Research Administrator Job Description Sample
The Office of Sponsored Programs is seeking an experienced Research Administrator to provide sponsored programs related support and problem solving in support of different units' research programs and missions. Depending on the needs of the individual units involved, the person in this position may perform some or all of the following duties: identifying funding opportunities, managing administrative proposal development/submission (including some large-scale, complex/interdisciplinary proposals) and overseeing post-award nonfinancial and financial matters. This is a centrally reporting and funded position with unit-level research administrator functions.
This position will need someone that will take initiative with/be responsible for developing proposals relative to often inflexible due dates. This includes coordinating planning and revisions as appropriate with investigators and administrators--both internal and external--prior to recommending for approval to University authorities.
Responsible for reviewing unusual situations with supervisor prior to initiating changes. Takes initiative with/responsibility for nonfinancial and financial post-award matters, and communicates with appropriate stakeholders, deferring where appropriate to OSP authorized officials.
Demonstrating the ability to energetically begin, follow through and complete a plan or task. Willingness to take on non-routine tasks without prompting or direction from others.
Identifies new ideas to improve the job or complete assigned tasks. Takes an active learning role by taking advantage of training opportunities offered by the University and external organizations. Shares ideas with others, is receptive to alternative responses, and actively engages others in the implementation of new ideas. Is a determined problem solver.
Arizona Department of Juvenile Corrections
Safer Communities Through Successful Youth
Salary Range: Min. $50,890.53 – Mid. $71,190.50 – Max. $91,490.26
The hiring rate is typically up to the mid-point of the salary range
1624 W. Adams Street
Phoenix, AZ 85007
JOB SUMMARY & DUTIES
The Arizona Department of Juvenile Corrections (ADJC) enhances public protection by changing the delinquent thinking and behaviors of juvenile offenders committed to the Department.
We are seeking a Research Administrator to oversee the Office of Continuous Improvement and supervise all research and development staff. This position is a critical member of the agency leadership team, responsible for providing high-value information and data on trends, root causes, outcomes, and best practices and provides innovative ideas and solutions to improve youthful offender success and reduce recidivism.
Producing and distributing data for agency strategic and tactical plans and reports
Analyzing and interpreting juvenile justice issues, indicators, and trends
Establishing research design standards and methodologies
Completing surveys, literature reviews, reports, and letters
Evaluating the quality and effectiveness of treatment programs
Managing the Continuous Improvement Bureau
Developing policies, procedures and work practices
Supervising research and development staff and complete performance evaluations
Attend training and participate in professional development activities
KNOWLEDGE, SKILLS AND ABILITIES
Research and planning practices and principles
Computer modeling techniques
Population forecasting and demographics
Principles of validity and reliability related to research
Local and national planning resources
Mainframe and micro computer data systems
SPSS and other statistical software packages
Juvenile justice theories and practices and the juvenile justice system
Continuous process improvement strategies and techniques
Strategic planning strategies and techniques
State personnel rules and practices and principles of personnel management
Techniques of management
Research, analytical and technical writing
Written and verbal communications and public speaking
Project management and time management
Developing effective operating procedures
Team building and resource allocation
Sound decision-making, problem solving, and analytical skills
Planning and budgeting
Handle high pressure and work load demands
Collect, analyze, and interpret data
Evaluate program goals and implement solutions
Make effective oral presentations on complex issues
Maintain effective working relationships
Work in a correctional environment
Supervise staff, evaluate performance, and provide professional development opportunities
Manage major projects by interacting with staff from all levels and individuals from other state and federal governmental entities, state agencies, and private sector partners
Drive on state business
Learn agency mission, goals, and objectives
SPECIAL SELECTION FACTORS
Requires possession of, and ability to retain, a current valid Arizona-issued drivers license. Employees who drive on state business are subject to driver's license records checks, maintain acceptable driving records and must complete any required driver training (see Arizona Administrative Code R2-10-207.12).
Successful completion of a comprehensive background investigation.
An advanced degree (doctorate preferred) in research methodology, political science, economics, management, operations, business administration, public administration or a related field with five (5) or more years' experience.
