Invoice Control Clerk Job Description Sample
Invoice Control Supervisor
Company SummaryJoin our team! As a global leader in providing title insurance, settlement services and risk solutions for real estate transactions, First American Financial Corporation (NYSE: FAF) is an ideal place to build your career. We have been entrusted with helping our customers achieve and protect their dream of homeownership since 1889. As a member of the First American family of companies, First American Home Warranty offers a wide range of home warranty products and services to home sellers, buyers and agents. We believe that our people are the key to the company's continued success. Because our employees enable our future, we invest in theirs by supporting their careers and promoting their overall wellbeing. First American has created an award-winning culture and has been named to the Fortune 100 Best Companies to Work For® 2018 list for the third consecutive year and to more than 50 regional Best Places to Work lists. For more information, visit www.homewarranty.firstam.com.
Manage, train and mentor Invoice Control staff, including planning, assigning and directing work to ensure transactional needs are met daily, weekly and monthly goals
Prepares performance evaluations and promptly coordinates performance issues, provides feedback and recognizes employee contributions
Ensure proper policies and procedures are followed while adhering to Accounting policies, SOX controls and state guidelines
Drives communication and meetings with internal and external departments for timely issue identification, resolution and communication to management
Assist in development and implementation of new procedures and features to enhance reporting
Review, analyze internal reporting and audit findings, identify areas of opportunity and appropriate recommendations
Participate in workflow and system enhancement design, implementation and documentation
Support Invoice Control manager and Accounting dept. during internal/external and SOX audit walkthroughs and provide supporting documents
Collaborate with other depts. to enhance overall business goals and objectives
Manage and participate in multiple projects, ensuring accuracy and timelines
Works on problems of moderate scope in which analysis of situation or data requires review of identifiable factors
Typically exercises judgment within defined procedures and policies to determine appropriate action
Supervision Received or Extended
Supervises daily work activities of a functional area
Typically provides direct supervision to non-exempt employees
Selects and coaches talent; holds employees accountable for results
Receives assignments in the form of objectives with goals and the process by which to meet goals
Work is reviewed in terms of meeting department, product or project objectives and schedules
Erroneous decisions will have impact on the overall success of functional operations
Interacts with management on issues requiring coordination across functional/departmental lines
Knowledge and Skills/Technology Used
Successful track record of executing day to day operational responsibilities, along with participating in, developing and completing projects in area of expertise
Able to implement and enforce processes to ensure compliance and quality
Provides others with reliable information and uses good listening skills
Strong problem solving and conflict resolution skills
Excellent verbal, listening and written communication
Ability to multitask in order to meet critical deadlines
Ability to understand and execute policies and procedures
Demonstrated successful track record of participation in completion of projects, both short-term and long-term.
Emerging leader skills
Demonstrated success of establishing and maintaining effective working relationships at the work group level.
Strong math skills
Analytical and detail-oriented
Working knowledge of Microsoft Office applications
Ability to learn and utilize enterprise resource tools as necessary
- Bachelor's degree or equivalent combination of education and experience
Typical Range of Experience
Typically has 4-6 years in a fast paced accounting environment with at least 2 years in a supervisory role
2+ years demonstrated experience in a lead or supervisory role
Home Warranty or accounting experience is strongly desired
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
First American invests in its employee's development and well-being, empowers them to provide superior customer service and encourages them to serve the communities where they live and work. First American is committed to diversity and inclusion. We are an equal opportunity employer. For more information about our Company and our dedication to putting People First, check out firstam.com/careers.
Inventory Control Invoice Analyst
Collaborates with third party cold storages to collect invoices
Review and analyze invoices submitted for payment, and reconcile any errors in a timely manner.
Maintain master sheet with third party rates
Compile monthly accrual report for company business units
Develops and runs reports and analysis related to Invoice Management
Responsible for not only compiling data, but also identifying opportunities, quantifying opportunities, and recommending improvements
Communicate findings in a clear and concise manner
Continuous implementation of process improvement as it relates to data analysis and value collection
Strong analytical skills
Ability to work on a proactive basis in a high-paced deadline oriented environment.
Excellent organizational skills required.
Must be focused, detailed oriented and have ability to multi task (numbers oriented).
