Magistrate Job Description Sample
Description of Work
RECRUITMENT RANGE: $38,620.00 - $51,704.00
SALARY GRADE: Flat Rated
Magistrates are judicial officials who evaluate requests for criminal charges and issue criminal process and search warrants. In addition, magistrates conduct initial appearances, including bond hearings, for defendants upon arrest.
Magistrates preside over Small Claims Court hearings and marriage ceremonies. Must be able to work irregular hours including nights, weekends, and holidays. The person in this full time position will serve as an officer of district court in accordance with NC General Statutes §7A 170-179.
The Clerk of Superior Court, in his/her sole discretion, nominates person(s) to be considered for appointment to the position of magistrate to the Senior Resident Superior Court Judge. The Senior Resident Superior Court Judge, in his/her sole discretion, appoints magistrate(s) to an initial two-year term. The Chief District Court Judge determines magistrates' work schedules.
Entry rate of pay commensurate with prior experience as a Magistrate; $51,704.00 is the entry rate of pay for a Magistrate with an active law license from any state.
Knowledge, Skills and Abilities / Competencies
Individuals most suited for magistrate positions possess the ability to exercise sound judgment and to make decisions, are proficient at general office and computer skills, understand North Carolina Court Systems procedures, are team players with the ability to work under pressure, and have the ability to communicate effectively with the general public.
Minimum Education and Experience Requirements
Graduation from a four year college or university; or an associate degree and four years of work experience in a related field. Related fields include: teaching, social services, law enforcement, arbitration or mediation, the court system, or counseling.
Magistrates are statutorily required to live in the county the magistrate position serves at the time of nomination. You MUST be a resident of Halifax County to be eligible for this position.
Attach cover letter and résumé.
Supplemental and Contact Information
Applicants must complete an on-line application by clicking the above APPLY link. Mailed or faxed applications will not be accepted.
Before applying, please read the Online Employment Application Guide for instructions on creating your profile and applying for specific postings.
It is important your application includes all of your relevant education and work experience and that you answer all questions associated with the application to receive proper credit. Résumés are not accepted in lieu of fully completed applications.
- NOTE* Many job postings require certain documents be attached to an application. Verify your application is complete and uploaded documents are attached to your application before submitting it. Applications may not be altered after they have been submitted.
Carefully review the FAQs if you experience difficulty with the application process or attaching documents. For technical issues with applications or attachments, call the NeoGov Help Line at 855-524-5627.
All NC Judicial Branch agencies are Equal Opportunity Employers.
The North Carolina Judicial Branch participates in E-Verify, an internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from the US Department of Homeland Security and Social Security Administration records to confirm employment eligibility. To learn more, click on these links:
E-Verify Participation (Spanish)
Right to Work
Right to Work (Spanish)
Charmaine J. Leeks
NC Administrative Office of the Courts
Human Resources Division
Law Clerk / Attorney Magistrate - District Court
We are located in Southeast Michigan and are one of the fastest growing counties in Michigan. Livingston County consists of 16 townships, 2 villages and 2 cities. The county contains a diverse mix of rural agricultural areas, historic downtowns, suburban development, lake-side living and large recreational lands. Home to two metro parks (Kensington and Huron Meadows), 3 state recreation areas (Island Lake, Brighton, and Pinckney), 1 state park (Lakelands Trail), 2 state game areas, 1 wildlife area, 2 Livingston County parks (Lutz and Fillmore), and numerous local parks, Livingston County has an abundance of recreational opportunities. Livingston County offers 163 park acres per 1,000 residents, more than any other county in Southeast Michigan.
This position is an employee of the Court whose employment and performance is under the supervision of the Chief Judge. For the day-to-day operations, this position will report to the District Court Administrator who will monitor hours and assign work, including Magistrate on-call duties as needed. The Law Clerk/Attorney Magistrate will work to assist the District Court Judges with daily operations, including legal research, and drafting opinions as directed. This position also serves as an on-call Magistrate as prescribed by statute and court rule, adjudicating civil infraction cases, conducting arraignments in felony and misdemeanor cases, sentencing misdemeanor charges as provided by statute, disposing of minor offenses before trial, issuing arrest and search warrants, and setting or denying bail. The Chief Judge has the authority to hire, discipline or discharge this employee.
Hybrid pension plan which includes a Defined Benefit & 401a with an employer match
Comprehensive Medical, Pharmacy, Dental & Vision
Optional Voluntary 457 Deferred Compensation plan
Voluntary Short-term & Long-term disability
Employer paid Basic Life & AD&D insurance
Health & Dependent Flexible Spending Accounts
Paid vacation, sick days & 13 Holidays
Up to $500* annual Wellness reimbursement & $100 incentive for completing your annual physical & Health Assessment
Voluntary benefits such as Accident, Critical Illness & Hospital policies
Employee assistance program
pro-rated based on date of hire
Pay Rate Information:
The Law Clerk / Attorney Magistrate position is a Non-Union position, and starting pay is $22.5083 / hour. This position is eligible for step increases within our Non-Union Grade 7S Wage Scale. Top end of the current wage scale for this position is $29.2608 / hour
Essential Job Functions:
An employee in this position may be called upon to do any or all of the following essential functions. These examples do not include all of the duties, which the employee may be expected to perform. To perform this job successfully, an individual must be able to perform each essential function satisfactorily.
Receives procedural direction from the judge, reviews case files, briefs, transcripts, and other pertinent documentation, researches applicable statutes and case law, writes bench memoranda, legal documents, orders, and prepares legal opinions for the Judge's review, comment, and modification.
Assists the judge with scheduling the docket by contacting attorneys, parties, and other groups as required, organizing and transporting files, arranging meetings, and performing related activities.
Attends courtroom proceedings to provide supporting research and analysis, document information, record actions and transport files to appropriate location(s).
Assists the judge with daily operations of the office, such as answering phone calls, scheduling meetings, following-up on cases, tracking documents, and performing related assistance.