- 13 paid vacation days per year
- Medical, dental, life, disability insurance plans
- 12 sick leave days per year
- Deferred compensation plan
- 10 paid holidays per year
- Retirement system
Positions in this classification participate in the Arizona State Retirement System (A.S.R.S.).
ARIZONA MANAGEMENT SYSTEM
All Arizona State employees operate within the Arizona Management System (AMS), an intentional, results driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress. Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results. State employees are highly engaged, collaborative and embrace a culture of public service.
Persons with a disability may request a reasonable accommodation by contacting the Human Resources Office at (602) 542-9231. Requests should be made as early as possible to allow time to arrange the accommodation. Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.
Provides the financial and managerial leadership necessary to optimize the growth and maintenance of a compliant research program, inclusive of pre- and post- award activities, assuring compliance with internal and external reporting agencies requirements and assists with development and implementation of strategic plan(s).
Provides financial and managerial leadership necessary to optimize the growth and maintenance of a compliant research program.
Participates in process improvement initiatives.
Develops and maintains an effective organizational structure.
Leads workflow assessment to optimize program processes and operations, including management and utilization of research support personnel, research space and research equipment.
Facilitates strategic planning and operational implementation.
Supervises research personnel, ensuring orientation and training, performance management, and career development.
Maintains professional relationships, including frequent and open effective communication with internal and external constituents.
May negotiate industry sponsored research budgets.
May serve as primary contact for investigators, regardless of funding source, to facilitate research project development, processing and approval routing through the appropriate central research administration offices and systems.
Other duties as assigned.
Bachelor's Degree in Business Administration, Science or a related field required.
Advanced degree in health care, science or business preferred and may offset some of the experience requirements.
Within 90 days of hire, must successfully complete certification in Human Subjects Research (HSR) as required by the Responsible Conduct of Research guidelines adopted by the Cleveland Clinic.
Continually demonstrates competency with defined requirements for the position as established by Cleveland Clinic.
- None required.
Complexity of Work:
Requires critical thinking skills, decisive judgment and ability to work with minimal supervision.
Must be able to work in a stressful environment and take appropriate action.
Minimum of five years progressively responsible related work experience, including supervisory experience.
Advanced degree in health care, science or business may offset some of the experience requirement.
Requires knowledge of budgeting, cost analysis, manpower planning, supervision and operational analysis.
Ability to direct and evaluate the efforts of others.
Demonstrates basic computer proficiency.
Strong organizational, communication, interpersonal and analytical skills.
Must be self-directed with demonstrated ability to work independently, yet establish cooperative relationships with colleagues.
A high degree of dexterity to produce materials on a computer.
Requires normal or corrected vision and hearing to normal range.
Extensive sitting and frequent walking, occasional lifting or carrying up to 25 pounds.
May have some exposure to communicable diseases or body fluids.
May require working irregular hours.
Personal Protective Equipment:
- Follows standard precautions using personal protective equipment as required.
The policy of Cleveland Clinic and its system hospitals (Cleveland Clinic) is to provide equal opportunity to all of our employees and applicants for employment in our tobacco free and drug free environment. All offers of employment are followed by testing for controlled substance and nicotine. Job offers will be rescinded for candidates for employment who test positive for nicotine. Candidates for employment who are impacted by Cleveland Clinic's Smoking Policy will be permitted to reapply for open positions after 90 days. Decisions concerning employment, transfers and promotions are made upon the basis of the best qualified candidate without regard to color, race, religion, national origin, age, sex, sexual orientation, marital status, ancestry, status as a disabled or Vietnam era veteran or any other characteristic protected by law. Information provided on this application may be shared with any Cleveland Clinic facility.
Cleveland Clinic is pleased to be an equal employment employer: Women/Minorities/Veterans/Individuals with Disabilities
This position is located in the Office of Research Services within the Office of the Vice Chancellor for Research and Graduate Education (OVCRGE) and reports to the Assistant Vice Chancellor for Research Services. The OVCRGE oversees a wide array of Centers and provides an instructional and research environment for approximately 8,500 Graduate Students.