Knowledge of SAP inventory related functionality a plus
Advanced Excel and Word skills
Excellent communication skills; oral and written required
Must be able to set goals and successfully meet deadlines
Document Control Clerk
Babcock and Wilcox Construction Co., LLC is seeking a Document Control Clerk for a jobsite in Dover Plains, NY. This position is a full time, project based, hourly position that operates in the field on a jobsite.
Utilizes the standard Electronic Document Management Systems (EDMS) to register, control, distribute, and transmit design documentation
Maintains access controls for the jobsite team to the EDMS
Coordinates the implementation of the procedures and ensures training records are current
Supports the development and implementation of an overall jobsite records management program
Maintains effective communications with other project team members, client, and administrative personnel to ensure quality, schedule, and budget
Processes jobsite generated records in EDMS
Prepares routine documents, using standard word processing, spreadsheets (monthly progress reporting), or other office software as needed to support work activities
Performs/assists in other general administrative (meeting coordination, etc.) or clerical activities as assigned by manager
Performs audits at subcontractor document control locations
Numbers and scans project generated documents into EDMS closely
Shipping/Receiving & Inventory Control Clerk On 1St Shift
To properly ensure for the day to day shipping/receiving activities.
- Meet pre-load time expectations to set up successful start-up for shifts to follow.
- All shipping/receiving administrative duties such as prepare documents for shipping, maintaining shipping records, data entry, an answering incoming calls.
- Review documentation for accuracy of deliveries are documented and followed up
- Receive material from vendors and enter data in computer count and record material to ensure accuracy
- Utilize label printer to prepare labels as required
- Return remaining product to proper location
- Count, bag and label per warehouse/customer requirements
- Package and prepare materials for shipment
- Utilize carrier and third party shipping system to ship product
- Perform timely cycle counts and inventory audits to support an accurate inventory management system
- Compose paperwork/correspondence, analyze, troubleshoot and reconcile inventory discrepancies meet established standards for quality and productivity, including but not limited to: on time delivery percentage and customer acceptance rates
- Responsible for all paperwork/logs and ensuring that flows to the proper channels.
- Maintain clean and orderly work area and ensure that all interfaces with the company are treated to a high level of customer service
- Perform clerical task such as photocopying, faxing, scanning and filling
- Prepare reports as require for internal monitoring purposes and research PO/BOL as needed.
- Utilize pallet jacks, drums dollys, drive forklifts, and/or other picker, when trained/certified
- Attend regular and impromptu departmental meeting and company trainings as required
- Obtain cross-training to assist in other warehouse functions as needed
- Follow the facility’s food safety and food quality programs to assure compliance and achieve desired results
- Follow safety regulations in all work processes promoting a safe and hazard free work environment
- Follow Good Manufacturing Practices (GMP’s)
- Assist Warehouse Manager/Supervisor as needed
- Communicate with shipping personnel
- Other duties as assigned
- High school diploma or equivalent
- Computer skills
- Must be able to perform basic mathematical skills.
- Must be able to read, write and comprehend basic instructions and processes of the job.
- Fork lift certification training and current forklift license is preferred.
- Organizational skills
- Must pay close attention to detail
- Must be able to perform duties at a pace that is consistent with the pace set by the Supervisor.
Inventory Management & Control Clerk
Primary responsibility will be to proactively manage all aspects of the inventory management and control function independently, effectively, accurately and in a timely manner on the assigned unit(s). Interacts favorably with all Materials Management, Clinical and Nursing personnel to achieve optimum cost savings, inventory flow, control and prevention of overstocking and excessive informal inventories. Will be responsible for cleaning any medical equipment that touches a patient. A personal commitment to treat all Health System customers with courtesy, dignity, respect and professionalism and adherence to the University Health System Commitment to Service Excellence behaviors and standards.
High school diploma or GED is required. A minimum of two years experience in supply operations plus inventory control background is preferred.
Familiarity with automated inventory systems is preferred. The ability to speak, read, write, and understand oral and written instructions, numbers, PAR levels and statistical data is essential.
