Mail Handler Job Description Sample
We are looking for a Mail Processor to perform a variety of clerical duties in mail processing.
- Receives all incoming mail, interdepartmental mail, memos, etc. and sorts/distributing incoming mail and preparing outgoing mail
- Manual handling of printed material and small packages through the mail processing area
- Process all correspondence according to department written guidelines.
- Accurately scan/prep and data enter return mail into database
- Ensure confidential reliability of work space and projects in progress
- Work successfully in a fast-paced environment
- Respond to queries for information and access relevant files
- Comply with data integrity and security policies
- Ensure proper use of office equipment and address any malfunctions
- Enter data on a PC workstation from CRT images or client provided written source documents
- Data entry must be performed in an accurate and timely fashion using specified DATAMARK procedures
- All other duties as assigned
- Experience with MS Office and data programs
- Familiarity with administrative duties
- Experience using office equipment
- Attention to detail
- Organization skills, with an ability to stay focused on assigned tasks
Seasonal Mail Handler
Responsible for loading, unloading, sacks, packages, letter trays and letters tubs into/onto: Main Transport Equipment (MTE) and conveyor belt system.
Duties include, but are not limited to, loading and unloading of parcels; sorting mail by airport alpha code/zip code/mail type; perform scans of all mail; unload live cargo; perform required scans of mail.
High school diploma or GED; or one to three months related experience and/or training; or equivalent combination of education and experience. Must successfully complete the company's Professional Service Training program.
Ability to read and comprehend instructions, short correspondence, and memos; effectively present information to a diverse group of people; add, subtract, multiply, and divide in all units of measure; and regularly lift and/or move up to 70 pounds. Must possess and maintain a valid driver's license and required FAA, airport, and/or Customs required identification, seals, and authorizations.
Equal Opportunity Employer M/F/Disability/Vet
Sr Mail Clerk / Mail Room
Workwhere every moment matters.
Everyday, almost 20,000 Hartford HealthCare employees come to work with one thing incommon: Pride in what we do, knowing every moment matters here. We inviteyou to become part of Connecticut's most comprehensive healthcarenetwork.
Processes incoming and outgoing mail and handles all mail room responsibilities
High School Diploma or equivalent.
Reading, Math, Basic Writing Skills.
Postal knowledge preferred.
Wetake great care of careers.
Withlocations around the state, Hartford HealthCare offers exciting opportunitiesfor career development and growth. Here, you are part of an organizationon the cutting edge – helping to bring new technologies, breakthroughtreatments and community education to countless men, women and children.
We know that a thriving organization starts with thriving employees-- weprovide a competitive benefits program designed to ensure work/lifebalance. Every moment matters. And this is your moment.
Mail & Copy Specialist
Provides operations functions in one or all of the following areas: operates high volume duplicating equipment, performs associated copying tasks, ships and receives product and supplies, sorts, distributes and handles incoming and outgoing mail/faxes, as well as applies necessary postage. Provides copier maintenance and/or repair of customer site equipment. May also perform bindery, QC and final check, housekeeping, file services, call center representative, and reception, etc. May performs various building support functions related to meeting set ups and light maintenance. Note: Due to the higher level of presentation and telephone skills needed to perform receptionist duties, employees performing this function are considered to be Senior On-Site Services Specialist. This position reports directly to the Site Manager, Site Supervisor or Assistant Site Manager, depending on site personnel configuration.
JOB DUTIES AND RESPONSIBILITIES
Runs high volume copy machines and performs binding and finishing work.
Ensures convenience copiers are working properly, checking for quality via daily inspections. Clears paper jams and informs technicians of specific problems.
Performs all repair service on customer copier equipment.
Maintains records for management reports and inventories of supplies needed.
Distributes office supplies, fax transmissions and mail to company personnel and/or designated drop-off points as required.
Calculates charges for jobs performed and maintains some billing logs.
Responds to and coordinates all service calls required by customer.
May perform filing duties in conjunction with specific customer requests.
