Library Assistant Job Description Sample
The current vacancy in Point Arena is part-time. The list developed from this recruitment will be used for a limited period to fill open and promotional, regular full-time and/or part-time positions throughout the County, should they occur. The incumbent's work will include assisting with programming for children and teens. Pursuant to current bargaining unit agreements, employees regularly assigned to the coastal region or in Covelo are eligible to receive a 5% assignment premium.
Under supervision, performs work of routine difficulty. Examples of the work include: assisting patrons; checking library materials in and out; shelving books and maintaining materials; and general clerical duties.
Job Requirements and Minimum Qualifications
Duties may include but are not limited to the following.
Greet visitors and direct them to the appropriate area; provide information on library services and functions and respond to various inquiries.
Check library materials in and out; may answer routine reference questions, referring non-routine reference questions to Librarian; maintain library materials by assuring the proper shelving/placement; reserve books for patrons; and notify patrons regarding availability of requested materials and materials that are overdue.
Prepare routine and non-routine reports as requested; receives, sorts, and summarizes material for the preparation of reports; prepares work reports.
Maintain files; compile and complete data for administrative and public reports, bulletins, questions on material assembled; photocopy reports, charts, memos, and other various documents; disseminate a variety of information and/or reports to various agencies, divisions, or departments via telephone, mail, email or fax.
Perform other related duties as assigned.
MINIMUM QUALIFICATIONS REQUIRED
Education and Experience:
High school diploma or GED; and, one year of experience performing general office duties that included public contact; or, any combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job.
Knowlege, Skills, and Abilities
Principles and practices of public relations and responsive customer service.
Basic library methods, materials and practices, basic reference materials and information sources.
Correct English usage, including spelling, grammar, punctuation and vocabulary.
Record keeping, filing methods and records management techniques.
Electronically based information systems related to library operations and services.
Applicable state, federal and local ordinances, laws, rules and regulations.
General office procedures, policies and practices, and basic computer and other general office equipment.
Communicating orally with internal staff, citizens, and other departmental staff in order to give and receive information in a courteous manner.
Typing from rough draft or printed text using a word processor or typewriter.
Using tact, discretion, initiative and independent judgment within established guidelines.
Using a computer to accurately and rapidly enter and retrieve data and information.
Operating and routine maintenance of general office machines.
Mental and Physical Abilities:
Ability to provide assistance to the public.
Ability to provide effective service and communicate with patrons and staff.
Ability to read and interpret documents such as operation and maintenance instructions, and procedure manuals.
Ability to establish and maintain effective working relationships with others.
Ability to draft and type correspondence.
Ability to add, subtract, multiply and divide whole numbers, common fractions and decimals.
While performing the essential functions of this job, the incumbent is regularly required to stand, sit, walk, use hands to finger, handle, or feel objects; reach with hands and arms; stoop, kneel, crouch, or crawl; lift and/or move up to 10 pounds; and speak and hear. While performing the essential functions of this job the employee is occasionally required to lift and/or move up to 25 pounds.
Important Application Information:
It is your responsibility to demonstrate through your application materials how you meet the minimum qualifications of the position/s for which you apply.
You must complete all sections of the application. A résumé or other information you feel will help us evaluate your qualifications may be attached to your completed application, but will not be accepted in lieu of completing any part of the application. Blank applications that contain only a résumé or those that reference "see résumé" will be rejected as incomplete.
Check your application before submitting to ensure it is complete and correct; no new or additional information will be accepted after the closing date.
Inquiry will be made of your former and current employers; please provide the names and telephone numbers of supervisors on your application.
You must provide the names and contact information of at least three (3) references (not relatives) that have knowledge of your job skills, experience, ability and/or character.
Application materials are the property of Mendocino County and will not be returned.
It is your responsibility to keep your NEOGOV profile updated, including any changes to your telephone number or address. Failure to do so may result in missed notification of exams or interviews.
The exam process listed on this flyer is tentative. Mendocino County reserves the right to make necessary modifications to the examination plan. Such revisions will be in accordance with approved personnel standards. Should a change be made, applicants will be notified.
