Manager Records Analysis Job Description Sample
Records Information Manager
Develop, implement, and maintain the corporate Records Information Management (RIM) program, corporate records management policy, and records retention schedule. Responsible for the structured management of all information in relation to the business operations of the Company to ensure efficient and effective use of information that may include records management, forms management, electronic information and image management. Coordinate and implement procedures to ensure information and records are properly categorized and maintained in accordance with corporate policies, procedures, and legal and regulatory requirements. Identify, liaise, and influence business stakeholders in all functional areas of the organization to understand the corporation’s records information management vision. Provide subject-matter-expertise, education, and advice across the company, facilitating compliance with legal, regulatory, and business requirements. The person in this role will need to exercise good judgement, and know when to perform additional research, seek advice or escalate issues. Required Experience:
Five years’ experience in records information management including organization and maintenance of electronic data and recordkeeping systems
Proven leadership in managing enterprise-wide records information management (RIM) program Desired Education:
Bachelor’s Degree in Information Management, Business Management, or related discipline or equivalent combination of education and experience (Two years of related work experience is equivalent to one year of college) Required Certifications/Licenses:
Industry certification such as Certified Records Manager (ICRM), Certified Information Professional (CIP), or Information Governance Professional (IGP). Required Knowledge, Skills and Abilities (KSAs): Knowledge of: * RIM program and best practice components
Information classification schemes including development, implementation, and maintenance
Records schedules, policies, and processes to support legal and regulatory requirements
Industry-specific guidelines and regulations
System analysis and procedures
Business process and organizational analysis
Program and project planning
Strategic planning methodologies
- IT systems, software and tools
Assess current business practices (environmental scan)
Leadership – influence others without direct supervision
Analytical and interpretation of information
Competent with other applicable IT systems and software programs
Strong presentation and communication skills, attention to fine details
Conflict resolution and root cause analysis
Competent with Microsoft Office Suite Ability to:
Define goals, objectives and scope of RIM program
Communicate goals, deliverables and success metrics that support business needs in collaboration with senior management and stakeholders in a clear and measureable manner
Manage RIM projects and information governance (IG) processes using project management skills and methodologies
Identify risks based on current and near future business conditions
Participate in cross-functional groups to solve problems
Establish positive working relationships with senior executives, internal customers, IT, Legal, Compliance and other business areas; exercise tact and diplomacy
Maintain knowledge of records and information management trends, standards, and regulations
Utilize a network of relationships to collect and disseminate information, build support, and obtain buy-in for desired outcomes
Work effectively and efficiently toward goals in a complex work environment with multiple and constantly changing requirements
Identify, track, and manage project dependencies, critical path, timeline, milestones, and deliverables
Identify project risks and problem areas and facilitate resolution or mitigation plans
Align projects with corporate strategy, business requirements, IT capabilities, and HR requirements
Maintain confidentiality PREFERRED QUALIFICATIONS: * Project Management Professional (PMI) experience in healthcare industry
Records management experience in healthcare and/or insurance industry
Experience in using SharePoint including developing and administering SharePoint environments
Experience with Office 365 Reports to: Associate General Counsel - Sr. Pay Grade: 17 Internal Posting Date: 11/20/17 - 11/28/17 External Posting Date: 11/20/17 - Until Filled
Job ID #:* 1524 Location: Meridian, ID (Corporate Headquarters)
Job Category:* Legal
Education Required:* Bachelors Degree
Employment Type:* Full Time
Experience Required:* 5 - 7 Years
Records & Data Manager
Records & Data Manager Print Apply Records & Data Manager Salary $66,996.80 - $86,652.80 Annually Location Eugene, OR Job Type Full-Time Regular Department Police Department Job Number 02087 Closing 2/26/2018 5:15 PM Pacific
Questions General Statement of Duties The Records and Data Manager will direct and oversee the Records Unit Team, Supervisors, and the Eugene Police technology analysts. The successful candidate will have outstanding interpersonal and supervisory skills, a positive attitude, integrity, flexibility, and the ability to learn and administer a complex records management system including the storage and release of public records.
Don't wait. Put your project management skills to the test by applying for this challenging and rewarding position with the Eugene Police Department! Department/Division: Police Department/Technical Services Division Work Schedule: 40 hours/week; Monday – Friday
- Additional evening and weekend hours may be required with flexibility to adjust daytime hours based on position demands Work Location: Eugene Police Department, 300 Country Club Road Application Deadline:
Monday, February 26, 2018 by 5pm ACCEPTING ON-LINE APPLICATIONS ONLY Examples of Duties Performed - Duties may include but are not limited to the following Management and Supervision: Encourage a team environment in the Records Unit in conjunction with the Technology (IT) Team. Work with the Records Supervisors to coach, mentor and develop employees; supervise, train and evaluate staff; effectively delegate work; ensure staff work is accurate and of high quality; provide support to staff when needed to resolve difficult situations.
