Legal Secretary Job Description Sample
At its founding in 1968, Nashville-based HCA was one of the nation's first hospital companies. Today, one of the nation's leading providers of healthcare services, HCA is comprised of locally-managed facilities that include more than 250 hospitals and freestanding surgery centers in 20 states and the United Kingdom, employing approximately 230,000 people. Approximately four to five percent of all inpatient care delivered in the country today is provided by HCA facilities resulting in more than 26M patient encounters each year. HCA is committed to the care and improvement of human life and strives to deliver high quality, cost effective healthcare in the communities we serve. Building on the foundation provided by our Mission & Values, HCA puts patients first and works to constantly improve the care we provide by implementing measures that support our caregivers, help ensure patient safety and provide the highest possible quality.
Ranked 63 in Fortune 500
Competitive Fortune 100, industry matched salaries and yearly merit increase
Computerworld Top 50 Best Places to Work in IT annually since 2009
Named one of the "World's Most Ethical Companies" annually since 2010
106 HCA hospitals are on The Joint Commission's list of top performers on key quality measures.
This person works with attorneys and paralegals in handling legal matters relating to HCA's acquisitions, divestitures and other strategic transactions.
Makes and receives phone calls
Coordinates scheduling of meetings and conference calls
Maintains files in an organized manner
Enters information into HCA Development's transaction management application
Makes travel reservations and prepares expense reports
Provides other day-to-day administrative services.
3 years of experience is needed for a successful candidate.
College graduate preferred.
Proficient in Word, Outlook, Excel, and PowerPoint
Minimum QualificationsHigh school diploma or G.E.D. PLUS:
Three (3) years of clerical work experience, at least six (6) months of which must have involved word processing legal documents such as contracts, deeds, leases, briefs, legal memoranda, affidavits, motions, and pleadings.
General DescriptionThis is an entry level secretarial position in a municipal law department requiring the knowledge of common legal terms and strong clerical skills in the preparation of legal documents. Incumbents work independently and are responsible for organizing a large work load, setting priorities, and producing accurate work.
The work is performed under the general supervision of attorneys and other professional staff. Supervision of others is not a responsibility of this class. Does related work as required.
Typical Work ActivitiesProduces a variety of confidential and technical material including contracts, deeds, leases, briefs, memoranda, affidavits, motions, pleadings, letters, forms and memos, using a personal computer;
Takes follow-up action on behalf of attorneys for routine, well-defined business;
Screens telephone calls and visitors and handles routine problems and requests from internal and
Maintains a current familiarity with the content of files and of the nature of various cases and
strategies being employed in these cases;
Composes simple correspondence within well-defined guidelines or under the direction of
professional staff, such as requests for information, meeting notices, and confirming letters;
Compiles and organizes data from public records and other sources in areas such as litigation,
claims and real estate;
Schedules appointments and meetings and maintains appointment calendar on personal computer for
Arranges for stenographers, court reporters and witnesses to be present at hearings, depositions, and
Maintains and organizes files;
Organizes and checks for accuracy a variety of incoming legal documents, petitions and claims;
Assists in the design and development of form materials for recurrent issues;
Performs photocopying, collating, receptionist duties and telephone calling as needed.
The primary responsibility is to perform secretarial duties for attorneys.