Confers with attorneys, plaintiffs, and defendants regarding court proceedings.
May serve as a back-up court recorder.
When acting as a Magistrate, accepts and examines criminal complaints and examines witnesses as necessary in order to determine probable cause for issuing arrest warrants as authorized by the Prosecuting Attorney.
Accepts and examines affidavits for search warrants from law enforcement officers, determining probable cause and issuing search and seizure warrants as necessary.
Sets or denies bail in criminal matters based on seriousness of charge, likelihood of the accused party's court appearance, and other relevant factors. May set conditions for bond or commit accused persons to jail in lieu of bail.
Conducts arraignments in felony and misdemeanor matters, accepts guilty pleas and sentences defendants for misdemeanors within Magistrate's statutory jurisdiction, considering defendant's record and other relevant factors.
Conducts informal hearings in civil infraction matters, explains the law and procedures to parties, hears testimony, examines witnesses under oath, makes findings of fact and conclusions of law, and issues appropriate sentences.
Accepts admissions of responsibility in civil infraction cases, considers defendants' verbal or written explanations, and makes appropriate disposition of cases, including assessing fines and other sanctions.
Performs duties when on-call only including issuing warrants, fixing bail and accepting bond, conducting first appearances of defendants before the court and issuing warrants for the arrest of a person upon the written authorization of the Prosecuting Attorney.
Performs civil wedding ceremonies.
Keeps abreast of legislative and regulatory developments, new administrative techniques, and current issues through continued education and professional growth. Attends conferences, workshops, and seminars as appropriate.
Performs other duties as directed.
The requirements listed below are representative of the knowledge, skills, abilities and minimum qualifications necessary to perform the essential functions of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the job.
Requirements include the following:
Completion of law school and Juris Doctor Degree. Some prior experience in the practice of law is desirable.
The Court, at its discretion, may consider an alternative combination of formal education and work experience.
Licensed to practice law in the State of Michigan and a member in good standing with the Michigan Bar Association.
Michigan Vehicle Operator's License.
Must live in the County per State of Michigan law to perform Magistrate duties.
Thorough knowledge of the principles and practices of the State of Michigan district court proceedings and procedures, case law research, and judicial administrative rules and procedures.
Considerable knowledge of applicable local, state and federal laws, rules and regulations, organizing and maintaining legal files, and interpreting and applying laws, statutes and court decisions rules and regulations.
Skill in assembling and analyzing data, preparing comprehensive and accurate reports, and preparing legal documentation.
Skill in effectively communicating ideas and concepts orally and in writing.
Ability to establish effective working relationships and use good judgment, initiative and resourcefulness when dealing with County employees, contractors to the County, representatives of other governmental units, professional contacts, elected officials, and the public.
Ability to assess situations, solve problems, work effectively under stress, within deadlines, and in emergency situations.
Skill in the use of office equipment and technology, including Microsoft Suite applications and database entry and maintenance.
Ability to respond to emergencies or service needs on a 24-hour basis.
Physical Demands and Work Environment:
The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to communicate in person and by telephone, read regular and small print, view and produce written and electronic documents and enter data on a computer keyboard with repetitive keystrokes. The employee must be mobile in an office setting, stand, sit, stoop and kneel, use hands to finger, handle, or feel and reach with hands and arms. The employee must lift or push/pull objects of up to 15 lbs. without assistance. Accommodation will be made, as needed, for office employees required to lift or move objects that exceed this weight.
The typical work environment of this job is a business office setting or courtroom where the noise level is quiet and sometimes moderate.
Term Law Clerk To U.S. Magistrate Judge
Announcement Number: 19-04 Court: District Court of Delaware City, State: Wilmington, DE Court Website: https://www.ded.uscourts.gov/ Permanent Position: Temporary Job Grade: JSP 11/1 - JSP 14/10 Minimum Salary: $67,418 Maximum Salary: $147,616 Closing Date: 05/31/2019 Link to Original Job Post: https://www.ded.uscourts.gov/sites/ded/files/LawClerkTermMay%202019Hall.pdf Position Description
The United States District Court for the District of Delaware is hiring two Term Law Clerks to United States Magistrate Judge Hall. The law clerks will provide information, guidance and advice to Judge Hall in connection with pending civil and criminal litigation. Duties will include the following:
Drafts appropriate recommendations and orders for the Court's signature
Drafts legal memoranda, opinions and orders
Reviews all complaints, petitions, motions, and pleadings that have been filed to determine issues involved and basis for relief
Performs research as required
Reviews docket of pending litigation to assure proper progress. Keeps Judge advised of those cases where action is appropriate
To qualify for the position of law clerk on the personal staff of a United States Magistrate Judge, a person must be a law school graduate (or be certified as having completed all law school studies and requirements and merely awaiting conferment of degree) from a law school or recognized standing, and have demonstrated one or more of the following accomplishments or proficiencies:
Standing within the upper third of the law school class from a law school on the approved list of either the American Bar Association or the Association of American Law Schools;
Experience on the editorial board of a law review of such a school;
Graduation from such a school with an LLM degree; or
Proficiency in legal studies that, in the opinion of the judge, is the equivalent of one of the above. Some examples of criteria that are considered to be acceptable as equivalent include:
Publication of a noteworthy article in a law school student publication or other scholarly publication;
Special high-level honors for academic excellence in law school, such as election to the Order of the Coif;
Winning of a moot court competition or membership on a moot court team that represents the law school in competition with other law schools;
Participation in the legal aid or other law school clinical program sanctioned by the law school;* or
Summer experience as a law clerk to a state or local judge or law clerk experience on a continuing basis in a private firm while attending school, i.e., working one's way through college.*
(*To receive credit, participation and experience could not have been for academic credit.)
JSP 11/1 Must have law degree
JSP 12/1 1 year legal experience AND bar membership required
JSP 13/1 2 years legal experience AND bar membership required
JSP 14/1 3 years legal works experience (two of the three years of legal work experience must have been served in federal judiciary as chambers law clerk, pro se law clerk, bankruptcy appellate panel law clerk, or death penalty law clerk)
Legal work experience is progressively responsible experience in the practice of law, in legal research, legal administration, or equivalent experience received after graduation from law school.
