Office Manager Job Description Sample
The office manager of the School of Languages, Literatures, and Cultures(SLLC) provides essential leadership to a team that supports four CLAS departments East Asian Languages and Cultures(EALC); French, Francophone and Italian Studies(FFIT); Germanic Languages and Literatures(GLL); and Slavic Languages and Literatures(SLL) and the Critical Languages Consortium(CLC). This position provides particular administrative support to the SLLC Director and to the chairs of FFIT, GLL, and the coordinator of the CLC. The office manager oversees the SLLC Central Office and staff, and works closely with/supervises the Administrative Assistant responsible for the daily running of EALC and SLL: the administrative assistant supports the office manager with operational tasks, as needed.
The Office Manager also works with and liaises with the School’s MORE Coordinator. The reporting line for the office manager is to the Director of the SLLC, who takes advice on assessing job performance from the chairs, especially those of FFIT, GLL, and the coordinator of the CLC. The Office Manager position requires a broad set of skills: a high degree of organization, adaptability, a high standard of writing and oral communication, and excellence in the management of time and people.
This key position is part of a positive, busy team, responsive to a diverse and active faculty and student body: we are still evolving and growing as a combined unit, and need a co-worker who can rise to the challenge and help us grow. The position is 8-5 daily, and the Office Manager has an office adjacent to the SLLC hub. They will serves as a general manager and problem-solver, and has front-line responsibilities in any crisis.
- Office Management (SLLC) and Chair Support (FFIT, GLL, CLC)
The office manager takes a leadership role in all matters relating to administration, and to the support of the academic mission of the SLLC and its constituent units. The office manager supports the Director and Associate Director as needed, and responds to daily requests for assistance from chairs, particularly those of FFIT and GLL, and the coordinator of the CLC. The Office Manager takes minutes at FFIT faculty meetings, and may be asked to do so for GLL and the CLC.
The Office Manager assists with activities that support the academic mission of the School (including class scheduling, curriculum support, assisting with enrollment issues, directing email as needed, helping faculty), and with non-business needs such as event planning and strategizing. The Office Manager hires office staff, and in conjunction with the MORE coordinator, hires student hourly workers for reception and outreach duties, managing federal work study opportunities to stretch departmental funds.
The Office Manager communicates with, and supervises the SLLC staff, delegating tasks where necessary. The Office Manager may assist the director and chairs, as needed, by serving as liaison to the SSC to ensure that departmental needs (supplies, reimbursements, etc.) are met appropriately and in a timely manner, and that units make the wisest use of their resources. The Office Manager also serves as liaison for facilities work orders, and plans and manages physical space within the School, and assists with the ordering of, and maintenance of technology and equipment.
The Office Manager has a primary responsibility in assisting with, and organizing, faculty and academic appointment data for the director and chairs of FFIT and GLL (and CLC as needed) related to activities such as Promotion and Tenure, and the applicant data for faculty and lecturer searches. Such activities may involve the creation and maintenance of related Blackboard sites.
20% - Faculty & Student Support
The Office Manager liaises with our receptionist as a point of contact, as needed, for student enquiries, and enquiries directed to faculty, and stands ready to assist the receptionist and students with enrollment and course scheduling issues. The Office Manager may assist undergraduate and graduate advisers with the management and tracking of records and outcomes, and with data compilation such as may be used for program review or curricular initiatives. The Office Manager may also be asked to coordinate visits by prospective undergraduate or graduate students to campus. These activities may also involve the creation and maintenance of related Blackboard sites; track undergraduate progress; manage undergraduate records and coordinate visits. The Office Manager also assists faculty with administrative forms and paperwork, and assists as needed with the management and destruction of records. The Office Manager also assists in assuring the School and its constituent units are in compliance with KU policies, and follow academic processes.
10% Communication and School/Alumni Relations
The SLLC has a full-time MORE (Media, Outreach, Recruitment and Event) Coordinator who directs communications for the SLLC and supports departments and the CLC. The Office Manager will, as necessary, coordinate with the OC, and support departments as needed in managing departmental communications and alumni relations. This may include, for FFIT and GLL, activities like coordinating alumni lists, monitoring donor relationships and outreach, etc., preparing communications for donors (thank you letters, solicitation letters, etc.), maintaining alumni lists, helping search for alumni on social media and other platforms, and facilitating receptions and events for donors (prospective and existing) and alumni.
