Legal Assistant Job Description Sample
Universal Property & Casualty Insurance Company is seeking a Legal Assistant for our Litigation department
The following are the usual, basic and essential functions of the position. These functions are not to be construed as an exhaustive list of all responsibilities, duties and skills required.
Must be flexible with the ability to handle multiple projects simultaneously in a fast-paced litigation environment
Must be capable of performing a variety of administrative, secretarial and legal duties for associate general counsel
Understanding of legal terminology and local court/jurisdiction rules
Ability to prioritize and identify urgency as well as manage time and multitask effectively
Prepare and/or draft various legal documents such as pleadings, discovery, correspondence, etc.
Daily telephone contact with Plaintiff's counsel, outside counsel, courts, etc.
Review, manage and maintain daily calendar regarding upcoming court appearances, depositions, meetings, etc.
Timely complete required litigation and administrative tasks
Input and maintain documents and information into the company's case management system accurately and in a timely manner
Experience and Skills:
A minimum of 5 Years experience as a legal assistant required, or consistent high level performance
Experience in insurance defense litigation preferred
Highly proficient in MS Office
- Medical, dental and vision insurance (post 60-day probationary period)
- 401(k) Retirement Plan with a Company match up to 5% of your contribution and match are fully-vested (post 90-day probationary period)
- Paid vacation (post 90-day probationary period)
- Free health club membership
Universal Insurance Holdings, Inc. is an Equal Opportunity Employer. We consider the best qualified individuals available, without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, or membership in any other group protected by federal, state or local law.
By submitting your resume for this position, you understand and agree that Universal Insurance Holdings, Inc., may share your resume, as well as any other related personal information or documentation you provide, with its subsidiaries and affiliated companies for the purpose of considering you for other available positions.
MCM will focus on our US business with operations in India, Costa Rica, and 35 US Sites. Here at MCM we are powered by a shared belief that exceptional people achieve more together. We are natural, instinctive and inclusive innovators.
We achieve the best outcomes through a diversity of ideas, a collaborative spirit and a passion for attaining breakthrough results. Every moment is an opportunity to make a difference: to a consumer, to a colleague, to the wider company. We think ’what’s in it for all?’, never ‘what’s in it for me?’. We aim for the exceptional and aspire to achieve more in every moment.
We know that by creating great moments for others, we provide better career opportunities and better lives for ourselves. The Role: The Legal Assistant provides support and assistance to the Internal Legal Collections group with various administrative and reporting tasks while maintaining a strong attention to detail.
This position requires adherence to complex process requirements and directions. The Legal Assistant will be responsible for using their knowledge and skills to assist by properly forwarding documents to staff counsel for review. Responsibilities Include:
Noting accounts E-filing documents with the court Preparing Legal documents Managing e-mail inboxes Assisting with calendar management Miscellaneous other clerical duties
1-3 years in a high volume administrative or legal specialist position Intermediate knowledge of MS Office Suite programs, particularly Excel and Outlook The ability to quickly learn new systems and adapt to process changes Strong written and verbal communication skills Detailed oriented, organized, volume practice and takes initiative is a plus The ability to work with people across all levels and areas of expertise Knowledge of state or federal e-filing systems is a plus Experience in a creditor’s law firm and knowledge of legal pleadings is a plus A Positive attitude and professional team player spirit Education: Required: High School Diploma, some college preferred Language: Required: English Experience:
Required: 1 - 2 years customer service or clerical experience. Experience with MS Office. Good communication skills, Data Entry.
Preferred: 2+ years work experience in financial services related field. System querying skills. Proficiency with MS Office (particularly Excel). Applicants must be currently authorized to work in the United States on a full-time basis. Position TitleLegal Assistant LocationNJ - Newark CategoryLegal Position StatusFull time
Are you interested in a career in Banking or Law? We're looking for a self-starter who wants to grow with us. This is a Full-Time position, with a work schedule that is Monday-Friday, 8:00 a.m. -- 5:00 p.m. Responsibilities include providing legal, operational and technical support to the Bankruptcy Group Manager/In-House Counsel, Customer Resolution Management Team and Bankruptcy Customer Assistance Team. This position includes the following assignment that are routine to moderately complex in nature:
Coordinate with various departments to provide responses to customer complaints and consumer legal actions.