The United States District Court for the District of Delaware offers a generous benefits package which includes the following:
Ten paid federal holidays
Participation in the Federal Employees Health Benefits Program (FEHB)
Federal Employees Dental and Vision Insurance Program (FEDVIP)
Federal Employees Group Life Insurance (FEGLI)
Flexible Benefits Program
Employee Assistance Programs
Long Term Care Insurance through the Federal Judiciary or OPM
Student Loan Forgiveness Program for Public Service Employees
On-site fitness facility
NOTE: Some benefits require a waiting period.
How To Apply
Applicants must submit materials electronically through the OSCAR system located at https://oscar.uscourts.gov Only applications received through OSCAR will be accepted. The posting listed under the account for Judge Hall must include the following documents: Cover letter, resume, writing sample and transcript.
Due to the volume of applications received, the U.S. District Court will only communicate to those individuals who will be interviewed. If you are not notified by us, another candidate within the recruitment was selected.
The Court reserves the right to modify the conditions of this announcement, or to withdraw the announcement, any of which may occur without prior written or other notice.
The position is a mandatory EFT (Electronic Funds Transfer) participation for payment of net pay.
The U.S. District Court requires employees to adhere to the Judicial Code of Conduct for Judicial Employees which is available on www.uscourts.gov.
Verification of employment eligibility according to the Immigration Control and Reform Act of 1986 will be required of all new employees of the U.S. District Court.
The Term Law Clerk is a sensitive position. The selected candidate will be subject to an FBI fingerprint check as a condition of employment, and may be subject to periodic updates.
The United States District Court for the District of Delaware is an Equal Opportunity Employer.
If you have any questions regarding this announcement,
please contact Beth Mason at (302)573-4539
In-Court Clerk (41-3246 / 41-3278)
The Palmer Trial Court of the Alaska Court System is accepting applications to fill (2) In-Court Clerk vacancies. These positions will perform in-courting duties and provide administrative assistance to judicial officers. Regular job duties include the following. These may be reassigned within the court based on business requirements.
- Ensure the production of a clear and audible record of all court proceedings by monitoring electronic recording equipment;
- Maintain detailed, accurate, and legible log notes which correlate the audio recording with described courtroom events;
- Maintain and promote proper courtroom decorum in apparel and demeanor;
- Prepare the courtroom for hearings each day; set up, organize, and operate recording equipment and take appropriate action to troubleshoot issues as needed;
- Administer oaths, distribute temporary orders, presentence orders, and other paperwork; receive and keep account of all exhibits;
- Responsible for the safety and well being of jurors during jury trial; responsible for playback of testimony during deliberations; conduct grand jury and judgment debtor examinations;
- Out of court duties include: prepare log notes, archive recordings, calendar future events; assist other departments and act as bailiff when needed.
ADMINISTRATIVE ASSISTANT DUTIES
- Responsible for the smooth flow of paperwork between judges and clerk's office; schedule hearings on magistrate judge's calendar; maintain block schedules for magistrate judges on district court calendar;
- Research and resolve issues related to case filings; perform data entry into case management system; answer written inquiries; distribute reports and orders signed by magistrate judges and correspondence;
- Provide assistance to the clerk's office as time permits.
IMPORTANT: Please attach a cover letter expressing your interest in employment as a Deputy Clerk III with the Alaska Court System.
Employees transferring from another State of Alaska agency may receive consideration for an advance step placement.
These positions are assigned to the court's classified service; the incumbents will attain "regular" status after completion of the initial probationary period.
The list of applicants generated from this recruitment may be used to fill any future vacancies of this job class in the Palmer Trial Court occurring within 60 days of the closing date.
Full-time court employees are currently scheduled to work 36 hours per week. The work hours for this position are Monday - Thursday, 8:00 a.m. to 5:00 p.m. and Friday 8:00 a.m. to 12:00 p.m. Minimum Qualifications
Graduation from high school or completion of a General Education Development (GED) certificate AND one year of office clerical experience AND the ability to type at least 40 words per minute (net).
Additional office clerical work experience will substitute for the high school diploma or GED certificate on a month-for-month basis.
Completion of 36 semester credit hours or 48 quarter credit hours of coursework from an accredited college will substitute for the year of required office clerical experience.
Completion of an appropriate vocational training course of study such as legal secretary, paralegal, or office skills will substitute for the required office clerical experience on a month-for-month basis.
Additional Required Information
This applies to your application submission.
Court Supervisor II (41-3035)
THIS POSTING IS OPEN TO ALASKA COURT SYSTEM EMPLOYEES ONLY.
IF YOU ARE NOT A CURRENT COURT SYSTEM EMPLOYEE -- PLEASE STOP NOW.
The Trial Court Accounting Division (TCA) is accepting applications for a Court Supervisor II. This is an assistant supervisor position which will supervise clerical staff in TCA and oversee bookkeeping functions for the trial court. Regular job duties will include the following. These may be reassigned within the division based on business requirements.
- Assist the Civil/Small Claims/TCA supervisors; orient and train deputy clerks in the application of court policies, civil rules, appellate rules and statutes, and departmental procedures for civil, small claims, and bookkeeping;
- Interpret new civil and appellate rules and statutes and prepare departmental procedures to comply with changes in rules and laws;
- Assist with interviewing prospective employees; evaluate personnel as required; assist with scheduling, assigning, and determining priorities in work duties;
- Assist with organizing and streamlining work stations, work duties, and procedures to obtain the highest level of efficiency;
- Grant appellate motions as authorized; process case files and papers; prepare annual division budget request as necessary;
- Respond to telephone inquiries from internal and external customers regarding civil, small claims, bookkeeping, and appeal procedures; assist clerks and magistrate judges in division procedures and aid in problem-solving and interpretation of requirements of rules and statutes;
- Make recommendations for procedural changes and assist in finalizing same; prepare reports and data as requested by the Clerk of Court and Area Court Administrator; participate in meetings with administrative senior staff regarding processing of civil cases and trial court accounting;
- Prepare end of month and end of year reconciliation reports; perform other duties and responsibilities as may be assigned.
