under the direct supervision of the Steam Plant Operating Engineer. Requires working on an eight or twelve hour shift basis around the clock as scheduled, to include nights, weekends, and holidays.
Requires working outdoors in all types of weather conditions. Must be able to operate a crane, which is stationed approximately one- hundred feet above the ground. Requires ability to lift up to 50 pounds of heavy items to include boiler parts, grates, etc. Some working conditions may be unpleasant. . This is a non-exempt position.
Personnel Coord Bookkeeper - 1546
Personnel Coord Bookkeeper - 1546
Job Title: Personnel Coordinator Reports to: Store Director Salaried or Hourly: Hourly Job Code: 001297, 100640 Department: Front End Date: March 2015
Position Purpose: Exemplifies and ensures strong customer service in all areas of the job. Provides accurate records of store sales and related transactions while supporting store sales and the overall operating plan. Performs store level cash handling and human resources and personnel functions.
Key Responsibilities & Accountabilities:
Responsible for completing the daily reconciliation, accounting, and cash balancing functions (in some areas this may include counting the safe, counting, maintaining and reconciling self- checkout registers, and preparing the tills and deposits).
Monitors cashier accountability and researches and reports problems and shortages to the Service Operations/Customer Service Manager and Store Director, including out of warranty checks, WIC violations, violation of check cashing procedures, cash variances, improper refunds and voids and till balance irregularities, etc.
Partners with Division Loss Prevention and front end management team to resolve cash and other shrink issues.
Assists the Store Director with billing and invoices.
Maintains sales book. Reports daily and/or weekly sales information to the Division Office.
Performs miscellaneous administrative duties such as ordering money orders, bus passes, lottery, gift cards, postage and change (if applicable). Administrative duties include the use of various computer programs and e-mail system.
Reports attendance problems to the Store Director and appropriate department manager in a timely manner, including attendance or schedule violations.
Reviews internal and external applications, conducts screening interviews and coordinates department manager interviews. Administers the job-posting program. Manages pre-employment drug testing and tax credit process. Completes the new hire process, coordinates training and conducts orientation.
Coordinates and maintains all aspects of the hiring process including the computer assisted application and hiring process. May attend outside recruiting activities, such as job fairs. Maintains all in-store recruiting materials, applications, policy sign off forms, etc. Retains records related to the interview and hiring process.
Orders and assigns uniforms, nametags, and miscellaneous store supplies. Handles outgoing/incoming mail, e-mail, and maintains miscellaneous office files. Updates break room information/communication boards as needed.
Serves as liaison between the Human Resources, Payroll, and Benefits Departments. Handles payroll and benefits administration issues and works with Store Director and Human Resources representatives in handling some personnel issues. Reviews associate time records for compliance with Company policies. Submits and processes payroll on a timely basis. Maintains all Time and Attendance reports, Time and Attendance Correction Forms, schedules and personnel records in compliance with Company guidelines.
Coordinates, inputs and tracks leave paperwork including disability, military, General Leave, Worker's Compensation, Family Medical Leave Act and other leaves of absence. Processes appropriate paperwork for return from leave situations, processing reinstatements, termination forms, etc.
Maintains Associate HR Records securely and keeps medical files (doctor's notes, worker's compensation, FMLA and other medical leave documents etc.) separate from associate personnel files. Ensures that current personnel files are complete and up to date and that they contain applications, policy statements, etc., by conducting in store file audits. Submits appropriate personnel status and address changes and termination paperwork. Ensures compliance with records retention policy requirements.
Ensures that minor associates provide appropriate work certificates prior to beginning work, if any are required, and ensures that they are scheduled and working in compliance with state laws.
Ensures compliance with HIPAA and the confidentiality required under federal and state law.
May coordinate all safety-related activities, including monthly safety meetings. May coordinate service award programs.
Answers and responds to incoming calls appropriately.
Supports front end operations.
Ensures proper cleanliness and neat appearance of the office area.
Responsible for performing all job duties with honesty and integrity, in
compliance with Company policies and procedures.
Skills and Physical Requirements:
Must sit for long periods of time, move, bend, stoop, kneel, twist and turn frequently. Ability to reach, lift and maneuver items of varying dimensions and sizes up to approximately 20 lbs. Manual dexterity and good eye-hand coordination are necessary.
Strictly adheres to confidentiality requirements. Appropriately prioritizes workload. Thorough knowledge of cash balancing, cash handling, company policies, benefits, scheduling tools, payroll processing procedures, hiring, training and new associate orientation is required. Must work efficiently through organizational and problem-solving skills.
Requires knowledge of one and two step math calculations (i.e., addition, subtraction, and percent calculations) and basic computer skills.
Operates calculator, telephone, computer software and electronic equipment to order products, performs cash balance, plans and performs personnel functions.
Must possess good written and verbal communication skills and leadership skills, while demonstrating an understanding of Company Core Values as reflected in personal and professional conduct.
Must be friendly, courteous, sensitive and maintain professional demeanor in dealing with customers, co-workers and vendors. Must concentrate and deal with interruptions well, work independently, and take initiative. Good attendance is required. Must comply with appropriate grooming and dress code standards. Mental alertness is necessary to ensure safe and accurate completion of work activities.
Must utilize cleaning supplies.
May be required to work nights, weekends and holidays. Scheduled hours will vary.
Generally works in a temperature controlled office environment.
Occasional travel, including overnight travel, may be required.
Safety -- Sensitive Position:
Job responsibilities include tasks or duties that could affect the safety or health of the employee performing the task or others.
The above statements are intended to describe the general nature of work performed by employees assigned to this job. If you have questions regarding your ability to physically perform the listed job duties and requirements -- e.g. lifting, standing, bending, etc. - please speak to your Store Director. All team members must comply with Company, Division, and Store policies and applicable laws. The responsibilities, duties and skills required of personnel so classified may vary within each store and from store to store.
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