Legal Assistant Job Description Sample
Universal Property & Casualty Insurance Company is seeking a Legal Assistant for our Litigation department
The following are the usual, basic and essential functions of the position. These functions are not to be construed as an exhaustive list of all responsibilities, duties and skills required.
Must be flexible with the ability to handle multiple projects simultaneously in a fast-paced litigation environment
Must be capable of performing a variety of administrative, secretarial and legal duties for associate general counsel
Understanding of legal terminology and local court/jurisdiction rules
Ability to prioritize and identify urgency as well as manage time and multitask effectively
Prepare and/or draft various legal documents such as pleadings, discovery, correspondence, etc.
Daily telephone contact with Plaintiff's counsel, outside counsel, courts, etc.
Review, manage and maintain daily calendar regarding upcoming court appearances, depositions, meetings, etc.
Timely complete required litigation and administrative tasks
Input and maintain documents and information into the company's case management system accurately and in a timely manner
Experience and Skills:
A minimum of 5 Years experience as a legal assistant required, or consistent high level performance
Experience in insurance defense litigation preferred
Highly proficient in MS Office
- Medical, dental and vision insurance (post 60-day probationary period)
- 401(k) Retirement Plan with a Company match up to 5% of your contribution and match are fully-vested (post 90-day probationary period)
- Paid vacation (post 90-day probationary period)
- Free health club membership
Universal Insurance Holdings, Inc. is an Equal Opportunity Employer. We consider the best qualified individuals available, without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, or membership in any other group protected by federal, state or local law.
By submitting your resume for this position, you understand and agree that Universal Insurance Holdings, Inc., may share your resume, as well as any other related personal information or documentation you provide, with its subsidiaries and affiliated companies for the purpose of considering you for other available positions.
Begin Your Rosewood Journey
We believe that life is made of many journeys: inspiration, wonderment, curiosity, or the simple joy of discovering something new every day. If you share the same sentiment, then this opportunity is for you!
Rosewood Hotel Group is looking for a Legal Assistant who will assist Senior Legal Counsel as well as the rest of the Legal Department in the maintenance and administration of departmental affairs, handle all correspondence and information flow between departments, outside service providers and internal guests. We are looking for a self-starter who is interested in hospitality and looking to develop and grow. You will receive one-on-one guidance and training from senior legal professionals and be a part of an exciting international hotel group at a time of unprecedented growth.
Maintenance of Legal Department files and contract management.
Processing Legal Department records and paperwork.
Providing administrative support to all members of the Legal Department.
Maintenance of corporate minute books and corporate legal entities
Light drafting of simple legal and corporate documents.
Tracking spending of and processing invoices received by the Legal Department.
Preparation of various reports, including expense reports, & making travel arrangements, as needed.
Detailed research with heavy internet sourcing.
Minimum of 2 years of law firm or in-house legal department experience (both a plus).
Significant experience using Microsoft Office products and internet research tools.
Ability to communicate effectively, verbally and in writing, with colleagues, senior management and third parties.
Ability to independently and proactively follow up and follow through on open items.
Ability to write and develop letters, reports, etc.
Experience with contract management database/software, e.g., Blueridge, a major plus.
About Rosewood Hotel Group
Rosewood Hotel Group, one of the world's fastest growing hotel companies, encompasses three brands. These include ultra-luxury Rosewood Hotels & Resorts® in North America, Caribbean/Atlantic, Europe and the Middle East; deluxe New World Hotels & Resorts in China and Southeast As
As a Legal Secretary, you will perform various legal secretarial and administrative duties including, but not limited to, word processing, maintaining departmental databases, handling telephone calls and coordinating materials for Board of Trustees meetings.
Performs word processing activities to create confidential, legal documents (i.e. contracts, b real estate leases, IRB matters, managed care contracts, etc.)
Assists in the preparation of guardianship papers, litigation papers for employee disputes and Board of Trustee materials
Communicates priorities to members of the Legal Affairs department in order to foster the smooth and responsive operation of department.
Sorts, opens and logs incoming mail. Notifies in-house counsel of all issues requiring immediate action. Makes copies, collates, and distributes information, as appropriate. Handles complex and confidential material on a regular basis.
Schedules and coordinates meetings, appointments, and conference calls for in-house counsel. Advises counsel of changes, as needed.
Maintains department files and records in accordance with established procedures and develops new procedures, as necessary.
Greets and receives visitors. Answers telephone calls, takes messages, and exercises initiative in directing and assisting callers.
Prepares monthly expense reports for in-house counsel.
Maintains supply inventory and prepares purchase requisitions and stationery orders for approval and transmission.