JOB DUTIES AND RESPONSIBILITIES
Types and/or edits legal documents and correspondence from handwritten, typed drafts or materials brought over from the web
Answers telephones and handles client matters (when appropriate) through telephone and email
Organizes, correlates and edits drafts of documents for attorneys
Generates, organizes and maintains extensive sets of files and reports
Scan documents and send/receive via email for attorneys
Keeps record of attorney's time and expenses and submits to Accounting Department in a timely fashion; recapping expense memoranda and other miscellaneous accounting projects as assigned
Maintains calendars by scheduling appointments for conferences and meetings
Maintain client files and transcripts
Arranges business itineraries by coordinating travel reservations
Reads and routes incoming and internal mail; assembles large mailings
Proofreads documents for changes to be made before the final copy is produced
Assists with other duties as assigned
COMPLEXITY OF DUTIES
Ability to work under pressure of deadlines
Keen attention to detail
Ability to prioritize and multitask
Ability to handle the workload for multiple attorneys
Ability to work in a team-oriented environment
EDUCATION AND EXPERIENCE
High School (or equivalent) required; college given preference
Preference given to experience in legal secretarial field
Real Estate, Transactional, and Corporate experience preferred
Knowledge of legal terminology and procedures
Knowledge of PC and Windows applications
Proficient in Microsoft Office products, including Word and other Office 2010 products
Excellent verbal and written communication skills with an aptitude to interface with lawyers, clients and staff
Positions in this job family are assigned responsibilities for providing secretarial and administrative support to attorneys.
The Legal Secretary job family consists of three levels which are distinguished by the complexity of the job assignments, the extent of the responsibilities and duties assigned, the level of expertise required for the completion of assigned tasks, and the responsibility for the leadership of others.
This is the basic level where employees will be expected to perform only the most routine tasks. Employees will be expected to gain in-depth knowledge of the program of services being offered.
Education and Experience requirements at this level consist of three years of experience performing a variety of complex clerical and typing work; or an equivalent combination of education and experience.
Please read instructions carefully and include all required documents when you submit your application.
No additional information will be accepted after the application has been submitted.
Scores based on: 100% Evaluation of Education and Experience listed on the supplemental questionnaire.
- NOTE: Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time.
Requisition #: 166548
Location: Johns Hopkins Hospital/Johns Hopkins Health System, Baltimore, MD
Category: Clerical and Administrative Support
Work Shift: Day Shift
Work Week: Full Time (40 hours)
Weekend Work Required: No
Date Posted: March 1, 2018
Johns Hopkins Health System employs more than 20,000 people annually. Upon joining Johns Hopkins Health System, you become part of a diverse organization dedicated to its patients, their families, and the community we serve, as well as to our employees.
Career opportunities are available in academic and community hospital settings, home care services, physician practices, international affiliate locations and in the health insurance industry. If you share in our vision, mission and values and also have exceptional customer service and technical skills, we invite you to join those who are leaders and innovators in the healthcare field.
This position is responsible for the performance of general legal secretarial and administrative duties such as drafting and typing routine and complex correspondence, relaying confidential information, gathering and compiling information for attorney work product, answering telephone calls, maintaining attorney files, and responding to client requests for information.
Full-time, Day Shift
8:00 a.m. - 4:30 p.m.
Work Location: Johns Hopkins Hospital, East Baltimore Campus
Pay Grade: NH
High School Diploma or GED. Associates degree is preferred;
Minimum of three (3) years of experience in a law firm or professional office
"Johns Hopkins Hospital is a Smoke Free Campus"
Johns Hopkins Health System and its affiliates are drug-free workplace employers.
Franklin Templeton Investments remains a leading global investment management organization for more than 65 years thanks to our greatest assets - our employees. With over 9,000 employees working in 35 countries around the world to service over 240 financial products, we offer an exceptional range of diverse career options. Our corporate values reflect the best of our employees. We believe in putting clients first, building relationships, achieving quality results, and working with integrity. We strive to bring a balance of work and life to our employees.
We're currently looking for a Legal Secretary to join our team.
What are the ongoing responsibilities of a Legal Secretary?
A Legal Secretary provides secretarial and administrative support to the Luxembourg Legal department and different members of the Legal Department for all projects including:
Typing, proofing and comparing documents (fund related documents, administrative documents and agreements…).
Organising and monitoring signatures processes.
Maintaining accurate and up-to-date physical and electronic filing system.
Interacting with internal business clients and coordinating with other business units.
Involved in international and cross border files.
