Medical Secretary Job Description Sample
DEPARTMENT OF HEALTH SERVICES
TRANSFER OPPORTUNITY ANNOUNCEMENT
Department of Health Services
Olive View-UCLA Medical Center
Obstetrics and Gynecology Department
14445 Olive View Dr.
Sylmar, CA 91342
Essential Job Functions
Able to multi-task and prioritize multiple assignments and strong problem-solving skills.
Strong written, oral communication skills and exceptional telephone etiquette.
Schedule meetings, conference calls and appointments for various meetings.
Proficient in Microsoft Word, Excel, Outlook and Adobe Acrobat.
Oversee the departmental timekeeping process/back-up timekeeper.
Assembly and monitoring of Professional Staff Association appointment/reappointment and evaluation of work performance.
Creation and monitoring of contracts with outside vendors (physicians and other members of healthcare team).
Other office/departmental support as needed.
Interested applicants MUST be a permanent County of Los Angeles employee who have successfully completed their initial probationary period and currently hold the payroll title of Medical Secretary.
Excellent leadership and organizational skills.
Self-motivated, and able to work with hospital and medical leadership.
Familiarity with County applications, GHX, CAR, and County contracting.
Proficient in Microsoft Word, Excel, Outlook and Adobe Acrobat.
Familiar with ORCHID reports.
Professional appearance and demeanor.
Candidates interested in transferring should attach the following with their application:
Copies of the last two (2) performance evaluation
Prime variance time report for the last two (2) years
All submitted documents will be evaluated. Only the most qualified candidates, based on the materials submitted, will be contacted for an interview.
DHS - Human Resources Division - Recruitment and Examinations
Phone: (323) 914-9110
HELPING YOU BE WELL, GET WELL AND STAY WELL
As one of New Jersey's largest non-profit health systems, Virtua provides comprehensive health care services to achieve its mission to help people be well, get well and stay well.
Virtua provides services through Virtua Medical Group with 302 physicians and other clinicians, and at its urgent care centers, hospitals, ambulatory surgery centers, health and wellness centers, fitness centers, home health services, long-term care, rehabilitation centers and paramedic program.
A leader in maternal and child health services, Virtua delivers nearly 8,000 babies a year. It provides health services to 1,500 businesses, and participates in Virtua Physician Partners, a clinically integrated network of 1,400 physicians and other clinicians.
Virtua is affiliated with Penn Medicine for cancer and neuroscience and the Children's Hospital of Philadelphia (CHOP) for pediatrics.
Virtua employs more than 9,000 and has been honored as the #1 Best Place to Work in the Delaware Valley every year since 2007. It is the recipient of a 4-star rating from the Centers for Medicare and Medicaid Services (CMS) for quality of care, and its hospitals earned straight A's in patient safety by The Leapfrog Group and the 2016 Patient Safety Award from Healthgrades.
U.S. News and World Report ranked Virtua's Mount Holly and Voorhees hospitals as High Performing Hospitals and Voorhees as a Best Regional Hospital. Virtua is also the recipient of the Consumer Choice Award from the National Research Corporation.
1st Shift (United States of America)
Total Weekly Hours:
Full - Time Medical Secretary in Delran:
Provides secretarial and administrative support using knowledge of medical terminology and procedures in a hospital, clinic, or laboratory environment.
Compiles information for recording purposes and prepares reports.
Screens and directs telephone calls, schedules appointments, greets patients, visitors, and maintains patient flow.
Greets patients and other visitors. Maintains patient flow. Addresses and resolves routine inquiries.
Screens and handles any calls and/or correspondence for requests for materials, records, patient appointment, ensuring HIPPA guidelines are followed.
Sorts and distributes mail.
Performs general registration and billing, obtaining pre-certifications, verifying appropriate coding, insurance, co-pays, medical records, and referrals.
Acts as a liaison with Patient Accounting and/or Physician billing services as required to clarify billing and charge issues.
Produces, processes and maintains required documentation and reports such as productivity/utilization, medical records, customer surveys, audits, financial reports, staff certifications/licenses.
Schedules management appointments, meetings, conferences. Prepares meeting minutes and memos. May maintain calendars/itinerary for management personnel as requested.
Assists in orienting new office staff; participates in performance improvement initiatives; coordinates and maintains support personnel schedules.
May lead work of other clerical or administrative support personnel on a project basis, as assigned, or as necessary to ensure smooth office work flow.
Maintains office equipment (copier, fax, etc.), ensures par levels of office supplies and maintains disposition of clinical materials as required by regulatory agencies.
Position Qualifications Required / Experience Required:
Proficiency in using computers (data entry, word processing, report production).