1.Bachelor's degree and five years of office experience
2.Two years of supervisory experience
3.Experience with Microsoft Office programs as evidenced by application materials
4.Experience with website management as indicated by application materials
5.Experience with Adobe platforms as evidenced by application materials
1.Interest in, and familiarity with, other cultures
2.Knowledge of University policies and procedures
3.Experience working with diverse groups
4.Familiarity with Drupal
Contact Information to Applicants
Additional Candidate Instruction
A complete application includes a cover letter and resume or CV. Apply online and attach a letter describing your qualifications for this position along with a list of 3 professional references. Only complete applications will be considered.
Submit application by October 1, 2018.
The University of Kansas prohibits discrimination on the basis of race
, color, ethnicity, religion, sex, national origin, age, ancestry, disability status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic information in the university's programs and activities. Retaliation is also prohibited by university policy.
The following persons have been designated to handle inquiries regarding the nondiscrimination policies and are the Title IX coordinators for their respective campuses: Executive Director of the Office of Institutional Opportunity & Access, , 1246 West Campus Road, Room 153A, Lawrence, KS 66045, , 711 TTY 9for the Lawrence, Edwards, Parsons, Yoder, and Topeka campuses); Director, Equal Opportunity Office, Mail Stop 7004, 4330 Shawnee Mission Parkway, Fairway, KS 66205, , 711 TTY (for the Wichita, Salina, and Kansas City, Kansas medical center campuses).
Advertised Salary Range: 45,000-58,551
Application Review Begins: 02-Oct-2018
Work Location: University of Kansas
- FTE:* 1.0
FLSA Status:* Nonexempt (Hourly)
Employee Class:* U-Unclassified Professional Staff
Anticipated Start Date:* 15-Oct-2018
Job Family: Administrative Support-KUL
Description Supervise office operations at a well-established company as an Office Manager. Are you a passionate self-starter seeking to take your career to the next level? This opportunity may be a good match for you. Learn more about this exciting opportunity by applying now with OfficeTeam. This Office Manager role is ideal for candidates looking for short term temporary-to-full time in the Davie, FL area If interested, please apply at AND then call .
Your responsibilities in this role:
Manage communication systems, office equipment, utility services, office reception, mail and distribution services, word processing, and copy services
Manage overall office administration
Operate with Management in monitoring budget for office related items and staff
Engage in growing and changing office policies and procedure for improved workflow
Observe and seek improvements to office organization Requirements
Previous experience in a supervisory role preferred
Job related experience
Microsoft Outlook experience desired
Employment Type: Temporary
Responsible for maintenance and upkeep of the office, which includes ensuring cleanliness of the conference rooms, kitchen, conference rooms and storage areas
Assist with planning team-building events, like happy hours, baseball games, and other activities
Ensure office equipment, systems and other related Company tools are available and functioning
Manage front office staff between 2-4 people
Employee training functions such as orientation, background screening, etc.
Comprehensive knowledge of Microsoft Word * 3+ years of job related experience desired
Previous experience in a supervisory role preferred All applicants applying for U.S. job openings must be authorized to work in the United States. ? 2018 OfficeTeam. A Robert Half Company. An Equal Opportunity Employer M/F/Disability/Veterans. This is a great opportunity for the appropriate candidate looking to work as an administrative / office management professional. Send your updated resume to Andrea at to apply
Employment Type: Temporary-to-full-time
Are you an office manager, business administrator, or executive assistant? If you are a highly organized, business savvy, analytical person who manages a busy corporate office, you may have what it takes to manage a 300-person corporate office for an exciting national brand. This is a once in a lifetime opportunity to come in on the ground floor and sink your teeth into a brand-new role.
WHAT YOU’LL DO
- Support organizational functions and providing general meeting support including arranging meetings, maintaining meeting space schedules, securing food and supplies, ensuring space is properly set up for intended functions
- Coordinate and oversee support for recruiting efforts including applicant pool, interview schedules, candidate files, communicating and scheduling with recruiters, working with college placement coordinators, reference checks, offer letters, etc.