Designs, maintains and updates various departmental spreadsheets and databases.
Prepares and distributes meeting notices involving Board of Trustees, Executive Committee and Nominating Committee members.
Transcribes tape and meeting minutes for the Board of Trustees, the Executive Committee, and Nominating Committee.
Maintains department's legal expense spreadsheet, which is used as a basis for the preparation of financial reports.
Seeks appropriate approvals and processes legal invoices and bills for payment.
High School Diploma or equivalent, required. Some college coursework, preferred.
Minimum of three (3) years previous legal secretarial experience, required.
Working knowledge of PC applications (word processing), required.
Strong organizational skills, required.
Ability to communicate effectively.
At Harvest, we are in the business of improving people's lives. We bring our purpose to life by creating life-enhancing experiences in the communities we serve, navigating our business lines with excellence, and dedicating ourselves to shaping the future of cannabis as a leading healthcare solution. As a team that connects, enlightens, and empowers, Harvest is looking for leaders who are inspired by our vision and wish to grow with us as we continue our national expansion. If you too would like to improve people's lives, we'd like to learn more about you.
The Harvest Way is defined by our people. We are committed to our values and have created a culture of trust, but we also remember to have fun. Here are a few more reasons why Harvest is a great place to be:
Attractive insurance benefits and options
Paid time off
Professional development and workplace happiness initiatives
We believe in building a diverse team, and we strive to make our company a welcoming space where everyone can make an impact on Harvest's success. We encourage talented people from all backgrounds to join us.
DUTIES & RESPONSIBILITIES *
Harvest is seeking a Legal Assistant to provide valuable support to our in-house General Counsel and Assistant General Counsel in our fast-paced and rapidly expanding medical cannabis company. Our Legal Assistant will perform clerical functions requiring the highest accuracy and knowledge of legal formats, court rules, and procedures. This will be in addition to an expertise in legal and office software systems and a proven ability to prepare legal documents with minimal instruction. Other key duties include:
Perform all administrative duties for our Legal Department.
Prepare legal documents, contracts, briefs, motions, summonses, complaints and general correspondence.
Utilize document creation software and other legal reference software.
Interact with customers, shareholders, and business partners or participate in meetings discussing sensitive or confidential matters.
Prepare final legal papers and correspondence of legal nature from draft or dictated text.
Formats briefs, agreements and other legal documents.
File legal documents (e-filing skills are preferred)
Edit, proofread, and help in creating various correspondence including letters, emails, and legal documents.
File correspondence and legal documents in office filing system, open and close files, and maintain information on internal and external customer and business partners.
Perform clerical duties such as providing information to callers, taking dictation, composing and
Scan and submit invoices and expense reimbursements for legal team.
Arrange travel, appointments, conference calls, etc. for legal team.
Provide flexible administrative support to enhance productivity and exceed business needs of in-house legal team.
Provide support with faxes, copies, mailing, file organization, and preparation.
Administrative management and support to include calendar management, screening and directing phone calls, office supply ordering, overall organization and management of reception office and surrounding areas for legal team.
Any other administrative or related tasks as requested by management.
5-7+ years of experience as a Legal Assistant providing secretarial and administrative support in transactional law is required. Experience in litigation is a plus.
Independently perform a wide range of complex duties under general guidance with full proficiency in a broad range of activities related to the job.
Requires knowledge of legal terminology and standard formats and procedures.
Advanced proficiency using MS Office applications with excellent writing and editing skills.
Strong organizational skills and detail-oriented.
Basic bookkeeping and expense management skills are a plus.
Superior customer service skills and phone/email etiquette is required.
Must be able to manage multiple projects, set priorities, and meet deadlines in a fast-paced environment.
Participate in ongoing education and professional development opportunities.
Work collectively and respectfully with other team members.
Ability to manage high stress situations and to be flexible and adaptable when a situation requires it.
Throughout extended periods, must be capable of sitting, squatting, standing, kneeling, bending, or walking throughout the work day. Must be capable of sitting in front of a computer for extended periods of time.
At least 21 years of age and authorized to work in the US; proper employment documentation.
If necessary, ability to work 7 days per week and to be flexible with schedule.
Minimum High School Diploma or G.E.D equivalent is required.
The above requirements describe the general nature and level of work only. They are not an exhaustive list of all required responsibilities, duties, and skills. Other duties may be added, and this job description may be amended at any time. Required experience, training, or educational requirements shall be as indicated or as deemed acceptable by Harvest management.