The provisions of this job bulletin do not constitute an expressed or implied contract.
Examination Process: All complete applications will be reviewed with those judged most qualified progressing further in the selection process. Based on the number of qualified candidates, an oral examination (weight 100) or an unassembled exam, consisting of an evaluation of education and experience as stated on the application form, will be administered. The examination process will test the knowledge and abilities described above. A minimum score of 70 must be attained for placement on the employment list.
Special Testing: If you require special testing arrangements to accommodate a disability or religious conviction you must contact Human Resources at 707.234.6600 prior to the test date to make your requirements known. You must provide enough advance notice to allow Human Resources to properly review and evaluate your request.
Employment with the County may require the successful completion of a pre-employment background and/or medical examination and may include drug screening and/or fingerprinting.
This announcement is a synopsis of duties and requirements of this job. To review the complete classification specification and benefits, please see the HR website. Applications must be submitted to the Human Resources Department by the final filing date.
The County of Mendocino is an Equal Opportunity Employer
This information is a summary of general benefits. Benefits listed in Mendocino County Resolutions or Memorandums of Understanding prevail over this listing. This information is not legally binding, nor does it constitute a Contract.
Compensation is based on a five-step salary range, with annual merit-based increases within the salary range.
Covered under Social Security and the 1937 act; both employees and the County pay into the retirement fund. For the most current information regarding County Retirement please go to:
HOLIDAYS AND PERSONAL LEAVE
Mendocino County observes 11 paid holidays per year. Employees are granted 24 – 48 hours of personal leave annually, depending upon Bargaining Unit.
Accrues at the rate of two weeks per year for three years. Three weeks per year after three years, four weeks after eight years and five weeks after 15 years.
Paid sick leave accrues at the rate of 1.25 days per month, or 15 days per year. Accruals are pro-rated for part-time employees working at least 20 hours per week. Part-time employees working less than 20 hours per week, and extra-help employees receive up to 24 hours (or 3 days) of paid sick leave annually.
MEDICAL, DENTAL, VISION, AND LIFE INSURANCE
The County and the employee share the cost of an employee selected health care plan; enrollment in the plan includes $20,000 Life Insurance.
For the most current information regarding Health Insurance please go to:
EMPLOYEE ASSISTANCE PROGRAM
For the most current information regarding Employee Assistance please go to:
EMPLOYEE WELLNESS PROGRAM
For the most current information regarding Employee Wellness please go to:
For the complete list of most current labor agreements please go to:
If you leave your computer and return later, you may time out. REMINDER: Current DCSD employees must apply through their district log-on, this application is for external candidates only! Job Posting Title:Library Assistant
Responsible for providing appropriate assistance in the overall management of the Library Media Center, including supervision and instruction, oversight of the collection, equipment, and circulation system, and providing appropriate assistance with students and other people using and working in the LMC.
Develops and promotes good community relations among various community and school clientele. Position Specific Information (if Applicable):
--- Monitor and maintain the automated library CIRC/CAT system. --- Maintain and troubleshoot library computer hardware, software, audiovisual and multimedia equipment, performing minor repairs as necessary, following District procedures for services and maintenance of electronic equipment. --- May be responsible for selecting, evaluating and ordering Library Media Center equipment, physically processes AV and computer equipment for the library. --- Perform necessary and appropriate record keeping. Perform inventory of all Library Media Center equipment and materials. --- Assist in the management of the Library Media Center collection, including circulation responsibilities, and the technical processing of print and non-print materials. --- Assist in the training, scheduling and management of student assistants and community volunteers in the Library Media Center. --- Serve as a resource person for Library Media Center materials and services, coordinating and communicating with the school community as appropriate. --- Perform other related duties as assigned or requested. --- Assist with the supervision, management, instruction and activities in the Library Media Center as appropriate. --- Assist with the use and management of the Library Media Center instructional software systems including CD ROMS, electronic databases, word processing programs, Internet access and information retrieval in accordance with District policy.