- Ensure completeness, accuracy, and security of files and records systems for employees
- Assist with annual budget for the office and create/maintain invoice tracking system; code and approve office invoices for payment
- Compile and track contracts with office providers and manages relationships with these providers
- Planning and coordination of all office events, such as annual Holiday party and Wellness week
- Maintain issuance of key fobs to staff and visitors, and ensures proper access at all times; coordinates with Property Management
- Develop and implement efficient office systems
- Manage proper maintenance of office equipment, oversee vendor management of maintenance vendors, ensuring accurate billing and contractual responsibilities
- Manage and ensure adequate and reasonable inventory of supplies while being cost-effective; ensure that expenditures are within budget and continuously exploring cost saving opportunities
- Manage new hire office on-boarding (coordination of computer/phone access, name badge, desk space)
- Have superior organizational and prioritization skills
- Have a proactive, helpful, can do attitude
- Have previous office management experience
- Have the ability to manage several tasks at once in an effective manner and work successfully in a fast-paced environment
- Possess the skills to supervise the work of others
- Possess strong interpersonal, written, and verbal skills with all levels of the organization
- Have Stellar listening skills
- Have solid skills using a PC, MS Office Suite and other standard office equipment
- Be accurate in processing both alpha and numeric data, and is extremely detail-oriented in auditing data for input accuracy
- Be able to draft routine correspondence and manage sensitive HR information and data in a confidential and professional manner
- Have a college degree
- Be able to travel minimally (e.g., bi-annual All Managers’ Conference)
Start apply with LinkedIn
Date: Sep 18, 2018
Location:Orlando, FL, US, 32819
Requisition Number: 23331
Cintas is seeking an Office Manager to direct all functions of a fast-paced office team. Responsibilities include hiring, motivating and training an administrative staff in the areas of accounts receivable, accounts payable, data entry and receptionist; ensuring complete location audit compliance with all corporate policies and procedures; bottom line results, with a strong emphasis on managing a budget and maintaining the location's accounts receivable goal percentages each month.
- Bachelor's Degree or equivalent work experience
3 - 5 years' office management experience
Proficiency with Microsoft Office (Word, Excel, PowerPoint, Access, Outlook) and Intranet/Intranet.
Flowcharting software and AS400
Availability to start within two weeks after offer made/accepted
Our employee-partners enjoy:
Medical, Dental and Vision Insurance Package
Disability and Life Insurance Package
Paid Time Off and Holidays
Career Advancement Opportunities
Headquartered in Cincinnati, Cintas is a publicly held company traded over the Nasdaq Global Select Market under the symbol CTAS and is a component of both the Standard & Poor's 500 Index and Nasdaq-100 Index.
Cintas Corporation helps more than 900,000 businesses of all types and sizes get READY™ to open their doors with confidence every day by providing a wide range of products and services that enhance our customers' image and help keep their facilities and employees clean, safe and looking their best. With products and services including uniforms, mats, mops, restroom supplies, first aid and safety products, fire extinguishers and testing, and safety and compliance training, Cintas helps customers get Ready for the Workday®.
To support our growth across North America, we're seeking driven professionals with ambition to move up within our company. Our professional culture, our dedication to our employee-partners and limitless career opportunities—these are just a few benefits we're proud to offer. Our employee-partners know every job is critical, and that teamwork drives innovation. Let's talk about how you'll fit into our team and how your hard work will be recognized through competitive pay, world-class benefits and ongoing career development. Are you Ready™ for limitless opportunities at Cintas?
Cintas Corporation is an EEO/Affirmative Action Employer and will make all employment-related decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
Job Category: Office Administration
Employee Status: Regular
Schedule: Full Time
Shift: 1st Shift
Nearest Major Market: Orlando
Job Segment: Accounts Payable, Mid-Range, Accounts Receivable, Office Manager, Administrative Assistant, Finance, Technology, Administrative
Rapidly growing construction firm is seeking a high energy office manager. The successful candidate will be responsible for day-to-day maintenance and overall coverage of all office needs. The administrator will work closely with senior management on a daily basis. A majority of candidate’s time will be involved with general accounting, AP / AR, sales and marketing functions, answering phones and managing travel and schedules.
- Oversee the accounting / book keeping functions.
- Oversee the sales and marketing functions.
- Oversee the recruiting process, internally and externally.
- Coordinate internal and external company functions.
- Ensure the Accounting Dept is properly recording, reconciling and auditing data.
- Ensure that payments are being disbursed to vendors via accounting system accurately and on time.
- Ensure accounting code charge accuracy.
- Assist the accountant in preparation of financial statements, cost reports and bank reconciliations as needed.
- Oversee and interpret contract provisions in order to help identify allowable and incorrect expenditures on a project by project basis.
- Ensure that office equipment is operating properly across all offices. Work with staff to schedule service and repair calls.
- Ensure office supplies are stocked across all offices.
- 0-5 years of experience
- Computer accounting systems background
- Recent BA / BS or Associates Preferred
- Excel - (less then macro level, but more than just formulas)
- Word – used extensively
- Outlook - used extensively
- Solid Organizational Skills
- Strong Computer Skills
- Strong with Social Media Platforms (Linkedin, Facebook, Twitter, etc.)