Working knowledge of medical terminology.
Excellent communication skills (verbal-written-listening) in order to interact with patients, medical staff and other internal/external clientele.
Strong organizational skills ability to use sound judgment to prioritize duties.
Familiarity with department policies and procedures or ability to quickly learn and operate within those parameters.
One year experience in a medical setting preferred.
High School diploma or G.E.D.
Associate's Degree in Medical Secretarial Science preferred.
BARROW BRAIN AND SPINE
MEDICAL SECRETARY - PART TIME
DO YOU HAVE WHAT IT TAKES TO BE PART OF OUR WORLD-CLASS TEAM?
At Barrow Brain and Spine, each team member is dedicated to the highest levels of performance, integrity, collaboration and commitment to patient care. These are not just words on a page, this is our culture. If you are looking for an extraordinary work environment dedicated to enhancing the lives of our patients and team members, we look forward to hearing from you.
The Medical Secretary performs secretarial duties utilizing specific knowledge of medical terminology, hospital/clinic, and laboratory procedures. Duties include scheduling appointments, clinical patient care, billing and compiling documents pertinent to patent care electronically in the appropriate medical record.
Essential Job Accountabilities:
Registers new patients in the electronic medical record prior to scheduling the appointment that includes demographic and insurance information.
Ensures all initial consultations, pertinent notes, lab slips, radiology and pathology reports are available to the physician prior to patient arrival.
Opens chart encounters in Centricity, provides historical reference by maintaining patient records.
Facilitates patient clinic by greeting and rooming patients.
Enters/updates medications, take vitals and record assessment in the patient chart for physician review.
Enters orders and E-Prescribe information and creates clinical visit summaries.
Schedules follow-up appointments as required.
Communicates with each physicians staff regarding surgery scheduling, imaging needed, etc. for continuance of patient care.
Performs clinic room inventories and restocks as necessary.
Assists Medical Secretaries and Practice Coordinators with orders as needed.
Completes patient check-in process.
Assists Recall list for physicians, creates diagnostic reviews, completes orders as testing is received and follows-up on non-compliant orders.
Represents physicians by screening incoming telephone calls; recording and transmitting messages; scheduling, receiving, and announcing scheduled patients and visitors; screening unscheduled patients and visitors; arranging referrals to other health care providers; scheduling appointments for consultations, x-rays, lab tests, physical therapy, MRI's, CT scans, etc.
Maintains patient confidence and protects operations by keeping information confidential and following HIPAA guidelines.
Maintains office supplies inventory by checking stock, anticipating department needs, placing and expediting orders and verifying delivery.
Keeps office equipment operating by following operating instructions, troubleshooting breakdowns, maintaining supplies, performing preventive maintenance and coordinating repairs.
Updates job knowledge by participating in educational opportunities.
Enhances physician office reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
Provides coverage to other positions as requested.
Supports BBS Compliance program by attendance in annual training and following compliance guidelines.
All other duties as assigned or requested.
- High school diploma or G.E.D.
Reports to work regularly and on time without undue tardiness.
Maintains positive attitude and demonstrates the utmost in professionalism Dresses appropriately and professionally
Completes work accurately and in a timely manner
Excellent oral, written and telephone communication skills, along with tact, diplomacy and strong customer service orientation
Prioritizes work activities and effectively performs multiple job duties concurrently
Maintains effective working relationships with physicians, administration, BBS staff members, and hospital personnel.
- Undergraduate degree preferred
Prior experience in a private practice or hospital setting strongly preferred.
Minimum of 5 years of administrative/medical experience required.
Normal office working environment
Ability to travel to other BBS offices as necessary
Overtime as required
Are you looking for an exciting, professional career with a company that treats each individual with dignity and respect? We take pride in our work and organization knowing that we each make a difference in the lives of our patients every day!
Steward Medical Group at Hawthorn Medical Associates is looking for an enthusiastic, professional Medical Secretary with a positive attitude, along with the ability to work both independently and on a team in a fast paced environment! The successful candidate will:
Be responsible for scheduling, referral management, check-out, triaging calls appropriately while managing a multi-line phone system.
Scheduling appointments accurately and efficiently.
Manage physician schedules by following up on patient no-shows.
Demonstrate courteous phone manners and cooperative behavior towards patients, visitors, coworkers and providers.
Perform duties as a team member, integrating activities with fellow employees and providers in all departments.
High School diploma or equivalent required. At least 2 years of prior medical secretary or medical office experience.
Must be familiar with using an electronic medical record (EMR) such as Athena, and have a strong understanding of medical terminology.
Experience working with various insurance companies to obtain prior authorizations plans and referral procedures strongly preferred.
