Office Manager Job Description Sample
We are looking for an Office manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. Office manager duties and responsibilities include scheduling meetings and appointments, making office supplies arrangements, greeting visitors and providing general administrative support to our employees. Previous experience as a Front office manager or Office administrator would be an advantage. A successful Office manager should also have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties. Ultimately, the Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.
- Serve as the point person for office manager duties including: Maintenance Mailing Supplies Equipment Bills Errands Shopping
- Schedule meetings and appointments
- Organize the office layout and order stationery and equipment
- Maintain the office condition and arrange necessary repairs
- Partner with HR to update and maintain office policies as necessary
- Organize office operations and procedures
- Coordinate with IT department on all office equipment
- Ensure that all items are invoiced and paid on time
- Manage contract and price negotiations with office vendors, service providers and office lease
- Provide general support to visitors
- Assist in the onboarding process for new hires
- Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
- Liaise with facility management vendors, including cleaning, catering and security services
- Plan in-house or off-site activities, like parties, celebrations and conferences
- Proven experience as an Office manager, Front office manager or Administrative assistant
- Knowledge of office administrator responsibilities, systems and procedures
- Proficiency in MS Office (MS Excel and MS Outlook, in particular)
- Hands on experience with office machines (e.g. fax machines and printers)
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills in a fast-paced environment
- A creative mind with an ability to suggest improvements
- High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
- Health Care Plan (Medical, Dental & Vision)
- Life Insurance (Basic, Voluntary & AD&D)
- Paid Time Off (Vacation, Sick & Public Holidays)
- Family Leave (Maternity, Paternity)
- Short Term & Long Term Disability
The Office Manager provides responsive, high quality and cost effective management of all day to day operational services and functions as well as assist in a variety of business services, tasks, and special projects.
- Practical Arrangements: Handling expenses, making appointments, arranging meetings.
- Secretarial Functions: receiving, composing and editing letters, memoranda and general correspondence, managing records, maintaining contacts.
- Preparing Documents: material for management meetings, presentations.
- Right-Hand Person: anticipating needs, dealing with the unexpected, acting as liaison between Executive and staff, handling confidential matters.
- Directs supervision of staff.
- Ensures that brokers and staff are supported properly administratively and professionally to ensure a higher volume of production.
- Manages and increases the effectiveness of broker support.
- Available to brokers administratively & maintains a high level of broker services.
- Supervises administrative staff including but not limited to training, task delegation, tracking and handling all attendance-related needs, monthly meetings, motivation, and following up.
- Works with Human Resources on matters relating to State and Federal employment law compliance, recruitment, hiring, new hire orientation, performance management, and terminations.
- Provides input and solicits feedback from managing principals and brokers concerning staff performance and involves corporate Human Resources, as necessary, on cases involving disciplinary issues and terminations. Resolves office staff issues.
- Is available and on-call in the event of an emergency.
- Travels between Halstead Sales Offices and Corporate offices as necessary.
- Must possess a high degree of proficiency with MS Office products including Word, Excel, Access, Power Point, PDF Converter, and Outlook.
- Professional and courteous demeanor with exceptional communication, presentation, customer service and interpersonal skills required.
- Must be able to onboard, train, and manage others successfully, as well as create a collaborative environment between the sales offices and other departments, including HR, IT, Marketing, Accounting, etc.
- Must be able to maintain the highest level of confidentiality and handle sensitive material concerning the organization.
- Strong organizational/time management skills required. Ability to handle multiple tasks simultaneously and meet designated deadlines.
- Understands the larger business context; plans and forecasts accordingly.
- A bachelor’s degree in Business Administration, Accounting, Human Resources or other related field is required.
- A minimum of 3-5 years experience in operations management, office management, project management, executive administration or other related field is required.
- Experience is Real Estate Sales or related industry highly preferred.
Halstead New Jersey, LLC is an equal opportunity employer.