Certifications: Education:High School or Equivalent (Required) Position Type:Regular Primary Location:MOUNTAIN VIEW PRIMARY One Year Only (Yes or No):No Minimum Starting Rate: (Based off a full-time FTE; if applicable, part time salaries will be prorated)$12.25 USD Hourly Maximum Starting Rate: (Based off a full-time FTE; if applicable, part time salaries will be prorated)$15.38 USD Hourly Scheduled Hours Per Week:20 FTE:0.5 Approx Scheduled Days Per Year: (260 days indicates a year-round position. Time off [or Off-Track Days] are then granted based on the position. Any exceptions to the normal off-track time will be noted in the Additional Position Details section above, as scheduled work days.)176 Work Days Closing Date (Ongoing if No Date Specified): Please note that the posting will be closed as of 12:01 am on the day specified (if applicable).
Department University Libraries Alternate Department Description
Arlington Campus Library
Criminal Background Check Standard Background Check Motor Vehicle Background Check No Restricted Position? Job Category Student Wage / Non-Student Wage Role (State) Job Title Part Time Wage Employee Working Title Library Assistant Job Type Part-Time Position Number WGD268 Recruit Number STF9059 Working Hours Sunday, 12:00 Noon
8:00 P.M., M,T,W,R 5:00 P.M.
9:00 P.M. Location Arlington, VA Other Location Pay Band Salary $17.00 per hour Web Announcement
The George Mason University, Arlington Campus Library, is looking for an enthusiastic and energetic person to join our access services team! George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.
This position is responsible for supporting the ACL librarians and staff during evening and weekend hours. The library assistant will perform a wide range of complex duties at the library service desk including helping patrons with a variety of circulation transactions including document delivery and reserves, print services, fine collection, and group study room access; and providing basic reference support.
Duties also include, but are not limited to, opening, closing, and securing the library facility; shelving and other stacks-based tasks. An in-person interview is required.
Bachelor's degree or significant equivalent library experience; demonstrated customer service experience; demonstrated experience with office productivity software and computer equipment and software; ability to work both independently and as part of a team; dependability and punctuality; aptitude for accurate and detail-oriented work; effective interpersonal skills and communication skills (written and oral) for providing service to a large, diverse user community.
Academic library experience preferably in circulation services.
Special Instructions to Applicants
For full consideration, applicants must apply at https://jobs.gmu.edu/; complete and submit the online application; and upload a cover letter, resume, and a list of three professional references with contact information.
For Full Consideration, Apply by: Posting Date 12/03/2018 Job Close Date 12/17/2018 Open Until Filled?
No Telework Friendly? No Mason Ad Statement
Great Careers Begin at Mason!
George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report "Up and Coming" spot for national universities and is recognized for its global appeal and excellence in higher education.
Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.
If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at jobs.gmu.edu/!
George Mason University, Where Innovation is Tradition.
George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.
Campus Safety Information
Mason's Annual Security and Fire Safety Report is available at http://police.gmu.edu/annual-security-report/
About Georgian Court University:
Founded in 1908 and sponsored by the Sisters of Mercy, Georgian Court University is a leading regional university that provides a transformative education, preparing students for ethical leadership and service in the Catholic Mercy tradition. GCU's strong liberal arts core and its special concern for women create an environment that supports diversity and academic excellence. Anchored by the Mercy core values of respect, integrity, compassion, service, and justice, Georgian Court serves nearly 2,500 students of all faiths and backgrounds in upward of 30 undergraduate and 10 graduate programs.
The university, which was founded over a century ago as a women's college, became a fully coeducational university in 2013. Women and men attend classes on the GCU main campus in Lakewood, N.J., on the picturesque former George Jay Gould estate, which is also a National Historic Landmark. Courses are also taught online and at several other locations in New Jersey.
Working as a member of the Technical Services Team in an evolving, dynamic environment this full-time, 35 hour per week position is responsible for coordinating the daily operations of receiving library collection materials including electronic resources; working with vendors and University staff to resolve complex order and payment problems; managing invoices, maintaining financial records, creating assessment reports of financial activity, and participating in other library projects. Reports to the Technical Services Coordinator.
Receive all purchased library materials by updating and verifying records in OCLC WMS; prepare materials for cataloging; communicate with vendors to resolve order and payment problems.