Delivers completed jobs to pre-determined customer locations within and outside of the site.
Maintains daily meter and service logs.
May travel between customer's buildings.
Answers customer questions regarding status or feasibility of job requests.
Ensures upkeep of convenience copier areas by keeping neat and well stocked.
Performs duties related to the shipping of materials.
Performs duties related to the receiving of materials.
May perform meeting room and conference room set ups.
May perform building occupant moves within assigned facilities.
May perform re-lamping and light maintenance duties as assigned.
May perform occasional cleaning duties as needed.
May require periodic overtime on nights and weekends, including off-hour emergency response.
Uses shrink-wrap machine, paper cutter, hole driller, bindery equipment, jogger, tape machine, stackers, electric stapler and scales in completion of various jobs contracted.
Uses all copier equipment, calculator, fax machine, postage meter and some PC.
Performs filing duties, which may include 'purging' and archiving old documents.
Performs other duties as assigned.
QUALIFICATIONS (Education, Experience, and Certifications)
Requires high school diploma or GED and1-2 years of related work experience.
Some related copy job experience is preferred.
May require valid driver's license and minimum levels of auto insurance coverage per Ricoh.
Ricoh is an EEO/Affirmative Action Employer -- Minorities/Women/Protected Veterans/Disabled.
Full-Time Floating Office Assistant- Mail Room, Reception, Print Production
RICOH EMPOWERS WORKPLACES using innovative technologies & services enabling individuals to work smarter. Our people deliver on the promise of Service Excellence.
Ricoh offers a full portfolio of benefit and employee programs such as:
Medical Coverage & Vision Coverage
Short/Long Term Disability
Term Life and AD&D Insurance
Spouse and Dependent Life Insurance
Flexible Spending Account
EAP and Work Life Benefits
Time off Benefits including: Vacation, Sick, and Holiday
Tuition Reimbursement......and many more
Ricoh offers Full Time and Part Time positions with a developmental path and a range of training resources to meet employees' different needs. From on-boarding training to continued development for all of our employees, we provide many resources to set our employees up for continued success.
Ricoh works to motivate employees with competitive pay and benefits that are affordable. We offer proven career paths - locally, regionally, and nationally.
WE ARE RICOH! Apply today!
Key supporter of the daily operations of RICOH Managed Services contracted customer locations. Requires traveling to several locations in an assigned geographical area. Performs standard and advance service offerings such as: copy, print production, finish work, mail and shipping operations, reception, document scanning and filing, concierge, inventory control, logs, reports for billing and assists in IT support functions. The Field Support Representative will also assist management with process improvement, procedure testing and validation, implementation of new services, employee training, and ensuring field compliance with Ricoh's Managed Services methodology. This role serves as a developmental path to future account management positions.
JOB DUTIES AND RESPONSIBILITIES
Performs and assists with ensuring services are completed according to Ricoh Service Excellence requirements
Flexible with travel within a geographic territory
Works with a flexible schedule to cover time off requests for contracted customers' onsite staff, which may include managerial duties.
Provides feedback and suggestions to management to improve existing processes and procedures including validation of current procedures and correct site documentation.
Assist in the collection of data and is knowledgeable on the tools and methods used for the Monthly Management Report such as forms, logs, and site branding
Routinely identifies and documents process improvement suggestions and communicates them to management.
Knowledgeable of all daily operations and services offered within an account base.
Embraces the diverse customer environment and maintains excellent customer focus while performing on site duties.
Responsible for customer satisfaction by engaging end-user feedback and escalating concerns to the account manager and helps support resolution.
Works to learn and manage all aspects of the RICOH Service Center in the absence of the Site Manager or Supervisor.
Assists in the coordination of work assignments to meet specific deadlines and service deliverables.
Assists in copy/print production center and performs all functions required for the completion and delivery of all copy requests. May include the usage of all finishing equipment such as binding, folders, laminators, etc.
Filing and labeling of documents and other materials for storage and retrieval.