IMPORTANT: Please attach a cover letter expressing your interest in employment with the Trial Court Accounting Division.
This position is assigned to the court's classified service; the incumbent will attain "regular" status after completion of the initial probationary period.
Full-time court employees are currently scheduled to work 36 hours per week. The regular work hours for this position are Monday through Thursday, 8:00 a.m. to 5:00 p.m.; Friday 8:00 a.m. to noon. Minimum Qualifications
Graduation from high school or completion of a General Education Development (GED) certificate AND two years of office clerical work experience AND the ability to type at least 40 words per minute (net).
Additional office clerical work experience will substitute for the high school diploma or GED certificate on a year-for-year basis.
Completion of 72 semester credit hours or 96 quarter credit hours of coursework from an accredited college will substitute for the two years of required office clerical work experience.
Completion of an appropriate vocational training course of study such as legal secretary, paralegal, or office skills will substitute for the required office clerical work experience on a month-for-month basis.
Additional Required Information
This applies to your application submission.
Announcement Number: 19-06 Court: United States Probation Office City, State:
Chicago, IL Court Website: http://www.ilnp.uscourts.gov Permanent Position: Temporary Job Grade: CL 22 Minimum Salary: $30,053 Maximum Salary: $37,583 Closing Date: 06/07/2019 Position Description
UNITED STATES DISTRICT COURT
Northern District of Illinois
U.S. PROBATION OFFICE
Temporary Position, Not to Exceed One Year and One Day.
Position may become permanent based on budget.
DUTY STATION: Chicago, Illinois
OPENING DATE: Tuesday, May 21, 2019
CLOSING DATE: Priority date - Friday, June 7, 2019, open until filled
CL 22 – Starting Salary Range ($30,053 – $37,583)
Actual starting salary depends on qualifications.
- Promotion potential to CL 23 without further competition should the position extend beyond the one-year Not to Exceed date.
We are currently accepting applications for a Probation Receptionist. Under the direction and guidance of the Operations Support Supervisor, the Probation Receptionist will provide office and administrative support to staff and officers.
Oftentimes, this position is the first point of contact for visitors and callers. Therefore, it is crucial that our receptionist demonstrate a high level of professionalism and exemplifies service-excellence.
The Probation Office for the Northern District of Illinois serves 35 U.S. District Judges and 14 Magistrate Judges and covers 18 counties in northern Illinois.
Our office is comprised of 100+ employees. The Probation Office headquarters is located at 230 South Dearborn, Suite 3400, Chicago, Illinois 60604. There are two divisional offices (Eastern, located in Chicago, IL and Western, located in Rockford, IL) and one satellite office (located in Lisle, Illinois).
At the CL-22 Level
Responsibilities of this position include, but are not limited to, the following:
Answer incoming telephone calls, and route calls to appropriate staff member. Respond to routine inquiries and requests for information.
Greet and direct in-person guests and visitors. Inform offenders of initial "check-in" procedures and forms requiring completion.
Perform data entry functions.
Act as back-up for the mail duties; Receive, sort, distribute and process incoming/outgoing mail and packages, including daily court run.
Scanning and uploading faxes, photos and documents to pdf.
At the CL-23 Level
Responsibilities of this position include those included in CL-22 plus, the following:
Prepare letters, memoranda, appointment notices, and other correspondence, including typing, keyboarding, formatting, proofreading, and generating documents from templates, notes and dictation. Type and edit presentence reports developed by officers. Record chronological entries.
Receive, prioritize, and route all incoming materials from within the court to appropriate individuals in the office.
Maintain, update, and track paper and electronic files; make copies and deliver documents to staff. Assist records and reproduction staff with scanning, copying, filing stamping, and locating files and documents.
Generate standard reports from databases and computerized systems. Track statistics and data.
At both Levels
- Perform other duties as assigned.
High school diploma, or equivalent, and have at least one (1) year of general clerical or office experience. Professional demeanor and easy to get along with others.
Enthusiastic, energetic and self-motivated. Reliable and dependable (Monday to Friday, 8:30 AM to 5:00 PM). Exceptional customer service and office administrative skills. Basic proficiency with Microsoft Outlook, Word and Excel.
Excellent oral and written communication skills. Ability to operate common office equipment.
General Experience is defined as progressively responsible clerical, office, or other work that indicates the possession of, or the ability to acquire, the knowledge and skills needed to perform the duties of the position.
Two (2) years of general experience and one (1) year of specialized experience. Bilingual, (English/Spanish) and prior experience handling multiple phone lines are a plus.
Specialized Experience is progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation. Such experience is commonly encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or human resources/payroll operations
Applicants must be a U.S. Citizen or legally authorized to work in the United States.
Judiciary employees serve under excepted appointments (not civil service) and are "at will" employees. This position is subject to mandatory electronic funds transfer (direct deposit) for payment of net pay. Employees are required to adhere to a Code of Conduct for Judiciary Employees. Successful completion of background investigation is required.
Employees of the United States Probation Office are not subject to the regulations of the Civil Service Commission. They are, however, federal employees of the Judicial Branch and are entitled to most of the same benefits as other federal government employees.
Some of the benefits are:
Up to 13 days paid vacation per year for the first 3 years of employment, thereafter, 20 to 26 days per year, dependent upon the length of federal service.
Mandatory participation in the federal retirement system and social security program. Note: This position is covered under the federal hazardous duty retirement provisions with mandatory retirement at age 57.
Optional participation in the federal health insurance program of your choice.
Optional participation in the flexible spending program for health and childcare.
Optional participation in the commuter reimbursement program.
Optional participation in a group life insurance program.