Manages, directs, and coordinates section activities; works with staff to establish schedules and methods; develops and implements policies and procedures; assigns work activities, projects and programs, and monitors work flow; reviews and evaluates work products, methods, and procedures.
Reviews and evaluates the effectiveness of operations; modifies strategies to achieve goals.
Assists in the development and administration of the section's budget; participates in the forecast of additional funds needed for staffing, equipment, materials, and supplies; assists in administering the approved budget.
Responsible for the selection, supervision and evaluation of assigned staff; assigns work and ensures appropriate training is provided; investigates complaints; recommends and administers disciplinary actions; handles sensitive personnel matters and recommends grievance responses; exercises full supervision over employees.
Ensures departmental implementation of and adherence to the City's Affirmative Action and Diversity Work Plans. Coordinates the implementation of effective processes and models to produce division wide diversity initiatives. Facilitates staff development on such issues as diversity and creating a respectful working environment.
Develops and presents administrative and management reports.
Acts as Department's Public Records Coordinator.
Acts as Police Technical Services Division Manager as required. Customer Service and Communications: Communicate and coordinate with other Program Managers and Teams to ensure operational effectiveness; research, and resolve technical, sensitive and/or controversial inquiries, complaints and concerns; respond to requests for information from the media, the public and business and community organizations.
Directs, oversees, and participates in the development of the section and division workplans to meet customer needs.
Answers questions and provides information to the public; investigates complaints and recommends corrective action as necessary to resolve complaints; performs a variety of public relations activities.
Represents city and department needs on a variety of City, County, and statewide committees and task teams. Legal and Professional Framework: Understand and apply Federal, State and local laws, ordinances, rules, policies and regulations; processes background check information for other City departments.
Ensures proper utilization and access of multiple police records information systems; coordinates the installation of software; orders necessary repairs; reviews publications on needed hardware and software to update system.
Coordinates and provides input regarding the development and planning for the introduction of new technology and services; leads and coordinates special projects; and consults with users on technology issues, including software and network system needs.
Acts as Non Sworn Background Coordinator for EPD and other City departments; processes backgrounds and credit check information as applicable. To view a full list of duties, knowledge, and skills required for this position you can link to the position's CLASSIFICATION.
Qualifications Required Experience: Four years of increasing responsibilities with police records, project management, crime identification, or a combination of related data/IT, public safety, and/or legal analysis experience - including a minimum of two years of supervisory experience. Preferred Experience (in addition to the Required Experience):
Two Years technical and/or supervisory experience with IT systems/network security and/or public safety
Coursework and/or certifications such as CompTIA (A+, Network+, Security+), GSEC-GIAC, etc. Education: High school diploma or equivalent G.E.D. supplemented by college level courses in police science, public administration, or a closely related field.
This position requires a full police background check. Valid Oregon driver's license, or ability to obtain by date of hire; must pass driving records check and, if hired, maintain a driving record that meets the City's standard. Oregon law requires that an out-of-state license holder must obtain a valid Oregon license (with appropriate endorsements) within 30 days of becoming domiciled in the state (ORS 803.355). Supplemental Information Upon eligibility, the City will contribute an employee contribution of 6%, as well as the employer contribution, to a retirement program administered by the Oregon Public Employees' Retirement System (PERS). In addition, the City will pay a 3% contribution to a deferred compensation program if the employee contributes at least 1%. Selection Process:
Applicants are screened based upon their relevant knowledge, abilities, skills, experience, and training. The selection process varies according to the position and can include such things as screening of supplemental questionnaires, written or skill tests, ability or fitness tests, interviews, and assessment processes. In addition, background investigations and records checks may be required.
Some positions also require applicants to have a psychological evaluation and/or physical examination and a drug test prior to employment. DUE TO THE VOLUME OF APPLICATIONS RECEIVED BY THE CITY, GENERALLY, ONLY APPLICANTS SELECTED FOR FURTHER CONSIDERATION (TESTING, INTERVIEWS) WILL BE CONTACTED. Current information about the status of a job posting is available by going to www.eugene-or.gov/jobs and selecting "Job Status." The City of Eugene complies with the Americans with Disabilities Act of 1990.
Any applicant with a qualified disability under the Americans with Disabilities Act may request accommodation by contacting an employment coordinator at (541) 682-5061. In compliance with the Immigration Reform and Control Act of 1986, the City of Eugene will request all eligible candidates who accept employment with the City to provide documentation to prove they are eligible for employment in the United States. The City of Eugene is committed to a work environment which values the cultural, educational, and life experiences of each employee.
We believe that a diverse workforce enables us to deliver culturally competent service to all members of our community. As part of our commitment to diversity, the City continues to be an affirmative action/equal opportunity employer. Women, people with disabilities, and persons of color are strongly encouraged to apply.
If a job posting indicates this position is temporary (not limited duration) then the employee serves at will. Temporary employees do not receive benefits through the City of Eugene unless required by City, State or Federal code/statute. Salary and Benefits The normal starting salary is the first step shown on the posting.
