Librarian Special Collections Job Description Sample
Archivist, Scholarly Resources & Special Collections - Librarian 3
The archivist will work with other archivists, librarians and support staff in the service-driven Scholarly Resources and Special Collections (SRSC) team to support university research and instruction, and library collections, services, and programs. The position of archivist requires expertise in services nurturing library partnerships with faculty, students, non-academic staff, outside scholars, genealogists, other libraries and archival agencies, and vendors.
Working with the SRSC team, the archivist, based in the University Archives: provides research and reference assistance; performs collection management activities; participates in the cultivation of existing and new collections; creates metadata; participates in outreach efforts; digitizes archival material. This position will be filled at a librarian level 2 or 3 based on the qualifications.
- Provide in person and virtual reference assistance. This includes interviewing users to determine information needs; conducting manual records searches and computer-based searches; summarizing research; compiling factual data; identifying and explaining precedents, exceptions, and trends; providing instruction on sources and research methodology to users; applying and enforcing laws, regulations, and policies on restricted access to confidential records. (33%)
- Carry out University Archives collection management policy and activities. This includes processing (appraisal, arrangement, description, preservation) of university records, organizational records, and personal papers in all formats; accessioning tasks; records management activities; and participating in the web archiving program. (33%)
- Digitize variety of archival material including pictorial, textual, and other formats. Create appropriate metadata. (9%)
- Provide instruction and workshops, both curricular and extra-curricular, for CWRU faculty, staff, and students, and for affiliated institutions as required. (6%)
- Participate in outreach efforts both virtual and in person. Virtual efforts may include University Archives website, blog, and other media. (6%)
- Compile and maintain relevant statistics related to archival collection processing, digitization, instruction, and use of collections to support the library assessment program. (6%)
- Participate in the planning and management of system-wide initiatives, and participate on library, consortial and University committees, teams, task forces, and special projects. Maintain an active professional development program (6%)
- Perform other duties as assigned. (1%)
Department: Regular contact with the both the team leader and the university archivists, Scholarly Resources & Special Collections team, to ensure work quality. Regular contact with staff on all levels of the organization to support the provision of library services.
University. Daily contact with stakeholders invested in the materials to be processed.
External: daily contacts with alumni, faculty and students from other universities, professional and avocational researchers unaffiliated with the university, and former employees, to provide research and reference service.Participate in local, regional and national organizations to maintain a network of informational professionals.
Students: Little or no contact with students.
This position has no formal supervisory responsibility, but will direct the work of student assistants.
Education/Licensing: M.L.S. with archival concentration; or Master of Archival Studies; or Master's degree in a relevant discipline with archival concentration. Preferred: Certified Archivist by the Academy of Certified Archivists
Experience: The initial rank of the RSL will be based upon the qualifications of the individual with regard
to that person's professional knowledge, abilities and skills; contributions to the profession through
service and scholarly endeavors; and, professional qualities consistent with university and library
Job Performance. Consistently and regularly engages in leadership activities in library, scholarly and professional organizations that leads to an improvement in the professional functioning.
Able to exercise the highest level of professional judgment and provide evidence of longstanding leadership. Contribute to a climate supportive of diversity, excellent scholarly work, and the advancement of the accomplishment of department, college or university goals. Demonstrable and career-long record of professional accomplishments.
Regularly performs or administers highly complex or specialized duties. Able to prepare and explain to others new library policies. Demonstrate the ability to synthesize and adapt general management theories and practices. Anticipate and plan for library or functional area(s), including the design and evaluation of policies, services and programs.
Professional Knowledge, Abilities and Skills. Attain advanced educational credentials (second Masters degree, PhD). Possess the knowledge, expertise and commitment to serve as a professional mentor to others.
Considered to be an organizational leader (formal or informal). Demonstrable leader within the profession. Possess a high level of expertise in research or other professional endeavors within his/her specific area of work.
Professional Contributions. Demonstrate a sustained pattern of growth of professional development and achievement, with national recognition within the field of one's work, as evidenced by: outstanding achievements in librarianship, research, and other professional and scholarly endeavors (including superior expertise); distinction and commitment beyond the Librarian 3 level in terms of scholarship, research, and/or creative endeavors; or, notable contributions to the advancement of librarianship and increasing service to the University, and community.
Professional Qualities. Evidence of sustained creativity and innovation in the profession, with significant contributions to the University and library. Evidence of continued successful leadership abilities.
Knowledge of archives and records management principles, practices, and methods. Familiarity with professional codes and ethical standards.