Generate, monitor and dispatch vendor invoices using desktop applications and OCLC WMS to ensure accountability; expedite payment according to vendor and university schedules.
Create, compile and disseminate assessment reports using OCLC WMS, vendor websites and desktop applications to monitor firm, standing order and electronic resources fulfillment and ensure library funds are properly utilized.
Provide weekly circulation desk services to campus community.
Participate in other activities as assigned, including but not limited to: processing and repair of library materials, book sale, inventory, library showcase displays, and special projects.
Integrate the core values of respect, integrity, compassion, justice and service in all aspects of interaction.
Perform other duties as assigned by the Technical Services Coordinator, librarians, or Director of Library Services.
High school diploma (some college preferred)
Excellent oral and written communication skills as well as math skills.
Excellent computer skills including experience using Microsoft Office Word and Excel.
2 to 3 years accounts payable/receivable experience preferred.
Strong interpersonal skills, including a professional telephone manner, email etiquette, with the ability to diplomatically interact with vendors, staff, and faculty.
Flexible with effective time management skills and ability to prioritize projects and deadlines.
Highly organized with attention to detail and disciplined follow-up skills.
Experience working with an integrated library system preferred.
Ability to work independently as well as collaboratively within a team-based environment.
Ability to lift 25 pounds and push a 50 pound book truck.
Applicants interested in applying MUST submit the following documents via online:
Contact information for three professional references
Returning Applicants - Login to your Georgian Court Careers Account to review your completed application.
As you are submitting your application via this online process, please assure you provide an accurate email address. You will receive an acknowledgment indicating your application materials have been received. If you do not receive the email to your inbox, please check your spam folder. If it is not in your spam folder, please go to Returning Applicants Login, click on the Help Desk link and click on New Ticket for assistance.
PLEASE DO NOT CALL OR SEND AN EMAIL MESSAGE TO THE HUMAN RESOURCES OFFICE REGARDING THE STATUS OF YOUR APPLICATION.
This position provides customer service and administrative support for library operations
Provides customer service support to faculty, staff, students and the general public; checks materials in and out; collects overdue fines.
Sorts and distributes mail.
Orders, organizes and inventories office and library supplies; maintains paper levels for printers and photocopiers.
Receives and refers calls.
Types correspondence and paperwork as assigned.
Produces and maintains library calendars and schedules.
Shelves books; reads and organizes shelves.
Participates in all work at the circulation desk, such as processing interlibrary loans, reserving books, informing patrons of services available, and provides instruction on the use of the library catalog.
Monitors library computer, media and equipment usage by patrons and provides instruction on basic use as needed.
Performs related duties as assigned.
KNOWLEDGE REQUIRED BY THE POSITION
Knowledge of library operations and procedures.
Knowledge of university policies and procedures.
Knowledge of customer service principles and practices.
Knowledge of computers and job-related software programs.
Skill in interpersonal relations and in dealing with the public.
Skill in oral and written communication.
Skill in providing quality customer services.
The Director of Library Services assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results.
Guidelines include university and library policies and procedures. These guidelines are generally clear and specific, but may require some interpretation in application.
COMPLEXITY/SCOPE OF WORK
The work consists of related customer service and administrative duties. Frequent interruptions contribute to the complexity of the position.
The purpose of this position is to provide administrative and customer service support for library operations. Success in this position results in the provision of quality library services to university students, faculty and staff.
Contacts are typically with co-workers, faculty, staff, students, community patrons, representatives of other libraries, and members of the general public.
Contacts are typically to give or exchange information, to resolve problems, or to provide services.
PHYSICAL DEMANDS/ WORK ENVIRONMENT
The work is typically performed while sitting at a desk or table or while intermittently sitting, standing or stooping. The employee occasionally lifts light and heavy objects.
The work is typically performed in an office.
Regular work schedule is Monday-Thursday 1-10p; Friday 8a-5p; with occasional weekend shifts.
SUPERVISORY AND MANAGEMENT RESPONSIBILITY
Associate's degree required, Bachelor's degree preferred.
More than one year of related experience required.
Ability to work schedule of Monday-Thursday 1-10p; Friday 8a-5p; and occasional weekend shifts.