The person will assist with:
- Luxembourg based funds related work (e.g. notices, letters, reporting, gathering of information and documents, etc.),
- administrative matters (e.g. organizing signature of documents and agreements, assistance with the review of certain invoices),
- corporate related matters (e.g. review of engagement letters, annual accounts, and preparation of standard circular resolutions, general meeting convening notice).
What ideal qualifications, skills and experience would help someone to be successful?
Complete familiarity with Outlook, Word, Excel and Power Point.
Proficiency in preparation of typed material.
Very good communication skills.
Excellent organisational skills and sound judgement.
Secretarial/administrative experience in a professional, multilingual environment (min. 1-2 years in a similar role).
What makes Franklin Templeton Investments unique?
In addition to the dynamic and professional environment at Franklin Templeton, we strive to ensure that our employees have access to a competitive and valuable set of Total Rewards—the mix of both monetary and non-monetary rewards provided to you in recognition for your time, talents, efforts, and results.
Highlights of our benefits include:
Possibility to develop your career in a Global environment
Attractive location (Andersia Tower)
Benefit package: medical insurance, Life Insurance, Assistance Package, Employee Assistant Program, MultisportCard, Staff investment program
Stable employment conditions
Free gym in your office
Friendly and supportive working environment
Participation in international projects
Possibility to lead or support Charity Events
We believe that being a good corporate citizen is good business. To us, corporate citizenship means being accountable, serving our clients, being an employer of choice, managing our environmental impact, and supporting our communities. An emphasis on corporate citizenship is embedded in our culture and values, and is an important element of how we achieve success.
We are also committed to your learning and development with resources focused around Experience, Exposure, and Education, to help you achieve your professional development goals. Take some time to, meet some of our people, and see what it means to say, "I AM Franklin Templeton".
Infinity Insurance Company is a leader in bringing specialized automobile insurance programs to the marketplace. We deliver innovative products and services that are designed to meet the diverse and evolving insurance needs of consumers.
When we named our company "Infinity" we knew it was a bold title. Infinity means without end.
For more than 50 years, Infinity has done justice to its name, searching for every possible way to offer the best service. The key to our ongoing success is excellence. We strive for excellence in every detail, from our policy offerings and insurance products to our hiring and training programs.
We don't take excellence for granted. All of our hard work has paid off. We consistently outperform the industry by making auto insurance more accessible, easier to understand and affordable.
ABOUT THIS POSITION
Provides secretarial and administrative assistance for the office.
Learns to research, initiate and/or compose responses to various inquiries from insureds, claimants, attorneys and state or other regulatory agencies.
Prepares records, charts, etc., as needed and for month-end reports.
Arranges transportation and other reservations so as to ensure the best price and possible schedule to meet the traveling needs requested.
Maintains files for attorneys.
Learns to handle the filing of all documents with the courts.
Distributes various departmental correspondences, mail and other items which could be of a confidential or sensitive nature.
Provides secretarial assistance as needed, including administrative support as assigned.
Learns to prepare and maintain a calendar for all cases, including filing dates, deposition dates and responses to discovery.
Learns to handle the scheduling of all depositions, including retention of court reports and arranging for payment of witness fees.
Organizes all correspondence and pleading files.
Opens, date stamps and distributes mail as needed.
Answers telephones and routes calls to the appropriate person as needed.
Maintains and updates form files.
Learns to produce proofs of service, serve papers and processes outgoing mail as needed.
Performs all other duties assigned.
Must have regular predictable attendance.
High school diploma required.
Must have a good working knowledge of the PC and must be proficient in Word. Working knowledge of Excel preferred.
Must type 28 wpm with 95% accuracy.
Must have above average problem solving, organizational and time management skills. Must display independent thinking skills.
Must demonstrate a good knowledge of office procedures as well as letter/memo composition, grammar and spelling skills.