Other placement in the salary range may be considered depending on qualifications and experience. Periodic advancement through the salary range is dependent upon merit. The City provides a full range of benefits, including holidays, vacation, sick leave, retirement benefits, deferred compensation, physical examination, life insurance, and long-term disability.
Health, dental, and vision benefits are available. To view a summary of benefits and/or benefit premium rates click the respective link.
New Opportunity: Records Manager
This role is the identified business owner charged with managing significant & substantial elements of the business operations for the Human Resources function. The incumbent “creates value” for our patients by optimizing work streams & primary focus areas:
HR forms processing, data and file management, and applying contractual & policy protocols to business processes
HR compliance, reporting and auditing
Report generation, data analysis and trend
Position control management
HRIS, ATS and LMS “shared” administrative ownership and aligned business support
Is the primary business owner of multiple projects and Health System initiatives Independent of supervision, own the personnel action process, including information accuracy, budget alignment, required approvals, and communication and input measures to completion. Provide “shared” administrative ownership and support for the HR recruitment process, HR business operations, and HRIS report generation. Manage office information, including hard copy and electronic files and data management; utilize office information systems for on-demand information retrieval, preparation of communications and reports. Independent of supervision, ensure accuracy and compliance with management of regulatory, payroll and employee records, to include fulfilling contract and policy requirements within designated timeframes. Support internal audit efforts through team initiatives, policy updates and implementation; review and maintain personnel files for completeness. Manage the budgeted employee labor data and provide guidance and support to leadership on position control management. In support of the HR department, carry out special projects and assignments, which may require researching, compiling and analyzing data Work Experience:
At least 3 years prior professional administrative experience required
Prior human resources experience preferred EOE ID: 2017-4022 Shift: 7.5 Hour Shift Details: 8am - 4pm with variable shifts as needed Name: CPH Main Campus Required Level: High School Diploma or Equivalent Preferred Level: Bachelor's Degree External Company Name: Canton-Potsdam Hospital External Company URL: www.cphospital.org
enGenius Consulting Group is looking for qualified candidates to join our team supporting the Special Operation Forces (SOF) Enterprise Knowledge Management (KM) mission at Camp Lejeune, NC. The SOF Enterprise KM operations are defined as the integration of people, processes, and technology to facilitate the exchange of operationally relevant information and expertise to increase organizational performance. This involves creating, organizing, applying, and transferring knowledge to facilitate situational understanding and decision-making, which enables decision superiority.
The qualified Records Manager shall oversee MARSOC’s records and is responsible to ensure compliance with statutory and regulatory requirements for the creation, preservation, and/or destruction of official Government records.
Job Responsibilities and Duties:
- Conduct project planning consisting of the establishment of a project plan, communications plan, and client meetings to support records management deployment.
- Design, develop, and deliver approved functional file plans that meet SOF, Service Component, Joint Service, DoD, NARA, and Federal Government records management standards.
- Coordinate with SOF Enterprise stakeholders in order to perform an analysis of current paper record storage and develop a strategy and process for converting, storing, and maintaining records in a digital format.
- Develop and implement a vital records program.
- Perform data cleansing as appropriate, and have the technical ability to assist the unit in integrating an electronic records management solution within the organization’s collaborative environment.
- Provide paper-to-digital scanning and storage support using Government provided or outsourced scanning resources.
- Manage the user profiles, security of information, troubleshoot technical and administrative issues, provide training, and enhance the capabilities of the system as required.
- Provide documentation and file plan support including document retention policies. Establish guidance and manage SharePoint term store, keywords and keyword sets.
Required Minimum Experience:
3 or more years of experience
Working knowledge of SharePoint is a preferred
High School Diploma required; Bachelor’s Degree preferred
Records Manager I
Under general supervision, is responsible for the management of records produced during execution of services and audit of compliance with established Work Control Documents.
Performs audits of records, processes and work control documents
Verify compliance with federal requirements for Equal Employment Opportunity (EEO), on-the-job training, Historically Underutilized Business (HUB), Disadvantaged Business Enterprise (DBE) and Small Business Enterprise (SBE) programs
Monitors material testing requirements and reports for compliance with specifications and standards
Assists in statistical analysis and reporting
Prepares related correspondence and reports
Assists with external audits of company records and processes
Assigns work priority tasks to assigned direct reports
Contacts management to receive priorities and deadlines as well as provide updates on progress and delays on every task assignment
Insure the safe utilization, storage and maintenance of all documents and tools
Safe usage and maintenance of individually assigned company vehicle and field equipment
Carry out assigned duties in accordance with established procedures meeting directed priorities and deadlines
Submittal of accurate, legible, comprehensive and complete testing and/or inspection reports on a daily basis in accordance with project Quality Plan
Maintenance of certifications at the time of employment or obtained during employment
Understand, adhere and participate in the Raba Kistner Health and Safety and Behavior Based Safety Programs and set a good safety example
Other duties as assigned by Direct Report
Graduation from high school, or GED certification. A person in this position generally, but not necessarily, has a minimum of 5 years progressively responsible experience in construction recordkeeping and auditing experience in a professional fast paced environment. College education, technical training, and/or related experience may be substituted for experience on a year per year basis THOROUGH KNOWLEDGE OF:
Government policies and procedures
Auditing practices and procedures
Report preparation procedures
Reading and interpreting specifications
Specifications and requirements WORKING KNOWLEDGE OF:
Equal Employment Opportunity guidelines
Algebra, geometry, and trigonometry
EEO, DBE, SBE, OJT programs and audit procedures ABILITY TO:
Assign and review work
Communicate effectively orally and in writing to communicate problems, status of work, daily reports, etc.