Ability to formulate and execute research strategies, communicate and interpret research results, analyze organizational structures, communication patterns, business processes, and recordkeeping systems as evidenced by records.
Knowledge of metadata standards such as EAD, Dublin Core, VRA, METS, DACS, MODS
Experience with digitization of images, text, sound and moving image materials, particularly capture standards, workflow, and quality control. Ability to operate flatbed scanners, digital cameras, and other equipment.
Ability to meet consistent attendance.
Ability to interact with colleagues, supervisors, and customers face to face.
Office environment and storage areas for archival records. Required to climb 3-foot step ladder.
Required to carry 40-pound boxes and lift them up to 6 feet from the floor. Required to move 250-pound loaded flatbed and book trucks. Required to move fully-loaded mechanical-assist compact shelving units.
Required to handle dusty, water-, smoke-, and fire-damaged records. Required to bend, stoop, and stretch to shelve boxes of records.
In employment, as in education, Case Western Reserve University is committed to Equal Opportunity and Diversity. Women, veterans, members of underrepresented minority groups, and individuals with disabilities are encouraged to apply.
Case Western Reserve University provides reasonable accommodations to applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Inclusion, Diversity and Equal Opportunity at 216-368-8877 to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicant will be made on a case-by-case basis.
Special Collections Research And Instruction Librarian
The University of North Carolina at Chapel Hill Libraries seeks an energetic, resourceful, and collaborative individual with a strong academic background for instruction, reference, research, and public service operations at the Louis Round Wilson Special Collections Library. Reporting to the Head of Special Collections Research and Instructional Services (R&IS), the Special Collections Research & Instruction Librarian fosters intellectual engagement with the collections, ensures their vital role in the curricular and research objectives of UNC academic departments and programs, and participates in the development of special collections-wide public services, instruction, and outreach. QUALIFICATIONS Required: -* ALA-accredited master's degree in library or information science, or a related advanced degree.
-* Recent experience providing reference services in an archive or special collections environment.
-* Teaching experience or demonstrated instruction skills including an understanding of current pedagogical approaches.
-* Demonstrated adaptability and flexibility, as well as willingness to adjust to job duties as changes in technology and user needs dictate.
-* Excellent oral and written communication skills.
-* Excellent time management skills and demonstrated ability to meet multiple deadlines in an evolving environment.
-* Demonstrated ability to work effectively and collaboratively with colleagues, students, faculty, researchers, and community members.
-* Cultural competence and the ability to work with individuals and groups from diverse backgrounds. Preferred:
-* Two to five years of relevant reference, research services, or instructional experience, particularly in an academic library.
-* Experience providing research support and/or teaching with audio-visual materials, particularly sound and visual recordings.
-* Familiarity with applications and resources relevant to special collections (library catalogs, finding aids, databases, subject guides).
-* Experience developing digital products that promote or facilitate use of and access to a library collection (such as subject guides or digital exhibitions).
-* Comfort with new digital and social media tools for historical resources.
-* Strong commitment to public service.ALA-accredited master's degree in library or information science, or a related advanced degree.
Recovery Collections Litigation Affidavits Processing - Business Operations Analyst I - Librarian - San Antonio, TX (Wiseman)
Recovery Collections Litigation Affidavits Processing
Business Operations Analyst I - Librarian
San Antonio, TX (Wiseman)
Req #: 190012042
Job Category: Operations
JPMorgan Chase & Co. and its subsidiaries ("JPMC") are committed to the highest standards in signing Sworn Documents and Other Signed Documents. A Sworn Document (SD) is any document that contains a statement on behalf of JPMC that is signed by a JPMC employee under oath or penalty of perjury and is filed with or submitted to a court, governmental agency or self-regulatory organization in the U.S. An Other Signed Document (OSD) is a signed document that is not considered a Sworn Document, but which contains one or more factual representations made by a JPMC employee on behalf of JPMC and is filed with a court in the U.S.
The representations made in Sworn Documents and Other Signed Documents must be truthful and accurate as these documents often form the basis of JPMC's ability to exercise important rights and comply with its legal responsibilities.
As a Card Recovery Collections Litigation Librarian, you will play a pivotal role as the central point of contact in managing the Sworn Documents and Other Signed Documents inventory for the Line of Business (LOB) and Area of Execution (AOE). The Librarian is a subject matter expert with respect to the document inventory in the Document Tracking System (DTS) and is the liaison between the LOB/AOE, external law firms, LOB Legal and Sworn Documents Legal who will be responsible for cascading information as it relates to inventory and procedure management in DTS. The Librarian also facilitates and communicates necessary modifications to document inventory as a result of technology release changes, legal or regulatory changes or internal reviews.
