Legal Secretary Job Description Sample
Multitasking administrative wizards hoping to advance their careers will be interested in this Legal Secretary opportunity. Talented Legal Secretaries with ambition and passion for the field will be interested in our client's opening to be filled as soon as possible. This temporary-to-fulltime Legal Secretary employment opportunity is with a company located in the San Francisco, California area. Contact Robert Half Legal today if you're organized, efficient, and eager to learn. Responsibilities
Aid attorneys in the resolution of files in an effective and efficient manner
Offer support for several attorneys
Communicate effectively and efficiently over the phone with clients
Schedule client interaction
Transfer legal correspondence to clients
Uphold calendars and billing sheets
Ability to apply specialized knowledge of legal procedures
Administer assigned files and deliver legal services under attorney supervision
Carry out administrative tasks as necessary
Proficiency in database management
Foundational knowledge in calendar managements and scheduling appointments
Knowledge of civil litigation
Strong familiarity with filing litigation
Calendar (docket) experience highly desired
Strong communication skills and able to receive criticism well
Must have excellent time management skills
Understanding of and experience with legal correspondence and court filing procedures is a plus
Solid knowledge / understanding of local jurisdictional and federal court rules and procedures
Should be savvy with word processing and spreadsheets You can take the next step in your legal career as part of this dynamic, growing firm. This position will be a great fit for someone who is eager to work in a strong team-oriented environment. To be considered for this opportunity, please send your resume to Tatianna at .
Teamwork. Integrity. Dedication.
Together, we make a difference.
If you are a career-minded, service-driven professional looking to join a fast paced organization then you have come to the right place. AAA is a member service organization affiliated with the national AAA network. With offices across the U.S., we're united by common mission and common values of excellent member service. With more than 13,000 employees in 21 states, we provide legendary service to 15 million loyal members. With a constantly growing membership, we are always welcoming dedicated professionals looking to challenge themselves and build a career within our dynamic organization. You will find that being part of a very successful team is extremely rewarding.
The person in this position provides administrative and secretarial support for multiple attorneys within the Los Angeles Claims Legal Department, utilizing knowledge of legal procedures and terminology. The person in this position must be able to work in a high volume environment which stresses a high degree of productivity.
The person in this position has primary responsibility for the preparation, review and processing of various legal pleadings and correspondence.
Minimum five (5) years litigation experience preferred.
Candidate must have knowledge of court rules, deadlines, calendaring and filing procedures, be experienced in the preparation of legal pleadings, discovery and court forms, and in preparing for arbitration and trial.
Excellent organizational, interpersonal and communication skills, attentiveness to detail, and typing and proofreading skills required.
Thorough knowledge of Microsoft Windows, Word, and Excel preferred.
Successful completion of Auto Club pre-employment assessments, background and drug screenings.
Our comprehensive and employee centric training facility located in Costa Mesa provides training programs to help employees acquire various skills necessary to do their jobs and to support career development.
Health Coverage for Medical, Dental, Vision
Paid time off including Vacation, Illness and Holidays
401k Savings Plan
Career opportunities across multiple business lines and states
"Creating members for life by exceeding our members' expectations through valuable products and legendary service."
AAA is an Equal Opportunity Employer.
The Automobile Club of Southern California will consider qualified applicants with criminal histories for employment pursuant to the Los Angeles Fair Chance Ordinance.
If you're looking for work as a Legal Secretary, you could advance your career in this position, if you are a multitasking administrative wizard. Our client in the Legal field is looking for talented candidates with ambition and passion for the field to fill their Legal Secretary position as soon as possible. This temporary Legal Secretary employment opportunity is with a company located in the San Francisco, California area. Candidates should contact Robert Half Legal today if they are organized, efficient, and eager to learn. Major responsibilities
Address clients with legal correspondences
Manage and improve calendars and billing sheets
Schedule and confirm appointments with clients
Assist with supporting several attorneys
Utilize comprehensive knowledge of legal procedures
Ensure office efficiency by handling assigned files and delivering legal services under attorney supervision
Be able to effectively and efficiently communicate with clients over the phone
Assist attorneys in effective and efficient resolution of files
Complete administrative tasks as necessary
Sound written and verbal communication skills
Must have excellent time management skills
Ideal candidate should possess knowledge of word processing and spreadsheets
Possess adequate knowledge and understanding of local jurisdictional and federal court rules and procedures
Deep understanding of none
Command of litigation
Prior experience with legal correspondence and court filing is a plus
Knowledge in database management At this dynamic, growing firm, you can take the next step in your legal career! The ideal candidate is eager to work in a strong team-oriented environment. Please send your resume to Tatianna at
Employment Type: Contract Legal Professionals
This is for a Legal Secretary with a Corporation in NW OKC at the headquarters office for their Legal Department. Company culture offers a friendly team-oriented work environment.This would be a great opportunity for someone looking for a good laid back atmosphere that is low stress and offers a good work life-balance.