Title: Office Manager
Grand Rapids, MI, US, 49544
Requisition Number: 44615
Cintas is seeking an Office Manager to direct all functions of a fast-paced office team. Responsibilities include hiring, motivating and training an administrative staff in the areas of accounts receivable, accounts payable, data entry and receptionist; ensuring complete location audit compliance with all corporate policies and procedures; bottom line results, with a strong emphasis on managing a budget and maintaining the location's accounts receivable goal percentages each month.
- Bachelor's Degree or equivalent work experience
3 - 5 years' office management experience
Proficiency with Microsoft Office (Word, Excel, PowerPoint, Access, Outlook) and Intranet/Intranet.
Flowcharting software and AS400
Availability to start within two weeks after offer made/accepted
Our employee-partners enjoy:
Medical, Dental and Vision Insurance Package
Disability and Life Insurance Package
Paid Time Off and Holidays
Career Advancement Opportunities
Headquartered in Cincinnati, Cintas is a publicly held company traded over the Nasdaq Global Select Market under the symbol CTAS and is a component of both the Standard & Poor's 500 Index and Nasdaq-100 Index.
Cintas Corporation helps more than 900,000 businesses of all types and sizes get READY™ to open their doors with confidence every day by providing a wide range of products and services that enhance our customers' image and help keep their facilities and employees clean, safe and looking their best. With products and services including uniforms, mats, mops, restroom supplies, first aid and safety products, fire extinguishers and testing, and safety and compliance training, Cintas helps customers get Ready for the Workday®.
To support our growth across North America, we're seeking driven professionals with ambition to move up within our company. Our professional culture, our dedication to our employee-partners and limitless career opportunities—these are just a few benefits we're proud to offer. Our employee-partners know every job is critical, and that teamwork drives innovation. Let's talk about how you'll fit into our team and how your hard work will be recognized through competitive pay, world-class benefits and ongoing career development. Are you Ready™ for limitless opportunities at Cintas?
Cintas Corporation is an EEO/Affirmative Action Employer and will make all employment-related decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
Job Category: Office Administration
Employee Status: Regular
Schedule: Full Time
Shift: 1st Shift
Nearest Major Market: Grand Rapids
Job Segment: Accounts Payable, Office Manager, Mid-Range, Accounts Receivable, Manager, Finance, Administrative, Technology, Management
We are The Mobile Bank.
Our vision is to build a bank the world loves to use.
Technology and design empower everything we do.
N26 is Europe's first Mobile Bank with a full European banking license. We have 3.5 million customers across 24 markets. Our team of over 1300 employees in 4 locations is concentrated on reinventing the banking experience for the digital generation. Valentin Stalf and Maximilian Tayenthal founded N26 in 2013 and launched the initial product in early 2015. Since January 2015, N26 has been available for Android, iOS, and desktop. N26 has raised more than $500 million from investors including Insight Venture Partners, GIC, Tencent, Allianz X, Peter Thiel's Valar Ventures, Li Ka-Shing's Horizons Ventures, Earlybird Venture Capital, Greyhound Capital, Battery Ventures, in addition to members of the Zalando management board, and Redalpine Ventures.
Hypergrowth at N26 means a lot of things. Our product develops, our organization evolves, our teams are built and, at record speed, our workplace expands. The challenges we face are unparalleled but the opportunity for impact is unrivalled.Once here, you will
Manage the day-to-day office and facility needs and activities
Support communication, organization and general business needs as necessary
Create office events and celebrations by planning, placing orders, assisting in setup and breakdown and offering to assist as meetings arise
Pro-actively follow up with internal stakeholders to gather and document feedback.
Create metrics that help measure the success of the office operations team and implement improvements as the offices grow
You are the go-to administrative pro when it comes to running a business in Germany, so you know which suppliers can handle orders for everything, from office snacks to event equipment
You efficiently keep projects on track by managing the right people, materials, and support needed to get the job done
What you will bring along
At least two years of office management and how to build an office from the ground up, you not only learned the ropes of office logistics, you can tie a knot blindfolded
You listen to others and are sensitive to any communication style, and that makes it easy for anyone to talk to you; others trust you and feel comfortable coming to you with all the info, so any rising problems can be tackled before they spiral into fiery vortices of bad vibrations.
