Payroll Clerk Job Description Sample
Location: San Diego, CA 92123
Pay Rate: $18-$22/hr.
Temp to hire
Start Date: ASAP
We are looking for a qualified Payroll Clerk to assist in all activities regarding the management of employee compensation in the company. You will undertake a variety of tasks such as entering payroll information, calculating wages and making payments.
An excellent payroll clerk has great understanding of the concept of confidentiality. You will be experienced in entering data with attention to detail and will have good math skills to make the necessary calculations. The ideal candidate will be a thorough professional with good communication abilities.
- Manage compensation packages using UltiPro payroll software
- Collect and verify timekeeping information for all employees
- Calculate pay according to hours worked incorporating leaves and overtime
- Calculate bonuses and commissions when appropriate
- Manage and calculate taxes and deductions
- Initiate periodical payments timely either by preparing and administering checks or making direct deposits through a bank payment system
- Issues statements and invoices and maintain records
- Deal with complaints and questions regarding payroll from employees and upper management
- Investigate and resolve any discrepancies in payroll
- Prepare and submit reports with payroll information to supervisor
- 2-3 years’ experience processing payroll
- Experience in data collection, entry and reporting with great attention to detail and confidentiality
- Solid knowledge of relevant legislation, and regulations
- Computer savvy with working knowledge of UltiPro software
- Exquisite math and numerical skills
- Outstanding organizational and time management skills
- Excellent communication abilities with aptitude in problem-solving
As Mount Sinai continues to grow, so does our legacy of caring.
Mount Sinai Medical Center is proud to be South Florida's hospital of choice for great medicine. With more than 3,700 employees, 500 volunteers, 670 beds, 26 operating suites and more than 650 physicians and 950 nurses, Mount Sinai is South Florida's largest private independent not-for-profit teaching hospital.
It takes the contribution of many individuals to make Mount Sinai the world-class institution it is today. As a team, we have focused our efforts on assuring that our patients receive high quality medical care. We're looking for motivated professionals who seek the challenge and stimulation of working in an academic medical center with an international reputation.
We are looking for a sharp, enthusiastic, professional to become part of the energy and join our Accounting Team where you will engage in our efforts to improve patient satisfaction, clinical outcomes, and operational efficiency.
1.Reviews edits needed to payroll system and submitts corrections to Departments as needed.
2 Inputs prior period adjustments to the Payroll system.
3.Completes wage verification forms for financial and government agencies.
4.Completes Lost Wages verification forms for Worker's Compensation.
5.Reviews benefit hours for terminated employees as per termination list.
6.Enters into payroll system all voluntary deductions.
7.Initiates stop payment requests as needed.
8.Stuff and sort payroll checks for each cost center.
9.Verify signatures of those individuals picking up checks during check distribution.
10. Verifies and logs check sequence.
11. Verifies accuracy and completeness of Separation Clearance form before final distribution checks are released.
An excellent, team focused work environment with opportunity for professional growth
Competitive salary and savings plan with company match
A variety of health, dental and vision plans
On-site child care, tuition reimbursement, and much more!
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A Payroll Clerk perform clerical operations in the administration of the Payroll Department. Processes hours for pay of hotel team members.
What will I be doing?
As Payroll Clerk, you will support the daily operations of the payroll process.
Specifically, you will be responsible for performing the following tasks to the highest standards:
Processes hours for pay of hotel team members
Prepares payroll reports, conducts annual record retention procedures, assist in processing quarterly, year-end closings (Disability, W-2's).
Process tips and gratuities.
Assist with the month end process, as it relates to payroll costs, and ensure all work is completed on time with all relevant accounts reconciled
Ensure Team Member pay queries are resolved on a timely basis
Monitor actual hours to contracted hours
Ensure effective controls are in place over payroll expenses
What are we looking for?
A Payroll Clerk serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
Experience in the hotel, leisure or retail sector
Rigorous commitment to accuracy and detail
Strong organisational skills
A good understanding of financial operating systems
Strong influencing, inter-personal and communication skills
Good analytical skills
It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:
- Previous experience with Accounts/Finance/HR
What will it be like to work for Hilton?