Company offers excellent benefit package, health insurance, 401K, and merit bonuses. Standard hours are Monday-Friday 8-5. It is a rare occurrence to have OT but it may be requested as needed.
- Litigation experience is highly preferred but in lieu of experience, would consider someone who is knowledgeable in Litigation and has had some exposure to it and understands it.
Perform full range of secretarial and administrative support to multiple members of the Legal Services Department, including clerical, receptionist, technical and organizational assistance. Provide heavy administrative support in processing the Company?s subpoenas as well as supporting multiple aspects of the Company?s litigation and adversarial matters. Project a professional Company image through in-person, telephone and electronic communication.
Education: HS Diploma or equivalent required.
Experience: Minimum of two years? experience as an administrative assistant working in in a law firm or corporate legal department.
SKILLS AND PHYSICAL DEMANDS:
Proficient in Microsoft Office, type efficiently and accurately and to transcribe from voice messages or handwritten drafts and notes, ability to communicate effectively (orally and in writing) with diverse individuals and to consistently act in a professional and respectful manner,comfort handling multiple responsibilities simultaneously with multiple interruptions and shifting priorities throughout the workday while still meeting deadlines, excellent memory and organizational ability, and sufficient arithmetic skills to perform routine accounting and mathematical computations.
Occasional evening and/or weekend work.
Requires a valid Oklahoma Driver?s License, vehicle insurance and access to transportation.
JKP Team Member ContactJenny Ray
2601 NW Expressway, Suite 1130E
Oklahoma City, OK
Legal Secretary Pay Grade: 51 Pay Range: $15.41 to $21.57 DOE/Q plus benefits
FLSA Status: Non-Exempt, eligible for overtime
Candidate of choice must pass pre-employment drug test and background check.
Education, Training and Experience: Education, training and experience as a Legal Secretary equivalent to four (4) years; Bachelor or Associates degree preferred but not required. Any equivalent combination of education, experience and training which provides the knowledge and abilities necessary to perform the essential functions of the position.
Job Related and Essential Duties Including but Not Limited To: Provides clerical support to City Attorney, and Assistant City Attorneys; formats and proofs routine written materials such as correspondence, pleadings, motions, discovery documents, memoranda, ordinances, contracts, and other documents as assigned; performs routine clerical tasks such as making copies, answering and screening telephone calls and assisting walk-in customers; establishes and maintains civil case files including, filing documents, organization of files and closing files; files or e-files court documents as needed; maintains closed case file log; maintains calendars for legal deadlines; picks up and delivers office mail and distributes same; assists with public record production; performs daily court runs for court filings, picking up court documents for both Civil and Criminal Division; assist Criminal Division with misdemeanor prosecution cases as needed; performs related general office tasks as assigned. Other duties as assigned.
Job Related and Essential
Knowledge of basic legal principles, practices, and techniques in both Civil and Criminal Law
Knowledge of general judicial procedures
General knowledge of Arizona criminal and civil procedures
Knowledge of basic office procedures, practices, grammar and legal formatting
Ability to file court documents electronically
Ability to operate software programs, 2007 Microsoft word, 2007 Excel, Outlook, Munis Financials and Power Point, etc.
Knowledge of basic electronic case management system
Skills in maintaining records, files, preparing legal documents, correspondence and other documents
Ability to follow complex oral and written instructions
Ability to operate office equipment, including personal computers, multi-line telephones, calculators, copy machines, scanners and other general office equipment
Ability to type proficiently
Skills in planning, organizing, filing, monitoring calendars and deadlines
Attention to details and ability to maintain confidentiality regarding cases and legal matters
Dependability in meeting critical deadlines
Ability to write and speak effectively
Ability to use good judgment, tact and discretion
Ability to work as a team player and work well within a small office setting
Ability to establish and maintain effective working relationships with City employees in other departments
Physical and Visual Ability: sufficient to effectively and safely perform required duties listed above and to safely operate required equipment and city vehicle, as needed.
Hearing and Speaking Ability: sufficient to clearly, concisely and effectively communicate in person and over the telephone.