You are a self-aware, clear communicator with empathy towards everyone you meet.
You are innovative, highly creative, and constantly looking for ways to improve our workplace and culture to align with our core values.
Self starter who will take initiative from day 1 and be incredibly pro-active.
Astute problem solver with good judgement and detailed oriented.
You thrive in fast-paced, rapid-growth environments, and know how to remain professional, energetic, positive and customer service-oriented throughout.
Strong written, reading and verbal communication skills in German and English you have the ability to interact with our multicultural team.
What we offer
Flat hierarchy and open communication
Individual Personal Development Budget
Free Black Card membership
N26 yearly public transportation subscription
Discount for Urban Sports Club subscription
Our people team dogs Jamie, Hilda & Biggie!
Find a career path. Not just a job. Some of our benefits and rewards can be found on our careers website
Sound good? Send us your application online, and we'll get back to you soon.
Overview & Responsibilities
SCI is certified as a Great Place to Work® by the Great Place to Work Institute. In a recent survey, our associates said that their work has special meaning and is not "just a job". We currently have a full time opening for an Office Manager at Collins-McKee-Stone Funeral Home in Bassett, VA. This is the opportunity to be part of the Dignity Memorial® provider network and grow your career in the funeral, cremation and cemetery services business. For us, there is no greater responsibility than celebrating each life like no other and making a difference in the lives of people we serve.
Manages and coordinates the operational activities of a funeral home, cemetery and/or crematory operation. Ensures the highest quality services and products, to satisfy the need of any client family, to maximize budgeted profit plans for the location, and maintain a positive employee relations atmosphere.
Oversees processing of all accounting support functions including but not limited to:
Collections of all accounts receivable
Verifications and payments of all accounts payable invoices
Controls of receipt and deposit of cash payments received
Maintains petty cash account and disburses the same in accordance with company policies and procedures
Reconciliations of all accounts
Cash advance checks
Same Day Check requests
Verifies/audits cash disbursement reports
Tracks Capital Expenditure Authorizations (CEAs)
Orders supplies for the office and completes inventory counts
Coordinates the processing of orders and receipt of all merchandise orders including memorials and caskets and the control of storage inventory for vaults and markers, urns and caskets
Oversees the processing of installation funeral-related orders and orders to the grounds and maintenance departments
Supports location management to ensure all contracts and work orders are completed in a timely manner with proper documentation
Schedules incoming orders and drivers for the ambulate service
Completes various funeral/cemetery reports and files accurately
Supports Sales as necessary requiring an understanding of JD Powers
Assures compliance with all Company policies and procedures to include:
Sarbanes Oxley (SOX) audit
Diversity University (DU) training
Interment Verification Training (IVT) audits
Day Sales Outstanding's (DSO) related to financial and administrative areas.
Assists in preparing and/or overseeing all funeral/cemetery-related forms
Reviews time cards and administers corporate payroll policies and procedures
Administers local Human Resources (HR) processes such as completing Payroll forms, processing new hire paperwork, benefits enrollment forms, background checks, verifying pre-need sales licenses, maintaining employee files and other confidential files (I9's, etc.). Not applicable in Canada.
Ensures all new associates receive new hire orientation
Pulls monthly reports from reporting site and create stack ranking reports for key performance indicators
Maintains vehicle records/licenses
Processes expense reports
Updates General Price Lists (GPLs)
Manages all Alarm Systems (codes, working order, etc.)