You will also assist with new user role assignment access requests within DTS and complete SD / OSD inventory set-up and ongoing maintenance. SD / OSD inventory set-up includes document template and form creation, collection of approval artifacts for document composition from Legal and LOB business partners and entering the document template or form and the associated properties for each document into a DTS library. In addition, you will participate in DTS user acceptance testing to provide technology release support, facilitate training for new users based on new functionality and be responsible for cascading training materials and documents that support Affidavits Processing operations.
Partner with external law firms, LOB, SD Legal and LOB Legal in support of Card Recovery Collections Litigation, including the creation and execution of SDs and OSDs
Ensure that SD and OSD templates are created and maintained in compliance with Collections Litigation, Sworn Documents and Legal Entity Signing Authority policies as well as other policies and procedures associated with SD and OSD execution
Partner with audit, compliance and control colleagues during internal reviews
Assess firm-wide policy, legal and regulatory changes to determine impacts to the LOB and facilitate necessary communications and revisions to procedures
Escalate case-related issues to LOB leadership and JPMC Legal Department
Assist the LOB/AOE in resolving user access requests, production issues and overall application support in DTS
Evaluate processes to identify gaps, risks and recommend solutions to improve services and systems
Liaise with QC/QA partners to identify issues and trends and partner with LOB leadership to resolve
Coordinate review and renewal of procedures and document template inventory in compliance with LOB and policy mandated frequency
Monitor mailboxes and respond to requests from internal customers and cross-functional business partners
Demonstrate accountability for work processes and the associated risks and controls, exercise sound judgment, act with the utmost ethical integrity, and protect our company and brand, clients and customers
College degree or equivalent experience
5+ years of experience in an operational environment, data analysis and/or project management
Proficient in Microsoft Office (Excel, Word, PowerPoint) and SharePoint
Demonstrated ability to exercise independent judgment and creative problem solving techniques in a highly challenging business environment
Excellent communication skills with a proven ability to work with all levels of personnel, particularly in a project/program environment
Ability to manage to tight deadlines with a mind-set for flexibility
A critical thinker with the ability to understand, dissect and analyze information and provide sustainable solutions; capable of challenging the norm, making recommendations and drive change
Ability to generate support from a wide-range of stakeholders and create a strong network of relationships at all levels of the organization
Knowledge of and experience with litigation legal processes preferred
Knowledge of internal JPMC systems such as ICP/C3 and DTS a plus
Proficient in organizational, time management, research and follow-up skills
Ability to work independently and in a team environment, balance creative problem-solving with concrete business needs, maintain a sense of urgency and execute quickly and efficiently
Effectively and professionally represent yourself, your business, and JPMC with the highest of standards
Librarian For Digital Collections Support
As part of the LTDS team, thisposition will assist in supporting and developing applications for the
Vanderbilt libraries. This positionprovides support for digital collections and projects, including the integratedlibrary system (Alma).
The Jean and Alexander HeardLibraries at Vanderbilt University is comprised of nine libraries and the FineArts Gallery, as well as service departments in technical services, scholarlycommunications, IT infrastructure, and digital scholarship. We seek to create awelcoming environment and serve as a partner in research and scholarship. Thelibraries are dynamic places for faculty, staff, students, and alumni toreflect and discover. We also strive to be a workplace in which staff at everylevel continuously grow in knowledge and skills, staying abreast of advancesand trends in librarianship to power relevant, vibrant research libraries.
The Jean and Alexander HeardLibraries are fundamental to the university's goal of advancing scholarship andlearning. We collect, preserve and make accessible a wide variety of resources,we partner with faculty and students to shape research, and we encourage thedevelopment of informed scholars and engaged citizens.
Duties and Responsibilities
Provide technology andprogramming support for digital collections including
Support for digitalcollections, including Islandora
Support in determiningappropriate schemas
Create crosswalksbetween schemas and adding to search interface as appropriate
Collaborate with groups in thelibrary to improve metadata and discoverability
Create structures forexporting files from one system to another utilizing PHP, OAI-PMH, XML, etc.