Maintain court docket and court deadlines on bankruptcy and litigation matters.
Coordinate hearing and witness coverage.
Research, analyze and summarize facts that transpire on various accounts or affect customers regarding matters the Customer Resolution Management Team and the Bankruptcy Customer Assistance Team are working.
Review and provide analysis of consumer bankruptcy documents filed in Chapter 7, 11, 12 and 13 cases to determine how the bank is impacted.
Review and provide analysis of consumer litigation matters to determine how the bank is impacted.
Researching various regulations and case law to assist with updating applicable procedures.
Assist with writing and updating various procedures on a regular basis.
Prepare documents to be filed electronically with the bankruptcy court.
With oversight, coordinate the resolution of motions and objections before the bankruptcy court prior to scheduling hearings.
Handle telephone and email inquiries from various departments within the bank as well as from opposing counsel, courts, trustees and customers, which requires learning basic knowledge of multiple products, processes and systems including Mortgage, Personal Credit Lines, Loan, Lease, Credit Card, DDA, Real Property, Foreclosure, Repossessions, Litigation, Fraud, Commercial, Home Savers (Loss Mitigation) and Probate.
Review and process electronic and paper mail from the various courts.
Manage multiple department emails by researching, responding to and resolving a variety of issues and requests that are somewhat routine with solutions based on past practices and current guidelines.
Provide support and answering of routine questions from Bankruptcy and Litigation Specialists.
Complete work within set expectations and service levels.
Assist with training on relevant industry trends and current matters.
Assist with providing quality review of procedures and processes as well as analyzing and summarizing results of such review.
- Associates Degree
- 1 or more years in a high volume industry working on and resolving complex tasks.
Bachelor's Degree is preferred
Background in federal practice
Formal paralegal training
Excellent in customer service, highly motivated, focused, and goal oriented.
Ability to research.
Excellent written and verbal (face-to-face and phone) communication skills including professional grammar and demeanor. Writing samples may be requested.
Strong organizational skills with attention to detail, planning and follow-up
Proficiency in Microsoft Office Products
Ability to multi-task
Meticulous Record Keeping Skills
Ability to work independently and display strong decision making abilities
We endeavor to make this site accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact us at HuntingtonCareers@Huntington.com.
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Huntington does not accept solicitation from Third Party Recruiters for any position.
Perdue Brandon Fielder Collins and Mott LLP (PBFCM) has an immediate opening for a Legal Assistant in our Conroe office.
PBFCM has been in business since 1970. We represent more than 2000 governmental entities in Texas school districts, cities, counties, hospital districts, appraisal districts, and special districts. We have grown steadily every year. We currently have 12 offices across Texas with over 50 attorneys and more than 400 employees. Founded on the principles of honesty and ethical conduct our success is due to our refusal to deviate from these core values.
This is a full time position with great benefits including medical, dental, vision and a generous PTO policy. PBFCM offers a professional, yet casual environment. We are a law firm committed to quality and integrity. This position is a great way to get started in the legal field and learn valuable skills.