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision to fill the earth with the light and warmth of hospitality unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!
Transforming the future of healthcare isn't something we take lightly. It takes teams of the best and the brightest, working together to make an impact.
As one of the largest healthcare technology companies in the U.S., we are a catalyst to accelerate the journey toward improved lives and healthier communities.Here at Change Healthcare, we're using our influence to drive positive changes across the industry, and we want motivated and passionate people like you to help us continue to bring new and innovative ideas to life.
If you're ready to embrace your passion and do what you love with a company that's committed to supporting your future, then you belong at Change Healthcare.
Pursue purpose. Champion innovation. Earn trust. Be agile. Include all.
Empower Your Future. Make a Difference.
The Payroll Clerk role is primarily a support role for the Payroll team. This role ensures timely disposition of mail, scanning of confidential documents, ensuring those documents are sourced to the correct person/team/department, tracking of garnishment documentation, filing and purging of records and timely completion of wage versification.
Ensures mail is opened daily, stamped with the date received and dispersed to the proper team member as appropriate.
Scans garnishment orders, loads the information into the third party vendor's Garnishment Tool and uploads an electronic copy of the notification to the third party vendor.
Work People Connection tickets to add missing timestamps or PTO to team members' time cards.
Monitor Chatter for payroll-related posts and ensures Payroll leadership is aware of posts so that responses can be handled quickly and accurately.
Logs over payment receipts, codes the receipt and delivers to AR team for deposit. Confirms to employee via email or call that payment has been received; logs a ticket with the People Connection detailing receipt of payment.
Scanning and emailing of Wage Verification's, Unemployment notices. Filing and purging of Payroll records and historical documents.
Other tasks as assigned.
- High school degree required.
2+ years experience in payroll environment
Workday and Kronos payroll experience preferred
Specialized Knowledge/Skills –
Experience in multi-country, multi-state payroll environment required.
Working knowledge of US and Canadian payroll compliance rules and regulations a plus.
Excellent organization and planning skills with ability to work well under pressure and in an environment of change.
Ability to maintain confidentiality with sensitive customer and internal information.
Ability to utilize Microsoft Office suite, including some knowledge of Microsoft Excel.
Environment (Office, warehouse, etc.) –
- Indoors, heated/air conditioned office. Typical office environment. Subject to frequent noise volume in a shared office environment with other individuals and office equipment including the background noise of telephones, photocopy machine and computer printers. Subject to video display (VDT) exposure. Work is performed in an office environment. Involves frequent contact with staff.
Physical Requirements (Lifting, standing, etc.) –
Work Postures: Position is essentially sedentary; incumbent spends approximately 90% of the time in a sitting position and 10% of the time walking and standing. Utilizes manual dexterity to type and use computer, telephone and other office equipment.
Lifting/Carrying: Occasional lifting/carrying of boxes and supplies up to 20 pounds.
Equipment: Frequently, approximately 80% of the time, uses a computer, copy machine, and fax machine.
Visual Acuity: Proofreads written information. Reads information on computer screens. Works with printed copy as well as with detail displayed on computer screens.
Hearing: Position entails a significant amount of talking and listening including regular phone contact, incoming and outgoing.
Work Hours: Primarily 8 hours per day and 40 hours per week.
Travel: Willingness and ability to travel between regional office locations up to 5% of time.
Join our team today where we are creating a better coordinated, increasingly collaborative, and more efficient healthcare system!
Equal Opportunity/Affirmative Action Commitment
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
Responsible for a high level of performance of administrative duties which are necessary to facilitate and coordinate the accurate, timely payment of payroll to all Team Members of the property while maintaining excellent customer service, operating under the strictest level of confidence within the department at all times.
ESSENTIAL DUTIES AND REQUIREMENTS:
Interacts with the public and Team Members in an effective and considerate manner and performs excellent customer service at all times.
Maintains the strictest level of confidence within the department, ensuring that Team Members' information remains private and confidential.
Ensures information pertaining to attendance records (including Training Hours) for all Team Members throughout the property are posted accurately and timely.
Provide reports to all departments and department heads as needed.