Optional participation in the Thrift Savings Plan (similar to a 401(k)).
A minimum of 10 paid holidays per year.
When computing leave accrual and retirement benefits, time in service with other federal agencies, as well as time for prior military service is taken into consideration.
HOW TO APPLY:
Applicants who meet the qualifications must submit:
A cover letter expressing their interest
An AO-78 Application for Judicial Employment, which can be found at www.ilnp.uscourts.gov.
Interested candidates should submit your application packet as one PDF attachment to firstname.lastname@example.org, please put "Ann. #19-06" in the title of your email.
Due to the expected high volume of applications for this position, the U.S. Probation Office will only make contact with those applicants who are invited to participate in an interview.
Only those interviewed will be notified of the selection outcome. Questions may be emailed to the Human Resources email address given above. No telephone calls please!
The U. S. Probation Office is not authorized to reimburse candidates for interview or relocation expenses.
The U.S. Probation Office has the right to modify the conditions of this vacancy announcement or withdraw this announcement, either of which may occur without prior written or other notice.
THE UNITED STATES COURTS IS AN EQUAL OPPORTUNITY EMPLOYER. All qualified applicants will receive consideration for employment without regard to race/ethnicity, color, religion, nation origin, gender, sexual orientation, gender identity, age, protected veteran status, or disability status.
Associate Court Operations Officer
Under limited supervision, performs advanced complex legal, administrative, technical and operations assistance and research for judges and court staff. Maintains order and decorum of the court during hearings and trials. Assists the judge, attorneys, and the public in their interaction with the court system. Coordinates activities within the courtroom and monitors and assists with daily implementation and use of electronic courtroom equipment and the document management system during trials and hearings. Sets and calendars cases for hearing or trial coordination with court staff. Compiles and maintains statistical case management and docket information. Verifies accuracy and completion of legal documents including adherence to deadlines and statutory compliance. Communicates with witnesses, attorneys, other courts, law enforcement agencies and members of the public regarding cases and proceedings.
This is a job classification within the Administrative Support job family. This classification is distinguished from the Judicial Aide in that incumbents typically have more experience, fewer administrative duties, and more direct responsibility for case management and directly advises the judge in the execution of judicial duties. Work is performed primarily in a courtroom setting. Incumbents are responsible for managing, scheduling and monitoring the docket and other courtroom activities for a specific Judge. This classification has a significant impact on the operation of the court. This classification also operates and troubleshoots the electronic courtroom equipment and document management system.
Duties and Responsibilities
Assists in development, coordination and monitoring of docket for Civil Associate Judge.
Works and interacts with court staff, attorneys and the public by phone, mail, electronically and in person. Monitors case status to ensure accuracy and compliance with basic requirements and notifies parties of case settings, assignment of cases and coordination of any briefing schedules and docket control orders. Serves as liaison with members of the public, the bar, the bench, assorted agencies and litigants. Answers general questions about court activity, directs courtroom participants to the proper places, locates and summons litigants and witnesses. Responds to inquiries and communicates local rules and procedures to attorneys, other courts, the general public and pro se litigants. Coordinates with law enforcement transportation units to arrange inmate attendance for court proceedings, as required. Assists elected officials and other administrative staff in retrieving and returning court files and exhibits, locating legal documents and making copies, greeting court participants, functioning as backup for other court staff, as required. Opens and closes each session of court.
Assists with daily operation of electronic courtroom equipment and document management system. Ensures key personnel and other special staff are available to timely conduct court proceedings and ensures special equipment is available to conduct court operations. Coordinates with departments as necessary in connection with operation and functioning of the document management system in court. Assists in ensuring pleadings, exhibits or documents are retrieved for court proceedings in the event electronic systems are down when court proceedings are scheduled to commence or pursuant to court request. Assists visiting judges with electronic courtroom operations and operation of the document management system, as required.
Provides suggestions concerning adjustments and changes in operations within the court
Performs complex legal, administrative and technical assistance for judges. Prepares written opinions, court orders, and other documents as requested. Performs general office duties, such as word processing, faxing, completion of reporting or statistical forms, ordering supplies, routing invoices, and responding to inquiries. Verifies accuracy and completeness of legal documents including adherence to local deadlines, policy and rule compliance, and statutory compliance. May perform complex statistical research, compilation of data and reporting on pending and disposed cases. Conducts research on case activity and preparation of statistical reports.
Performs other job-related duties as assigned.
Education and Experience:
Associate's degree in Criminal Justice, Public Administration, Business Administration or a directly related field AND five (5) years of responsible administrative or general business experience in a court, judicial, legal office or a directly related environment involving some limited legal research, administrative and technical duties;
Any combination of education and experience that has been achieved and is equivalent to the stated education and experience and required knowledge, skills, and abilities sufficient to successfully perform the duties and responsibilities of this job.
Licenses, Registrations, Certifications, or Special
Bachelor's degree or paralegal certification.
Prior work experience in a court setting or legal office.
Ability to type 55 words per minute or greater with a high degree of accuracy.
Excellent telephonic and in-person communication skills dealing with attorneys, pro se litigants, paralegals and other legal staff.
Ideal candidate will have good time management skills and be detailed-oriented.
Must be passionate about working on the family law docket.
Knowledge, Skills, and Abilities:
Policies, practices, procedures, operations and legal terminology related to court system.
Federal, State, Local and County applicable laws, rules, regulations and guidelines.
Modern office practices, procedures and methods.
Computer equipment to include word processing, spreadsheets, databases and a variety of software packages.
Business letter writing, grammar and punctuation, and report preparation.
Working directly with judges and other legal staff.
Maintaining order and decorum within a courtroom.
Problem-solving and decision-making.
Conducting legal research.
Coordinating the work of others.
Operating a variety of modern office equipment, including a computer.
Both verbal and written communication.
Perform complex legal, technical and administrative duties for a judge.
Operate the data management system and electronic courtroom equipment.
Manage time well, perform multiple tasks and prioritize work.