Infinity Insurance is an Equal Opportunity Employer
Employees understand our commitment to a positive work environment and dedication to the utmost in service. Advancement opportunities include skill training and career paths for many positions. We take the time to get to know our customers and recognize the importance of building long-term relationships – with our business clients as well as our hardworking employees.
Come see why our team gets the job done right and has fun doing it!
HPTY is seeking an experienced Legal Secretary to join a successful National Litigation Team. The Legal Secretary provides support to 3-7 attorneys by e-filing, calendar management, assisting in document production and other support duties. A Legal Secretary who is highly values organization and who is responsive and detail will have a fluid transition into HPTY.
HPTY offers a competitive salary complemented by a full, comprehensive benefits package including Medical Insurance, Vision Plan, Dental Insurance, Life Insurance, 401k, Short and Long Term Disability and Profit Sharing.
Litigation Legal Secretary candidate(s) must have at least three years of experience as a Litigation Legal Secretary in a law firm and have very strong MS Word and Excel skills, and type at least 60 wpm. Responsibilities will vary but will include document production, e-filing documents with the courts, managing calendars of the attorneys, paper filing, scheduling conference calls, communicating with clients, court officials and others for attorney(s) and/or paralegal(s) to whom assigned.
The primary responsibilities of this position include, but are not limited to:
Draft, transcribe, proofread, edit and file court documents and related correspondence, memorandum, pleadings and related documents
E-file and paper file documents with local, state, federal and appellate courts
Handle the incoming and outgoing mail for the attorneys supported
Maintain team and court calendars and keep attorneys aware of scheduled events and approaching deadlines
Schedule meetings, conference calls, assist with travel arrangements when necessary and reserve conference rooms
Communicate by phone and email with clients, maintaining professionalism and a high level of customer service and professionalism at all times
Enter time and handle billing for assigned timekeepers
Assist in trial preparation
Maintain files on a regular basis
Coordinating travel arrangements and processing expense reports
Answer and handle incoming phone calls in a professional manner
Assist fellow workers and/or other timekeepers as needed and requested
Successful candidates will be self-motivated and able to prioritize, have a high level of organizational skills and possess a strong work ethic. This is truly a team environment and your legal knowledge, skills and reliability will be rewarded here! Employees are offered a generous benefits package and work with a great team.
Required Skills and Experience:
High School diploma required, Bachelors degree preferred.
Three or more years of legal litigation secretarial experience is required, large law firm experience is a plus.
Appellate, Bad Faith and Coverage, Banking & Finance, Business/Commercial, Construction, Employee Benefits & ERISA, Employee Stock Ownership Plans (ESOPs), Labor & Employment, Legal Malpractice, Long Term Care & Assisted Living, Medical Malpractice, Municipal Liability, Premises Liability, Product Liability, Professional Negligence, Toxic Tort and Environmental, and Transportation
Why Hawkins Parnell Thackston & Young?
Over the last half-century, we have grown to include more than 350 lawyers and professional staff in ten offices located in Atlanta, Austin, Charleston, Chicago Dallas, Los Angeles, Napa, New York, St. Louis, and San Francisco. Our firm represents some of Americas largest corporations, small local businesses and individual clients in high-risk litigation and business disputes across the country. Our continued success relies on one distinction - OUR PEOPLE. We are committed to our people by providing a culture that is vibrant, challenging, and rewarding with an environment to choose your career path and experience opportunities and benefits not present at every firm.
We value diversity and strive to create a supportive environment that enables all of our personnel to achieve and deliver excellence in their professional careers. We actively embrace different backgrounds, viewpoints and perspectives as we endeavor to promote diversity in our workplace and our community. Many of our attorneys and staff participate in pro bono programs and community service to provide social, legal and economic opportunities to the underprivileged and disadvantaged.
Hawkins Parnell Thackston & Young is an Equal Employment Opportunity Employer.