Maintains and posts all information pertaining to hours worked (including missed punches), deductions, paid time off, gratuities, W4's and direct deposits into Infinium in a timely and accurate manner.
Ensures the validity and completion of all payroll-related documents and payroll adjustments.
Cooperates with external agencies including auditors, Internal Revenue Service, Franchise Tax Board, and other agencies to provide detailed payroll information as required.
Maintains all files in the Payroll Department including scanning and indexing payroll and related documents into DataMagine for record-keeping purposes.
Conducts necessary research to effectively resolve payroll inquiries and disputes from Team Members and Managerial Staff.
Ensures direct deposit compliance and replaces lost or stolen checks.
Ensures to a high degree, the accuracy and thoroughness of individual work, departmental records, and reports.
Completes employment verifications as requested by various agencies, mortgage companies, housing agencies, etc.
Responsible for maintaining a consistent, regular attendance record.
Any reasonable request made by management.
To perform this job successfully, the candidate must be able to perform each of the duties satisfactorily with minimal direction. The requirements listed below are representative of the knowledge, skills, and/or ability required.
EDUCATION and/or EXPERIENCE:
High School diploma or GED required. At least two years' experience in accounting or payroll required.
Must possess effective communication, organizational, and analytical skills. Candidate must be extremely detail, numbers oriented, and computer literate. Incumbent must possess intermediate to advanced skills in Excel and pass a proficiency test on Excel and 10-key. Must be able to work independently with minimal direction and have the ability to work flexible hours as early at 8 am or as late as 7 pm on payroll days or when the need is required to meet deadlines.
Ability to read, analyze, and interpret basic instructions, furnished in written, oral, or diagram form. Spanish speaking is desired but not required.
Ability to add, subtract, multiply, divide, and round in all units of measure, using whole numbers, common fractions, and decimals.
Ability to apply common sense reasoning to a variety of situations.
The physical demands described here are representative of those that must be met by a Team Member to successfully perform the essential functions of this job.
While performing the duties of this job, the Team Member is regularly required to talk or hear. The Team Member is also regularly required to stand; walk; sit; and use hands to finger, handle, or feel objects, tools or controls. The Team Member is occasionally required to reach with hands and arms, balance; stoop, kneel, or crouch.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
The work environment characteristics described here are representative of those a Team Member encounters while performing the essential functions of this job.
The noise level in the work environment is usually quiet to moderate. When on the casino floor, the noise level increases to loud. When on the casino floor, the Team Member will be exposed to a smoke-filled environment.
Reports to: Payroll Manager, Controller
FLSA Status: Non-exempt
Job Status: Seasonal, Full Time
Hours: 8am to 5pm, varies Updated: 1.1.15
Assists in the administration and issuing of payroll checks for all Squaw Valley Resort and Alpine Meadows Ski Resort employees.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.
Applicants must be 18 years of age.
Essential Job Responsibilities/Duties/Tasks include the following; other duties may be assigned:
1.Maintain payroll information by collecting, calculating, and entering data.
2.Prepare reports by compiling summaries of hours, earnings, taxes, deductions, leave, disability, and nontaxable wages using Microsoft Excel.
3.Resolve payroll discrepancies by collecting and analyzing information.
4.Provide payroll information by answering questions and requests.
5.Maintain payroll operations by following policies and procedures; reporting needed changes.
6.Maintain employee confidence and protects payroll operations by keeping information confidential.
7.Contribute to team effort by accomplishing related results as needed.
8.Complete additional projects as outlined by the Payroll Manager.
Competencies and Job Requirements:
1.Effective communication skills, oral & written
2.Strong sense of customer service & safety awareness
3.Able to understand and follow verbal and written instructions.
4.Have a neat & clean appearance in compliance with the company grooming standards
5.Punctual, able to report at scheduled start time
6.Excellent attention to detail
7.Able to communicate effectively
8.Strong analytical and interpersonal skills.
9.Have working knowledge of debits and credits and other basic accounting principles.