Harvest is an Equal Employment Opportunity Employer. Applicants requiring reasonable accommodation and/or interview process should notify HR at HR@harvestinc.com.
We are currently seeking a Legal Assistant! The Legal Assistant will manage the legal contracting process and contracts database, analyze contract requests and proposals to determine consistency and facilitate Corporate Attorney's review. A primary responsibility of this position will be to prepare, negotiate, and serve as a Company point-person in dealing with third party contract clients and potential clients. In this role, you will be responsible for a wide range of support activities including general administrative support, attorney support for routine legal matters, preparation, negotiations and finalization of confidentiality agreements.
About the Role:
Administer and maintain key legal records, including contracts repository
Drive process improvements related to the company contracting system and other department processes
Support commercial contract workflows and processes in accordance with the company policies and systems
Obtain information from company requests, communicate pending contract activities with Corporate Attorney and other stakeholders, manages pending contracts and deadlines
Negotiate a range of commercial contracts within guidelines provided by counsel and finance on a variety of matters
Proactive follow up with internal clients, counsel, and external parties to ensure shortest cycle time for contract and legal reviews
Process fully executed contracts and agreements to include sending notification to the appropriate parties
Experience with business applications and electronic records management tools preferred
A minimum of an Associate's degree is required, a Bachelor's degree or legal assistant certification preferred
Contracts experience, including review, editing and negotiations with third party
Why Join Aldevron?
You want meaningful work. We are in a landmark moment in the history of life science, and Aldevron is at the center of it.
You want to plant your career in a growing company. We are growing fast. We have limitless opportunities for people who are ready to roll up their sleeves and jump in.
You are excited to learn every day. At Aldevron, no day is the same. Our team comes to work ready to learn and overcome new challenges with teamwork and a passion to make lives better.
Your talents, ideas, and passion are essential to our success. Join us today!
We are changing how health insurance works. We want to create a healthcare experience that's intuitive and puts people, not cost or workflows, first. We're using a consumer-focused and tech-driven approach to do so. This positions us uniquely in the space - and creates one of the biggest opportunities in healthcare.
We brought together leaders from top technology, healthcare and service companies to deliver on our promise and seize this opportunity. We all work side by side in a collaborative, energetic, and creative environment. The result: better people, better ideas, and better healthcare.
Oscar is seeking a smart, energetic, diligent and organized Legal Assistant/ Legal Operations Analyst to join the Legal Operations team. The Legal Assistant/ Legal Operations Analyst will be involved in the management and execution of corporate, strategic, and regulatory initiatives. In addition to working closely with Legal, the Legal Assistant/ Legal Operations Analyst will work with stakeholders across the company.
Duties and Responsibilities include:
Support Oscar's expansion efforts by playing a significant role in licensing application production process
Assist with corporate governance material and other corporate housekeeping matters, including preparation for board and committee meetings
Assist with managing stock option grants and other forms of stock-based compensation
Draft and prepare corporate documentation, including board and committee meeting agendas, meeting minutes, and shareholder/board consents
Assist Legal, Compliance, and Finance teams in compiling submission for corporate filing requirements, information requests and audits from state and federal regulators
Ensure that an accurate database of all legal documentation across the company is maintained and updated regularly
Manage the Legal team's internal workflow using JIRA software
Collaborate with Legal Operations team to support legal team initiatives
Bachelor's degree from an accredited university
Healthcare and/or regulatory experience, a plus
Highly organized and detailed oriented with strong work ethic, follow-through skills and overall good judgment
Excellent communication skills
Collaborative team player with simultaneous ability to work autonomously and manage competing demands and shifting priorities
Ability to manage competing demands, shifting priorities and interests of multiple stakeholders
Experience working in or for a tech or growth-stage company, a plus
At Oscar, being an Equal Opportunity Employer means more than upholding discrimination-free hiring practices. It means that we work to cultivate an environment where exceptional people can be their most authentic selves and find both belonging and support. We're on a mission to change healthcare -- an experience made whole by your unique background and perspectives.
Oscar applicants are considered solely based on their qualifications, without regard to applicant's disability or need for accommodation. Any Oscar applicant who requires reasonable accommodations during the application process should contact the Oscar Benefits Team (email@example.com) to make the need for an accommodation known.
Pay Transparency Policy: Oscar's Pay Transparency Policy ensures that you won't be discharged or discriminated against based on whether you've inquired about, discussed, or disclosed your pay. Read the full policy here.
The Legal Coordinator – Dispute Resolution assists in the coordination of the day to day activities of managed care and payer analytics, revenue excellence and dispute resolution within the legal department while maintaining upmost confidentiality.