Our Family Practice office in Niskayuna is looking for a full-time Medical Secretary to join their team! This is a 40 hour week; Monday
Process incoming telephone calls/messages based on office policy and procedure.
Schedule appointments for patients, following office protocols for access to care.
Schedule follow up appointments as directed by the providers or as indicated on encounter forms.
Obtain patient signature on appropriate waiver(s) according to insurance requirements
Organize and monitor provider's daily schedule.
Scan documents into electronic medical records.
Maintain timely patient flow.
Verify patient insurance coverage/demographic information at each visit and update when necessary.
High school graduate or equivalent with additional education desirable.
Medical office experience strongly preferred.
Strong computer skills.
Knowledge of medical terminology and office procedures preferred.
Ability to use interpersonal skills to establish/maintain cooperative relationships with patients, family members, physicians, providers, managers, co-workers and external customers.
Maintain strictest confidentiality and discretion.
If you are interested in this opportunity and have the desired qualifications, please Apply Now!
Community Care Physicians offers competitive salaries and a comprehensive benefits package, including medical, dental, vision and life insurances, paid holidays, paid time off, retirement plan, and much more in a business casual environment!
We welcome candidates who will bring diverse intellectual, gender and ethnic perspectives to Community Care Physicians.
Community Care Physicians is an Equal Opportunity Employer.
To perform specialized clerical and secretarial duties in support of the medical staff/faculty of the TTUHSC. Employees in this position are responsible for performing varied and complex office duties which require a thorough knowledge of departmental and institutional policies and procedures, as well as medical and scientific terminology.
Work is performed under general office conditions requiring a high degree of telephone and personal contact with HSC faculty, staff, patients, and outside professionals. Work is also performed under pressure of deadlines, which may include frequent requests for urgent reports.
Position Specific Qualifications
Must have understanding telephone etiquette. Working knowledge of Microsoft Office to include Word and Excel.
Preferred Knowledge, Skills and Abilities
Bilingual in English and Spanish. Must possess excellent communication skills and interpersonal skills, be a team player, display flexibility, detail oriented and be reliable and punctual. Bachelor's Degree.
A minimum of a High school diploma or GED.
At least 90 days experience as a Medical Secretary Trainee. OR * Three years of secretarial experience with 1 year in a medical or educational setting.
For Allentown and Bartonsville Location
Deliverables/Principal Results Expected:
Technical Competencies: Provides support to the Nursing Staff. Ability to maintain confidentiality; ability to multi-task; Reading, writing and oral communication
Job-related Behavioral Characteristics:
Demonstrates professionalism, leadership, confidentiality, strong social communication skills, time-management, organized. Must possess skills to communicate effectively and interact well with people of diverse backgrounds. Excellent oral and written communication and interpersonal skills. Ability to problem solve by gathering and analyzing information, working well in an individual/ group problem solving situation, and showing initiative in problem solving. Maintains professionalism and does not show favoritism. Maintains consistency with clients, staff, visitors, and the public. Ability to handle a crisis situation and react appropriately. Flexibility and adaptable. Ability to make decisions in an objective and ethical manner. Calm and decisive in crisis situations. Ability to sustain a team environment, drive continuous improvement projects, confidentiality, excellent problem-solving skills and excellent communicator within the team framework.
High School Diploma or GED; Medical Secretary certificate or training required; Medical Terminology. Knowledge of CARF regulations. 4 yr. experience preferred. Typing, intermediate computer skills, knowledge of general office equipment
Medical, Vision, Dental, Life
401K with company match
Paid Days Off
Extended Sick Days
How have you impacted someone's life today? At Hackensack Meridian Health our healthcare teams are focused on changing the lives of our patients by providing the highest level of care each and every day. From our hospitals, rehab centers and occupational health teams to our long-term care centers and at-home care capabilities, our complete spectrum of services will allow you to apply your skills in multiple settings while building your career all within New Jersey's premier healthcare system.
The Medical Secretary performs a variety of secretarial and administrative duties for the assigned physicians, section chiefs or chairman relating to the organization and management of the department.
1.Schedules appointments, meetings or conferences for departmental personnel utilizing interdepartmental and/or hospital wide computerized scheduling systems.
2.Enters inpatient and outpatient profession charges on medical billing system.
3.Composes and prepares correspondences.
4.Uses knowledge of medical terminology to transcribe patient information from written copy, electronic equipment or verbal direction.
5.Files reports, prepares documents, and forwards correspondence.
6.Prioritizes call through screening process; transfer calls, records messages and delivers to appropriate personnel.
7.Reviews, screens and distributes daily mail correspondence to appropriate personnel.