Essential Job Functions:
Provide litigation support to the department and attorneys as needed in the collaborative efforts to move cases forward
Prepare and e-file litigation documents with various courts
Prepare various outgoing letters
Maintain documents within document storage software
Receive and make phone calls daily from and to clients, constables, court personnel, taxpayers, and others
Correspond daily via email with clients, constables, court personnel, taxpayers, and others
Maintain and update databases including e-cabinet system and firm's custom case management system
Follow up regularly on pending and existing cases
Track correspondence sent, received or requiring further action in case management system
Meet daily and weekly deadlines related to the many aspects of the litigation process including the collection of amounts owed on cases
Pick up documents and evidence from tax office and other locations
Additional clerical or administrative duties, as needed or assigned
At least one (1) year experience in an office setting
Experience working in a collection law firm (Preferred)
Three (3) years of professional work experience (Preferred)
Have previous experience in a law office, with a general understanding of the litigation process (Preferred)
Previous experience or working knowledge of Texas E-Filing procedures, Skip-tracing techniques and/or utilization of E-Cabinet systems (Preferred)
- Minimum of high school diploma (or equivalent) required; Bachelor's degree or in the process of obtaining a bachelor's degree is preferred
Strong oral and written communication skills
Proficiency in Microsoft Office, specifically Word, Excel and Outlook
Ability to meet deadlines, work under pressure and prioritize tasks
Strict attention to detail
Ability to work independently
Strong proficiency at multi-tasking
Punctuality and dependability
Excellent critical thinking skills
Superior computer skills and knowledge
Established Customer Service skills
Proactive work ethic
Fluency in Spanish
This position involves:
Sitting at a computer most of the day
On the job training
Performance assessment within the first 60 days of employment
Annual performance reviews
Reporting to department supervisor and litigation manager
- While performing the duties of this job, the employee is regularly required to walk, sit, speak and hear. The employee is required to stand, use hand to finger, handle, or feel; reach with hands and arms, the employee may be required, on occasion, to stoop, kneel, or crouch. Specific vision abilities required by this job include close vision, peripheral vision, depth perception and ability to adjust focus. Employee may be required to travel by air or car.
If you have an interest in this opportunity, please apply via our web site at: www.PBFCM.com
Performs various legal secretarial and administrative duties including, but not limited to, word processing, maintaining departmental databases, handling telephone calls and coordinating materials for Board of Trustees meetings.
Performs word processing activities to create confidential, legal documents (i.e. contracts, b real estate leases, IRB matters, managed care contracts, etc.)
Assists in the preparation of guardianship papers, litigation papers for employee disputes and Board of Trustee materials
Communicates priorities to members of the Legal Affairs department in order to foster the smooth and responsive operation of department.
Sorts, opens and logs incoming mail. Notifies in-house counsel of all issues requiring immediate action. Makes copies, collates, and distributes information, as appropriate. Handles complex and confidential material on a regular basis.
Schedules and coordinates meetings, appointments, and conference calls for in-house counsel. Advises counsel of changes, as needed.
Maintains department files and records in accordance with established procedures and develops new procedures, as necessary.
Greets and receives visitors. Answers telephone calls, takes messages, and exercises initiative in directing and assisting callers.
Prepares monthly expense reports for in-house counsel.
Maintains supply inventory and prepares purchase requisitions and stationery orders for approval and transmission.
Designs, maintains and updates various departmental spreadsheets and databases.
Prepares and distributes meeting notices involving Board of Trustees, Executive Committee and Nominating Committee members.
Transcribes tape and meeting minutes for the Board of Trustees, the Executive Committee, and Nominating Committee.
Maintains department's legal expense spreadsheet, which is used as a basis for the preparation of financial reports.
Seeks appropriate approvals and processes legal invoices and bills for payment.
Performs related duties, as required.
ADA Essential Functions
High School Diploma or equivalent, required. Some college coursework, preferred.
Minimum of three (3) years previous legal secretarial experience, required.
Working knowledge of PC applications (word processing), required.
Strong organizational skills, required.
Ability to communicate effectively.
Position Description Benefits Supplemental Questions
Seattle Office of Hearing Examiner is seeking a positive and organized individual to join our team as a Legal Assistant. This position performs a full range of administrative tasks in support of the Hearing Examiner and Deputy Hearing Examiner.
The Office of Hearing Examiner is a small independent office of the City that conducts fair and impartial administrative hearings, authorized by Seattle Municipal Code, and is Seattle's forum for reviewing whether the law has been correctly applied in agency decisions. Hearing Examiner decisions can have a substantial impact on applicants and others concerned about or affected by City agency decisions and recommendations. You will be responsible for providing comprehensive support to the examiners during hearings, ensuring the accuracy of the hearing record in each case, drafting case-related documents, processing appeals, maintaining case files, and providing information and assistance to the public, appellants, claimants, attorneys, city departments, and others.