- Experience with Google Analytics a huge plus
- Follow up skills
- Ability to think on your feet
- Attention to detail
Please send your resume to: firstname.lastname@example.org with Job # 11358563 in the subject. After applying, if you have further questions, you may call 973-895-5200 and ask for Iggy. You can also submit via our career portal at: http://jobs.pkaza.com
Company offers competitive salaries plus benefits. EEO/AA Employer M/F/D/V
Pay; $20-25/hr, depending on experience
MUST have Quickbooks experience
This individual is responsible for providing administrative support. The successful candidate will exhibit insight, the ability to anticipate the needs of the management team and be attentive to details. S/he will provide high caliber administrative services, ascertaining that all office matters run smoothly; perform a broad array of administrative/ secretarial/clerical duties; maintain records, follow established procedures and complete tasks and projects assigned in a timely fashion.
Maintains work flow
Prevents Administrative Problems
Supports Communications Efforts
Preserves Records and Maintains Confidentiality
Contributes to Team Efforts
Associates degree in business or equivalent training/experience (bachelor’s degree preferred) plus at least three years of relevant administrative experience.
Professional appearance and excellent communications skills—both written and verbal.
Strong computer skills (Microsoft Word, Excel, PowerPoint, and Outlook) required.
Strong Knowledge of QuickBooks- posting payments, job cost invoices, and prepare quotes
Emotionally mature, trustworthy, and upbeat individual with the ability to deal expertly with internal staff and a broad range of external contacts.
Must be detail-oriented, precise, and proactive about keeping everything well-organized at all times.
Demonstrated good judgment and proficiency in making reliably sensible travel arrangements.
This is a contract to probable hire
Our overall mission is simple. We want Empire Today to be the place where our customers can have beautiful floors, made easy. Empire Today is one of the leaders in both residential and commercial installed flooring. We provide customers with options of name brand tile, wood, carpet, and window treatments, to name a few. With your help, Empire Today will continue to enable people to enhance the appearance of their home or business in the easiest way possible.
At Empire Today, our General Office team supports the front and back office functions of the organization. The general office performs the function of co-ordination of various departments and as such, it acts as a general reserve to assist the activities of other departments. This function is vital to the operation which supports the continued success of Empire Today.
The Office Manager is responsible for the complete day-to-day operation of a high volume sales, customer service and installation facility. They maintain location profitability and efficiency through operations analysis, identifies trends, defines problems, and develops/implements solutions. The Office Manager establishes plans, budgets, and result measurements making mid-course corrections when needed. This helps with forecasting seasonal business changes, increased volume, and staffing needs. The OM also coaches and leads a team to reach specific goals and objectives.
The successful candidate will possess:
Bachelor's Degree and/or equivalent combination of education and experience required.
7+ years of operational experience with facilities, warehousing, general office, etc.
Strong business to consumer service orientation and experience.
Proven track record in leadership.
Proficient in MS Office.
Employees are eligible for numerous benefits including:
Quick online enrollment into our benefit plans. Eligibility is first of the month following just two weeks of employment.
A premium 401K Investment Plan with a dollar for dollar match up to 4% with no vesting. Find another Company that can beat that!
Medical Insurance with several plan options and a Health Savings Account to meet you and your family's health needs.
Prescription Drug Coverage
Dental Insurance – Twice a year visits at no cost.
Vision Insurance with materials coverage
Flexible Spending Accounts for Medical & Dependent Care
Wellness Program – A best in class program offering substantial awards payable right on your paycheck
Basic Life Insurance and AD&D
Short Term Disability Coverage
Long Term Disability Coverage
Employee Assistance Program
Paid Holidays including Floating Holidays
Paid Time Off (PTO) that grows with years of service
Empire Perks – An employee discount purchasing program offering you great savings on the things you want.
The company conducts a background check and drug screen for all new hires.
Empire Today is an equal opportunity employer. We believe passionately that employing a diverse workforce is central to our success. We make recruiting decisions based on your experience and skills. We value your passion to discover, invent, simplify and build.
By Submitting your resume and application information, you authorize Empire Today to transmit and store your information in the Empire Today group companies' world-wide recruitment database, and to circulate that information as necessary for the purpose of evaluating your qualifications for this or other job vacancies.
We have an opening for an OFFICE MANAGER position.
Location: Boston, MA Note: online applications accepted only.