8.Orders office supplies and maintains inventory.
9.Maintains up-to-date departmental manuals and files.
10. Assists in coordination of special projects.
11. Adheres to the standards identified in the Medical Center's Organizational Competencies.
Education, Knowledge, Skills and Abilities Required:
1.High school diploma or equivalent.
2.Knowledge of medical terminology.
Education, Knowledge, Skills and Abilities Preferred:
Steward Health Care System LLC ("Steward") is a fully integrated, physician-led national health care services organization committed to providing the highest quality of care in the most cost-efficient manner in the communities where our patients live. Steward - the largest privately held health care company in the U.S. - owns and operates 35 community hospitals across nine states, serves over 1,000 distinct communities and employs approximately 40,000 health care professionals. In addition to our hospitals, the Steward provider network includes 4,800 providers, 25 urgent care centers, 87 preferred skilled nursing facilities, substantial behavioral health offerings, over 7,300 hospital beds under management, and approximately 1.5 million full risk covered lives through the company's managed care and health insurance services.
Steward Medical Group (SMG), Inc. is Steward's multi-specialty group practice with over 4,500 employees including over 1,800 physicians and advanced practitioners. SMG operates approximately 450 practice locations throughout Massachusetts, Southern New Hampshire, Rhode Island, New Jersey, Pennsylvania, Ohio, Florida, Utah, Arizona, Texas, Louisiana and Arkansas, and provides more than 4 million patient encounters per year.
To function as a member of the administrative team and complete all daily tasks to ensure smooth day to day operations in busy practice.
Answers, triages, and routes telephone calls appropriately; takes messages, follows through with each message, ensuring that the appropriate physician/staff member and received the information. Provides routine information to callers
Prepares the daily schedules for the office, pulls and prepares the patient charts, ensuring that the proper chart has been selected and the appropriate paperwork has been attached to the chart (i.e., encounter form, etc.)
Schedules patients' appointments and appropriate testing for patients as directed. Facilitates admissions to hospital
Verifies information from patients including demographic and health insurance information
Prepares documents for billing physician encounters; enters data, ensures that referrals are received, etc.
Organizes and updates files, charts, and records
Responsible for stocking of supplies and assists in ordering supplies
Performs other duties as requested
Education from approved medical administrative program or equivalent
High School Diploma or equivalent
2 to 3 years of experience as a Medical Secretary preferred
Experience with electronic medical record strongly preferred (Athena a plus)
Experience with Microsoft Office, Word, Excel and Outlook
Some travel may be required within the market
Indiana Heart Physicians
Franciscan Physician Network
5330 East Stop 11 Road
Indianapolis, IN 46237
High School Diploma/ GED Required
WHAT WE NEED
Multi-tasking Medical Secretary
WHO WE ARE LOOKING FOR
A good medical secretary is someone who is good with computers, a positive problem solver, detail-oriented and very organized. A great medical secretary is someone who can do all that and wants to do more. Someone who can verify insurance, support the clinical staff and prepare charts. Sure it's an office job, but it's really a people job.
Do you pride yourself on your organizational skills? Are you a strong communicator? Can you see things that need to be done and then take care of them? We need someone with your skills.
WHAT YOU WILL DO
Perform pre-certs for testing and procedures.
Train new employees.
Send over requests for medical records to outside locations.
Receive medical records.
Verify insurance for patients.
Prepare charts and obtain records from other locations.
Complete office orders.
Front desk duties and drug rep coordination.
Reschedule patients if needed.
Create schedules for Provider(s).
WHAT IT TAKES TO SUCCEED
Strong communication skills, both verbal and written.
Handle multiple assignments to meet deadlines with exceptional organizational skills.
Maintain a positive approach, work cooperatively with others, and demonstrate a constructive response to criticism and work with others as a team.
Perform work with regard to quality standards and regulatory compliance. Communicate deviation from standards and regulations to appropriate personnel.
Promptly and accurately carry out tasks with minimal follow up.
Maintain confidentiality of patient information.
WHAT WE'RE LOOKING FOR
0-1 Years Experience
License(s): Not Applicable
Certification(s): Not Applicable
Travel: Never or Rarely
EQUAL OPPORTUNITY EMPLOYER
It is the policy of Franciscan Alliance to provide equal employment to its employees and qualified applicants for employment as otherwise required by an applicable local, state or Federal law. Franciscan Alliance reserves a Right of Conscience objection in the event local, state or Federal ordinances that violate its values and the free exercise of its religious rights. Franciscan Alliance is committed to equal employment opportunity.
Nearest Major Market: Indianapolis
Job Segment: Medical, Secretary, Clerical, Front Desk, Healthcare, Administrative
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