Working with others inthe library to determine the best mapping of new resources between the existingformat and records in Alma for discovery
Provide support forutility programming for other library systems
Provide support for
Cataloging/Metadata modules in Alma
Alma configurationchanges assuring consistency across modules
Participate in theplanning and preparation for loading and exporting large groups of records
Provide limited supportfor analytics and reports
Provide utilityprogramming support for library systems
Work with others toimplement the best mapping of new resources records for discovery
Assist in maintainingsystem integrations with other systems, including ArchivesSpace
Provide general technicalsupport for staff in the library
Provide some desktopsupport for library applications, including ILLiad, Alma, Spine-O-Matic, etc.
Provide user supportfor account management
Other duties as assigned
Profile of an Ideal Candidate
Minimum educationrequired: MLS or MLIS
Two years of experienceworking in an academic library or comparable environment is necessary
Experience with webapplications and APIs in a university library environment is preferred
Ability to work in ateam environment
Able to balancemultiple priorities simultaneously
Experience with MARCand non-MARC metadata such as DC, MODS, VRACore, etc.
Experience with aprogramming language (PHP, Ruby, Perl, Angular JS, etc.)
Experience working withboth Windows and Unix operating systems
Experience working withweb services
About Vanderbilt Benefits
In addition to offering alively community that encourages learning and celebrates diversity, VanderbiltUniversity offers a competitive, flexible benefits package including health,dental, vision, life, accidental death & dismemberment, disabilityinsurance, paid time off, and a 403(b) retirement plan with employer match.Vanderbilt offers tuition assistance to employees, spouses and dependentchildren. Also, after five years of service, Vanderbilt will pay up to 55% ofthe tuition for up to three dependent children to earn a bachelor's degree.Learn more about Vanderbilt's benefits at VUBenefits Overview.
About Vanderbilt University
Vanderbilt is a renownedprivate institution founded in 1873 and located in the heart of Nashville,Tennessee. The university's students and faculty frequently cite Nashville andthe surrounding area as one of the many perks of being a part of the Vanderbiltcommunity. Vanderbilt University is a place where your expertise will bevalued, your knowledge expanded, and your abilities challenged. It is a placewhere your diversity is sought and celebrated. It is a place where employeesknow they are part of something bigger than themselves, take exceptional pridein their work and never settle for what was good enough yesterday. Vanderbiltwas recently ranked #2 for "best quality of life" and "great financial aid," #5for "best run colleges" and "beautiful campus," and #6 for both being in a "collegecity that students love" and having "great campus/city relations."
Vanderbilt University is anequal opportunity, affirmative action employer. Women, minorities, people with disabilities and protected veterans areencouraged to apply.
Archives And Special Collections Librarian
Founded as a Catholic university in 1887, Benedictine University is located in Lisle, Illinois just 25 miles west of Chicago, and has a branch campus in Mesa, Arizona.
We are Catholic. All are welcome.
Benedictine University seeks employees who understand and contribute to the University’s mission and vision. Inspired by our Catholic Benedictine mission and identity, our academic community is committed to inclusion. As an institution, we express our commitment to our identity as a Catholic and Benedictine institution through our values as they are manifested throughout the University. As such, all employees are expected to support the University’s Catholic Benedictine mission and identity and to contribute to its distinctive intellectual life in an effort to help each student and each other to thrive academically, professionally, and personally in our religiously and culturally diverse academic community.
Job Title: Archives and Special Collections Librarian -- part-time
Reports to: Associate University Librarian
Administers the library’s archives and special collections and provides service to users of the collections; 20 hours per week from September - May
Essential Job Responsibilities:
1.Oversees the acquisition, appraisal, description, arrangement, and preservation of archival materials in all formats according to archival standards.
2.Develops and maintains information tools and digital resources via the library’s website and other appropriate venues.
3.Provides reference and research services to faculty, students, and independent researchers. Provides instructional services to archival users and others including students, faculty, staff, community members, and outside researchers.
4.Provides reference assistance to patrons using electronic, print and other library resources at the general reference desk.
1.Trains and supervises student workers
Minimum Job Requirements:
Education: MLS from an ALA accredited institution or equivalent including archival coursework or a masters in history with an emphasis in archival administration.
Experience: One to three years archival experience in an academic or research environment.
Experience with archival description and related standards including DACS, EAD, Dublin Core, and MARC.
Knowledge of current best practices for preservation of both physical and digital collections, including the OAIS reference model. In depth knowledge of archival principles and practices. Knowledge of and experience with digitization methods and best practice. Excellent written and oral communication skills, project management skills, creativity, ability to work independently and in a team environment, initiative, flexibility, ability to meet project goals and deadlines, and commitment to public service.