10. Capable of multiple tasking and prioritizing and allocates resources efficiently to meet deadlines.
11. Able to adapt quickly to changing priorities.
12. Extremely organized and has attention to detail.
13. Works independently and with others.
Education and Experience:
1.High School Diploma or GED
2.One year payroll, accounting, or related experience and/or training; or equivalent combination of education and experience
3.Strong working knowledge of MS Excel
1.Experience with Ultipro Payroll Software
2.Experience with Great Plains Accounting Software
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to walk, talk, see, and hear. Sits for extended periods of time at a computer station or work desk; stands and walks regularly throughout the day; uses hands and fingers to operate computers and office equipment for up to 8 hours each day; lifts up to 10 pounds regularly; exposed to typical office environment conditions and noise levels. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perceptions and the ability to adjust focus.
Indoor/Outdoor: While performing the duties of this job, the employee may be exposed to outside weather conditions.
Hazardous Materials/Noise: The noise level in the work place is usually moderate.
Equipment Used in Job: General office equipment
Summary: Compile and record employee time and payroll data. Compute employees' time worked and bonuses. Compute and post wages and deductions, or prepare paychecks.
Essential Duties and/or
Review time sheets, wage computation, and other information to detect and reconcile payroll discrepancies.
Process paperwork for new employees and enter employee information into the payroll system.
Verify attendance, hours worked, and pay adjustments, and post information onto designated records.
Monitor or adjust wages and deductions, and enter data into computers.
Record employee information, such as exemptions, transfers, and resignations, to maintain and update payroll records and manage paperwork.
Process and issue employee paychecks and statements of earnings and deductions.
Keep track of leave time, such as vacation, personal, and sick leave, for employees.
Compile employee time, production, and payroll data from time sheets and other records.
Review, edit and update forms used for Human Resources purposes.
Issue and record adjustments to pay related to previous errors or retroactive increases.
Knowledge/Skills & Abilities:
General knowledge of administrative and clerical procedures and systems: manage files and records
Knowledge of principles and procedures for recruitment, selection, training, compensation and benefits and personnel information systems
Ability to read, write and perform mathematical calculations
Ability to listen and understand information and ideas
Ability to communicate information and ideas through speaking and writing
Ability to read, write and communicate in the English language
Ability to demonstrate spreadsheet skills
Ability to see details at close range
Ability to choose the correct mathematical methods or formulas to solve a problem
Ability to recognize a problem and take necessary steps toward solving problems
Ability to compile, categorize, tabulate, audit or verify information as needed
Other duties may be assigned in support of the company's mission
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
Bachelor of Science Degree
2-5 years of payroll processing experience or mathematical/analytical/statistical equivalent
Ability to read, write and perform mathematical calculations
Ability to read, write and perform complex ideological thoughts as they are evolving
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The term "qualified individual with a disability" means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of the position. While performing the duties of this job, the employee is regularly required to communicate professionally in person, over the telephone, through email and other electronic means, move about the office and company, handle various types of media and equipment, and visually or otherwise identify, observe and assess. The employee is occasionally required to lift up to 30 pounds unless otherwise specified.
The intent of this job description is to describe a representative level of the types of duties and responsibilities that are required of the position. This shall not be construed as a declaration of the total of all responsibilities. Employee may be directed to perform job-related tasks other than those specifically outlined in this job description. Delt Services LLC is an Equal Opportunity Employer and embraces diversity.
St. Joseph's Healthcare Systemis recognized for the expertise and compassion of its highly skilled and responsive staff. The combined efforts of the organization's outstanding physicians, superb nurses, and dedicated clinical and professional staff have made us one of the most highly respected healthcare organizations in the state, the largest employer in Passaic County, and one of the nation's "100 Best Places to Work in Health Care".
Responsible for preparing data to be keyed into the Payroll System in order to be processed for payment such as employee changes and manual time and attendance adjustments. Prepares paychecks for distribution throughout the Hospital.
Compiles information to be used in preparation of various types of employment verifications and reports. Investigates payroll discrepancies for employees and supervisors.
Reviews and prepares Payroll Time and Attendance adjustment forms. Insert applicable Earnings Codes and Shift rates and apply to spreadsheets.