Assists with funeral services and "Making Everlasting Memories" (MEMs) as needed
Coordinates daily activities with business unit as well as other departments
Trains associates in the proper administration of policies and procedures
Services customers by interacting with families in a professional and compassionate manner
Maintains and updates customer records
Updates company website with current obituaries and ensures obituaries are placed in newspapers
Provides a collaborative, productive workplace environment for associate growth and development that instills pride, a sense of ownership, and the challenge to associates to exceed expectations
Behaves in a supportive way to enrich the work environment
Uses customer feedback in conjunction with Sales to improve location administration and strengthen individual associate performance
Performs other duties as assigned
Requirements & Qualifications
- High school diploma, GED or completion of a diploma training program at a college or technical school.
- 2 – 5 years bookkeeping, general office, clerical accounting, and Accounts Payable experience required
Knowledge, Skills & Abilities:
Solid working knowledge of computers, typewriter, MS Office, e-mail, internet and basic office equipment required
Excellent communication skills both orally and in writing
High level of compassion, integrity, and confidentiality
Problem solving skills
Ability to multi task and set priorities
Must be flexible and able to function in a face-paced environment
Who we are. What we do.
We're more than North America's largest provider of funeral, cremation and cemetery services. We are mothers, fathers, sisters, brothers, sons and daughters who are devoted to the communities where we live and work. We are more than 20,000 dedicated individuals who provide caring assistance to families in need, honor veterans and public servants and deliver lifesaving programs to help keep children and seniors safe.
We operate under the umbrella of the Dignity Memorial network of 1,800 funeral homes and cemeteries. Dignity Memorial providers care for more than 300,000 families each year and understand the importance of thoughtful, personalized arrangements. We believe creating meaningful ways to pay tribute to a loved one begins with compassion and is shaped by the understanding that each life is truly unique. For us, there is no greater responsibility than honoring and preserving the story of one's life.
Health benefits (medical, dental, vision, life)
401K Retirement Savings Plan with company match
Vacation and sick time
Funeral discounts, and more
SCI offers advanced on-line training resources, career advancement opportunities in the largest organization in the industry, attractive benefits, and a wonderful community to serve with plenty of culture and personality. For additional information regarding our company, please visit our corporate site at www.sci-corp.com.
As used herein, "SCI" refers to Service Corporation International and its affiliated companies.
Equal Opportunity Employer, M/F/D/V
Work Unit Description
The Department of Comparative Medicine provides for the health and welfare needs, care, and housing of research animals throughout the OHSU central and waterfront campuses, and supports research innovations of OHSU Investigators.
Work Schedule, Hours, FTE, Salary Range
FTE: 1.0, Full Time
Schedule: To be Determined
Salary: Commensurate with Experience
Location: Portland, OR (Marquam Hill and South Waterfront Campuses)
Job Type: Unclassified
Functions/Duties of Position
The Office Manager for the Department of Comparative Medicine is responsible for managing the day-to-day operations of the department's office staff and ensures efficiency and effectiveness of Office Staff work processes and operations. This includes, but is not limited to, oversight and management of Office Staff work processes, workload, schedules and staffing to ensure that daily responsibilities are completed. The Office Manager ensures that OHSU and department policies, SOPs and guidelines are followed, completes performance appraisals per HR requirements and provides feedback to employees on a regular basis. This position helps maintain an effectively functioning department and fosters positive inter- and intra-departmental relationships. Other duties of this position includes, serving as the departmental IT contact, administrative oversight for the departmental finanical software management system, website maintenance and assisting the Shipping Coordinator and Purchasing Agent with coordination of imports/exports/transfers, as needed.
Management experience (3-5 years)
Customer service focused
Ability to hire, supervise, and handle personnel issues
Strong computer skills to navigate new software platforms (e.g., Kronos, Accounting Systems)
Strong written and oral communication skills
Team building and conflict resolution skills
Strong organizational skills, the ability to multitask and manage workflows with frequent interruptions and changes
Ability to understand the global workflows of the department for effective intradepartmental collaboration
Business experience (3-5 years) or Masters of Business Administration (MBA) is desirable
Experience working in an animal vivarium office
Knowledge of USDA, IACUC and DCM rules and regulations pertaining to animal care and use
Knowledge of managing systems and accounts
Working Conditions: Work is located adjacent to functioning vivarium. Ability to work hours in excess of 40/week, as needed.