Specific Knowledge, Licenses, Certifications: Academy of Certified Archivists certification and/or Society of American Archivists Digital Archives Specialist certificate preferred
Supervisory Responsibility (if applicable): student assistants
Working Conditions: usual office environmental conditions
Benedictine University does not discriminate in its admissions or educational policies, programs or activities; scholarship and loan programs; athletic and other University administered programs or employment practices on the basis of race, creed, color, national origin, sex, sexual orientation, age, disability, military or veteran status, marital status, citizenship, or any other characteristic protected by applicable law. The laws applicable to Benedictine University include constitutional and statutory protections of the University's rights as a religiously sponsored institution. This policy of equal employment opportunity applies to all employment and personnel practices including, but not limited to, recruiting, hiring, promotion, training and compensation.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
Benedictine University is an Equal Opportunity Employer.
Archivist For Arts Library Special Collections
1.Assumes a variety of responsibilities related to Special Collections/Restricted materials in all formats (including born-digital). This includes selection, appraisal, arrangement and description, preservation, access, outreach, and security. 2. Manages all aspects of ALSC archival processing in paper or electronic format, including: accessioning, arrangement and description, and preservation and rehousing. 3. Improves accessibility to archival collections by preparing and publishing EAD encoded finding aids. Creates collection level records and assists other staff in preparing such records for inclusion in the online library catalog. 4. Oversees ALSC collections management, particularly stacks maintenance and LSF processing. 5. Serves as the primary selector for the Yale Bookplate Collection and participates in ALSC collection development, including: research and selection, dealer and donor relations, and acquisitions negotiations across a broad range of materials relating to the visual arts, design, and the dramatic arts. 6. Collaborates to deliver instructional sessions and reference support in the use of Arts Library special collections by the Yale community and the broader public. Collaborates with other librarians, archivists, and faculty to integrate ALSC materials into courses. 7. Assists in the creation and maintenance of online research guides and other support tools. 8. Participates in the creation of Arts Library exhibition, outreach and instruction programs, and events. This includes the Bibliographical Press and working with other campus partners to draw new and diverse audiences to the Arts Library and the Press. 9. Assists with reading room operations that includes patron requests; reference services to patrons in person, by telephone, and via email; reproduction requests; compliance with security procedures; training library staff, student assistants, and interns. 10. Creates documentation to support training and excellent customer service. 11. Collaborates with Arts Librarians to manage current and future special collections digitization efforts. 12. Participates in setting priorities, planning workflows, recommending changes to procedures and policies; resolves problems, interprets policies, generates statistics and reports, carries out projects. 13. Serves on library committees, working groups, and task forces, and engages in professional development outside the library. Monitors developments and best practices elsewhere to help ensure the excellence of Yale's collections and research support services. 14. Assists, if necessary, with disaster recovery efforts. 15. May perform other duties as assigned.
Required Education and Experience
1.Master's degree from an ALA-accredited library school and an undergraduate degree in the visual arts, art history, design, or a closely-related field. 2. A minimum of two year's professional experience in an academic or museum library, with formal training in archival theory and practice. 3. Experience processing manuscript and archival collections. 4. Demonstrated knowledge of archival and library management systems. 5. Demonstrated experience with basic preservation and conservation standards for archival and special collections. 6. Demonstrated record of designing projects and bringing them to a conclusion in a timely fashion. 7. Experience with providing research support, instruction, and public services for special collections. 8. Demonstrated excellent oral, written, and interpersonal communications and analytical ability, and the ability to provide exceptional customer service to a diverse clientele.
Background Check Requirements
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. Please visit www.yale.edu/hronline/careers/screening/faqs.html for additional information on the background check requirements and process.
The Robert B. Haas Family Arts Library at Yale University seeks a service-focused and collaborative Archivist for Special Collections, a position that provides opportunities for growth and professional development in one of the country's largest academic arts libraries. Reporting to the Associate Director for Arts Library Special Collections (ALSC), the incumbent helps to oversee the day-to-day operations of the ALSC, including archival processing, collections management, and research services.
The Archivist for ALSC processes and catalogs archival and manuscript materials representing the visual arts and design. They prepare finding aids according to relevant standards and established local practice, including using ArchivesSpace. The ALSC archivist plans, directs, and reviews work of library staff, student assistants, and interns who process special collections and staff who support the ALSC service desk and reading room.
The ALSC archivist participates in the acquisitions process, specifically by managing the Yale Bookplate Collection and making recommendations to the ALSC Associate Director. They assist in the preservation assessment of collections and in the selection of materials for conservation treatment. Collaborating with other special collections units within Yale University Library (YUL) system they are responsible for assuring that policies and procedures governing the use of the collections follow the YUL's security standards.