Prepare and maintain records, files, and reports
Maintain effective working relationships with internal and external personnel
Follow verbal and written instructions
Exercise initiative and independent judgment
Plan, coordinate, assign and review work
Perform engineering calculations
Interact with clients
Ability to drive company vehicle, manage and complete all assigned jobs, efficiently and on time REQUIRED TO:
Present a professional appearance to best represent the firm
Wear personal protective equipment
Comply with all attendance requirements as noted in most current edition of Corporate Policy Manual
Shall possess a valid driver’s license within the applicable jurisdiction and meet firm’s auto insurability requirements SKILLED IN:
The uses of calculators
The use of personal computers and applicable software (Word, Excel, & Outlook) Must pass a drug test prior to employment and will be subject to post-accident, random, and reasonable cause testing during employment. Raba Kistner supports a diverse workforce and is an Equal Opportunity Employer who does not discriminate against individuals on the basis of race, gender, color, religion, national origin, age, sexual orientation, gender identity, disability, veteran status or other classification protected by law. Drug Free Workplace. Females and minorities are encouraged to apply. HR Contact: Mary Clark 210-694-3625 www.facebook.com/RabaKistner/ ID: RKI0027/17 External Company Name: Raba Kistner, Inc. External Company URL: www.rkci.com
Dextera Corporation is a woman-owned, SBA Certified 8(a) company located in Centreville, Virginia. Dextera provides high quality records management, administrative support and professional services to federal government customers. POSITION SUMMARY The Records Manager is an on-site supervisor who will provide management and implement appropriate management systems to assure the quality, reliability, accuracy, and timeliness of all services and products. Responsibilities include management of the mailroom operations and file operations, file and database maintenance, fulfilling client record requests and special projects as needed. The Records Manager is responsible for setting strategic direction of records management policies and practice which includes both electronic and paper records. ESSENTIAL FUNCTIONS
Oversee workflow, productivity and employees performance.
Manage personnel to maintain operational flexibility to perform and fulfill the tasks requirements in the mail room operations and file room operations at all times.
Monitor file/document requests to stay in compliance.
Act as the primary records contact which includes providing supervision and direction to personnel.
Ensures adherence to all regulatory and contractual requirements.
Implements practices and policies in accordance with USCIS Records Operation Handbook (ROH), and local and national policies and procedures.
Development of procedures to ensure the highest level of service and accountability.
Maintenance of all hard copy files and documents, including permanent, work paper, audit, confirmation, correspondence, and research files.
Prepare status reports from the records database for internal customers
Ensure quality assurance initiatives are being observed at all times.
Actively work on procedure refinement.
Train new employees and provide continuous training for existing employees.
Maintain positive customer relations. Respond to and resolve difficulty records management issues. Provide technical advice and assistance to personnel on matters related to sensitive and confidential records. JOB SPECIFICATIONS/QUALIFICATIONS
Qualified candidates must have a four year college degree or four years additional relevant experience specialized in managing contracts, personnel, and resources in a records management environment.
Must have five years of management experience of which two years are specialized in managing midsize to large contracts, personnel, and resources in a records management environment.
Federal records management experience and a strong understanding of both records scheduling and strategic records management planning and implementation.
Must be able to obtain and maintain a Secret level clearance.
Knowledge of NARA guidelines is desirable.
Demonstrated ability to manage projects and workflow to ensure accuracy and quality.
Demonstrated ability to execute process improvements.
Excellent independent, decision-making capabilities and a solution-orientated attitude.
Substantial knowledge of records management issues and practices.
Familiarity with discovery requests, subpoenas and litigation in general.
Knowledge of records management software products, imaging systems and automated databases.
Proficiency with Microsoft Office products.
Excellent communication, analytical, presentation, customer service and organization skills.
Excellent track record managing multiple project and assignments.
Experience working with Personal Identifiable Information (PII), which requires ability to keep matters confidential.
Experience with electronic records, document, or content management systems. + + Dextera Corporation is an Equal Opportunity/Affirmative Action Employer. M/F/V/D are encouraged to apply. EOE Minorities / Females / Protected Veterans / Disabled
Senior Records Operation Center And Quality System Manager
At Abbott, we're committed to helping people live their best possible life through the power of health. For more than 125 years, we've brought new products and technologies to the world -- in nutrition, diagnostics, medical devices and branded generic pharmaceuticals -- that create more possibilities for more people at all stages of life. Today, 99,000 of us are working to help people live not just longer, but better, in the more than 150 countries we serve.