Perform in a stressful environment while maintaining a professional manner.
Research, compile, analyze, interpret and prepare a variety of statistical and other information.
Establish and maintain effective operation of and decorum in the court.
Establish and maintain effective working relationships with County employees and officials, judges, attorneys and, other participants in the civil justice system, representatives of outside agencies, and the general public.
Work Environment & Other Information
Physical requirements include the ability to lift/carry up to 20-50 pounds occasionally, visual acuity, speech and hearing, hand and eye coordination and manual dexterity necessary to operate a computer and office equipment. Subject to sitting, client/customer contact, standing, walking, vision to monitor, repetitive motion, stooping/kneeling, squatting, bending, and reaching to perform the essential functions.
This job description is intended to be generic in nature. It is not necessarily an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities and overtime eligibility may vary based on the specific tasks assigned to the position.
Work Hours: 8:00 AM to 5:00 PM; Monday through Friday
Department: Civil Courts
Location: 1000 Guadalupe St., Austin
Typing Test Required
Criminal Background Check Required.
Corrections Ardc Specialist 1, 2, Or 3
Louisiana Department of
Public Safety & Corrections –
RAYMOND LABORDE CORRECTIONAL CENTER
THIS POSITION WILL BE FILLED BY NEW HIRE,
or PROMOTION OF A PERMANENT CLASSIFIED EMPLOYEE OF
LOUISIANA STATE GOVERNMENT (State Employee).
The selected employee may be required to serve a trial Detail prior to being permanently promoted.
As part of a Career Progression Group, vacancies may be filled from this recruitment as a Corrections ARDC Specialist 1, 2, or 3 depending on the level of experience of the selected applicant(s). The maximum salary for the Corrections ARDC Specialist 3 is $65,520.00. Please refer to the 'Job Specifications' tab located at the top of the LA Careers 'Current Job Opportunities' page of the Civil Service website for specific information on salary ranges, minimum qualifications and job concepts for each level.
Applicants must have a Civil Service test score for 8100-Professional Level Exam in order to be considered for this vacancy unless exempted by Civil Service rule or policy. If you do not have a score prior to applying to this posting, it may result in your application not being considered.
Applicants without current test scores can apply to take the test here.
Applicants claiming exemption from testing requirements under Civil Service Rule 22.8(a), Vocational Rehabilitation Services, or (c), GPA of 3.5 or higher, MUST submit Vocational Rehab letter or bachelor's degree college transcript as either an attachment in LA Careers, a fax to (225) 342-5968, or by mail by close of this announcement to be considered.
Any qualifying experience that is based on college credit/college hours must have an accompanying transcript for verification. The transcript must be attached to the application or faxed prior to the close of this announcement for your application to be considered. If a transcript is not submitted by the close of this announcement, your application will be considered incomplete.
An attached resume will not replace a completed application.
REVIEW YOUR APPLICATION TO MAKE SURE IT IS CURRENT. Failure to provide your qualifying work experience may result in your application not being considered.
Any degree, certificate, special license, or DD-214 must be verified by official documentation prior to hire.
This Agency is a Drug Free Workplace.
The Louisiana Department of Public Safety and Corrections
- Corrections Services is an Equal Opportunity Employer and does not discriminate based on any non-merit factor including disability.
Candidate Display Status:
To apply for this vacancy, click on the "Apply" link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process by selecting the 'Applications' link after logging into their account. Below are the most common status messages and their meanings.
- Your application has been submitted successfully.
Checking for required test score
- We are making sure you have an active, passing score for the required written test.
Written Exam – See History – Click on the History link for test results. Candidates with an active, passing score will designate as "Pass". Candidates with a failure on the written exam designate as "Fail". If no information is present, you have no present written exam results.
- Your application is being reviewed to ensure you meet the minimum qualifications for the position.
Minimum Qualification Review – See History – Click the History link for the results of your application review. Passing candidates will designate as "Pass". Failing candidates will designate as "Fail".
Eligible for consideration
- You are among a group of applicants who MAY be selected for the position.
Eligible Pending Supplemental Qualification Review
- Only candidates meeting the supplemental qualification will be eligible for referral.
Referred to hiring manager for review
- Your application has been delivered to the hiring manager. You may or may not be called for an interview.
- Someone has been selected for the position.
- The agency has decided not to fill the position.
The State of Louisiana only accepts online applications. Paper applications will not be accepted.
Computer access is available at your local library, at local Louisiana Workforce Commission Business Career Solutions Centers, and at the State Civil Service Testing and Recruiting Center at 5825 Florida Boulevard, Room 1070, Baton Rouge, LA 70806. If you require an ADA accommodation, please contact our office at (225) 925-1911 or Toll Free: (866) 783-5462 during business hours for additional assistance.
(Please note: Libraries and LWC centers cannot provide in-depth assistance to applicants with limited computer skills; therefore, we suggest that such applicants have someone with computer proficiency accompany them to these facilities to assist with the computer application process.
Also, no State Civil Service employees are housed at the libraries or LWC centers to answer specific questions about the hiring process. Such questions should be directed to the State Civil Service Testing and Recruiting Center at the phone numbers above or by visiting the office on Florida Blvd. where assistance is available. Information is also provided on our job seeker website at https://jobs.civilservice.louisiana.gov).
There is no guarantee that everyone who applies to this posting will be interviewed. The hiring supervisor/manager has 90 days from the closing date of the announcement to make a hiring decision. Specific information about this job will be provided to you in the interview process, should you be selected.
For information about this job posting contact:
Raymond Laborde Correctional Center
Human Resources Department
A baccalaureate degree.
Six years of full-time work experience in any field may be substituted for the required baccalaureate degree.
Candidates without a baccalaureate degree may combine work experience and college credit to substitute for the baccalaureate degree as follows:
A maximum of 120 semester hours may be combined with experience to substitute for the baccalaureate degree.
30 to 59 semester hours credit will substitute for one year of experience towards the baccalaureate degree.