Processes all incoming and outgoing mail and packages. This includes sorting, delivery, packaging, as well as shipping and receiving.
Provides courier service for the pickup and delivery of mail and copy jobs, on campus and offsite.
Assists with the movement of boxes, equipment, and or office furniture.
Performs Front Desk Receptionist back up duties.
Orders paper, toner, and other supplies per site par levels.
Performs basic troubleshooting on all equipment used within the RICOH Service Center.
Arranges for service calls on other equipment as needed and follows through on escalations.
Maintains a solid understanding of product and solutions offerings.
Assists in identifying and managing service and supply requests for hardware and software solutions in the service center.
Assists in the training of new and existing employees.
Assists in the implementation of new services by job shadowing, documenting current processes, applying best practices, and writing site procedures.
Exhibits safe working habits in compliance with RICOH and customer policies.
Responsible for reporting any observed safety hazards to account manager.
Other duties as assigned
QUALIFICATIONS (Education, Experience, and Certifications)
Requires high school diploma plus 12 months of related work experience. Post High School education encouraged and preferred
Requires valid, violation-free driver's license along with reliable transportation and minimum levels of auto insurance coverage per RICOH policy.
Requires intermediate skill level on most common software applications including file folder management and navigating to network production folders.
Ricoh is an EEO/Affirmative Action Employer -- Minorities/Women/Protected Veterans/Disabled.
Site Representative - Mail
We are seeking a Site Representative to represent our company at our prestigious client's site.
Canon Solutions America provides industry leading enterprise services, advanced production print technology and large format solutions supported by experienced professional service offerings. Canon Solutions America helps companies of all sizes to improve their business by increasing efficiency, controlling costs and becoming more environmentally conscious. Canon Solutions America is a wholly owned subsidiary of Canon U.S.A, Inc.
If you are goal oriented, have an interest in technology, and are an outgoing person this may be the position for you! Canon Solutions America offers a competitive compensation package including medical, dental, vision, 401(k) Savings Plan, profit sharing, success sharing, educational assistance, recognition programs, vacation, and much more!
Specific job duties will include but not be limited to the following:
Responsible for prompt and accurate receiving, sorting, delivery, pick up, and processing of all courier items, interoffice mail, newspapers, magazines and all classed of United States Postal Services mail; track courier and accountable items (FedEx, UPS, Certified Mail, etc); research and route unidentified and generic mail; receive, log, deliver and track messenger items; respond to customer requests; perform routine upkeep and basic maintenance of equipment; record and track customer inquiries and fulfillment of requests.
Qualifications include a high school diploma or equivalent, ability to multi-task, excellent communication skills, basic computer skills, prior experience in a customer environment, technical knowledge to maintain and troubleshoot equipment within the department, ability to work with minimal supervision, ability to lift paper and packages weighing up to 55lbs. Knowledge of outsourcing/facilities management, such as copy center, mailroom, records/file management, document imaging, reprographics, and facsimile operations are highly desirable. Must have a valid driver's license.
Canon Solutions America, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristics protected by law.
EOE Minorities/Females/Individuals with Disability/Protected Veterans
This position is responsible for processing incoming and outgoing mail; may weigh and prepare letters and packages for delivery by another source as well as sort incoming mail for inter-office delivery.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Deliver mail, packages, copy products and stationary to assigned group/location per daily schedule. Ensure that all packages received/delivered are shipped and/or delivered same day, or alternatively consignee with be advised of next day delivery.
Check daily and replenish, if necessary, all mail and postage supplies.
Audit delivered items with delivery invoices. Approve or reject deliveries based on inspections. Check for contraband.
Ensure all shipped packages are adequately protected against damage.
Process shipment request with vendor, advising package owner of arrangements.
Apply appropriate postage amounts and required identification to outgoing mail and packages.
Stock copy rooms and provide first response for copier fleet production needs such as clearing jams (no tool repairs) and determining if a technician is needed.