This position provides primarily pre- and some post-award grant administration support to the OVCRGE Centers, providing training and guidance to researchers and administrators and approves extramurally supported research proposals and awards on behalf of the Vice Chancellor. Additionally, this position provides support of campus-wide research administration functions requiring central coordination, including institutional nominations for grant opportunities when sponsors limit the number of proposals that may be submitted by a university. This position works closely with the Associate and Assistant Vice Chancellors, Divisional representatives, Deans, OVCRGE Centers, the Office of Research and Sponsored Programs (RSP), Business Services, and others. It is expected that the incumbent will participate in ongoing training to stay current with the evolving field of research administration and will participate in various working groups and meeting groups as a Divisional representative.
Job Summary: The Research Administrator is responsible for the daily administrative operations of defined research areas including grant and contract proposal preparation and approval, establishment of account infrastructure, management of financial transactions, preparation of regular reporting on status of funding and approval of research expenditures. This person collaborates with Chiefs and Principal Investigators (PIs) and Research Administrative Director (RAD) to ensure compliance and proper implementation of policies and procedures.
Manages budgets for federal and non-federal research grants, contracts and sub-contracts. Partners with the Office of Sponsored Programs to maintain databases for pending, funded, rejected and inactive grants. Works with information from internal systems, grant management software, PeopleSoft and other systems to monitor purchases, actual and encumbered expenses as well as salary distributions.
Works with Financial Analysts and others as necessary to reconcile information/reports and provide investigators with regular financial status reports in user-friendly formats. Expected to have regular meetings with investigators where projections are provided and reviewed to avoid deficit spending. As necessary, work with investigators and RAD to manage deficits.
Responsible for managing all time and effort reporting for defined areas of responsibility. Works with PIs to regularly monitor information, make changes as appropriate. Report any unusual or non-compliant information to PI and Research Administrative Director.
Authorizes all expense items such as making deposits, transfering funds, assigning expenses within areas of responsibility. Works with ancillary areas such as A/P, HR, and Purchasing to ensure receipt of materials and prompt payment or resolution of any issues.
Coordinates and supports the preparation and production of grant proposals, advises investigators of grant policies, due dates for progress reports, human studied protocols, abstracts, manuals, etc. Prepares budget for submissions and renewals. Works with Financial Analyst to ensure proper communicaton of upcoming grants and proper implementation of new grant information.
Bachelor's degree required.
1-3 years related work experience required.
Experience with computer systems required, including web based applications and some Microsoft Office applications which may include Outlook, Word, Excel, PowerPoint or Access.
- Two years of grants management, budget preparation, and financial management experience.
Decision Making: Ability to make decisions that are guided by general instructions and practices requiring some interpretation. May make recommendations for solving problems of moderate complexity and importance.
Problem Solving: Ability to address problems that are varied, requiring analysis or interpretation of the situation using direct observation, knowledge and skills based on general precedents.
Independence of Action: Ability to follow precedents and procedures. May set priorities and organize work within general guidelines. Seeks assistance when confronted with difficult and/or unpredictable situations. Work progress is monitored by supervisor/manager.
Written Communications: Ability to communicate clearly and effectively in written English with internal and external customers.
Oral Communications: Ability to comprehend and converse in English to communicate effectively with medical center staff, patients, families and external customers.
Ability to demonstrate full working knowledge of standard concepts, practices, procedures and policies with the ability to use them in varied situations.
Team Work: Ability to work collaboratively in small teams to improve the operations of immediate work group by offering ideas, identifying issues, and respecting team members.
Customer Service: Ability to provide a high level of customer service to patients, visitors, staff and external customers in a professional, service-oriented, respectful manner using skills in active listening and problem solving. Ability to remain calm in stressful situations.
Physical Nature of the Job:
Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally
Since 1897, the Ostrow School of Dentistry has shaped talented students into outstanding dentists and dental hygienists. Our challenging clinical education and our expert faculty members provide future oral health professionals with the skills they need in order to become the best.