Inventory Control Clerk (2Nd Shift 3P-11:30P)
AboutFedEx Supply Chain
FedExSupply Chain, a subsidiary of FedEx Corp. (NYSE: FDX), is a leader in thethird-party logistics industry offering a diverse service portfolio thatenables commerce for businesses. With a proven track record of innovation andoperational excellence, FedEx Supply Chain takes a consultative approach tooptimize logistics processes, implement innovative technology and drivecontinuous improvement. By leveraging best practices and the world-renownedFedEx network, FedEx Supply Chain delivers leading solutions that provideflexibility, enable scalability and improve cost-effectiveness for customers.Through more than 11,000 employees, 130 operations and 35 million square feetof warehouse space, FedEx Supply Chain manages nearly 150 million packages andprocesses 358 million returns each year. For more information, go tosupplychain.fedex.com.
Astrong FedEx brand consistently ranked among the world's most admired andtrusted employers.
Atop notch leadership team with the experience needed to grow and develop yourcareer.
Anopen mind for new ideas and creative methods.
Astrong compensation and benefits package, including health, vision, dental,401k with a strong match and much more!
TheInventory Control Clerk is responsible for maintaining accurate records ofinventory. The Inventory Control Clerkhandles all paperwork and procedures necessary to meet this goal. They verify all orders received and shippedand ensure that the orders are properly accounted for in the company's records. The Inventory Control Clerk accounts for alldefective or damaged products and follows with appropriate corrective action.
This position will beresponsible for…..
Maintain and updateinventory records. Create efficient andaccurate inventory management procedures. Perform all daily activities necessary to maintain effective inventorymanagement procedures. Reconcileinventories to book records and make adjustments when necessary. Coordinate the annual physical inventoryprocedures. In conjunction with the AssistantOperations Manager, implement a loss prevention program approved by CorporateLoss Prevention Team. Makerecommendations to the Assistant Operations Manager on programs to improve themanagement of inventory.
Plan and implement arecoup program to ensure all damaged/defective product(s) is accounted for andproperly handled by dumping, salvaging, or returning to stock. Maintain records to accurately track-recoupedproduct and return saleable product to stock. Supervise the inventory quality and accuracy assurance programs,including weekly and monthly reports.
Conduct as necessary,any search to locate products within the system. Adjust records when there arediscrepancies between actual product and records. Take steps to correct and prevent discrepancies.
Develop a program toaudit returns and move returned product to its proper location. When necessary, process proper documentationto generate a prompt credit transaction. Take appropriate action on product that is not in saleable condition.
Perform weekly cyclecounts and make system adjustments as necessary.
Develop a program tomaintain tight security over the inventory. Assure that only authorized personnel have access to inventoryrecords. Maintain accurate inventoryrecords to help facilitate shortage detection.
Develop all necessaryreports and documentation to facilitate accurate inventory counts includingrecords of all audits, counts, and adjustments. Complete and issue allnecessary records and reports including filing invoices and maintainingcustomer records in a timely and accurate fashion.
Communicate withcustomers regarding timing of physical inventories. Work with Customer Service Representatives,Supervisors, and Warehouse Supervisors to establish cut-off dates.
You might be a greatfit if….
High school diploma orequivalent required
One (1) year ofexperience involved in performing work in a warehouse that requires the use ofvarious warehouse practices
Knowledge of inventorymanagement procedures and general warehousing terminology and practices
Skills in mathematics,personal computers, and related applications are vital
Excellent verbal andwritten communication skills.
With orwithout accommodation:
Ability to followpolicies and procedures.
Ability to read, writeand interpret information.
Ability to add,subtract, multiply and divide.
Ability to use hands tofinger, handle, or feel.
Ability tosit/walk/stand for up to 10 hours per day.
Ability tointermittently crawl, squat, climb, twist, bend, stoop, push or pull.
Must possess visualacuity, i.e., close, distance, and color vision, depth perception and theability to adjust focus.
Ability to lift/carryitems less than 50 pounds.
ADA– FedExSupply Chain will make reasonable accommodations in compliance with the
Americans with Disabilities Act of 1990. Reasonableaccommodations are available for qualified individuals with disabilitiesthroughout the subsequent application process.
Fed Ex Supply Chain is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.
Job ID: 21728
Inventory Control Clerk (Park Mgm)
It is the primary responsibility of the Inventory Control Clerk to maintain accurate inventory count, prepare cost reports and data entry. All duties are to be performed in accordance with departmental and property policies, practices and procedures.
Create, maintain and update accurate records of all inventory transactions.
Assist in the timely manner of disbursement of warehouse inventory to proper departments.
Performs and documents inventory control operations in accordance with the guidelines established through quality control and department policies and procedures.