Job Summary The Senior Regulatory Affairs Specialist, Records Operation Center (ROC) Manager will be responsible for: Effectively coordinating and managing department resources to process, index, and archive proprietary records in compliance with records management practices, policies and procedures; Department interface with global clients; Lead and participate in projects; Create/revise quality system documents for Global Regulatory Affairs; Administer training.
Job Description Records management Subject Matter Expert (SME). Proper record documentation in records management system. Work with EPD RA Quality System Management to meet audit/inspection needs and potentially address observations.
Support audits and inspections and ensure the ROC is audit ready at all times. Act as mentor, SME, and project manager for applicable job responsibilities to Records Operation Center team members, internal clients, and external business partners. Assist in writing process, procedures and work instructions needed to meet Records Operation Center business and compliance needs.
Develop strong business relationships with internal clients and external business partners to provide quality customer support and service by providing guidance based on records management practices, policies and procedures. Manager to team members, as assigned. Report metrics to management.
Ensure activities stay within department budget. Physical handling of records (paper and other media): Lifting and moving boxes of records, loading and unloading pallets, scanning records, boxing records, etc. Create/revise quality system documents and administer training for Global Regulatory Affairs, as assigned.
Minimum Education: High School Diploma or equivalent. Preferred Education: Bachelor’s degree, Information Science, Medical Information Management, Science, Business, or similar. Minimum Experience/Training Required:
3 years of records management experience or working in an archive.
3 years of hands-on experience with records information management systems or document management systems.
2 years of exposure to government regulations, audit processes, compliance initiatives.
Quality system document management and training experience in a corporate environment and/or with learning management systems is desired.
Experience in the pharmaceutical, biopharmaceutical, medical, or similar industries is preferred. An Equal Opportunity Employer Abbot welcomes and encourages diversity in our workforce.
We provide reasonable accommodation to qualified individuals with disabilities. To request accommodation, please call 224-667-4913 or email firstname.lastname@example.org
Legal - Legal Records Manager - Legal Solutions Group - VP
JPMorgan Chase & Co. (NYSE: JPM) is a leading global financial services firm with assets of $2.6 trillion and operations in more than 60 countries. The firm is a leader in investment banking, financial services for consumers, small business and commercial banking, financial transaction processing, asset management, and private equity.
Legal Department Description: The Legal Department of JPMorgan Chase & Co is responsible for providing legal services to the Corporation. The department also includes the Office of the Secretary (“OTS”). Legal is organized by Practice Groups that conform to the organization of the Firm’s lines of business (LOBs) and corporate staff areas, allowing the legal staff to work closely with specific groups on a daily basis. Each line of business has an LOB General Counsel, who is the Practice Group Head and who reports to the Firm’s General Counsel. This structure provides the means for the legal teams to communicate legal and regulatory changes to the businesses and staff areas, and for the LOBs and staff areas to communicate business developments that have legal or regulatory implications to the legal teams in a timely manner. Office of the General Counsel (“OGC”) Description: The Office of the General Counsel supports the legal department’s delivery of legal services through an application of legal and other professional disciplines. The OGC sets the standards for the department’s centralized processes and controls; delivers tools the department uses to work efficiently and effectively; provides services where there are clear and measurable benefits of efficiency and consistency from centralization; drives the change agenda of the entire legal management team by bringing data, technology, innovation, legal knowledge and a client-centric approach to everything we do.
Legal Solutions Group Description: The Legal Solutions Group is part of the Office of the General Counsel. Responsibilities include:
Design and govern a multi-year Technology Roadmap for Legal
Managing Legal applications, including coordination with Legal Technology, defect tracking, enhancement prioritization, business requirements, User Acceptance Testing (UAT) and data governance
Managing operations across Legal including end-user technology management, employee on-boarding and off-boarding, SharePoint development and maintenance, ancillary support (e.g. Security Liaison, Approval Central Administrator, etc.), and Center of Excellence level support for Legal applications and processes via the Legal Concierge.
Introducing innovation and improvement opportunities enabled by emerging Technology Legal Records Manager - Position Duties and
Legal Records management is part of the Legal Solutions Group of the Office of the General Counsel. The function requires experienced individuals with global records management awareness and background, able to understand the risk to the Firm of non-compliance with retention and management requirements. The ideal candidate will work closely with the firmwide records management team and manage and coordinate records, of every type, throughout the entire Legal department globally. The ideal candidate will lead efforts to help global Legal in the effort to manage physical offsite and onsite, electronic, third party, and application records. This individual will ensure the data and process requirements are accurately managed throughout these efforts. The role requires cross-functional collaboration, including with line of business lawyers, support staff, as well as counterparts in Oversight and Controls. The environment is fast-paced, often requiring that issues be addressed rapidly - to ensure the department stays in compliance. The successful candidate must have strong analytical and collaborative skills, be able to work independently and be a true "self-starter."