The ALSC archivist collaborates with other with Arts librarians to provide special collections reference, instruction and research services, including the preparation of research guides and other materials, to actively support teaching and research within the visual arts and design across Yale. The ALSC archivist assists with the planning and execution of the unit's virtual and physical exhibition program.
The incumbent serves as a member of the Arts Library's management team and contributes to YUL's, and to the Arts Library's long-range planning. Completes special projects as assigned. Contributes to Yale University Library and University-wide initiatives and is active professionally.
The Robert B. Haas Family Arts Library supports renowned programs in visual and performing arts at Yale, including the Schools of Art, Architecture, and Drama, and the Departments of Theater Studies and History of Art.
Arts Library Special Collections features a broad selection of fine press and artists' books, manuscript and archival holdings related to the book arts, graphic design, and theater. The Yale Bookplate Collection is one of the largest such collections in the world, with an estimated one million individual specimens, dating from the 15th to the 21st century. The unit also oversees Yale Library's Bibliographical Press program that, in conjunction with the printing facilities in Yale's residential colleges, continues a long-held tradition that allows students to experience the craft of printing with movable metal type.
Preferred Education, Experience and
Advanced degree in the visual arts, art history, architecture or a closely related field.
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.
Affirmative Action Statement:
Yale University considers applicants for employment without regard to, and does not discriminate on the basis of, an individual's sex, race, color, religion, age, disability, status as a veteran, or national or ethnic origin; nor does Yale discriminate on the basis of sexual orientation or gender identity or expression. Title IX of the Education Amendments of 1972 protects people from sex discrimination in educational programs and activities at institutions that receive federal financial assistance.
Questions regarding Title IX may be referred to the University's Title IX Coordinator, at TitleIX@yale.edu, or to the U.S. Department of Education, Office for Civil Rights, 8th Floor, Five Post Office Square, Boston MA 02109-3921. Telephone: 617.289.0111, Fax: 617.289.0150, TDD: 800.877.8339, or Email: email@example.com.
Special Programs And Instruction Librarian
About Salve Regina University:
Salve Regina University, ranked among the best institutions of higher education in the United States by U.S. News & World Report, is a comprehensive Catholic University located in scenic Newport, Rhode Island. Salve Regina offers challenging academic programs in a highly supportive environment and an innovative core curriculum that provides students with a solid foundation and broader perspective. The historic, 75-acre campus enrolls approximately 2,500 men and women and offers Associate, Baccalaureate, and Master's degrees, the Certificate of Advanced Graduate Study, and two doctoral programs.
The Special Programs and Instruction Librarian will play a leading role in coordinating outreach and library events as well as participating in information literacy initiatives, to enhance the role of McKillop Library as the center of the academic community for Salve Regina University. The incumbent will support all phases of the research process: providing information literacy instruction, liaising with selected academic departments for collections and research support, and developing innovative programs that showcase research, teaching, and creative activities at the University.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Work with university offices and academic departments to plan and schedule events in McKillop Library showcasing scholarship and research;
Provide research services through in-person, phone, text message, chat and email services; accurately and quickly providing appropriate information to patrons;
Design, deliver, and assess course-integrated instruction sessions in collaboration with faculty;
Serve as library liaison to academic departments at Salve Regina;
Develop online learning objects to support face-to-face and online instruction ;
Provide basic troubleshooting of equipment such as copiers, microfilm readers, printers, scanners; assisting library users with MS Office suite and other software packages;
Continue to develop professionally through active participation in professional associations, publishing, presentation, or other professional activity.
OTHER DUTIES AND RESPONSIBILITIES:
Work with other librarians to continuously improve service to patrons and facilitate communication.
Serve on library and university committees.
Attend department and library staff meetings.
Participate in cross-training initiatives in order to provide occasional coverage of circulation functions.
Evening and weekend work required.
ALA accredited master's degree in library or information science.
Effective instructional, presentation, organization, and communication skills.
Excellent facility with library and office-related technologies, including an interest in learning new technologies.
Knowledge of the ACRL Framework for Information Literacy for Higher Education and its use in teaching.
Strong commitment to diversity, equity, and inclusion in higher education.
Demonstrated excellence working in a highly service-oriented environment.
Demonstrated strong "people skills" such as an energetic, positive, friendly, and approachable demeanor.
The ability to balance contributions to departmental activities with self-directed and self-motivated tasks.