Operate various scanners.
Performs computer data entry using S/W Inventory/Purchasing System.
Able to work in a fast pace environment.
Practice courtesy in all dealings with co-workers and management.
Maintains work area in a clean and orderly condition.
Assists in preparing material for next business day.
Identify and resolve customer complaints and issues.
Performs other tasks or assignments as directed by I/C manager.
Continuously strives to upgrade skills and capabilities to be able to handle new assignments and responsibilities consistent with company needs.
Assists in preparing material and equipment for inventories.
Conduct required periodic physical inventories.
Be continuously alert to recognize new/additional work opportunities for the company and/or more efficient ways of accomplishing assigned tasks, and report to a cost accountants and or I/C manager.
Perform research in AP Remote Expense.
Input and maintain recipes in Stratton Warren.
Must be able to stand for a long period of time.
Must be able to perform an accurate count for Food and Beverage products.
Perform all other job related duties as requested.
At least 6 months of experience in shipping, receiving, and inventory control.
Excellent customer service skills.
Have interpersonal skills to deal effectively with all business contacts.
Professional appearance and demeanor.
Worked varied shifts, including weekends and holidays.
High school diploma or equivalent.
Working knowledge of Microsoft Office.
Able to effectively communicate in English, in both written and oral forms.
At least 1 year of Inventory Control experience, in a related environment.
Previous experience in Food and Beverage.
Working knowledge of Stratton Warren.
Previous experience working in a similar resort setting.
Accounts And Control Centralized Accounting Clerk
Class Definition Benefits Supplemental Questions
GENERAL STATEMENT OF DUTIES: To conduct pre-audit of documents and/or computer files received in a centralized office in connection with vendor invoices, payment requisitions, payroll vouchers, adjustment vouchers, employee reimbursement and travel vouchers, imprest reimbursement vouchers, state payrolls and pension payrolls in order to determine their accuracy, legality and compliance with federal regulations and state policies and procedures; and to do related work as required.
SUPERVISION RECEIVED: Works under the general supervision of a superior from whom assignments are received in outline form; work is reviewed for conformance with federal and state laws and rules, as well as department policies.
SUPERVISION EXERCISED: May supervise other staff assigned to assist.
Illustrative Examples of Work Performed:To conduct pre-audit of documents and/or computer files received in a centralized office in connection with vendor invoices, payment requisitions, payroll vouchers, adjustment vouchers, employee reimbursement and travel vouchers, imprest reimbursement vouchers, state payrolls and pension payrolls in order to determine their accuracy, legality and compliance with federal regulations and state policies and procedures.
To post invoices and other financial information to an integrated financial system after first determining the accuracy and appropriateness of data.
To update and maintain state payroll and pension data.
To process and post payments in an integrated financial system and prepare reconciliation reports.
To facilitate the processing of financial data, as needed.
To examine personnel and pension action forms, payroll vouchers and payroll deductions to determine accuracy and proper authorization, and ensure associated payments and deductions are made as authorized.
To correct erroneous payroll and pension payments, update computer files with such corrections and communicate with departments regarding corrections and the proper processing of payroll and pension forms.
To post invoices and other financial information to an integrated financial system after first determining the accuracy and appropriateness of the data.
To process and post payments in an integrated financial system and prepare reconciling reports,
To operate computer hardware and software in order to process invoices and payments through an integrated financial system, to update and maintain state payroll and pension data, and to utilize personal computer-based software (including spreadsheets) and data systems for analyzing various documents and records.
To assure the legality, accuracy, and propriety of department financial transactions by verifying their conformance to federal and state laws, personnel rules, contractual agreements, administrative regulations, and department policies and procedures.
To pre-audit and/or post audit various types of payments and/or reimbursements, including purchase card transactions.
To assist in the preparation of periodic and annual employer tax returns, calendar year-end wage and tax statements (W-2's), and duplicate and corrected year-end wage and tax statements (W-2's).
To review various business processes and practices used by department for effectiveness, economy, efficiency and compliance with federal and state laws, policies and procedures, as well as internal policies and procedures.
To provide instruction and advice to state employees and departments, and act as a liaison between the department, other state agencies and vendors.
To do related work as required.