Primary Responsibilities will include:
Operational records management of all Legal record inventories to ensure ongoing compliance
Work with record coordinators across the Legal department to track and dispose of records on a timely basis
Manage updates to Record class codes and changes to Legal Hold designations
Coordinate records transfers upon off-boarding individuals
Develop and deploy trainings to the Legal department
Participate in the buildout of new records management technology and functions
Manage workflow and tracking of open items that require resolution
Maintain and report record metrics to multiple internal consumers, including senior management
Secure approvals for all relevant destruction requests and maintain certificates of destruction
Act as an escalation point for record related inquiries; further escalate to attorney, if required
Maintain expertise in the suite of records management applications that are used to disposition records
Manage application classifications and electronic record repositories using dedicated system technology
Develop ongoing expertise regarding best records management practices in the industry
+ 10+ years of relevant professional experience in global records management, such as records project manager, or operational records manager; Financial industry experience is preferred
- All candidates for roles in the Legal department must successfully complete a conflicts of interest clearance review prior to commencement of employment.
Prior experience in financial global records operational management
Thorough understanding of the business environment
Structured, disciplined approach; operationally- minded
Analytical, flexible and pragmatic
Self-driven individual that evidences ownership of function
Strong communication and collaboration skills
Expert knowledge of Excel, SharePoint and PowerPoint JPMorgan Chase is an equal opportunity and affirmative action employer Disability/Veteran.
Program Manager - Admissions & Records (Cof)
Benefits: Our competitive benefits package includes medical, dental, and vision insurance; life insurance coverage; long-term disability insurance, and an employee assistance program (EAP). In addition, employees have the option to purchase:
Flex 125 * AFLAC Policy
Supplemental voluntary life insurance * 403b Tax Shelter Annuity All coverages begin on the first day of the month following the hire date. Employees are covered under the California Public Employees Retirement System (CalPERS) and are vested 100% after five years of full time service. Basic Function This position is contingent on funding. Under direction of the Programs Director or assigned supervisor, the Program Manager is responsible for managing assigned program activities associated with maintaining quality academic and student services programs.
KEY ACCOUNTABILITIES * Assist in supervising and insuring quality control of Admissions and Records.
Demonstrates understanding, to manage, grow/adjust a variety of automated enrollment and continued student processes, including beginning of semester, end of semesters, registration, and graduation cycles.
Experience with Banner or other enterprise information management systems. Banner experience is highly desirable. Education and Experience
MINIMUM QUALIFICATIONS: * Bachelor’s degree required
Two years of experience related to area of assignment.
Demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, ethnic, and disability backgrounds of community college students and employees. Note: Degrees and credits must be from accredited institutions (Title V Section 53406). Any degree from a country other than the United States, including Canada and Great Britain, must be evaluated by an evaluation service.
Note: The screening of candidates will be conducted by a screening committee. The screening committee reserves the right to limit the number of interviews granted. Meeting the minimum qualifications for a position does not assure the applicant of an interview. Knowledge and Abilities
Example of Duties: 1. Manage the implementation of multiple project activities to meet or exceed assigned program(s) expectations. 2. Manage and monitor budgets to ensure compliance with regulations and/or directives from program agencies and cooperative educational partners. 3. Assist in preparation and administration of budget, control and authorize expenditures, approve invoices for payment, and respond to budget inquiries from college staff. 4. Supervise and coordinate department planning and operations; personnel supervision, including development and evaluation of all support staff. 5. Coordinate the release of project information and outreach activities to familiarize students with the services and programs of the college. 6. Develop and implement methods to identify and serve students who meet project guidelines, assessing their needs and providing programming to address those needs. 7. Participate in meetings and conferences related to programs within the assigned area; disseminate information, coordinate projects and implement procedural changes; follow up on action items, and develop program reports as needed. 8. Market the College and assigned program(s) to the College community and the general public. 9. Perform related duties as assigned.
Knowledge of: * Student services available at the college.
Modern office procedures, methods and computer equipment.
Principles and procedures of financial record-keeping and reporting.
Pertinent federal, state and local laws, codes and regulations related to the assigned special programs processes.
Principles of public speaking.
Record-keeping and report preparation methods.
Principles of providing work direction and guidance to others.
Correct English usage, spelling, grammar and punctuation.
Ability to: * Evaluate and implement project goals.
Communicate information to individuals and groups.
Interpret and apply the policies and procedures of the college and the project initiatives.
Interact with and motivate others.
Maintain records and prepare reports.
Prepare and monitor budgets.
Supervise and provide work direction and guidance to assigned staff.
Understand and follow oral and written instructions.
Communicate effectively both orally and in writing. Special Instructions to Applicants
First Review of Applications:Complete application packets will be accepted until the position is filled; but those received by 5:00 p.m. (Pacific Standard Time) on January 25, 2018 are assured consideration. The College reserves the right to extend time limits or reinitiate the recruitment/selection process at any point.