Listed below is an overview of the kinds of work you will do in this role:
Accepting documents and maintaining case files
Drafting, proofreading, editing, and distributing documents
Scheduling and tracking case calendar
Staffing appeal hearings
Performing post-hearing duties
Providing information and e-filing technical assistance to the public
Serving as primary back up to the Administrative Specialist
To be successful, you will have a strong foundation in:
Written and oral communication skills
Conflict resolution and interpersonal skills, including the ability to communicate professionally with diverse populations and handle difficult interactions tactfully
Time management skills, including the ability to be a self-starter and handle multiple tasks with ease and accuracy despite interruptions and minimal supervision
Ability to understand and anticipate office needs and work to achieve desired outcomes
Knowledge and proficiency with Microsoft Office applications, including MS Word, Excel, and Outlook
Punctuality and regular attendance which is an essential function of the position, due to the small size of the office and the responsibilities of the position.
Requires two years of post-secondary course work in legal secretarial or business skills, and one year of legal support work demonstrating familiarity with legal terminology, procedures, and documents (or a combination of education, training and/or experience which provides evidence of the ability to perform the work of the position).
Additional Information: To be considered for this job, please complete the application fully and attach:
- A Cover Letter describing how your qualifications and experience meet those required for the position
- A PDF Resume
Questions? Please contact Bonita Roznos at firstname.lastname@example.org.
This hiring process involves a background check of conviction and arrest records in compliance with Seattle's Fair Change Employment Ordinance, SMC 14.17, verification of credentials, and a reference check. Applicants will be provided an opportunity to explain or correct background information.
Who may apply: This position is open to all qualified candidates that meet the minimum qualifications. The City of Seattle values diverse perspectives and life experiences. Applicants will be considered regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, sexual orientation, or gender identity. The City encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQIA, people with disabilities, veterans, and those with diverse life experiences.
Want to know more about the Office of Hearing Examiner? Check out our web page: http://www.seattle.gov/examiner
Milton Hershey School (MHS) is seeking a Legal Assistant to provide the School's Office of General Counsel with administrative and support on legal matters. This position will play a key role in the effective and efficient operations of a 10 person team. Responsibilities include:
Managing litigation and other legal matter files. Includes assisting in the preparation and management of case files from opening to closing.
Assisting in the preparation of legal documents.
Records and data collection and record management. Includes coordinating document location via the departmental indexing system and records management systems (including tickler systems).
Preparing reports, memos and other written communication.
Managing multiple calendars and coordinating meetings.
Extensive phone interactions as well as face-to-face meetings.
Taking meeting minutes.
Office administration duties including external counsel contracting and invoicing, HRIS processing, etc.
Providing general clerical and administrative office assistance within the department.
Other duties as needed.
Associates degree in Legal Studies. Paralegal certification a plus.
At least 5 years' experience supporting various legal practices, including litigation. Prefer experience both within a law firm and an in house counsel office.
Demonstrated depth of knowledge of legal terminology and processes.
Proficient with Microsoft word, Excel, Outlook, and Powerpoint. Proficient with the utilization of databases, internet and case management and records management systems. Experience with Peoplesoft a plus.
Exceptional verbal and written communication skills, particularly with regards to creating impeccable documentation.
Strong organizational skills including the ability to multi-task, manage multiple calendars, project management, etc to ensure smooth operations within the department.
Effective in a dynamic and fast-paced work environment.
Must be effective in a team based work environment and have exceptional skills in collaboration.
Exceptional interpersonal skills including ability to interface well throughout the organization including executive level interactions and with external stakeholders.
Able to effectively self-manage, including pro-actively identifying priorities and problem-solving.
Demonstrated ability to apply sound judgment, high degree of discretion and confidentiality.
Candidates should demonstrate a high degree of integrity as all MHS staff are considered role models for MHS students.
Candidates should be willing to actively engage with students.
Flexible to work evenings and weekends as needed is required.