Required Qualifications for Appointment:
KNOWLEDGES, SKILLS AND CAPACITIES: A working knowledge of the principles, practices and techniques involved in the operation of the post and pre-audit components of an accounts payable, finance system of a state agency or private business operation, or a payroll system for a large state department/agency, and the ability to apply such knowledge; a thorough knowledge of the preparation and processing of a variety of vendor, employee payments and reimbursements and/or the processing of a variety of regular and special payrolls; the ability to review, pre-audit and post various types of accounting/financial data; the ability to interpret and apply rules and regulations relating to the function of the payroll and accounts payable offices; the ability to determine the mathematical accuracy and propriety of payroll transactions; the ability to prepare clear and concise oral and written reports; a familiarity with spreadsheets, databases, and word processing computer software; the ability to establish and maintain effective working relationships with superiors, department sections and other state and private agencies, organizations and employees; the ability to maintain a current working knowledge of the latest requirements and developments in processing payment documents; and related capacities and abilities.
EDUCATION AND EXPERIENCE:
Education: Such as may have been gained through: graduation from high school, including or supplemented by courses in bookkeeping, accounting, or related subjects; and
Experience: Such as may have been gained through: employment in a responsible position with responsibility for the preparation and processing of financial transactions or payroll in a state agency or private business operation, or employment with responsibility for a specific accounts payable function or activity, or a specific payroll function or activity in a state agency or private business operation.
Or, any combination of education and experience that shall be substantially equivalent to the above education and experience.
Supplemental Information:Prior Accounts Payable experience. Must be adept at use of State's complex RIFANS ERP system and other software tools including Excel, Outlook and Word.
Data Control Inbound Clerk
The Data Control Inbound (DCI) Clerk screens and codes freight invoices according to the department and customers' procedures.
PRINCIPAL RESPONSIBILITIES AND DUTIES:
Serves as data control associate by:
Performing a manual review of all freight invoices to ensure they comply with the customers' and the department's procedures.
Applying codes to bills to expedite the entry of the data in the data entry department
Questioning discrepancies between the processing record and customer's reject reasons
Separating all bills which do not meet individual company and/or standard department procedures and rejecting accordingly.
Logically plans work day by understanding and following all priorities.
Maintains procedures by:
Reviewing, understanding, and complying with new or updated procedures.
Discarding old procedures and filing new ones on a daily basis.
Maintains the work area in order to present a neat and professional appearance at all times.
Works overtime as required to ensure timely completion of all accounts.
Performs hourly wrist and hand stretching exercises.
Other duties as assigned.
KNOWLEDGE AND MINIMUM REQUIREMENTS:
Ability to grasp and retain instructions.
High level of concentration.
High school diploma or equivalent required.
Please apply directly to this position via the "Apply" button. You will be required to create an account and provide your resume, contact information and other pertinent employment information. This process typically takes 20 minutes or less. Should we find that you meet the minimum requirement of the position, a member of our recruiting team will be in touch to start the interview process.
ABOUT OUR COMPANY:
Cass Information Systems is the nation's leading provider of payment and information services for Corporate America's freight, utility, waste and telecom expenses. We are a business-to-business solutions provider focused on invoice processing, payment, auditing and business intelligence services. We are strongly committed to providing consistently high-quality service to our customers and deeply committed to the welfare and professional growth of our staff.
Invoice - Accounts Receivable Clerk
A manufacturing company is seeking an Invoice Accounts Receivable Clerk for an immediate, full-time opportunity. Work hours are Monday through Friday, from 8 a.m. to 5 p.m.
Daily invoicing and monthly statement generation and mailing
Receive customer calls to resolve issues, answer questions, and receive payments
Review customer accounts to ensure payment trends are in line with credit terms
Collect on delinquent accounts
Work with sales staff to resolve customer issues
Must have 5 to 7 years prior invoicing and accounts receivable experience
Must have excellent customer service and telephone skills
Must be proficient in Microsoft Office
Must have strong written and verbal communication skills
Must have a solid work history with no attendance issues
Prior collection experience is a plus
This company offers benefits upon permanent hire.
For an immediate interview, please call or submit your resume to .
For over 30 years, Area Temps has been committed to providing Northeast Ohio companies with office staffing services, technical, skilled trades, industrial and professional staffing solutions. We measure our success by the thousands of people who have accepted permanent positions with our client companies, either through a direct hire or after successfully completing an initial temporary assignment.
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