Deadline: Applications must be received by 5:00 PM on August 21, 2018
To apply for this position please visit our website at http://cityofprescott.applicantpro.com/jobs/
City of Prescott, Human Resources, 201 S. Cortez St., Prescott AZ 86303
(928) 777-1286 (800) 748-6205 Email: firstname.lastname@example.org
EEO/M/F/V/H/D/NSE Posted: August 7, 2018
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MAJOR BENEFITS FOR FULL-TIME REGULAR EMPLOYEES: Paid time off; ten paid holidays; employee and/or family health and life insurance; short term and long term disability; Arizona State Retirement and Social Security contributions; other optional benefits such as deferred compensation plans and additional life insurance.
PROBATION: Each employee must satisfactorily serve an established probationary period. NOTE: When advised, reasonable accommodations will be made in order for an "otherwise qualified applicant" with a disability to participate in any phase of the selection process.
McDermott Will & Emery LLP is a leading international law firm with a diversified business practice representing commercial, industrial and financial enterprises both publicly and privately held. The Firm has a long history of social responsibility and supporting the communities in which our people live and work.
The Washington D.C. office is seeking a Legal Secretary to work with our premier Private Client Practice Group (Trusts & Estates).
As a Legal Secretary, you will:
Provide legal and non-legal administrative support to attorneys, paralegals and clients.
Read, prioritize, routing, and following up on incoming client communications.
Strong proofreading skills and overall continual attention to detail.
Utilizing quality control measures to produce error-free work consistently and efficiently.
Handle sensitive and confidential information with discretion.
Coordinate a high volume of meetings, manage calendar and all related logistics.
Experience with prioritizing work and managing high volume workflow.
Prepare and print documents, emails, presentations, forms, and spreadsheets.
Schedule heavy domestic and international travel and process related expenses. Update attorneys/paralegals concerning mail and phone messages while traveling.
Manage client contact information.
Manage attorneys' phones including incoming calls, messaging, transfers and conference calls.
Handle attorney time entry and billing.
Handle and manage the full cycle of client intake process.
Manage the daily workflow of assigned tasks, including working in advance of deadlines.
Organize and consistently maintain attorney/paralegal files in a timely manner.
Process and monitor attorney/paralegal expense reimbursements, vendor bills and check requests.
High School Diploma or equivalent required.
Minimum of 2 years of secretarial experience in a law firm or professional services environment. Excellent organizational skills needed to manage time well, prioritize effectively and handle multiple deadlines.
Demonstrated proficiency in Microsoft Office Suite, including Word and Outlook, Document Management and time entry systems.
Experience with client billing.
Strong attention to detail.
Professional interpersonal communication skills, both verbal and non-verbal.
Excellent teamwork and collaboration skills.
Client service/customer satisfaction oriented.
Strong problem solving ability.
Superior organizational skills; demonstrated ability to coordinate multiple competing tasks and demands.
Washington County, located in West Bend Wisconsin has an excellent opportunity as a full-time Legal Secretary within the District Attorney department. Under the general supervision of the Office Supervisor, prepares and processes a variety of legal documents and provides administrative secretarial support.
Qualified candidates must possess:
High School Diploma or GED.
Three years of office experience, and computer proficiency.
Some experience in a legal setting preferred.
Experience in transcribing machine dictation preferred.
Keyboarding ability at 50 words per minute.
The starting hourly rate is $16.78. Washington County offers a comprehensive benefits package which includes: Health, Dental, and Life Insurance; Short and Long Term Disability; Wisconsin Retirement System and Wisconsin Deferred Compensation (IRS 457); Holidays and Paid Time Off (PTO).
Our Mission at Washington County is to be a collaborative leader in providing efficient and effective public services for the well-being of our citizens. Washington County believes in the values of Respect, Optimism, Integrity, Innovation, Compassion, and Collaboration. As trusted stewards of Washington County's future, we provide innovative and cost effective core public services. Please visit our website at www.co.washington.wi.us to complete our online application. Applications will be accepted until the needs of the Department are met. If you have any questions, please call (262) 335-4633. Thank you for considering Washington County.
Washington County is an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individual with Disabilities
Under the general supervision of the Office Supervisor, prepares and processes a variety of legal documents and provides administrative secretarial support.
The following duties are normal for this position. These are not to be construed as exclusive or all‑inclusive. Other duties may be required and assigned.
Transcribes dictation and types correspondence and other material of a legal nature, including complaints, subpoenas, briefs, motions, etc., including confidential material.
Calendars, records and files correspondence and legal documents, as necessary.
Prepares files for court.Processes other forms and notices necessary for court appearances.
Provides information to law enforcement officers, attorneys, and the general public, as necessary.