With a new added Division the Herman Ostrow School of Dentistry has expanded its research elements and will need support with the growth. We welcome the Department of Infections & Immunity at the Herman Ostrow School of Dentistry that will be overseen by Dr. Pinghui Feng and leadership on research with Microbiology and Immunology.
The Herman Ostrow School of Dentistry is now looking for a talented Research Administrator to join the Department of Infections & Immunity. We are looking for a candidate who has experience with grants and grant management. 3 – 5 years of experience in biological science and grant management in this area is preferred. Opportunities for growth and development may come from this position.
The Research Administrator's role is essential for the overall function, operations and management of research projects and activities for the principal investigator. He or she will be required to prepare complex proposals for sponsored and non-sponsored research according to guidelines.
Resolve issues related to proposal preparation, which is essential for the submission process. Develop, prepare and finalize project budgets and budget justification. Obtain cost-sharing commitment and support.
Serve as the liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments. Advise the team of new regulations. Review and approve expenditures.
Advise on post award spending and commitment activity. Oversee compliance related to funding and revenue. Manage contract closeout process and audits inquiries.
Submit final reports and certificates. May negotiate and communicate with federal and state sponsors, industry sponsors and other institutions.
Preferred Education: Master's degree
Preferred Experience: 7 years
Preferred Field of Expertise: Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting. Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.
Communication -- written and oral skills
Interpretation of policies/analyses/trends/etc.
Knowledge of applicable laws/policies/principles/etc.
Machine/Equipment: Computer network (department or school)
Computer network (university)
Computer peripheral equipment
Supervises employees and/or student workers.
Supervises: Nature of Work:
Combined experience/education as substitute for minimum education
Minimum Field of Experience:
Expert knowledge and fluency of governmental regulations (e.g. FAR, A-21, A-110, A-133,
CAS). Knowledge and ability to understand, interpret, and communicate University policies
and procedures. Excellent oral, written, and communication skills. Excellent analytical
skills; demonstrated proficiency in Excel and web-based tools. Strong accounting skills;
knowledge of accounting principles. Expert in project management, including managing
international collaborations and complex multi-sub award contracts. Knowledge of
personnel management, including proposing effort for and training and hiring of students,
post-doctorals, academic appointments, regular staff, bargaining unit staff, and consultants,
along with the circumstances appropriate for each type of position.
USC is an equal opportunity, affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy.
USC will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring ordinance. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at firstname.lastname@example.org. Inquiries will be treated as confidential to the extent permitted by law.
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BROADBAND SEARCH - The department will identify several candidates for this position based on their qualifications and experience for Research Administrator 1, Research Administrator 2 or Research Administrator 3.
Performs the more complex pre-award and post-award administration of federal, state, private profit and private non-profit grants and contracts awarded to the University of Houston. Serves as team leader for research administration team for assigned college units.
Reviews and submits proposals to external funding sources; initiates the creation of cost centers according to awarded project terms and conditions and modifies cost centers according to revised award notices.
Provides guidance and expertise to faculty, department administrators and university executives on a wide variety of grants and contracts issues.
Responsible for customer problem review and resolution for research administration team.
Develops and implements internal operating procedures for assigned team; coordinates the work activities of assigned team and provides work direction as needed.
Maintains web based proposal submission and research administration using electronic research administration systems.
Negotiates the terms and conditions of grants and sub-recipient awards with potential sponsors and awardees and reviews contracts in conjunction with the Research Contracts Officer.
Researches sponsor's financial and administrative regulations applicable to funded projects.
Evaluates expenditure reallocation documents according to federal, state and university guidelines for allowability, appropriateness and timeliness.
Performs other job-related duties as assigned.
EEO/AABachelor's Degree and 1 to 3 years experience.
Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed.
Requires a minimum of one (1) to three (3) years of directly job-related experience.
Higher Education experience.
Experience with PeopleSoft Grants.
Working knowledge of federal agency guidelines (NIH, NSF, NASA, etc.) as well as the OMB guidance as it relates to institutes of Higher Education.
Active Participation in Research Administration professional organizations.
Additional Job Duties:
Identifies needs for and/or participates in the revision of policies related to research administration.