Reviews Kronos for accuracy and ensure hours were not previously paid before any corrections are processed. Gathers information from employees earnings records to calculate retroactive pay and salary reimbursements. New hourly rates and effective dates must be reviewed.
Also processes moonlighting pay, making sure current moonlighting authorization sheets are on file. Processes Nursing incentives and employee referrals/sign on bonuses. Processes Payroll deduction forms and input data into Ultipro.
Deductions include: Credit union, Child Support, Gift Shop, Parking, Dental, Daycare and Meal tickets. Also processes and input name and address changes and verify that the proper legal paperwork is attached as well.
Process W-4 forms for tax changes. Maintains and processes Child Support court orders. Input changes into Ultipro and inform employee of orders If need be.
Processes check requests for Child Support Payment Center after payroll is processed and mail them with respective paperwork. Prepare wage information for New Jersey State Disability forms and forward completed information to the Benefits Department. Also prepare employment verifications for Mortgage companies, Welfare office, Social Security office as well as other divisions, ensuring employee authorization is received.
Verifies Direct Deposit authorization forms for correct information. Inform employees if information is not correct and cannot be processed. Processes stop payments on lost and destroyed checks, replacing with manual checks. . Verifies payroll adjustment spreadsheets of co-workers for accuracy and correct in the Pay Data screen if necessary before payroll is processed.
Organizes paychecks for distribution by sealing them, inter-filing checks with Direct deposit forms and sorting them by department to be distributed on payday. Prepares information for Third Party Sick Pay spreadsheets to be included in annual W-2 forms. Mail W-2 forms to employees.
Reviews outstanding checks annually for compliance with New Jersey unclaimed property Law. Meets all required competencies for department, unit and/or hospital. Responsible for performing all other duties as assigned. Special Projects
Work requires a High School diploma or equivalent and three to five years of previous work related experience. Proficiency of Microsoft Office preferred. Work requires communication skills needed to frequently answer telephone calls and work with multiple interruptions and still sustain positive communication.
About the Job
Help prepare files
Help reconcile payroll
Assess time and attendance process
Analyze payroll data
At least 1 year of payroll experience
Very good quantitative reasoning skills
Proficient in using payroll software
Close attention to detail
Computer skills including Excel and Paycom preferred but not required
Punctuality and Attendance is a must
Ability to work individually or as part of a team
Time Management Skills, ability to meet deadlines
Excellent communication skills (verbal and written)
Attention to detail and accuracy
Qualified candidates should click on the apply button for immediate consideration .
The SRG Global Payroll Clerk will be expected to process payroll each week for all employees and assist with other accounting related functions.
Work closely with HR, SRG Global Corporate and Supervisors/Managers to process bi-weekly and Semi-monthly Payrolls while ensuring accuracy.
Perform audits of Dayforce system to ensure schedules, time cards, overtime and holiday hours are entered properly and calculating correctly.
Run necessary reports to manage processes.
Manage TimePro system for temporary payroll and ensure file is sent weekly to temporary agencies.
Train new Supervisors in use of Dayforce for payroll.
Responsible for auditing the payroll file.
Verify accuracy of payroll information entered.
Identify and drive the communication and sharing of best practices.
Will be responsible for other accounting duties as necessary.
Stay in compliance with all Safety requirements.
Responsible for following all environmental policies, procedures, work instructions and requirements applicable to his or her work, including the proper use of personal protective equipment.
Responsible for immediately reporting to management all environmental concerns related to work being carried out, as well as, all incidents, which present a hazard to people, production, or the environment.
Desired Skills and Experience:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience:
High school diploma or GED equivalent. Associate's/Bachelor's Degree in Accounting or related field preferred. Excellent computer skills including solid familiarity with MS Office products.
Language skills: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
What do we have to offer?
As a Guardian company, we are committed to offer a competitive compensation package and an opportunity for you to maximize your potential. We pride ourselves in promoting career opportunities in an open environment, which encourages individual development and gives you opportunities to expand your knowledge and work as part of a global team. We offer a unique professional experience in a culture based on integrity, compliance and value creation. If you are interested in finding out more about our culture, please visit us on our website:
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