Court: Federal Public Defender's Office for the Central District of California City, State:
Los Angeles, CA Court Website: https://www.fpdcdca.org/ Permanent Position: Permanent Minimum Salary: $0 Maximum Salary: $0 Closing Date: 08/07/2019 Position Description
The Federal Public Defender's Office for the Central District of California is accepting applications for a full-time legal assistant position stationed in Los Angeles, CA. The Federal Public Defender's office is committed to the pursuit of justice by aggressively advocating in federal court for the constitutional rights and inherent dignity of individuals who are charged with federal crimes and cannot afford their own lawyer.
Job Duties: Legal assistants provide a full range of executive-level secretarial and clerical support services to attorneys on trial, appellate, and non-capital habeas cases.
General areas of responsibility include filing of court documents electronically; preparing and editing draft pleadings, reports, and correspondence; maintaining attorney's calendar; accurately maintaining up-to-date case files; composing correspondence; screening telephone calls; and processing mail, as needed. The legal assistant will be assigned to three or four attorneys and will be required to assist with overflow coverage when needed.
All applicants must have graduated from an accredited school with a bachelor's degree and at least one-year specialized experience performing progressively responsible duties as a legal assistant. Extensive relevant experience may substitute a bachelor's degree.
The ideal candidate will have comprehensive knowledge of legal secretarial principles, practices, methods, and techniques; an understanding of district and circuit court rules, protocols, policies, and precedents; and knowledge of legal terminology and Blue Book citation format. A high level of computer literacy is required, and applicants must be able to organize work and set priorities to meet critical deadlines. The ability to speak, read, and write in Spanish is preferred, but not required.
A background investigation is required as a condition of employment. Applicants must be United States citizens or permanent residents seeking citizenship as described here: https://www.uscourts.gov/careers/search-judiciary-jobs/citizenship-requirements-employment-judiciary.
Selection Criteria: Successful applicants demonstrate an interest in social justice, civil rights, or indigent defense; must have excellent oral and written communication and interpersonal skills; have strong organizational and analytical skills; be able to work independently and take initiative; and work well in teams.
This is a full-time, at-will position. Salary is commensurate with qualifications and experience and is subject to direct deposit.
Benefits include health and life insurance, retirement, and a Thrift Savings Plan. For more information on benefits, see http://www.uscourts.gov/careers/benefits.
How To Apply
Apply by emailing a letter of interest, résumé, and three references in a single PDF document to Hilary Potashner, Federal Public Defender, at email@example.com with the subject line: LEGAL ASSISTANT APPLICATION.
We will accept applications on a rolling basis until all positions are filled. The Federal Public Defender's Office may fill current and future positions from this vacancy announcement. Please, no phone calls.
The Federal Public Defender's Office for the Central District of California is an Equal Opportunity Employer. All applicants, regardless of race, ethnicity, national origin, gender identity, sexual orientation, religion, disability, or age, are encouraged to apply.
The Legal Assistant will provide direct support to a team of 3-5 senior transactional attorneys. He/she must have experience working in a fast-paced, deadline driven environment, be organized, display excellent communication and people skills and maturity in handling business and confidential situations and be detail-oriented. He/she will perform extensive editing, redlining and proofreading of corporate documents; produce standard and confidential correspondence; schedule meetings; and produce expense reports for the team; provide phone coverage including taking messages, handling routine requests and forwarding calls; organize and maintain legal files; organize and prioritize daily workload; and sort and distribute mail. Must be able to work independently and be willing to perform other administrative duties as required.