Completed application packet must include: * Completed Online Application for Employment form
Letter of interest (Cover Letter) * Copy of legible transcripts, if applicable
List of six (6) professional references – Listed on application form Applicants who require reasonable accommodation to participate in the selection process should contact Human Resources to make the necessary arrangements.Recruitment Status (tentative): * Application Screening: TBD * Interviews: TBD The District does not provide sponsorship for authorization to work in the United States. Work authorization should be established at the time of application submission.Job Title: Program Manager - Admissions & Records (COF)
Position Number:* 02228 Posting Date: 01/11/2018 Initial Screening Date: 01/25/2018 Open Until Filled: Yes
Position Type:* Management
Work Week:* 40 hours per week, 12 month position
Minimum Salary:* $66,315.63 annually
Maximum Salary:* $87,011.86 annually (maximum entry $67,973.53 annually)
Benefits:* Our competitive benefits package includes medical, dental, and vision insurance; life insurance coverage; long-term disability insurance, and an employee assistance program (EAP). In addition, employees have the option to purchase: Flex 125 AFLAC Policy Supplemental voluntary life insurance 403b Tax Shelter Annuity All coverages begin on the first day of the month following the hire date. Employees are covered under the California Public Employees Retirement System (CalPERS) and are vested 100% after five years of full time service. College/Site: Bakersfield College
Location:* BC-Main Campus
Salary Grade:* D
- Duties Help
Summary BLM is seeking a dynamic and energetic individual to join our team at the Colorado State Office
, Branch of Information Services, to serve as a Records Manager to serve as an advisor for matters relating to all aspects of the State's records. Learn more about this agency
Responsibilities As a Records Manager for the Branch of Business Services
, you will:
Analyze, assess and recommend changes to current Records Management functions including electronic and paper document flow patterns;
Identify records needs and determine appropriate media;
Ensure that records retention schedules are adhered to and that maintenance and disposal of electronic and manual records is in accordance with agency requirements;
Provide state-wide training in records management program and electronic record keeping procedures; and, * Approve and oversee the disposition of records.
Travel Required Occasional travel
- Occasional travel may be required.
Supervisory status No
11 ### Who May Apply
This job is open to
… All current DOI internal employees on a career/career conditional appointment, in the local commuting areas of Lakewood, Colorado and Washington DC (District of Columbia) who hold or have previously held the GS-11 level on a permanent basis. Due to the current DOI hiring controls, this opportunity is offered for lateral reassignments, permanent change to lower grade actions and re-promotions to the GS-11 grade level only.
C T A P eligibles within the local commuting area of Lakewood, Colorado. Questions? This job is open to 1 group. * #### Job family (Series) 0301 Miscellaneous Administration And Program
Conditions of Employment
U.S. Citizenship is required.
Be sure to read the "How to Apply" & "Required Documents" Sections.
You cannot hold an active real estate license; nor can you * have an interest or hold stocks in firms with interest in Federal Lands.
Direct Deposit Required. Your resume must contain enough information to show that you meet the specialized experience as defined in the announcement or vacancy questions. In addition, your responses to the questions must be adequately reflected in your resume.
TO QUALIFY FOR THE GS-11 GRADE LEVEL, you must satisfy
one of the requirements described below: (1) EXPERIENCE: One year of specialized experience equivalent in difficulty and complexity to the next lower grade level (GS-09). Examples: as an advanced trainee under the supervision of higher graded specialists or supervisor, providing technical guidance for a records management program, performing formal/informal training for electronic record keeping procedures; inventorying records; ensuring maintenance and disposal of electronic records are performed in accordance with standard requirements; and coordinates with various entities regarding overall management of records. (2) EDUCATION SUBSTITUTION: 3 years of progressively higher level graduate education leading to a Ph.D. or equivalent doctoral degree. (3) COMBINING EDUCATION AND EXPERIENCE:
You may meet qualifications requirement for this position by combining specialized experience and appropriate graduate education according to the following formula: (a) your total months of full time specialized experience as a percentage of a 12 month total; PLUS (b) your total number of qualifying graduate semester or quarter hours as a percentage of two years of graduate study leading to a Ph.D. The total of the two percentages must equal at least 100 percent. You must meet all qualification requirements within 30 days of the closing date of the announcement.
Eligible Federal employees in the competitive service are also subject to the Time-In-Grade requirement in accordance with 5 CFR 300.64. If you are a current Federal employee in the General Schedule (GS) pay plan and applying for a promotion opportunity, you must have completed a minimum of 52 weeks at the next lower grade level in the normal line of progression for the position being filled.
Additional information Male applicants born after December
31, 1959, must certify that they have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. To register or verify your registration go to the Selective Service System website. May require completion of a one year probationary period. Relocation expenses will
not be paid by the Department of the Interior. Any transportation and relocation expenses associated with reporting for duty in this position will be the responsibility of the selected employee.