Physical Demands: Chronic exposure to computer screens. Work involves standing, typing and sitting for extended periods of time.
Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or email@example.com.
Getting to Work:
Commuting to OHSU is a unique experience and planning ahead for your first visit is highly recommended. Parking at OHSU is limited and employees are required to purchase a permit to access parking. OHSU is committed to reducing traffic congestion and rewards commuters for a variety of options. Learn about cash incentives, free shuttles, transit discounts, the aerial tram, dynamic carpooling, free ride share for early and late commuting, and request a custom trip plan at www.ohsu.edu/commute.
This position will perform practice-related administrative work of a highly confidential and complex nature with a high degree of proficiency and works closely with all levels of executive management on various administrative and human resources initiatives.
This person will provide direct administrative support to the Colibrium team, as well as leadership in the office and team initiatives in support of management directives. Office Manager with Accounting and Human Resources experience is preferred.
Work with vendors and act as single point of contact for vendor inquiries
Implement company culture, values and policies
Coordinate events focused on employee recognition
Ability to maintain strict confidentiality, ability to work well under pressure, patience, diplomacy, high stress tolerance, excellent interpersonal communication skills, ability to prioritize workload and adapt to changing conditions Position is Full-time
Support offsite finance department activities by gathering data and maintaining records
Works with HR while handling onboarding of new employees and Benefits Administration
Works with other Employee Benefit vendors to troubleshoot issues and ensure smooth administration for employees.
Previous experience in Human Resources, recruiting
Knowledge of labor and employment laws a plus
Strong organizational skills
Advanced Microsoft Office Suite skills
Colibrium is an established company that operates like a start-up. We are a part of the ever-evolving healthcare technology field and every team member can have a big impact in the success of the company as we continue to grow. We have small teams and encourage promoting from within – providing plenty of opportunity to further develop in your career.
We have an awesome team that enjoys some great perks:·
· Casual dress all-day, everyday (save on dry cleaning!)
· Fully stocked break room – free snacks and drinks!
· Flexible hours
· Work from home Fridays
· Medical health benefits
· 100% paid dental and vision benefits for the employee
· 401k with company match
· Generous Paid Time Off package
Bonuses + incentives
Join Our Team!
Sunbelt Rentals strives to be the customer's first choice in the equipment rental industry. From pumps to scaffolding to general construction tools, we aim to be the only call needed to outfit a job site with the proper equipment.
Not only do we offer a vast fleet that ranks among the best in the industry, we pair it all with a friendly and knowledgeable staff. Our employees are our greatest asset, and although we present a comprehensive equipment offering, our expertise and service are what truly distinguish us from the competition.
We pride ourselves on investing in our workforce and offer competitive benefits, as well as extensive on-the-job training for all eligible employees.
As a highly successful national company, we are constantly looking for talented individuals to support our growth. If you are interested in pursuing a rewarding career, we invite you to review our opportunities!
JOB DESCRIPTION SUMMARY
Are you seeking an entrepreneurial, empowering workplace that allows you to:
Develop a career track
Leverage your current skills while developing new skills
Work with an incredible team of people
Sunbelt Rentals--the fastest growing rental business in North America--is seeking a Office Manager.
Scheduling – Meetings, travel, WebEx, etc.
Analyze Utilization Numbers
Assist PCMs in Safety Meeting/Requirements
Analyze Fleet Management/Inventory
Review Service Dept. #s – Short Term/Long Term/R status
Maintain pick ups list per PC
Analyze PC monthly financials
Assist/Watch AR accounts put on hold, suspend, etc.
Education and Requirements:
Bachelor's degree or equivalent experience
2 to 5 years of experience in job costing, scheduling, planning and implementation of training programs.
Broad knowledge of company operations.