Ensures policies and procedures are compliant with federal, state, and university regulations.
Facilitates training initiatives.
Note: This requisition is a Broadband job posting. The department will identify several candidates for this position based on their qualifications and experience for Research Administrator 1, 2 or 3.
Salary will depend on year's of experience.
Research Administrator IV, Global Oncology
Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch's pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation's first cancer prevention research program, as well as the clinical coordinating center of the Women's Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.
Fred Hutch Global Oncology (GO), a Cross-Divisional program overseen by the Director's Office at Fred Hutchinson Cancer Research Center, has a mission to reduce the global burden of cancers, especially in low and middle-income countries, through the advancement of research and the development of new low-cost prevention and treatment strategies. A cornerstone of the program is a decade-long alliance with the Uganda Cancer Institute (UCI) that advances research, capacity building, and cancer care in Uganda.
The Vaccine and Infectious Disease Division (VIDD) addresses the growing need for treatment and prevention strategies for infectious diseases worldwide. VIDD is comprised of four research programs—Biostatistics, Bioinformatics & Epidemiology, Global Oncology, Immunology & Vaccine Development, and Infectious Disease Sciences.
This Research Administrator III/IV position is based in Seattle and is a part of a broader Finance team with members both in Seattle and Uganda. This position will report to the Finance and Administrative Manager in GO and to the Fiscal Manager in the Infectious Disease Sciences (IDS) Program in VIDD. The incumbent will collaborate with other GO staff based in Seattle to contribute to the program's strategic objectives in an international research setting and is also expected to be integrated into the IDS Program administration and closely interacts and collaborates with the IDS financial, regulatory and administrative and operations teams. The Research Administrator III/IV will principally manage all aspects of GO's international sponsored and philanthropic funding. Additionally, the Research Administrator III/IV will support IDS faculty by managing their sponsored and non-sponsored research portfolios, planning for and ensuring compliant and effective funding, budget and regulatory administration, and general administrative support of assigned Principal Investigators and their research groups. The Research Administrator III/IV works autonomously and is expected to use initiative and sound judgment in operating within the framework of programmatic policies and procedures.
GO International Financial Operations (50%)
Pre/Post Award Grant Support
Works closely with PIs and/or their division research administrators to prepare all budget and related financial/administrative documents pertaining to the GO component (on and off-site) for all applicable grant applications and progress reports
Liaise with Ugandan colleagues for pertinent information regarding their respective sections, i.e. lab director, clinical trials director, and clinical project managers
Consult and provide financial approval for GO staff coverage (on and off-site) on PI studies and coordinate with relevant HR staff, advising of funds, to hire or retain personnel to implement research projects
Advise PIs on relevant financial/budgetary issues and develop effective solutions
Research and Finance Operations
Participate as part of the broad finance team, regularly liaising with international colleagues
Manage GO's international industry sponsored clinical research and philanthropic funding sources
Takes the lead in preparing budgets and all other related financial/administrative documents, enters in Hutch Grants, and prepares any required reporting
Works directly with industry sponsor contacts and Fred Hutch Clinical Research Services or philanthropic sponsor contacts and Fred Hutch Philanthropy regarding agreements, required reporting materials, invoicing, or to resolve any related questions or issues
Regular and timely budget-to-actual reporting of international industry sponsored clinical research and philanthropic funding sources. Maintain current projection worksheets and create new ones, as needed, and update on a monthly and ad hoc basis. Prepare cost transfers, as needed
Pro-actively partner with clinical project managers, in Uganda or other international settings, to ensure effective financial administration of all GO studies
Review and approve procurement requests, FMS requisitions, and OnBase invoices for all GO studies. Coordinate with division research administrators, as applicable
Prepare ad hoc budget copy requests for all GO studies and revising them, as needed (e.g. regular requests for copies of salary redacted budgets for clinical project managers or truncated budget requests for various Ugandan regulatory offices)
Liaise with appropriate regulatory staff in Seattle to track status of regulatory approvals and subsequent financial regulatory forms for all GO studies
Support the capacity development of international collaborator's grants administration office
Conduct in-person training and serve as a resource
Manage the GO Finance SharePoint site, optimizing design and layout, updating relevant information, uploading documents with the appropriate tagging to ensure consistency within the libraries, and maintaining user access
Responsible for updating effort monthly for all GO staff (on and off-site) for GO Finance Manager review and subsequently entering effort in FMS for approvals
Review all GO ProCard statements monthly for GO Finance Manager approval
Develop a thorough understanding of the Fred Hutch HARP, FMS, and OnBase systems and create new reports and tools in alternate programs (i.e. Microsoft Excel), as needed
Perform related duties as assigned
Infectious Disease Sciences Program/VIDD (50%)
Develop, monitor, track and project budgets for a complex portfolio of projects with multi-variable aspects (multi-site, sub awards etc.)