60 to 89 semester hours credit will substitute for two years of experience towards the baccalaureate degree.
90 to 119 semester hours credit will substitute for three years of experience towards the baccalaureate degree.
120 or more semester hours credit will substitute for four years of experience towards the baccalaureate degree.
College credit earned without obtaining a baccalaureate degree may be substituted for a maximum of four years full-time work experience towards the baccalaureate degree. Candidates with 120 or more semester hours of credit, but without a degree, must also have at least two years of full-time work experience to substitute for the baccalaureate degree.
Any college hours or degree must be from a school accredited by one of the following regional accrediting bodies: the Middle States Commission on Higher Education; the New England Commission of Higher Education; the Higher Learning Commission; the Northwest Commission on Colleges and Universities; the Southern Association of Colleges and Schools; and the Western Association of Schools and Colleges.
Function of Work:
To perform diversified and technical tasks involved in the classification and maintenance of records management programs involving initial time computation and re-computation on DPS&C commitments in accordance with state and federal laws and departmental regulations.
Level of Work:
Direct from a higher-level supervisor or manager.
Location of Work:
Department of Public Safety and Corrections, Corrections Services-Adult.
Differs from the Corrections ARDC Specialist 2 by the presence of entry-level duties under close supervision and guidance.
Differs from a Corrections Classification Officer and Corrections Records Analyst series by the presence of acquiring the knowledge and skills for both classifying adult inmates and sentence computation.
Examples of Work
Ensures that various aspects of inmate incarceration related to public safety, rehabilitation, and inmate welfare are met for inmates from the time of preliminary classification in local facilities through the reception process and subsequent assignment to permanent housing facilities or until discharge from the local facilities.
Coordinates with the sheriffs' offices, clerks of court, parish jail administrators, district attorneys, and judges on various issues related to all new commitments to DPS&C.
Reviews new commitments to ensure compliance with statutory, legal, and department requirements; i.e. valid hard labor sentences, sex offender identification and tracking, multiple offender restrictions, and victim notification.
Screens new commitments to identify candidates for the intensive incarceration program, special treatment programs, or for imminent or immediate releases.
Extracts pertinent information from court minutes, bills of information, state police rap sheets, pre-sentence investigations, and other documents necessary to draft a chronological history of incarceration.
Performs in-depth research on individual criminal records.
Contacts sheriffs, clerks of court, probation personnel (in and out of state), and judges to secure and verify information relevant to time computation.
Performs duties of initial time computation and re-computing inmate sentences.
Functions as the Quality Control analyst to ensure data in the physical record matches automated data base system of CAJUN 2 (Corrections and Justice Unified Network), which is a system used by state, federal, state police, and social services agencies. Inputs data as necessary.
Researches inmate records to determine eligibility for work release, minimum security programs, or furloughs from an institution with special treatment units, or to determine eligibility for work release and furloughs in response to recommendations from administrators of local facilities.
Coordinates with state and federal officials and their respective correctional institutions on various correctional matters concerning inmate custody, release information, filing detainers, or transfers to and from other jurisdictions.
Responds to telephone inquiries from various public officials, general public, attorneys and judges, and local detention facilities personnel regarding correctional policies and procedures that relate to state inmates housed in local facilities.
Coordinates with local facilities and work release centers on the transfers of inmates deemed inappropriate to remain at the center.
Explains the time computation to inmates, attorneys, families, or other authorized individuals.
Participates in disciplinary courts as assigned.
Monitors and reviews files to ensure timely processing of releases of all DPS&C commitments housed in parish prisons, community centers, and work release programs. Issues release certificates, forms and other related documents.
Interviews inmates upon intake into the reception center.
Recommends appropriate institutional assignments based on evaluation of interview information and current and prior record to ensure public safety needs are met.
Counsels inmates to help them adjust to prison life and assists inmates with personal and family problems.
Makes recommendations to and serves as a member of various prison boards to ensure that inmates are assigned to jobs and schools with special consideration being given to inmates assigned to chronic medical and mental health units.
The Lincoln County Court is accepting applications for a full time Bailiff position. This is a responsible and varied clerical position working in liaison with the judges in the courtroom and the court clerk's office.
Hours: 8-5, Monday - Friday.
Examples of Work
Responsible for performing courtroom clerical duties and relieving judges of routine administrative duties. Overseeing and assisting in the preparation of records and documents for court sessions, receiving, marking and recording exhibits, preparing and transporting exhibits for filing in the clerk's office, acting as liaison for the judge with attorneys, court personnel and the public, setting matters for hearing, supervising signing in of witnesses, overseeing operation of digital recorders to ensure completeness and quality of recorded courtroom proceedings, performing a variety of confidential, technical and general clerical tasks for the judge and performing other related duties as required.
Qualifications / Requirements
REQUIREMENTS: Graduation from high school or equivalent with at least 1 year experience working in a court system legal setting, or similar professional environment.
PREFERRED: Bilingual skills in English and Spanish.
Knowledge, Skills and Abilities
Some knowledge of legal terminology and court procedures; Business English, spelling and punctuation skills; knowledge and skills in office practices including using a computer; ability to follow moderately complex directions
Director Of Financial Services
Announcement Number: 19-29 Court: Southern District of New York - Clerk's Office City, State: New York, NY Court Website: http://www.nysd.uscourts.gov/ Permanent Position: Permanent Job Grade: CL-29 Minimum Salary: $81,634 Maximum Salary: $132,649 Closing Date: 06/05/2019 Position Description
The Director of Financial Services is the chief financial officer of the Clerk's Office and performs professional and managerial work related to the multiple administrative functions; such as, administrative support and oversight of the Court's registry, finance and budget operations, assistance to the Clerk of Court with management, oversight and auditing of the non-appropriated fund. The incumbent primarily directs supervisors and ensures compliance with the appropriate guidelines, policies, and approved internal controls.