Broad knowledge of industry safety standards, practices and regulations.
Knowledge of teaching aids and equipment, selection of training methodologies.
The above description covers the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental or similar duties which may be required from day to day.
The physical demands of this role require bending, squatting, crouching, reaching, lifting 50 pounds or more, and working indoors/outdoors when required by the job. The above description is not a complete listing of all miscellaneous, incidental or similar duties which may be required from day to day.
Reasonable accommodations may be made to comply with applicable laws. Sunbelt Rentals is an Equal Opportunity Employer — Minority/Female/Disabled/Veteran and any other protected class.
Gear up for an exciting career!
If a current Sunbelt Rentals employee has referred you for an employment opportunity please notify them that you are applying for this position. In order for the employee to get a referral bonus they need to contact their regional recruiter.
Four County Counseling Center is a non-profit Community Mental Health Center serving the communities of North Central Indiana for over 40 years. Four County is deeply committed to increasing access to a continuum of care while integrating physical and behavioral health well-being. Our goal is to provide Better care, for every consumer, in every community, EVERYTIME!
We offer Health, Dental and Vision with premium Wellness Discounts, 403(b) Retirement Plan with 5% Contribution, Life Insurance and opportunities for tuition and student loan assistance. We are also part of the National Health Services Corp.
Four County Counseling Center is dedicated to providing the supervision as outlined by the state to assist in securing licensure.
This position will be responsible for supervising and overseeing the day-to-day operations of the Patient Access Department of their assigned location while also performing the daily duties of a Client Relations Representative. The Office Manager and Client Relations Representative are responsible for being the first point of contact for clients, ambassadors for the Center, providing dependable, high quality, and effective clerical services and meetings the day-to-day operation needs of the Center.
This is accomplished by a wide range of duties such as answering telephones, routing calls, greeting visitors, responding to inquiries, collecting payments, scheduling appointments and providing information about the Center. Additionally, the Office Manager will perform other functions such as bookkeeping, setting up and maintaining general and special purpose files, ordering/maintaining and issuing supplies. This position operates under minimal supervision and must exercise tact, judgment and confidentiality in contact with the public, clients and families, as well as fellow associates of the Center. Work is very broad in scope and requires a high level of professionalism.
QUALIFICATIONS AND REQUIREMENTS:
a. An Associate's Degree preferred but not required.
b. Must possess at least a High School Diploma or GED.
a. Previous medical scheduling experience required.
b. Minimum 1 year accounts receivable experience with a Community Mental Health Center preferred.
c. Previous management in a customer service field preferred but not required.
a. Knowledge of data entry processes.
b. Ability to maintain confidentiality.
c. Ability to think critically and analyze information/situations for most appropriate response.
d. Strong verbal and written communication skills.
e. Strong computer skills.
f. Exemplary customer service skills, courteous, and friendly.
g. Able and willing to maintain a positive and professional work attitude that is reflected in teamwork of department overseen.
JOB SUMMARY:# Manages the Comprehensive CARE Center#s administrative functions, maintains departmental records and files, prepares documents and correspondence, organizes inventory of office supplies and forms, and designs forms and graphs. Assists in tracking Center statistics and prepares reports as directed by the Population Health Director.# Looks for opportunities for program development and coordinates and implements new programs in the CARE Center.# Contributes to the continued development, growth of various new population health initiatives, in order to help achieve the mission, vision, and values of the Comprehensive CARE Center.
MINIMUM KNOWLEDGE, SKILLS AND ABILITIES: Education
High school diploma or equivalency.# AA degree in Business#or Healthcare Administration strongly preferred.# Comprehensive experience relative to office management will be considered in lieu of a formal degree.
2 -3 years# experience in a medical office setting with#computer experience, experience with Meditech preferred; general knowledge of medical terminology; prior experience with insurance verification and scheduling required; knowledge of medical coding and billing functions required. Office management experience preferred.# ## ############################################################ #
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