Under the direct supervision of a certified staff member, to assist certified professional employees in the media center to enable students to effectively use the instructional materials in the center, and to acquire the knowledge, skills and abilities to take full advantage of library materials and resources.
Assists students in locating reference and other instructional materials, and in developing knowledge, skill and abilities to gain independence and fully utilize the library materials and resources.
Assists in reinforcement in reading, language arts, mathematics, computer instruction, media and other skills.
Assists in maintaining the circulation desk operations and circulation files.
Works with students individually and in small groups to reinforce basic learning.
Operate audio visual equipment as needed.
Assist in cataloging and filing learning materials.
Constructs, copies, distributes and uses educational materials.
Serves as a reference guide for students.
Arranges book displays, exhibits and other items to provide an appropriate learning resource environment and maximize students' interest in reading and learning.
Assists with the selection of library materials and resources, and in weeding out old outdated materials and books.
Assists in the utilization and maintenance of instructional and non-instructional library equipment, including a personal computer if necessary.
NOTE: While the basic functions of this position are the same for the various levels of School Librarian,
each successively higher level requires greater responsibility, ability to supervise and run the libraries operations,
ability to lead and train others, a higher degree of education or training, greater computer skills, more related experience,
and/or other attributes that distinguish it from any lower level(s).
Use standard library equipment, such as personal computers and copiers.
Knowledge, Skills and Abilities
Ability to carry out instructions furnished in written or oral form.
Ability to use personal computers and instruct students in their use (including creating documents, word processing and using the Internet to conduct research).
Ability to add, subtract, multiply and divide, and perform complex arithmetic operations.
Ability to work with a diverse group of individuals.
Ability to maintain confidentiality of information regarding students, employees and others.
Ability to follow directives of teacher, media specialist or other supervisor, and assist students with respect to instructional and non-instructional tasks.
Ability to establish and maintain cooperative working relationships with students, staff and others contacted in the course of work.
Ability to report work orally or in writing to supervisor as required.
Effective writing and communication skills.
Job Title LIBRARY ASSISTANT Position Number 8100947 Job Category University Staff Job Type Full-Time FLSA Status Non-Exempt Campus Rogers Park-Lake Shore Campus Department Name DEAN OF LIBRARIES Location Code LIBRARY ACQUISITION (02900A) Is this split and/or fully grant funded? No Duties and Responsibilities
The Monograph Acquisitions Assistant processes regular, rush and special book order requests; communicates with the requestors and book suppliers regarding the orders; monitors and records receipt and payment of orders placed, and resolves problems of moderate complexity; performs basic level cataloging work; and manages reports and procedural documents related to the job.
Duties and Responsibilities:
Process regular, rush and special book order requests for subject specialists, course reserves, purchase-on-demand programs, and other library initiatives. This entails verifying library holdings in Loyola's catalog Alma-Primo to avoid unintentional duplicates, identifying items that require special handling, placing orders with appropriate vendors following local guidelines and using a variety of tools such as the GOBI interface, and downloading bibliographic records from WorldCat database into Alma and creating associated order records.
Use a procurement card for book purchases that require prepayment; manage and report the procurement account transactions following University policies and procedures.
Monitor and record receipt and payment of orders placed to ensure timely receipt and payment; resolve problems related to acquisitions records and processes of moderate complexity.
Communicate with book requestors about their order requests; communicate and follow up with book suppliers as needed.
Perform basic level cataloging work for newly acquired books. This involves matching the books against the cataloging records supplied by vendor, verifying correctness and appropriateness of information, and modifying records in Alma as needed applying local cataloging procedures.
Document and maintain procedures pertaining to the job.
Participate in acquisitions and other departmental projects.
Participate in committee work and professional development activities.
Minimum Education and/or Work Experience
Bachelor's degree and one year of library experience; equivalent combination of education and experience may be considered.
Ability to work with highly detailed information in an online environment.
Strong organizational and problem solving skills, and ability to meet deadlines.
Good interpersonal and communication skills.
Ability to work both independently and within a collaborative team environment.
Bachelor's degree required.