May perform other duties to include but not limited to monitoring on-line production/copy requests, setup of conference rooms for client meetings, and answer telephones in a professional manner, direct calls, and take messages.
Performs other duties as assigned.
No formal supervisory responsibilities in this position.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and EXPERIENCE
High School diploma or GED equivalent required and a minimum of 1 - 2 years of related work experience in warehouse, shipping and receiving.
CERTIFICATES and/or LICENSES
Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence.
Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.
Comfortable meeting and engaging with new people.
Warm and engaging demeanor. Ability to assess circumstances, empathize and offer help.
Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.
Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.
OTHER SKILLS and ABILITIES
Intermediate skills with Microsoft Office Suite, handheld mobile technologies and applications.
Ability to use computer system to record materials received and shipped.
Physical ability to assist with warehouse operations. Able to lift 50 lbs.
SCOPE OF RESPONSIBILITY
Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.
1.Complete at a satisfactory level all required and assigned HSE training
2.Follow all activity policies and procedures, including all HSE related requirements at all times
3.Participate in all HSE related programs & activities as required, including incident investigations, interviews, auditing and assessment, etc.
4.Report any condition which you feel could result in an accident or injury and / or stop work if required
1.Be aware of and understand all safe work practices and procedures and potential hazards associated with the work environment
2.Maintain and wear at all times required appropriate personal protective equipment (PPE)
3.Apply appropriate material handling techniques at all times,
4.Only operate warehouse equipment and machinery (e.g. pallet jacks, manlifts, etc.) if properly trained, qualified and authorized to do so
Mail Clerk I- 007495
The Lifetime Healthcare Companies aims to attract the best talent from diverse socioeconomic, cultural and experiential backgrounds, to diversify our workforce and best reflect the communities we serve.
Our mission is to foster an environment where diversity and inclusion are explicitly recognized as fundamental parts of our organizational culture. We believe that diversity of thought and background drives innovation which enables us to provide leading-edge healthcare insurance and services. With that mission in mind, we recruit the best candidates from all communities, to diversify and strengthen our workforce.
OUR COMPANY CULTURE:
Employees are united by our Lifetime Way Values & Behaviors that include compassion, pride, excellence, innovation and having fun! We aim to be an employer of choice by valuing workforce diversity, innovative thinking, employee development, and by offering competitive compensation and benefits.
Under the general supervision of the Assigned Management, this position performs mail processing duties that involve processing incoming and outgoing corporate mail. The position may perform additional functions depending on region.
Essential Responsibilities/ Accountabilities
Level I – All Regions
Sorts all incoming mail and packages according to the proper department.
Delivers on a timely basis all incoming mail and packages.
Obtains signatures for verification of receipt of all special delivery (i.e. UPS, Fed Ex) packages.
Using automated equipment, folds, inserts, and seals for delivery all monthly bills, notices, etc.
Processes all outgoing mail through automated mailing equipment and meters.
Prepares non-metered mail for processing by third party vendors.
Performs manual insertion and metering.
Performs manual presort of books and letter jobs.
Consistently demonstrates high standards of integrity by supporting the Lifetime Healthcare Companies' mission and values and adhering to the Corporate Code of Conduct.
Maintains high regard for member privacy in accordance with the corporate privacy policies and procedures.
Regular and reliable attendance is expected and required.
Performs other functions as assigned by management.
Level II - Additional Functions Specific to Rochester
Operates flat sorting machine.
Scans and verifies data from incoming survey responses.
Supports the role of output processor.
High school education or equivalent (GED/Vocational experience) with mail room/ data processing experience preferred.
Must have good visual acuity and manual dexterity and be able to stand, sit or walk for prolonged periods of time.
Excellent typing skills.
Good communication and interpersonal skills a must.
Superior attention to detail.
Must be computer literate in Microsoft Office, Lotus Notes, as well as equipment driven programs.
Required to work in group as well as individual settings.
In support of the Americans with Disabilities Act, this job description lists only those responsibilities and qualifications deemed essential to the position.