May serve as receptionist, and independently compose and type letters.
Performs miscellaneous support activities as required.
Performs other duties as assigned, including responding to an emergency event.
Work Direction Received:
Works under the general supervision of the Office Supervisor.
Decisions concerning prioritizing work, providing information as needed, setting up and maintaining files, and other daily assignments are made independently.
There is interaction with other County departments, other County employees, and the general public.
Essential Knowledge and Abilities:
Knowledge of legal terminology, applicable State and local laws, rules and regulations affecting the conduct of the department, court procedures, modern office practices and procedures, basic computer principles, business English, spelling and composition. Ability to produce accurate typewritten documents and reports, maintain accurate records, provide support for programs, communicate effectively orally and in writing, operate a variety of office equipment, and interact effectively with co‑workers and other employees. Able to fulfill physical demands of job, sensory demands (seeing and hearing), and cognitive demands (concentration, conceptualization, memorization).
Training and Experience:
High School Diploma or GED and three years of office experience, and computer proficiency. Some experience in a legal setting preferred. Experience in transcribing machine dictation preferred. Keyboarding ability at 50 words per minute.
HPTY is seeking an experienced Legal Secretary to join a successful National Litigation Team. The Legal Secretary provides support to 3 attorneys by e-filing, calendar management, assisting in document production and other support duties. A Legal Secretary who highly values organization and who is responsive and detail will have a fluid transition into HPTY.
HPTY offers a competitive salary complemented by a full, comprehensive benefits package including Medical Insurance, Vision Plan, Dental Insurance, Life Insurance, 401k, Short and Long Term Disability and Profit Sharing.
Litigation Legal Secretary candidate(s) must have at least three years of experience as a Litigation Legal Secretary in a law firm and have very strong MS Word and Excel skills, and type at least 60 wpm. Responsibilities will vary but will include document production, e-filing documents with the courts, managing calendars of the attorneys, paper filing, scheduling conference calls, communicating with clients, court officials and others for attorney(s) and/or paralegal(s) to whom assigned.
The primary responsibilities of this position include, but are not limited to:
Draft, transcribe, proofread, edit and file court documents and related correspondence, memorandum, pleadings and related documents
E-file and paper file documents with local, state, federal and appellate courts
Handle the incoming and outgoing mail for the attorneys supported
Maintain team and court calendars and keep attorneys aware of scheduled events and approaching deadlines
Schedule meetings, conference calls, assist with travel arrangements when necessary and reserve conference rooms
Communicate by phone and email with clients, maintaining professionalism and a high level of customer service and professionalism at all times
Enter time and handle billing for assigned timekeepers
Assist in trial preparation
Maintain files on a regular basis
Coordinating travel arrangements and processing expense reports
Answer and handle incoming phone calls in a professional manner
Assist fellow workers and/or other timekeepers as needed and requested
Successful candidates will be self-motivated and able to prioritize, have a high level of organizational skills and possess a strong work ethic. This is truly a team environment and your legal knowledge, skills and reliability will be rewarded here! Employees are offered a generous benefits package and work with a great team.
Required Skills and Experience:
High School diploma required, Bachelors degree preferred.
Three or more years of legal litigation secretarial experience is required, large law firm experience is a plus.
Product Liability, Toxic Tort and Environmental
Why Hawkins Parnell Thackston & Young?
Over the last half-century, we have grown to include more than 350 lawyers and professional staff in ten offices located in Atlanta, Austin, Charleston, Chicago Dallas, Los Angeles, Napa, New York, St. Louis, and San Francisco. Our firm represents some of Americas largest corporations, small local businesses and individual clients in high-risk litigation and business disputes across the country. Our continued success relies on one distinction - OUR PEOPLE. We are committed to our people by providing a culture that is vibrant, challenging, and rewarding with an environment to choose your career path and experience opportunities and benefits not present at every firm.
We value diversity and strive to create a supportive environment that enables all of our personnel to achieve and deliver excellence in their professional careers. We actively embrace different backgrounds, viewpoints and perspectives as we endeavor to promote diversity in our workplace and our community. Many of our attorneys and staff participate in pro bono programs and community service to provide social, legal and economic opportunities to the underprivileged and disadvantaged.
Hawkins Parnell Thackston & Young is an Equal Employment Opportunity Employer.
If you're passionate about becoming a Nationwide associate and believe you have the potential to be something great, let's talk.
Number 54 on the Fortune Magazine 100 Best Places to Work.
JOB SUMMARY: Performs a variety of legal secretarial and administrative support duties for assigned attorney(s), many of which are unique to a legal environment and require a working knowledge of property casualty operations, legal concepts, terminology, and processes.