Commitment to enhancing departmental and organizational effectiveness within a collegial, team-based work environment.
Salve Regina University offers generous benefits to eligible employees including:
- health and dental coverage
- life insurance
- long-term disability
- 403B plan
- tuition benefits and more
Salve Regina University strives to provide equal opportunity in employment and education to all employees, students and applicants. No employee, student or applicant shall be discriminated against or harassed on the basis of race, color, national and ethnic origin, sex, sexual orientation, gender identity or expression, religion, disability, age, marital or parental status, military or veteran status, genetic information or any other basis protected by applicable federal or state law, in the administration of Salve Regina's employment policies, education policies, admission policies, scholarship and loan programs, athletic and other University administered programs. In accordance with Title IX, it does not discriminate on the basis of sex in any of its educational programs or activities. Salve Regina is also committed to making its programs and campus accessible to its visitors and compliant will all applicable non-discrimination laws.
Applicants must apply online for any open staff and faculty positions by providing a cover-letter and resume. Pre-employment background checks and reference checks are required of successful candidates. Salve Regina University participates in E-verify. (Spanish)
Special Collections Administrative Assistant
This position is responsible for managing the finances of the L. Tom Perry Special Collections, overseeing student employment records, and coordinating department security.
Manages department financial matters
Tracks and records all transactions on gifted and budgeted funds (~$600,000 annually)
Reconciles budgets and expenditures
Tracks student wage expenditures (~$380,000 annually)
Participates on the department finance committee
Oversees all departmental hosting expenditures
Oversees student employment in the department and manages department employment files
Coordinates all departmental student hiring and terminations
Manages the student evaluation process for the department
Explains work expectations to student employees
Acts as Y-time manager for over 50 student employees
Manages details of leave time for department curators, sending appropriate reports to department chair
Manages department security
Tracks and manages card access to Special Collections for full-time and student employees
Establishes appropriate security access levels and communicates them to university police assigned to the library
Coordinates granting of card access through university police assigned to the library
Serves on departmental committees
Other committees as assigned
Minimum education/experience required: Bachelor's degree OR Associate's degree with 2-3 years' experience managing finances OR equivalent combination of education and experience
Preferred: Masters of Library Science/Masters of Library and Information Science and/or 3 years archives experience
Skills, abilities, knowledge, licenses, certifications:
Experience working with financial records including budgeting, deposits, and credit card records
Excellent communication skills
Ability to train, supervise, and motivate student employees
Attention to detail
Ability to independently complete tasks
Ability to make independent decisions within the boundaries of library and department policy
Extensive experience in Excel, Word, PowerPoint, and Outlook
Ability to multitask projects, prioritize, meet deadlines, and work effectively under pressure
Ability to work cooperatively with library and university security personnel
Experience with financial management software
Previous library experience
Knowledge of Dewey Decimal and Library of Congress classification systems
Knowledge of integrated library systems (e.g. SirsiDynix Workflows) used to track expenditures
Demonstrated experience with transcription
Employee Class: 3/4 Time (28 hour)
Work Location: Provo Campus
Environment: General office or other equivalently good environment
Physical Exam Required: N
Physical Exam Details: None needed
Desired Start Date: As soon as possible
Job Close Date: 02/19/2019
Pay Level: 48
Approximate Starting Salary:$16.52 - $21.46 per hour depending on experience and qualifications
Documents Required at time of Application:
Required: Cover Letter, Resume
Optional: Letter of Recommendation 2
Equal Opportunity Employer: m/f/vets/disability
Library Associate - Research %26 Instruction And Special Collections %26 University Archives
Greet and assist patrons in-person, by telephone, and virtually in selecting,locating, accessing, using, and analyzing primary sources, archival material,and information in print and digital library resources. Answer questions requiring specific information. Provide referrals to other services, facilities, or information sources. Guide individual patrons through the research process. Assist patrons in using search strategies and identifying appropriate resources,including electronic databases and digital collections. Contribute to the management of the reading room when patrons are conductingresearch in SCUA. Assist patrons with the use of technology in the Learning Commons. Troubleshoot equipment problems in the Learning Commons. Provide excellent customer service to faculty,staff, students, alumni, and independent scholars.
Participate in outreach efforts for R&I and SCUA, including exhibits,displays, presentations, events, and web features. Collaborate with SCUA colleagues to develop digital components of exhibits anddisplays. Participate in the preparation of materialsfor SCUA instruction sessions in collaboration with departmental staff.