Equal Opportunity Employer
Mail Clerk (Webster, MA)
Mail Clerk (Webster, MA)
Location: Webster, Mass
Are you looking for a position that offers advancement opportunities, great benefits and recognition for a job well done? Join MAPFRE Insurance!
MAPFRE Insurance is a forward thinking insurance company offering friendly service from over 2,000 professionals focused on taking care of you and your family. For decades, MAPFRE Insurance has been protecting families and their possessions with quality insurance coverage and a strong commitment to service excellence.
Performs various duties to process incoming and outgoing mail while ensuring the strict department confidentiality and productivity control standards are met. Delivers all inter-office mail, incoming mail, confidential and certified mail.
Education: High School or equivalent knowledge or related experience.
Experience: 1 - 3 years.
Little knowledge of the detailed aspects of the job. Some understanding of practices and procedures in a particular field i.e. accounting, claims.
Decision Making: Follows regular, detailed standards and instructions. Applies clearly defined guidelines and procedures in making timely decisions, given the necessary information.
Supervision Received: Works under general supervision for routine work. Detailed or specific instructions may be given for new activities or assignments.
Leadership: Works as an individual contributor. May participate in training less experienced staff.
Problem Solving /Operations/Direct Work Involvement: Applies knowledge to help solve routine problems requiring independent thinking with direction.
Client Contacts: Little contact.
Routine exchange internally overall. Typically provides or obtains information requiring little explanation or interpretation.
Ability to work in a fast paced environment and meet multiple, daily deadlines. Ability to work in a team environment as well as independently is required. Strong skills in communication, organization and memorization of agent names and codes, employee names, departments and forms is a requirement.
MAPFRE is committed to recognizing our employees as our most valuable resource. We know our employees are the foundation for our accomplishments. That's why we offer so many opportunities to share in the success they help us achieve.
If you require an accommodation for a disability so that you may participate in the selection process, you are encouraged to contact the MAPFRE Insurance Talent Acquisition team at email@example.com.
We are proud to be an equal opportunity employer.
Mail Courier - Yankee Candle
Position Title: Mail Courier
Location: South Deerfield, MA
Reports to: Transportation Manager
The Mail Courier performs courier duties between all local Yankee Candle buildings, and the USPS. Picks up and transports all inter-company and U.S. postal mail from YCC facilities. Sorts and distributes mail between buildings at designated areas.
Maintains route schedule while delivering mail to all YCC facilities.
Sorts and distributes mail between YCC facilities and designated areas within YCC facilities.
Acts as a representative for Yankee Candle Co., with a clean and neat appearance and a pleasant, positive and courteous manner.
Works safely in order to help preserve the safety and health of coworkers, guests and visitors as well as their own.
Follows all Company safety/accident policies and procedures and adheres to all applicable safety laws and regulations.
Notifies management promptly of any safety hazards/violations or accidents/injuries.
Participates in safety training.
Properly uses and maintains Personal Protective Equipment.
High School diploma or equivalent experience plus 6 months to a year of related experience.
Current Driver's License, with clean driving record.
Demonstrated ability to work independently and in a team environment. Strong attention to detail, including speed and accuracy in verifying addresses.
Requires frequent travel by car to local company buildings and USPS locations.
Flexibility in work schedule for possible overtime.
Newell Brands (NYSE: NWL) is a leading global consumer goods company with a strong portfolio of well-known brands, including Paper Mate, Sharpie, Dymo, EXPO, Parker, Elmers, Coleman, Jostens, Marmot, Oster, Sunbeam, FoodSaver, Mr. Coffee, Rubbermaid Commercial Products, Graco, Baby Jogger, NUK, Calphalon, Rubbermaid, Contigo, First Alert and Yankee Candle. For hundreds of millions of consumers, Newell Brands makes life better every day, where they live, learn, work and play. Newell Brands and its subsidiaries are Equal Opportunity Employers and comply with applicable employment laws. EOE/M/F/Vet/Disabled are encouraged to apply.
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