Here's what you'll do:
Manage multiple projects in a fast paced environment and able to prioritize projects
Edit, proofread, redline contracts, letters and other documents
Operate and manage office machines/equipment such as: PC, Printer, Scanner, Photocopier and Fax
Produce standard and confidential correspondence
Compile special reports and perform administrative duties as required
Communicate with executive, administrative and management personnel to gather or convey relevant information
Organize and maintain confidential files and records
Create and maintain any necessary database and files
Screen incoming calls and correspondence and respond independently when possible
Arrange and track all FedEx and courier needs
Work effectively with internal and external clients
Plan and organize work and develop procedures to meet requirements
Consistently meet deadlines with minimal supervision
Interact with government officials
Here's what you'll bring to the table:
Requires a minimum of 5+ years experience in a law firm or in-house with a strong contract background
Superior organizational and oral and written communication skills
Highly organized with strong attention to detail
Intermediate knowledge of Microsoft Office specifically including: Outlook, Word and Excel. PowerPoint and Visio (helpful).
OTHER SKILLS AND ABILITIES:
Requires a high degree of tact, initiative, accuracy, judgment and superior interpersonal skills, a thorough understanding of business and legal practices and procedures
A polished individual who likes a challenge and can contribute their talents to our team environment
Professional appearance and positive attitude
Here's what we'll bring to the table:
Competitive benefits package including Medical (including 24/7 online access to a physician), Vision, Dental, and 401k with match eligibility.
Subsidized gym membership.
Onsite subsidized high end cafe offering farm to table meals and snacks.
Free onsite yoga classes and other wellness-focused activities.
Wonderful Giving (www.wonderfulgiving.com) -- allowing you to donate company money to a cause of your choice.
Free tobacco cessation programs.
Work life integration.
All the FIJI Water and Wonderful snacks you may want in the office.
Discounted tickets to various LA attractions.
We are bicycle-friendly, with newly installed bicycle racks available to all LA-based employees.
Headquartered in Los Angeles, The Wonderful Company is a privately held $4 billion global company dedicated to harvesting health and happiness around the world through its iconic consumer brands. The company's 9,000 employees worldwide are committed to bringing consumers everywhere the freshest, most wholesome pistachios, almonds, citrus and pomegranates; bottling the finest water and wines; and creating colorful bouquets that are sure to touch the heart. This commitment is reflected in the company's market share: Wonderful Pistachios® is America's No. 1 tree nut brand and America's fastest-growing snack; Wonderful® Halos® is the No. 1 mandarin orange in America; POM Wonderful® is the No. 1 100% pomegranate brand in America; FIJI® Water is America's No. 1 premium imported bottled water brand; JUSTIN® Wine has the No. 1 Cabernet Sauvignon in California; and Teleflora® is the world's leading floral delivery service. A 2016 Nielsen study evaluating the familiarity, quality, and momentum of more than 2,500 leading brands revealed that Wonderful Company products dominated the top 10 lists of consumers across all generations, more than any other consumer goods company.
The Wonderful Company's connection to consumers has health at its heart and giving back in its DNA. The company has a longstanding commitment to corporate social responsibility, including more than $200 million invested in environmental technologies and sustainability research, $50 million in charitable giving and education initiatives every year, $100 million toward the construction of two charter school campuses in California's Central Valley, and innovative health and wellness programs, including two new, free primary care clinics for employees and their dependents.
To learn more about The Wonderful Company, its products and its core values, visit www.wonderful.com, or follow us on Facebook, Twitter and Instagram.
The Wonderful Company is an Equal Opportunity Employer and with opportunities for advancement. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories.
Successful and growing Jacksonville office of the world’s largest Plaintiff’s trial firm is looking for a Legal Assistant to assist attorneys with Consumer Litigation. Candidates must be organized, dedicated and solution oriented.
Minimum two years experience as a legal secretary in a law firm environment. Knowledge of legal practices, terminology, docketing, e-filing and format for legal documents. Experience assisting with litigation cases is preferable. Experience with consumer claims, breach of warranty cases, and/or lemon law claims is a plus. Interpersonal skills necessary to communicate by e-mail, telephone, and in person to provide information with ordinary courtesy and tact in an environment with a diverse group of personalities and clients. Flexible and solution-oriented with the ability to work under pressure. Advanced skills in computer technology using Microsoft Office Suite.
LEGAL EXPERIENCE REQUIRED
The firm offers an excellent benefits package including medical, dental, and vision insurance, 401(k) plan, and paid holidays.
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