One year of library experience required, preferably in relevant areas.
Proficiency with Microsoft Office Suite, Internet and e-mail applications.
Previous experience with library management and discovery system (such as Alma and Primo) is preferred.
Supervisory Responsibilities No Required operation of university owned vehicles No Does this position require direct animal or patient contact? No Physical Demands Carrying, Standing, Repetitive Motions Working Conditions None Open Date 11/14/2018 Close Date Special Instructions to Applicants
Position Number: P00002885Department / Hospital: Law Library
The University of Miami is considered among the top tier institutions of higher education in the U.S. for its academic excellence, superior medical care, and cutting-edge research. At the U, we are committed to attracting a talented workforce to support our common purpose of transforming lives through teaching, research, and service. Through our values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity and Teamwork (DIRECCT) we strive to create an environment where everyone contributes in making UM a great place to work. We are one of the largest private employers in Miami-Dade County; home to more than 13,400 faculty and staff from all over the world.
The Evening/Weekend Circulation Supervisor position is responsible for the operation of the Circulation Department during the evening and weekend hours. He/she performs specialized duties requiring a broad knowledge of general library operations in a diverse work environment. The position provides and oversees the delivery of accurate, timely, and courteous service that respects individual needs and strengthens the educational experience.
The primary schedule is 4pm-12:30am Monday and Thursday, 2pm-10:30pm Friday, 1pm-9:30pm on Saturday, and 3pm-11:30pm on Sunday. Adjustments in this schedule will be required as a function of the academic calendar, e.g., intersession, summer hours, etc.
Reports to the Circulation Librarian.
Essential Duties and Responsibilities:
Circulation of Library Materials; Supervision of the Library Circulation Desk during evenings and weekends (70%)
Staffs and oversees the Library Circulation Desk Library during scheduled hours
Assists patrons in locating materials in the Library
Provides excellent customer service, courteous directional and informational assistance, requiring a general knowledge of the library's physical facility, organization, collections and policies
Uses the librarys integrated library system (ALMA/uSearch) to circulate materials (checkout, check-in, place holds, etc.), and to add course reserve material
Opens/Closes and secures the library in conjunction with security officer
Manages difficult library users, emergencies, alarms, or other disruptive situations with professionalism, tact and diplomacy
Reports complaints or problems with the library or law school to the University facilities or other appropriate departments
Participate in library stack maintenance and updating legal material (15%)
Updates various supplemented titles, including filing loose-leaf material and other forms of updates; generally maintains updated sets
Reshelves books and other library stacks upkeep as needed
Troubleshoots minor problems with microfiche/film readers, copy machines, uSearch, printers, copiers, etc.
Ability to lift, push or move library books or furniture required
May work on unit projects
Accommodate schedule changes as needed
Supervises student workers during work shifts (13%)
During work shifts, supervises library student workers, directing their work and ensuring the work of the library (sorting, shelving, shelf reading, etc) is completed
Ensures shelving is completed in a correct and timely manner
Trains student workers to shelve and to conduct shelf reading and to provide circulation desk coverage
Other duties as assigned (2%)
Education and Experience
High school graduate; two years of work experience in a library or related field; skill using online computer systems. All positions in the Law Library are committed to providing the highest quality of customer service to faculty, students, co-workers and the general public.
Apply online. Position #P00002885
The University of Miami is home to some of the brightest minds in the world. We are committed to educating and nurturing students, creating knowledge, and providing service to our community and beyond. The University of Miami offers competitive salaries and a comprehensive benefits package including medical and dental benefits, tuition remission, vacation, paid holidays and much more. The University of Miami is an Equal Opportunity Employer
- Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information-https://www.hr.miami.edu/careers/employment-laws-eo/index.html
The University of Miami is an Equal Opportunity Employer
- Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.
The Library Assistant will work onsite at one of our clients and will provide a range of clerical library related support including file creation and maintenance, data entry and filing. The ideal candidate is a nimble learner, is customer focused and has strong interpersonal skills. This full-time position is located near downtown Indianapolis and offers free onsite parking.