Oversee a Financial Services Department that is fiscally sound, uses appropriate automated solutions of maximum efficiency, and provides outstanding customer service to Judges, Court staff, other agencies, and the public.
Direct, develop, and mentor supervisory staff involved in financial services. Oversee work projects and processes and provide guidance as required.
Prepare financial forecasts based on spending patterns, court needs, and funding formulas.
Develop and maintain internal controls to ensure proper segregation of accounting functions designed to prevent errors and detect fraud
Perform random and periodic audits as detailed in the Court's Internal Controls.
Make recommendations for and implement improvements in the interface among court units and other agencies.
Ensure that Judges and court employees are kept informed of regulations and procedures issued by the Administrative Office relating to financial matters.
Oversee the preparation of the Court's annual budget, post allocated funds, and maintain the Court's spending plan in a decentralized budgeting environment.
Monitor funding allotment and associated spending, make recommendations and appropriate adjustments as required and authorized.
Assist the Clerk of Court with oversight of the Court's non-appropriated fund.
Oversee the functions of the Financial Services Department, which includes budget, fiscal and office services with respect to appropriated, registry, fiduciary, non-appropriated funds and the civil case opening unit. Communicate with and advise supervisors, managers, and unit executives on applicable financial matters, procedures, and practices. Identify and/or recognize administrative areas needing improvement.
Manage the annual budget in a decentralized budgeting environment and remain current on program requirements, updates, and changes. Advise managers, unit executives, and judges on staffing, costs and cost projections, and related issues. Manage and provide oversight for special projects to meet project goals and deadlines. Ensure the accurate reconciliation of receipts and direct preparation of financial reports.
Research and analyze data, prepare comprehensive reports and presentations, and develop and implement programs. Comply with the Guide to Judiciary Policy, the Human Resources Manual, applicable Administrative Office policies and procedures, and internal controls guidelines. Adhere to procurement procedures, policies, and guidelines. Abide by the Code of Conduct for Judicial Employees and court confidentiality requirements. Demonstrate sound ethics and good judgment at all times. Display a careful and deliberate approach in handling confidential information in a variety of contexts.
Communicate clearly and effectively, both orally and in writing, to explain complex financial and budgetary concepts to individuals and groups with varying experience and backgrounds. Interact effectively with the public and staff, providing good customer service and resolving difficulties efficiently while complying with regulations, rules, and procedures. Facilitate, mediate, and negotiate complex and sensitive matters with judges, managers, unit executives, supervisors, and court staff, while maintaining confidentiality.
Responsible for establishing, maintaining, and monitoring a comprehensive compliance program to ensure the court's business processes comply with internal policies as well as external requirements mandated by the Administrative Office of the United States Courts.
Performs other duties as assigned.
Consideration for this position is limited to applicants with current or prior federal experience.
To be considered for this position you must be a high school graduate, or equivalent. and must possess:
At least three years of progressively responsible administrative, technical, professional, supervisory or managerial experience that provided an opportunity to gain:
Skill in developing the interpersonal work relationships needed to lead a team of employees,
The ability to exercise mature judgment, and
Thorough knowledge of the basic concepts, principles, and theories of management and the ability to understand the managerial policies applicable to the judiciary unit involved; and
2.At least one year of experience at or equivalent to the CL-28 level.
Excellent leadership ability
Exceptional interpersonal skills
Superior organizational and time management skills
- College degree preferred
Progressively responsible experience requiring the regular and recurring application of financial management procedures involving the selective use of computer skills and use of specialized terminology, and demonstrated ability to apply a body of rules, regulations, directives, or laws. Such experience is commonly encountered in the financial industry, law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or personnel/payroll operations.
BENEFITS: The Federal Judiciary offers a comprehensive benefits package, including paid vacation, sick leave and holidays; participation in federal health benefits, life insurance and retirement programs; supplemental dental and vision insurance, long term care plan options, flexible spending accounts and a transit subsidy program once eligibility requirements are met. This position is telework eligible.
This is a permanent position subject to yearly renewal based on the availability of funds.
Applicants must be U.S. citizens or lawful permanent residents seeking U.S. citizenship. Employees of the United States District Court are not included in the government's Civil Service classification and are at-will employees. All employees are required to adhere to the Code of Conduct for judicial employees. The successful candidate for this position is subject to a background check. This position is subject to mandatory electronic funds transfer for payment of net pay.
- Internal SDNY Clerk's Office applicants who are permanent employees must be in their current position for one year to apply.
EQUAL OPPORTUNITY EMPLOYER
How To Apply
KNOWLEDGE, SKILLS AND ABILITIES: All applicants are required to submit a single spaced typed-written supplemental statement which addresses the following areas of knowledge, skill and ability (KSA). The supplemental statement should not exceed 3,000 words.
KSA 1: Describe your knowledge, skill and ability in the area of managing, leading and communicating with people. In addition describe your knowledge, skill and ability in staff development; establishing work measurements (performance standards); monitoring; controlling quality; motivating staff, managing and promoting change; and empowering teamwork.
Describe at least one project where you effectively established a leadership role and the communication skills you utilized.
KSA 2: Describe your knowledge, skill and ability in strategic planning and the development of policy, procedures, program, and management of same. Describe your involvement in these areas.
KSA 3: Describe your ability to be receptive to change, new techniques, technology, etc. Your ability to take the initiative or accept personal risk to move initiative forward. Describe instances in which you have demonstrated this ability.
To be considered for this position, please submit your resume detailing your education and work experience along with a cover letter. The cover letter must indicate the position for which you are applying, including the vacancy number, and identify how your education and/or experience relate to the duties and responsibilities of the position. Only applications submitted via e-mail will be accepted. It is preferred for the applications to be submitted in a single PDF document, and for candidates to include the vacancy number and position title in the subject field of the e-mail containing the application. Applications submitted as zip files, cloud files and/or links will not be accepted. Applications that do not conform to the above procedures will not be considered. Only candidates selected for the testing process will be contacted. Please submit your application to: Personnel@nysd.uscourts.gov
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