Assist with the identification and tracking of revenue opportunities and dispute remedies.
Provide positive customer service while acting as a resource, answering questions and providing information about contracts and reimbursement issues to key stakeholders.
Perform managed care and payer analytics and provide detailed report to leadership.
Liaise between internal and external counsel as well as with outside vendors on all aspects of information gathering and discovery.
Provide contract review and prepare legal documents to include appropriate contract language and to be documented on various tracking logs.
Collaborate, coordinate, and communicate across departments and entities.
Perform routine legal project and legal research ensuring compliance with HIPAA
Prepare and coordinate documents
Special projects and performs other job-related duties as assigned.
Regular and reliable attendance required.
KNOWLEDGE AND SKILLS:
To perform this job successfully, an individual must be able to perform each essential responsibility satisfactorily. The requirements listed below are representative of the knowledge, skills and/or abilities required.
Computer Equipment and Software
Microsoft Windows Suite, legal hold software experience preferred.
Bachelor's degree from an accredited college or university preferred. Minimum three (3) years of related experience or equivalent combination of education and experience. Managed Care experience a plus. Paralegal experience a plus.
Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, decimals and percentages.
Ability to understand, read, write and speak English. Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures or governmental regulations. Ability to successfully write business and legal correspondence. Ability to effectively present information, respond to questions and professionally interact with managers, employees, clients, vendors and the general public.
Ability to recognize and define problems, collect data, establish facts, draw valid conclusions and correct errors. Ability to understand and interpret basic financial data. Ability to interpret a variety of instructions in a variety of forms and deal with abstract and concrete variables.
Must be able to work autonomously and independently with very little direction. Must be able to handle multiple, simultaneous tasks effectively and efficiently while maintaining a professional, courteous manner. Must be able to work well with others. Strong verbal and written communication skills required. Must be detail oriented and organized. High integrity, including maintenance of confidential information. Must be able to exercise good judgment and positively influence and lead others, including handling confrontations with poise and efficiency. Based on business need, the ability to work a flexible schedule, including some evenings and weekends as approved in advance.
Successful and growing Tallahassee office of the world’s largest Plaintiff’s trial firm is looking for a Legal Assistant to assist attorneys in our First Party Department. Candidates must be organized, dedicated and solution oriented.
Minimum two years experience as a legal secretary in a law firm environment. Knowledge of legal practices, terminology, docketing, e-filing and format for legal documents. Interpersonal skills necessary to communicate by e-mail, telephone, and in person to provide information with ordinary courtesy and tact in an environment with a diverse group of personalities and clients. Flexible and solution-oriented with the ability to work under pressure. Advanced skills in computer technology using Microsoft Office Suite.
LEGAL EXPERIENCE REQUIRED
The firm offers an excellent benefits package including medical, dental, and vision insurance, 401(k) plan, and paid holidays.
Help Duties Summary
Why work for the Federal Bureau of Prisons?You can have a meaningful career with an agency that truly values a diverse workforce. You will find a diverse workforce employed from entry level jobs to senior management positions. We protect public safety by ensuring federal offenders serve their sentences of imprisonment in facilities that are safe, humane, and provide reentry programming. Employees at correctional facilities perform correctional work regardless of their specific occupation
Learn more about this agency
What are the Major Duties of this Position?
Incumbent serves as a Legal Assistant with primary responsibility to include analysis of, response to, and monitoring of requests submitted under the Freedom of Information and Privacy Acts, Administrative Remedy Appeals, and claims submitted under the Federal Tort Claims Act, Civilian Employee Compensation and Bureau of Prisons Claims Acts (FTCA/CECA/BOPCA), and inmate property claims.
Incumbent receives service of legal documents, reviews for correct form and timeliness; annotates case files and suspense files to reflect due dates and notifies appropriate legal staff to ensure timely responses are made. Incumbent also performs a variety of administrative support duties, such as assembling information for various reports, briefings, conferences, designing and organizing filing systems, planning and arranging the maintenance and preparation of information needed for inter- or intra-office reports, making travel arrangements for legal staff, and completing Time and Attendance reports.
Along with all other correctional institution employees, incumbent is charged with responsibility for maintaining security of the institution. The staffs correctional responsibilities precede all others required by this position and are performed on a regular and recurring basis.
Occasional travel - Travel may be required for training.
Job family (Series)
0986 Legal Assistance
Help Requirements Conditions of Employment
U.S. Citizenship is Required.
See Special Conditions of Employment Section.
The Career Transition Assistance Plan (CTAP) provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP eligibility, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility; 2) you apply under the instructions in this announcement; and 3) you are found well qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and score 85 or better on established ranking criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is at: Click Here
How Do I Qualify for this Position?