Develop, run and analyze reports to identify issues and develop recommendations
Develop customized report formats to share information with broad audiences across the organization
Independently determine proper placement for expenses and correct errors to ensure accuracy
Prepare budget projections, reconcile expenditures, and monitor the payroll changes
Funding Source Administration
Provide strategic guidance in consultation with IDS Fiscal Manager on grant submissions and post award activity by conducting tasks such as:
Working with faculty and Program Operations Director/Fiscal Manager to develop strategies for responses/requests
Securing the necessary signatures for grant and contract applications through IDS/VIDD, and tracking approval process to ensure appropriate documentation
Consulting with funding agencies and/or respective Center departments to resolve problems on processes, procedures and/or expenditures
Supports IDS regulatory team to ensure completion of regulatory documents as per requirements
Assist IDS regulatory staff to determine impact of and develop implementation plans in response to applicable regulatory changes and/or revisions
Serve as a central point of contact to answer questions and facilitate solutions on research compliance matters
Identify the administrative and personnel needs for the PI(s) for discussion with IDS leadership team; prioritize and ensure related tasks are completed
Coordinate key administrative tasks such as travel reimbursement, purchasing and acquisition of supplies and equipment
Works with IDS Fiscal Manager to resolves discrepancies and issues with stakeholders on PI's behalf
Bachelor's degree required, with credentials in business, finance, or public administration preferred
Minimum of three years of experience working with grants/contracts and building, overseeing, and managing budgets, federal funding preferred
Self-motivated with strong analytical skills and extreme attention to detail, able to exercise independent judgement and make appropriate decisions
Strong computer skills - ability to develop and perform complex calculations in Microsoft Excel and proficiency with a variety of software packages including Microsoft Outlook, Excel, Word, SharePoint, Adobe Pro, WebEx and Skype
Well-developed verbal and written communication skills, including an ability to understand complex problems, to collaborate and explore alternative solutions. Ability to organize thoughts and ideas into understandable terminology. Previous experience working across different cultures is preferable
Ability to multitask without loss of efficiency or accuracy, using strong organizational and time management skills and to communicate status of projects to key persons/decision makers on a proactive basis
Work and sustain attention with distractions and/or interruptions and work effectively under stressful circumstances, such as tight deadlines. Position may require flexible work hours to meet deadlines/deliverables
Position may require occasional travel to Uganda or other international locations (less than 10% of the time)
In addition to the required qualifications, the ideal candidate will have the following characteristics:
Experience working with international research
Experience working with clinical trials
Comfortable working in a fast-paced environment. This includes the ability to perform multiple duties received from multiple sources and/or situations requiring speed.
Experience working with international partners across time zones
Our Commitment to DiversityWe are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We are proud to be an Equal Opportunity and VEVRAA Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability, marital or veteran status, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at email@example.com or by calling 206-667-4700.
CQI Administrator (Institutional Research Manager)
The Continuous Quality Improvement ("CQI") Administrator for the CUNY School of Medicine will work closely with senior academic and administrative leadership in strategic planning and activities related to the school's continuing accreditation. The position will have significant responsibility for creating and maintaining systems of data-driven quality improvement. S/he will manage relevant accreditation standards, recommend policies, collect and summarize data, produce reports and present findings and ensure ongoing compliance with relevant standards.