Primary Job Duties & Responsibilities
Effectively compose various legal documentation including but not limited to pleadings, discovery, subpoenas and draft correspondence. Review incoming mail to determine urgency and work with attorneys accordingly.
Provide necessary telephone assistance including, but not limited to, answering callers' routine questions. Maintain attorney calendar as well as maintain diary and tickler dates appropriately. Review calendar daily and proactively handle upcoming events and determine dates upon which various pleadings must be served and filed.
Input and maintain information into case management system and ensure data integrity. Maintain, organize and index all case files for staff attorneys; file correspondence, pleadings and other documentation in an accurate and timely manner. Schedule/coordinate depositions, medical examinations and other court designated hearings.
Retain court reporters and interpreters, if necessary. Act as a liaison with experts and witnesses in scheduling/coordinating appearances and/or depositions along with documentation retrieval. Act as a liaison between client and Staff Counsel office by furnishing and requesting information as needed and assist in completion of administrative reports.
Assist with Trial preparation. Summarize discovery responses and draft standard discovery motions. Conduct preliminary legal research as necessary.
Job Specific & Technical Skills & Competencies
Superior written and oral communication skills. Sufficient interpersonal skills to communicate with court personnel, other attorneys and their staff, clients, witnesses and outside vendors.
Highly proficient in MS Word, MS Outlook, Excel and PowerPoint. Familiar with the usage of a case management system and other software applications. Strong understanding of legal terminology, local court/jurisdiction rules and adhere to law office procedures.
Ability to identify urgency and prioritize tasks accordingly.
Practice appropriate office etiquette. Ability to manage time and multitask effectively and display problem solving skills by developing methods or approaches to getting the work done.
Maintain composure and professionalism under pressure as well as adapt to new situations and changing priorities. Ability to work independently as well as in a team environment. Strong organizational skills. Ability to operate business machines such as photocopy and scanning equipment.
Perform a variety of legal secretarial and administrative duties for assigned attorneys, many of which are unique to a legal environment and require a working knowledge of legal concepts, terminology, and processes. Assist with general office support efforts as requested and assigned.
Education, Work Experience & Knowledge
A minimum of 2 years of prior experience as a legal secretary in law office handling litigation matters preferred. Experience in insurance defense litigation preferred. Bilingual candidates encouraged to apply.
Position requires physical activity including but not limited to bending, stooping, repetitive motion, and lifting of up to 20 pounds.
High School Diploma or GED required.
National Workers Compensation Defense firm is looking for a Legal Secretary for our Fort Lauderdale, FL office. In this role the ideal candidate will provide direct support to attorneys by gathering the appropriate information associated with a case as well as file management, correspondence, transcription and entering time for billing purposes. Experience in a Workers Compensation law office is a required
Knowledge, skills, and abilities:
Must have a positive, professional attitude and be detail-oriented and a self-starter;
Ability to communicate with clients and staff professionally and effectively;
Excellent organizational and file management skills;
Excellent verbal and written communication skills;
Job Duties include, but are not limited to:
Draft routine correspondence, file memos and legal documents
Maintain calendar and track deadlines
Create and format pleadings, discovery and transactional documents
Provide administrative support for attorneys in court and at the offices
Collaborate with vendors
File pleadings in response to applicants claims filed
Prepare correspondence to clients regarding status and updates of active claims
Assist with settlement negotiations
Administrative duties as they relate to the practice of law
3 or more years experience as a workers compensation legal secretary required
Experience assisting attorneys and/or executive staff;
Proficiency in Word and Excel,
Willingness/ability to learn other software and computer skills as necessary to meet office needs;
We offer a competitive salary and benefits package including medical, dental, life, vacation/sick time off, STD & LTD insurance, Flexible Spending account and 401k.
For more information about our company, please visit our website at www.atblaw.net
Please email your resume in .doc, .docx, .pdf, .txt, .rtf, .html, or .ascii format to the address below. If you wish to enclose a cover letter, please include it in the body of your email message.
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