To be considered for the position, you must meet the following qualification requirements:
GL-07 and GL-08: As a general rule, education is not creditable above GL-05 for most positions covered by this standard; however, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position.
NOTE: If you are using education to qualify, transcripts MUST be uploaded and electronically transferred from USAJOBS at the time you apply and MUST include identifying information to include School Name, Student Name, Degree and Date Awarded (if applicable). The education MUST be from an institution accredited by an accrediting agency recognized by the U.S. Department of Education. For a list of schools that meet this criteria, Click Here. Transcripts MUST be received by the Consolidated Staffing Unit by the closing date of the vacancy announcement. (If you are selected for this position, you will be required to provide an OFFICIAL transcript prior to your first day on duty.)
For information regarding foreign education requirements, please see Foreign Diploma and Credit Recognition at the U.S. Department of Education website: Recognition of ForeignQualifications
You must have at least one year of specialized experience equivalent in difficulty and complexity to the next lower grade level in federal service. To be creditable, this experience must have equipped the applicant with the particular qualifications to perform successfully the duties of the position, and must typically be in or related to the position to be filled.
Some examples of this qualifying experience are:
Experience in receiving and processing legal instruments, to include checking for correct form, timeliness,policy compliance, establishing and tracking suspense dates, and determining what actions are necessary.
Experience in researching and gathering legal information and documentation from files and records, policies, regulations and statutes, witness interviews, databases, and/or other sources.
Experience in recognizing issues that must be dealt with timely, promptly, discreetly, sensitively, and confidentially.
Experience with specialized legal terminology on citations related to the policies and statutes regarding administrative remedies, tort claims, and release for information requests, including understanding and recognition of their significance.
Experience distinguishing between a variety of legal instruments including petitions and complaints, Habeas, Bivens, Tort, Mandamus and various injunctive relief requests, requests for production, interrogatories, and requests for admissions.
Experience reviewing and/or drafting responses to Freedom of Information and Privacy Act requests, Administrative Remedies, and Tort Claims, proofreading for content, accuracy, policy compliance, typographical and grammatical errors, etc.
Credit will be given for paid and unpaid experience. To receive proper credit, you must show the actual time (such as the number of hours worked per week) spent in activities.
Your eligibility for consideration will be based on your responses to the questions in the application.
McDonald's is proud to be one of the most recognized brands in the world, with restaurants in over 100 countries and billions of customers served each year. As the global leader in the food service industry, we have a legacy of innovation and hard work that continues to drive us. Today, we are growing with velocity and are focused on modernizing our experiences, not to make a different McDonald's but to build a better McDonald's.
We are a people business just as much as we are a restaurant business. We strive to be the most inclusive brand on the planet by building diverse teams who create delicious, feel good moments that are easy for everyone to enjoy. Joining McDonald's means thinking big on a daily basis and preparing for a career that can have impact around the world.
We are dedicated to using our scale for good: good for people, our industry and the planet. From bold recycling initiatives and sustainable sourcing efforts to our partnership with Ronald McDonald House Charities, we see every day as a chance to have a genuine impact on our customers, our people and our partners.
Our new, state-of-the art headquarters is located in the booming West Loop area in the heart of downtown Chicago. It is set up to be a global hub that fosters innovation: take a class at Hamburger University, sample future menu items in our Test Kitchen, and utilize the latest technology to stay in touch with your team around the globe. With monthly organized events, massive outdoor spaces, an 8000 square foot gym, and an onsite McDonald's serving international favorites, our office helps us connect with each other like never before. Needless to say, you'll be lovin' it here!
McDonald's Asset Management Team is comprised of lawyers, paralegals, and legal assistants who provide legal services relating to the leased real estate portfolio in the U.S. and the administration system of the real estate
portfolio (Data Management). The Legal Assistant performs administrative duties to support the legal functions associated with the work of the Asset Management Team
Receives, opens, sorts, scans and delivers daily incoming mail.
Processes invoices and obtains appropriate authorization for payment, as well as assists with
management of team's budget.
Sends correspondence and e-mail messages to customers and clients.
Drafts, proofs, copies, and distributes correspondence/legal documents.
Receives, organizes, scans and distributes incoming documents for principals.
Drafts letters and responses to handle routine correspondence.
Establishes, organizes and maintains electronic files, records and electronic data banks.
Makes flight, hotel, and other travel arrangements for principals as well as processes expense reports.
Ability to work in team environment as well as the ability to work independently in solving daily obstacles.
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