Reporting to the Deputy Dean for Medical Education, duties for the CQI Administrator include but are not limited to the following:
Oversees the development and implementation of the School's Quality Improvement program
Develop a system of monitoring elements, including what data is collected, to whom it is disseminated when a formal review occurs and supplies recommendations, timelines and goals to senior administration
Conduct ongoing evaluation and reporting of activities and reports of quality improvement initiatives and provide ongoing recommendations for improvements.
Lead the School's LCME Data Collection Instrument (DCI) and serves as the lead data and quantitative analysis source for the LCME standards tables
Supervise and manage staff on duties related to data collection, LCME reporting and quality improvement
Develop and maintain survey instruments and other data-gathering instruments administered by the School.
Prepare independent data reports and present findings of analyses and research to College constituencies.
Analyzes and reports student performance data, including course exam scores, final course grades, NBME shelf exam scores, OSCE/CPX scores, USMLE scores.
Monitor and report course/clerkship management related data, including timeliness of grades, grades across sites, mistreatment concerns, etc.
Develop analyses and reports for student satisfaction data, such as the AAMC GQ and end of course/clerkship/year evaluations.
Regularly review data sources for accuracy and consistency including the AAMC Year 2 Questionnaire, AAMC Graduation Questionnaire, student/faculty evaluations, AAMC Mission Management Tool, Curriculum committee and SAPC outcomes, aggregated NBME scores (Step 1, Step 2 CK and CS), etc.
Bachelor's Degree and six years' relevant experience required.
A Masters or doctoral degree in education, public health, statistics, or related field is strongly preferred.
Six years of relevant experience in medical education or healthcare is required.
LCME site visit experience preferred.
Results and outcomes oriented
Understand the LCME process
Strong oral and written communication skills with an emphasis on presentation
Proven record of collaboration and teamwork
Self-directed, flexible and adaptable to the needs of undergraduate medical education
Strong proficiency with word processing, spreadsheets, and database software
CUNY TITLE OVERVIEW
Manages College institutional research programs and studies related to the College's mission.
Develops relevant, timely and accurate institutional information to administrators, the college community, the external community, and external agencies.
Defines and implements research studies, designing and conducting data analyses and analyzing and interpreting results.
Researches, develops and recommends policy analyses relevant to anticipated institutional planning, policy, and decision-making needs.
Participates in college-wide strategic planning, institutional effectiveness and outcomes assessment tasks.
Respond to data, table and report requests from college constituencies.
Manage surveys, questionnaires and other data-gathering instruments administered by the Office.
Manages a library of institutional planning and research documents.
May consult with faculty and students in the design of databases for research projects
Performs related duties as assigned.
Job Title Name: Institutional Research Manager
Higher Education Associate
COMPENSATION AND BENEFITS
Salary commensurate with education and experience.
CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
HOW TO APPLY
Visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID (18044) or Title. Select "Apply Now" and provide the requested information.
Candidates should provide a resume and cover letter.
Open until filled, with resume review to begin on April 15, 2018.
JOB SEARCH CATEGORY
CUNY Job Posting: Managerial/Professional
EQUAL EMPLOYMENT OPPORTUNITY
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
Job Title: CQI Administrator (Institutional Research Manager)
Job ID: 18044
Location: CUNY School of Medicine
Full/Part Time: Full-Time
Contracts Administrator - Office Of Collaborative And Corporate Research Contracts
Req ID: 23530
Employment Status: AF - Active
TThe Contracts Administrator, reporting to the Contracts Manager, will be responsible for the negotiation and preparation of Confidentiality Agreements, Consulting Agreements, Material Transfer Agreements, Data Transfer Agreements, Clinical Trial Agreements, Research Collaboration Agreements, Sponsored Research Agreements, Consortium Agreements, In-License Agreements, Protocol Development Agreements, Letters of Intent, and other agreements in support of research within the Research Institute and the Hospital.