If you have a positive attitude and a love for learning, you may be interested in joining our team.
Wolfgang Puck Catering is the nation's most celebrated and prominent catering entity. We offer a unique combination of restaurant, catering and special event experience to our guests. Our team of chefs, planners and servers are supreme producers, dedicated to the celebration of life through good food and welcoming hospitality. Working for Wolfgang Puck Catering will allow you the opportunity to work with GREAT people like yourself! You will be surrounded by people who are passionate about what they do.
Full time associates at Wolfgang Puck are offered many fantastic benefits such as:
Flexible Spending Accounts (FSAs)
Employee Assistance Program
Life Insurance for Associates and Eligible Dependents
Short Term Disability (STD) and Long Term Disability (LTD)
Accidental Death & Dismemberment (AD&D) Insurance
And other voluntary benefits
As an Office Manager, you will perform a variety of duties including coordination of all business unit accounting activities, maintaining cash control, payroll, including Living Wage Ordinance compliance, accounts payable, accounts receivable, profit and loss reconciliations, and human resources administration/benefits for personnel. You will coordinate routine office duties to include data entry, associate files, record retention, and support documentation. Other duties include coordinating associate events, monthly and annual business reports as well as handling the POS system, Camera System and Digital Signage.
Essential Duties and Responsibilities:
Analyzes and organizes office operations and procedures such as bookkeeping, preparation of payrolls, personnel, information management, filing systems, requisition of supplies, and other clerical services.
Maximizes office productivity through proficient use of appropriate software applications.
Researches and develops resources that create timely and efficient workflow.
Establishes uniform correspondence procedures and style practices.
Formulates procedures for systematic retention, protection, retrieval, transfer, and disposal of records.
Plans office layout, develops office budget, and initiates cost reduction programs.
Reviews clerical and personnel records to ensure completeness, accuracy, and timeliness.
Prepares activities reports for guidance of management.
Coordinates activities of various clerical departments or workers within department.
Performs other duties as assigned.
Minimum three years of administrative/office management experience.
Thorough knowledge of contract administration and office procedures.
Working knowledge of processes and systems including financial reporting.
Proficient computer skills with Windows based office software including MS Office products including Word, Excel, PowerPoint, and Outlook.
About Compass Group: Achieving leadership in the foodservice industry
Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.
Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity.
*Los Angeles applicants: Compass G
Chewy is looking for an Office Manager to join our Facilities Team based in Louisville, KY. The ideal candidate will be expected to support leadership teams and managers as well as interface with building management and vendors. A significant portion of this role is to plan and execute activities, as well as provide ongoing support for sponsored events hosted onsite. This person will brainstorm new ideas to ensure consistency of experience and culture among Chewy offices. This role is highly visible as often the first point of contact for clients, employees, and guests. You will be responsible for delivering exceptional customer service while coordinating and managing the day to day operations and maintaining an organized, best in class work environment.
What you'll do:
The client always comes first! Be warm and welcoming while greeting employees, clients and visitors, answering incoming phone calls and conference room scheduling support. Manage the building visitor registration system with a personal touch.
Ensure that conference and training rooms are always tidy, accessible and stocked with supplies and ready for the next strategy session. Maintain inventory of all facilities related supplies, including management of asset inventory of non-IT equipment (desk, chairs etc.).
Proactively ensure that senior leadership is ready and equipped for meetings, events, and senior-level meetings. Manage vendors service levels including caterers, snack and beverage vendors, janitorial teams, building maintenance personnel as well as landscape and security personnel, as needed. Support procurement processes to ensure adherence to facilities budgets and oversight of vendor payments.
Be familiar with the office teams and maintain accurate office headcount and seating data and team allocations. Establish communication with team leads to support understanding of team requirements and changes. Assist with all employee and departmental office moves.
Support and facilitate shipping and receiving of all incoming and outgoing packages, parcels, and communications.
Provide timely communications to employees regarding building-related issues, and general facility information. Be a resource for information for the employees, customers and guests.
What you'll need:
Ability to work independently
Exceptional, enthusiastic and positive customer service skills
Superb communication skills, both verbal and written
Facility management experience
Experience and understanding of budgetary processes
Corporate purchasing systems knowledge
Excellent organizational skills with a focus on detail
Strong sense of responsibility and dedication
Experience with vendor management
Task completion in a timely manner
2-5 years previous admin office experience preferred
Familiarity with Microsoft Office Suite (Excel/Word) a requirement
Associate's degree or higher preferred but not required
Must be willing to travel
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