Relationship:Reports to Managing Attorney or in office(s) with 10 or more direct reports may report to NTD Admin Specialist.
Maintains a working knowledge of filing fees, filing periods, court peculiarities and procedural differences of all courts and/or works compensation boards.
Prepares documents such as entries of appearance, notices of depositions, requests for production, and settlement documents by retrieving and using appropriate information from specific files etc.
Types legal pleadings, briefs, correspondence, memoranda, reports, discovery notices, responses and motions, ending with a final product suitable for filings.
Maintains a daily calendar in internal management system for attorney(s).Responsible for reminders to attorney(s) on all pleadings and discovery matters.
Schedules depositions, judicial conferences, meeting with clients, doctors and other counsel for assigned attorney(s).
May travel to courthouses to check court dockets and retrieve information on service of process, etc. and make filings with the Courts.Also, may travel to law offices or elsewhere to make filings, deliveries, and pick-ups.
Understands and maintains confidentiality in respect to the attorney-client privilege/relationship, HIPPA, trial strategies, Ethics rules, the identities of plaintiff, defense clients and claims customers.
Has working knowledge of each file assigned to attorney(s); knows parties involved basic facts, general discovery, arbitration or trial status, and major discovery to be accomplished.Inputs and retrieves information through matter management system.
Answers telephone, takes messages, and handle more complex inquiries.Directs or redirects calls.
Performs other duties as assigned.
Typical Skills and Experiences:
Education: High school graduate or formal technical legal secretarial training at a business or technical school preferred.
Experience: Three years experience as a Legal Secretary in a law office. Prefer experience in insurance defense litigation.
General office practice and procedures. Legal concepts, terminology, and processes. Operations, practices, and procedures of a law office engaged in the practice of civil litigation. Filing procedures of the various courts handled by the office. Knowledge and experience with both Personal and Commerical lines.
Skills/Competencies: Command of verbal and written communications skills for contact and interaction with as attorneys, cour personnel, policyholders, and claims staff. Competent in all areas of technical support and knowledge in the law of the jurisdication so assigned and a solid working knowledge of all applicable software is required. Ability to adjust to multiple task from assigned attorney(s). Strong writtern and verbal communications skills for contact and interaction with attorneys, support staff, paralegals, court personnel, policyholders and claims staff.
Overtime Eligibility: Eligible (Non Exempt).
Working conditions: Professional law office environment. Local travel to courts, law offices. Occasional overtime.
Credit Check: Due to the fiduciary accountability of this job, a valid credit and/or background check will be required as part of the selection process.
ADA: The above statements cover what are generally believed to be principal and essential functions of this job. Specific circumstances may allow or required some people assigned to the job to perform a somewhat different combination of duties.
Job Evaluation Activity: 3/2015 CH.
Additional Job Description
The Legal Secretary position is open in the Manhattan Trial Division office of Nationwide Insurance.
Job ID: 50213
Advance your career at Liberty Mutual Insurance - A Fortune 100 Company!
Liberty Mutual Insurance has an excellent opportunity for a Legal Secretary to provide standard secretarial support of a legal nature for one or more staff Attorneys and maintain a close and highly responsive relationship to the day-to-day activities of the Attorney(s).
Prepare, thorough transcription of written or recorded documents, standard legal documents i.e., contracts, briefs, motions, summonses etc.
Handle routine inquiries in Attorney's absence i.e., negotiates extensions of time.
Manage attorney's calendar through Legal Files i.e., schedules appointments, coordinates depositions and appearances.
Resolve scheduling conflicts with Attorney's approval.
Use computer applications to the fullest degree.
Answer select telephone inquiries based on knowledge of case.
Respond to written or telephone inquiries with a standard letter.
Establish, maintains, and when necessary, revises attorney's files.
Perform additional duties as requested such as: Arranges medical exams; Maintain lists of witnesses, Subpoenas, fees, etc.;
Request fees for payment from Claims department and or CLBU; Participate in arranging attorney's files for easy access during trials; Inform witnesses of scheduled court appearances; Miscellaneous duties.
Associates degree or equivalent experience, plus a minimum of 1 year of secretarial experience.
Excellent oral and written communications skills to communicate effectively with policyholders, courts, Attorneys and Judges.
Ability to edit and proof legal documents.
Knowledge of standard office equipment and word processing.
We value your hard work, integrity and commitment to positive change. In return for your service, it's our privilege to offer you benefits and rewards that support your life and well-being. To learn more about our benefit offerings please visit:
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