Career Transition Assistance Plan (CTAP): CTAP provides eligible surplus and displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) This vacancy is within your CTAP eligibility; 2) You apply under the instructions in this announcement; and 3) You are found well qualified for this vacancy. You must provide a copy of your written notification of CTAP eligibility with your application.
Information about CTAP eligibility is available from OPM's Career Transition Resources website at CTAP. CTAP and ICTAP eligibles will be considered well qualified if they receive a minimum score of 90 based on the rating criteria used for this position. The Bureau of Land Management has determined that the duties of this position are suitable for telework and the selectee may be allowed to telework with supervisor approval. Read more
How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above
. Upon receipt of your complete application package, a review of your application will be made to ensure you meet the basic qualification requirements. Your rating will be based on your responses to the Job Specific Questionnaire and the information stated in your resume.
If qualified, your score may range from 70-100 points. In addition, interviews may be conducted for this position. The interviews may be conducted on a pass/fail basis or may be scored. The job specific questions relate to the following knowledge, skills and abilities required to do the work of this position:
Knowledge of the use of computer systems and other electronic records media;
Knowledge of theories, principles, functions, and processes of records management;
Ability to research problems and issues and recommend solutions;
Knowledge of the subject function code and file category systems and requirements for records Life Cycle Management; and, * Skill in oral communication. To preview questions please click here. Read more
Background checks and security clearance
Security clearance Not Applicable
- Required Documents Help
Required Documents In addition to the online application
(resume and responses to the questionnaire), you are required to submit the following forms: 1) Current DOI career/career-conditional employees, submit a copy of your recent (non award) SF-50, Notification of Personnel Action, or equivalent document that verifies tenure (block 24, code 1 or 2) and Competitive Status (block 34, code 1). 2) Career Transition Assistance Program (CTAP) eligibles: documentation verifying your CTAP eligibility - this includes a copy of the agency notice and your most recent SF-50 noting current position, grade level and duty location. 3)
If using education to qualify, a copy of transcripts or a list of college courses that include hours and grades from an accredited U.S. college/university. If your degree is from a Foreign Institution, See Foreign Education.
You may submit your document(s) either via Auto-Requested Fax or by uploading your document(s) from your USAJOBS Profile. Do not use both options. Auto-Requested Fax: allows you to submit required documentation that will be electronically displayed along with your resume.
UPLOADING DOCUMENT(S): instead of faxing your document(s) you may use the uploading procedures thru Applicant Manager. Hard copy paper supplemental documents, submitted without prior Human Resources approval, will be considered as an incomplete application. Required documentation must be submitted by 11:59 p.m. Eastern Time, on the closing date of this announcement.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications.
Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
- Benefits Help
Benefits A career with the U
.S. Government provides employees with a comprehensive benefits package.
As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.
- How to Apply Help
How to Apply To receive consideration for this position
, you must provide a complete Application Package, which includes ALL of the following items: 1.Your responses to the Assessment Questionnaire; 2. Your resume; and 3.
Applicable supporting documents specified in the Required Documents section of this job announcement. Click on the button "Apply to this Vacancy" at the bottom of this Screen and login to MY USAJOBS.
If you haven't already registered with USAJOBS, the system will require you to create a user name and password, complete a questionnaire and paste or type a resume into USAJOBS.
If you have already registered with USAJOBS and forgot your login information, select the "Did you forget your username and/or password?" link. Your application package must be submitted by 11:59 PM Eastern Time by the closing date of this announcement. If you need assistance in applying on-line, please contact Sara Gonzales at 303-239-3714 or email@example.com.
If applying on-line poses a hardship for you (i.e. you do not have access to the internet), you must contact us priorto the closing date of the announcement for an alternative method of applying. Read more
Agency contact information
303-239-3951 ##### Fax 000-000-0000 ##### Email firstname.lastname@example.org
Address Bureau of Land Management Colorado State Office Human Resources Lakewood
, Colorado United States Learn more about this agency
Next steps You will be notified of the status of your application as the qualification review process is conducted
. You may also check the status of your application by viewing your MY USAJOBS account. Read more
- Fair & Transparent
& Transparent The Federal hiring process is setup to be fair and transparent. Please read the following guidance.
Equal Employment Opportunity Policy The United States Government does not discriminate in employment on the basis of race
, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.
- Equal Employment Opportunity (EEO) for federal employees & job applicants Read more
Reasonable Accommodation Policy Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate
. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits. Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:
An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events. You can request a reasonable accommodation at any time during the application or hiring process or while on the job.
Requests are considered on a case-by-case basis. Learn more about disability employment and reasonable accommodations or how to contact an agency. Read more
Legal and regulatory guidance
Social security number request
Signature and false statements
New employee probationary period This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/491485300. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered. Open & closing dates: 02/14/2018 to 02/28/2018 Salary: $66,577 to $86,553 per year
Pay scale & grade:* GS 11 Work schedule: Full-Time
Work schedule is full-time. Appointment type: Permanent
This is a permanent position.
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