Provide documents via requests on-line and visits to the Library
File all incoming documents into proper files
Populate and keep current a database of all documents/records received into the Library
Day-to-day management and organization of the filing system including shifting files, making new folders when folders become overcrowded, ordering supplies, etc.
Annually purge those documents which would include removal from the shelves, transferring and organizing into boxes, logging information into the database and preparing the necessary documentation
Meetings and regular communication with management regarding changes as they may occur, opportunities to streamline the activities, customer service, etc.
Report generation as needed
Route and distribute documents to internal customers
Strong verbal and written communication skills a must
Comfortable providing customer service in corporate environment
Works collaboratively with others to achieve shared objectives
Interest and ability to learn new software and processes
Strong attention to detail and organizational skills
Self-motivated and ability to prioritize work
1-2 years' customer service, file room or medical office experience
Some college desirable; degree a plus
Experience with MS Word and Outlook; Excel experience a plus.
Alpha-numeric data entry experience desired
Experience with office equipment (i.e.; copier, scanner, fax, etc.)
Flexibility in schedule to work some overtime as needed
Ability to climb stairs, bend and reach for filing, lift up to 40 lbs. and walk 1/4 mile between libraries up to twice per day and from parking lot to facility
Must be able to work in the vicinity of Vancomycin and Penicillin
Will be required to pass drug screen and background check
Library Assistant Iii, Access Services - Kent Library
Position Summary Benefits Supplemental Questions
Library Assistant III, Access Services
Part-Time, 12 month position
Kent Library's Access Services provides student, faculty, staff and community guest user services. The Library Assistant III works closely with other unit staff to provide excellent user services. The assistant trains and supervises student employees. The assistant also shares responsibility for multiple unit activities such as resource sharing, reserves, managing library collections, creating statistical reports and other duties as assigned.
The Library Assistant III ensures safe and secure spaces for users, staff and library collections. The assistant is responsible for opening, staffing, and closing the building, and for user and staff safety and security during regular and extended hours. During inclement weather, this unit may be the only presence in the library, providing user physical access to library services, resources and facilities. The assistant is expected to work two evenings a week, from afternoon until midnight (Monday-Thursday) and every other weekend (Saturday 11:30 am – 5:00 pm ; Sunday 12:30 pm – midnight with extended dinner break). During the winter intersession, summer, and holidays, the assistant is expected to work a daytime schedule, maintaining a 25 hour work week.
Provide one-on-one information, collection, directional and other assistance to students, faculty, staff and community guests
Train, supervise and evaluate student employees
Create, update, and maintain security of library user records
Process, maintain and update reserve, resource sharing and interlibrary loan materials
Manage the library materials shelving and collection maintenance processes
Share responsibility for collecting, collating and distributing library statistics
Shares responsibility for determining, implementing and documenting Access Services policies and procedures
Assist users and coordinate with the University's Department of Public Safety in emergency situations
High school diploma or GED
Knowledge of Microsoft Office Word and Excel (for full consideration, Microsoft Office Testing is required by December 21, 2018; see "Additional Information" section below for instructions)
Demonstrated experience with, and an understanding of, excellent customer service
Demonstrated ability to work well under pressure in challenging situations
Excellent interpersonal, verbal and written communication skills
Demonstrated ability to work successfully both independently and as a member of a team
Ability to lift 30 pounds daily with or without accommodation
Available to work evenings and weekends during the semesters and daytimes during the summer and when classes are not in session
Demonstrated commitment to a diverse work environment, including working with multicultural populations and an understanding of, and sensitivity to, issues affecting women and minorities
Required Information & Deadline:Application Deadline: To ensure full consideration, application materials must be received by December 21, 2018. The position is available immediately and will remain open until filled.
To Apply: Complete the online application by clicking on the APPLY button at the top of the page. You will need to submit the following in order for your application materials to be complete.
Letter of interest addressing all position qualifications
Names and contact information of three professional references may be asked for at a later date
Additional Information:For full consideration, Microsoft Office testing is required to be completed within the past year and by the deadline date listed above. To schedule the Microsoft Office skills tests, please call Testing Services at (573) 651-2836. Proof of Microsoft Office Specialist Certification can be submitted in place of required testing.
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