Additionally, the Contracts Administrator will: (1) maintain the departmental agreement data base; (2) ensure compliance with NIH regulations covering NIH funded inventions; (3) participate in the drafting, preparation, and negotiation of Inter Institutional agreements, and other agreements as requested; (4) assist with development and implementation of institutional policies and procedures related to research projects requiring written contracts negotiated by the Office of Collaborative and Corporate Research Contracts; and (5) work with corporate or institutional liaisons to resolve contractual issues within agreements.
Prepare for execution in a timely fashion and according to Hospital policies and department procedures: Confidentiality Agreements, Consulting Agreements, Material Transfer Agreements, Data Transfer Agreements, Clinical Trial Agreements, Research Collaboration Agreements, Sponsored Research Agreements, Consortium Agreements, In-License Agreements, Protocol Development Agreements, Letters of Intent.
Work with the Contracts Manager and individual investigators and personnel within the Hospital in the preparation and submission of agreements.
Review and discuss agreements with the Contracts Manager, research staff, other administrative departments, and legal staff to ensure compliance with institutional policies and procedures
With supervision, work with corporate contract liaisons to resolve contractual issues within agreements
Identify any problematic language that may require negotiation and/or input from other CHOP office such as Office of Technology Transfer, Risk Management, and Office of General Counsel; responsible for timely contract execution and appropriate escalation of stalled contract negotiation
As applicable, collaborate with Clinical Trials Financial Management to ensure the business terms of agreements meet institutional requirements
As applicable, ensure consistency between the informed consent document and the agreement
Actively participate in process improvement initiatives to provide above average customer service to the Research Institute
Function as Departmental liaison in staff meetings with internal Hospital staff and external corporate research sponsors
Maintain active communication with all stakeholders including investigators, research personnel, Office of Collaborative and Corporate Research Contracts management, and industry sponsors
As applicable, provide to accounting department and other research departments necessary documentation for post award management
Maintain complete and accurate database entries of all agreements negotiated.
Utilize Inteum and other institutional databases per department SOPs
Generate reports as needed to measure and manage workflow efficiently and effectively
Provide reports to research teams as requested
Enhance knowledge and understanding of academic standards and policies in negotiations of research agreements through ongoing personal development
Develop, organize, participate in and/or conduct orientations, workshops, presentations, etc., on behalf of the Office of Collaborative and Corporate Research Contracts.
Assume additional responsibilities as assigned
Required Education and Experience
Required Education: Bachelor's Degree or higher, or commensurate work experience in lieu of degree
Required Experience: an advanced legal degree, e.g., JD, may be sufficient in lieu of professional experience.
Preferred Education, Experience & Cert/Lic
Preferred Education: Bachelors of/in Paralegal Studies
Paralegal training and healthcare and/or clinical research experience preferred.
Equivalent mix of education and experience will be considered.
Additional Technical Requirements
Excellent computer skills including word processing, spread sheet and database skills
Excellent interpersonal communication skills
Excellent organizational skills including ability to handle confidential material
Must possess ability to thrive in a busy, high-volume, and deadline-driven work team environment that requires coordination of multiple activities and the judgment and flexibility to reprioritize tasks as needed
Prior work experience with drafting, negotiating and preparing of contracts is required; however, some formal training in legal studies is preferred
Experience with information management systems
All CHOP employees who work in a patient building or who provide patient care are required to receive an annual influenza vaccine unless they are granted a medical or religious exemption.
Children's Hospital of Philadelphia is committed to providing a safe and healthy environment for its patients, family members, visitors and employees. In an effort to achieve this goal, employment at Children's Hospital of Philadelphia, other than for positions with regularly scheduled hours in New Jersey, is contingent upon an attestation that the job applicant does not use tobacco products or nicotine in any form and a negative nicotine screen (the latter occurs after a job offer).
Children's Hospital of Philadelphia is an equal opportunity employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, age, religion, national or ethnic origin, disability or protected veteran status.
VEVRAA Federal Contractor/Seeking priority referrals for protected veterans. Please contact our hiring official with any referrals or questions.
CHOP Careers Contact
2716 South Street, 6th Floor
Philadelphia, PA 19146
Nearest Major Market: Philadelphia
Job Segment: Medical, Medical Research, Clinical Research, Healthcare Administration, Healthcare, Research
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