Digitize archival collections according to departmental procedures and archivalbest practices. Work with SCUA colleagues to determine student digitization projects andconduct quality control of their work. Participate in disaster planning and preparedness activities related to librarycollections. Organize, and import digitized or born-digitalfiles into CONTENTdm and upload them to the digital collections website.
Bachelor's Degree and two years of experience in a library setting or similar environment.
Proficiency in the use of electronic databases, research and reference materials in print and electronic format, primary sources, and archival materials.
Strong commitment to customer service and user satisfaction.
Initiative, energy, enthusiasm, and commitment to supporting the academic and research needs of students, faculty, and staff of the University and external scholars.
Demonstrated ability to instruct others in the use of primary sources and electronic resources in a variety of platforms and formats; understanding of the value and importance of the use of primary sources in research and education.
Ability to quickly learn new electronic resources and software.
Ability to troubleshoot minor problems with library technology and equipment, such as printers and PCs.
Strong attention to detail; analytical skills with a demonstrated ability to problem solve and synthesize information into a broad context.
Excellent organizational and time management skills.
Excellent communication skills.
Excellent interpersonal skills and ability to work independently as well as collaboratively with departmental staff.
Ability to exercise discretion when working with sensitive or private information in keeping with state and federal guidelines.
Flexibility in a changing technological environment.
Experience in an academic library or archives environment.
Ability to conduct independent research.
Experience arranging, describing, preserving, digitizing, and providing access to special collections or archives.
Experience working with CONTENTdm, ArchivesSpace, or similar software.
Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.
A Criminal Background Investigation is required for the hired candidate and the results may impact employment.
Head Of Archives And Special Collections - College Of The Holy Cross
The Head of Archives and Special Collections reports to the Director of Library Services. She/he is responsible for all planning, management, and leadership of the College's Archives and Special Collections and its work. The principal responsibility is to administer the ongoing organization of the collections in both traditional and digital formats. He/she is also responsible for managing all access and the preservation of the collections, maintaining adequate security and providing efficient reference services. The Head also takes the lead in supporting and promoting digital archives and digital preservation of institutional resources. She/he supervises all departmental staff, both professional and non-exempt as well as student assistants. He/she is responsible for the creation and management of the department budget. He/she oversees the departments' outreach which includes library and online exhibits as well as social media content. The Head of Archives and Special Collection department is a full member of the library team and participates in departmental meetings initiatives and library planning.
Major Areas of Responsibility
Supervision of departmental staff
Departmental planning and decision making and budget preparation
Manages the organization of the collections
Leads digital archives and digital preservation work including development of online exhibits
Prepares appropriate level of descriptions for collections
Manages preservation and conservation initiatives
Provides reference services to all constituencies.
Determines content and coordinates library exhibits
Works with administration and academic departments to coordinate the deposit of appropriate material
Keeps up to date in archival best practices
An ALA accredited MLS, MA in Archival Science or equivalent.
Three to five years of increasingly responsible archival experience
Knowledge of current archival practices and familiarity with archival cataloging procedures.
Experience with and knowledge of current digital archives/digital preservation procedures and technologies
Experience supervising other library professionals
Excellent oral and written communication skills
Ability to work effectively with people at all levels
Ability to protect the confidentiality of materials in the collection
This is a full time, exempt level position.
The College of the Holy Cross is a private, Jesuit Catholic, undergraduate institution serving approximately 3,000 students. Founded in 1843, Holy Cross is the oldest Catholic college in New England and has a tradition of academic excellence. It is located atop Mount Saint James in Worcester, Massachusetts. The picturesque, 174-acre campus is an award-winning and registered arboretum.
Worcester is a city of approximately 170,000 people centrally located in the Commonwealth of Massachusetts. It is approximately one hour from Boston, Hartford, and Providence, and three hours from New York City. Worcester is known as the Heart of the Commonwealth. Worcester offers many cultural and recreational opportunities.
The College is an Equal Employment Opportunity Employer and complies with all Federal and Massachusetts laws concerning Equal Opportunity and Affirmative Action in the workplace.
A member of the Higher Education Consortium of Central Massachusetts (HECCMA).
To review our Employee Benefit Options, please go to: https://www.holycross.edu/human-resources/benefits
Please attach a cover letter addressing the position requirements along with your resume.
In your cover letter please address how your work supports the College's mission as a Jesuit, undergraduate liberal arts college (see http://www.holycross.edu/mission) and its core commitment to diversity and inclusion. For more information, please visit http://holycross.edu/diversity.
Review of applications will begin as received and continue until the position has been filled.
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